California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Systemwide Associate Director, Financial Aid Programs . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $8,462 per month, commensurate with qualifications and experience. The salary range for this classification is $4,812 to $15,449 per month. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking a Systemwide Associate Director, Financial Aid Programs to manage the collection, compilation, analyses, maintenance, and reporting of systemwide current and historical financial aid data internally and at the state and national level. The incumbent will provide leadership for the financial aid unit and be the primary liaison with the Chancellor’s Office (CO) Common Management Systems (CMS) team. This position will work with campuses and the CO CMS team on implementing all needed PeopleSoft functionality as well as any additional software systems. This position will assist in identifying and proposing systemwide policies. The incumbent manages the development, queries, and procedures for financial aid. The incumbent oversees projects; including but not limited to reports, forecasts, IPEDS, and ad hoc projects. The incumbent also oversees changes to the financial aid web pages and publications. The incumbent represents the CSU on various intersegmental committees and task forces at the statewide and federal level. The incumbent is expected to provide project management, regulatory, statutory, and audit guidance; as well as conduct presentations to campus aid directors, business offices, CSU (CMS), and educational partners. The incumbent oversees contracts of systemwide loan servicing for Federal Perkins loan, California dream loan, federal nursing loans, and systemwide institutional loans and collection agency contracts and audits of invoices provided to the CSU Chancellor’s Office and serves as the primary Chancellor’s Office liaison with campus business offices, student financial services, and collection personnel on issues and policies related to these critical services. The incumbent interfaces with the public and students on financial aid related matters. Responsibilities Under the general direction of the Systemwide Director, Financial Aid Programs , the Systemwide Associate Director, Financial Aid Programs will perform duties as outlined below: Systemwide Student Financial Aid Data & Reporting -Manages and creates the CSU financial aid database annually and information reporting processes. -Initiate requests for information and review reports to ensure completeness, accuracy, and integrity of the data, follow-up with campuses as necessary. -Coordinate needed revisions to financials aid database reporting system with CMS staff and campus aid personnel in light of changing federal and state initiatives. -Manages the design of analytic programs to compile data and reports from the financial aid and enrollment databases. -Prepare summary reports to management, and present and interpret findings. -Perform analyses, verification, documentation, and information dissemination associated with national reporting requirements. -Work independently and directly with research and technical staff to accomplish required reporting. -Manages the calendar and ensures the financial aid unit meets all reporting deadlines. -Manages development of projects based on analytic reports and briefing materials for use annually and ad hoc as necessary. These responsibilities require consultation with CSU constituents regarding essential data necessary for use in policy analyses and involve critical quality control responsibilities to ensure the accuracy and integrity of the data. -Produces and manages financial aid reporting for all 23 campuses on IPEDS and other national voluntary systems of accountability. -Manages development of data analytics for public information requests. -Manages the development, evaluation, and reporting on the administration of student financial aid programs. PeopleSoft Campus Solutions Financial Aid Module Lead -Serves as the CSU FA module lead and the primary contact to the CO CMS team on implementing all needed PeopleSoft functionality as well as any additional software systems. -Manages the implementation of all new systemwide mods and software. -Research, analyze, and document business requirements. -Coordinate the needs among aid offices and facilitate discussions and information flow. -Make system recommendations and participate in setting system priorities, documenting business requirements, and project planning. -Participate in formulating and defining system scope and objectives. -Participate in designing systems and business process solutions to meet business requirements. -Create high-level functional design documents. -Serve as lead on all CSAC programs and PS implementation issues. -Lead and participate in RFP committees to procure 3 rd party systems, if needed. Financial Aid Committees and Workgroups -Serve on CSU systemwide, statewide, and intersegmental committees and work groups to provide financial aid expertise and to promote the mission of the CSU. -Participate in statewide intersegmental committees/taskforces initiating new financial aid programs/initiatives. Participates in implementation and best practice workgroups. -Regularly briefs CO leadership on new and changing processes and policies that will directly impact the CSU including any potential risks or challenges. -Leads work directly with system legal, contracts, technical, research, accounting, and other department, as needed, to successfully launch programs and manage changes in policy, procedures, operations, and other systemwide campus initiatives. Policy and Guidance Support -Provides campuses with guidance on policy, procedures, best practices, regulatory application, legislative analysis, internal controls, and audit compliance. -Creates systemwide guides and analysis on audit internal controls, campus initiatives on all institutional, state, and federal aid programs. -Review changes to federal law and California Education Code for impact to systemwide CSU business practices, policy, operations, and financial aid initiatives. -Provides support to campuses on all financial aid matters. -Provide direction and guidance to campus business offices on the application of financial aid to student accounts, Perkins loan management, and loan servicing. -Identify and initiate data and policy analyses activities required to address proposed legislative and regulatory initiatives (at federal, state, intersegmental, and systemwide levels), budget proposals, and other decision-making needs relative to student financial aid programs as well as systemwide policies, -Monitors all changes to federal, state, and CSU policies and regulations. Develops policies/procedures with the Systemwide Director to ensure system compliance. -Provide guidance and support the writing of systemwide policy. As required, act on behalf of the systemwide director of financial aid programs in pursuing the goals of the unit and discharging the timely completion of required activities. -Establish and maintain effective collaboration with other Chancellor’s Office areas (e.g. institutional research, Student Financial Services, study abroad, residency, special programs, veterans affairs, legal counsel) to support policy adherence. 3 rd Party Servicers -Provide oversight for all financial aid third party contracts, student loan billing services, collection services for existing, changing, and new financial aid programs. -Maintain effective collaboration with campus officials regarding these activities and with multiple nationwide service providers. -Provide continuing assessments of service levels and, in cooperation with contracts and procurements, for the preparation and execution of Request for Proposal (RFP) processes for these services. -Provide management and oversight for systemwide contracts for student loan billing and collection agency contracts including the development and evaluation of Requests for Proposal, evaluation of ongoing services and required enhancements or levels of service, and the authorization of payment of monthly invoices for student loan billing service contract. -Serve as Chancellor’s Office liaison to campuses for all matters related to systemwide student loan billing and collection agency contracts and work with national servicers and campuses to resolve outstanding issues. Moderate and mediate problems between campuses and servicers. Other Duties as Assigned -Perform other duties as assigned in support of the department of Strategic Enrollment Management’s (SEM) mission and goals. -Participates in and leads projects and initiatives in EMS and the division Academic and Student Affairs, as necessary. -Serves as liaison with student financial services. Provides project support, serves as primary contact for auditors. -Provides direction, review, and correction on web updates, publications, and projects. Create written material and manage internal and systemwide web content, procedures, operational guides, and summaries that relate to existing and new student financial aid programs; including allied publications, catalog materials, and other authorized sites. -Coordinates appropriate distribution and retention of all CO communications regarding administration of student financial aid programs and provide advice and support, including interpretation of federal and state statutes and regulations, to campus personnel. -Participates in the review of campus financial aid web sites to ensure federal and state regulatory compliance. -Provides financial aid related presentations and training to a variety of internal and external audiences. Qualifications This position requires: -This position requires an earned baccalaureate degree from an accredited four-year university, or an equivalent combination of education and experience. -A minimum five years of responsible experience related to the administration of student financial aid programs. -Experience with CSU financial aid programs and PeopleSoft. -Must possess and demonstrate an acute level of attention to detail, strong math and analytic skills. -Strong professional/effective verbal and written communication skills, organizational skills. -Ability to work independently on a multitude of tasks, often with competing priorities. -Strong interpersonal, managerial and communication skills required to facilitate project management. -Ability to engage in conversation to assist with requirements gathering and analysis and business process design. -Strong leadership and interpersonal skills; experience collaborating with diverse audiences. -Ability to apply knowledge of systems and technologies toward practical business operations; subject matter expertise or technical knowledge of student information systems and other business systems. -Superior abilities using Microsoft Office applications and presentation software. Preferred Qualifications -Preference will be given for experience or related training in data management, descriptive statistics, and summary report preparation. -A master’s degree is preferred. -Preferred experience with project management, business process review, or change management methodologies. -Preferred experience developing and documenting functional design specifications. -Preferred experience working with 3 rd party vendors to facilitate ongoing operations, maintenance and enhancements, preferred. -Experience with vendor procurement, request for proposal (RFP) processes and vendor management, preferred. Application Period Priority consideration will be given to candidates who apply by July 16, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Jul 18 2024 Pacific Daylight Time Applications close: Jul 19 2024 Pacific Daylight Time Closing Date/Time:
Jun 21, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Systemwide Associate Director, Financial Aid Programs . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $8,462 per month, commensurate with qualifications and experience. The salary range for this classification is $4,812 to $15,449 per month. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking a Systemwide Associate Director, Financial Aid Programs to manage the collection, compilation, analyses, maintenance, and reporting of systemwide current and historical financial aid data internally and at the state and national level. The incumbent will provide leadership for the financial aid unit and be the primary liaison with the Chancellor’s Office (CO) Common Management Systems (CMS) team. This position will work with campuses and the CO CMS team on implementing all needed PeopleSoft functionality as well as any additional software systems. This position will assist in identifying and proposing systemwide policies. The incumbent manages the development, queries, and procedures for financial aid. The incumbent oversees projects; including but not limited to reports, forecasts, IPEDS, and ad hoc projects. The incumbent also oversees changes to the financial aid web pages and publications. The incumbent represents the CSU on various intersegmental committees and task forces at the statewide and federal level. The incumbent is expected to provide project management, regulatory, statutory, and audit guidance; as well as conduct presentations to campus aid directors, business offices, CSU (CMS), and educational partners. The incumbent oversees contracts of systemwide loan servicing for Federal Perkins loan, California dream loan, federal nursing loans, and systemwide institutional loans and collection agency contracts and audits of invoices provided to the CSU Chancellor’s Office and serves as the primary Chancellor’s Office liaison with campus business offices, student financial services, and collection personnel on issues and policies related to these critical services. The incumbent interfaces with the public and students on financial aid related matters. Responsibilities Under the general direction of the Systemwide Director, Financial Aid Programs , the Systemwide Associate Director, Financial Aid Programs will perform duties as outlined below: Systemwide Student Financial Aid Data & Reporting -Manages and creates the CSU financial aid database annually and information reporting processes. -Initiate requests for information and review reports to ensure completeness, accuracy, and integrity of the data, follow-up with campuses as necessary. -Coordinate needed revisions to financials aid database reporting system with CMS staff and campus aid personnel in light of changing federal and state initiatives. -Manages the design of analytic programs to compile data and reports from the financial aid and enrollment databases. -Prepare summary reports to management, and present and interpret findings. -Perform analyses, verification, documentation, and information dissemination associated with national reporting requirements. -Work independently and directly with research and technical staff to accomplish required reporting. -Manages the calendar and ensures the financial aid unit meets all reporting deadlines. -Manages development of projects based on analytic reports and briefing materials for use annually and ad hoc as necessary. These responsibilities require consultation with CSU constituents regarding essential data necessary for use in policy analyses and involve critical quality control responsibilities to ensure the accuracy and integrity of the data. -Produces and manages financial aid reporting for all 23 campuses on IPEDS and other national voluntary systems of accountability. -Manages development of data analytics for public information requests. -Manages the development, evaluation, and reporting on the administration of student financial aid programs. PeopleSoft Campus Solutions Financial Aid Module Lead -Serves as the CSU FA module lead and the primary contact to the CO CMS team on implementing all needed PeopleSoft functionality as well as any additional software systems. -Manages the implementation of all new systemwide mods and software. -Research, analyze, and document business requirements. -Coordinate the needs among aid offices and facilitate discussions and information flow. -Make system recommendations and participate in setting system priorities, documenting business requirements, and project planning. -Participate in formulating and defining system scope and objectives. -Participate in designing systems and business process solutions to meet business requirements. -Create high-level functional design documents. -Serve as lead on all CSAC programs and PS implementation issues. -Lead and participate in RFP committees to procure 3 rd party systems, if needed. Financial Aid Committees and Workgroups -Serve on CSU systemwide, statewide, and intersegmental committees and work groups to provide financial aid expertise and to promote the mission of the CSU. -Participate in statewide intersegmental committees/taskforces initiating new financial aid programs/initiatives. Participates in implementation and best practice workgroups. -Regularly briefs CO leadership on new and changing processes and policies that will directly impact the CSU including any potential risks or challenges. -Leads work directly with system legal, contracts, technical, research, accounting, and other department, as needed, to successfully launch programs and manage changes in policy, procedures, operations, and other systemwide campus initiatives. Policy and Guidance Support -Provides campuses with guidance on policy, procedures, best practices, regulatory application, legislative analysis, internal controls, and audit compliance. -Creates systemwide guides and analysis on audit internal controls, campus initiatives on all institutional, state, and federal aid programs. -Review changes to federal law and California Education Code for impact to systemwide CSU business practices, policy, operations, and financial aid initiatives. -Provides support to campuses on all financial aid matters. -Provide direction and guidance to campus business offices on the application of financial aid to student accounts, Perkins loan management, and loan servicing. -Identify and initiate data and policy analyses activities required to address proposed legislative and regulatory initiatives (at federal, state, intersegmental, and systemwide levels), budget proposals, and other decision-making needs relative to student financial aid programs as well as systemwide policies, -Monitors all changes to federal, state, and CSU policies and regulations. Develops policies/procedures with the Systemwide Director to ensure system compliance. -Provide guidance and support the writing of systemwide policy. As required, act on behalf of the systemwide director of financial aid programs in pursuing the goals of the unit and discharging the timely completion of required activities. -Establish and maintain effective collaboration with other Chancellor’s Office areas (e.g. institutional research, Student Financial Services, study abroad, residency, special programs, veterans affairs, legal counsel) to support policy adherence. 3 rd Party Servicers -Provide oversight for all financial aid third party contracts, student loan billing services, collection services for existing, changing, and new financial aid programs. -Maintain effective collaboration with campus officials regarding these activities and with multiple nationwide service providers. -Provide continuing assessments of service levels and, in cooperation with contracts and procurements, for the preparation and execution of Request for Proposal (RFP) processes for these services. -Provide management and oversight for systemwide contracts for student loan billing and collection agency contracts including the development and evaluation of Requests for Proposal, evaluation of ongoing services and required enhancements or levels of service, and the authorization of payment of monthly invoices for student loan billing service contract. -Serve as Chancellor’s Office liaison to campuses for all matters related to systemwide student loan billing and collection agency contracts and work with national servicers and campuses to resolve outstanding issues. Moderate and mediate problems between campuses and servicers. Other Duties as Assigned -Perform other duties as assigned in support of the department of Strategic Enrollment Management’s (SEM) mission and goals. -Participates in and leads projects and initiatives in EMS and the division Academic and Student Affairs, as necessary. -Serves as liaison with student financial services. Provides project support, serves as primary contact for auditors. -Provides direction, review, and correction on web updates, publications, and projects. Create written material and manage internal and systemwide web content, procedures, operational guides, and summaries that relate to existing and new student financial aid programs; including allied publications, catalog materials, and other authorized sites. -Coordinates appropriate distribution and retention of all CO communications regarding administration of student financial aid programs and provide advice and support, including interpretation of federal and state statutes and regulations, to campus personnel. -Participates in the review of campus financial aid web sites to ensure federal and state regulatory compliance. -Provides financial aid related presentations and training to a variety of internal and external audiences. Qualifications This position requires: -This position requires an earned baccalaureate degree from an accredited four-year university, or an equivalent combination of education and experience. -A minimum five years of responsible experience related to the administration of student financial aid programs. -Experience with CSU financial aid programs and PeopleSoft. -Must possess and demonstrate an acute level of attention to detail, strong math and analytic skills. -Strong professional/effective verbal and written communication skills, organizational skills. -Ability to work independently on a multitude of tasks, often with competing priorities. -Strong interpersonal, managerial and communication skills required to facilitate project management. -Ability to engage in conversation to assist with requirements gathering and analysis and business process design. -Strong leadership and interpersonal skills; experience collaborating with diverse audiences. -Ability to apply knowledge of systems and technologies toward practical business operations; subject matter expertise or technical knowledge of student information systems and other business systems. -Superior abilities using Microsoft Office applications and presentation software. Preferred Qualifications -Preference will be given for experience or related training in data management, descriptive statistics, and summary report preparation. -A master’s degree is preferred. -Preferred experience with project management, business process review, or change management methodologies. -Preferred experience developing and documenting functional design specifications. -Preferred experience working with 3 rd party vendors to facilitate ongoing operations, maintenance and enhancements, preferred. -Experience with vendor procurement, request for proposal (RFP) processes and vendor management, preferred. Application Period