Senior Procurement Specialist

Position Description

**Bulletin was amended on 10/03/2024, please see updated exam date and closing date.**

Come and join the City of Fresno in achieving our mission of Building a Better Fresno!

Elevate your procurement career by sourcing essential materials and services that drive city projects. In this dynamic role, you'll lead a team, manage complex bids for projects, and ensure compliance across departments. If you're passionate about public service and skilled in negotiation, we invite you to help shape Fresno's future!

Duties may include, but are not limited to, the following:
- Lead and assign work to procurement staff, providing guidance and support in preparing complex specifications for bids and proposals to ensure quality and compliance.
- Prepare and analyze formal bids and Requests for Proposals (RFPs), ensuring adherence to purchasing procedures and regulations, and develop comprehensive award recommendations based on evaluations.
- Conduct thorough bid evaluations, including facilitating vendor interviews and compiling compliance documentation to ensure all proposals meet required standards.
- Collaborate effectively with user departments to identify purchasing needs, develop detailed specifications, and ensure alignment with departmental goals and city requirements.
- Process requisitions and place orders, managing vendor communications regarding materials and services to resolve any issues related to quality, delivery, and pricing.
- Administer capital project procurements and oversee formal bid processes for complex projects, ensuring all phases are conducted efficiently and transparently.
- Maintain accurate procurement records and assist in updating procurement procedures and manuals to reflect current practices and regulatory requirements.
- Perform other related duties as assigned.

Full job specification may be viewed at:
https://www.fresno.gov/wp-content/uploads/2023/05/JS-Senior-Procurement-Specialist.pdf

View "We Work For You" video to get an inside look at how rewarding it is to work for the City of Fresno as a Senior Procurement Specialist: https://youtu.be/mIVEbk2ggK0?si=5N1KLtS8gTyxjiu2

One vacancy exists in the General Services Department. Immediate and future vacancies will be filled from this eligible list for a period of three (3) months from the date the eligible list is created, with the option of extending that period at the City's discretion. If the examination process is suspended for this recruitment, the eligible list may be limited to three (3) months.

Pay,Benefits, & Work Schedule

BENEFITS: UNIT 3 Classification - The Fresno City Employees Association, Inc. (FCEA)
HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents.
FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses.
DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings.
VACATION LEAVE: Accrue 8 - 14.66 hours per month based on years of service.
SICK LEAVE: Eight (8) hours per month, available after 90 days
SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum
HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days.
SHORT TERM DISABILITY: Provided through California SDI program.
BILINGUAL PREMIUM: PAY: $100 per month
HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free.
RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security.
DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options.

Additional information regarding the City of Fresno benefits is available at
https://www.fresno.gov/personnel/human-resources-support/#tab-1

The Requirements

Applicants must meet the minimum qualifications on or before the posted filing deadline in order to qualify for the examination.

Forty-five (45) semester units from an accredited college or university in Business or Public Administration, Accounting, or related field

AND

Two (2) years of experience as a journey level buyer/procurement specialist with a governmental agency or large business procuring a variety and volume of items.

Additional qualifying experience may be substituted for the required education on a year-for-year basis.

Qualifying experience may include, but is not limited to, the following: managing diverse procurement activities-such as preparing complex bid specifications, evaluating formal bids and RFPs, ensuring regulatory compliance, analyzing quality and cost, collaborating with other departments, and completing public works or capital project procurements.

APPLICANTS QUALIFYING WITH EDUCATION, MUST ATTACH A COPY OF TRANSCRIPTS (instructions below on how to attach documents). Applications lacking the attachment may be rejected.

Additional Requirements

The work experience section MUST be completed with detailed duties, dates and weekly hours worked for each title held. Please SPECIFY THE PROCUREMENT DUTIES with which you have experience. Resumes will not be accepted in lieu of a completed employment application and will not be used to evaluate minimum requirements. Applications lacking a completed work experience section may be rejected.

