Emergency Preparedness Specialist - Volunteer & Collaborations Coordinator

Position Description

The Volunteer and Collaborations Coordinator serves a vital role in supporting community organizations and engaging Minneapolis residents. The position manages the public health emergency preparedness volunteer program and maintains relationships with community partners. The goals of the position are to build the Health Department’s response capacity and increase community resiliency.

Work Location
This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office.

The City of Minneapolis does not sponsor applicants for work visas.

Job Duties and Responsibilities

• Develop and update plans, procedures, and policies for recruiting, engaging, deploying, and managing volunteers. Ensure implementation of appropriate policies and procedures with staff and volunteers.
• Create, update and market job descriptions for volunteer positions. Recruit and train volunteers, assigning them to specific sites, projects, and programs.
• Maintain a database that tracks volunteers, activities, training, and eligibility. Use marketing and communication systems to engage with volunteers.
• Partner with Health Department staff on the development of volunteer services and use of volunteers on specific projects and initiatives. Provide training for paid employees who will work with volunteers.
• Prepare and present work plans, narrative reports, and statistical reports on the volunteer programs. As appropriate, participate in local, state, and federal groups for volunteer coordinators.
• Work with community and neighborhood groups and organizations to foster cooperative volunteer programming and ensure effective public relations and support for volunteer programs. Act as a liaison for communications surrounding the volunteer program.
• Maintain and update contracts and agreements with community organizations.
• Advocate for the needs of community organizations and ensure community voices are heard and considered in decision-making processes.
• Coordinate training, workshops, and other events in partnership with community organizations. Plan and coordinate community-based events and programs.
• Provide support to community organizations in the development and maintenance of their emergency plans.
• Assist in the development of grant proposals in response to identified health issue opportunities. Assist community organizations in securing funds to implement community health initiatives.
• Research and analyze health issues referred for study by department staff, City Council, Public Health Advisory Committee, Board of Health, other City Departments, and external sources, identifying gaps in services, and make recommendations including best practices and advice aimed at improving health care.
• Participate in Public Health Emergency Preparedness planning, training, and response.

Working Conditions
Office and field work with possible exposure to health hazards during public health emergencies.

Required Qualifications

Minimum Education
Bachelor's Degree in volunteer management, public health, public relations, public administration, communication, emergency management, or other in a closely related field.

Minimum Experience
Two years of experience in public health, emergency management, disaster services, volunteer management, community engagement, or a closely related field.

Equivalency
An equivalent combination of education and highly related experience in a similar environment may be considered.

Licenses
Valid MN Driver's License

Cover Letter/Resume
A cover letter and resume are preferred. You may attach a cover letter and updated resume to your application.

Selection Process
The selection process will consist of one or more of the following steps: a rating of relevant education and experience (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

Background Check
The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

Drug and Alcohol Testing
All job applicants must pass a pre-employment drug and alcohol test once a conditional offer of employment has been made. Applicants will be required to sign a notification and consent form prior to undergoing drug and alcohol testing. Applicants who do not consent to undergo drug and alcohol testing will not be required to do so and the City will withdraw the conditional job offer, resulting in the job applicant no longer being considered for the position.

Union Representation
This position is represented by a collective bargaining agreement between the City of Minneapolis and the Professional Employees (MPEA) . For more information on the terms and conditions of this agreement please visit: https://www2.minneapolismn.gov/government/departments/hr/labor-agreements/professional-employees/

Eligible List Statement
The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire two months after it has been established.

Interview Selection
The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.

Knowledge, Skills and Abilities

• Knowledge of public health functions and the ability to develop and implement advocacy, policy, and outreach solutions for community health concerns.
• Knowledge of contract management, grant writing, policy development and implementation.
• Excellent oral and written communication skills.
• Ability to work in collaborative environment and maintain effective working relationships with diverse and special needs populations.
• Knowledge of health issues, including environmental and other issues in Minneapolis, and the ability to assess and provide remedy strategies.
• Knowledge and experience in the development of volunteer programs.
• Strong knowledge and ability in supervision of volunteers.
• Ability to market volunteer programs.
• Ability to lift and move classroom furniture to reconfigure settings as needed.
• Ability to develop partnerships with other organizations and jurisdictions in the community.
• Experience working with community organizations.
• Excellent ability to listen, understand, and communicate complex ideas verbally and in writing. Ability to handle a variety of issues with tact and diplomacy and in a confidential manner.

Benefits Summary
Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the benefits page .

New 12 weeks of paid parental leave
City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.

Insurance
Health insurance
Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.

Dental insurance
The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.

Benefits
Paid time off
Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements .

Retirement
City employees earn a pension and may choose to participate in additional retirement savings programs.

• Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits.
• Deferred compensation: Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS).

Transportation
Eligible City employees may choose to participate in the following transportation programs:

• Metropass: The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price.
• Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars.

Learning and development
To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees.

Other perks
Employees can also take advantage of optional life insurance, flexible spending accounts, the Employee Assistance Program , health club discounts and more.

Closing Date/Time: 10/6/2024 11:59 PM Central

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Minneapolis, Minnesota United States View Map