Job Description
Working Title: Administrative Support Coordinator II
Classification Title: ASC II
Posting Details
Priority Application Deadline: Monday, September 23rd @ 11:55pm PST (p osting will remain open until filled)
Hiring Preference
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
Position Summary
The Administrative Support Coordinator (ASC) II is responsible for providing administrative support for the Department of Environmental Studies and for managing the majority of the day-to-day operations of the department office, including training and providing lead work direction to student assistants. The ASC II provides a full range of administrative support to the Department Chair, full-time and part-time faculty and provides assistance, information and guidance to students.
The ASC II is responsible for: developing, maintaining, monitoring, and analyzing various departmental fiscal records; managing departmental purchases; preparing, inputting, and updating the semester schedule of classes; organizing and coordinating procedures for various departmental committees including part-time and full-time faculty hiring committees; manual enrollment of students as needed; maintaining confidential personnel files; and serving as a liaison and resource person for the department.
The incumbent develops procedures and timelines for the department and recommends them to the department chair, faculty and department committees regarding various issues such as budget, part-time faculty hiring, development of department class schedule, etc., and assists in carrying out the decisions made on those issues. The position uses judgment and discretion to independently interpret and apply detailed knowledge of university, college, and department policies and procedures, as well as knowledge of organizations governing students, faculty, and staff.
FLSA: Non-Exempt (Eligible for overtime compensation)
Anticipated Hiring Range: $4058 per month - $4261 per month
CSU Classification Salary Range: $4058 per month - $6653 per month
Best-in-class Benefits: Click here to learn more
CSU Total Compensation: Click here to learn more
Salary Grade/Range: 2
Recruitment Type: Regular (Probationary)
Time Base: Full-Time
Work Hours: 8 - 5 M-F
Department Information
The Environmental Studies program provides an interdisciplinary understanding of such increasingly serious issues as environmental pollution, wildlife and habitat preservation and conservation, sustainable land use, threats to biodiversity, resource depletion, energy conservation, and global climate change as they are influenced by the interactions of humans and the natural environment.
https://www.csus.edu/college/social-sciences-interdisciplinary-studies/environmental-studies/
Minimum Qualifications
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Required Qualifications
Experience coordinating and/or performing day-to-day clerical and administrative support functions in a complex administrative environment. Experience setting priorities, meeting deadlines, and evaluating and making recommendations pertaining to operational and procedural matters. Ability to interpret and apply policies and procedures independently and use judgment and discretion to act and make decisions and recommendations when precedents do not exist. Excellent written and verbal communication skills with the ability to convey information clearly and accurately (e.g., reports) and with mastery of English grammar, punctuation, and spelling. Ability to develop, research, analyze, evaluate, and recommend innovative solutions to a broad range of operation and procedural office and administrative problems. Expertise with office software packages (e.g., Microsoft Office, Adobe, OnBase) and equipment and the Internet. Strong organizational and multi-tasking skills and ability to initiate, coordinate, execute, and evaluate large-scale, complex projects that may involve coordination with the College and/or other departments. Ability to work creatively and independently under general direction related to departmental goals. Skilled in interaction with others at all levels within and outside the university, including in sensitive interpersonal situations. Ability to work with frequent interruptions. Ability to prepare correspondence, create spreadsheets for budget monitoring, and access databases. Ability to provide lead work direction, training, and guidance to student assistants. Provide input to performance evaluations, when needed. Assumes accountability for student assistants workflow and work completion. Ability to perform business math, track and analyze financial and budgetary data and make accurate projections requiring some inference. Experience maintaining sensitive and confidential information and demonstrated ability to use discretion regarding confidential matters. Demonstrated ability to work with people from diverse backgrounds. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.
Conditions of Employment - Ability to successfully pass a background check
Preferred Qualifications
17. Experience with managing CSU specific funds (MDS01, MS045, Lottery Funds, CCE Funds, UFSS Funds and their specific guidelines.
18. Experience with CSU specific purchasing processes (Pro Card, Hospitality, PO)
19. Experience with preparation of CSU specific part-time lecture appointment letters, Faculty Release Time, and student hiring.
20. Experience with CSU specific Class schedule building (CMS and ASTRA)
21. Experience with CSU specific Student Enrollment (CMS) software
22. Experience with other CSU specific applications: Adobe Sign, One Base, Concur Travel.
23. Experience with providing administrative support to a Master’s program.
Documents Needed to Apply
Resume and cover letter.
Failure to upload required documentation may result in disqualification.
About Sacramento State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:
“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety .
As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html .
The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html .
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/cler y . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu .
Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.
COVID19 Vaccination Policy
Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.
Out of State Employment
Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Eligibility Verification
Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.
Advertised: Sep 09 2024 Pacific Daylight Time
Applications close:
Closing Date/Time:
