Division Manager (Fiscal Recovery and Grants Management) - Department of Finance

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About the Department

The Finance Department is currently seeking to fill one (1 ) Division Manager in the Fiscal Recovery and Grants Management unit within the Accounting Division. If you are interested in this position, please apply!

The mission of the Finance Department is to strategically manage the City of San José’s financial resources for all stakeholders.

The Finance Department has five core divisions:

• Accounting
  

• Administration
  

• Debt & Treasury Management
  

• Purchasing & Risk Management
  

• Revenue Management
  

The Finance Department works in partnership with the departments of Human Resources, Information Technology, and Public Works as the City’s Strategic Support City Service Area to effectively develop, manage, and safeguard City fiscal, physical, technological, and human resources to enable and enhance the delivery of City services and projects. The Finance Department has a $ 2 7.4 million operating budget and 130 budgeted full-time equivalent (FTE) positions.

Position Duties

The Department of Finance currently has one vacant Division Manager in the Fiscal Recovery and Grants Management unit within the Accounting Division . This role manage s and administer s the grant application, award, compliance, and financial reporting processes of the City. In addition, the Division Manager will be responsible for City-wide grants coordination, oversight and guidance, including establishing City-wide grants-related policies and procedures and developing City-wide composite reporting mechanisms. This position reports to the Deputy Director of Finance - Accounting.

The essential duties of this Division Manager position include the following:

• Develop and manage City-wide grants management system and database; develop presentations of composite data; and perform comparative analyses of fiscal and operational performance data.
  

• Develop and manage City-wide grants policies and procedures and provide oversight and guidance for Department grants staff on grants administration and management processes.
  

• Develop and update a quarterly report regarding City-wide grants activity and funding status.
  

• Continually conduct research for new grant funding sources. Provide timely advice and information on grant funding opportunities, requirements and procedures.
  

• Facilitate City-wide grant management meetings and training, and establish strong favorable relationships with grant writers, administrators and managers City-wide .
  

• Coordinate grant writing and submission with City departments; manage, monitor, and track grants performance and expenditure data to ensure compliance with grantor requirements; maintain reporting schedules; and monitor grant balances and provide reports.
  

• Develop and write City-wide grant applications, and complete financial and reporting requirements of awarded grants that span multiple City departments, including disaster grant funding received by the City .
  

• Review all grant proposals and lead the City in grant compliance.
  

• Provide assistance and guidance in resolving issues and conflicts with grant funding agencies. Track and respond to grantor inquiries.
  

• Perform related work, such as developing grants-related Council memoranda and presentations, as required .
  

• Assist with special projects as assigned.
  

Minimum Qualifications

Education and Experience

Bachelor’s Degree in a closely related field and six years of progressively responsible directly related experience, including three years of supervisory experience.

Required Licensing (positions in this class may require one or more of the following):

• Valid CA Driver’s License
  
  

Other Qualifications

(Incumbents may be required to have different combinations of the listed qualifications, or more specific job-related qualifications depending on the position.)

Competencies

The ideal candidate will possess the most desirable combination of training, skills, and experience, as demonstrated in past and current employment history .

Job Expertise

Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations related to grants management, financial principles, and compliance .

Collaboration

Develops networks and builds alliances; engages in cross-functional a ctivities .

Communication Skills

Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts.

Decision Making

Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions .

Leadership

Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, encourages and rewards risk-taking, allowing others to learn from mistakes; provides motivational support and direction.

Management

Evaluates priorities to ensure the 'true' top priorities are handled satisfactorily; sets clear goals for the employees and the work unit.

Project Management

Ensure support for projects and implements agency goals and strategic objectives .

Vision/Strategic Thinking

Supports, promotes, and ensures alignment with the organization’s vision and values; understands how an organization must change in light of internal and external trends and influences; builds a shared vision with others and influences others to translate vision to action.

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all of the following supplemental questions to be considered or your application will be deemed incomplete and withheld from further consideration. Applicants who type "see resume" or similar responses will also be withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews. For questions about the duties of this position or the selection process, please contact Rebecca Hannagan in the Finance Department at (408) 795-1831 or via email at rebecca.hannagan@sanjoseca.gov.

Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses. Please be advised that use of AI content in your responses may result in your removal from the hiring process.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application.

The City of San Jose offers a wide range of core health benefits including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's benefits pagefor detailed information on coverage, cost, and dependent coverage.

For information on the City’s Retirement Plan(pension for full-time employees), please visit the Office of Retirement Services website. You will be able to view information based on different Sworn/Federated job classification.

In additional to the benefits above, there is an additional perks siteto explore further benefits of working for the City of San Jose like paid leave, educational reimbursements, and holiday pay are specific to the job classification and union membership.

Closing Date/Time: 1/6/2025 11:59 PM Pacific

• 

• City of San Jose

• 408-535-1285

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