Sr. Admin Analyst - Financial Analyst

Job Summary

Prepares and provides budget analysis and forecasts for the Housing Division including the Housing Authority. Plans, organizes and maintains financial and accounting records on behalf of the Housing Division or submission of reports to Housing and Urban Development (HUD), and other City departments and government agencies.

Representative Duties

Prepares and maintains the annual and midyear budgets for the Housing Division. Prepares, analyzes and monitors the budget for various funding sources such as the U.S. Office of Housing and Urban Development.

Prepares required state and federal reports, including annual year-end reports, HUD budgets, and HUD requisitions. Prepares accounting entries and maintains accounting records to ensure that records are in compliance with state and federal reporting requirements.

Prepares and maintains accounting entries for City accounting systems and reconciles with federal and state required accounting systems.

Supervises the fiscal aspects of the Housing Authority rent subsidy programs including the issuance of checks and 1099's to landlords.

Prepares revenue and expenditure forecasts for Housing Authority and Housing Division.

Conducts research, analyzes data and prepares reports recommending appropriate courses of action for fiscal or budgetary projects.

Assists other housing staff members in the preparation of staff reports having fiscal or budgetary impact.

Keeps abreast of new legislation, regulations, and policies relevant to division’s fiscal operations, and recommends and/or makes adjustments to division’s procedures to ensure compliance.

Evaluates the efficiency and effectiveness of internal controls.

Maintains records and prepares a variety of reports. Responds to inquiries and makes referrals to appropriate agencies.

Makes presentations to boards and commissions, public and non-profit agencies and other community groups.

Supervises, schedules and coordinates the work of Housing Division staff.

Performs other related duties, as assigned.

Requirements

Knowledge, Abilities and Skills:

Knowledge of:

General accounting principles, standards and practices.

Budgeting policies, practices and analysis.

Business Administration.

Automated accounting systems.

Quantitative and management analysis techniques.

Budget development and management.

Program and project development, implementation and evaluation.

Relevant, local, state, and federal laws and regulations.

Report writing techniques.

Supervision and training techniques.

Effective customer service techniques.

Ability to:

Perform a wide variety of accounting and financial analysis work.

Learn and apply federal, state and local municipal rules, regulations and reporting procedures.

Analyze and solve administrative and budgeting problems.

Prepare analytical and financial reports.

Maintain accurate records, databases and files.

Interpret and apply relevant laws and regulations.

Keep abreast of local, state and federal housing trends.

Make public presentations and communicate effectively, both orally and in writing.

Establish and maintain effective and cooperative working relationships with City employees and a wide variety of individuals, agencies, community groups and the general public.

Provide effective customer service.

Supervise, train and evaluate the work of staff.

Skill in:

Using a personal computer and applicable software applications.

Effective written and verbal communication.

Education, Training and Experience:

Graduation from an accredited college or university with a Bachelor’s degree in Public or Business Administration, Accounting or a closely related field.

Three years of recent, paid work experience performing financial analysis which has included accounting, and budget preparation, maintenance and management. Master’s degree in Accounting, Business or Public Administration or a closely related field will be substituted for one year of work experience.

Licenses and Certificates:

Possession of a Class C driver license.

Supplemental Information

How to Apply:

Applicants must submit a clear, concise, completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process.

If you would like for your education to be considered, you must attach a copy of your college level transcripts or diploma to your online application. Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than the filing deadline. Failure to do so may result in your application being evaluated without the education being considered.

Selection Process:

All applicants must submit clear, concise and complete information regarding your work history and qualifications for the position. All applicants will be reviewed and only those applicants determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process.

Testing may consist of a combination of any of the following and is subject to change as needs dictate:

Training and Experience Evaluation
Writing Project

Oral Interview

If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position.

Background Investigation:

Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.

Inclusion & Diversity Statement

The City of Santa Monica is a progressive, inclusive and culturally rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.

The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us!

Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).

Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.

The City's liberal fringe benefits for full-time employment include sick leave, holiday and vacation pay, the Public Employees Retirement System, medical, dental and vision insurance, credit union, deferred compensation, tuition reimbursement, Dependent Care Assistance Plan and Marine Park Childcare Center.

Closing Date/Time: 11/14/2024 5:30 PM Pacific

Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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• City of Santa Monica

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