Contracting & Procurement Ofcr II

Job Posting Title
Contracting & Procurement Ofcr II

Agency
340 OKLAHOMA STATE DEPARTMENT OF HEALTH

Supervisory Organization
340 Building Mgmt / Internal Svs

Job Posting End Date (Continuous if Blank)
November 07, 2024
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time
Full time

Job Type
Regular

Compensation
The annual salary for this position is up to $60,575.00 based on education and experience.

Why you’ll love it here!

RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!!

Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service

Job Description

Location: 123 Robert S Kerr

Salary: Up to $ 60,575.00 based on education and experience.

Full Time /Part Time: Full Time

Work Schedule: Monday-Friday

Primary Hours: 8:00 am - 5:00 pm

Position Description:

Positions in this job family are assigned responsibilities at the Department of Central Services involving the awarding of contracts for the procurement of products and services for multiple state agencies, departments, and institutions.

Duties:

• Advises staff on rules governing purchases which extends to all OSDH locations outside of the central office.
• Prepares vouchers that coincide with purchase orders and vendor invoicing.
• React in emergency situations to establish payment methods of items purchased in conjunction with an agency emergency response.
• Solicits bids from vendors for purchases that often are statewide but are funded by support services.
• Provides guidance to OSDH staff and co-workers on all aspects of purchasing,
• Enters information into E-pro for purchasing.
• Oversees p-card purchases of two staff.
• Has a working knowledge with OMES-CAP regarding facilities.
• Drafts scopes of work.
• Forecasts needed expenditures up to two years outside of current fiscal year.
• Prepares fiscal documents pertaining to support serves budget
• Plans meetings or trainings
• Highly technical duties related to comprehensive budget.
• Makes recommendations for policy or procedure changes.
• Prepares division budget
• Monitor contract activity and spend down.
• Submit epro requisitions for the establishment of contracts and purchase orders.
• Organizes and maintains contract records until final disposition.
• Composes and prepares routine correspondence and reports.
• Makes recommendations to management concerning products and services and available sources of supply.
• Studies catalogues, trade publications and purchasing manuals; participates in on-going training programs.
• Review agency purchase orders; ensures compliance in competitive contracting process with state laws and related rules and regulations.
• Establishes and maintains contracts; exercises delegated signature and contracting authority.
• Serves as liaison between vendors and OSDH Procurement; arbitrates disputes between suppliers and agency; recommends termination of contracts when appropriate.
• Advises agency personnel on departmental rules, regulations and laws; assists agency in the development of procedures to ensure conformance.
• Reviews and approves p-card purchases and monthly statements for administrative staff.
• Monitors policies and procedures for the administration of multiple contracts for Support Services.
• Review and processes invoices, and other fiscal documents for payment; reconciles various financial reports and other data concerning fiscal operations.
• Monitor all Statewide contracts for available resources for use within the program area.
• Negotiate terms and pricing with suppliers for products and services.
• Assist contractors with complying with the terms and conditions of the contract and applicable laws and regulations, preventing non-compliance by identifying and resolving potential problems through consultation and technical assistance. Attend meetings to assist the contractor with any contractual issues that may arise. Maintain clear and effective communication with contractors on a regular basis.

Other Duties

• Demonstrates knowledge of and supports mission, vision, value statements, standards,
• policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Works effectively in team environment, participating and assisting their peers.

Minimum Qualifications:

Education and Experience requirements at this level consist of three years of technical clerical work and two years of technical experience in contracting and/or procurement; or an equivalent combination of education and experience, substituting 30 semester hours for each year of the technical clerical work only.

Special Requirements

Based upon the position to be filled, applicants may be required to possess one year of experience in the contracting of products or services for which the position is assigned responsibility.

Application Requirements:

• If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application.
• All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.

Preferred Qualifications:

Knowledge, Skills and Abilities required at this level include knowledge of contracting methods pertaining to the procurement of a wide variety of goods and services; of state purchasing laws and regulations; of assigned commodities or services; of sources of supply; and of recent developments, trends and economic factors affecting procurements. Ability is required to write and review purchase specifications and requisitions; to evaluate bids and award contracts; to identify sources of supply; to monitor contract performance; to establish and maintain effective working relationships with others; and to communicate effectively, both orally and in writing.

Physical Demands and Work Environment:

This job will be in a climate-controlled office sitting, 50 lb max lifting limit and travel is possible.

Telework: This position is not eligible for Telework and is subject to OSDH policy and supervisor’s discretion.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .

• 

• Oklahoma State Department of Health

Show more