Project Coordinator I/II

Overview

Project Coordinator I/II - Capital Improvement Projects (CIP)

with Union Sanitary District

Project Coordinator I - $45.20 - $54.94 Hourly

$94,009.55 - $114,269.16 Annually

Project Coordinator II - $49.72 - 60.43 Hourly

$103,410.52 - $125,696.06 Annually

Plus Excellent Benefits

Final Filing Date: Sunday, 1/26/2025, at 4:00 pm.

This posting will remain open until 125 applications have been received or until the deadline, whichever occurs first. Please apply as soon as possible to ensure your application is received.

Build Your Future with USD - Join an Award-Winning Team!
Do you have an eye for detail, strong organizational skills, and a desire to make an impact on meaningful projects? As a Project Coordinator I/II on our Capital Improvement Projects (CIP) team, you’ll play a vital role in supporting a variety of projects, from construction and maintenance to special studies. This position offers both entry and journey levels, providing room for growth as you build experience and skills.

About Us Since 1918, USD has provided essential wastewater services to Fremont, Newark, and Union City. We’re recognized for our innovation and proud of our diverse, talented workforce. We offer excellent work-life balance, continuous learning, and opportunities for career growth.

Examples of Duties

What You’ll Do:

• Project Documentation & Tracking: Prepare, review, and manage essential project documents like contracts, bids, and budgets. Maintain accurate records and keep stakeholders updated.
• Contract & Vendor Support: Coordinate contract administration, including pre- and post-award support, bid evaluations, and tracking invoices.
• Resource Coordination: Identify project needs, coordinate resources, and help maintain effective workflows to keep projects on track.
• Records & Information Management: Organize and maintain digital and physical records, supporting a "paperless" environment and ensuring compliance with records management standards.
• Cross-Team Collaboration: Serve as a liaison between internal teams, vendors, and external agencies, fostering collaborative relationships and ensuring alignment across projects.

For more the full job descriptions, please visit Class Specifications.

Qualifications

Why Join Us?
Whether you’re just starting your career or looking to deepen your experience, this role offers exposure to diverse work, the chance to work closely with a supportive team, and opportunities for advancement within our CIP team. You’ll develop valuable skills in contract administration and collaborative problem-solving.

What You Bring:
For Project Coordinator I:

• High school diploma and two years of college (or a bachelor’s degree in a related field is preferred)
• 1+ years of administrative or technical support experience in project environments

For Project Coordinator II:

• High school diploma with additional college coursework or bachelor’s degree preferred
• 3+ years of project, administrative, or technical support experience, including at least one year in a similar project-focused role

Skills & Abilities:

• Technical Proficiency: You’re skilled in software applications for project tracking and communication.
• Attention to Detail: You’re precise with documentation and record-keeping, and you spot inconsistencies before they become issues.
• Analytical Skills: Strong ability to conduct research, analyze data, and present findings clearly.
• Communication & Teamwork: Effective communicator and team player who can handle fast-paced, collaborative environments with ease.

Preferred Knowledge:

• Principles of contract administration
• Basics of construction and engineering documentation
• Budgeting, records management, and procurement processes

Licenses & Certifications: Valid California Class C driver’s license required.

Additional Information

Why Join USD?

• CalPERS Retirement (2.5% at 55 or 2% at 62 based on eligibility).
• Comprehensive medical, dental, and vision coverage.
• Paid vacation, holidays, and flexible time off.
• Deferred Compensation Plan with employer matching.
• Tuition reimbursement and employee loan programs.

Ready to advance your career and make a difference? Apply today!

The Details (otherwise known as Important Application Information)

Applicants must apply online at CAREERS AT USD. (governmentjobs.com) by 4:00 p.m., Sunday, 1/26/2025. Union Sanitary District is not responsible for the failure of Internet forms in submitting your application.
Candidates who meet minimum qualifications will be invited to participate in an Online Written Exam scheduled for Wednesday - Thursday, 1/29/2025 -1/30/2025.

The most qualified candidates will be invited to a Virtual Qualifications Appraisal Interview and Work Sample scheduled for Thursday, 2/6/2025.

In-Person Finalist interviews are scheduled for Tuesday, 2/11/2025.

You will be contacted regarding all phases of this recruitment via email, so please check your inbox for correspondence regarding next steps and results through the exam process. Please ensure that the email address on your application is correct and current before submitting your application. Before appointment to the position, the candidate must pass a criminal background check which includes a finger print scan and background check.

Disaster Service Worker: Employees of Union Sanitary District are, by state and federal law, Disaster Service Workers. In the event of a declaration of emergency, any employee may be assigned activities which promote the protection of public health and safety or the preservation of lives and property either at the District or within the local, or your own community.

Accommodation: Candidates with a disability who may require special assistance in any phase of the application or selection process should advise Human Resources by emailing kathleenk@unionsanitary.ca.gov upon submittal of application.

Union Sanitary District is committed to fostering an inclusive and diverse workplace where all individuals are valued and empowered to succeed.

Click here for link to Classified Employees' Benefits Summary

Closing Date/Time: 1/26/2025 4:00 PM Pacific

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• Union Sanitary District

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