Job SummaryJoin our dynamic Parks, Arts & Recreation team as a Special Events Coordinator, where you'll play a key role in planning and executing exciting events for the community. In this role, you'll develop and implement unique events, manage event logistics, oversee registrations, and handle related administrative tasks. You'll also create engaging publicity materials, assist in event operations, and collaborate with both city employees and the public. Take charge in the absence of the supervisor and make a lasting impact through innovative programs. Apply now and help us bring our community together through exceptional events!
Essential Job FunctionsThis information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent.
This position has responsibilities that require lifting up to 40 pounds on occasion.
- The typical hours for this position are Monday- Friday from 8am-5pm but will vary for special events based on the schedule for each which are typically nights, weekends, and/or holidays.
- Coordinates and develops programming and/or events for a venue or assigned operational unit; communicates with vendors, contractors, entertainers, and designated staff; ensures all services are provided.
- Coordinates set-up, operation, and tear down of events and helps to facilitate in all operational aspects during the duration of events.
- Supports staff and/or volunteers for each event; coordinates with employees and prioritizes duties; monitors work activities as relative to each event.
- Monitors and maintains inventory of equipment and supplies for the special event division.
- Assists in completing contracts, agreements, purchase orders, and other contracts as required.
- Assists the Special Event Manager in interacting with employees and the public, answering inquiries, addressing complaints and grievances, responding to emergency issues and assisting patrons.
- Provides customer service to internal and external customers by responding to requests in a timely and professional manner.
- Promotes public relations by speaking to schools, groups, organizations, parents, members and participants about programs and the needs of the community.
- All other duties as assigned by a supervisor/manager within your department/division.
Minimum QualificationsAny combination equivalent to experience and training that would provide the required knowledge, skills, and abilities may qualify. A typical way to obtain the knowledge, skills and abilities would be:
- Education: Associate’s degree or equivalent.
- Experience: 1-2 years of minimum experience in special event/programming/venue operations.
- Licenses: Valid Driver's License required
- Certifications Required: None.
Closing Date/Time: 10/18/2024 5:00 PM Central