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Job Description
Job Summary
We are seeking a Senior Special Events Coordinator to assist the Special Events Manager in planning and managing major events for the Parks, Arts & Recreation Department. This role involves overseeing front-line personnel, coordinating with city departments, vendors, and community groups, and managing partnerships and sponsorships. The ideal candidate will have strong organizational and leadership skills and experience in event coordination. Additional responsibilities include maintaining effective relationships with staff and performing related duties as required. Apply today with the City of Grand Prairie!
Essential Job Functions
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent.
This position has responsibilities that require lifting up to 40 pounds on occasion.- The typical hours for this position are Monday- Friday from 8am-5pm but will vary for special events based on the schedule for each which are typically nights, weekends, and/or holidays.
- Assists with planning, directing, and guiding special event functions.
- Coordinates and develops programming and/or events; communicates with vendors, contractors, entertainers, and designated staff; ensures all services are provided.
- Coordinates set-up, operation, and tear down of events and helps to facilitate in all operational aspects during the duration of events.
- Leads staff and/or volunteers for each event; directs employees and prioritizes duties; monitors work activities as relative to each event.
- Maintains reports of incident and accidents that may occur during events.
- Monitors and maintains inventory of equipment and supplies for the special event division.
- Assists in completing contracts, agreements, purchase orders, and other contracts as required; manages negotiations with clients and vendors specific to each event as directed by the Special Events Manager.
- Coordinates sponsorship opportunities and manages deliverables on executed sponsorship agreement(s) for each event(s).
- Performs office duties by maintaining report program worksheets daily; developing flyers, profit, and loss reports; scheduling hours for volunteers and part time workers; inputting data into the computer.
- Assists the Special Event Manager in interacting with employees and the public, answering inquiries, addressing complaints and grievances, responding to emergency issues and assisting patrons.
- Provides customer service to internal and external customers by responding to requests in a timely and professional manner.
- Promotes public relations by speaking to schools, groups, organizations, parents, members and participants about programs and the needs of the community.
- All other duties as assigned by a supervisor/manager within your department/division.
Minimum Qualifications
Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities may qualify. A typical way to obtain the knowledge, skills and abilities would be:- Education: Bachelor’s degree in business, marketing, or other relevant areas
- Experience: Three (3) years minimum experience in special event/programming/venue operations.
- Licenses: Valid Class C Driver's License required.
- Certifications Required: None.
The City offers a full range of benefits for full time employees, including, but not limited to the plans as defined in the Benefits Guide. Summary of Benefits
Closing Date/Time: 12/31/2024 5:00 PM Central - The typical hours for this position are Monday- Friday from 8am-5pm but will vary for special events based on the schedule for each which are typically nights, weekends, and/or holidays.
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Special Instructions
12/31/2024 5:00 PM Central -
ABOUT THE COMPANY
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City of Grand Prairie
Show moreWelcome to the City of Grand Prairie! We Live Life Grand here – about 200,640 residents call Grand Prairie home, and we’re still growing. Grand Prairie is the 16th largest city in Texas and the 125th largest city in the United States, but we still have small town values. We are rated the #1 Best Place to Retire in the U.S., 2nd Happiest City in Texas, 5th Best City for First-Time Home Buyers in Texas, 7th Safest Large City in Texas, and in the Top 50 U.S. Best Place to
Raise a Family!We have attractions that draw almost 10 million visitors a year to:
- Epic Waters Indoor Water Park showcasing 80,000 square feet of year-round water fun referred to as a “cruise ship on land”
- The Summit Active Adult Center with state-of-the-art fitness training, indoor infinity edge pool with lap lanes and exercise vortex, theater, game room, sauna
- PlayGrand Adventures (10-acre, all-accessible playground) is an exciting opportunity to provide a safe and fun playground experience for all ages and abilities (open late 2019)
- Firehouse Gastro Park restaurant downtown (conversion of historic Firehouse #1)
- Lone Star Park Thoroughbred Horse Race Track
- The Theatre at Grand Prairie concert venue
- Historic Uptown Theater in downtown
- IKEA, Living Spaces and the Premium Outlet Mall
- Traders Village
- Lake Joe Pool
- Ripley’s Believe It Or Not! And Palace of Wax
- Epic Central Park, a 172-acre park with five lakes, a Grand Lawn amphitheater, trails and a water and light show
- Chicken N’ Pickle
- Bolder Adventure Park
- The Epic Arts, Fitness and Entertainment Center with $1 million in cardio and strength training equipment, indoor walking/jogging track, group fitness and more
Grand Prairie recently welcomed more than 50 new restaurants and retail stores along SH 161, and development continues at a brisk pace. The city offers a vibrant lifestyle, with the best parks in the nation, more amenities than most, affordable to affluent housing and friendly neighbors.
City employees work hard to ensure Grand Prairie is known as an organization that creates Raving Fans by delivering world-class service. Our employee family and elected officials constantly live our values, aggressively move toward our vision and are always looking for ways to make the business of running a city even better.The hard work, positive input and optimism of all our city employees all play a key role in our success. We look forward to you joining our
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