Priority consideration will be given to candidates who apply by July 16, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Jul 18 2024 Pacific Daylight Time Applications close: Jul 19 2024 Pacific Daylight Time Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Provides specialized administrative and analytical service to support the leadership and management of the Accounts Payable office for all State, Auxiliary, Travel, and Disbursement functions. The role primarily revolves around providing specialized administrative, technical, and analytical work related to processing invoices and direct expenditures within the organizational unit. This includes verifying invoices against purchase orders, auditing expenditure requests, and ensuring compliance with policies and tax calculations. The role extends to providing lead work direction for complex projects and goals, collaborating with strategic planning teams, and identifying opportunities for automation and process improvement. Additionally, it includes serving as a backup for accounts payable training and travel subject matter expertise, ensuring adherence to policies and regulations including those related to sales tax analysis and tax reporting. Duties and responsibilities Invoice and Direct Expenditure Processing Perform administrative, technical, and analytical duties of moderate complexity, focusing on operations and procedures within the organizational unit. Verify invoices against purchase orders for accuracy, applying and referencing relevant policies and calculating taxes. Audit direct expenditure requests, verify documentation, obtain approvals, monitor recurring payments, and provide policy guidance. Assist with travel expenses, procurement card charges, and training, using considerable judgment and discretion to interpret and apply a wide range of policies. Prioritize invoices and documents to meet payment terms Enter payment vouchers into the Enterprise Resource Planning Accounts Payable module, including tax and freight details, ensuring accuracy in remittance addresses and updating vendor files as needed. Resolve system errors and assist with complex invoices and special uploads/interfaces Handle void checks, international payments, and special projects, occasionally using ingenuity to meet new needs and programmatic goals. Audit and reconcile Procurement Card statements, ensuring policy compliance and reporting tax accruals. Verify vendor data and calculate tax liabilities for Internal Revenue Service and Franchise Tax Board reporting. Use standard procedures and practices to handle various situations where numerous and diverse demands are involved Handle vendor inquiries, payment status, and problem resolutions. Review statements, notify vendors of payment issues, and prepare related correspondence, using precedents to determine appropriate solutions. Generate payments, audit paid files, reconcile payments, and maintain records. Project Coordination and Ongoing Maintenance Provide lead work direction on complex projects, including but not limited to the Automated Clearing House/Electronic Funds Transfer (Direct Deposit) campaign and procurement card usage initiatives, ensuring successful execution within the organizational unit. Create and maintain the Procure to Pay system, including workflow rules, training, and system enhancements. Improve the Concur Corporate Card Reconciliation tool and train campus cardholders. Update the Accounts Payable website to ensure compliance with policies and regulations. Conduct monthly queries to ensure accurate voucher and journal postings. Create custom queries for issue investigation and analysis. Analyze and report system errors, acting as a technical advisor. Test patches and updates for the Accounts Payable module. Contribute to system enhancements and workflow design. Collaborate with strategic planning teams to enhance workflows. Identify and implement automation opportunities to improve productivity. Project Coordination and Ongoing Maintenance Provide lead work direction on complex projects, including but not limited to the Automated Clearing House/Electronic Funds Transfer (Direct Deposit) campaign and procurement card usage initiatives, ensuring successful execution within the organizational unit. Create and maintain the Procure to Pay system, including workflow rules, training, and system enhancements. Improve the Concur Corporate Card Reconciliation tool and train campus cardholders. Update the Accounts Payable website to ensure compliance with policies and regulations. Conduct monthly queries to ensure accurate voucher and journal postings. Create custom queries for issue investigation and analysis. Analyze and report system errors, acting as a technical advisor. Test patches and updates for the Accounts Payable module. Contribute to system enhancements and workflow design. Collaborate with strategic planning teams to enhance workflows. Identify and implement automation opportunities to improve productivity. Accounts Payable Subject Matter Assistance Provide lead work direction to Accounting technicians and student assistants in processing and auditing payments and other Accounts Payable duties as needed. Create and conduct training sessions for staff/campus customers, including but not limited to creating comprehensive training materials/procedural documents. Assist with clerical operations, such as procuring office supplies and maintaining office equipment. Evaluate, recommend, and document policy changes and updates. Identify process improvements and implement strategic solutions. Correct journal posting errors and handle OnBase archival; use information systems for analysis and reporting. Monitor payments, research rejects, and pull check cashing data. Analyze and process public works invoices, correct voucher entries, and ensure proper cash transfer and claim submission; collaborate with Facilities Planning Design and Construction (FPDC) and the State Controller’s Office. Resolve fund balance issues, respond to inquiries, and maintain claim schedules; anticipate problems and assess impacts. Coordinate wire payments, generate campus wires, and validate payee banking information to prevent fraud; maintain audit compliance. Maintain wire records, issue test wires, and communicate with external entities. Ensure timely statement data extraction from the banking system and monitor paper-based Procurement card transactions for prompt bank payments. Travel Subject Matter Expert Assistance Serve as backup Subject Matter Expert (SME) for University's Travel Services and related CSU/campus travel guidelines, demonstrating thorough knowledge in organizational structures and systems. Conduct monthly testing of expense reporting system updates, using project coordination and research methodologies. Communicate effectively with contacts inside and outside the CSU system to resolve financial system-related travel issues and recommend enhancements to existing controls. Create and deliver effective training materials, ensuring compliance with CSU policies and external program requirements. Respond to inquiries, provide necessary information for audits, and train business users on the expense reporting system interface. Aid travelers in completing business travel requests and process Expense Report Forms for reimbursement, offering guidance on policy compliance. Support the administration of the Travel Program, ensuring policy adherence, excellent customer service, and compliance with CSUSB protocols. Monitor user accounts, assist with corporate card statement processing, and resolve card issues in line with policies and procedures. Adhere to all travel policies and Integrated California State University Administrative Manual (ICSUAM) regulations. Tax Reporting Collaborate closely with the Tax Department to ensure accurate and compliant sales and use tax reporting in accordance with California Department Tax and Fee Administration (CDTFA) guidelines, while staying current with evolving tax regulations. Utilize proficiency for project coordination and analytical skills to monitor and upload use tax assessments to the general ledger for campus procurement card purchases. Process essential tax reports and forms, including 1099 Miscellaneous, 1099 Non-Employee Compensation, and California 592-B Income Reporting, on the Common Financial System, ensuring adherence to Internal Revenue and state tax regulations. Guide campus staff on tax compliance requirements. Manage Internal Revenue Service Notice CP-2100 & CP-2100A requirements to ensure compliance with reporting standards. Other Duties Travel and/or attend training courses as required. Other classification related duties as assigned Minimum Qualifications: Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Two years of related experience. Required Qualifications: In addition to Position Skill Level - Non-Exempt knowledge and skill requirements, work assignments typically require: Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications: Knowledge of generally accepted accounting principles; knowledge of manuals, regulations, laws and procedures that apply to processing all Accounts Payable documents/transactions. General business office skills and knowledge of computer software programs, such: Peoplesoft Financials Imaging software and processes, and integrated ERP systems Knowledge of personal computer and software applications such as Microsoft Excel, Word, and PowerPoint Excellent written and verbal communication skills with experience in authoring desktop procedure documents Prior experience in a fast-paced, high-volume environment. Possess an inherent sense of urgency. Can handle daily unforeseen challenges in a large, complex Accounts Payable (A/P) department. Ability to embrace change, re-prioritize workload on demand and still produce high-quality output. Able to multi-task and work with a variety of people always providing excellent customer service. Strong customer service skills and service-centric oriented. Team player with excellent interpersonal skills, strong work ethic and positive attitude. Ability to train others. Strong organizational and analytical skills; excellent attention to detail and follow through. Ability to troubleshoot by making sound decisions within defined parameters. Ability to accept and give feedback in the spirit of open communication with the goal of enhanced performance. Has a strong understanding of tax reporting and withholding issues, such as 592B, 1099M and 1042S reporting types. Compensation and Benefits: Anticipation Salary Range: $4,817 - 5,192 per month Classification Salary Range: $ $ 4,379.00 - 7,922 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Full-time Non-Exempt Probationary Academic year schedule: Monday-Friday 8am-5pm; Summer hours: Monday- Thursday 7am-5:30pm The application deadline is: August 7, 2024 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Campus Security Authority This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Jul 24 2024 Pacific Daylight Time Applications close: Aug 07 2024 Pacific Daylight Time Closing Date/Time:
Jul 25, 2024
Job Summary: Provides specialized administrative and analytical service to support the leadership and management of the Accounts Payable office for all State, Auxiliary, Travel, and Disbursement functions. The role primarily revolves around providing specialized administrative, technical, and analytical work related to processing invoices and direct expenditures within the organizational unit. This includes verifying invoices against purchase orders, auditing expenditure requests, and ensuring compliance with policies and tax calculations. The role extends to providing lead work direction for complex projects and goals, collaborating with strategic planning teams, and identifying opportunities for automation and process improvement. Additionally, it includes serving as a backup for accounts payable training and travel subject matter expertise, ensuring adherence to policies and regulations including those related to sales tax analysis and tax reporting. Duties and responsibilities Invoice and Direct Expenditure Processing Perform administrative, technical, and analytical duties of moderate complexity, focusing on operations and procedures within the organizational unit. Verify invoices against purchase orders for accuracy, applying and referencing relevant policies and calculating taxes. Audit direct expenditure requests, verify documentation, obtain approvals, monitor recurring payments, and provide policy guidance. Assist with travel expenses, procurement card charges, and training, using considerable judgment and discretion to interpret and apply a wide range of policies. Prioritize invoices and documents to meet payment terms Enter payment vouchers into the Enterprise Resource Planning Accounts Payable module, including tax and freight details, ensuring accuracy in remittance addresses and updating vendor files as needed. Resolve system errors and assist with complex invoices and special uploads/interfaces Handle void checks, international payments, and special projects, occasionally using ingenuity to meet new needs and programmatic goals. Audit and reconcile Procurement Card statements, ensuring policy compliance and reporting tax accruals. Verify vendor data and calculate tax liabilities for Internal Revenue Service and Franchise Tax Board reporting. Use standard procedures and practices to handle various situations where numerous and diverse demands are involved Handle vendor inquiries, payment status, and problem resolutions. Review statements, notify vendors of payment issues, and prepare related correspondence, using precedents to determine appropriate solutions. Generate payments, audit paid files, reconcile payments, and maintain records. Project Coordination and Ongoing Maintenance Provide lead work direction on complex projects, including but not limited to the Automated Clearing House/Electronic Funds Transfer (Direct Deposit) campaign and procurement card usage initiatives, ensuring successful execution within the organizational unit. Create and maintain the Procure to Pay system, including workflow rules, training, and system enhancements. Improve the Concur Corporate Card Reconciliation tool and train campus cardholders. Update the Accounts Payable website to ensure compliance with policies and regulations. Conduct monthly queries to ensure accurate voucher and journal postings. Create custom queries for issue investigation and analysis. Analyze and report system errors, acting as a technical advisor. Test patches and updates for the Accounts Payable module. Contribute to system enhancements and workflow design. Collaborate with strategic planning teams to enhance workflows. Identify and implement automation opportunities to improve productivity. Project Coordination and Ongoing Maintenance Provide lead work direction on complex projects, including but not limited to the Automated Clearing House/Electronic Funds Transfer (Direct Deposit) campaign and procurement card usage initiatives, ensuring successful execution within the organizational unit. Create and maintain the Procure to Pay system, including workflow rules, training, and system enhancements. Improve the Concur Corporate Card Reconciliation tool and train campus cardholders. Update the Accounts Payable website to ensure compliance with policies and regulations. Conduct monthly queries to ensure accurate voucher and journal postings. Create custom queries for issue investigation and analysis. Analyze and report system errors, acting as a technical advisor. Test patches and updates for the Accounts Payable module. Contribute to system enhancements and workflow design. Collaborate with strategic planning teams to enhance workflows. Identify and implement automation opportunities to improve productivity. Accounts Payable Subject Matter Assistance Provide lead work direction to Accounting technicians and student assistants in processing and auditing payments and other Accounts Payable duties as needed. Create and conduct training sessions for staff/campus customers, including but not limited to creating comprehensive training materials/procedural documents. Assist with clerical operations, such as procuring office supplies and maintaining office equipment. Evaluate, recommend, and document policy changes and updates. Identify process improvements and implement strategic solutions. Correct journal posting errors and handle OnBase archival; use information systems for analysis and reporting. Monitor payments, research rejects, and pull check cashing data. Analyze and process public works invoices, correct voucher entries, and ensure proper cash transfer and claim submission; collaborate with Facilities Planning Design and Construction (FPDC) and the State Controller’s Office. Resolve fund balance issues, respond to inquiries, and maintain claim schedules; anticipate problems and assess impacts. Coordinate wire payments, generate campus wires, and validate payee banking information to prevent fraud; maintain audit compliance. Maintain wire records, issue test wires, and communicate with external entities. Ensure timely statement data extraction from the banking system and monitor paper-based Procurement card transactions for prompt bank payments. Travel Subject Matter Expert Assistance Serve as backup Subject Matter Expert (SME) for University's Travel Services and related CSU/campus travel guidelines, demonstrating thorough knowledge in organizational structures and systems. Conduct monthly testing of expense reporting system updates, using project coordination and research methodologies. Communicate effectively with contacts inside and outside the CSU system to resolve financial system-related travel issues and recommend enhancements to existing controls. Create and deliver effective training materials, ensuring compliance with CSU policies and external program requirements. Respond to inquiries, provide necessary information for audits, and train business users on the expense reporting system interface. Aid travelers in completing business travel requests and process Expense Report Forms for reimbursement, offering guidance on policy compliance. Support the administration of the Travel Program, ensuring policy adherence, excellent customer service, and compliance with CSUSB protocols. Monitor user accounts, assist with corporate card statement processing, and resolve card issues in line with policies and procedures. Adhere to all travel policies and Integrated California State University Administrative Manual (ICSUAM) regulations. Tax Reporting Collaborate closely with the Tax Department to ensure accurate and compliant sales and use tax reporting in accordance with California Department Tax and Fee Administration (CDTFA) guidelines, while staying current with evolving tax regulations. Utilize proficiency for project coordination and analytical skills to monitor and upload use tax assessments to the general ledger for campus procurement card purchases. Process essential tax reports and forms, including 1099 Miscellaneous, 1099 Non-Employee Compensation, and California 592-B Income Reporting, on the Common Financial System, ensuring adherence to Internal Revenue and state tax regulations. Guide campus staff on tax compliance requirements. Manage Internal Revenue Service Notice CP-2100 & CP-2100A requirements to ensure compliance with reporting standards. Other Duties Travel and/or attend training courses as required. Other classification related duties as assigned Minimum Qualifications: Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Two years of related experience. Required Qualifications: In addition to Position Skill Level - Non-Exempt knowledge and skill requirements, work assignments typically require: Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications: Knowledge of generally accepted accounting principles; knowledge of manuals, regulations, laws and procedures that apply to processing all Accounts Payable documents/transactions. General business office skills and knowledge of computer software programs, such: Peoplesoft Financials Imaging software and processes, and integrated ERP systems Knowledge of personal computer and software applications such as Microsoft Excel, Word, and PowerPoint Excellent written and verbal communication skills with experience in authoring desktop procedure documents Prior experience in a fast-paced, high-volume environment. Possess an inherent sense of urgency. Can handle daily unforeseen challenges in a large, complex Accounts Payable (A/P) department. Ability to embrace change, re-prioritize workload on demand and still produce high-quality output. Able to multi-task and work with a variety of people always providing excellent customer service. Strong customer service skills and service-centric oriented. Team player with excellent interpersonal skills, strong work ethic and positive attitude. Ability to train others. Strong organizational and analytical skills; excellent attention to detail and follow through. Ability to troubleshoot by making sound decisions within defined parameters. Ability to accept and give feedback in the spirit of open communication with the goal of enhanced performance. Has a strong understanding of tax reporting and withholding issues, such as 592B, 1099M and 1042S reporting types. Compensation and Benefits: Anticipation Salary Range: $4,817 - 5,192 per month Classification Salary Range: $ $ 4,379.00 - 7,922 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Full-time Non-Exempt Probationary Academic year schedule: Monday-Friday 8am-5pm; Summer hours: Monday- Thursday 7am-5:30pm The application deadline is: August 7, 2024 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Campus Security Authority This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Jul 24 2024 Pacific Daylight Time Applications close: Aug 07 2024 Pacific Daylight Time Closing Date/Time:
