Online Programs, College Curricular Initiatives & Funded Projects Coordinator (Administrative Support Coordinator I)

Cal State University (CSU) Fullerton
Fullerton, California 92831 United States  View Map
Posted: Oct 18, 2024
  • Administration and Management
  • Clerical and Administrative Support
  • Public Health
  • Job Description

    Job Title

    Online Programs, College Curricular Initiatives and Funded Projects Coordinator

    Classification

    Administrative Support Coordinator I

    AutoReqId

    543115

    Department

    Dean’s Office, Engineering and Computer Science

    Sub-Division

    College of Engineering and Computer Science

    Salary Range

    Classification Range $3,864 - $6,072 per month

    (Hiring range depending on qualifications, not anticipated to exceed $3,864 - $4,416 per month)

    Appointment Type

    Temporary

    Time Base

    Full Time

    Work Schedule

    Monday - Friday, 8:00 AM - 5:00 PM; Occasional early morning, evening and/or weekend hours. This is a temporary position to end on or before June 30, 2025, with a possibility of renewal on an annual basis if funds and/or program needs exist.

    About CSUF

    Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

    Job Summary

    It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

    About the Position:

    The College of Engineering and Computer Science (ECS) is committed to educating engineers and computer scientists who will graduate with state-of-the art knowledge in their chosen field and are ready to embark on careers in industry and government or proceed to acquire advanced degrees in their own or related fields. We seek an exceptional individual to join our team as the Online Programs, College Curricular Initiatives and Funded Projects Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

    The Administrative Support Coordinator will provide administrative and professional support for the Engineering and Computer Science online degree programs and related curricular activities, degree programs and curricular initiatives administered by the Engineering and Computer Science Dean’s office, and post-award support for all funded grants and projects. Work will include assisting the Program Coordinators with semester course schedule building, compilation of student recruitment plan, email communications to cohorts to assist with registration and course options, preparation of study plans and grad checks, and other student interactions, by phone, email, and in person. Will assist with travel and purchasing as needed. These programs are a part of larger departments, and coordination with department personnel will be ongoing.

    Will also provide post-award support for all funded grants and projects which will include all external grants, intramural grants, and projects sponsored by industry, foundation, or individuals. Work will include assisting faculty with budget management, purchasing, and student worker hiring and timekeeping, and grant reporting requirements. This person serves as liaison between the Engineering and Computer Science Dean's office and the University campus at large (e.g., Academic Programs, Scheduling, Finance, Human Resources Diversity and Inclusion, University Extended Education, Philanthropic Foundation, Auxiliary Services Corporation, etc.).

    Works independently on majority of assigned tasks to resolve daily problems using judgment and sound solutions while being mindful of campus and Engineering and Computer Science policies and procedures. Performs work on projects with varied complexity. Engages in a broad range of interpersonal contacts. Performs other tasks as assigned by the Dean's office, as needed. Other duties as assigned.

    Essential Qualifications

    High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.

    A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

    Preferred Qualifications

    Self-starter with front-line customer service experience and a strong customer service orientation. Clerical and administrative support experience in an academic environment at a university level. Demonstrated excellent written and oral communications skills to ensure effective communication with a wide audience (e.g., students, academic administrators, faculty, sponsoring agency representatives, and the general public). Knowledge and experience using Common Management System/PeopleSoft or databases. Knowledgeable about grant management (federal, state, and private foundation). Detail oriented. Ability to be proactive about deadlines.

    License/Certifications

    A valid California driver's license and personal means of transportation is required.

    Special Working Conditions

    Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

    Additional Information

    California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

    As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

    Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

    If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

    Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

    Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

    Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

    California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas).

    Hiring Preference

    On-Campus CSUEU Employees

    Advertised: Oct 10 2024 Pacific Daylight Time
    Applications close: Oct 24 2024 Pacific Daylight Time

    Closing Date/Time: 2024-10-24
  • ABOUT THE COMPANY

    • Cal State University (CSU) Fullerton
    • Cal State University (CSU) Fullerton

    Mission Statement

    Cal State Fullerton is one of the leading educational institutions in the State of California with the aim of providing career opportunities that help create an environment where a diverse and inclusive community can succeed and thrive. Our goal is to recruit and retain a high-quality and diverse university staff to support this mission and give back to the greater southern California community. Apply now for the chance to become part of the Titan family!

