Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County. DescriptionPerforms complex and advanced-level work enabling open communication between Metro management and other governmental entities, and overseeing the implementation of computer systems for the monitoring of major capital projects to help ensure successful delivery of major capital projects.
Examples of Duties- Plans and organizes program management functions and tasks related to the activities or operations of delivering major capital projects
- Serves as staff expert for system applications required to support the day-to-day activities of the department
- Develops and implements projects that are defined by agency goals and objectives, policies, procedures, work requirements, and performance measures
- Recommends, develops, and administers department budget, including gathering information, monitoring expenditures, and processing invoices
- Compiles, prepares, and updates Project Management Plans (PMPs) for capital projects
- Collects and analyzes data to produce comprehensive status reports, studies, charts, and graphs
- Prepares, enters, and tracks system requisitions
- Provides user support services, including problem resolution and training
- Recommends, maintains, and tracks performance measurement standards
- Establishes report standards, and monitors and audits reports for conformance
- Produces reports to management and the Board of Directors, including Board reports, project status, program management plans, requisition tracking, staffing, etc.
- Coordinates and provides information for Federal Transportation Administration quarterly meetings
- Provides general office duties, including typing, scheduling meetings, ordering supplies, answering telephones, making travel arrangements, managing timesheets, and making labor adjustments
- Oversees, trains, and mentors assigned staff
- Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
May be required to perform other related job duties
Minimum QualificationsA combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Education- Bachelor's Degree in Business or a related field
Experience- Three years of relevant experience performing work in project control, engineering, and/or construction management for major capital projects
Certifications/Licenses/Special Requirements- A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
Preferred QualificationsPreferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are
not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.
- Experience utilizing Microsoft Office applications, specifically MS Excel
- Experience processing invoices and requisitions
- Experience scheduling, preparing documents, creating PowerPoints, and notes for meetings
- Experience working independently on task order-based contracts and tracking contract work orders
Essential KnowledgeKnowledge of(defined as a learned body of information that is required for and applied in the performance of job tasks)
- Principles and procedures for managing large construction projects
- Cost and schedule techniques
- Applicable federal, state, and local laws, rules, and regulations
- Metro's applicable policies and procedures
- Financing, budgeting, and contract management principles
- Record management policies
- Use of computerized integrated cost and scheduling control systems
Skill in(defined as the proficient manual, verbal, or mental utilization of data, people, or things)
- Performing complex work in support of construction projects
- Analyzing situations, identifying problems, and recommending solutions
- Exercising sound judgment and creativity in making conclusions
- Communicating effectively orally and in writing
- Interacting professionally with various levels of Metro employees and outside representatives
- Maintaining open communication between staff, other public agencies, government offices, and external clients
Ability to(defined as a present competence to perform an observable behavior or produce an observable result)
- Compile and analyze complex data
- Multi-task
- Work with strong ethics and patience in stressful situations
- Participate in coordinating department events
- Establish and implement policies and procedures
- Understand, interpret, and apply laws, rules, regulations, policies, and procedures
- Handle confidential materials
- Prepare and compose comprehensive reports and correspondence
- Travel to offsite locations
- Read, write, speak, and understand English
Special ConditionsThe physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions- Typical office situation
- Close exposure to computer monitors and video screen
Physical Effort Required- Sitting at a desk or table
- Operate a telephone or other telecommunications device and communicate through the medium
- Type and use a keyboard and mouse to perform necessary computer-based functions
- Communicating through speech in the English language required
Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program . Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.
Selection Procedure Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.
Application Procedure To apply, visit Metro's website at www.metro.net and complete an online Employment Application.
Computers are available to complete online Employment Applications at the following Metro location:
METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012
Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.
All completed online Employment Applications must be received by 5:00 p.m. on the closing date.
*Open to the public and all Metro employees
This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
Closing Date/Time: 9/25/2024 5:00 PM Pacific