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment : Full-Time, Probationary Job Classification : Accounting Technician II Anticipated Hiring Amount: $3,872 - $4,307 per month Work Hours : Monday - Friday 8:00am-5:00pm THE DEPARTMENT The Financial Services department provides the following services to the University: general accounting and financial reporting, disbursements, third party billing/accounts receivable, external audit coordination, tax compliance, student aid accounting, cash receipts/cashiering, cash flow and investment management, PeopleSoft Finance, and capital asset accounting and reporting. The Accounts Payable department is an organizational unit within University Accounting Services, responsible for ensuring that disbursements are made in accordance with applicable laws, regulations and policies set forth by the State Controller’s Office, CSU Chancellor’s Office, and other state and federal agencies. The unit also maintains oversight and administration of the campus travel program and Corporate Travel Credit Card Program. The department must comply with appropriate state and federal tax reporting requirements. The Accounts Payable department works closely with General Accounting and Procurement Services. The department also communicates with on campus personnel and outside vendors on a regular basis to ensure payment processing is accurately performed and in alignment with all applicable policies and procedures. The Accounts Payable department plays a key role in the operations, enhancement, and upgrades to the campus PeopleSoft and Concur systems, as well as the forthcoming Procure-to-Pay implementation. DUTIES AND RESPONSIBILITIES Audit purchase order invoices to determine matching rule requiring departmental approval prior to payment. Examine invoices against purchase orders for accuracy of line items, unit prices, payment terms, sales/use tax, income tax withholding, and freight charges. Review available balances on purchase orders in the PeopleSoft financial system to determine availability of encumbrances. Prepare authorized Direct Pay transactions and travel expense claims for payment processing. Review documents for authorized signature and proper funding sources that adhere to University and State standards, regulations, policies and procedures. Analyze Direct Pay transactions and travel expense claims for correct and complete expenditure documentation. Verify and calculate all extensions and totals on invoices; including calculate available discounts and proper sales and use tax for all payments. Evaluate tax liability on all payments to determine if state and/or federal taxes must be reported or withheld. Identify and isolate problems or discrepancies with vouchers, receivers, purchase orders or payable application; including, but not limited to, supporting documentation, funding sources, authorized signatures, and conflicts with policies or procedures. Plan a course of action to remedy the problems or discrepancies found, which may include contacting Procurement Buyers, campus departments, or vendors to recommend alternatives or changes necessary to process payment in a timely manner Determine document compliance with vendor data record information, including sending the request for data to new or pre-existing vendors. Assign vendor codes, create control groups, and enter information into the PeopleSoft financial system for voucher creation and payment processing. Review for payment requests which include deposits and ensure pre-approval is obtained before payment processing. Audit vendor accounts to determine status of vouchers and make corrections necessary for prompt payment. Audit system generated file copies of checks to validate correct remittances and vendor payment information prior to mailing. Coordinate appropriate enclosures and payment information. Opens, reviews, and prioritizes incoming mail on an as needed basis. Attend department meetings and assist with training the campus community regarding Direct Pay, PO and Travel policies and procedures when needed. Analyzes and interprets financial system data; generating queries and reports to validate data integrity and accuracy. Serves as liaison with university vendors regarding payment practices and procedures. Assist with the compilation of year-end expenditure accruals. Assist with campus financial system testing, including the PeopleSoft Accounts Payable module, to ensure all implementations and upgrades function as designed and in alignment with campus practices. Perform other duties and responsibilities as assigned by the Accounts Payable Coordinator, Accounts Payable Manager, Director of University Accounting Services and/or by the Associate Vice President of Financial Services/Controller to meet the operational needs of University Accounting Services and the University; which may entail research, assisting with the modification and documentation of department and university procedures, implementation of various systems to enhance the effectiveness and efficiency of department and university operations, serve as a resource to the campus community regarding accounts payable related inquiries and issues, preparation and submission of journal entries for accounts payable related corrections and additional analysis/identification/preparation of accounts payable related activity. QUALIFICATIONS Equivalent to three years of progressively responsible financial record-keeping experience which has provided the below knowledge and abilities. Any equivalent combination of education and experience which provides the required knowledge and abilities Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices. In addition to the Accounting Technician I abilities, must be able to apply accounting procedures and practices to the analysis of basic accounting problems; analyze and interpret accounting data; apply problem solving techniques in finding solutions to basic accounting problems; understand and apply applicable rules, regulations, policies, and procedures; use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid; work independently; and make sound decisions and recommendations regarding accounting activities. Preferred Qualifications Experience in a higher education environment; university/non-profit setting using PeopleSoft applications is preferred. Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/. Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml. Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster. CSU Classification Salary Range This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $3,872 and maximum $6,428 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices. EEO Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement. Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Aug 27 2024 Pacific Daylight Time Applications close: Sep 10 2024 Pacific Daylight Time Closing Date/Time:
Aug 28, 2024
Type of Appointment : Full-Time, Probationary Job Classification : Accounting Technician II Anticipated Hiring Amount: $3,872 - $4,307 per month Work Hours : Monday - Friday 8:00am-5:00pm THE DEPARTMENT The Financial Services department provides the following services to the University: general accounting and financial reporting, disbursements, third party billing/accounts receivable, external audit coordination, tax compliance, student aid accounting, cash receipts/cashiering, cash flow and investment management, PeopleSoft Finance, and capital asset accounting and reporting. The Accounts Payable department is an organizational unit within University Accounting Services, responsible for ensuring that disbursements are made in accordance with applicable laws, regulations and policies set forth by the State Controller’s Office, CSU Chancellor’s Office, and other state and federal agencies. The unit also maintains oversight and administration of the campus travel program and Corporate Travel Credit Card Program. The department must comply with appropriate state and federal tax reporting requirements. The Accounts Payable department works closely with General Accounting and Procurement Services. The department also communicates with on campus personnel and outside vendors on a regular basis to ensure payment processing is accurately performed and in alignment with all applicable policies and procedures. The Accounts Payable department plays a key role in the operations, enhancement, and upgrades to the campus PeopleSoft and Concur systems, as well as the forthcoming Procure-to-Pay implementation. DUTIES AND RESPONSIBILITIES Audit purchase order invoices to determine matching rule requiring departmental approval prior to payment. Examine invoices against purchase orders for accuracy of line items, unit prices, payment terms, sales/use tax, income tax withholding, and freight charges. Review available balances on purchase orders in the PeopleSoft financial system to determine availability of encumbrances. Prepare authorized Direct Pay transactions and travel expense claims for payment processing. Review documents for authorized signature and proper funding sources that adhere to University and State standards, regulations, policies and procedures. Analyze Direct Pay transactions and travel expense claims for correct and complete expenditure documentation. Verify and calculate all extensions and totals on invoices; including calculate available discounts and proper sales and use tax for all payments. Evaluate tax liability on all payments to determine if state and/or federal taxes must be reported or withheld. Identify and isolate problems or discrepancies with vouchers, receivers, purchase orders or payable application; including, but not limited to, supporting documentation, funding sources, authorized signatures, and conflicts with policies or procedures. Plan a course of action to remedy the problems or discrepancies found, which may include contacting Procurement Buyers, campus departments, or vendors to recommend alternatives or changes necessary to process payment in a timely manner Determine document compliance with vendor data record information, including sending the request for data to new or pre-existing vendors. Assign vendor codes, create control groups, and enter information into the PeopleSoft financial system for voucher creation and payment processing. Review for payment requests which include deposits and ensure pre-approval is obtained before payment processing. Audit vendor accounts to determine status of vouchers and make corrections necessary for prompt payment. Audit system generated file copies of checks to validate correct remittances and vendor payment information prior to mailing. Coordinate appropriate enclosures and payment information. Opens, reviews, and prioritizes incoming mail on an as needed basis. Attend department meetings and assist with training the campus community regarding Direct Pay, PO and Travel policies and procedures when needed. Analyzes and interprets financial system data; generating queries and reports to validate data integrity and accuracy. Serves as liaison with university vendors regarding payment practices and procedures. Assist with the compilation of year-end expenditure accruals. Assist with campus financial system testing, including the PeopleSoft Accounts Payable module, to ensure all implementations and upgrades function as designed and in alignment with campus practices. Perform other duties and responsibilities as assigned by the Accounts Payable Coordinator, Accounts Payable Manager, Director of University Accounting Services and/or by the Associate Vice President of Financial Services/Controller to meet the operational needs of University Accounting Services and the University; which may entail research, assisting with the modification and documentation of department and university procedures, implementation of various systems to enhance the effectiveness and efficiency of department and university operations, serve as a resource to the campus community regarding accounts payable related inquiries and issues, preparation and submission of journal entries for accounts payable related corrections and additional analysis/identification/preparation of accounts payable related activity. QUALIFICATIONS Equivalent to three years of progressively responsible financial record-keeping experience which has provided the below knowledge and abilities. Any equivalent combination of education and experience which provides the required knowledge and abilities Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices. In addition to the Accounting Technician I abilities, must be able to apply accounting procedures and practices to the analysis of basic accounting problems; analyze and interpret accounting data; apply problem solving techniques in finding solutions to basic accounting problems; understand and apply applicable rules, regulations, policies, and procedures; use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid; work independently; and make sound decisions and recommendations regarding accounting activities. Preferred Qualifications Experience in a higher education environment; university/non-profit setting using PeopleSoft applications is preferred. Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/. Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml. Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster. CSU Classification Salary Range This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $3,872 and maximum $6,428 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices. EEO Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement. Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Aug 27 2024 Pacific Daylight Time Applications close: Sep 10 2024 Pacific Daylight Time Closing Date/Time:
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Posting Open Until Filled Salary range: $65,000 - $75,000 depending on Procurement experience Work Schedule: Monday - Friday (8:15am - 5:15pm) This is a hybrid schedule position Training is provided in the role via the department’s internal academy curriculum. Connect - https://www.linkedin.com/company/atlanta-department-of-procurement/ At the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our City’s infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life. Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta! If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer. Under direction, the Department of Procurement Category Specialist performs procurement processes for government entities, with a focus on acquiring goods and services for the City. This involves reviewing and prioritizing procurement requests, ensuring alignment with market availability, and preparing solicitations. Analysis of bids and contracts, oversee vendor compliance, and coordinate purchasing across various departments. The specialist acts as a liaison between the Department of Procurement and other government departments, offering recommendations and addressing feedback. They must also stay informed about procurement trends and participate in planning and improvement initiatives within the department, requiring a deep understanding of government procurement regulations and practices. Primary lead on managing project solicitation from request stage to final award. Manages advertisement; handles all vendor and public concerns during the blackout period; conducts pre-bid conferences for prospective vendors to clarify questions or concerns regarding the user agency specification; may include coordination of a site tour. Analyzes historical purchases and usage by commodity to aid in determining value of current contract and/or future purchases, request questionnaires and usage reports. Reviews requisitions as to compliance with the code, Procurement policies and procedures; and issues purchase orders, as appropriate. Utilizes software applications (Oracle) as the method of electronic sourcing, creating purchase orders and researching procurement related information. Assists in the development and review of purchasing procedures and methods; interprets and applies the city code and department’s standard operating procedure. Prepare detailed reports - weekly and monthly activity, and other reports as directed. May prepare legislative requests on behalf of user agencies, including cooperative agreements from the State and Federal government. Handles special projects of a purchasing or auditing nature as assigned. Working knowledge of professional services, IT, constituent services, enterprise asset/facilities and construction related sourcing. Displays an exemplary level of customer service following the city’s Customer Service standard. Must always exhibit professional demeanor to internal and external customers. Responds to all incoming inquiries and requests from supervisors, coworkers, internal and external customers, and the public with accurate, timely information. Maintains vendor contact information and bidder’s information for web and Outlook email distribution lists. Plans and meets with Departments at an established meeting cadence to accomplish department goals for planned procurements. Promotes a culture of innovation, service, and value. Assume the responsibilities of the Category Lead upon request. May perform other duties as assigned. The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization. Knowledge of fundamental processes of competitive purchasing. Knowledge of public procurement laws, principles, and procedures, preparing bids, interpreting specifications and negotiation. Knowledge of principles of accounting, budgeting, and statistics as they relate to purchasing activities, organizational and project management skills. Knowledge of City government processes and procedures; department operations. Display effective oral and written communications skills, exercise diplomacy. Ability to build effective relationships with coworkers, vendors, colleagues, management, and government officials. Ability to collect, interpret and analyze data from multiple sources. Intermediate knowledge of Microsoft Office Suites applications and other required software, including Oracle, SharePoint, DocuSign, etc. Ability to compile, organize, prepare, analyze, and maintain an assortment of records, reports and information. Minimum Requirements A bachelor’s degree in accounting, Public Administration, Business Administration, or a related field from an accredited college or university. Minimum of three (3) years of verifiable experience in a professional purchasing position; or verifiable experience equivalent to five (5) years in a position with duties closely related to those of the Buyer; or five (5) years of verifiable training and/or experience combining the responsibilities and education listed above. Preferred Requirements (separate from minimum requirements and not required to qualify for the job) Master’s degree in business administration, procurement, or related area; plus 5 years’ experience in purchasing. Certified Professional Public Buyer (CPPB) or equivalent certification. Must obtain CPPB or equivalent certification within three (3) years of being placed in this position. The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran’s status or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce.
Jul 14, 2024
Full Time
Posting Open Until Filled Salary range: $65,000 - $75,000 depending on Procurement experience Work Schedule: Monday - Friday (8:15am - 5:15pm) This is a hybrid schedule position Training is provided in the role via the department’s internal academy curriculum. Connect - https://www.linkedin.com/company/atlanta-department-of-procurement/ At the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our City’s infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life. Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta! If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer. Under direction, the Department of Procurement Category Specialist performs procurement processes for government entities, with a focus on acquiring goods and services for the City. This involves reviewing and prioritizing procurement requests, ensuring alignment with market availability, and preparing solicitations. Analysis of bids and contracts, oversee vendor compliance, and coordinate purchasing across various departments. The specialist acts as a liaison between the Department of Procurement and other government departments, offering recommendations and addressing feedback. They must also stay informed about procurement trends and participate in planning and improvement initiatives within the department, requiring a deep understanding of government procurement regulations and practices. Primary lead on managing project solicitation from request stage to final award. Manages advertisement; handles all vendor and public concerns during the blackout period; conducts pre-bid conferences for prospective vendors to clarify questions or concerns regarding the user agency specification; may include coordination of a site tour. Analyzes historical purchases and usage by commodity to aid in determining value of current contract and/or future purchases, request questionnaires and usage reports. Reviews requisitions as to compliance with the code, Procurement policies and procedures; and issues purchase orders, as appropriate. Utilizes software applications (Oracle) as the method of electronic sourcing, creating purchase orders and researching procurement related information. Assists in the development and review of purchasing procedures and methods; interprets and applies the city code and department’s standard operating procedure. Prepare detailed reports - weekly and monthly activity, and other reports as directed. May prepare legislative requests on behalf of user agencies, including cooperative agreements from the State and Federal government. Handles special projects of a purchasing or auditing nature as assigned. Working knowledge of professional services, IT, constituent services, enterprise asset/facilities and construction related sourcing. Displays an exemplary level of customer service following the city’s Customer Service standard. Must always exhibit professional demeanor to internal and external customers. Responds to all incoming inquiries and requests from supervisors, coworkers, internal and external customers, and the public with accurate, timely information. Maintains vendor contact information and bidder’s information for web and Outlook email distribution lists. Plans and meets with Departments at an established meeting cadence to accomplish department goals for planned procurements. Promotes a culture of innovation, service, and value. Assume the responsibilities of the Category Lead upon request. May perform other duties as assigned. The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization. Knowledge of fundamental processes of competitive purchasing. Knowledge of public procurement laws, principles, and procedures, preparing bids, interpreting specifications and negotiation. Knowledge of principles of accounting, budgeting, and statistics as they relate to purchasing activities, organizational and project management skills. Knowledge of City government processes and procedures; department operations. Display effective oral and written communications skills, exercise diplomacy. Ability to build effective relationships with coworkers, vendors, colleagues, management, and government officials. Ability to collect, interpret and analyze data from multiple sources. Intermediate knowledge of Microsoft Office Suites applications and other required software, including Oracle, SharePoint, DocuSign, etc. Ability to compile, organize, prepare, analyze, and maintain an assortment of records, reports and information. Minimum Requirements A bachelor’s degree in accounting, Public Administration, Business Administration, or a related field from an accredited college or university. Minimum of three (3) years of verifiable experience in a professional purchasing position; or verifiable experience equivalent to five (5) years in a position with duties closely related to those of the Buyer; or five (5) years of verifiable training and/or experience combining the responsibilities and education listed above. Preferred Requirements (separate from minimum requirements and not required to qualify for the job) Master’s degree in business administration, procurement, or related area; plus 5 years’ experience in purchasing. Certified Professional Public Buyer (CPPB) or equivalent certification. Must obtain CPPB or equivalent certification within three (3) years of being placed in this position. The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran’s status or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce.
