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Job Description
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- Position Summary
- Full-time position available on or after April 7, 2025 in the Office of the President.
The Chief of Staff serves as a strategic advisor and operational leader for the Office of the President. This role supports the President in achieving the university’s mission, overseeing project management, coordinating executive functions, and ensuring efficient internal and external communication. The Chief of Staff acts as a bridge between the President’s office and various departments, stakeholders, and the broader community.
- Job Duties
- Duties include but are not limited to:
- Act as a key advisor to the President on strategic initiatives, university policies, and emerging issues.
- Participate in executive planning and provide input on policy decisions, institutional priorities, and campus-wide initiatives.
- Monitor the progress of university strategic goals and advise on adjustments or improvements.
- Oversee the daily operations of the Office of the President, ensuring a smooth and efficient workflow.
- Coordinate projects and initiatives, track timelines, and ensure deliverables meet standards and deadlines.
- Implement operational policies and procedures for enhanced office efficiency.
- Ensure President is prepared for CSU Board of Trustees and Executive Leadership Team meetings and facilitate follow-up actions as needed.
- Facilitate effective communication between the President and university stakeholders, including faculty, staff, students, alumni, System officials, and external organizations.
- Draft communications, speeches, presentations, and reports on behalf of the President.
- Serve as a liaison with senior university officials, System officials, trustees, and external partners.
- Oversee staff within the Office of the President, promoting a collaborative and efficient work environment.
- Mentor and develop team members, providing guidance on professional growth and performance.
- Coordinate and attend meetings on behalf of the President as necessary.
- Prepare meeting agendas, compile briefing materials, and ensure follow-up actions are completed.
- Represent the President’s interests and maintain a high level of professionalism in all engagements.
- Assist in the development and implementation of university policies and procedures.
- Research and analyze policies, organizational practices, and institutional data to provide informed recommendations.
- Collaborate with the President and senior leadership on policy-related initiatives.
- Support the President and senior leadership in managing institutional risks and crises. • Develop response strategies for potential or ongoing issues, including campus safety and reputational matters.
- Communicate with stakeholders to provide information and reassurance as needed.
- Serve as a member of the security and emergency management teams.
- Other duties as assigned.
- Minimum Qualifications
- Education : Master’s degree from an accredited university in a related field.
Experience : Minimum of seven years in a senior administrative role, preferably within higher education or a similarly complex organizational environment.
- Preferred Qualifications
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- Demonstrated professional experience working within the California State University (CSU) system, including familiarity with its policies, practices, and organizational structure.
- Advanced degree from an accredited university, particularly in higher education administration, public administration, business, law, or related field.
- More than 7 years of progressively responsible experience in an executive advisor capacity, preferably in higher education.
- Bilingual proficiency in English and Spanish is preferred for effective communication with a diverse range of campus constituents and external partners.
- Knowledge, Skills, Abilities
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- Familiarity with the structure, policies, and culture of higher education institutions.
- Understanding of university governance, budgeting, and strategic planning processes.
- Knowledge of current trends, challenges, and innovations in higher education.
- Insight into relevant legal, regulatory, and compliance issues affecting higher education.
- Understanding of government relations, public policy, and community engagement as it relates to educational institutions.
- In-depth knowledge of organizational management principles, including team development, operational efficiency, and project coordination.
- Expertise in policy development, strategic planning, and risk management.
- Ability to manage multiple projects, prioritize tasks, and meet tight deadlines.
- Proficiency in project management tools, methodologies, and best practices to ensure successful initiative implementation.
- Excellent time-management skills with attention to detail.
- Proficiency in setting agendas, organizing workflows, and maintaining high productivity under demanding conditions.
- Proven leadership skills to inspire, motivate, and develop staff within the Office of the President.
- Ability to foster collaboration and build strong, trusting relationships across departments.
- Ability to navigate complex political environments within and outside the university.
- Strong sense of diplomacy for managing relationships and fostering goodwill among stakeholders.
- Ability to think strategically and align actions with the university’s mission, values, and long-term goals.
- Capability to see the “big picture” while managing detailed operational tasks.
- Sound judgment and decision-making skills, especially in urgent, high-impact situations.
- Ability to evaluate options and make decisions that uphold the integrity and best interests of the university.
- Knowledge of best practices for effective internal and external communication.
- Exceptional written and verbal communication skills for clear and concise messaging.
- Ability to draft professional documents, speeches, presentations, and correspondence.
- Strong interpersonal skills for effective interaction with diverse groups, including faculty, staff, students, and external stakeholders.
- Strong analytical skills to assess situations, evaluate data, and make informed recommendations.
- Ability to anticipate issues, analyze complex problems, and develop creative solutions under pressure.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Capacity to operate effectively in a fast-paced, high-stakes environment.
- Flexibility to adapt to shifting priorities and challenges.
- Ability to work a flexible schedule (evenings/weekends as needed).
- Ability to travel between campus sites and other off-campus locations as needed.
- Salary Range
- Anticipated salary will be $15,833 - $16,667 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist.
- Compensation & Benefits
- Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to Benefits Summary: CSU Employee Benefit Summary
- How to Apply
- To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.
- Application Deadline
- OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER JANUARY 6, 2024. (Applications received after the screening date will be considered at the discretion of the university.)
- Criminal Background Clearance Notice
- Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
- Additional Information
- Campus & Area
California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
Clery Act Disclosure
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.
Equal Employment Opportunity
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .
CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.
- The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE
Advertised: Nov 27 2024 Pacific Standard Time
Applications close:
Closing Date/Time: -
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ABOUT THE COMPANY
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Stanislaus State
Show moreCalifornia State University, Stanislaus serves a diverse student body of more than 10,000 at two locations in the Central Valley — a beautiful 228-acre campus in Turlock and the Stockton Campus, located in the city’s historic Magnolia District. Widely recognized for its dedicated faculty and high-quality academic programs, the University offers 43 majors, 41 minors and more than 100 areas of concentration, along with 16 master's degree programs, seven credential programs and a doctorate in educational leadership.
The University opened as Stanislaus State College in 1960, with a faculty of 15 and fewer than 800 students, at the Stanislaus County Fairgrounds in Turlock. The institution moved to its current location in 1965, gained university status and its present name in 1986, and opened its Stockton Campus in 1998.
Stanislaus State is part of the California State University, a 23-campus system across California. With more than 400,000 students, it is the largest, the most diverse, and one of the most affordable university systems in the country. CSU campuses emphasize access to quality public higher education and workforce preparation that is responsive to regional needs.
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