Administrative Specialist II - Fire and Ambulance Services

Description

The Administrative Specialist II performs a variety of secretarial, clerical, and general office assistance duties to support the activities of the assigned department. Work involves preparing and maintaining a variety of files and documents, answering telephone calls, greeting the public, and routing communications. The employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports.

Examples of Duties

Answers incoming calls, greets visitors, answers inquiries related to the county or specific department, and directs visitors to correct employee or department as necessary.
Processes incoming and outgoing mail; routes mail to the proper recipient.
Utilizes computerized data entry equipment and various word processing, spreadsheet, and/or file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary; establishes and maintains files.
Maintains office supply inventories, ordering and distributing supplies as necessary.
Regular and punctual attendance is required.
Attends and keeps records of assigned meetings on and off site.
Provides scheduling and coordination for the Fire Marshal and designated Fire Rescue personnel.
Performs data entry of administrative, financial, and operational records utilizing Microsoft Office applications as well as designated records management systems and dispatch data systems.
Creates financial and operational spread sheets with appropriate calculations/formulas and conducts basic data analysis to identify trends and gaps.
Creates power point presentations utilizing assigned data and topics including formatting, animation, and slide show elements including embedding still photos and videos.
Creates and maintains contracts and other inter-local agreements (ILA).
Creates and maintains project management tracking systems to meet deadlines and approved initiatives.
Performs other related duties as required.

Minimum Qualifications

High School Diploma or GED and a minimum of two years of experience in a related field; or an equivalent combination of education and related experience required.

Supplemental Information

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Closing Date/Time: Continuous

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• Denton County

• 940-349-3088

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