Basic Function and Representative Duties

BASIC FUNCTION:

Under the direction of an assigned supervisor, perform a variety of duties in support of student admission, registration, and related activities; serve as an informational resource to students, parents and the public concerning enrollment and related policies, procedures, and objectives; participate in the administration of the Choice program.

REPRESENTATIVE DUTIES:

ESSENTIAL DUTIES:
• Perform a variety of duties in support of student admission, registration, and related activities; perform intake procedures, assist in the enrollment process and refer students to appropriate personnel or community service organization as needed

• Participate in the administration of the Choice student assignment program; operate the student assignment software program to assign students to schools; troubleshoot and evaluate Choice's assignment output; compile evaluations of Choice assignments for approval or review; compile lists of Choice assignments for schools; input data from other computerized systems; troubleshoot and evaluate data imports

• Implement student assignment systems and procedures such as preparing data, assuring the accuracy of computerized central software program and creating school waiting lists

• Serve as an informational resource to students, parents and the public concerning enrollment and related policies, procedures, objectives and activities; respond to inquiries and provide information regarding inter-district transfers, voluntary desegregation and integration policies, and foreign student exchange questions; assist parents with locating appropriate school district services

• Assist schools and District offices in working with the student information system; assure accuracy of input and output data; collect enrollment data and compile data for District offices and schools; utilize the student information system to transfer records between schools as needed

• Verify residency of incoming students to assure students residing in boundaries are provided priority enrollment status; update assigned database

• Assist the supervisor in planning and coordinating student enrollment and student assignment processes; communicate with the supervisor regarding District, parent and community issues as needed

• Review inter-District permits; assure continuing students are maintaining good grades, attendance and behavior; update related database; maintain spreadsheet of incoming/outgoing permits

• Perform a variety of clerical duties related to assigned activities; prepare timely correspondence via electronic and regular mail; compile, file and duplicate materials and technical data reports as needed; process a variety of forms and applications; assemble mass mailings as directed

• Maintain information regarding home visits; communicate with home visitors regarding the status of home visits; forward information to appropriate staff

• Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software

OTHER DUTIES:
Perform related duties as assigned

Knowledge and Abilities

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:
District policies and procedures regarding enrollment
Capabilities, settings, reports and options of the student information and Choice software programs
Goals and procedures outlined in the District's student assignment policy
Applicable laws, codes, regulations, policies and procedures
Interpersonal skills using tact, patience and courtesy
Correct English usage, grammar, spelling, punctuation and vocabulary
Operation of standard office equipment including a computer and assigned software
Record-keeping techniques
Modern office practices, procedures and equipment
Telephone techniques and etiquette
Basic public relations techniques
Mathematic computations

ABILITY TO:
Perform a variety of duties in support of student admission, registration, and related activities
Serve as an informational resource to students, parents and the public concerning enrollment and related policies, procedures, and objectives
Participate in the administration of the Choice program
Compile and evaluate results of student assignment software
Explain technical requirements of the student information software to staff
Communicate effectively both orally and in writing
Establish and maintain cooperative and effective working relationships with others
Interpret, apply and explain rules, regulations, policies and procedures
Compose correspondence and written materials independently
Operate standard office equipment including a computer and assigned software
Maintain a variety of lists and records
Keyboard and input data efficiently
Understand oral and written instructions
Complete work with many interruptions
Add, subtract, multiply and divide quickly and accurately

Education, Experience and Other Requirements

EDUCATION AND EXPERIENCE:

Any combination equivalent to: graduation from high school supplemented by college-level course work in a related field and three years experience in admissions or registration activities, maintaining automated student records, or related experience

LICENSES AND OTHER REQUIREMENTS:

Some incumbents in this classification may be required to speak, read and write in a designated second language.