Cal State University (CSU) Maritime Academy
200 Maritime Academy Drive, Vallejo, CA 94590, USA
Working Title: Accountant II Classification Title: Accountant II Department Name: Financial Services Time Base: Full-time Pay Plan: 12 month Bargaining Unit: 9 (CSUEU) Employment Type: Probationary/Permanent Salary Range: Hiring salary is anticipated at $5,300-$5,600 per month commensurate with education and experience CSU Salary Range: $4,452 -$8,592 per month. Benefits: Premium benefit package includes outstanding health, dental and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. A review of applications will begin Tuesday, February 27, 2024 and the review period may end at any time thereafter. Position Summary: The Department of Accounting and Finance provides accounting services to the University's students, staff, faculty and Auxiliary Organizations. These accounting services include but are not limited to cashiering, student accounts, accounts receivable, accounts payable, general accounting, financial aid, post award grants and contracts, financial reporting, and asset management/property accounting. Accounting is responsible for ensuring that all accounting, reporting, and reconciliation functions are performed in accordance with applicable law and policy while at the same time providing the highest possible level of service to the campus community. Under the general direction of the Accounting Manager, Accountant II performs professional accounting work requiring comprehensive knowledge of generally accepted accounting principles (GAAP) and governmental accounting standards. This includes completing account reconciliations, preparation of journal entries, inter-fund accounting, and solving moderate to complex accounting issues, and financial analysis. In addition, the incumbent assumes primary responsibility for recording Foundation financial transactions in a timely, accurate, efficient, and effective manner, monitors and reconciles cash and investment accounts for all campus funds. The incumbent participates in all aspects of supporting the mission and goals of California State University Maritime Academy and its Auxiliary Organizations. The incumbent plays an active role in working, partnering, and collaborating within the Administration and Finance Division and all other campus business units and operations relating to the day-to-day business operations . About California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, International Strategy and Security, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, Coast Guard, and Naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities : Under general direction of the Accounting Manager, the incumbent will perform and provide professional level, cross-functional accounting support for the University and Auxiliary Organizations which is analytical, evaluative, innovative, and advisory in nature for the Accounting Department unit of Fiscal Affairs. This includes providing a wide variety of centralized accounting services where the application of knowledge about the theories, principles, and practices of the accounting profession, including Generally Accepted Accounting Principles (GAAP) are used in classifying, examining, analyzing, reconciling, and reporting of financial transactions while ensuring compliance of applicable laws, rules and regulations between entities, programs, and funds. These responsibilities include but not limited to: Analyze and reconcile bank statements, sub-ledgers, reports, and financial records. Monitor the day-to-day financial activities of the campus and other Auxiliary Business units. Review, analyze and make appropriate journal entries. Recommend and prepare adjustments, journal entries, reports, and expenditure transfers and chargebacks, includes billing and generating invoices. Review and monitor all outstanding receivables, perform collections if necessary. Establish and record allowance for bad debts, and recommend write-offs for uncollectible debts. Assist with recording and maintenance of asset management including depreciation and monitoring Construction Work in Progress (CWIP) for capital projects. Completes schedules for various funds and accounts for the annual audit. Assists with any audit that applies to her area of responsibility. Use knowledge of financial record-keeping methods, sound accounting controls, business processes, policies, and procedures to interpret and apply the effects of policies and rules to financial analyses and projections, and maintenance of the Chart of Accounts. Support the University's internal controls, tax, and audit functions; system processing and maintenance of associated administrative systems, implementing appropriate fiscal policies and procedures, identifying and implementing new technologies in support of these business processes; providing guidance in fiscal matters relative to the areas of responsibility. Development and/ or interpretation and implementation of campus, federal, state, and CSU policies and procedures. Review financial documents for accuracy, completeness, validity and adherence to standards. Monitor and review all Raisers Edge activity and posts to the general ledger. Manage and reconcile interagency transactions between the University and the Foundation. Prepare cash transfer documents for the same. Provide Foundation departmental reports as requested. Run bank reports for the Foundation and the University and reconciles to the general ledger. Reconcile scholarship awards to university disbursements for the Foundation. Post miscellaneous bank transactions such as wire transfers and credit card receipts. Record Gifts- in- Kind. Perform treasury management for the Foundation. Analyze and reconcile GL to the Raisers Edge donor database. Allocate investment earnings, credit card fee and other allocable items. Provide training, guidance, and assistance to Advancement personnel. Allocate interest earnings to appropriate funds. Assist with the preparation of Foundation financial reports and makes budget projections. Perform cash/bank reconciliations for the University and the auxiliary business units. Identify actual or potential problems and recommend corrective or preventative action. Work closely with Accounts Payable & Procurement personnel for Vendor set ups, wire set ups, vendor type set up for various classifications for Micro Business, OSB for Procurement annual reporting. Preparation of the GAAP Audit lead schedules for campus and auxiliary organizations, and reports to outside agencies and governmental entities. Perform post-award grant management of grants and contracts which include but not limited to assisting principal investigators and/or campus departments with expenditure review; monitor accounts, reporting on grant funds to internal and external agencies and a variety of budget grant and contract budget related compliance matters; coordinates the campus efforts in managing grant and contracts accounting. Reconcile monthly intercompany auxiliaries AR and prepare month end wire transfers to clear balances owed between auxiliaries. Set up all Cal Maritime Academy, Cal Maritime Foundation, Associated Students of Cal Maritime Academy and Cal Maritime Corporation vendors in CFS (Common Financial System). Monitor and oversee University cash and investment accounts. This includes monitoring and reconciliation of cash and investment accounts for all campus funds in accordance with federal and state regulations and campus policies. Liaison between the campus and the bank, the campus and the CSU Chancellor's Office Treasury Management team, and the Foundation and their Investment company. Reconcile cash and investment account from different sub-system sources (CASHNet online student payments and 3rd party payments for all campus accounts.) Vendor maintenance includes securing & filing vendor 204 forms. Record Inter-agency Fund Transfers (IFTs) received from the Chancellor's office. Work with Budget Office for some Cost Allocation worksheets. Initiate IFT's to various campuses for service reimbursements, e.g. University Police Department for personnel overtime performed at other campus, etc. Monthly reconciliation of bank and investment accounts including allocations for the campus. Review and post applicable journal/s for Accounting Department Notice of Accounting Transaction (AD NOATs) received from the Chancellor's Office. Work with the Accounts Payable office to facilitate and initiate wire transfer payments to vendors. Record through the cashier’s office payment application all electronic payments received, when appropriate. Assist campus community with account analysis information, including facilitating reclassification of transactions when appropriate and approved. The incumbent will perform job-related duties and special projects as assigned. Other duties as assigned. Required Qualifications: Experience: Equivalent to two years of progressively responsible professional accounting experience. Education: Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities. Knowledge: Thorough knowledge of Generally Accepted Accounting Principles (GAAP); office methods and procedures; statistical and mathematical presentation of data; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. General understanding of internal control methods. Working knowledge of federal student financial aid annual reporting requirements, and quarterly grant reporting requirements. Abilities: In addition to those of the Accountant I, ability to apply accounting principles to the analysis of complex accounting problems; analyze and interpret accounting data; prepare clear, accurate financial statements and reports; utilize problem-solving techniques in finding solutions to complex accounting problems; understand and apply applicable rules, regulations, policies, and principles; make decisions and recommendations regarding accounting activities; communicate effectively with others inside and outside the unit, including conveying technical information to non-Accountants. Preferred Qualifications: CSU or higher education or Governmental or Public accounting experience is desirable. Experience using PeopleSoft in a university or governmental environment is desirable Demonstrated knowledge and experience providing accounting and fiscal management leadership in a complex, decentralized organization. Demonstrated knowledge with nonprofit fund accounting and institutionally related foundations. Knowledge of or ability to quickly acquire knowledge of University, CSU, state and federal rules and regulations related to accounting services functional areas. Special Conditions: Physical, Mental and Environmental Conditions: Involves mainly sitting; walking and standing is minimal; involves lifting lightweight objects limited to 15 pounds. Background Check: Satisfactory completion of a background check (including a criminal records check and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Advertised: Feb 13 2024 Pacific Standard Time Applications close: Closing Date/Time:
Jul 14, 2024
Working Title: Accountant II Classification Title: Accountant II Department Name: Financial Services Time Base: Full-time Pay Plan: 12 month Bargaining Unit: 9 (CSUEU) Employment Type: Probationary/Permanent Salary Range: Hiring salary is anticipated at $5,300-$5,600 per month commensurate with education and experience CSU Salary Range: $4,452 -$8,592 per month. Benefits: Premium benefit package includes outstanding health, dental and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. A review of applications will begin Tuesday, February 27, 2024 and the review period may end at any time thereafter. Position Summary: The Department of Accounting and Finance provides accounting services to the University's students, staff, faculty and Auxiliary Organizations. These accounting services include but are not limited to cashiering, student accounts, accounts receivable, accounts payable, general accounting, financial aid, post award grants and contracts, financial reporting, and asset management/property accounting. Accounting is responsible for ensuring that all accounting, reporting, and reconciliation functions are performed in accordance with applicable law and policy while at the same time providing the highest possible level of service to the campus community. Under the general direction of the Accounting Manager, Accountant II performs professional accounting work requiring comprehensive knowledge of generally accepted accounting principles (GAAP) and governmental accounting standards. This includes completing account reconciliations, preparation of journal entries, inter-fund accounting, and solving moderate to complex accounting issues, and financial analysis. In addition, the incumbent assumes primary responsibility for recording Foundation financial transactions in a timely, accurate, efficient, and effective manner, monitors and reconciles cash and investment accounts for all campus funds. The incumbent participates in all aspects of supporting the mission and goals of California State University Maritime Academy and its Auxiliary Organizations. The incumbent plays an active role in working, partnering, and collaborating within the Administration and Finance Division and all other campus business units and operations relating to the day-to-day business operations . About California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, International Strategy and Security, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, Coast Guard, and Naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities : Under general direction of the Accounting Manager, the incumbent will perform and provide professional level, cross-functional accounting support for the University and Auxiliary Organizations which is analytical, evaluative, innovative, and advisory in nature for the Accounting Department unit of Fiscal Affairs. This includes providing a wide variety of centralized accounting services where the application of knowledge about the theories, principles, and practices of the accounting profession, including Generally Accepted Accounting Principles (GAAP) are used in classifying, examining, analyzing, reconciling, and reporting of financial transactions while ensuring compliance of applicable laws, rules and regulations between entities, programs, and funds. These responsibilities include but not limited to: Analyze and reconcile bank statements, sub-ledgers, reports, and financial records. Monitor the day-to-day financial activities of the campus and other Auxiliary Business units. Review, analyze and make appropriate journal entries. Recommend and prepare adjustments, journal entries, reports, and expenditure transfers and chargebacks, includes billing and generating invoices. Review and monitor all outstanding receivables, perform collections if necessary. Establish and record allowance for bad debts, and recommend write-offs for uncollectible debts. Assist with recording and maintenance of asset management including depreciation and monitoring Construction Work in Progress (CWIP) for capital projects. Completes schedules for various funds and accounts for the annual audit. Assists with any audit that applies to her area of responsibility. Use knowledge of financial record-keeping methods, sound accounting controls, business processes, policies, and procedures to interpret and apply the effects of policies and rules to financial analyses and projections, and maintenance of the Chart of Accounts. Support the University's internal controls, tax, and audit functions; system processing and maintenance of associated administrative systems, implementing appropriate fiscal policies and procedures, identifying and implementing new technologies in support of these business processes; providing guidance in fiscal matters relative to the areas of responsibility. Development and/ or interpretation and implementation of campus, federal, state, and CSU policies and procedures. Review financial documents for accuracy, completeness, validity and adherence to standards. Monitor and review all Raisers Edge activity and posts to the general ledger. Manage and reconcile interagency transactions between the University and the Foundation. Prepare cash transfer documents for the same. Provide Foundation departmental reports as requested. Run bank reports for the Foundation and the University and reconciles to the general ledger. Reconcile scholarship awards to university disbursements for the Foundation. Post miscellaneous bank transactions such as wire transfers and credit card receipts. Record Gifts- in- Kind. Perform treasury management for the Foundation. Analyze and reconcile GL to the Raisers Edge donor database. Allocate investment earnings, credit card fee and other allocable items. Provide training, guidance, and assistance to Advancement personnel. Allocate interest earnings to appropriate funds. Assist with the preparation of Foundation financial reports and makes budget projections. Perform cash/bank reconciliations for the University and the auxiliary business units. Identify actual or potential problems and recommend corrective or preventative action. Work closely with Accounts Payable & Procurement personnel for Vendor set ups, wire set ups, vendor type set up for various classifications for Micro Business, OSB for Procurement annual reporting. Preparation of the GAAP Audit lead schedules for campus and auxiliary organizations, and reports to outside agencies and governmental entities. Perform post-award grant management of grants and contracts which include but not limited to assisting principal investigators and/or campus departments with expenditure review; monitor accounts, reporting on grant funds to internal and external agencies and a variety of budget grant and contract budget related compliance matters; coordinates the campus efforts in managing grant and contracts accounting. Reconcile monthly intercompany auxiliaries AR and prepare month end wire transfers to clear balances owed between auxiliaries. Set up all Cal Maritime Academy, Cal Maritime Foundation, Associated Students of Cal Maritime Academy and Cal Maritime Corporation vendors in CFS (Common Financial System). Monitor and oversee University cash and investment accounts. This includes monitoring and reconciliation of cash and investment accounts for all campus funds in accordance with federal and state regulations and campus policies. Liaison between the campus and the bank, the campus and the CSU Chancellor's Office Treasury Management team, and the Foundation and their Investment company. Reconcile cash and investment account from different sub-system sources (CASHNet online student payments and 3rd party payments for all campus accounts.) Vendor maintenance includes securing & filing vendor 204 forms. Record Inter-agency Fund Transfers (IFTs) received from the Chancellor's office. Work with Budget Office for some Cost Allocation worksheets. Initiate IFT's to various campuses for service reimbursements, e.g. University Police Department for personnel overtime performed at other campus, etc. Monthly reconciliation of bank and investment accounts including allocations for the campus. Review and post applicable journal/s for Accounting Department Notice of Accounting Transaction (AD NOATs) received from the Chancellor's Office. Work with the Accounts Payable office to facilitate and initiate wire transfer payments to vendors. Record through the cashier’s office payment application all electronic payments received, when appropriate. Assist campus community with account analysis information, including facilitating reclassification of transactions when appropriate and approved. The incumbent will perform job-related duties and special projects as assigned. Other duties as assigned. Required Qualifications: Experience: Equivalent to two years of progressively responsible professional accounting experience. Education: Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities. Knowledge: Thorough knowledge of Generally Accepted Accounting Principles (GAAP); office methods and procedures; statistical and mathematical presentation of data; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. General understanding of internal control methods. Working knowledge of federal student financial aid annual reporting requirements, and quarterly grant reporting requirements. Abilities: In addition to those of the Accountant I, ability to apply accounting principles to the analysis of complex accounting problems; analyze and interpret accounting data; prepare clear, accurate financial statements and reports; utilize problem-solving techniques in finding solutions to complex accounting problems; understand and apply applicable rules, regulations, policies, and principles; make decisions and recommendations regarding accounting activities; communicate effectively with others inside and outside the unit, including conveying technical information to non-Accountants. Preferred Qualifications: CSU or higher education or Governmental or Public accounting experience is desirable. Experience using PeopleSoft in a university or governmental environment is desirable Demonstrated knowledge and experience providing accounting and fiscal management leadership in a complex, decentralized organization. Demonstrated knowledge with nonprofit fund accounting and institutionally related foundations. Knowledge of or ability to quickly acquire knowledge of University, CSU, state and federal rules and regulations related to accounting services functional areas. Special Conditions: Physical, Mental and Environmental Conditions: Involves mainly sitting; walking and standing is minimal; involves lifting lightweight objects limited to 15 pounds. Background Check: Satisfactory completion of a background check (including a criminal records check and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Advertised: Feb 13 2024 Pacific Standard Time Applications close: Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Join Our Team as an Accounting Technician II! Key Responsibilities: Process a variety of invoices using Oracle Payables eBusiness Suite and document imaging workflow. Audit invoices with precision, ensuring they meet University, California State University, State of California, and Federal regulations. Reconcile reports related to payables, maintaining high standards of accuracy and completeness. Support our credit card and travel programs, handling auditing and administration tasks. Ensure compliance with policies from the State of California, California State University, and San Diego State University. Why Join Us: Make a significant impact in a role that values accuracy and attention to detail. Use your initiative and judgment to analyze information and determine the best course of action within established procedures. Be part of a team that values compliance and high standards. If you’re ready to take on these responsibilities and grow with us, apply today! Position Information Full-time, permanent/probationary role, offering comprehensive benefits. Position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m. Approved for partial telecommuting with onsite work in San Diego. Department Summary The Procure-to-Pay department is responsible for delivering end-to-end procure to pay services and solutions, including leading continuous improvement initiatives in collaboration with the department of Shared Services. Responsibilities include a wide range of contract and procurement management and accounts payable functions. The Accounts Payable Department is responsible for processing over $200 million annually in payments for materials and services ordered by the University. This department works closely with the Logistical Services Department concerning the receipt of materials, Contract and Procurement Management to assure payment of correct materials and services, and the Accounting Services Department for appropriate charging of these materials and services. The Accounts Payable Department consists of one manager (Administrator I), 6-7 accounting technicians, and up to one student assistant. Education and Experience Equivalent to three years of progressively responsible financial record-keeping experience which has provided the necessary knowledge and abilities. Any equivalent combination of education and experience which provides the required knowledge and abilities. Key Qualifications Experience working in accounts payable, accounting, or auditing functions. Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices. Ability to apply problem solving techniques in finding solutions to basic accounting problems. Ability to use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,104 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,872 - $6,428 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on September 18, 2024. To receive full consideration, apply by September 17, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Michelle Puentes at mpuentes2@sdsu.edu . Advertised: Sep 03 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 04, 2024
Join Our Team as an Accounting Technician II! Key Responsibilities: Process a variety of invoices using Oracle Payables eBusiness Suite and document imaging workflow. Audit invoices with precision, ensuring they meet University, California State University, State of California, and Federal regulations. Reconcile reports related to payables, maintaining high standards of accuracy and completeness. Support our credit card and travel programs, handling auditing and administration tasks. Ensure compliance with policies from the State of California, California State University, and San Diego State University. Why Join Us: Make a significant impact in a role that values accuracy and attention to detail. Use your initiative and judgment to analyze information and determine the best course of action within established procedures. Be part of a team that values compliance and high standards. If you’re ready to take on these responsibilities and grow with us, apply today! Position Information Full-time, permanent/probationary role, offering comprehensive benefits. Position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m. Approved for partial telecommuting with onsite work in San Diego. Department Summary The Procure-to-Pay department is responsible for delivering end-to-end procure to pay services and solutions, including leading continuous improvement initiatives in collaboration with the department of Shared Services. Responsibilities include a wide range of contract and procurement management and accounts payable functions. The Accounts Payable Department is responsible for processing over $200 million annually in payments for materials and services ordered by the University. This department works closely with the Logistical Services Department concerning the receipt of materials, Contract and Procurement Management to assure payment of correct materials and services, and the Accounting Services Department for appropriate charging of these materials and services. The Accounts Payable Department consists of one manager (Administrator I), 6-7 accounting technicians, and up to one student assistant. Education and Experience Equivalent to three years of progressively responsible financial record-keeping experience which has provided the necessary knowledge and abilities. Any equivalent combination of education and experience which provides the required knowledge and abilities. Key Qualifications Experience working in accounts payable, accounting, or auditing functions. Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices. Ability to apply problem solving techniques in finding solutions to basic accounting problems. Ability to use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,104 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,872 - $6,428 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on September 18, 2024. To receive full consideration, apply by September 17, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Michelle Puentes at mpuentes2@sdsu.edu . Advertised: Sep 03 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California University Employees Union (CSUEU) - Unit 7 Job Classification : Accounting Technician I Anticipated Hiring Range : $3,688 per month Work Hours : Monday - Friday 8:00 am - 5:00 pm THE DEPARTMENT Student Accounting and Cashiering Services (SACS) is responsible for the administration and oversight of student accounts. This includes the accurate posting of payments and charges for tuition and fees, housing, parking, etc. through the PeopleSoft Financials Module as well as payment posting via the Cashnet System. This includes ensuring that accurate tuition, registration, housing, parking and other fees are accurately calculated. SACS is responsible for ensuring payments are processed accurately and timely, holds placed on past due balances and collection efforts are performed including the write off of bad debt. Other responsibilities include student accounting such as reconciliation of financial aid, uncleared collections, mentor application and short-term loans. Other duties include disbursement of student assistant payroll, staff master payroll, as well as student refunds, student accounts audits, etc. SACS works closely with the Financial Aid Office as well as the Registrars Office to ensure that the disbursement of financial aid and enrollment are properly coordinated. In addition, SACS works closely with many of the areas on campus to ensure that monies are being properly collected and accounted for such as the Office of Continuing Education, Housing and various other satellite offices who collect cash. SACS ensures that its activities are in compliance with Federal and State regulatory requirements including privacy, adherence to payment card industry standards and ensures all accounting functions are up to par with the generally accepted accounting principles and applicable government accounting standards. DUTIES AND RESPONSIBILITIES Process the Following: PeopleSoft (PS), Transact, and T-2 Flex payments. Department deposits from State of California, Scholarships, Procurement, Payroll Advances, Capital Planning, and the receipting of these payments. Miscellaneous deposits from Rideshare, Housing, Health Center, Fitness, ASI parking, etc. Input all payments from the Extended University and Third-Party billings. Provide support in parking services money collections and ensure proper keying of amounts in PeopleSoft and the Transact Cashiering System. Ensures payment amount is equal to the amount due and place appropriate service indicators within the PS Student Financials System. Reconcile the amounts collected during individual cashiering sessions to amounts recorded by Transact, PS and the T2 systems. Ensures students are eligible to register by viewing specific PS students' accounts, ensures the student does not have a hold, verifies residency in the system, as well as their status. Be able to calculate fees and tuition based on units enrolled. Knowledge of financial aid and/or third-party sponsorships and directs the student accordingly. Is responsible for calculating initial and subsequent payments due under the Installment Payment Plan. Must have an understanding of past due balances and be able to determine if a student will need a Collection agreement plan and be able to refer the student to the appropriate personnel. Other: Is responsible for processing payments received via mail and places the restrictive endorsement stamp on the reverse side of the payment instrument. Is responsible for the end of day balancing of their cash drawer by running batches payments, adding machine tapes, and reconciles totals to PS, Transact and T-2 Flex cashiering totals. Provide back up and support to Accounting Technician III with student accounts activities. During late registration periods, assists students with processing emergency loans, Financial Aid inquiries, student account inquiries, as well as posting appropriate adjustments to the student's account as required. Assist with phone and general clerical duties. Participate and represent SACS at campus various events such as Open House, New Student Orientation. Assist in releasing employees’ paychecks. Assist with process collection agencies invoices and bill payments. Assist in process, and reconcile bank returned items, chargebacks processes. Process Parking Related Activities: Process sale of parking decals to faculty and staff by properly keying payment in Transact and T2 systems. Properly recording parking collections in Cashnet for departmental deposits. Processes citation payments in T2. Back up and support to Accounting Tech II with daily parking collections. Assist with process collection agencies invoices and bill payments. Assist in process, and reconcile bank returned items, chargebacks processes. QUALIFICATIONS Any combination of education and experience which provides the required knowledge and abilities. Equivalent to one (1) year of clerical accounting or financial record keeping experience which has provided the below knowledge and abilities. General knowledge of financial record keeping, mathematical and general office methods, procedures, and practices. Ability to review financial documents for accuracy, completeness, validity, and adherence to standards. Ability to compute and post numbers rapidly and accurately. Ability to maintain files and records; identify, trace, and correct errors; follow directions. Ability to interpret and apply written rules and regulations; establish and maintain effective working relationships with others. Ability to exercise tact, courtesy, alertness, and good judgment in responding to others. Ability to use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering, and student financial aid. Ability to read and write English at a level appropriate to the position. PREFERRED EXPERIENCE Equivalent to two (2) years of general office, clerical or financial record-keeping experience which has provided the required knowledge and abilities. Successful completion of a CSU campus training program in financial record-keeping may be substituted for the required experience or any combination of education and experience which provides the required knowledge and abilities. Two (2) years or a combination of general clerical experience in cashiering and student services in a Higher Educational environment. Experience with computerized cashiering software, such as PeopleSoft and Transact. Experience with personal computer software, such as Excel, Word. Excellent written and oral communication skills. Customer service oriented. Able to follow instruction and must have a courteous and polite attitude in the performance of his/her duties. Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . CSU Classification Salary Range This position is part of the CSUEU bargaining unit 7, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $3,688 and maximum $5,787 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf . Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Aug 23 2024 Pacific Daylight Time Applications close: Sep 06 2024 Pacific Daylight Time Closing Date/Time:
Aug 24, 2024
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California University Employees Union (CSUEU) - Unit 7 Job Classification : Accounting Technician I Anticipated Hiring Range : $3,688 per month Work Hours : Monday - Friday 8:00 am - 5:00 pm THE DEPARTMENT Student Accounting and Cashiering Services (SACS) is responsible for the administration and oversight of student accounts. This includes the accurate posting of payments and charges for tuition and fees, housing, parking, etc. through the PeopleSoft Financials Module as well as payment posting via the Cashnet System. This includes ensuring that accurate tuition, registration, housing, parking and other fees are accurately calculated. SACS is responsible for ensuring payments are processed accurately and timely, holds placed on past due balances and collection efforts are performed including the write off of bad debt. Other responsibilities include student accounting such as reconciliation of financial aid, uncleared collections, mentor application and short-term loans. Other duties include disbursement of student assistant payroll, staff master payroll, as well as student refunds, student accounts audits, etc. SACS works closely with the Financial Aid Office as well as the Registrars Office to ensure that the disbursement of financial aid and enrollment are properly coordinated. In addition, SACS works closely with many of the areas on campus to ensure that monies are being properly collected and accounted for such as the Office of Continuing Education, Housing and various other satellite offices who collect cash. SACS ensures that its activities are in compliance with Federal and State regulatory requirements including privacy, adherence to payment card industry standards and ensures all accounting functions are up to par with the generally accepted accounting principles and applicable government accounting standards. DUTIES AND RESPONSIBILITIES Process the Following: PeopleSoft (PS), Transact, and T-2 Flex payments. Department deposits from State of California, Scholarships, Procurement, Payroll Advances, Capital Planning, and the receipting of these payments. Miscellaneous deposits from Rideshare, Housing, Health Center, Fitness, ASI parking, etc. Input all payments from the Extended University and Third-Party billings. Provide support in parking services money collections and ensure proper keying of amounts in PeopleSoft and the Transact Cashiering System. Ensures payment amount is equal to the amount due and place appropriate service indicators within the PS Student Financials System. Reconcile the amounts collected during individual cashiering sessions to amounts recorded by Transact, PS and the T2 systems. Ensures students are eligible to register by viewing specific PS students' accounts, ensures the student does not have a hold, verifies residency in the system, as well as their status. Be able to calculate fees and tuition based on units enrolled. Knowledge of financial aid and/or third-party sponsorships and directs the student accordingly. Is responsible for calculating initial and subsequent payments due under the Installment Payment Plan. Must have an understanding of past due balances and be able to determine if a student will need a Collection agreement plan and be able to refer the student to the appropriate personnel. Other: Is responsible for processing payments received via mail and places the restrictive endorsement stamp on the reverse side of the payment instrument. Is responsible for the end of day balancing of their cash drawer by running batches payments, adding machine tapes, and reconciles totals to PS, Transact and T-2 Flex cashiering totals. Provide back up and support to Accounting Technician III with student accounts activities. During late registration periods, assists students with processing emergency loans, Financial Aid inquiries, student account inquiries, as well as posting appropriate adjustments to the student's account as required. Assist with phone and general clerical duties. Participate and represent SACS at campus various events such as Open House, New Student Orientation. Assist in releasing employees’ paychecks. Assist with process collection agencies invoices and bill payments. Assist in process, and reconcile bank returned items, chargebacks processes. Process Parking Related Activities: Process sale of parking decals to faculty and staff by properly keying payment in Transact and T2 systems. Properly recording parking collections in Cashnet for departmental deposits. Processes citation payments in T2. Back up and support to Accounting Tech II with daily parking collections. Assist with process collection agencies invoices and bill payments. Assist in process, and reconcile bank returned items, chargebacks processes. QUALIFICATIONS Any combination of education and experience which provides the required knowledge and abilities. Equivalent to one (1) year of clerical accounting or financial record keeping experience which has provided the below knowledge and abilities. General knowledge of financial record keeping, mathematical and general office methods, procedures, and practices. Ability to review financial documents for accuracy, completeness, validity, and adherence to standards. Ability to compute and post numbers rapidly and accurately. Ability to maintain files and records; identify, trace, and correct errors; follow directions. Ability to interpret and apply written rules and regulations; establish and maintain effective working relationships with others. Ability to exercise tact, courtesy, alertness, and good judgment in responding to others. Ability to use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering, and student financial aid. Ability to read and write English at a level appropriate to the position. PREFERRED EXPERIENCE Equivalent to two (2) years of general office, clerical or financial record-keeping experience which has provided the required knowledge and abilities. Successful completion of a CSU campus training program in financial record-keeping may be substituted for the required experience or any combination of education and experience which provides the required knowledge and abilities. Two (2) years or a combination of general clerical experience in cashiering and student services in a Higher Educational environment. Experience with computerized cashiering software, such as PeopleSoft and Transact. Experience with personal computer software, such as Excel, Word. Excellent written and oral communication skills. Customer service oriented. Able to follow instruction and must have a courteous and polite attitude in the performance of his/her duties. Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . CSU Classification Salary Range This position is part of the CSUEU bargaining unit 7, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $3,688 and maximum $5,787 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf . Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Aug 23 2024 Pacific Daylight Time Applications close: Sep 06 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $170,000 per year to $185,000 per year. This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President. The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans. The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays, one personal holiday and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrator III About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Associate Vice President (AVP) of Financial Services reports to the Vice President, Administration and Finance/Chief Financial Officer (CFO). This position provides effective management and oversight of financial services which includes the following functions: accounting, student financials, procurement, accounts payable, and the University Bay card program. The AVP provides leadership to a diverse financial support staff focused on delivering user-friendly services in an environment that is highly regulated and compliant driven and requires collaboration and transparency. Incumbent is responsible for advising and making recommendations to the Vice President/CFO relative to overall University objectives, policies, and plans whenever financial services is involved. As part of the Administration and Finance leadership team, the AVP collaborates with his/her peers to create innovative solutions to intra-and inter-division issues while focusing on the university’s strategic commitments and major goal of enhancing student success. The position is required to have direct contact with and respond to requests from the President, vice presidents, deans, department heads, other senior campus officials, the Chancellor’s Office and the State of California Controller’s Office. Responsibilities Provide overall leadership and management to the Financial Services team. This includes supervising and providing guidance to direct reports and their staff; creating professional development plans for staff; fostering a culture based on A&F’s core values of integrity, collaboration, respect, empathy, and stewardship; ensuring processes and procedures are in compliance with University, CSU, CA and federal regulations; ensuring accounting functions, general ledger transactions, and reporting functions are performed accurately and on a timely basis; and, promoting continuous process quality management improvements when assessing administrative functions. Financial service activities include serving not only the University, but also auxiliary organizations such as ASI, CSUEB Foundation and Cal State East Bay Educational Foundation and other contracted groups such as the CSUEB Alumni Association and California Compact. The major units under the leadership and management of the AVP include but is not limited to: General Accounting: Includes preparation of annual financial statements and audits, general ledger maintenance, trust fund accounting, donor funds accounting, ASI funds accounting, financial reconciliations, accounts payable, accounts receivables, internal and external financial reporting, expenditure transfers and cash management. Student Financial Services and Systems: Includes receiving payments, disbursements of financial aid and refunds, billings, debt collection and advising, fee waivers and installment payment plans, sponsored registration, Perkins and Nursing pre-loans and exits. Procurement and Support Services: Includes contracts, purchase orders and procurement cards. University Clubs and Bay Card: Includes administration of student club accounts and the University Bay Card program. Develop, update, maintain and implement a strategic plan for the Financial Services team that aligns with the division’s strategic goals and initiatives. Focus is on customer centric process improvements, streamlining business operations for efficiencies and effectiveness, collaboration and transparency. Actively represent Financial Services and Administration and Finance, when requested, on designated university and/or auxiliary committees (e.g. audit chair for Cal State East Bay Foundation) and CSU committees. This includes but is not limited to participation in the Financial Officers Association. Other duties as assigned. Minimum Qualifications Education: Bachelor’s degree in Business Administration, Accounting, Finance, Management or other closely related field; or an equivalent combination of education and experience. Experience: 8-10 years of progressively responsible finance and administration experience of which at least 7 years must have involved direct responsibility for managing a variety of financial and administrative functions that includes supervising professional staff as a mid-to-senior level manager in a medium to large institution/organization. Knowledge, Skills and Abilities: Thorough knowledge of budgeting and resource allocation principles and theories and application in a higher education environment. Knowledge of accounting and budget technology systems including payroll, accounts payable, general ledger and other financial related systems. Ability to function in a complex, high-demand environment, managing multiple priorities simultaneously while setting and achieving goals. Creativity and solution-oriented thinking, comfort adapting to rapidly changing territory and addressing ambiguity. Proven ability to execute change and communicate it clearly. Strong leadership and supervisory skills with experience and ability to lead, manage and mentor a team of professionals and staff. Proven record of hiring, directing and supervising staff in the formulation of goals and objectives, organizing work and workflow, delegating authority, training and evaluating performance. Excellent written and oral communication skills, strong interpersonal skills and the ability to work effectively within financial operations and collaboratively across a diverse campus community. Knowledge of the methods of process improvement and streamlining operations through redesign business practices and performance measurement. Ability to empathize and effectively collaborate with various constituent groups, while keeping in mind customer-centric solutions and the university’s goal of enhancing student success. Knowledge of cost recovery principles and their applications among departments in the University and with outside entities; General Accepted Accounting Principles (GAAP) including all applicable Financial Accounting Standards Board (FASB) and Governmental Accounting Standards Board (GASB) pronouncements; and Single Audit Report preparation actions. Knowledge of federal and state regulations related to cost accounting, sales and use tax, bond issuance and other financial requirements. Must possess and exhibit the highest standards of personal and professional excellence and integrity. Preferred Skills and Knowledge Master’s degree and a Certified Public Accountant (CPA) strongly preferred. Experience working in higher education. Experience with funding models, working with auxiliaries and not for profit entities and the California State University system highly desirable. Working knowledge of Oracle and PeopleSoft software systems is preferred. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Associate Vice President, Financial Services will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Aug 22 2024 Pacific Daylight Time Applications close: Dec 22 2024 Pacific Standard Time Closing Date/Time:
Aug 23, 2024
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $170,000 per year to $185,000 per year. This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President. The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans. The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays, one personal holiday and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrator III About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Associate Vice President (AVP) of Financial Services reports to the Vice President, Administration and Finance/Chief Financial Officer (CFO). This position provides effective management and oversight of financial services which includes the following functions: accounting, student financials, procurement, accounts payable, and the University Bay card program. The AVP provides leadership to a diverse financial support staff focused on delivering user-friendly services in an environment that is highly regulated and compliant driven and requires collaboration and transparency. Incumbent is responsible for advising and making recommendations to the Vice President/CFO relative to overall University objectives, policies, and plans whenever financial services is involved. As part of the Administration and Finance leadership team, the AVP collaborates with his/her peers to create innovative solutions to intra-and inter-division issues while focusing on the university’s strategic commitments and major goal of enhancing student success. The position is required to have direct contact with and respond to requests from the President, vice presidents, deans, department heads, other senior campus officials, the Chancellor’s Office and the State of California Controller’s Office. Responsibilities Provide overall leadership and management to the Financial Services team. This includes supervising and providing guidance to direct reports and their staff; creating professional development plans for staff; fostering a culture based on A&F’s core values of integrity, collaboration, respect, empathy, and stewardship; ensuring processes and procedures are in compliance with University, CSU, CA and federal regulations; ensuring accounting functions, general ledger transactions, and reporting functions are performed accurately and on a timely basis; and, promoting continuous process quality management improvements when assessing administrative functions. Financial service activities include serving not only the University, but also auxiliary organizations such as ASI, CSUEB Foundation and Cal State East Bay Educational Foundation and other contracted groups such as the CSUEB Alumni Association and California Compact. The major units under the leadership and management of the AVP include but is not limited to: General Accounting: Includes preparation of annual financial statements and audits, general ledger maintenance, trust fund accounting, donor funds accounting, ASI funds accounting, financial reconciliations, accounts payable, accounts receivables, internal and external financial reporting, expenditure transfers and cash management. Student Financial Services and Systems: Includes receiving payments, disbursements of financial aid and refunds, billings, debt collection and advising, fee waivers and installment payment plans, sponsored registration, Perkins and Nursing pre-loans and exits. Procurement and Support Services: Includes contracts, purchase orders and procurement cards. University Clubs and Bay Card: Includes administration of student club accounts and the University Bay Card program. Develop, update, maintain and implement a strategic plan for the Financial Services team that aligns with the division’s strategic goals and initiatives. Focus is on customer centric process improvements, streamlining business operations for efficiencies and effectiveness, collaboration and transparency. Actively represent Financial Services and Administration and Finance, when requested, on designated university and/or auxiliary committees (e.g. audit chair for Cal State East Bay Foundation) and CSU committees. This includes but is not limited to participation in the Financial Officers Association. Other duties as assigned. Minimum Qualifications Education: Bachelor’s degree in Business Administration, Accounting, Finance, Management or other closely related field; or an equivalent combination of education and experience. Experience: 8-10 years of progressively responsible finance and administration experience of which at least 7 years must have involved direct responsibility for managing a variety of financial and administrative functions that includes supervising professional staff as a mid-to-senior level manager in a medium to large institution/organization. Knowledge, Skills and Abilities: Thorough knowledge of budgeting and resource allocation principles and theories and application in a higher education environment. Knowledge of accounting and budget technology systems including payroll, accounts payable, general ledger and other financial related systems. Ability to function in a complex, high-demand environment, managing multiple priorities simultaneously while setting and achieving goals. Creativity and solution-oriented thinking, comfort adapting to rapidly changing territory and addressing ambiguity. Proven ability to execute change and communicate it clearly. Strong leadership and supervisory skills with experience and ability to lead, manage and mentor a team of professionals and staff. Proven record of hiring, directing and supervising staff in the formulation of goals and objectives, organizing work and workflow, delegating authority, training and evaluating performance. Excellent written and oral communication skills, strong interpersonal skills and the ability to work effectively within financial operations and collaboratively across a diverse campus community. Knowledge of the methods of process improvement and streamlining operations through redesign business practices and performance measurement. Ability to empathize and effectively collaborate with various constituent groups, while keeping in mind customer-centric solutions and the university’s goal of enhancing student success. Knowledge of cost recovery principles and their applications among departments in the University and with outside entities; General Accepted Accounting Principles (GAAP) including all applicable Financial Accounting Standards Board (FASB) and Governmental Accounting Standards Board (GASB) pronouncements; and Single Audit Report preparation actions. Knowledge of federal and state regulations related to cost accounting, sales and use tax, bond issuance and other financial requirements. Must possess and exhibit the highest standards of personal and professional excellence and integrity. Preferred Skills and Knowledge Master’s degree and a Certified Public Accountant (CPA) strongly preferred. Experience working in higher education. Experience with funding models, working with auxiliaries and not for profit entities and the California State University system highly desirable. Working knowledge of Oracle and PeopleSoft software systems is preferred. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Associate Vice President, Financial Services will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Aug 22 2024 Pacific Daylight Time Applications close: Dec 22 2024 Pacific Standard Time Closing Date/Time:
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,512.00 per month to $4,300.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Accounting Technician II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Finance area consists of General Accounting, Accounts Payable, Student Financial & Cashier Services, Bay Card/University Club Services, Accounts Receivable, Finance Support, Budget and Procurement & Support Services. These departments report to four managers, the Director of University Budget Services, the Director of Fiscal Services, Student Financial Services & Cashiers Director and the Director of Procurement Services. These managers report to the Associate Vice President of Finance. The incumbent will be an Accounting Technician II within the University Accounts Payable unit. This position is under the supervision of the Accounts Payable Manager and is primarily in the Accounts Payable unit. However, duties may also include support within other areas within Fiscal Services. The Accounting Tech II position is responsible for processing invoices for all AP payments, along with auditing travel reimbursements in current system. This lead position helps with any campus community questions, in addition to supporting the Accounts Payable Manager as needed for things like the trial register review, handling other tasks when the manager is out. The incumbent will handle various trainings as it applies to travel, and hospitality policies. Duties will also include the maintenance of AP records. Responsibilities Process the Travel Reimbursements in Certify and Travel Advances: Must be familiar and keep updated with current travel and hospitality policies Audit and process all reimbursements for State compliance within the Certify travel management software Process manual Travel Advances only as needed Utilize Certify reports to analyze types of various spending Process PO Invoices and Direct Payments: Audit Direct Invoices and PO Invoices for accuracy, chart-field compliance, approvals, matching parameters, and sales/use tax, etc. Data Entry of all AP Invoices Be able to process invoices using electronic modalities such as Adobe Sign Workflow Review and clean-up of match exception report and follow through until payment occurs Tracking and clearing of any outstanding Travel Advances as needed: Review any pending advances monthly and resolve outstanding advances Send out monthly notices for any outstanding advances Other Responsibilities: Assist AP Office with other duties as assigned Be able to help out in other areas as requested Assist with on-going audits, and pulling documentation as needed Assist with system testing and upgrades Handle voucher uploads as requested Assist with month-end/ year-end close Provide training as related to AP initiatives and process improvements Handle the P-card file load, and shutting down the system at the end of each month Saving all paid invoices electronically on the share drive Responsible for processing payroll advances and bala nce checks as requested Other duties as assigned such as: sorting mail, greeting customers, and assisting with other office responsibilities as needed Minimum Qualifications Education: Any equivalent combination of education and experience which provides the required knowledge and abilities Experience: Equivalent to three years (3) of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities Knowledge: Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices Abilities: Apply accounting procedures and practices to the analysis of basic accounting problems Analyze and interpret accounting data Apply problem solving techniques in finding solutions to basic accounting problems Understand and apply applicable rules, regulations, policies, and procedures Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid work independently Make sound decisions and recommendations regarding accounting activities Required Qualifications Abilities: Incumbent must have the ability to review financial documents for accuracy, completeness, validity and adherence to standards Compute and post numbers rapidly and accurately Maintain files and records; identify, trace, and correct errors Follow directions; interpret and apply written rules and regulations Establish and maintain effective working relationships with others Exercise tact, courtesy, alertness, and good judgment in responding to others Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems and read and write English at a level appropriate to the position Incumbent must be able to apply accounting procedures and practices to the analysis of basic accounting problems Analyze and interpret accounting data Apply problem solving techniques in finding solutions to basic accounting problems Understand and apply applicable rules, regulations, policies, and procedures Must be able to make sound decisions and recommendations The incumbent must be able to communicate clearly and effectively with internal and external customers and must be able to adapt quickly and easily to changes as required by the business needs of the university Be able to effectively operate the following office equipment Personal computer Ten key by touch Fax Machine Document scanner Copier Be able to effectively use the following software: PeopleSoft Microsoft Excel Microsoft Word Internet browsers Preferred Skills and Knowledge Any equivalent combination of education and Accounts Payable experience which provides the required knowledge and abilities Physical Requirements Be able to sit for long periods, bending, reaching, lifting as required in an office environment Being able to lift up to 25lbs for year end boxing of invoices as needed Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Jul 02 2024 Pacific Daylight Time Applications close: Nov 01 2024 Pacific Daylight Time Closing Date/Time:
Jul 03, 2024
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,512.00 per month to $4,300.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Accounting Technician II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Finance area consists of General Accounting, Accounts Payable, Student Financial & Cashier Services, Bay Card/University Club Services, Accounts Receivable, Finance Support, Budget and Procurement & Support Services. These departments report to four managers, the Director of University Budget Services, the Director of Fiscal Services, Student Financial Services & Cashiers Director and the Director of Procurement Services. These managers report to the Associate Vice President of Finance. The incumbent will be an Accounting Technician II within the University Accounts Payable unit. This position is under the supervision of the Accounts Payable Manager and is primarily in the Accounts Payable unit. However, duties may also include support within other areas within Fiscal Services. The Accounting Tech II position is responsible for processing invoices for all AP payments, along with auditing travel reimbursements in current system. This lead position helps with any campus community questions, in addition to supporting the Accounts Payable Manager as needed for things like the trial register review, handling other tasks when the manager is out. The incumbent will handle various trainings as it applies to travel, and hospitality policies. Duties will also include the maintenance of AP records. Responsibilities Process the Travel Reimbursements in Certify and Travel Advances: Must be familiar and keep updated with current travel and hospitality policies Audit and process all reimbursements for State compliance within the Certify travel management software Process manual Travel Advances only as needed Utilize Certify reports to analyze types of various spending Process PO Invoices and Direct Payments: Audit Direct Invoices and PO Invoices for accuracy, chart-field compliance, approvals, matching parameters, and sales/use tax, etc. Data Entry of all AP Invoices Be able to process invoices using electronic modalities such as Adobe Sign Workflow Review and clean-up of match exception report and follow through until payment occurs Tracking and clearing of any outstanding Travel Advances as needed: Review any pending advances monthly and resolve outstanding advances Send out monthly notices for any outstanding advances Other Responsibilities: Assist AP Office with other duties as assigned Be able to help out in other areas as requested Assist with on-going audits, and pulling documentation as needed Assist with system testing and upgrades Handle voucher uploads as requested Assist with month-end/ year-end close Provide training as related to AP initiatives and process improvements Handle the P-card file load, and shutting down the system at the end of each month Saving all paid invoices electronically on the share drive Responsible for processing payroll advances and bala nce checks as requested Other duties as assigned such as: sorting mail, greeting customers, and assisting with other office responsibilities as needed Minimum Qualifications Education: Any equivalent combination of education and experience which provides the required knowledge and abilities Experience: Equivalent to three years (3) of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities Knowledge: Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices Abilities: Apply accounting procedures and practices to the analysis of basic accounting problems Analyze and interpret accounting data Apply problem solving techniques in finding solutions to basic accounting problems Understand and apply applicable rules, regulations, policies, and procedures Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid work independently Make sound decisions and recommendations regarding accounting activities Required Qualifications Abilities: Incumbent must have the ability to review financial documents for accuracy, completeness, validity and adherence to standards Compute and post numbers rapidly and accurately Maintain files and records; identify, trace, and correct errors Follow directions; interpret and apply written rules and regulations Establish and maintain effective working relationships with others Exercise tact, courtesy, alertness, and good judgment in responding to others Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems and read and write English at a level appropriate to the position Incumbent must be able to apply accounting procedures and practices to the analysis of basic accounting problems Analyze and interpret accounting data Apply problem solving techniques in finding solutions to basic accounting problems Understand and apply applicable rules, regulations, policies, and procedures Must be able to make sound decisions and recommendations The incumbent must be able to communicate clearly and effectively with internal and external customers and must be able to adapt quickly and easily to changes as required by the business needs of the university Be able to effectively operate the following office equipment Personal computer Ten key by touch Fax Machine Document scanner Copier Be able to effectively use the following software: PeopleSoft Microsoft Excel Microsoft Word Internet browsers Preferred Skills and Knowledge Any equivalent combination of education and Accounts Payable experience which provides the required knowledge and abilities Physical Requirements Be able to sit for long periods, bending, reaching, lifting as required in an office environment Being able to lift up to 25lbs for year end boxing of invoices as needed Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Jul 02 2024 Pacific Daylight Time Applications close: Nov 01 2024 Pacific Daylight Time Closing Date/Time:
King County Wastewater Treatment Division, WA
Seattle, Washington, United States
Summary This position is open to King County Employees only . This position has a possibility for two hires, with each selected candidate working the SDA for one year consecutively. Alternatively this position may have one selected candidate who works this SDA for up to a two year period. This posting may be used to establish a list of qualified candidates for the Flow and Monitoring & Analysis - Lead in the following 6 months after initial selection. About the Role: This position will lead the Flow Monitoring and Analysis staff who maintain and operate 250-300 flow metering equipment in the WTD conveyance system. This lead level position will coordinate the work of assigned field and office staff in the planning, coordination, and implementation of flow monitoring projects including site investigation, flow meter installation, equipment inspection and maintenance, and flow data review, QA/QC, analysis and reporting in support of WTD Operations and Capital programs. Though the lead needs to have some expertise in flow monitoring and data management, this position serves as a people leader rather than a subject matter expert, building relationships, working with staff across the division, maintain a culture of collaboration, and providing daily responsive support to two data analysts and 6 field crew staff. The position will administer contracts, execute a robust flow monitoring program, and provide monitoring and inspection data and information to WTD Capital Projects Program and Operations and Maintenance. This Lead position will also provide subject matter expertise to other program and projects including the Asset Management Program. The Flow Monitoring and Analysis (FM&A) Work Group performs monitoring of WTD's conveyance system to provide reliable flow data and information for the management and upgrade of the (wastewater conveyance) system. The lead will work with project managers, planners, modeling staff, operations staff, and others to ensure useful reliable flow data and information meets the capital and operating needs of WTD. Some of the projects and efforts the FM&A work group supports include: Assess system capacity and Infiltration/Inflow issues, and determine system needs for long-term planning for the management and upgrade of the WTD conveyance system Perform Hydraulic Modeling and Calibration Quantify CSOs for NPDES reporting to the Washington Department of Ecology (DOE) Understand and evaluate flow conditions in support of a wide range of WTD projects including Sewer Heat Recovery, Mouth of Duwamish (MOD), and Saltwater Intrusion Determine the timing and sizing of future facilities and to foster the efficient use of funds Manage the system during peak and/or emergency storm or flow events including collaborating with local agencies (example - monitor UIC wells and SPU/KC M&M agreements) Plan construction and O&M activities within the system About the Team: Join our team dedicated to ensuring clean water for generations to come! With over 700 employees engaged in planning, designing, building, and operating treatment facilities, our agency is at the forefront of environmental stewardship. Success for us means upholding our legacy while promising future generations a pristine environment. We enforce regulations to reduce harmful waste discharge and actively educate the public and businesses on water quality protection. We prioritize accountability to our ratepayers and operate a well-managed agency that services over 2.3 million King County residents . Our regional wastewater treatment system not only sustains a healthy environment but also fuels economic development, fostering prosperity in our region. If you're passionate about making a difference and thrive in a collaborative environment, join us in our mission to safeguard our precious water resources. Commitment to Equity, Racial and Social Justice: King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive. We prioritize equity, racial and social justice, making it a foundational and daily expectation for all employees. As an Industrial Maintenance Mechanic, you will actively apply these principles in all aspects of your work. Learn more about our commitment at http://www.kingcounty.gov/equity . Apply now for a rewarding career at the Wastewater Treatment Division of King County Department of Natural Resources & Parks (DNRP). Join our talented workforce in protecting and restoring the natural environment and promoting more resilient, sustainable, and equitable communities. Enjoy training, c omprehensive benefits , and growth opportunities. Job Duties What You Will Be Doing: Assign work to staff, track workloads and balance workloads as necessary. Monitor staff progress on assigned work and make recommendations to supervisor regarding staff assignments as needed. Review and approve work requests and close completed work orders in Main saver. Review staff training records and ensure that all required/mandatory trainings are completed on time and certifications are up to date; ensure that staffs follow safety and standard operating procedures (SOP). Meet with individual staff and to ensure regular communication is occurring, issues are addressed, and staff feel heard and valued. Respond to anticipated and unanticipated staff requests to ensure work is occurring safely and in appropriate time frames. Provide appropriate coaching and mentoring to staff on administrative and technical issues; Identify and recommend training for flow monitoring staff; model excellent workplace behaviors and expectations and provide feedback to staff in these areas. Assist in the development and implementation of staff, work group and section work plans, and budget and strategic planning/goals and metrics for the group. Coordinate information sharing and relationship building with peers and partners as needed. Provide input on staff performance appraisals, and recommend staffing actions (hiring, promotion, discipline, etc.). Plan and oversee specialized requests for flow data and meter installation and develop written responses and reports with applicable data and deliver to the appropriate department/requestor. Lead and coordinate field teams conducting flow monitoring tasks. Lead and coordinate office staff involved in data management, analysis, and QA/QC efforts. Provide subject matter expertise on a variety of technical issues related to flow monitoring including identifying and recommending changes to specifications and/or procedures and standards as needed to improve effectiveness and data quality in meeting program goals and project needs. Perform project management activities for flow monitoring projects including developing and implementing scope of work, schedule, and budget. Assist in the preparation of contract specifications and administer contracts; coordinate and support the purchase, asset tagging, and inventory control of flow monitoring equipment. Serve as liaison, as a flow-monitoring expert, between the County and other public agencies such as the City of Seattle, Metropolitan Water Pollution Abatement Advisory Committee (MWPAAC), property owners, and the public for flow-related issues. Work with the FM&A Supervisor in a leadership capacity for the work group. Participate on special projects, panels, and other duties as assigned by the group supervisor. Experience, Qualifications, Knowledge, Skills Qualifications You Bring: Demonstrated technical competence in flow monitoring including site investigations, meter installation, field verification, data collection, detailed data analysis, and reporting; ability to inspect and approve installation of approved flow meters, with enough experience to troubleshoot and assist staff in corrective actions or managing in field situations. Demonstrated skill and ability to work as a people leader by effective collaboration with teams, diverse groups, stakeholders including co-workers, and management. Has empathy including ability to understand what staff need and what motivates them. Possess excellent oral and written communication skills and be a clear communicator with demonstrated ability to work with a variety of staff at different levels. Experience in team building, team dynamics, team leadership and collaborative approaches. Willingness and ability to lead in equity and social justice efforts including having difficult conversations. Advanced analytical, problem solving and troubleshooting skills, and working experience and demonstrated ability to manage records with attention to detail and quality. The successful candidate must submit a complete 5-year driving abstract . License Requirements: Washington State Driving License and have consistent reliable transportation. It Would Be Great if You Also Bring: Working knowledge of water or wastewater conveyance systems. Working knowledge of planning and scheduling, and cost estimating techniques and principles. knowledge of procurement, contract administration, and project management techniques and principles for public work projects. Ability to develop advanced Excel spreadsheets and other tracking documents for the Flow Monitoring and Analysis Program. Thorough knowledge of current acceptable flow monitoring and reporting methods, practices, and requirements for long-range programs within WTD. Training and certification in First Aid/CPR, Confined Space Entry, and Flagging/Work Zone Traffic Control. Supplemental Information Working Conditions: Remote and Onsite Work Details: Employees in this role will primarily be working at a remote home location with some work performed in the field and at the South Treatment Plant (1200 Monster Rd SW, Renton, WA 98057) location. The frequency of onsite work is determined by business needs and may be adjusted accordingly. Onsite reporting locations may be at various King County worksites including the collaboration space at King Street Center (201 S. Jackson St, Seattle, WA 98104). This work arrangement promotes work-life-balance and reduces carbon footprint under the department's vision of Green Where We Work . Remote Work Location Requirement: Employees must reside in Washington State and be within a reasonable distance to King County worksites to meet onsite reporting requirements. Work Schedule: This full-time position works a 40-hour work week with flexible schedules. This position is not covered under the provisions of the Fair Labor Standards Act (FLSA) and is not overtime eligible. Union Representation: This position is represented by Technical Employees' Association (TEA). Duration: This will be a 1 to 2 year SDA assignment. Application and Selection Process: We welcome applications from all qualified applicants. We value diversity, diverse perspectives and life experience and encourage people of all backgrounds to apply. Application materials will be screened for clarity, completeness and alignment with the experience, qualifications, knowledge, and skills essential for this role to determine which candidates may be invited to participate in one or more panel interviews. To apply, submit a: Complete Application Resume (required) Cover Letter - Detailing your experience that makes you a good fit for this position. (required) Note: Additional documents won't be considered during minimum qualification screening. Who to Contact: For more information regarding this recruitment, please contact Helen David at hdavid@kingcounty.gov Discover More About DNRP: Visit our website , explore an interactive map of our recent accomplishments and check us out at Facebook , X (formerly Twitter) , LinkedIn , TikTok , Instagram , YouTube and Keeping King County Green News . Sign up for Job Alerts to be notified of additional career opportunities with King County. Select the Natural Resources category for DNRP opportunities and explore other categories of interest. Forbes named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement. Closing Date/Time:
Sep 11, 2024
Full Time
