Description**The City of Reno has an exciting career opportunity waiting for you! We are recruiting for a
Human Resources Infrastructure Analyst to join our amazingHuman Resources Department!**
This position will be responsible for managing, planning, and leading operational objectives related to the City’s Human Resources Information System (HRIS). The incumbent will be expected to employ professional level understanding of the HR body of knowledge to implement and update the City’s HRIS infrastructure. If YOU are looking for a rewarding career in a place where you and your ideas matter - a place where the results of your hard work are reflected throughout your community and on the faces of your neighbors - this is your home. What are you waiting for?
APPLY TODAY! This is both an internal and external recruitment to provide a promotional opportunity for all qualified current classified City of Reno employees and an open competitive opportunity for all other qualified applicants.The City of Reno is committed to providing equal employment opportunities to everyone. This commitment is an integral part of our efforts to ensure that we have a diverse and representative workforce that serves the community of Reno.Examples of Essential Functions- Manage, plan, and lead special projects related to Human Resources Information System (HRIS) implementation, integration with other systems, system upgrades, and process improvements, including project management support for system implementation, integrations and upgrades to achieve project milestones and deliverables.
- Conduct system validation testing to ensure accuracy and integrity of HRIS data and set-up; test system changes to ensure they do not compromise data integrity and are in conformity with labor agreements; provide feedback and recommendations for corrections as needed; and monitor access and use of HRIS data for privacy standards and legal requirements.
- Serves as a consultant to other departments and human resources staff by providing information and explanation when requested; collaborate with IT, HR and end-users to assess and implement vendor-initiated system updates, patches, and configuration changes; and implement changes to maintain and update the HRIS in accordance with changes in labor agreements, regulations, policies, and procedures when directed by HR management.
- Identify potential risks associated with HRIS vendor relationships, such as data breaches, service disruptions, or financial instability, and develop mitigation plans in collaboration with Risk Management and IT Security teams; assess HRIS vendor performance, responsiveness, and monitor vendor compliance with contractual terms, including deliverables, timelines, and quality standards related to maintenance, upgrades, and support services; and manage the development and maintenance of contingency plans that ensure continuity of HRIS operations and support during unforeseen events.
- Review HRIS vendor invoices against contractual terms and approved budget allocations, verifying accuracy and adherence to billing guidelines; and serve as primary liaison between the City and vendorsto advocate for system enhancements and upgrades to address identified deficiencies and functionality gaps.
- Develop and customize reports and dashboards to support management in monitoring workforce analytics and strategic planning initiatives; use HRIS reporting tools to generate accurate and accessible data for decision-making; and conduct analytical reviews and audits to ensure data integrity and to monitor operational practices to identify areas of non-conformity with established policies, procedures, and regulatory requirements.
- Conduct regular reviews of HR records to identify discrepancies, ensure accuracy, and address data quality issues; and document findings, recommended solutions, and implement corrective actions as necessary.
- Monitor changes in labor laws, regulations, and court rulings affecting HR, safety, benefits, compensation, and payroll operations; and develop recommended action steps to implement necessary changes and lead implementation accordingly.
- Retrieve and process requested documents and data related to public records requests, background checks, subpoenas, and employee inquires in collaboration with departments; and ensure HR records are accessible only to authorized stakeholders, adhering to data privacy regulations and labor agreement provisions.
- Oversee the electronic maintenance of all HR records, ensuring compliance with labor agreements, City policies, and regulatory requirements; and develop and maintain guidelines for the retention and disposal of HR records in accordance with regulatory retention requirements and labor agreements.
- Develop training materials and provide technical support to HR staff and end-users on records retention and management, and HRIS data entry standards; conduct training sessions to educate stakeholders on changes in labor agreements, policies, procedures, and system functionalities as requested; and develop informational materials and communications for employees and management regarding policy changes, compliance updates, and HRIS enhancements.
- Collaborate with cross-functional teams to identify opportunities for process and functionality improvements and automation to enhance organizational efficiency, accuracy, and compliance; generate ad-hoc reports and data analyses to support internal audits, legal inquiries, and compliance related activities.
- Participate in the budget development process and budget monitoring activities for assigned areas of responsibility; recommend, project, and justify program resources, including staffing.
- Prepare and present staff reports to the City Council, Boards and Commissions, and other bodies as needed; attend and participate in professional group meetings; stay current with trends and innovations in the fields of human resources, labor relations and public administration.
- Performs other related duties as required.
Minimum QualificationsThe following minimum qualifications are required to be met at the time of application.
Combinations of relevant work experience and education that are equivalent to the following are acceptable.*
Education:- Bachelor's degree from an accredited college or university in Information Systems, Business Administration, Human Resources Management, Labor and Industrial Relations, Public Administration, or related field.
*Each year of additional relevant work experience will substitute for one year of the education requirement.