Working Conditions and Additional Information

WORKING CONDITIONS:

ENVIRONMENT:
Office environment
Constant interruptions

PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard
Seeing to read a variety of materials
Hearing and speaking to exchange information in person and on the telephone
Sitting or standing for extended periods of time
Bending at the waist, kneeling or crouching
Reaching overhead, above the shoulders and horizontally

EXAMINATION INFORMATION:
The first step in the examination process is the application screening and whether or not the candidate meets the minimum qualifications listed.
The testing process may consist of a written exam; an oral exam; a performance exam; a structured interview (SI); a qualification appraisal interview (QAI); an evaluation of training & experience/education (T&E) and/or any combination thereof.
ONLY the No Child Left Behind (NCLB) test requires and is mandated to have a passing score of 70 on each of the three parts of the test.
All other tests will have a passing score set between 50 and 99 depending of a variety of factors affecting that specific recruitment.
All candidates must pass the first examination process to be invited to the next step/test in the process.
As the testing process consists of a minimum of two examination processes; the weight of each those processes may be determined at any step in the processes.
Qualified candidates will be notified of the date, time, and place of the examination(s)/test(s).
Candidates will be notified of the minimum pass points/test score for each examination and/or test in the examination process.

OTHER: Proof of identification for completion of Form I-9, Employment Eligibility Verification, must be submitted at the time of processing for employment.

SALARIES: All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown in the posting and increases are granted at intervals based on anniversary date.

Notification of Non-Discrimination Policy
The Berkeley Unified School District is committed to fostering a positive working environment for its employees. Accordingly, BUSD practices shall be free from discrimination, harassment, intimidation and bullying of any employee based on an employee's actual race, color, ancestry, national origin, ethnic group identification, age, religion, marital status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.

The Board also prohibits retaliation against any district employee or job applicant who complains, testi?es or in any way participates in the district's complaint procedures instituted pursuant to this policy.

The following employee has been designated to handle questions and complaints of alleged discrimination regarding Board Policy 4030:

Compliance Officer and Title IX Coordinator
2020 Bonar Street, Room 116
Berkeley, CA 94702
Phone: 510-486-9338
Email: nondiscrimination@berkeley.net

SALARIES: All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown and increases are granted at intervals based on satisfactory service.

BENEFITS (FOR PERMANENT EMPLOYEES): Health plans provide for full coverage for employees and family in the area of medical and dental insurance to a negotiated maximum. All employees who work an average regular assignment of less than 5-1/2 hours a day (.72 FTE or less) shall be entitled to health insurance coverage and dental insurance coverage on a pro-rated basis. This position is covered by Social Security and may be eligible for California Public Employees Retirement System (CalPERS), with joint employee and employer paid contributions. Current members of CalPERS working in other California state, county, city, and school districts can transfer retirement service credit to the District. All employees are enrolled in an Employee Assistant Program (EAP). The District also offers various optional benefits including life insurance, short term disability, Vision Service Plan (VSP), and a medical and dependent care flexible spending option.

VACATION: Regular, non-management, District employees shall accrue vacation as follows:

1-3 Years: Ten (10) working days per year until he/she has completed four (4) years of service.

4-9 Years: Fifteen (15) working days per year until he/she has completed ten (10) years of service.

10-14 Years: Twenty (20) working days per year until he/she has completed fifteen (15) years of service.

15+ Years: Twenty-five (25) working days per year.

Regular twelve (12) month employees shall accrue two (2) additional days of vacation per year at each step indicated above.

HOLIDAYS: Annual employees receive seventeen (17) paid holidays per year:

Independence Day

Labor Day

Veterans' Day

Thanksgiving Holiday (3 Days)

Winter Board Holiday (3 Days)

New Year's Holiday (2 Days)

Martin Luther King's Birthday

Lincoln's Birthday

Washington's Birthday

Spring Board Holiday

Malcolm X's Birthday

Memorial Day

School Year employees may receive sixteen (16) paid holidays, including all of the above except Independence Day (4th of July).

PROFESSIONAL DEVELOPMENT: Classified employees may also participate in professional development activities to enhance their careers.

HEALTH AND CHARACTER INVESTIGATIONS:

Candidates selected for appointment may be required to pass a medical examination given by a Commission-designated physician to determine physical fitness for District employment. The Commission may disqualify any eligible candidates on the basis of the examining physician's report. The District also conducts a fingerprinting background check for all potential candidates for hire. All convictions must be declared and explained on the application; failure to do so will automatically disqualify the application. Tuberculosis tests must be completed and a negative result must be supplied prior to beginning work.

Closing Date/Time: 9/30/2024 11:59 PM Pacific

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Berkeley, California United States View Map