Senior Accounting Clerk

General Description

****This recruitment will close upon receipt of the first 100 applications or on October 23 2024, whichever comes first. Qualified candidates are encouraged to apply immediately as this recruitment may close at any time.****

The District:
Irvine Ranch Water District (IRWD) is a progressive, values-driven agency, with an international reputation for its leading-edge financial management practices, water recycling program, water use efficiency practices, water banking, urban runoff treatment, and energy generation and storage. Established in 1961 as a California Water District under the provisions of the California Water Code, IRWD is an independent special district serving central Orange County. IRWD provides high-quality drinking water, reliable sewage collection and treatment, ground-breaking recycled water programs, and environmentally sound urban runoff treatment to its customers. As an independent, not-for-profit public agency, IRWD is governed by a publicly elected five-member Board of Directors. The Board is responsible for the District's policies and decision-making. Day-to-day operations are supervised by the General Manager. Additional information can be found at the District's website: www.IRWD.com.

IRWD Corporate Values
Irvine Ranch Water District believes that its values drive the character, culture, and capacity of our organization. IRWD was built on values, and we weave them into the fabric of everything we do. Values are the ingredients in our recipe for both institutional and individual success. They are a code of conduct to promote positive outcomes for others and ourselves. They are more than words on a wall or a website. We live by them every day. We pledge to keep them relevant in an ever-changing world.

IRWD's employees enjoy working in a safe, supportive, and nurturing environment where they form strong bonds with fellow employees. To ensure effective communication and promote a collaborative team environment, employees report to work each day in the office or in the field, depending on their positions.

The Position
Under general direction, Accounting Clerks perform accounting clerical duties involved in processing and maintaining general accounting and accounts payable records.

The ideal candidate will possess strong attention to detail and accuracy, a deep understanding of financial principles, proficient in accounting software, and exceptional communication skills to liaise with internal and external customers.

DISTINGUISHING CHARACTERISTICS
This is a journey level classification. Positions at this level are distinguished from the I level by the performance of the full range of duties as assigned, working independently and exercising judgment and initiative.

Essential Duties and Responsibilities

• Maintain accounting files and records.
• Process internal and external documentation for payment and customer payments, refunds, and adjustments (Customer Care & Billing).
• Process all wires (including Payroll related transactions) to Accounts Payable (AP) sub-ledger.
• Process employee expense reports.
• Process all corrections/adjustments related to invoice numbers, POs, and coding distribution.
• Prepare quarterly Fair Political Practices Commission (FPPC) reporting and track lobbying staff hours for Public Affairs as part of the state requirement.
• Input payables information and process Accounts Payable (AP) invoices.
• Interface frequently with vendors and District employees regarding accounts payable.
• Account analyses and general ledger reconciliations.
• Prepare month-end general ledger journal entry adjustments.
• Process year-end 1099 reports.
• Prepare accounts payable related audit schedule.
• Comply with District work-related safety practices and attend relevant safety training.
• Responsible for all other work related duties.

Minimum Education, Training and Experience

A combination of education and experience equivalent to:
Education:

• Associate degree with specific coursework in Accounting is required. For degrees obtained outside of the U.S., an official equivalency evaluation is required.
• A bachelor’s degree in business or related field with accounting emphasis is desired.

Experience:

• Four (4) years’ experience in general accounting environment.
• Ability to use 10-key by touch required.
• Proficiency with the following software programs, depending on the requirement within the specific area of concentration: Oracle Enterprise Business Suite R12 -Payables, General Ledger, Excel, Word.
• Ability to create and maintain spreadsheets, amortization schedules, databases, and flowcharts including the use of financial functions.

License/Certifications:

• A valid California Class C Driver's License is required.

Additional Information

The physical and mental demands described below are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Ability and Interpersonal Communication
Ability to communicate effectively with all levels of office/field employees and management. Represent the District in a professional manner when dealing with outside suppliers and customers. Ability to explain, demonstrate and clarify to others within well established policies, procedures and standards, as well as the ability to follow specific instructions and respond to simple and difficult requests from others.

Mathematical Ability
Ability to add, subtract, multiply, divide and calculate percentages, fractions and decimals.

Technology Ability
Proficient in the use of MS Office Suite (Word, Excel). Keyboarding abilities sufficient to perform the job.

Judgment and Situational Reasoning Ability
Ability to use good personal judgment and discretion in performing all job functions. Must be self-motivated and have excellent oral/written communication skills. Must be organized with the ability to multi-task and make decisions independently.

Physical Requirements
Regularly required to sit, bend, stoop and stand. Occasionally required to lift up to 25 lbs.

Environmental Adaptability
Noise level is generally equivalent to typical office environment. Ability to work in an environment which may expose employee to hazardous materials and environment. Occasional visits to construction sites where noise level may be higher than typical office environment.

