Administrative Services Coordinator

• Job Description

  Pay Range: $63,041 - $81,953 annual compensation
  
  Job Posting Closing on: Monday, September 30, 2024
  
  Workdays & Hours: Monday - Friday 8am - 5pm; Some evening/weekend work required.
  
  Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more.
  
  The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.
  
  An Administrative Services Coordinator job is available with the City of Fort Worth’s Property Management Department which consists of four divisions including Facilities Management, Fleet Services, Real Estate and General Services. PMD is a large, fast paced, and rewarding department that is responsible for a wide array of services including: maintenance of the majority of City facilities, maintaining the City’s fleet, land and property acquisitions including right-of-way and easement acquisitions. The Department is seeking to hire a highly seasoned and accomplished professional to fill the Administrative Services Coordinator position to supervise, manage and coordinate human resources functions for all the divisions, participate in the preparation and administration of the budget, and supervise additional staff. The ideal candidate will be an exceptional communicator and collaborator who can build a high level of trust and effective relationships with staff across the department.
  
  Minimum Qualifications:
  

  • Bachelor’s degree from an accredited college or university with major course work in Business Administration, Public Administration, Human Resources or related field.
  • Four (4) years of increasingly responsible administrative and operational experience in support of a department, division or major service area.
  • One (1) year in a supervisory or lead capacity.

  
  Preferred Qualifications:
  

  • Working knowledge of PeopleSoft Human Capital Management, Payroll and intermediate to advanced skills in Microsoft Office products (Outlook, Word, Excel, and PowerPoint).
  • Three (3) years of supervisory responsibilities and human resource coordinator activities.
  • Familiar with methods and techniques used to conduct a variety of analytical studies; experience in mapping work and process flows, and experience in creating policy and procedure documentation.

  
  The Administrative Services Coordinator job responsibilities include:
  

  • Coordinate and assist departmental on-boarding meetings, prepare on-boarding materials for new hires and ensure new hires are trained in time entry.
  • Oversee and assist with all payroll/timekeeping to ensure employees are compensated in an accurate and timely manner based on hours worked.
  • Work with management and partner with Human Resources Department staff to ensure proper processes are adhered to for recruitment, terminations, disciplinary actions, Family Medical Leave and Worker’s Compensation cases.
  • Interpret personnel rules and regulations and provide guidance to supervisors and employees to ensure department-wide consistency in disciplinary actions, and research recruitment and compensation issues to minimize vacancies and ensure equity across the department.
  • Prepare weekly reports for turnover, absenteeism, Family Medical Leave, disciplinary actions and other pertinent HR information. Research, interpret and analyze data collected and make recommendations, as needed.
  • Implement Records Management policies; ensure compliance with City policies; and serves as subject matter expert of records retention schedules and challenges to ensure appropriate employee and departmental records are maintained, including medical, disciplinary and other human resource records.
  • Represent the Department at HR meetings and trainings and act as primary contact for deadlines and assignments as communicated by the Human Resources Department.
  • Participate in the preparation and administration of the department budget; forecasts funds needs for specific programs or projects; and monitors and approves expenditures.

  
  Working Conditions Physical Demand
  
  Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions. Sedentary work, involves sitting most of the time.
  
  Physical Demand
  
  Sedentary Work - Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
  
  Conditions of Employment
  
  The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.
  
  The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.
  
  Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.

• ABOUT THE COMPANY

  • 

  • City of Fort Worth

  • (817) 392-7750

  The Community

  The City of Cowboys & Culture is known for its Texas hospitality. The stunning and sprawling City of
  Fort Worth is one of the fastest-growing cities in the U.S. And it’s no wonder — With great neighborhoods, scenic terrain and a rich history of arts and culture, paired with world-class opportunities for business and education, it’s not only fun to visit Fort Worth, it’s even more rewarding to call it home.

  Fort Worth truly offers all the benefits and amenities of a bustling metropolitan city, while keeping the small- town charm that keeps it unpretentious and charismatic in all the right ways. Designated as one of America’s “Most Livable Communities” by the Partners for Livable Communities, the city truly offers a melting pot of culture, commerce, community and yes, cowboys.

  There are over a dozen remarkable districts full of treasured history among modern luxuries and unique places to have fun, making it the No. 1 tourist destination in Texas and welcoming more than 9.4 million visitors annually.

  Being one of the fastest-growing among large cities in the country, Fort Worth has received multiple accolades, including number one downtown (Livability), and the second-best City in the nation for job seekers (Forbes). Our employees serve the needs of over 900,000 residents representing culturally diverse communities.

  Exciting Growth & Future Development

  One of the most fascinating aspects of the City of Fort Worth is its almost unprecedented growth over the past several years. Both in terms of population and industry, and as the 12th largest city in the United States, Fort Worth is truly booming — which presents both challenges and opportunities to truly develop this city in the right way. Every 30 minutes a new person moves to Fort Worth, so we’re looking for candidates who can embrace an evergrowing and changing environment and improve on it with solutions that work for the entire community of Fort Worth.

  Mission

  We are working together to build a strong community that others can look to as a pillar of unity and excellence. Through grassroots efforts within the community, and large scale construction and transportation plans that continue to add the infra- structure a growing city like Fort Worth needs, we’ll provide the public services our community requires to continually cultivate the unique city we call home.

  Vision

  Fort Worth’s vision is to be the most livable and best managed city in the country. We’ll do this by taking care of our citizens, implementing the highest quality standards in our schools, continually improving the neighborhoods we thrive in and the facets of the city that make our town so unique.

  Benefits That Are Well Worth It

  The City of Fort Worth continues to be dedicated to its employees’ well-being by providing competitive health benefits, a well-rounded wellness program and a Zero Accident Philosophy® workplace. All regular full-time employees and those employees who work 30–39 hours per week are eligible for all City of Fort Worth Benefits. Part-time employees who work 20–29 hours per week are eligible for dental, basic life insurance, supplemental life insurance, flexible spending accounts, 457 Deferred Compensation plan and other voluntary benefits.

  Medical Program

  The City offers two plan options through Meritain Health, an Aetna company.

  The Health Center Plan – Offers employees and their family’s

  primary health care services that are 100% completely free and unlimited. Employees can visit any one of the three City of Fort Worth Employee Health Centers and receive guaranteed same or next day appointments for sick visits. Also, services are available at any one of the five satellite locations that serves employees across the city.

  The Consumer Choice Plan – Is offered to employees at no cost or low monthly premiums to cover eligible dependents and provides the financial benefits of a Health Savings Account (HSA).

  • Preventative services are covered at 100% on both plans.
  • Prescription Drug coverage including mail order pharmacy are also included.

  Vacation

  Eligible for 3 weeks of vacation: After successful completion of probationary period (usually
  6 months), employees may take time off for rest, relaxation, vacation, illness, religious observances, and personal business.

  Holidays

  Available on the first day of employment, the city provides employees with paid holidays, including two personal holidays.

  Wellness Program

  The city’s Healthy Challenge Wellness Program rewards all full-time, benefit-eligible employees on the city’s health insurance. The Healthy Challenge Program utilizes a points system. Participants may earn points throughout the year (Jan. 1-Dec. 15) for completing specific program activities and participants can redeem points at the end of the year for a cash reward. By participating, individuals can earn $150, $200 or $250 by accumulating program points.

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