Evaluator

Description

Sierra College has committed to foundationally re-engineer its programs and services using Guided Pathways to increase student achievement, ensure student equity, and effect timely goal completion. Under the direction of a designated administrator, the Evaluator oversees a continuous caseload of assigned students, and the position exercises independent judgement through the application of complex academic rules and regulations in order to: analyze and articulate incoming transcripts and other academic records; ensure proper student information is available for educational planning; and review and verify student eligibility to earn certificates or degrees. This position works as part of a high energy, cross-departmental team to provide timely information to students and employees in direct support of the District’s student equity and success goals. The Evaluator assists in equity and completion efforts through coordinating systematic reviews of academic records and degree audit functions and communicates with students through these processes.

Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students, and values the rich diverse backgrounds that make up the campus community. The Evaluator must demonstrate an understanding of and experience with successfully supporting individuals with varying backgrounds, including persons with disabilities, various gender identities and sexual orientations, individuals from historically underrepresented communities, and other groups. The Evaluator will effectively ensure the District develops and provides strategies for student success, as well as student-centered practices and policies committed to eliminating equity gaps.

Need Help With Your Online Account?

• Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account.
• Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday.

Examples Of Functions and Tasks

REPRESENTATIVE DUTIES - The following duties are typical for this job classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
Research other educational institutions and verifies acceptable accreditation; evaluates and articulates transfer coursework from other colleges and universities for course equivalency with college courses to clear major and GE requirements for degrees and certificates, as well as CSU Breadth and IGETC certification.Manages and coordinates a high-volume, continuous caseload of assigned incoming and current students needing timely complex academic records evaluation; exercises judgement through the application of complex academic rules and regulations in order to analyze and articulate incoming transcripts and other academic records.Exercises independent judgment to determine if transfer curriculum is degree applicable; differentiates lower and upper division coursework; analyzes and determines if courses satisfy graduation requirements or whether to recommend substitution of courses.Exercises independent judgment regarding academic records evaluation through comprehensive review and research of Title V, IGETC Standards, CSU Executive Order 1100, Course Outlines of Record, Transfer Model Curriculums, college catalogs, course descriptions, and syllabi for each lower division and degree applicable course.Develops, tests and maintains multiple databases including the student information system, transfer evaluation system (TES), document imaging system, degree audit system, and student educational planner for purposes of articulating course equivalencies and advising.Builds and applies transferable course(s) to a student’s academic record, ensures reflection on the student’s educational planning tool, and updates degree audits to assist with case management efforts.Evaluates Associate Degrees for Transfer (ADT), Associate of Arts (AA), and Associate of Science (AS) degree requests; evaluates all certificate requests; case manages all degrees and certificates, including an initial evaluation and final audit.Calculates student cumulative grade point average (GPA) for degrees, including Honors status and transfer; interprets varying grade scales; converts multiple calendar systems to a semester calendar.Posts award information to each student’s record; communicates with students throughout the entire evaluation process, including if deficiencies are found and the outcome of their final audit.Maintains and provides data bi-annually to the California State University system (eVerify) to assist in transfer admissions decisions.Collaborates with IIT to implement new technologies in alignment with State initiatives and institutional goals for student success and equity. Works with IIT to create testing scenarios, identify expected outcomes, and identify issues to new and existing technologies and programs prior to implementation.Research complex requests to provide clearance decisions for prerequisites.Reviews, evaluates, and processes a wide range of high school transcripts, and communicates with students regarding review and evaluation results.Interprets and communicates policies regarding transcript articulation and degree evaluation.Provides support and participates in various aspects of curriculum development and maintenance as assigned.Communicates effectively and directly with Department Chairs, Faculty, Division Deans, and the Articulation Officer in order to make determinations regarding course equivalencies and course substitutions.Collaborates with counseling faculty, Success Network Teams, and other student services personnel to proactively support students in understanding their pathways to credential attainment.Coordinates and collaborates with district IIT staff to ensure the accuracy of award data reported through relevant technology platforms to the Management Information System (MIS) to the State Chancellors Office.Participates in the development and implementation of appropriate methods and procedures to optimize efficient and effective delivery of services, including academic records evaluation and degree audit processes, to potential and enrolled students.Connects students to Counselors for educational planning, transfer and career planning, and personal and crisis counseling.Functions as a technology resource for staff, counselors and other faculty for information and assistance.Provides a wide variety of administrative support, may include but not limited to: composes correspondence; attends meetings and serves on committees; develops forms; reviews, analyzes and completes requests; maintains and provides information and resource materials.Trains and provides work direction to assigned student workers and temporary help as needed.Maintains knowledge of departmental procedures, methods, and equipment including computers, internet research, database, and Microsoft Suite applications.Performs other duties as assigned.