Work Experience:- Four (4) years of professional level experience in human resources within a government environment, with at least two (2) years of professional level experience directly related to the maintenance, implementation, integration, or management of HR Information Systems.
License:- Must possess a valid driver's license or otherwise demonstrate the ability to independently get to and from multiple work locations as required.
**Bilingual candidates are strongly encouraged to apply.**Supplemental InformationTo Apply:Please submit your completed application and all additional information/documentation requested online at
www.reno.gov/jobs by September 29, 2024 at 11:59 p.m. PT. If a computer or mobile device is not available to you, suggested locations to complete an online application submittal include: the City of Reno City Hall 2nd floor computer kiosk or 5th floor Civil Service Offices, any locations of Nevada Job Connect or any local library or educational facility.
If you are having difficulty logging into your governmentjobs.com profile, please call the applicant support line at 855-524-5627.
Examination Process:
Applicants must meet the minimum qualifications and pass the examination for this position to be eligible for hire. The examination will consist of an online cognitive abilities assessment; along with a Training and Experience evaluation (T&E) weighted as follows:
Training & Experience Evaluation (T&E) = 70%
Cognitive Abilities Test = 30%
Online Assessment Details:Qualified applicants will be invited to participate in the online cognitive abilities assessment once the recruitment has closed. This test will be self-administered with no proctor, which means candidates will be able to complete it online at their convenience during the designated testing window.
The instructions and guidelines will be emailed to qualified applicants after the recruitment closes on September 29, 2024.
Please make sure to check for emails around this time, including your spam folder so that you do not miss this testing opportunity. The assessment must be completed within the designated testing window to move forward in the hiring process.
Training and Experience Evaluation (T&E) Details:The T&E examination consists of a Supplemental Questionnaire. The questions may be viewed online under the tab marked
"QUESTIONS" on the job announcement page. The T&E must be submitted online at the time of application.
- Responses to your T&E questions should be consistent with the information given in your application details. Answers are subject to verification.
- Failure to complete all of the questions or incomplete responses will result in a lower score; therefore, it is advantageous for you to provide a full and complete response to each supplemental question.
- In order to receive credit for education or training, you must attach copies of your transcripts, diploma, or relevant certificates to your online application.
- Resumes or questionnaires uploaded as attachments to the application will not be accepted in lieu of completing each question online.
- "See Resume" or "See above," etc., are not qualifying responses and will not be considered.
- Changes or corrections to your responses cannot be made once your application packet has been submitted.
- TIP: It may be more efficient to develop your responses in a word processing document and then paste them into the online questionnaire to be submitted.
Notification:Applicants are notified by email of their examination results. Applicants who do not meet the minimum qualifications will also be notified within two weeks of the job posting closing.
Testing Accommodation: We strive to ensure equal access for all individuals. If you require accommodations due to a disability, we encourage you to inform the Chief Examiner by the closing date of this announcement. Your request will be handled with confidentiality and respect.
Employee/Veteran Preference in the Event of Tie Scores:In the event of tie scores resulting from an open competitive examination (Rule VII, Section 7), candidates will be provided a rank preference in the following order:
Classified employees with established veteran status Classified employees without veteran status Non-classified employees and external candidates with established veteran status. This preference will only be administered in the event of tie scores. Documentation must be submitted at time of application.
On promotional examinations (Rule VIII, Section 9), in the event of tie scores resulting from final rating, including seniority points, a classified employee will be awarded veteran's preference and provided a rank preference if one (1) of the eligibles has submitted proof of honorable discharge from the military service. This preference will only be administered in the event of tie scores. Documentation must be submitted at the time of application.
Seniority Points:Classified employees of the City of Reno shall receive seniority credit computed by adding to a passing score as follows:
The final ranking will include the applicable seniority points added to the overall grade of the examination process. For each full year of continuous service completed, 0.2 points will be
added up to a maximum of ten (10) years... 2 points will be the maximum.
Rule VIII - Promotion, Section 9. Seniority Credit.
Appointment and Certification:Appointments to positions in the City's Civil Service system are made on the basis of examination. Scores resulting from a competitive examination are used in determining a person's rank on an eligible register. The department may hire any of the persons referred. The names of those persons not hired may be considered when the next vacancy occurs, for as long as that register is viable.
Questions and Updates:Questions about the information on this announcement and updates to application information should be directed to Civil Service at (775) 334-2223 or civilservice@reno.gov .
The City of Reno is an equal opportunity employer. Recruitment, hiring, assignment, training, compensation, promotion, retention, and disciplinary decisions will be made without regard to race, color, religion, creed, national origin, sex, sexual orientation, gender identity, gender expression, age, pregnancy, physical or mental disability, genetic information, veteran status, political affiliation, membership in an employee association, or any other protected class status applicable under federal or state law or City Charter.
Please use this
Health and Welfare Benefit Link to learn more about the City of Reno's great employee benefit plans and wellness programs.
Closing Date/Time: 9/29/2024 11:59 PM Pacific
