Project Coordinator

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to engineering, planning, architecture or related field plus three (3) years of experience in construction, engineering, architecture or related work.
• Experience may substitute for education up to a maximum of four (4) years.

Licenses or Certifications:

• May require a valid Texas drivers license.

Notes to Applicants
This Project Coordinator position is with AW’s Construction & Rehabilitation Services ( CRS ) Division. The job expectations for this position include the following:

• Coordinate with the Division’s Scheduler Analyst, Superintendent, and Supervisors, and other stakeholders to plan, initiate, and coordinate project construction including water and wastewater infrastructure installations and their maintenance, utility cut repairs, right-of-way infrastructure repairs and maintenance, and related works.
• Travel to Austin Water worksites to review current status of construction projects including ROW repairs related to AW infrastructure management (repairs to driveways, sidewalks, curbs and gutters, etc.); coordinate outcomes and recommendations with Austin Water and the City’s Transportation & Public Works Department ( TPWD ) staff; review infrastructure conflicts and/or work zone ROW conflicts with other utilities and resolve related construction challenges.
• Coordinate with the City’s TPWD staff to manage and track utility cut repairs and their progress, meet performance metrics, and reduce backlog, address work order changes, and project assignment issues, etc.
• Provide quality assurance and quality control checks on utility cut repairs and Right-of-Way ( ROW ) repairs that are performed by either the Austin Water crews and/or City of Austin crews
• Utilize City of Austin computerized asset management systems to manage projects related to AW infrastructure repairs and maintenance, and ROW repairs; prepare work orders, manage and track projects, submit new service requests, change orders, manage assets, etc., using computerized work order and maintenance management system.
• Analyze data in AW’s computerized asset management systems and coordinate with AW’s Information Technology staff to create summary project tracking and progress reports for presentation to management. Assist in the development of reporting tools including BI Reports to effectively manage projects and track their progress.
  
  

Street Cuts: any disturbed surface area within the right-of-way after operations personnel perform utility maintenance or repair work, including existing pavement and concrete infrastructures

When completing the City of Austin employment application:

A detailed, complete employment application helps us to better evaluate your qualifications, and will be used to determine salary if you are selected for the position. Please detail on the application any previous employment that you wish to be considered as part of your qualifications.

A résumé and cover letter are required, but will not substitute for a complete employment application. Do not use the phrase, “see résumé” to complete your employment application. That will be considered incomplete. Incomplete applications will not be considered.

If you are selected to interview:

• Your skill level in some of the competency areas for this job will be assessed through a writing assessment.

Driving Requirement:
This position requires a Valid Texas Driver License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite . To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.

A current, valid Texas driver license is required as this position will be regularly traveling to various Austin Water field locations throughout the work week.

Applicants must hold a current applicable driver’s license and have no more than six (6) points assessed on Driver Record Evaluation ( DRE ). Please review the City of Austin Driving Standards to assess your driving record. DRE will be verified through the Department of Public Safety.

Work Environment
This position is in a heavy industrial setting and requires performing regular duties outdoors in all weather conditions including extreme heat, cold, and rain. The successful candidate for this position can expect to spend the majority of the work week outdoors in order to complete the assigned work.

Pre-Employment Requirements
Job offers are contingent on having a driving record that meets the City’s Driver Record Evaluation Standards.

If you are identified as a top candidate, verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.

Military/Veterans must provide a copy of their DD214 at the time of initial interview to receive military/veteran interview preference.

All Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lot, garage or in any personal vehicle located on the premises.

Working with Austin Water provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities ad more! Click HERE for more information.
Pay Range
$32.23 - $40.29
Hours
Monday - Friday, 6:00 a.m. - 4:30 p.m. Overtime per business needs.
Job Close Date 01/06/2025 Type of Posting External Department Austin Water Utility Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Technical Location Tim Louviere Service Center, Austin Texas 78721 Preferred Qualifications
Preferred Experience:

• Experience of construction, installation, and maintenance of water and wastewater underground utility infrastructure (horizontal assets); and interpreting Utilities Criteria Manual Requirements.
• Experience in reading & interpreting design plan sheets of water and wastewater utilities, as-builts, and intersection drawings.
• Knowledge and understanding of operations and activities in a utility or similarly regulated environment.
• Experience with right-of-way ( ROW ) and road repairs and maintenance including concrete-related repairs, hot or cold asphalt mix application; experience operating specialized heavy equipment such as excavators, backhoe/loader, and other major construction and ROW repair equipment.
• Experience with computerized maintenance management systems ( CMMS ) such as the one used by Austin Water ( IPS ) and/or City of Austin (Maximo).
• Basic experience with mapping software such as Operations Web Map, or ARCGIS .
• Knowledge of health and safety requirements related to excavation safety, experience in safely operating hand tools, power tools, and light and heavy equipment
• Experience in obtaining Right-of-Way permits, setting up traffic control at job sites with approved standards (using Texas Manual on Uniform Traffic Control Devices standards)
• Current TCEQ Water Distribution ( TCEQ Class D or above) and/or Wastewater Collection license ( TCEQ Class 1 or above) or the ability to obtain within six (6) months of employment.
• Basic experience using Microsoft Office Suite including Word, Excel, & PowerPoint.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Communicates project and/or program information to internal and external customers Assists in the development and monitoring of project and/or program budgets by completing assignments that may include processing a pay application or monitoring and updating the assigned project budget. Assists in the development of short/long range plans on projects or work on routine projects whereby techniques used are well known and present no unusual engineering problems. Assists in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team. Ensures compliance with City and other regulatory agency requirements and policies by verifying that regulatory/permitting processes have been identified and permits or approvals acquired for assigned project. Coordinates development/reviews construction or engineering related contracts, contract documents and Developer Agreements by reviewing preparing and processing project change orders to projects if change orders are appropriate and in compliance or applying technical quality control review. Coordinates and evaluates plans, criteria, schedules, etc. for a variety of projects, Programs, and plans or a division and/or section activities. Assists in the resolution of conflicts and difficult situations by providing supporting documentation, policies and procedures. Develops, maintains, and improves City of Austin design and construction standards. Provides technical advice and assistance