Disaster Service Worker: In accordance with Government Code Section 3100, Irvine Ranch Water District employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.

IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS

All applicants are required to complete and submit a District application form online and answer the supplemental questionnaire. Stating "See Resume" is not an acceptable substitute for a completed application. Resumes or faxed copies will not be accepted in lieu of the District online application. To apply, click on the "Apply" link located at the top of this page.

New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide
Applications will be reviewed by the Human Resources Department and the subject matter expert. Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process, which will include:

Accounting Assessment: will evaluate the candidate's experience and knowledge of general accounting principles, and excel proficiency.

Oral Interview Examination : will evaluate the candidates' experience, training, education, and abilities in relation to those factors which are essential for successful performance on the job.

Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.

Equal Opportunity Employer
Irvine Ranch Water District is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. If you consider yourself a person with a disability, you may contact the Human Resources Department for a reasonable accommodation.

IRWD offers a comprehensive benefits package for eligible employees and their eligible dependents. These benefits include the following: retirement benefits; medical, dental, vision, and life insurance; anda variety of other benefits. Benefits may vary based on employment status. This benefits overview is intended to be a summary, is not intended to be all-inclusive,and may not be applicable to all employees.

Retirement
Employees hired on or after January 1, 2013:
The District, in compliance with the California Public Employees' Pension Reform Act of 2012 (PEPRA), implemented a third tier for new employees hired on or after January 1, 2013. New employees hired on or after January 1, 2013 who have not been in PERS membership or in membership with a reciprocal retirement system within 6 months of hire date will receive benefits under the California Public Employees Retirement System at a 2 percent at age 62 formula. This formula gradually increases to a maximum benefits of 2.5 percent at age 67. Final compensation calculations will be based on the highest three-year average of regular recurring pay. The District pays the employer's share of these costs. The employee share of the pension cost of 7.50% is paid in full by the employees hired under this formula.

Employees hired on or after September 29, 2012 or "Classic" PERS members hired on or after January 1, 2013:
On September 24, 2012, the IRWD Board of Directors approved the addition of a second tier to the CalPERS retirement benefits. New employees hired on or after September 29th through December 31, 2012, and employees hired on or after January 1, 2013 who have been in PERS membership or in membership with a reciprocal retirement system, will receive benefits under the California Public Employees Retirement System at 2 percent at age 60 formula. This formula gradually increases to a maximum benefit of 2.418% at age 63. The District pays the employer share of these costs and the employee share of the pension cost of 7% is paid in full by the employees hired under this formula. Final retirement compensation calculations are based on the highest three-year average of regular, recurring pay.

IRWDdoes not participate or pay into Social Security except for the Medicare portion.

Medical Insurance
IRWD contracts with CalPERS for medical insurance coverage. Employees may elect coverage from a variety of PPO and HMO plans. The employee and District contribution for health insurance varies by plan.Coverage is effective the first day of the month following the date of hire.

Dental Insurance
IRWD contracts with Delta Dental for dental coverage.IRWD pays 100% of the premium for dental coverage for eligible employees and their eligible dependents. Coverage is effective the first day of the month following the date of hire.

Vision Insurance
IRWD contracts with the EyeMed for vision coverage. IRWD pays 100% of the premium for vision coverage for eligible employees and their eligible dependents. Coverage is effective the first day of the month following the date of hire.

Life Insurance
Elgible employees are provided with life insurance coverage equal to three or four times their annual salary, depending on their level of compensation. Eligible dependents are also covered for a flat benefit amount. Coverage is effective the first day of the month following the date of hire.

Deferred Compensation
Participation in adeferred compensation plan is available through Empower Retirement. Enrollment is voluntary and contributions are employee-paid and subject to IRS limits. The District matches employee contributions up to 3% of base pay after 1 year of employment.

Paid Vacation
Eligible employees begin accruing vacation benefits at the rate of 80 hours per year for the first 5 years of employment. Employees accrue 120 hours per year after 5 years of employment and 160 hours per year after 10 years of employment.

Paid Holidays
The District offers 11 scheduled paid holidaysplus one personal holiday per year.

Sick Leave
Eligible employees accrue 96 hours of sick leave annually.

Flexible Spending Accounts
Eligible employees may elect to participate in the District's Flex Advantage program. This program allows employees to deposit pre-tax dollars into special accounts to be used for a variety of purposes, including paying for qualified miscellaneous health care expenses and dependent care expenses. IRWD contracts with a third party administer to process payments from employee accounts using claim forms or a Flex Spending debit card.

Educational Assistance
The District will share in the pre-approved educational costs of tuition and books for employees who wish to attend college or take certification classes.

Closing Date/Time: 10/23/2024 5:00 PM Pacific

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• Irvine Ranch Water District

• (949) 453-5360

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