Possession of a valid California Driver's License may be required at time of appointment and during the entire term of employment in the job class. Candidates considered for hire will be required to provide proof of a valid driver's license and a current copy of their driving record.

The selected eligible candidates certified will be required to successfully pass a Department interview and a Department of Justice fingerprint prior to employment with the City of Fresno.

How To Apply

APPLICANTS MUST COMPLETE AN ON-LINE APPLICATION. PLEASE VISIT WWW.FRESNO.GOV/JOBS TO APPLY. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application.

ALL CORRESPONDENCE regarding this recruitment and exam process will be sent via e-mail. All applicants will acknowledge such understanding when they complete their on-line application. Verify we have your correct e-mail address before you submit your application. It is an applicant's responsibility to check their email frequently to ensure they receive all pertinent communication from the Personnel Services Department on a timely basis. Applicants will receive an automatically generated confirmation e-mail upon a successful application submittal. The e-mail is the only proof of submittal.

It is an applicant's responsibility to check their email account and to ensure it is set up to accept emails from the City of Fresno. Dependent upon your settings, notices from the City of Fresno may be directed to the junk mail or spam folders. It is the applicant's responsibility to check these folders as well.

Applications must be submitted by midnight on the filing deadline or they will not be accepted for any reason. FOR THIS RECRUITMENT, IT IS RECOMMENDED THAT PERMANENT FRESNO CITY EMPLOYEES APPLY THROUGH PEOPLESOFT SELF SERVICE.

Selection Process

The examination process may consist of the following:

Application Review - Qualifying Only: Applications submitted will be reviewed and a limited number of the most qualified candidates will be invited to the panel interview. Selection of the most qualified candidates will be based upon those applications demonstrating the greatest breadth and depth of applicable training, experience, and education. Therefore, applicants are urged to submit sufficiently detailed information in their application materials for a proper evaluation.

Oral Examination - (100%): A panel of subject matter experts may conduct a job-related oral examination to evaluate a candidate in the following areas: purchasing methods and procedures and techniques of specification writing, government funded capital projects, ability to provide lead direction and make work assignments for assigned staff, prepare clear and concise reports and establish and maintain effective working relationships or other topics related to a candidate's training, experience and qualifications for the position of Senior Procurement Specialist.

Candidates must achieve a passing score to qualify for the eligible list.

The oral examination has been tentatively scheduled for the week of December 9th, 2024.

Veteran Preference Regulations

Candidates applying for veteran's preference are required to submit a copy of their DD214 with their application during the specified filing period. Evidence must be presented to indicate that the candidate was discharged honorably from the military service. Veterans, including City employees, must resubmit proof of honorable service for every examination for which veteran's preference credit is requested. Qualified veterans who pass the examination will have five (5) points added to their final score.

Additional Information

HOW TO ATTACH DOCUMENTS TO OUR ONLINE APPLICATION:
1. Your document must first be scanned and saved to a computer or thumb drive (save as the "document name.")
2. Then go to www.fresno.gov/jobs > City of Fresno Jobs > Apply On-Line.
3. Enter the same Login Information (Username & Password) that is going to be used for the job you are applying to.
4. Under the section "My Career Tools" (located towards the top of the page), Select "Cover Letters & Attachments", and then "Add Attachments" towards the bottom.
5. For Attachment Type, choose the most appropriate option (i.e. "DIPLOMA/TRANSCRIPTS or DD214.")
*If you do not see an appropriate choice, you may use "Reference Attachments." Under Attachment Purpose, you can TYPE a description.
6. Then Select "Add Attachment" and hit the "Browse" button to locate your attachment.
7. Once you have selected your attachment, select "Open", hit "Upload" and then "Save & Return."
8. After you confirm your attachment has been uploaded, then proceed to fill out your online application.

Equal Opportunity Employer

The City of Fresno is an equal opportunity employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Department at (559) 621-6950 in advance of the examination.

Closing Date/Time: 11/15/2024

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• City of Fresno

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