Responsibilities- Supervision and/or Leadership Exercised:

• May provide leadership, work assignments, evaluation, training, and guidance to others

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of basic engineering and architectural design principles, practices, procedures, and estimating techniques
• Knowledge of project accounting, architectural and construction methods and the principles, methods and practices of project management.
• Knowledge of laws, rules, regulations and codes associated with project assignment
• Knowledge of budget policies and principles
• Knowledge of contract management principles, methods, and practices
• Skill in adapting, interpreting and applying guidelines and standards
• Skill in establishing and maintaining positive relationships with internal and external customers.
• Skill in using available software packages.
• Ability to exercise sound judgment, tact, and diplomacy in all public contacts.
• Ability to schedule and coordinate activities between various parties and planning specific aspects of a project.
• Ability to communicate in oral or written format to a variety of audiences

Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications for the Project Coordinator position are: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work. Experience may substitute for education up to a maximum of four (4) years. Do you meet these minimum qualifications?

• Yes
• No

* This position requires a Valid Texas Driver License. Do you have a Valid Texas Driver License or if selected for this position, do you have the ability to acquire a Valid Texas Driver License by your hire date?

• Yes
• No

* The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement?

• Yes
• No

* If selected as a top candidate, do you understand that your driving record will be evaluated to ensure it meets the City’s Driver Safety Standards?

• Yes
• No

* How many years of experience do you have working with a computerized maintenance management system or online work order system?

• No experience
• Less than 1 year
• 1 - 3 years
• 3 -5 years
• 5 - 7 years
• More than 7 years

* Indicate your highest skill level in Microsoft Word.

• Beginner: skill level includes creating/editing/saving files, applying text formatting, using templates, using spell checks, inserting date/time, etc.
• Intermediate: skill level includes formatting pages/sections, margins, tabs, outlines and headers/footers, inserting text boxes, tables and graphs, tracking changes, inserting hyperlinks, protecting documents, etc.
• Advanced: skill level includes using mail merge, creating forms, footnotes and headers, superscripts/subscripts, etc.

* Which of the following best describes your proficiency with Microsoft Excel?

• No experience
• Basic: create/edit simple spreadsheets, sort data, enter formulas
• Intermediate: create/edit spreadsheets, create charts/graphs from spreadsheet data, hide and unhide rows/columns, use basic functions such as SUM, AVERAGE, and COUNT
• Advanced: develop complex spreadsheets, create charts/graphs/tables, import data from external databases, use AutoFilter to analyze data, use complex functions/formulas for math & logic equations

* Please select the type of TCEQ Wastewater Collection License that you possess.

• I have a Wastewater Collection III License from TCEQ
• I have a Wastewater Collection II License from TCEQ
• I have a Wastewater Collection I License from TCEQ
• I do not have a Wastewater Collection License from TCEQ

* Please select the type of TCEQ Water Distribution License that you possess.

• I have a TCEQ Class B Water Distribution License.
• I have a TCEQ Class C Water Distribution License.
• I have a TCEQ Class D Water Distribution License.
• I do not have a TCEQ Water Distribution License

* How many years of experience in general underground utility construction and maintenance do you have?

• None (0.0 points)
• 1 to 2 years (5.0 points)
• 2 to 3 years (10.0 points)
• 3 to 4 years (15.0 points)
• 4 to 5 years (20.0 points)
• More than 5 years (25.0 points)

* How many years of experience do you have performing Right-of-Way (ROW) repairs and/or maintenance?

• None (0.0 points)
• 1 to 2 years (5.0 points)
• 2 to 3 years (10.0 points)
• 3 to 4 years (15.0 points)
• 4 or more (20.0 points)

* What is your experience with a computerized maintenance management or online work order system?

• None (0.0 points)
• Basic - Completing assigned work order or service requests, entering notes and follow-up information, reading
• Assignments (4.0 points)
• Intrmediate - assigning labor and parts costs, entering meter read information, Investigating prior work for an address/customer (6.0 points)
• Advanced creation of a service request or work order, entering a follow-up task, plus all of the above items. (8.0 points)

* How many years of experience do you have working on city Right-of-Way (ROW) work maintenance and repair, including concrete repairs and finishing, and hot or cold asphalt mix repairs.

• None (0.0 points)
• 1-3 years (6.0 points)
• 3-5 years (9.0 points )
• 5-7 years (12.0 points)
• More than 7 years (15.0 points)

* Do you have construction experience on reading and interpreting design plans related to water and wastewater infrastructure installation and construction?

• Yes (5.00 points)
• No. (0.0 points)

* Do you have experience using GIS mapping software (for example, Operations Web Map) and interpreting it for utility repairs and construction?

• Yes (5.00 points)
• No. (0.0 points)

* Will you require sponsorship for employment visa status (e.g., H1B visa) either now or in the future?

• Yes
• No

Optional & Required Documents

Required Documents Cover Letter Resume Optional Documents

• 

• City of Austin

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