Fleet Program Manager

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation from an accredited four (4) year college or university with major coursework in a field related to the job plus three (3) years in Fleet program areas, two (2) of which were in a supervisory or management capacity.
• Experience may substitute for the Education up to the maximum of four (4) years.

Licenses or Certifications:
Class “C” Driver’s License

Physical Requirements:
Heavy. Tasks involve bending, lifting, walking, carrying, or using a force equal to lifting up to fifty (50) pounds.

Notes to Applicants
This is a high level supervisory position in the Fleet Mobility Services Department, and as such, applicants are expected to follow all directions as listed in this job posting.

Employment Application:

• The City of Austin employment application is an official document; incomplete applications will not be considered.
• Please be sure to detail on the application all current and previous employment.
• The Employment Record should be complete with job titles, employment dates, and specific job duties, functions, and responsibilities for each position held.
• Do not leave the “Duties and Responsibilities” sections blank. These will be considered incomplete applications.
• For each position, please describe your specific experience as it relates to the minimum and preferred qualifications.
• If you are selected as the top candidate, starting salary will be based on overall relevant experience from your application.
• When completing Supplemental Questions, please note your answers to the supplemental questions must be supported by the information contained in your application.
• Once the job posting has closed, applications cannot be changed; you will not be given the opportunity to provide additional work experience once you complete and submit your job application.

Additional Information:

• Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) is required. You must provide proof of education from an accredited organization or institution. You must also provide proof of your professional licenses or certifications.
• If you are in the military or are a military veteran, you will need to provide a copy of the Member 4 page of your DD-214 prior to confirming a start date.
• More than one round of interviews may be required.
• Applicants are encouraged to apply as soon as possible. The department reserves the right to close the posting after 7 calendar days.
• Cover letters and resumes are not being accepted for this position.
  
  Skills Assessment:
  A skills assessment(s) may be required as part of the recruitment process.
  
  90 Day Provision for Additional Vacancy:
  When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another top candidate from the same candidate pool, or, advertise for the new position.
  
  Travel:
  If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
  
  To view the City of Austin Recruitment Video, please click here!
  
  To view Fleet Mobility Services Recruiting Information, please click here!
  Working with the City of Austin provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information.

Pay Range
$37.14 - $47.35
Hours
Monday through Friday,
7:00 a.m. to 4:00 p.m.

Please note that evening, overnight, weekend and/or holiday hours may be required based upon operational needs.

Additionally, location and schedule may change based upon operational needs.
Job Close Date 09/26/2024 Type of Posting External Department Fleet Mobility Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 6400 Bolm Rd, Austin, Texas 78721 Preferred Qualifications
Preferred Experience:

• Fleet management experience;
• Experience in large fleet purchases/leasing;
• Experience with specification development for multiple classes of vehicles & equipment;
• Experience in vehicle management policy & procedure development and implementation;
• Experience managing and leading others in a technical environment with diverse priorities and objectives
• Experience in specific program areas including, procurement and contract management, documentation, etc.
• Excellent verbal and written skills, ability to focus, strong attention to detail
• Demonstrated organizational skills;
• Demonstrated customer service skills (communication, reliability, accessibility, innovative)
• High proficiency in Microsoft Excel, Outlook and Word

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

1. Establishes fleet program standards, methods, policies and procedures by studying business requirements, obtaining appropriate consultations, and determining equipment, facility, staffing, and budget needs.
2. Develops business plan by reviewing department needs, establishing appropriate procedures and timelines of request completion, and estimating costs of good required to complete request.
3. Establishes priorities, scheduling activities and employees, confers with suppliers to obtain parts, monitors progress and revises schedules and resolves problems as they arise.
4. Manages equipment and facilities by establishing maintenance procedures, monitoring of contracts, maintaining necessary equipment requirements, and evaluation of new equipment and techniques.
5. Responsible for establishment of budgetary requirements, purchasing, monitoring of daily reports and logs, approving expenditures, compiling and analyzing costs and initiating corrective measures.
6. Maintains professional and technical knowledge of assigned program by attending training classes, reviewing professional publications, and serve on committees or boards.

Responsibilities- Supervision and/or Leadership Exercised:
Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of established fleet programs (fuels, hydraulic, tire, other)
• Knowledge of supervisory or management techniques
• Knowledge of fiscal planning and budget preparation.
• Knowledge of methods, equipment, and materials in fleet program
• Knowledge of training methods and techniques
• Knowledge of city practice, policies and procedures.
• Knowledge of calculus, basic accounting and technical writing.
• Skill in oral and written communication.
• Skill in using computers and related software applications.
• Skill in negotiations.
• Skill in handling conflict and uncertain situations.
• Skill in using software applications to perform data analysis and problem solving.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to train personnel in various techniques, safety practices, policies, and procedures, and other operational requirements
• Ability to analyze and resolve irregular events.
• Ability to establish and maintain good working relationships with other city employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications for this position requires Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to the job plus three (3) years in Fleet program areas, two (2) of which were in a supervisory or management capacity. Experience may substitute for the Education up to the maximum of four (4) years. Do you meet these requirements?

• Yes
• No

* Describe how you meet the minimum qualifications stated above.
(Open Ended Question)
* This position requires a Valid Driver Class C License. Do you have a Valid Driver Class C License or if selected for this position, do you have the ability to acquire a Valid Driver Class C License by your hire date?

• Yes
• No

* The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement?

• Yes
• No

* How many years of experience do you have with direct management of large fleet purchases or leases?

• None
• Less than 1 year
• 1 to less than 2 years
• 2 to less than 3 years
• 3 or more years

* Describe your experience with direct management of large fleet purchases or leases. If none, put N/A
(Open Ended Question)
* How many years of experience do you have with specification development for multiple classes of vehicles and equipment?

• None
• Less than 1 year
• 1 to less than 2 years
• 2 to less than 3 years
• 3 or more years

* Describe your experience in the development of specifications for multiple classes of vehicles and equipment. If none, put N/A
(Open Ended Question)
* How many years of experience do you have in vehicle management policy & procedure development and implementation?

• None
• Less than 1 year
• 1 to less than 2 years
• 2 to less than 3 years
• 3 or more years

* Describe your vehicle management policy & procedure development and implementation experience. If none, please put N/A
(Open Ended Question)
* How many years of Fleet management experience do you have?

• None
• Less than 5 years
• 5 to less than 10 years
• 10 or more years

* Describe your Fleet management experience. If none, please put N/A
(Open Ended Question)
* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

* My job application is detailed and complete, and I understand that if I am selected as the top candidate for this particular position, my salary will be determined based on the experience submitted on my job application.

• Yes
• No

Optional & Required Documents

Required Documents Optional Documents

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