Minimum Qualifications

QUALIFICATIONS - The following generally describes the knowledge and abilities required to enter the job and/or to be learned within a short period of time in order to successfully perform the assigned duties.

Education and Experience Guidelines: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

• Education/Training: Required: An Associate Degree or the equivalent in coursework (60 semester units) from an accredited college or university.
• Experience: Required: Two years of responsible detailed work involving record analysis, record-keeping, or related experience providing comparable services to students or diverse community members. Preferred: Similar experience in Student Services/Affairs at a university, college or high school campus.
• Licenses or Certificate: Possession of, or ability to obtain, a driver’s license may be required.

Knowledge of:

• Applicable laws, codes, regulations, policies and procedures as related to post-secondary education institutions.
• Methods of collecting and organizing data and information using computer-based records and retrieval systems.
• Operation of a computer and assigned software.
• Oral and written communication skills.
• Record-keeping and report preparation techniques.
• Culturally inclusive/equity-minded practices/strategies
• The needs of historically underrepresented and disproportionately impacted students in higher education.

Ability and Skills to:

• Comprehend complex rules, to interpret and apply them appropriately towards acceptance of transfer of credits from other institutions.
• Work independently as well as in groups.
• Analyze information, define problems, identify and evaluate possible solutions, formulate and document conclusions.
• Identify appropriate resource materials and effectively research an issue or policy.
• Organize complex information from a variety of sources, in a variety of formats, and write concise summaries; understand and apply information in college catalogues, course schedules, courses of study outlines and course syllabus.
• Adapt and apply rules and standards as they evolve, in making transfer of credit decisions.
• Recognize similarities and inconsistencies in records (i.e. repetition of course content, inaccurate or false records).
• Perform arithmetical calculations with speed and accuracy.
• Understand and independently carry out oral and written instructions.
• Articulate policies and procedures to a variety of social, cultural and educational backgrounds.
• Establish goals, set priorities and pursue projects to completion to achieve individual and office objectives.
• Operate technological equipment; organize and prioritize assigned workload to meet established timelines/deadlines.
• Understand and apply pertinent Federal, State and local laws and codes.
• Interpersonal skills using tact, patience and courtesy
• Cultivate and sustain ongoing collaborative relationships with community college students, faculty, staff and management, as well as community members.
• Effectively interact with people from diverse backgrounds in person, virtually, and in groups.
• Function well under pressure; plan and organize workload to meet changing priorities and deadlines

PHYSICAL DEMANDS AND WORKING ENVIRONMENT - The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

• Environment: Work is performed primarily in a standard office setting.
• Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
• Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.
• Hearing: Hear in the normal audio range with or without correction.

Supplemental Information

WHY SIERRA?

• One of Aspen Institute’s Top 150 Community Colleges in the nation
• The Accrediting Commission recognized Sierra “for its exemplary practice of providing personnel with opportunities for continued professional development in order to meet its mission.” This includes providing students and employees with a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our students, etc.
• Public Employee’s Retirement System (PERS)
• 18 paid holidays (including extended time off during the winter break)
• 12 accrued paid vacation days per year (vacation accrual increases over time)
• Competitive benefits package
• Flexible work schedules may be available
• Currently during summers, some employee groups participate in 4x10 schedules
• Qualifying Employer for Public Service Loan Forgiveness (in most cases)

Sierra College is a Community College located near Sacramento, California where a heavy emphasis is placed on academic excellence and student success. Since its founding in 1936, Sierra College has focused on quality instruction and meeting the evolving needs of the students and communities that it serves. The Sierra Community College District covers more than 3,200 square miles and serves the Northern California foothill counties of Placer and Nevada, as well as parts of El Dorado and Sacramento. We serve over 17,000 students throughout the region in both on-ground and online courses, including students at our main Rocklin Campus as well as at three centers located in Grass Valley, Tahoe/Truckee, and Roseville. Our District prides itself on academic excellence.

Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all.

As an institution, Sierra College is committed to eliminating the equity gap in all student populations with dynamic, learner-centered practices and policies that fully engage the college community. The ideal candidate will share the College’s commitment to helping its racially and socioeconomically diverse students succeed in their degree and career objectives. Currently, Sierra College enrolls 17,800 students per term, where approximately: 23% of Sierra College’s students are Latin(o)(a)(x)(e), 3% are African-American/Black, 2% are Filipino, 6% are Asian, 1% are American Indian/Alaskan Native, 8% are Multiethnic and 55% are White.

The successful candidate will join a College dedicated to the use of culturally responsive strategies and methods that meet the varying needs of our students, faculty, staff, and surrounding community. Sierra College demonstrates its commitment to equity by supporting ongoing professional development for students, faculty, and staff. These opportunities include trainings and workshops on equity and inclusion, active Academic Senate standing committees concerned with student success and equity, a Presidential Equity Advisory Committee (PEAC), culturally responsive student engagement centers, support for our undocumented and AB540 students, campus-wide equity summits, a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our diverse students.

Need Help With Your Online Account?

• Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account.
• Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday.

Helpful Tip:

Please note that as described above a strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds; and therefore, hiring committees assess candidates for these knowledge, skills, and abilities.

Applicants may want to consider incorporating culturally-inclusive/equity-minded strategies practiced and/or evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity of community college student populations throughout their application materials (including application and documents uploaded, if any).

Please see the Sierra College website for additional helpful tips and tools for prospective applicants .

Travel expenses may be partially reimbursed for candidates traveling beyond a 150 mile radius for second round interviews. All other travel expenses will be borne by the candidate (if in person interviews).

Terms and Conditions of Employment:

Other terms and conditions of employment are specified in the applicable collective bargaining agreements on file in the District Human Resources Department. Position description of record on file in the Human Resources Department.

*Sierra Community College District currently operates campuses in Rocklin, Roseville, Truckee and Grass Valley. In its management of a multi-campus environment, the District reserves right of assignment including the right to change assignment locations and shift assignments based on District need. Although this position may currently reside at the Rocklin campus, the assignment location may be subject to change as needed. Additionally, the district reserves the right to cancel, revise or re-announce this position as well as any and all positions at any time.

EEO / TITLE IX EMPLOYER
Sierra College is an equal employment opportunity employer committed to nondiscrimination and the achievement of diversity and equity among its faculty, staff, and students.

Persons with inquiries about the application of Title IX and/or EEO may contact the Director of Diversity, EEO & Title IX (Title IX Coordinator) at the address below, at (916) 660-7006 or via email at EEOT9@sierracollege.edu .

Persons with questions regarding reasonable accommodation of physical and other disabilities should contact the Sierra College Human Resources Department at (916) 660-7105.

If you have limitations hearing or speaking, the State of California offers a specially-trained Communications Assistant (CA) that can relay telephone conversations for all of your calls. Dial 711 to reach the California Relay Service (CRS). Dialing 711 is for everyone, not just those who have difficulty hearing on a standard phone. If you prefer having your calls immediately answered in your mode of communication, dial one of the toll-free modality and language-specific numbers below. The call will be routed to the CRS provider.

TTY/VCO/HCO to Voice

English 1-800-735-2929

Spanish 1-800-855-3000

Voice to TTY/VCO/HCO

English 1-800-735-2922

Spanish 1-800-855-3000

From or to Speech-to- Speech

English & Spanish 1-800-854-7784

Sierra Community College offers benefit packages to full-time employees including: family coverage health, dental and vision insurance, Public Employee's Retirement System (PERS) OR State Teachers Retirement System (STRS) retirement, income protection, life insurance, sick leave, vacation, and holidays as provided according to District policy.

Closing Date/Time: 10/7/2024 11:59 PM Pacific

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Rocklin, California United States View Map