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Job Description
Pay Range: $22.90 - $25.76/hr.
Job Posting Closing on: Monday, October 28, 2024
Workdays & Hours: FLSA Nonexempt position. Monday - Friday 8am - 5pm. Hybrid on-site work model available upon successful completion of initial probation; staff required to be on-site at least 2 days per week
Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more.
The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.
An Administrative Assistant (MRC) position is available with the City of Fort Worth’s IT Solutions (technology) department in the Strategic Planning Division. The IT Solutions Department currently has 174 full-time employees along with approximately 10-15 staff augmentation contractors at any given time. This position will contribute to the City’s strategic goals, mission and vision by supporting the Executive Leadership team, scheduling meetings and creating agendas as needed; serving as department Medical Records Custodian (MRC), Workers’ Compensation Coordinator (WCC), secondary timekeeper and back-up Human Resources Coordinator (HRC).
The MRC will assist employees with medical leave and accommodation requests related to the Family Medical and Leave Act (FMLA) and Americans with Disabilities Act (ADA) in collaboration with the City’s Leave Coordinator and third-party vendor. This position will also provide staff augmentation support, travel assistance for requests, paperwork, and related payments, as well as serve as secondary timekeeper, making corrections, running queries, and ensuring accuracy of submitted time each pay period. This position will serve as back-up HRC and be responsible for related tasks in the absence of the primary HRC and should be able to communicate effectively across all levels of organization.
Minimum Qualifications:
- Associate’s degree in public administration, business administration or a related field
- Four (4) years of responsible clerical and administrative experience
- Candidate selected for hire must pass a Criminal Background Check for CJIS
Preferred Qualifications:
- Experience in Human Resources areas i.e., (medical leave requests, payroll, financial reports or accounting)
- Intermediate proficiency in Microsoft Office Suite (Outlook, Word, Excel).
- In Excel - experience creating, updating and manipulating spreadsheets, building pivot tables, linking data to other spreadsheets, accessing data to provide counts, data and analysis.
- Advanced level of PeopleSoft (ERP) or similar human resources system experience and position management and processing personnel actions (ePAR)
- Knowledge of Visio software to update and maintain organizational charts
- Proven customer service skills and experience with public contact
The Administrative Assistant’s job responsibilities include:
- Under supervision, provide support to the daily operations of IT Solutions Department Human Resources Unit including recruitment, onboarding, out-processing, and payroll
- Provide administrative support to general employees, staff augmentation contractors and their vendors
- Providing executive support to include calendar management, travel requests, and general administrative related tasks
- Managing and monitoring positions and vacancies; supporting recruitment efforts, onboarding and out-processing needs, preparing ePARs (electronic Personnel Action Requests) to manage personnel changes and updates in PeopleSoft (Human Capital Management System)
- Provide ad hoc reporting as needed; preparing vacancy analysis updates for management staff processing CJIS background check requests; and badge order and access requests
- Respond to requests for information from supervisory staff, employees, or vendors; conduct follow-up research to retrieve answers and supporting information
- Run weekly, monthly, quarterly and year-end position management and related reports;
- Perform well in a high-volume, task-oriented work environment
- Maintain IT Solutions Department personnel and training files to include filing, retention and destruction of files per the City’s Records Retention Schedule
- Participate in special projects as assigned
Criminal Justice Information Systems (CJIS) Background Check
Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A Misdemeanor Conviction, Class B Misdemeanor Convictions in the last 10 years, Class A Misdemeanor Deferred Adjudication, Class B Misdemeanor Deferred Adjudication in the last 10 years, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and ALL Family Violence Convictions regardless of class.
Conditions of Employment
The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.
The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.
Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only. -
ABOUT THE COMPANY
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City of Fort Worth
Show moreThe Community
The City of Cowboys & Culture is known for its Texas hospitality. The stunning and sprawling City of
Fort Worth is one of the fastest-growing cities in the U.S. And it’s no wonder — With great neighborhoods, scenic terrain and a rich history of arts and culture, paired with world-class opportunities for business and education, it’s not only fun to visit Fort Worth, it’s even more rewarding to call it home.Fort Worth truly offers all the benefits and amenities of a bustling metropolitan city, while keeping the small- town charm that keeps it unpretentious and charismatic in all the right ways. Designated as one of America’s “Most Livable Communities” by the Partners for Livable Communities, the city truly offers a melting pot of culture, commerce, community and yes, cowboys.
There are over a dozen remarkable districts full of treasured history among modern luxuries and unique places to have fun, making it the No. 1 tourist destination in Texas and welcoming more than 9.4 million visitors annually.
Being one of the fastest-growing among large cities in the country, Fort Worth has received multiple accolades, including number one downtown (Livability), and the second-best City in the nation for job seekers (Forbes). Our employees serve the needs of over 900,000 residents representing culturally diverse communities.
Exciting Growth & Future Development
One of the most fascinating aspects of the City of Fort Worth is its almost unprecedented growth over the past several years. Both in terms of population and industry, and as the 12th largest city in the United States, Fort Worth is truly booming — which presents both challenges and opportunities to truly develop this city in the right way. Every 30 minutes a new person moves to Fort Worth, so we’re looking for candidates who can embrace an evergrowing and changing environment and improve on it with solutions that work for the entire community of Fort Worth.
Mission
We are working together to build a strong community that others can look to as a pillar of unity and excellence. Through grassroots efforts within the community, and large scale construction and transportation plans that continue to add the infra- structure a growing city like Fort Worth needs, we’ll provide the public services our community requires to continually cultivate the unique city we call home.
Vision
Fort Worth’s vision is to be the most livable and best managed city in the country. We’ll do this by taking care of our citizens, implementing the highest quality standards in our schools, continually improving the neighborhoods we thrive in and the facets of the city that make our town so unique.
Benefits That Are Well Worth It
The City of Fort Worth continues to be dedicated to its employees’ well-being by providing competitive health benefits, a well-rounded wellness program and a Zero Accident Philosophy® workplace. All regular full-time employees and those employees who work 30–39 hours per week are eligible for all City of Fort Worth Benefits. Part-time employees who work 20–29 hours per week are eligible for dental, basic life insurance, supplemental life insurance, flexible spending accounts, 457 Deferred Compensation plan and other voluntary benefits.
Medical Program
The City offers two plan options through Meritain Health, an Aetna company.
The Health Center Plan – Offers employees and their family’s
primary health care services that are 100% completely free and unlimited. Employees can visit any one of the three City of Fort Worth Employee Health Centers and receive guaranteed same or next day appointments for sick visits. Also, services are available at any one of the five satellite locations that serves employees across the city.
The Consumer Choice Plan – Is offered to employees at no cost or low monthly premiums to cover eligible dependents and provides the financial benefits of a Health Savings Account (HSA).
• Preventative services are covered at 100% on both plans.
• Prescription Drug coverage including mail order pharmacy are also included.Vacation
Eligible for 3 weeks of vacation: After successful completion of probationary period (usually
6 months), employees may take time off for rest, relaxation, vacation, illness, religious observances, and personal business.Holidays
Available on the first day of employment, the city provides employees with paid holidays, including two personal holidays.
Wellness Program
The city’s Healthy Challenge Wellness Program rewards all full-time, benefit-eligible employees on the city’s health insurance. The Healthy Challenge Program utilizes a points system. Participants may earn points throughout the year (Jan. 1-Dec. 15) for completing specific program activities and participants can redeem points at the end of the year for a cash reward. By participating, individuals can earn $150, $200 or $250 by accumulating program points.
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