Summary This position is open to King County Employees only . This position has a possibility for two hires, with each selected candidate working the SDA for one year consecutively. Alternatively this position may have one selected candidate who works this SDA for up to a two year period. This posting may be used to establish a list of qualified candidates for the Flow and Monitoring & Analysis - Lead in the following 6 months after initial selection. About the Role: This position will lead the Flow Monitoring and Analysis staff who maintain and operate 250-300 flow metering equipment in the WTD conveyance system. This lead level position will coordinate the work of assigned field and office staff in the planning, coordination, and implementation of flow monitoring projects including site investigation, flow meter installation, equipment inspection and maintenance, and flow data review, QA/QC, analysis and reporting in support of WTD Operations and Capital programs. Though the lead needs to have some expertise in flow monitoring and data management, this position serves as a people leader rather than a subject matter expert, building relationships, working with staff across the division, maintain a culture of collaboration, and providing daily responsive support to two data analysts and 6 field crew staff. The position will administer contracts, execute a robust flow monitoring program, and provide monitoring and inspection data and information to WTD Capital Projects Program and Operations and Maintenance. This Lead position will also provide subject matter expertise to other program and projects including the Asset Management Program. The Flow Monitoring and Analysis (FM&A) Work Group performs monitoring of WTD's conveyance system to provide reliable flow data and information for the management and upgrade of the (wastewater conveyance) system. The lead will work with project managers, planners, modeling staff, operations staff, and others to ensure useful reliable flow data and information meets the capital and operating needs of WTD. Some of the projects and efforts the FM&A work group supports include: Assess system capacity and Infiltration/Inflow issues, and determine system needs for long-term planning for the management and upgrade of the WTD conveyance system Perform Hydraulic Modeling and Calibration Quantify CSOs for NPDES reporting to the Washington Department of Ecology (DOE) Understand and evaluate flow conditions in support of a wide range of WTD projects including Sewer Heat Recovery, Mouth of Duwamish (MOD), and Saltwater Intrusion Determine the timing and sizing of future facilities and to foster the efficient use of funds Manage the system during peak and/or emergency storm or flow events including collaborating with local agencies (example - monitor UIC wells and SPU/KC M&M agreements) Plan construction and O&M activities within the system About the Team: Join our team dedicated to ensuring clean water for generations to come! With over 700 employees engaged in planning, designing, building, and operating treatment facilities, our agency is at the forefront of environmental stewardship. Success for us means upholding our legacy while promising future generations a pristine environment. We enforce regulations to reduce harmful waste discharge and actively educate the public and businesses on water quality protection. We prioritize accountability to our ratepayers and operate a well-managed agency that services over 2.3 million King County residents . Our regional wastewater treatment system not only sustains a healthy environment but also fuels economic development, fostering prosperity in our region. If you're passionate about making a difference and thrive in a collaborative environment, join us in our mission to safeguard our precious water resources. Commitment to Equity, Racial and Social Justice: King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive. We prioritize equity, racial and social justice, making it a foundational and daily expectation for all employees. As an Industrial Maintenance Mechanic, you will actively apply these principles in all aspects of your work. Learn more about our commitment at http://www.kingcounty.gov/equity . Apply now for a rewarding career at the Wastewater Treatment Division of King County Department of Natural Resources & Parks (DNRP). Join our talented workforce in protecting and restoring the natural environment and promoting more resilient, sustainable, and equitable communities. Enjoy training, c omprehensive benefits , and growth opportunities. Job Duties What You Will Be Doing: Assign work to staff, track workloads and balance workloads as necessary. Monitor staff progress on assigned work and make recommendations to supervisor regarding staff assignments as needed. Review and approve work requests and close completed work orders in Main saver. Review staff training records and ensure that all required/mandatory trainings are completed on time and certifications are up to date; ensure that staffs follow safety and standard operating procedures (SOP). Meet with individual staff and to ensure regular communication is occurring, issues are addressed, and staff feel heard and valued. Respond to anticipated and unanticipated staff requests to ensure work is occurring safely and in appropriate time frames. Provide appropriate coaching and mentoring to staff on administrative and technical issues; Identify and recommend training for flow monitoring staff; model excellent workplace behaviors and expectations and provide feedback to staff in these areas. Assist in the development and implementation of staff, work group and section work plans, and budget and strategic planning/goals and metrics for the group. Coordinate information sharing and relationship building with peers and partners as needed. Provide input on staff performance appraisals, and recommend staffing actions (hiring, promotion, discipline, etc.). Plan and oversee specialized requests for flow data and meter installation and develop written responses and reports with applicable data and deliver to the appropriate department/requestor. Lead and coordinate field teams conducting flow monitoring tasks. Lead and coordinate office staff involved in data management, analysis, and QA/QC efforts. Provide subject matter expertise on a variety of technical issues related to flow monitoring including identifying and recommending changes to specifications and/or procedures and standards as needed to improve effectiveness and data quality in meeting program goals and project needs. Perform project management activities for flow monitoring projects including developing and implementing scope of work, schedule, and budget. Assist in the preparation of contract specifications and administer contracts; coordinate and support the purchase, asset tagging, and inventory control of flow monitoring equipment. Serve as liaison, as a flow-monitoring expert, between the County and other public agencies such as the City of Seattle, Metropolitan Water Pollution Abatement Advisory Committee (MWPAAC), property owners, and the public for flow-related issues. Work with the FM&A Supervisor in a leadership capacity for the work group. Participate on special projects, panels, and other duties as assigned by the group supervisor. Experience, Qualifications, Knowledge, Skills Qualifications You Bring: Demonstrated technical competence in flow monitoring including site investigations, meter installation, field verification, data collection, detailed data analysis, and reporting; ability to inspect and approve installation of approved flow meters, with enough experience to troubleshoot and assist staff in corrective actions or managing in field situations. Demonstrated skill and ability to work as a people leader by effective collaboration with teams, diverse groups, stakeholders including co-workers, and management. Has empathy including ability to understand what staff need and what motivates them. Possess excellent oral and written communication skills and be a clear communicator with demonstrated ability to work with a variety of staff at different levels. Experience in team building, team dynamics, team leadership and collaborative approaches. Willingness and ability to lead in equity and social justice efforts including having difficult conversations. Advanced analytical, problem solving and troubleshooting skills, and working experience and demonstrated ability to manage records with attention to detail and quality. The successful candidate must submit a complete 5-year driving abstract . License Requirements: Washington State Driving License and have consistent reliable transportation. It Would Be Great if You Also Bring: Working knowledge of water or wastewater conveyance systems. Working knowledge of planning and scheduling, and cost estimating techniques and principles. knowledge of procurement, contract administration, and project management techniques and principles for public work projects. Ability to develop advanced Excel spreadsheets and other tracking documents for the Flow Monitoring and Analysis Program. Thorough knowledge of current acceptable flow monitoring and reporting methods, practices, and requirements for long-range programs within WTD. Training and certification in First Aid/CPR, Confined Space Entry, and Flagging/Work Zone Traffic Control. Supplemental Information Working Conditions: Remote and Onsite Work Details: Employees in this role will primarily be working at a remote home location with some work performed in the field and at the South Treatment Plant (1200 Monster Rd SW, Renton, WA 98057) location. The frequency of onsite work is determined by business needs and may be adjusted accordingly. Onsite reporting locations may be at various King County worksites including the collaboration space at King Street Center (201 S. Jackson St, Seattle, WA 98104). This work arrangement promotes work-life-balance and reduces carbon footprint under the department's vision of Green Where We Work . Remote Work Location Requirement: Employees must reside in Washington State and be within a reasonable distance to King County worksites to meet onsite reporting requirements. Work Schedule: This full-time position works a 40-hour work week with flexible schedules. This position is not covered under the provisions of the Fair Labor Standards Act (FLSA) and is not overtime eligible. Union Representation: This position is represented by Technical Employees' Association (TEA). Duration: This will be a 1 to 2 year SDA assignment. Application and Selection Process: We welcome applications from all qualified applicants. We value diversity, diverse perspectives and life experience and encourage people of all backgrounds to apply. Application materials will be screened for clarity, completeness and alignment with the experience, qualifications, knowledge, and skills essential for this role to determine which candidates may be invited to participate in one or more panel interviews. To apply, submit a: Complete Application Resume (required) Cover Letter - Detailing your experience that makes you a good fit for this position. (required) Note: Additional documents won't be considered during minimum qualification screening. Who to Contact: For more information regarding this recruitment, please contact Helen David at hdavid@kingcounty.gov Discover More About DNRP: Visit our website , explore an interactive map of our recent accomplishments and check us out at Facebook , X (formerly Twitter) , LinkedIn , TikTok , Instagram , YouTube and Keeping King County Green News . Sign up for Job Alerts to be notified of additional career opportunities with King County. Select the Natural Resources category for DNRP opportunities and explore other categories of interest. Forbes named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement. Closing Date/Time:
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Non-Rep Payband N10 Annual Rate: $162,131.00 (Minimum) - $245,629.00 (Maximum) *starting negotiable annual salary will be $162,131.00 - $188,477.64 to commensurate with education and experience Reports To: Assistant Chief Maintenance Officer of Maintenance and Engineering Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations). Current Assignment: Under the direction of the Assistant Chief Maintenance Officer of Maintenance & Engineering, the Senior Manager of Fleet Management will be primarily responsible for managing and directing operations of the non-revenue vehicle fleet and fixed on rail equipment. The primary shop is located in Oakland which is responsible for conducting fleet vehicle preventative maintenance, troubleshooting, repairs, modifications and required regulatory inspections. BART’s NRVE shop maintains a rubber tire fleet of 733 vehicles and 350+ pieces of equipment to include heavy construction fixed rail equipment and related assets. Additionally, the position is responsible for ensuring NRVE Shop becomes ISO 9001:2015 complaint with aspiration of being fully certified in the future. Additionally, the Senior Manager of Fleet Management will be responsible for: Working closely with vehicle maintenance engineering and Production Support staff to coordinate and complete activities to maximize vehicle reliability and availability to provide the necessary number of vehicles needed to support the mobility and equipment needs of over 30 departments across the District. Managing the 1,100+ assets and leading a department of 40 personnel, overseeing and continued development of multiple programs and improve based on industry best practices. Administering the District’s vehicle management policy in accordance with the District Employee Pull Notice program requiring daily interfacing with the district third party administrator to ensure only members with valid CA driver license operate district vehicles and ensuring the District’s Commercial Driver policy and program that all 250+ operators must be monitored and compliant with CA state law. Overseeing the District’s Bulk fuel program and contract ensuring accurate invoicing, weight & measures deliveries, and fuel taxing including monitoring and enforcing fuel dispensing to only appropriate district approved vehicles. Managing purchase orders (PO) production for materials or services that aid in supporting the NRVE operation in a timely manner, often with a sense of urgency to prevent extended out of service time. Partnering with Asset Management and Sustainability, implement a 15-year strategic electric vehicle (EV) fleet replacement program to comply with CARB, include a robust district EV charging infrastructure focused on efficiency and accessibility. Coordinating assigned activities with other divisions, departments, and outside agencies, etc. Other Requirements: Must respond to non-revenue vehicle and shop issues 24 hours per day, 7 days per week (on-call). Ensure coordination of emergency response team during unforeseen circumstances. May be required to work shifts of varying hours, days, and duty assignments on a short notice as required by management. Examples of Duties Directs and manages the daily administration and operations of the fleet management division, including planning, organizing, staffing, and implementing the Districtwide Vehicle Use Policy, which ensures that all District-owned vehicles and private or rental vehicles authorized for use on District business are operated in accordance with all state and local laws. Oversees the administration of the District’s EPN program; oversees the coordination of information between the District and DMV; oversees the administration of third-party systems designed for monitoring driver’s license information and generating motor vehicle reports. Prepares written reports and correspondence relating to the fleet management division for senior management, customer departments, business contracts, the general manager, and the board of directors. Develops and prepares bid specifications for vehicles and equipment for all District departments. Assesses funding availability, vehicle and equipment condition, and the vehicle and equipment needs of various users to formulate recommendations for replacements. Administers the acquisition of vehicles and equipment, including alternative fueled ones, disposal of obsolete and surplus vehicles and equipment. Conducts utilization and evaluation studies of the condition of the fleet on an ongoing basis. Manages and monitors the acquisition and disposal of all District Non-Revenue Fleet vehicles and equipment. Assists in the management, development, and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels. Plans, directs, coordinates, and reviews the work plan for assigned staff; assigns work activities, projects and programs; reviews and evaluates work products, methods and procedures; meets with staff to identify and resolve problems. Monitors developments and legislation related to assigned area of responsibility; evaluates impact upon district operations; recommends and implements equipment, practice, and procedural improvements. Selects, trains, motivates and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures. Participates in the development and administration of the division's annual budget; participates in the forecast of funds needed for staffing, equipment, materials and supplies; monitors and approves expenditures; implements adjustments. Serves as the liaison for the Fleet Management Division with other divisions, departments and outside agencies; negotiates and resolves sensitive and controversial issues. Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to track and structures maintenance programs, policies and procedures as appropriate. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of way and facilities repair and maintenance. Minimum Qualifications Education : Bachelor’s degree in facilities management, public administration, business administration, or a related field from an accredited college or university. Experience : Five (5) years of (full-time) professional verifiable experience in fleet management or related experience which must include at least two (2) years of management level responsibilities. Substitution : Additional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge and Skills Knowledge of : Operational characteristics, services, and activities of comprehensive automotive and equipment maintenance program The principles of fleet management and vehicle maintenance for a wide variety of vehicles and equipment Techniques used for researching, analyzing and determining equipment needs and utilization Administrations, budgeting, and personnel management Bid specifications for acquisition of vehicles and equipment Applicable laws, regulations, codes, policies, and procedures related to fleet administration and operation Funding constraints and regulations as they apply to BART or similar agencies Principles and practices of procurement, purchasing, ordering and requisitioning Principles and practices of budget preparation and administration Principles of supervision, training, and performance evaluation Related Federal, State and local laws, codes and regulations Principles and practices of industrial safety policies and procedures. Skill in : Planning, organizing, administering, and evaluating staff performance and the work product for the fleet management division Planning, organizing, and implementing cost effective programs for fleet operations Analyzing, planning, and making recommendations regarding District fleet operational and vehicle replacement budgets Responding rapidly to handle non-standard service requirements Understanding, interpreting, and administering applicable federal, state and local laws, regulations, and policies including those related to health and safety Preparing, maintaining and using computer software programs to maintain records, reports and correspondence Communicating effectively with subordinate staff, co-workers, senior management, customer department representatives, vendors, and members of the board of directors Using problem solving techniques to avoid or resolve fleet maintenance issues Implementing techniques used for researching, analyzing and determining equipment needs and utilization Selecting, supervising, training and evaluating staff Participating in the development and administration of division goals, objectives and procedures Interpreting and applying Federal, State and local policies, laws and regulations Establishing and maintaining effective working relationships with those contacted in the course of work Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) 3% at 50 (Safety Members - Classic) 2.7% @ 57 (Safety Members - PEPRA) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 5 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: Continuous
Jul 26, 2024
Full Time
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Non-Rep Payband N10 Annual Rate: $162,131.00 (Minimum) - $245,629.00 (Maximum) *starting negotiable annual salary will be $162,131.00 - $188,477.64 to commensurate with education and experience Reports To: Assistant Chief Maintenance Officer of Maintenance and Engineering Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations). Current Assignment: Under the direction of the Assistant Chief Maintenance Officer of Maintenance & Engineering, the Senior Manager of Fleet Management will be primarily responsible for managing and directing operations of the non-revenue vehicle fleet and fixed on rail equipment. The primary shop is located in Oakland which is responsible for conducting fleet vehicle preventative maintenance, troubleshooting, repairs, modifications and required regulatory inspections. BART’s NRVE shop maintains a rubber tire fleet of 733 vehicles and 350+ pieces of equipment to include heavy construction fixed rail equipment and related assets. Additionally, the position is responsible for ensuring NRVE Shop becomes ISO 9001:2015 complaint with aspiration of being fully certified in the future. Additionally, the Senior Manager of Fleet Management will be responsible for: Working closely with vehicle maintenance engineering and Production Support staff to coordinate and complete activities to maximize vehicle reliability and availability to provide the necessary number of vehicles needed to support the mobility and equipment needs of over 30 departments across the District. Managing the 1,100+ assets and leading a department of 40 personnel, overseeing and continued development of multiple programs and improve based on industry best practices. Administering the District’s vehicle management policy in accordance with the District Employee Pull Notice program requiring daily interfacing with the district third party administrator to ensure only members with valid CA driver license operate district vehicles and ensuring the District’s Commercial Driver policy and program that all 250+ operators must be monitored and compliant with CA state law. Overseeing the District’s Bulk fuel program and contract ensuring accurate invoicing, weight & measures deliveries, and fuel taxing including monitoring and enforcing fuel dispensing to only appropriate district approved vehicles. Managing purchase orders (PO) production for materials or services that aid in supporting the NRVE operation in a timely manner, often with a sense of urgency to prevent extended out of service time. Partnering with Asset Management and Sustainability, implement a 15-year strategic electric vehicle (EV) fleet replacement program to comply with CARB, include a robust district EV charging infrastructure focused on efficiency and accessibility. Coordinating assigned activities with other divisions, departments, and outside agencies, etc. Other Requirements: Must respond to non-revenue vehicle and shop issues 24 hours per day, 7 days per week (on-call). Ensure coordination of emergency response team during unforeseen circumstances. May be required to work shifts of varying hours, days, and duty assignments on a short notice as required by management. Examples of Duties Directs and manages the daily administration and operations of the fleet management division, including planning, organizing, staffing, and implementing the Districtwide Vehicle Use Policy, which ensures that all District-owned vehicles and private or rental vehicles authorized for use on District business are operated in accordance with all state and local laws. Oversees the administration of the District’s EPN program; oversees the coordination of information between the District and DMV; oversees the administration of third-party systems designed for monitoring driver’s license information and generating motor vehicle reports. Prepares written reports and correspondence relating to the fleet management division for senior management, customer departments, business contracts, the general manager, and the board of directors. Develops and prepares bid specifications for vehicles and equipment for all District departments. Assesses funding availability, vehicle and equipment condition, and the vehicle and equipment needs of various users to formulate recommendations for replacements. Administers the acquisition of vehicles and equipment, including alternative fueled ones, disposal of obsolete and surplus vehicles and equipment. Conducts utilization and evaluation studies of the condition of the fleet on an ongoing basis. Manages and monitors the acquisition and disposal of all District Non-Revenue Fleet vehicles and equipment. Assists in the management, development, and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels. Plans, directs, coordinates, and reviews the work plan for assigned staff; assigns work activities, projects and programs; reviews and evaluates work products, methods and procedures; meets with staff to identify and resolve problems. Monitors developments and legislation related to assigned area of responsibility; evaluates impact upon district operations; recommends and implements equipment, practice, and procedural improvements. Selects, trains, motivates and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures. Participates in the development and administration of the division's annual budget; participates in the forecast of funds needed for staffing, equipment, materials and supplies; monitors and approves expenditures; implements adjustments. Serves as the liaison for the Fleet Management Division with other divisions, departments and outside agencies; negotiates and resolves sensitive and controversial issues. Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to track and structures maintenance programs, policies and procedures as appropriate. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of way and facilities repair and maintenance. Minimum Qualifications Education : Bachelor’s degree in facilities management, public administration, business administration, or a related field from an accredited college or university. Experience : Five (5) years of (full-time) professional verifiable experience in fleet management or related experience which must include at least two (2) years of management level responsibilities. Substitution : Additional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge and Skills Knowledge of : Operational characteristics, services, and activities of comprehensive automotive and equipment maintenance program The principles of fleet management and vehicle maintenance for a wide variety of vehicles and equipment Techniques used for researching, analyzing and determining equipment needs and utilization Administrations, budgeting, and personnel management Bid specifications for acquisition of vehicles and equipment Applicable laws, regulations, codes, policies, and procedures related to fleet administration and operation Funding constraints and regulations as they apply to BART or similar agencies Principles and practices of procurement, purchasing, ordering and requisitioning Principles and practices of budget preparation and administration Principles of supervision, training, and performance evaluation Related Federal, State and local laws, codes and regulations Principles and practices of industrial safety policies and procedures. Skill in : Planning, organizing, administering, and evaluating staff performance and the work product for the fleet management division Planning, organizing, and implementing cost effective programs for fleet operations Analyzing, planning, and making recommendations regarding District fleet operational and vehicle replacement budgets Responding rapidly to handle non-standard service requirements Understanding, interpreting, and administering applicable federal, state and local laws, regulations, and policies including those related to health and safety Preparing, maintaining and using computer software programs to maintain records, reports and correspondence Communicating effectively with subordinate staff, co-workers, senior management, customer department representatives, vendors, and members of the board of directors Using problem solving techniques to avoid or resolve fleet maintenance issues Implementing techniques used for researching, analyzing and determining equipment needs and utilization Selecting, supervising, training and evaluating staff Participating in the development and administration of division goals, objectives and procedures Interpreting and applying Federal, State and local policies, laws and regulations Establishing and maintaining effective working relationships with those contacted in the course of work Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) 3% at 50 (Safety Members - Classic) 2.7% @ 57 (Safety Members - PEPRA) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 5 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: Continuous
