Senior Records Clerk (FILING DEADLINE: 10/02/24)

• Job Description

  Position Description
  
  Come and join the City of Fresno in achieving our mission of Building a Better Fresno!
  
  Are you detail-oriented and organized? The City of Fresno is looking for a Senior Records Clerk to manage and optimize our records system. You'll handle document classification, indexing, and archiving, while leading the shift to an advanced electronic management system. If you have strong clerical and data management skills and want to make a significant impact, apply today!
  
  Duties may include, but are not limited to, the following:
  - Classify, index, and file a diverse range of records, including ordinances, resolutions, contracts, and plans.
  - Administer and maintain an electronic document management system (EDMS), ensuring data accuracy and accessibility.
  - Implement and oversee the conversion of paper files and microfilm to digital formats, including developing quality control procedures.
  - Manage the storage, retrieval, and disposal of active and inactive records according to established guidelines.
  - Provide research assistance and respond to Public Records Act requests with accuracy and efficiency.
  - Develop and maintain databases, ensuring up-to-date information and effective data management.
  - Participate in audits and make recommendations for improvements to records management processes and budget needs.
  - Offer training and lead direction to staff in records management practices and procedures.
  - Performs other related duties as assigned.
  
  Duties and schedules may vary by assignment and/or department, please inquire about specific duties and/or schedules if called upon for an interview.
  
  Full job specification may be viewed at:
  https://www.fresno.gov/wp-content/uploads/2023/05/JS-Senior-Records-Clerk.pdf
  
  View "We Work For You" video to get an inside look at how rewarding it is to work for the City of Fresno: https://youtu.be/RjOUf52KPrk?si=NmkwtgYbTxdKcKOz
  
  The current vacancies exist in the City Clerk's Office. However, this classification also exists in the Public Works and Planning & Development Departments Department. Immediate and future vacancies will be filled from this eligible list for a period of three (3) months from the date the eligible list is created, with the option of extending that period at the City's discretion. If the examination process is suspended for this recruitment, the eligible list may be limited to three (3) months.
  
  Pay,Benefits, & Work Schedule
  
  BENEFITS: UNIT 3 Classification - The Fresno City Employees Association, Inc. (FCEA)
  
  HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents.
  FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses.
  DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings.
  VACATION LEAVE: Accrue 8 - 14.66 hours per month based on years of service.
  SICK LEAVE: Eight (8) hours per month, available after 90 days
  SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum
  HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days.
  SHORT TERM DISABILITY: Provided through California SDI program.
  BILINGUAL PREMIUM: PAY: $100 per month
  HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free.
  RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security.
  DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options.
  
  Additional information regarding the City of Fresno benefits is available at
  https://www.fresno.gov/personnel/human-resources-support/#tab-1
  
  The Requirements
  
  Applicants must meet the minimum qualifications on or before the posted filing deadline in order to qualify for the examination.
  
  Possession of a High School Diploma or equivalent GED completion
  
  AND
  
  Three (3) years of increasingly responsible experience in record and/or document management to include filing, classifying and maintaining records.
  
  Additional Requirements
  
  The work experience section MUST be completed with detailed duties, dates and weekly hours worked for each title held. Please SPECIFY THE RECORD KEEPING DUTIES with which you have experience. Resumes will not be accepted in lieu of a completed employment application and will not be used to evaluate minimum requirements. Applications lacking a completed work experience section may be rejected.
  
  Verification of the ability to word process or type at a net speed of forty (40) words per minute may be required.
  
  Possession of a valid California Driver's License is required at time of appointment and during the entire term of employment in the job class. Candidates considered for hire will be required to provide proof of a valid driver's license and a current copy of their driving record.
  
  The selected eligible candidates certified will be required to successfully pass a Department interview and a Department of Justice fingerprint prior to employment with the City of Fresno.
  
  How To Apply
  
  APPLICANTS MUST COMPLETE AN ON-LINE APPLICATION. PLEASE VISIT www.fresno.gov/jobs. TO APPLY. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application.
  
  ALL CORRESPONDENCE regarding this recruitment and exam process will be sent via e-mail. All applicants will acknowledge such understanding when they complete their on-line application. Verify we have your correct e-mail address before you submit your application. It is an applicant's responsibility to check their email frequently to ensure they receive all pertinent communication from the Personnel Services Department on a timely basis. Applicants will receive an automatically generated confirmation e-mail upon a successful application submittal. The e-mail is the only proof of submittal.
  
  It is an applicant's responsibility to check their email account and to ensure it is set up to accept emails from the City of Fresno. Dependent upon your settings, notices from the City of Fresno may be directed to the "junk mail" or "spam" folders. It is the applicant's responsibility to check these folders as well.
  
