SENIOR EXECUTIVE LEGAL ASSISTANT

Description

Performs a variety of routine to complex paralegal, administrative, office management, secretarial and clerical work to maintain efficient and effective office operations.Work is performed under the general supervision of the County Attorney. Assignments are received through conferences and written instructions and work is reviewed by observation of results achieved.

Examples of Duties

• Serves as the executive legal assistant to the County Attorney.
• Interacts with the public, County staff/officials, contractual staff, media personnel, officials/staff from other governmental entities or Legislative officials/staff as necessary.
• Liaison with the County Attorney and County staff in order to maximize efficiency/effectiveness of Department operations.
• Prepares a variety of correspondence, notifications, forms, meeting minutes , detailed reports and related documents in order to communicate information to County staff and/or the public.
• Drafting, formatting, and reviewing a variety of litigation pleadings/responses, motions, agreements, ordinances, resolutions and other legal documents for review by the County Attorney.
• Conducts legal research as assigned and draft legal memos.
• Responsible for the proper organization of the electronic and paper filing systems for the legal department.
• Receives and screens County Attorney’s incoming/outgoing communications (telephone calls, mail, e-mail, etc.) in order to ensure timely response to requests.
• Works independently preparing correspondence and other legal documents as directed.
• Schedules a variety of meetings in order to facilitate intra-office communications and/or coordinate/facilitate County staff interaction with the public, elected officials and other governmental staff.
• Processes requests for Department materials, information received by phone, fax, email, or in person in order to provide requested materials/information.
• Schedules meeting rooms in order to ensure space is available for a variety of meetings, conferences and/or workshops. This includes the Board of County Commission chambers and the two attorney conference rooms.
• Makes reservations and travel arrangements for the County Attorney.
• Resolves a variety of problems/issues from County staff and/or the public in order to maximize the efficiency/effectiveness of office operations and/or services provided.
• Files a variety of correspondence, documents, requests received, and other forms/materials in order to provide documentation of activities and comply with Department/State records management and Department operating policies and procedures.
• Compiles Board agenda related materials in order to prepare agenda items for the Board of County Commissioners agenda.
• Assist the County Attorney with the preparation of and monitors the Department annual operating budget.
• Processes and maintains personnel related documents and records (payroll).
• Handles and has access to Department records and information, including information of a confidential and/or sensitive nature.
• Acts as public records liaison for the County Attorney office responsible for all incoming requests for records and ensuring timely and complete response.
• Performs related duties as required.

Typical Qualifications

• Associates degree required.
• An equivalent combination of education, training and experience may be considered in lieu of associate’s degree.
• Ten to fifteen (10 to 15) years of responsible secretarial work experience in a legal environment or an equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities. Advanced paralegal training preferred.
• Preference will be given to applicants with Local Government experience. Florida Registered Paralegal preferred.
• May require a valid State Driver’s License.

Supplemental Information

• Thorough knowledge of local court rules and legal procedure.
• Ability to acquire and demonstrate thorough knowledge of the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position.
• Thorough knowledge of modern office practices and procedures. Strong computer proficiency, including MS Office (Word, Outlook, Excel, and PowerPoint).
• Solid organizational and multi-taking skills with high attention to detail.
• Ability to reprioritize and act quickly when workload or situations require.
• Ability to handle complaints from the public and provide complex legal information regarding the same.
• Ability to respond with considerable tact and courtesy to the public.
• Ability to exercise independent judgment and initiative in completing assignments and in resolving minor office operational problems.
• Considerable knowledge of the rules, procedures and functions of the office and the organizational structure of county government.
• Ability to deal with people in a tactful and effective manner and to use judgment and discretion in disseminating information.
• Ability to operate a computer and related equipment at an accurate and rapid rate of speed.
• Ability to perform assignments on the basis of general outlines or directions without specific instructions as to details and to perform continuing assignments independently.
• Ability to communicate effectively, both orally and in writing.
• Ability to perform assignments with limited supervision.
• Ability to evaluate data/information and make decisions in accordance with established policies, procedures and guidelines.
• Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of County policies and Customer Care Standards.
• Ability to work under stressful conditions as required.

ESSENTIAL PHYSICAL SKILLS:

• Requires extended periods of time at a keyboard or workstation.
• Stooping
• Kneeling
• Bending
• Crouching
• Reaching
• Standing
• Walking
• Lifting and carrying up to 10 lbs.
• Pushing and pulling

WORK ENVIRONMENT:

• Works inside in an office environment.

ADDITIONAL INFORMATION:

Incomplete applications will not be considered. Applications will continue to be received until the listed closing date or the position is filled, whichever is earliest. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check.

Nassau County is an Equal Opportunity Employer and a Drug Free Workplace. Nassau County values the service veterans and their family members have given to our country and that the County supports the hiring of returning service members, military spouses, and their family members as such this position is eligible for Veterans’ Preference in accordance with applicable laws.

The information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, environmental conditions, or qualifications required of employees assigned to this position. This position may be required to work in a safety sensitive capacity at any time based on emergency declaration or other operational need. Nassau County reserves the right to edit or re-write this job description at any time.

An organization is only as good as the people it employs. To attract and retain the best team possible, theNassau County Board of County Commissionersoffers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.

BOCC-Contributed Benefits

• Medical & Prescription Drugs Benefits
• Health Savings Account (HSA) Contributions with a Qualified Plan
• Florida Retirement System
• Employee Assistance Program
• Tuition Assistance Program

Optional Benefits

• Dental
• Vision
• Life & AD&D
• Supplemental & Dependent Life & AD&D Insurance
• Long Term Disability
• Voluntary Benefits Offered By Aflac and/or Colonial
• 457(b) Deferred Compensation Program
• Roth IRA

NOTE: For detailed information regarding available benefits click here.

FLORIDA RETIREMENT SYSTEM (FRS)The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. Employees are required to contribute 3% of their salary per Florida Statute.

TUITION ASSISTANCE PROGRAMThe County may provide tuition assistance to cover the cost of tuition and books to County employees requesting tuition reimbursement for courses at an accredited college or university which are applicable to the employee's field of work and/or are of such nature to directly prepare employees for positions of greater responsibility within the County. Contact the Human Resources Office for additional details.

HOLIDAYSThe following, as well as any other days the BOCC may declare, are designated as official holidays for County Employees:

New Year's Day
Martin Luther King, Jr. Day
Presidents Day
Good Friday
Memorial Day
Juneteenth
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
The Day After Thanksgiving
Christmas Eve
Christmas Day

PTO LEAVE All full-time employees shall accrue Paid Time Off (PTO) Leave in accordance with the following formula:

Years of Employment Hours Per Year
0 through the end of the 4th year 180
5 years through the end of the 10th year 200
11 years through the end of the 15th year 220
16 years and over 240

For additional information please view Nassau County's Policies & Procedures .

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• Nassau County

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