Contract Coordinator

Job Posting Title
Contract Coordinator

Agency
340 OKLAHOMA STATE DEPARTMENT OF HEALTH

Supervisory Organization
340 Office of State Epidemiology

Job Posting End Date (Continuous if Blank)
October 07, 2024
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time
Full time

Job Type
Regular

Compensation
The annual salary for this position is up to $62,000.00 based on education and experience.

Why you’ll love it here!

RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!!

Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service

Job Description

Location: Central Office, 123 Robert S Kerr Ave OKC, OK 73102

Salary: Up to $62,000.00 based on education and experience.

Full Time /Part Time: Full Time

Work Schedule: Monday-Friday

Primary Hours: 8:00 am - 5:00 pm

Position Description:

This position is responsible for the contract development and management of grant funded sub-recipient and vendor contracts, as well as service and supply procurement to support Office of State Epidemiology (OSE), Infectious Disease Systems and Collaboration (IDSC), and Infectious Disease Prevention and Response (IDPR) divisions. This position will serve as the Contract Monitor for all sub-recipient and vendor contracts/purchase orders.

Duties:

• Management of Existing and New Contracts
  • Obtain all relevant documentation and necessary approvals for contracts, contract renewals and purchases.
    
  • Serve as the Contract Monitor for CDC grant sub-recipient and vendor contracts/purchase orders.
    
  • Assist contractor to comply with terms of the contracts; review invoices and verify allowable and reimbursable expenses in accordance with the approved budget, grant funding restrictions, and OMB Circular 2 CFR 200
    
  • Monitor contract activities in the quarterly progress reports to ensure all grant/contract requirements and deadlines are completed within the timeline issued in the contract.
    
  • Conduct annual site visits for all sub-recipient contractors.
    
• Procurement
  • Procurement of department service and supply requirements and set project requirements.
    
  • Manage various vendor contracts for goods and/or services and complete related and relevant purchase requests in accordance with OSDH internal purchasing policy and the State Purchasing Act.
    
  • Will be the p-card holder and purchaser for OSE, IDSC, and IDPR for goods and services.
    

Other Duties:

• Work under minimal supervision.
  
• Establish and maintain friendly and professional relationships with established vendors.
  
• Development, management, and monitoring of grant-funded contracts related to federal emergency preparedness grant activities.
  
• Develop scopes of work, budgets, invitations to bid, and requests for proposals.
  
• Provide technical assistance to contractors, which may include other governmental agencies, and other public and private sector entities.
  
• Demonstrate knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and ethical behavior.
  
• Works effectively in a team environment, participating and assisting their peers.
  

Minimum Qualifications:

Four years of high-level and/or technical clerical office experience. Preference will be given to candidates with one year of experience working with federal grants, state contracts, or state purchasing experience.

Valued Knowledge, Skills, and Abilities

• Requirements consist of understanding local, state, and federal response systems; must work well with both agency staff and external partners; excellent written and verbal communication skills
  
• Ability to understand and keep track of complex workflow involving multiple stakeholders and different contracts.
  
• Ability to deliver timely information and reporting.
  
• Excellent communication skills with different stakeholders at all organizational levels.
  
• Initiative and innovation
  
• Meticulous timekeeping and reliability
  
• Ability to effectively work with the team, external vendors/partners, and colleagues.
  

Application Requirements:

• If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application.
  
• All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.
  

Physical Demands and Work Environment:

Work is typically performed in an office setting with a climate-controlled setting and exposure to moderate noise level. While performing the duties of the job, the employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Applicant must be willing to perform all job-related travel associated with this position.

Telework: This position is to be determined and is subject to OSDH policy and supervisor’s discretion.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .

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• Oklahoma State Department of Health

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