    General Information

    As one of the largest institutions in the CSU system, Cal State Fullerton stands on 240 acres in the heart of Southern California and boasts a population of over 40,000 students, staff, and faculty. Our thriving Titan community believes in the inclusivity of diverse perspectives, professional development, and commitment to student success within and beyond our institution.

    We’re proud to be a major force in the intellectual and cultural life of our region, our state and our nation, as well as a catalyst for economic and social mobility. Our excellent staff is proud to be contributing to our student’s success as they discover their purpose and build a Titan reputation.

    Consistently lauded as a top national university, we enable students to not only acquire knowledge, but also discover their purpose. Among other accolades, Cal State Fullerton is recognized for being a leading institution in graduating women, Hispanics, and underrepresented students in the nation. Our highly ranked programs, master faculty and proven track record of educational innovation have cemented our role as a respected, in-demand and go-to-leader far beyond the Southern California region.

    Values

    • People first, contributing to a community of belonging, accommodating to all backgrounds, focused on student success and well-being to improve campus life and activity;
    • Inclusion, embracing and welcoming diversity;
    • Integrity, with the aim of honesty and trustworthiness in all interactions;
    • Diligence, with careful and consistent effort;
    • Innovation, introducing original and creative thinking; and
    • Collaboration, creating better solutions together than we could alone

    Benefits/Perks

    Benefits Overview

    • An array of health plans that include prescription drug coverage
    • Your choice of dental plans
    • Vision coverage
    • Income protection benefits including life insurance and disability
    • Retirement plan through CalPERS
    • Tuition waiver for employees and dependents
    • FlexCash (in lieu of health/dental)
    • Employee Assistance Program

           For more information on employee health benefits, click here

    At-Home Software

    Our excellent Division of Information Technology offers a variety of software for active faculty and staff members at no cost. Here are a few examples software titles listed below are available for campus, home, or cloud use. Please click here for the full listing.

    • Adobe Creative Cloud
    • Microsoft Office 365
    • DropBox
    • LinkedIn Learning
    • Skype for Business
    • Zoom
    • Windows 10

    Student Recreation Center

    Come visit our renown recreation center, lauded as one of the most luxurious in the country! Our SRC's mission is to provide innovative and inclusive recreational opportunities to inspire the development and well-being of the campus community. Here are a few examples of what our facility offers.

    • Cardio fitness room
    • Multi-court gymnasium
    • Indoor jogging track
    • Multi-purpose activity rooms
    • 1,100 square foot rock wall for bouldering, top rope, and lead climbing
    • Outdoor pool

    Food Court

    Cal State Fullerton houses several different dining options for your convenience, including the following:

    • The Gastronome (Campus Cafeteria)
    • Starbucks
    • Panda Express
    • Baja Fresh
    • Various food trucks
    • Carl's Jr
    • Togos
    • Pieology

    Please click here to view and apply to all of your Cal State Fullerton career options!

    Show more

MORE JOBS

  • Assistant Softball Coach

    • Fullerton, California
    • Cal State University (CSU) Fullerton
    • Sep 23, 2024
    • Accounting and Finance
    • Parks and Recreation
  • PHYSICAL THERAPIST I

    • Los Angeles, California
    • LOS ANGELES COUNTY
    • Jul 14, 2024
    • Full Time
    • Public Health
  • Basic Needs Aide (SC)

    • Mission Viejo, California
    • SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT (SOCCC)
    • Oct 07, 2024
    • Temporary
    • Public Health
  • Financial Services Manager

    • Olathe, Kansas
    • City Of Olathe
    • Oct 03, 2024
    • Full Time
    • Accounting and Finance
    • Administration and Management
  • Administrative Intern/Graduate Intern (Building & Planning Divisions) (Part-time)

    • Tustin, California
    • City of Tustin, CA
    • Jul 26, 2024
    • Part Time
    • Building Maintenance
    • Building and Safety
    • Construction and Skilled Trades
    • Internship
    • Planning and Development
  • Senior Mental Health Worker-Licensed

    • Sacramento, California
    • Sacramento County, CA
    • Jul 14, 2024
    • Public Health
Show More
Apply Now Please mention you found this employment opportunity on the CareersInGovernment.com Job Board.
Please mention you found this employment opportunity on the CareersInGovernment.com Job Board.