Sr. Administrative Assistant

• Job Description

  Pay Range: $52,768 - $68,599 annual compensation
  
  Job Posting Closing on: Thursday, October 3, 2024
  
  Workdays & Hours: Monday - Friday 8am - 5pm
  
  Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more.
  
  The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.
  
  A Sr. Administrative Assistant job is available with the City of Fort Worth who will provide executive level of administrative support to senior level executives in the City Manager’s Office. In this capacity, the Sr. Administrative Assistant will perform human resource administrative functions, budgetary support, and special project activities and data research for the office.
  
  Minimum Qualifications:
  

  • Bachelor’s Degree from an accredited college or university with major coursework in Public Administration, Business Administration, Human Resources or related field Experience can be used in place of a bachelor’s degree.
  • Three (3) years of increasingly responsible administrative and fiscal management experience, including one (1) year in a supervisory or lead capacity.

  
  Preferred Qualifications:
  

  • Strong verbal and written communication skills, including proofreading. Strong research skills.
  • Excellent interpersonal skills. Ability to develop and maintain a positive working relationship with employees, elected officials, citizens, business and community groups.
  • Detailed oriented and exceptional organizational skills.
  • Proficient skills in Microsoft Office Suite including Excel, Word, Outlook and PowerPoint. Knowledge of database management.
  • Knowledge of Local Government and its operations.

  
  The Sr. Administrative Assistant job responsibilities include:
  

  • Provide executive level administrative support to Mayor and Council, to include, meeting and calendar scheduling, customer service to in-person/in-coming calls and routing pertinent information to respective personnel.
  • Ensure staff is trained; and that employees follow policies and procedures.
  • Serve as project leader of assigned major programs and projects such as Community Engagement; track and monitor projects; provide a summary of project completion and accurate payment schedules.
  • Review contracts concerning programs and projects, including Mayor and Council contracts, service agreements, and also Ordinances, Resolutions and Proclamations.
  • Evaluate and analyze information from various sources on a variety of specialized topics related to assigned programs; prepare reports and make presentations as required; prepare various complex administrative and financial reports and distribute to appropriate managers and officials to include agendas and council materials; and track and provide KPI data for reporting.
  • Oversee purchasing procedures; coordinate various financial and budget activities, including monitoring and requesting requisitions, establishing purchase orders and monitoring travel and training requests; process travel and reimbursements; and monitor expense reports.
  • Respond to and resolve citizen inquiries, complaints and service requests; interpret policies and procedures; and monitor status of requests.
  • Handle Public Information Request as well as respond to citizens, incoming request, and provide communication to citizens on the behalf of the senior level executive team.
  • Manage documents in and out of the department heads offices requiring signatures to ensure signature process is fully executed.
  • Perform occasional evening work, including weekends, attending public meetings and activities as required.

  
  
  Conditions of Employment
  
  The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.
  
  The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.
  
  Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.

• ABOUT THE COMPANY

  • 

  • City of Fort Worth

  • (817) 392-7750

  The Community

  The City of Cowboys & Culture is known for its Texas hospitality. The stunning and sprawling City of
  Fort Worth is one of the fastest-growing cities in the U.S. And it’s no wonder — With great neighborhoods, scenic terrain and a rich history of arts and culture, paired with world-class opportunities for business and education, it’s not only fun to visit Fort Worth, it’s even more rewarding to call it home.

  Fort Worth truly offers all the benefits and amenities of a bustling metropolitan city, while keeping the small- town charm that keeps it unpretentious and charismatic in all the right ways. Designated as one of America’s “Most Livable Communities” by the Partners for Livable Communities, the city truly offers a melting pot of culture, commerce, community and yes, cowboys.

  There are over a dozen remarkable districts full of treasured history among modern luxuries and unique places to have fun, making it the No. 1 tourist destination in Texas and welcoming more than 9.4 million visitors annually.

  Being one of the fastest-growing among large cities in the country, Fort Worth has received multiple accolades, including number one downtown (Livability), and the second-best City in the nation for job seekers (Forbes). Our employees serve the needs of over 900,000 residents representing culturally diverse communities.

  Exciting Growth & Future Development

  One of the most fascinating aspects of the City of Fort Worth is its almost unprecedented growth over the past several years. Both in terms of population and industry, and as the 12th largest city in the United States, Fort Worth is truly booming — which presents both challenges and opportunities to truly develop this city in the right way. Every 30 minutes a new person moves to Fort Worth, so we’re looking for candidates who can embrace an evergrowing and changing environment and improve on it with solutions that work for the entire community of Fort Worth.

  Mission

  We are working together to build a strong community that others can look to as a pillar of unity and excellence. Through grassroots efforts within the community, and large scale construction and transportation plans that continue to add the infra- structure a growing city like Fort Worth needs, we’ll provide the public services our community requires to continually cultivate the unique city we call home.

  Vision

  Fort Worth’s vision is to be the most livable and best managed city in the country. We’ll do this by taking care of our citizens, implementing the highest quality standards in our schools, continually improving the neighborhoods we thrive in and the facets of the city that make our town so unique.

  Benefits That Are Well Worth It

  The City of Fort Worth continues to be dedicated to its employees’ well-being by providing competitive health benefits, a well-rounded wellness program and a Zero Accident Philosophy® workplace. All regular full-time employees and those employees who work 30–39 hours per week are eligible for all City of Fort Worth Benefits. Part-time employees who work 20–29 hours per week are eligible for dental, basic life insurance, supplemental life insurance, flexible spending accounts, 457 Deferred Compensation plan and other voluntary benefits.

  Medical Program

  The City offers two plan options through Meritain Health, an Aetna company.

  The Health Center Plan – Offers employees and their family’s

  primary health care services that are 100% completely free and unlimited. Employees can visit any one of the three City of Fort Worth Employee Health Centers and receive guaranteed same or next day appointments for sick visits. Also, services are available at any one of the five satellite locations that serves employees across the city.

  The Consumer Choice Plan – Is offered to employees at no cost or low monthly premiums to cover eligible dependents and provides the financial benefits of a Health Savings Account (HSA).

  • Preventative services are covered at 100% on both plans.
  • Prescription Drug coverage including mail order pharmacy are also included.

  Vacation

  Eligible for 3 weeks of vacation: After successful completion of probationary period (usually
  6 months), employees may take time off for rest, relaxation, vacation, illness, religious observances, and personal business.

  Holidays

  Available on the first day of employment, the city provides employees with paid holidays, including two personal holidays.

  Wellness Program

  The city’s Healthy Challenge Wellness Program rewards all full-time, benefit-eligible employees on the city’s health insurance. The Healthy Challenge Program utilizes a points system. Participants may earn points throughout the year (Jan. 1-Dec. 15) for completing specific program activities and participants can redeem points at the end of the year for a cash reward. By participating, individuals can earn $150, $200 or $250 by accumulating program points.

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