Community Resilience Coordinator (Community Service Aide III)

The Position

Job Type: Casual, Part-time. This position has a maximum of 1,400 hours in a calendar year. Funding for this position will end May 1st, 2025.
Work Schedule: Up to 40 hours per week, Monday-Friday.
Work Location: 9911 SE Bush Street, Portland OR 97266.
Benefits: This job has limited benefit eligibility. Please check our benefits tab for an overview of benefits for this position.
Union Representation: This position is not represented.

Application Material:Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and attach a resume.

Position Summary
The Community Resilience Coordinator will assist with the implementation and management of an Urban Area Security Initiative (UASI) grant focusing on developing Emergency Management/Business Continuity training curriculums for small organizations. You will be working in the Planning and Mitigation area and will focus on keeping the grant project on track with your excellent planning skills, ability to develop curriculum, analytic skills, and communication skills that allow you to collaborate and manage both internal and external stakeholders.

Specifically, the Community Resilience Coordinator will be involved in:

• Grant Management:

• Oversee all aspects of the UASI grant project, ensuring adherence to grant guidelines and timelines.
• Develop and maintain a project plan, including milestones, deliverables, and budget.
• Monitor grant expenditures and ensure compliance with financial regulations.
• Prepare and submit required grant reports to the funding agency.

• Curriculum Development:

• Lead the development of emergency management/Business continuity training curriculum tailored to the specific needs of small organizations.
• Ensure that the curriculum is accessible, engaging, and relevant to the target audience.
• Develop training materials, including handouts, presentations, and exercises.

• Training Delivery:

• Coordinate and deliver training sessions to small organizations, ensuring effective knowledge transfer and skill development.
• Facilitate interactive learning experiences and provide ongoing support to participants.
• Evaluate training effectiveness through feedback and assessments.

• Partnership Development:

• Build and maintain relationships with key stakeholders, including small organizations, emergency management agencies, and subject matter experts.
• Collaborate with partners to identify training needs and develop solutions.

• Evaluation and Reporting:

• Collect and analyze data on training outcomes and participant satisfaction.
• Prepare and submit regular reports to the funding agency and project stakeholders.
• Identify areas for improvement and make recommendations for future training initiatives.

• Knowledge Management:

• Develop and maintain a repository of training materials and resources.
• Share best practices and lessons learned with the broader emergency management community.

About the Portland Bureau of Emergency Management:
The mission of the Portland Bureau of Emergency Management (PBEM) is to promote disaster readiness, coordinate response, and build resilience for Portland. PBEM develops and implements plans, programs, and policies to advance the city’s mitigation, preparedness, response, and recovery capabilities. PBEM works before, during, and after emergencies to minimize negative impacts to the community and build a resilient Portland. We seek to center our work in service to the communities that face the greatest risk from disasters: Black, Indigenous, and other communities of color, immigrants, refugees, and people with disabilities.

Questions?

Karen Ehn, Senior Recruiter

Bureau of Human Resources

karen.ehn@portlandoregon.gov

To Qualify

The following minimum qualifications are required for this position: Knowledge of theory, principles, and technology in the field of emergency communications and emergency management. Ability to analyze the efficiency and effectiveness of programs and provide advice on new developments, changing emphasis, or other events that could significantly impact program delivery. Ability to communicate effectively, both verbally and in writing, and to present information, proposals, and recommendations clearly and persuasively. Ability to manage projects with multiple stakeholders. Preferred Qualifications:

• Experience managing grants and adhering to grant timelines/reporting needs.

The Recruitment Process

STEP 1: Apply online between Monday, October 14, 2024 - Monday, October 28, 2024

Required Application Materials:

• Resume
• Answer to the Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

• Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)

Application Tips:

• Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your resume should support the details described in your responses to the supplemental questions.
• Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
  
• Do not attach materials not requested.
  
• All completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
  
• All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.
  
• You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting; instead, use AI to generate ideas and then tailor them to reflect your own experiences and skills.

Step 2: Minimum Qualification Evaluation: Week of October 28th & November 4th, 2024

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
• Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
• Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: November 11th, 2024

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): mid/late November

• Hiring bureau will review and select candidates to interview.
• Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment: December

Step 6: Start Date: December

• A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change*

Additional Information

Click here for additional information regarding the following:

• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations
• Work Status
• Equal Employment Opportunity
  
  

This summary outlines the benefit programs, actual benefits may vary depending on bargaining unit and employment status.

The City of Portland offers a comprehensive benefit package that is competitive with other private and public sector employers.

More detailed information can be obtained by calling the Health & Financial Benefits Office at 503-823-6031.

Health Care (Medical, Vision and Dental)
Casual employees can become eligible for health benefits (medical, dental & vision) through Affordable Care Act (ACA) employer provisions if they meet the necessary paid hours requirement, as determined by the Health & Financial Benefits Office.

Retirement
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
The City currently pays the employee's share of the retirement contribution.
Employees who are OPSRP members are vested after five years of contributions or when they reach age 65 (age 60 for police and fire.)

Sick Leave
Casual employees accrue sick leave as outlined in the City of Portland protected sick time law.

Family Medical Leave
In accordance with federal and state law, and the City policy for family medical leave, the City grants family and medical leave to eligible employees for certain family and medical related reasons.

Closing Date/Time: 10/28/2024 11:59 PM Pacific

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• City of Portland

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