We respect and embrace the experiences, knowledge and contributions of our team members. We strive for a culture of belonging and balance by upholding our values : Stewardship, Integrity, Collaboration, Respect and Innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment and we are committed to serving its’ citizens. We believe our mission and vision serves a greater purpose and will be felt for generations to come.
This position will be in the Division of Administrative Support at the Lewis & Clark State Office Building, 1101 Riverside Drive, Jefferson City, Missouri.
- Provide administrative support to division team members as necessary, including scheduling meetings, making travel arrangements, finalizing correspondence, ensuring timely approval of grants and other signature authority duties as delegated by the department director.
- Coordinate the department policy review process ensuring appropriate reviews have been conducted, the final document is posted on the intranet and sent to all department team members.
- Coordinate, review, and edit department-wide outside agency report requests and submit to appropriate entities.
- Compose, proofread, and prepare memorandums. May research and prepare information.
- Submit Active Directory requests for new division team members.
- Create and update division forms, ensuring final versions are posted on the intranet.
- Initiate and coordinate the onboarding and offboarding of department operations team members and unclassified positions, including requests to fill, scheduling interviews, requests to hire and offboarding activities.
- Supervise, mentor, and coach one team member.
- Coordinate, track and review team members’ professional dues and memberships, including their annual training plans.
- Manage supplies for the office - making sure adequate supplies are available and ordering additional items as requested.
- Manage multipurpose purchasing card in accordance with state guidelines and policies.
- Serve as back up to the administrative support professional to prepare and submit department operations invoices for payment through PayPoint.
- Other duties as assigned.
To be successful in this position, a candidate will need the following skills:
- Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, consider the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
- Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
- Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
- Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work. Proficiency with the Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
- Ability to operate in a discreet environment and maintain a certain level of confidentiality.
Equivalent to those typically gained by:
- Four or more years of office or related clerical experience including one year at an advanced level position.
- Possession of a high school diploma or GED certificate.
(Additional education or experience may substitute for the required education or experience)
Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. Benefits & Work-life BalanceOur benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision and prescription insurance. Learn more here .
How we invest in you: - Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance.
- Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees.
