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Job Description
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- Position Summary
- Classified as: Buyer II or III (Final classification will depend on the qualifications of the successful finalist)
Full-time position available on or after October 7, 2024 in Financial Services.
The Buyer II is the journey level position in the series in which incumbents have full responsibility for a variety of diverse procurement and contracting activities. The Buyer II works independently under general supervision on assignments of moderate complexity and risk utilizing developed public procurement skills, knowledge, and experience. This journey level position involves a wide range of purchasing functions. Assignments require the ability to make decisions independently and solve problems. Work involves creative development of specifications and/or evaluation criteria for bidding, service agreements, contracts, or leases.
The Buyer III is the senior level position in the series in which incumbents work with a high degree of independence and have responsibility for preparing highly complex, customized contracts and/or coordination of a specific procurement function, including independent problem solving, risk assessment, and complex data and trend analysis. Assignments often involve complex, high-risk and costly projects and initiatives of critical importance. Incumbents possess wide breadth and depth level of knowledge and experience, works with little guidance and conducts assignments based on meeting objectives. May serve a vital role on cross-functional committees to acquire, lease, or construct a major item. The Buyer III frequently serves as a lead for lower-level procurement or clerical staff.
Incumbents are responsible for providing technical procurement and contracting services to a campus or the Chancellor’s Office. Such services may include, but are not limited to, sourcing and purchasing supplies, materials, and equipment, primarily through the use of the competitive bid process and/or developing contracts, service agreements and leases; and performing other procurement functions as required. Policies, practices, and procedures followed in the purchase of goods and services and the execution of contracts by The California State University are prescribed by California State Statutes and Codes.
- Job Duties
- Duties include but are not limited to:
- Process assigned requisitions and contract requests for commodities and services of a technical and specialized nature within compliance of all applicable laws, regulations, policies, and procedures and assist other Buyers.
- Analyze market sources, cooperative agreements, and suppliers to ensure best value.
- Develop contracts and agreements of moderate risk and complexity from inception to execution to mitigate risk and optimize value. These may include long-term and multi-department agreements.
- Apply current specifications and develop original specifications where none exist on all moderate risk/moderate complexity contract and procurement documents.
- Independently prepare and issue informal and formal requests for quotes, invitations to bid, and requests for proposals from spend data analysis, benchmarking and specification development through bid award and contract execution.
- Evaluate and research sole source justifications.
- Resolve invoicing and receiving discrepancies and supplier performance and product concerns.
- Expedite and follow up on orders.
- Record savings and benefits.
- As a Buyer III may lead or review the work of lower-level purchasing or clerical staff.
- Administration of agreements including but not limited to establishing records, tracking associated contract documents, and reviewing documents for compliance with procurement policies and applicable laws and regulations.
- Maintain required documentation and financial records in the appropriate contract management systems per record retention policies and procedures.
- Gather and analyze information, documents, and data including responding to Public Records Act requests.
- Maintain encumbrance report and assist departments with closing purchase orders and clearing financial obligations.
- Full contract life cycle responsibilities including compliance to terms, mitigation of non-compliance, renewals, extensions, amendments, terminations, and close-outs.
- Gather and maintain data and act as advocate in support of required programs such as Small Business/Disabled Veteran Business Enterprise, Buy Recycle, Accessible Technology, etc.
- Conducts complex negotiations on contractual terms including proactive conflict resolution between suppliers and end-users.
- Evaluate, interpret, and communicate policies, procedures, and risks associated with procurement activities.
- Establish and maintain professional and cooperative working relationships with suppliers, faculty, students, administrators, counsel, and members of the general public.
- Prepare and present reports, presentations, and correspondence.
- Maintain effective and timely oral and written communications.
- Participate and serve as subject matter expert on cross-functional committees.
- Maintain currency regarding applicable laws, regulations, policies, business trends, market changes, and best practices.
- Identify and assist in the implementation of process improvements.
- Provide training and guidance to campus customers and new staff members in policies, procedures and coordinate work activities of less experienced department staff.
- May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
- The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.
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- Minimum Qualifications
- Education : Equivalent to an undergraduate degree in purchasing, accounting, marketing, general business, or other appropriate field. Additional experience which as demonstrated that the applicant has acquired and successfully applied the knowledge and abilities of the position may be substituted for the required education on a year-for-year basis.
Experience : Equivalent to two years of experience at a level equivalent to Buyer I with background in areas such as formal competitive bidding processes, development of contracts, service agreements, leases, or other written legal agreements.
- Preferred Qualifications
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- Three years of increasingly responsible purchasing experience of which two years must have involved major aspects of the purchasing function, i.e., high-technology and building and construction, utilizing competitive bidding or contract development, and including the writing of specifications and justifications to support them.
- Comprehensive knowledge of formal competitive bid administration.
- Comprehensive knowledge of formal competitive bid administration.
Thorough knowledge of California State Statutes and Codes applicable to campus procurement. - Ability to use a computer.
- Ability to administer all aspects of bid procedures according to laws and codes.
- Ability to monitor contracts and service agreements.
- Ability to develop, interpret, and apply highly technical and varied material and equipment specifications requiring such activities as integration of performance schedules, learn and apply computer technology to the total purchasing process.
- Ability to lead or review the work of other and act promptly to resolve actual or potential problems when required.
- Ability to develop long-range plans, including recommendations for policies and procedures affected by the plans.
- Ability to establish and maintain cooperative working relationships with vendors and with faculty, students, administrators, and members of the general public.
- Ability to read and write clearly in English.
- Working knowledge of functions such a receiving and property accounting as they relate to the purchasing process
- Prior procurement experience in the CSU, UC, or other higher education setting.
- Experience in writing complex specifications, bid criteria, contract terms and conditions.
- Experience with all facets of competitive bidding and negotiating with suppliers.
- Experience utilizing eProcurement systems such as Jaggaer and related financial systems such as PeopleSoft.
- Experience with Microsoft Word, Outlook, Excel, PowerPoint, and other internet-based software applications and programs.
- Experience in spend analytics and strategic sourcing.
- Experience preparing and evaluating highly complex, customized contracts and agreements.
- Experience using procurement tools and cooperative agreements such as GovSpend, ProcurementIQ, PlanetBids, the Department of General Services (DGS) Fi$Cal, etc.
- Knowledge, Skills, Abilities
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- Thorough knowledge of principles of purchasing and procurement policies, methods and procedures, including the administration of formal competitive bid cycles according to the California State Statutes and Codes.
- General knowledge of contract development procedures and practices.
- Thorough knowledge of, or the demonstrated ability to learn quickly, a variety of CSU policies, practices, and formats for common contracts, service agreements and leases.
- Ability to develop, interpret, and apply accurate, multiple, and precise procurement specifications.
- Ability to analyze bids and administer the bidding process.
- Ability to keep financial records and demonstrate creativity in developing cost-saving buying practices.
- Ability to maintain currency regarding business trends and market changes.
- Ability to establish and maintain cooperative working relationships with vendors and with faculty, students, administrators, and members of the general public.
- Ability to read and write clearly in English and comprehend and apply California State Statutes and Codes as well as contract language.
- Ability to perform product research and make comparisons of cost data.
Ability to plan and lead the work of others if required by the position. - Ability to use a computer.
- Physical Requirements
- The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Salary Range
- Anticipated salary will be $4,313- $5,222 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Buyer II range: $4,313 - $7,806 per month. Full Buyer III range: $4,747 - $8,589 per month. )
- Compensation & Benefits
- Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary
- How to Apply
- To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.
Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.
- Application Deadline
- OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER AUGUST 27, 2024 (Applications received after the screening date will be considered at the discretion of the university.)
- Criminal Background Clearance Notice
- Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
- Additional Information
- Campus & Area
California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
Clery Act Disclosure
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.
Equal Employment Opportunity
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .
CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.
- The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE
Advertised: Aug 12 2024 Pacific Daylight Time
Applications close:
Closing Date/Time: -
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ABOUT THE COMPANY
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Stanislaus State
Show moreCalifornia State University, Stanislaus serves a diverse student body of more than 10,000 at two locations in the Central Valley — a beautiful 228-acre campus in Turlock and the Stockton Campus, located in the city’s historic Magnolia District. Widely recognized for its dedicated faculty and high-quality academic programs, the University offers 43 majors, 41 minors and more than 100 areas of concentration, along with 16 master's degree programs, seven credential programs and a doctorate in educational leadership.
The University opened as Stanislaus State College in 1960, with a faculty of 15 and fewer than 800 students, at the Stanislaus County Fairgrounds in Turlock. The institution moved to its current location in 1965, gained university status and its present name in 1986, and opened its Stockton Campus in 1998.
Stanislaus State is part of the California State University, a 23-campus system across California. With more than 400,000 students, it is the largest, the most diverse, and one of the most affordable university systems in the country. CSU campuses emphasize access to quality public higher education and workforce preparation that is responsive to regional needs.
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