Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County. DescriptionSupports the project manager in overseeing the budget and timeline for significant capital projects, acting as a technical authority in the creation and delivery of project status reports and presentations. Evaluates and processes consultant invoices and contractor change orders for designated projects.
Examples of Duties- Develops Major Capital Project workbooks, including scope, budget, cost, schedule, and forecast
- Prepares and coordinates Project Management Plans for Program Management (PM) Department projects
- Coordinates the Readiness Review Process for different phases of projects
- Develops, monitors, and analyzes Program Management hardware and software
- Participates in the development and implementation of departmental Capital and Operating Fiscal and multi-year budget
- Monitors, analyzes, and justifies quarterly Fiscal Year budget variances for projects
- Develops, monitors, and updates Financial Grant Status reports
- Takes lead responsibility and serves as Project Manager for Fund Source Status cost reporting
- Prepares quarterly Capital Improvement Projects (CIP) Report, including Engineering and Facilities projects
- Performs Board Amended and Regular Fiscal Year and Life of Project budget transfers for new and existing Major Capital Projects
- Keeps track of State of Good Repair Projects schedule using project management software
- Develops and updates Work Break Down Structure for Major Capital Projects
- Prepares Financial Summary for CIP Report
- Assumes responsibility for updating and communicating latest organizational structure to project managers and executive staff
- Maintains Change Order Logs for major construction projects and submits to the Board
- Reviews Capital project costs and schedules using program management information system and cost management software
- Keeps track of department budget to ensure budget availability
- Performs lead role for Program Management's Transit and Regional Rail in identifying and submitting Fiscal Year Accruals
- Processes consultant invoices for assigned projects
- Assists in transmitting Major Capital Project status updates, schedules, and cost report presentations to the Federal Transit Administration (FTA)
- Collects and analyzes data to produce various comprehensive status reports and graphs
- Acts as project manager to ensure projects are completed according to deadlines and standards
- Provides user support services, including problem resolution and training
- Sets and maintains performance measurement standards
- Establishes report standards, and monitors and audits reports for conformance
- Collects and analyzes data for special reports, charts, graphs, and studies
- Provides support for Board committee meetings, to include the preparation, editing, reviewing, and processing of Executive Management reports
- Acts as liaison and provides information for Federal Transit Administration (FTA) meetings
- Assists in formal studies and analyses of existing operations, systems, assets, and budget requests
- Maintains status of program management office activities and issues
- Coordinates and integrates the consultant and staff activities
- Performs administrative work, including coordinating IPPs (Individual Performance Plans), staff terminations, etc.
- Briefs management on assigned projects and provides oral presentations as required
- Generates and distributes labor reports
- Conducts special projects requiring highly complex and critical analysis to produce comprehensive reports and presentations reporting status of projects as assigned
- Communicates organizational development plan to staff
- Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
May be required to perform other related job duties
Minimum QualificationsA combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Education- Bachelor's Degree in Business, Computer Information Systems, Public Administration, or a related field; Master's Degree in a related field preferred
Experience- Five years of relevant experience in developing and monitoring departmental budgets and supporting cost or schedule management for major capital projects; some positions in this class may require specialized experience in area of assignment
Certifications/Licenses/Special Requirements- A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
Essential KnowledgeKnowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)
- Theories, principles, and practices of project management, budgeting, financial analysis, governmental accounting, business finance, and financial recordkeeping
- Principles and procedures for managing large construction projects
- Cost and organizational development techniques
- Applicable federal, state, and local laws, rules, and regulations
- Program Control and FTA policies and procedures
- Research and report preparation methods and practices
- Funding sources
- Use of computerized integrated cost and scheduling control systems
- PDF (Portable Document Format) Professional and SharePoint
- Applicable business software applications
Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)
- Performing complex work in support of construction projects
- Performing statistical and financial analyses and calculations
- Analyzing situations, identifying problems, and recommending solutions
- Exercising sound judgement and creativity in making conclusions and in stressful situations
- Communicating effectively orally and in writing
- Interacting professionally with various levels of Metro employees and outside representatives
- Reading, understanding, and writing complex comprehensive reports and correspondence
- Operating personal computers and general office equipment
Ability to (defined as a present competence to perform an observable behavior or produce an observable result)
- Meet precision and productivity requirements
- Follow oral and written instructions
- Meet tight time constraints and deadlines
- Think and work independently and creatively in a highly structured environment
- Handle highly confidential information
- Compile and analyze data,
- Establish and implement policies and procedures
- Compile and analyze complex data
- Understand, interpret, and apply laws, rules, regulations, policies, and procedures
- Travel to offsite locations
- Read, write, speak, and understand English
Special Conditions The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions- Typical office situation
- Close exposure to computer monitors and video screen
Physical Effort Required- Sitting at a desk or table
- Operate a telephone or other telecommunications device and communicate through the medium
- Type and use a keyboard and mouse to perform necessary computer-based functions
- Communicating through speech in the English language required
(KC)
Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program . Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.
Selection Procedure Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.
Application Procedure To apply, visit Metro's website at www.metro.net and complete an online Employment Application.
Computers are available to complete online Employment Applications at the following Metro location:
METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012
Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.
All completed online Employment Applications must be received by 5:00 p.m. on the closing date.
*Open to the public and all Metro employees
This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
Closing Date/Time: 10/1/2024 5:00 PM Pacific
