Legal Services Coordinator

Legal Services Coordinator
County Attorney's Office
Full Time, 12 Months
Non-Exempt, Pay Grade 32
Benefits Eligible, VRS Eligible

The Albemarle County Attorney’s Office isseeking to hire a legal services coordinator to join its dedicated team of seven attorneys and two paralegals. This position affords significant responsibilities and an excellent professional working environment in downtown Charlottesville, surrounded by beautiful Albemarle County, one of the most attractive and desirable locations in Virginia, with excellent school systems, and a wide range of cultural, historic and recreational activities.

Job Summary/ Objective:
Performs difficult high-level office management and paralegal duties in support of the Office of the County Attorney and staff. Supervises and coordinates the work of paralegals and other support staff. Independently performs specific tasks, such as drafting documents, preparing for meetings and court and grievance hearings, serving as the point of contact for County staff and citizen inquiries, supporting the Board of Supervisors and the County Executive's Office in processing executive summaries, and following up on Board agenda items. Work is performed under general supervision with considerable latitude for independent judgment.

Supervisory Responsibilities:

• None.

Essential Functions:

• Supports the Executive Summary process: identifies relevant items; suggests and makes edits; seeks clarification, additional information, and analysis; monitors deadlines and status; and provides training and troubleshooting to others on the process;
• Supervises paralegals and other staff assigned: coordinates workload; provides training; creates and updates SOPs and other guidance materials; and ensures high level of customer service;
• Performs office management and administrative duties: enters leave and maintains available leave balances; maintains administrative, budget, and personnel files; monitors and processes submissions for attorneys' required continuing legal education and professional memberships; analyzes and makes recommendations concerning office library and online resources, technical equipment and warranties; resolves computer and printing issues; and oversees the maintenance and proper working conditions of the office;
• Oversees employment changes for employees and law clerks, including recruitment, hiring, and termination activities;
• Screens visitors, callers, U.S. mail, and email, independently answering inquiries when possible, or directing to appropriate attorney or department when necessary, and facilitating attorneys' responses;
• Maintains inventories of department’s records, litigation, and regular files, County Code ordinance files, and significant County agreements (originals and indexed electronic copy); determines records retention schedule for administrative records; and creates destruction notification for state approval;
• Drafts, reviews, edits, and formats complex documents, including ordinances, resolutions, policies, correspondence, and Board of Supervisors public hearing advertisements;
• Coordinates with vendor to ensure proper and timely maintenance of the County Code;
• Prepares budgetary documents under the supervision of the County Attorney; independently prepares department's monthly expense reports; and monitors office budget;
• Follows up on Board of Supervisors agenda items: obtains signatures on various documents; provides copies of final signed documents to appropriate individuals; and provides electronic copies to Clerk for minutes;
• Assists, as directed, with legal orientations for and provision of legal resource information to members of the Board of Supervisors, Planning Commission and other County boards and commissions;
• Identifies, researches, collects, and analyzes data to create reports and documents for special projects for the County Attorney;
• Maintains the County Attorney website; performs Notary Public duties; and performs other related duties as required.

Competency: Knowledge/ Skills/Abilities:

• Extensive knowledge of legal office terminology, procedures and equipment.
• Extensive knowledge of County operations.
• Knowledge of the operations of the judicial system.
• Ability to follow complex oral and written directions.
• Ability to meet with top level officials and others with tact and diplomacy.
• Ability to work under pressure and make decisions in accordance with laws, regulations, and established procedures with minimal or no instruction.
• Ability to train and supervise the work of others.
• Ability to establish and maintain effective working relationships with County officials, County employees, court officials, judges, attorneys, and the public.
• Ability to maintain confidentiality.
• Possession of organizational skills, detail-oriented skills, and effective oral and written communication skills.

Required Education and Experience:

• Any combination of education and experience equivalent to graduation from an accredited four-year college or university and at least five years’ experience in a responsible administrative or paralegal capacity required.
• Any combination of education and experience equivalent to a paralegal certification program required.
• Experience in legal office management with supervisory responsibilities and public administration preferred.

Preferred Qualifications/Certifications:

• None.

Physical and Mental Requirements:

• Administrative work typically performed sitting in an office with occasional walking, bending, stooping, light lifting of office items up to 30 pounds and other limited physical activities.
• Frequent sustained operation of computers and office equipment is required.
• Frequent contact is made with County officials, administration, and staff; court officials, judges, and attorneys.
• Contacts must be characterized by tact and diplomacy.

Salary Range:
The hiring range for this position is $31.46 - $34.78, which is approximately $65,446 - $72,336 per year. Starting offer is based on applicable education beyond minimum requirements and internal equity. The position also provides excellent benefits including 12 paid holidays, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, VRS retirement, and continuing education/training opportunities. This is a full time, FLSA non-exempt position. Internal candidates will receive pay adjustments in accordance with Local Government Personnel Policy, §P-60.

Deadline for Applications: Position open until November 8, 2024.

Remote Work:
This position is eligible for a hybrid remote work schedule that is in compliance with the County’s Remote Work Policy and meets the operational and service needs for the position. All County staff must maintain residence within the Commonwealth of Virginia.

Albemarle County Core Values:
Albemarle County holds its employees to the highest standards in fulfilling the County’s Vision and Mission. We believe in excellence in public service through
Community: We expect diversity, equity and inclusion to be integrated into how we live our mission.
Integrity: We value our customers and co-workers by always providing honest and fair treatment.
Innovation: We embrace creativity and positive change.
Stewardship: We honor our role as stewards of the public trust by managing our natural, human, and financial resources respectfully and responsibly.
Learning: We encourage and support lifelong learning and personal and professional growth.

Virginia Values Veterans:
Albemarle County is a certified V3 organization.

EOE/EEO:
Albemarle County is an equal employment opportunity employer, and does not discriminate against any group or individual on the basis of race, color, religion, sex, sexual orientation, national origin, age or disability in regards to any aspect of employment policy and practice: recruitment, testing, selection, assignment, pay, conditions of work, training, leave, overtime, promotion, discipline, demotion, and separation.

• 

• Albemarle County

Show more