  Applications must be submitted by midnight on the filing deadline or they will not be accepted for any reason. FOR THIS RECRUITMENT, IT IS RECOMMENDED THAT PERMANENT FRESNO CITY EMPLOYEES APPLY THROUGH PEOPLESOFT SELF SERVICE.
  
  Selection Process
  
  The examination process may consist of the following:
  
  WRITTEN EXAMINATION - 100%: A job-related written examination may be conducted online and may assess a candidate in the following areas: document management systems, office practices, record keeping, database management, communication skills, time management, policy adherence, interpersonal relations and/or other job-related items.
  
  Candidates must achieve a passing score to qualify for the eligible list.
  
  The written examination has been tentatively scheduled for the week of October 28th, 2024.
  
  Veteran Preference Regulations
  
  Qualified veterans who pass the examination may obtain five (5) additional points.
  Candidates applying for veteran's preference are required to submit a copy of their DD214 with their application during the specified filing period. Evidence must be presented to indicate that the candidate was discharged honorably from the military service. Veterans, including City employees, must resubmit proof of honorable service for every examination for which veteran's preference credit is requested.
  
  Additional Information
  
  HOW TO ATTACH DOCUMENTS TO OUR ONLINE APPLICATION:
  1. Your document must first be scanned and saved to a computer or thumb drive (save as the "document name.")
  2. Then go to www.fresno.gov/jobs > City of Fresno Jobs > Apply On-Line.
  3. Enter the same Login Information (Username & Password) that is going to be used for the job you are applying to.
  4. Under the section "My Career Tools" (located towards the top of the page), Select "Cover Letters & Attachments", and then "Add Attachments" towards the bottom.
  5. For Attachment Type, choose the most appropriate option (i.e. "DIPLOMA/TRANSCRIPTS or DD214.")
  *If you do not see an appropriate choice, you may use "Reference Attachments." Under Attachment Purpose, you can TYPE a description.
  6. Then Select "Add Attachment" and hit the "Browse" button to locate your attachment.
  7. Once you have selected your attachment, select "Open", hit "Upload" and then "Save & Return."
  8. After you confirm your attachment has been uploaded, then proceed to fill out your online application.
  
  Equal Opportunity Employer
  
  The City of Fresno is an Equal Opportunity Employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Service Department at (559) 621-6950 in advance of the examination.
  
  Closing Date/Time: 10/02/2024

• ABOUT THE COMPANY

  • 

  • City of Fresno

  The City of Fresno is the largest city in the San Joaquin Valley and the fifth largest city in California, with a population of more than 545,000 residents. Fresno is the financial core of the San Joaquin Valley, and its economy relies on its large-scale agricultural production. Revitalization of Downtown Fresno's core and the construction of High Speed Rail are two of many exciting projects that continue to successfully support Fresno's growing economy.

   Click HERE for a video about the great City of Fresno.

  Located in the geographical center of California, Fresno offers many sights. From fertile agricultural fields, an abundance of lakes, and the snowy Sierra Nevada mountain range, the scenic variety in Fresno is large. Fresno also features a diverse selection of dining, shopping, farmers markets, vibrant arts and culture, wineries, as well as a variety of attractions. With 300 days of sunshine a year, the climate in Fresno is the source of its agricultural productivity, and allows year-round recreational activities including sailing, snow and water skiing, fishing, backpacking, and golfing.

   

  Los Angeles is approximately four hours south and the San Francisco Bay Area is approximately three hours north. Fresno is located in proximity to three sites of natural beauty: Yosemite National Park, Kings Canyon National Park, and Sequoia National Park. Residents and visitors alike enjoy these scenes and others, including the Sierra Nevada Mountains and the Pacific Ocean.

  Another advantage to living in Fresno is the exceptional housing that is available at lower price levels than California's other large metropolitan areas. There are four large school districts in the Fresno area: Fresno Unified, Central Unified, Sanger Unified and Clovis Unified. Fresno is the home of California State University, Fresno, as well as a number of other colleges and universities.

  The people of Fresno enjoy a wide variety of social, cultural, athletic, educational and recreational activities in an affordable and clean living environment.

  City Government

  Fresno is a full-service charter city operating under a strong mayor form of government. There are seven Council Members. The Council appoints the City Attorney and the City Clerk. The Mayor is elected at- large and does not serve on the Council, but has veto power over certain actions taken by the City Council. The City Manager, who is appointed by the Mayor, is responsible for appointing all other department heads in the City

   

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