Contracts Administrator (Administrative Officer)

Full-time position available with the Parks & Recreation Department, Finance Division located at 4600 E. 63rd St.
Salary Range: $4,619-$6,928/Month
Normal Work Days/Hours: Monday - Friday 8:00 a.m.- 5:00 p.m.
Application Deadline Date: November 4, 2024


Responsibilities

• Oversees contract compliance for all divisions in the department.
• Prepares requests for MBE/WBE goals, SLBE requests, contractor utilization plans, and requests for modifications to submit to the Civil Rights Department for approval.
• Works closely with project managers to prepare contracts, ensuring current and updated forms are used and that current wage rates are applied.
• Handles request for proposal for department agreements, from initial stage to execution.
• Researches the history of department agreements to ensure accuracy and compliance.
• Prepares notice to proceed and tax exemption documents.
• Maintains electronic records retention and final distribution of executed contracts.
• Advertises and manages the bidding process for department projects.
• Prepares construction award books.
• Prepares purchase order encumbrances for contracts, verify accounts, vendor codes, and funding availability.
• Processes documentation in e-Builder and PeopleSoft.
• Verifies accounts, supplier vendor codes, and fund availability, taking action to set up suppliers and notifications of any funding issues.
• Prepares and monitors encroachment agreements and annual café licenses.
• Performs other assigned duties as required.

Qualifications

REQUIRES an accredited Bachelor's degree and 3 years of professional experience in business or public sector administration to include at least 2 years performing administrative and/or supervisory work involving more complex projects or programs; OR an equivalent combination of qualifying education and experience with at least 2 years performing administrative and/or supervisory work involving more complex projects or programs. Preference given for prior work in contract administration and working knowledge of Kansas City's MBE/WBE/DBE/SLBE requirements.


Other Information

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org .

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).

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