State of Missouri
St. Louis County, Missouri, United States
Working with the Division of Youth Services is more than it seems. You will be working with staff to create a safe, therapeutic, and educational environment for youth in our day treatment and residential programs. To succeed in this position you will need to be empathetic, nonjudgmental, cooperative, encouraging, able-bodied, professional, and respectful; you must be able to communicate clearly, honestly and openly. We also offer a variety of great benefits including health, dental, vision, paid holidays, cafeteria plans, retirement, and more. Join us and help make the difference for our youth today! This is professional work in the coordination of comprehensive treatment and related services for youth placed with the Missouri Division of Youth Services. This position performs client assessment, classification, procurement, coordination, and evaluation of services to determine needed services. The following tasks are the responsibility of the Youth Services Specialist: Develop a working relationship and therapeutic rapport with each youth and family. Update each family as needed on the youth’s progress and discuss family needs. Develop an integrated, individualized, comprehensive treatment plan to address each youth's needs then review plan with the client, family, and designated service providers, and prepares updates. Evaluate youth's responsiveness to the treatment plans continuously. Visit with youth and families in their homes. Prepare alternative educational and vocational plans. Ensure victim rights and sex offender notifications and registrations requirements and restitution obligations are met. Attend and assist in planning treatment assessment and transitional meetings. Represent the agency at staffing and hearings, Administrative Reviews, and meetings with service providers. Provide direct services, including counseling, crisis intervention, and other special client needs. This includes implementing treatment plans and providing Awareness Supervision to youth, with responsibility for their safety, personal conduct, care, education, and therapy. Awareness Supervision is defined as the ability to see, be seen by, and to hear and be heard by youth at all times in order to be capable of swift, appropriate response. Maintain security, including intervention and/or full participation in physical restraints of youth during emergencies or altercations to prevent escapes and gain physical control of youth. Intervene in youth medical emergencies defined as the ability to perform first-aid interventions for youth including, but not limited to Cardiopulmonary Resuscitation (CPR). Recruit, develop, screen, and train foster placements, direct and indirect services, purchase of service contracts, social service aids, and other community resources to meet client needs. Provide shift coverage in the residential programs that operate 24/7 as needed. Maintain a telephone or other approved means of contact at all times. Transport and escort youth and families in everyday and emergency situations. Role model appropriate behavior. Perform other tasks as assigned. One or more years of professional experience at or above the level of Education Specialist, Youth Services Specialist (Recreation Officer II), Registered Nurse, Addiction Counselor I, Vocational Education Instructor, or Youth Services Worker (Youth Specialist II) with the Missouri Division of Youth Services in the treatment of juveniles. OR A Bachelor’s degree from an accredited college or university with a minimum of 15 earned credit hours in one or a combination of the following: Criminal Justice, Psychology, Sociology, Social Work, Counseling, Education, or a closely related field; and One or more years of professional experience in the treatment of juveniles (12-17 years of age) which involved group or individual counseling techniques. OR A Bachelor’s degree and 1-3 years of youth treatment experience and/or relevant certification. (Substitutions may be allowed.) Special Requirements: Possession of a valid driver’s license (24 earned graduate credit hours from an accredited college or university in the specified areas may substitute on a year-for-year basis for the required experience.) (Additional qualifying experience may substitute for a year-for-year basis for the required deficiencies in the required education.) Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here
Sep 12, 2024
Full Time
Working with the Division of Youth Services is more than it seems. You will be working with staff to create a safe, therapeutic, and educational environment for youth in our day treatment and residential programs. To succeed in this position you will need to be empathetic, nonjudgmental, cooperative, encouraging, able-bodied, professional, and respectful; you must be able to communicate clearly, honestly and openly. We also offer a variety of great benefits including health, dental, vision, paid holidays, cafeteria plans, retirement, and more. Join us and help make the difference for our youth today! This is professional work in the coordination of comprehensive treatment and related services for youth placed with the Missouri Division of Youth Services. This position performs client assessment, classification, procurement, coordination, and evaluation of services to determine needed services. The following tasks are the responsibility of the Youth Services Specialist: Develop a working relationship and therapeutic rapport with each youth and family. Update each family as needed on the youth’s progress and discuss family needs. Develop an integrated, individualized, comprehensive treatment plan to address each youth's needs then review plan with the client, family, and designated service providers, and prepares updates. Evaluate youth's responsiveness to the treatment plans continuously. Visit with youth and families in their homes. Prepare alternative educational and vocational plans. Ensure victim rights and sex offender notifications and registrations requirements and restitution obligations are met. Attend and assist in planning treatment assessment and transitional meetings. Represent the agency at staffing and hearings, Administrative Reviews, and meetings with service providers. Provide direct services, including counseling, crisis intervention, and other special client needs. This includes implementing treatment plans and providing Awareness Supervision to youth, with responsibility for their safety, personal conduct, care, education, and therapy. Awareness Supervision is defined as the ability to see, be seen by, and to hear and be heard by youth at all times in order to be capable of swift, appropriate response. Maintain security, including intervention and/or full participation in physical restraints of youth during emergencies or altercations to prevent escapes and gain physical control of youth. Intervene in youth medical emergencies defined as the ability to perform first-aid interventions for youth including, but not limited to Cardiopulmonary Resuscitation (CPR). Recruit, develop, screen, and train foster placements, direct and indirect services, purchase of service contracts, social service aids, and other community resources to meet client needs. Provide shift coverage in the residential programs that operate 24/7 as needed. Maintain a telephone or other approved means of contact at all times. Transport and escort youth and families in everyday and emergency situations. Role model appropriate behavior. Perform other tasks as assigned. One or more years of professional experience at or above the level of Education Specialist, Youth Services Specialist (Recreation Officer II), Registered Nurse, Addiction Counselor I, Vocational Education Instructor, or Youth Services Worker (Youth Specialist II) with the Missouri Division of Youth Services in the treatment of juveniles. OR A Bachelor’s degree from an accredited college or university with a minimum of 15 earned credit hours in one or a combination of the following: Criminal Justice, Psychology, Sociology, Social Work, Counseling, Education, or a closely related field; and One or more years of professional experience in the treatment of juveniles (12-17 years of age) which involved group or individual counseling techniques. OR A Bachelor’s degree and 1-3 years of youth treatment experience and/or relevant certification. (Substitutions may be allowed.) Special Requirements: Possession of a valid driver’s license (24 earned graduate credit hours from an accredited college or university in the specified areas may substitute on a year-for-year basis for the required experience.) (Additional qualifying experience may substitute for a year-for-year basis for the required deficiencies in the required education.) Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here
California State University (CSU) Bakersfield
9001 Stockdale Highway, Bakersfield, CA 93311, USA
CLASSIFICATION TITLE: Student Services Professional III UNION CODE: R04 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location). ANTICIPATED HIRING RANGE: Starting salary upon appointment is not expected to exceed $5,276 per month. However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $5,276 - $7,517 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants. SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION , applications must be received by August 8, 2024 ; however, the position will remain open until filled. POSITION PURPOSE: Under general direction of the Director of Basic Needs, the Basic Needs Coordinator plays a pivotal role in providing complex, comprehensive case management services to undergraduate and graduate students encountering basic needs or other unique challenges. The Coordinator evaluates student support requirements and implements interventions, referrals, and connections to follow-up services accordingly while providing a safe and welcoming environment. Additionally, the Coordinator oversees the day-to-day operations of the Basic Needs hub, managing student assistant schedules, food pantry inventory, and conducting detailed data analysis. With a steadfast commitment to student success, the Coordinator designs and executes multifaceted outreach programs, including initiatives to increase CalFresh applications. The incumbent must be adept at multitasking, managing diverse caseloads, and fostering a supportive environment for students. DUTIES & RESPONSIBILITIES: Case Management Provide case management services to students of concern or to those who are experiencing basic needs concerns using a high degree of judgement to ensure their educational experience is not adversely affected. Conduct comprehensive assessments of student support needs, including food insecurity, housing instability, financial challenges, and other basic needs. Develop and implement individualized service plans tailored to each student's circumstances, including short-term interventions and long-term support strategies. Facilitate referrals to on-campus and off-campus resources, such as counseling services, financial aid, housing assistance programs, and community organizations. Provide ongoing monitoring and follow-up support to ensure students' needs are met and goals are achieved. Develop and maintain systems for receiving and tracking cases. Operational Support Oversee the day-to-day operations of the Basic Needs hub and Food Pantry, ensuring a safe, welcoming, and inclusive environment for students. Manage student assistant schedules, including recruitment, training, supervision, and evaluation. Coordinate food pantry operations, including inventory management, procurement, stocking, and distribution. Conduct thorough data analysis to track trends, evaluate program effectiveness, and inform strategic decision-making processes. Outreach Develop and implement strategic outreach plans to raise awareness of Basic Needs services and resources among the student body. Collaborate with campus partners, student organizations, and community agencies to expand outreach efforts and reach underserved populations. Design and execute targeted campaigns and events to increase student engagement and participation in Basic Needs programs, including workshops, presentations, and awareness campaigns. Lead initiatives to increase CalFresh applications among eligible students, providing guidance, assistance, and support throughout the application process. Serve as a resource and referral for professional, faculty, and student advisors regarding services and logistics. Campus Collaboration Forge strong partnerships with various campus departments, offices, and stakeholders such as Housing and Residential Life, Veterans Success Center, Disability Services, Counseling Center, Student Health Center, etc., to enhance coordination and collaboration in supporting students' basic needs. Serve as a liaison between Basic Needs services and other campus support programs, including academic advising, counseling services, student affairs, and the CARE Team. Collaborate with faculty, staff, and administrators to identify and address systemic barriers to student success related to basic needs insecurity. Participate in campus committees, task forces, and working groups focused on student well-being and equity initiatives. Basic Needs Liaison to CARE Team Serve as the primary point of contact and advocate for students referred to Basic Needs services through the CARE Team or other campus support networks. Provide timely and relevant information to CARE Team members regarding students' basic needs concerns, progress, and outcomes. Collaborate with CARE Team members to develop holistic support plans for students, addressing both immediate needs and long-term goals. Maintain confidentiality and adhere to privacy regulations when sharing information about students' situations and circumstances. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related and three (3) years of progressively responsible professional student services work. A master’s degree in counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one (1) year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three (3) years of experience for positions with a major responsibility for professional career or personal counseling. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures, and practices of the program area to which assigned. General knowledge of individual counseling techniques. General knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action. Ability to advise students individually and in groups on complex student-related matters. Ability to determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature. Ability to interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze, and define the problem, draw valid conclusions, and project consequences of various alternative courses of action. Ability to carry out a variety of professionally complex assignments without detailed instructions. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply policies and procedures. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. PREFERRED QUALIFICATIONS: Master’s degree in Counseling, Social Work, Educational Counseling, or related field. Extensive case management experience and collaboration with community agencies. Experience and/or knowledge of the CSU system. Demonstrated skills in an institutional/educational environment possessing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: LIGHT WORK - involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds. ENVIRONMENTAL FACTORS: N/A SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Limited: The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017 GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Advertised: Jul 25 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 26, 2024
CLASSIFICATION TITLE: Student Services Professional III UNION CODE: R04 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location). ANTICIPATED HIRING RANGE: Starting salary upon appointment is not expected to exceed $5,276 per month. However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $5,276 - $7,517 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants. SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION , applications must be received by August 8, 2024 ; however, the position will remain open until filled. POSITION PURPOSE: Under general direction of the Director of Basic Needs, the Basic Needs Coordinator plays a pivotal role in providing complex, comprehensive case management services to undergraduate and graduate students encountering basic needs or other unique challenges. The Coordinator evaluates student support requirements and implements interventions, referrals, and connections to follow-up services accordingly while providing a safe and welcoming environment. Additionally, the Coordinator oversees the day-to-day operations of the Basic Needs hub, managing student assistant schedules, food pantry inventory, and conducting detailed data analysis. With a steadfast commitment to student success, the Coordinator designs and executes multifaceted outreach programs, including initiatives to increase CalFresh applications. The incumbent must be adept at multitasking, managing diverse caseloads, and fostering a supportive environment for students. DUTIES & RESPONSIBILITIES: Case Management Provide case management services to students of concern or to those who are experiencing basic needs concerns using a high degree of judgement to ensure their educational experience is not adversely affected. Conduct comprehensive assessments of student support needs, including food insecurity, housing instability, financial challenges, and other basic needs. Develop and implement individualized service plans tailored to each student's circumstances, including short-term interventions and long-term support strategies. Facilitate referrals to on-campus and off-campus resources, such as counseling services, financial aid, housing assistance programs, and community organizations. Provide ongoing monitoring and follow-up support to ensure students' needs are met and goals are achieved. Develop and maintain systems for receiving and tracking cases. Operational Support Oversee the day-to-day operations of the Basic Needs hub and Food Pantry, ensuring a safe, welcoming, and inclusive environment for students. Manage student assistant schedules, including recruitment, training, supervision, and evaluation. Coordinate food pantry operations, including inventory management, procurement, stocking, and distribution. Conduct thorough data analysis to track trends, evaluate program effectiveness, and inform strategic decision-making processes. Outreach Develop and implement strategic outreach plans to raise awareness of Basic Needs services and resources among the student body. Collaborate with campus partners, student organizations, and community agencies to expand outreach efforts and reach underserved populations. Design and execute targeted campaigns and events to increase student engagement and participation in Basic Needs programs, including workshops, presentations, and awareness campaigns. Lead initiatives to increase CalFresh applications among eligible students, providing guidance, assistance, and support throughout the application process. Serve as a resource and referral for professional, faculty, and student advisors regarding services and logistics. Campus Collaboration Forge strong partnerships with various campus departments, offices, and stakeholders such as Housing and Residential Life, Veterans Success Center, Disability Services, Counseling Center, Student Health Center, etc., to enhance coordination and collaboration in supporting students' basic needs. Serve as a liaison between Basic Needs services and other campus support programs, including academic advising, counseling services, student affairs, and the CARE Team. Collaborate with faculty, staff, and administrators to identify and address systemic barriers to student success related to basic needs insecurity. Participate in campus committees, task forces, and working groups focused on student well-being and equity initiatives. Basic Needs Liaison to CARE Team Serve as the primary point of contact and advocate for students referred to Basic Needs services through the CARE Team or other campus support networks. Provide timely and relevant information to CARE Team members regarding students' basic needs concerns, progress, and outcomes. Collaborate with CARE Team members to develop holistic support plans for students, addressing both immediate needs and long-term goals. Maintain confidentiality and adhere to privacy regulations when sharing information about students' situations and circumstances. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related and three (3) years of progressively responsible professional student services work. A master’s degree in counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one (1) year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three (3) years of experience for positions with a major responsibility for professional career or personal counseling. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures, and practices of the program area to which assigned. General knowledge of individual counseling techniques. General knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action. Ability to advise students individually and in groups on complex student-related matters. Ability to determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature. Ability to interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze, and define the problem, draw valid conclusions, and project consequences of various alternative courses of action. Ability to carry out a variety of professionally complex assignments without detailed instructions. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply policies and procedures. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. PREFERRED QUALIFICATIONS: Master’s degree in Counseling, Social Work, Educational Counseling, or related field. Extensive case management experience and collaboration with community agencies. Experience and/or knowledge of the CSU system. Demonstrated skills in an institutional/educational environment possessing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: LIGHT WORK - involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds. ENVIRONMENTAL FACTORS: N/A SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Limited: The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017 GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Advertised: Jul 25 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment : Full-Time, Probationary Job Classification : Student Services Professional III Anticipated Hiring Range : $5,025 - $5,736 per month ($60,300 - $68,832 annually) Work Hours : Monday - Friday, 8am - 5pm Recruitment Closing Date : Open until filled About the Center for Transformative, Retention, Equity and Empowerment Cultural retention centers on college campuses make a powerful difference in student learning and retention and fosters an environment that promotes leadership development, critical thinking, a sense of belonging, cultural identity, and academic growth-all components for engagement in the learning process. This role will work with the Center for Transformation, Retention, Equity and Empowerment department in building and leading a standalone cultural retention center model and rooted in student success (critical learning and intersectional identity development, transformative justice, culturally relevant approaches to career readiness, coalition building, and social change). Job Responsibilities Student Retention & Support Provide personalized one-to-one strength-based academic coaching to Native American and Indigenous students to help achieve their educational and career goals, including identifying institutional obstacles, clarifying students' goals, and fostering a commitment to graduation. Enhance students' navigational capital by facilitating referrals to appropriate campus offices such as the Bronco Advising Center, Dean of Students Office, Financial Aid, Counseling & Psychological Services, and provide follow-up and advocacy to enhance their university experience as needed. Utilize CPP Connect (institutional student academic information system) to schedule coaching sessions, assess student academic progress, celebrate academic milestones, and align interests with career exploration opportunities such as internships and registered campus organizations. Collaborate with the CARE Center staff to refer and support students facing academic and personal challenges. Partner with campus resources (e.g., campus research opportunities, study abroad programs, leadership development) to develop pathways for students' participation in high-impact programs. Program Development, Marketing & Assessment Collaborate with campus partners to design and implement programs and initiatives that support the academic success Native American and Indigenous students. Provide personalized one-to-one strength-based academic coaching to Native American and Indigenous students, assisting them in identifying institutional obstacles, clarifying their goals, and fostering a commitment to graduation. Develop and produce marketing materials, including newsletters, promotional materials, websites, and social media platforms, while identifying center cultural archives. Identify and operationalize short- and long-term goals aligned with institutional and divisional priorities to increase the persistence, retention, and graduation rates of Native American and Indigenous students. Develop an assessment process to articulate the impact of programs, services, and events aimed at increasing the persistence, retention, and graduation rates of Native American and Indigenous undergraduate students. Program & Resource Coordination Demonstrate knowledge of and adherence to State, CPP, Division, and departmental policies and procedures that impact operational activities and services. Cultivate a welcoming, brave, and safe space while fostering a sense of community and belonging through center management. Oversee day-to-day operations, including supervision of student staff, part-time staff, and the center. Recruit, train, and evaluate student staff and part-time staff with a developmental approach. Manage State, Foundation, and Philanthropic funds in collaboration with the HEERA manager, including reconciliation of monthly purchasing procurement card statements. Department Liaison Identify, build, and maintain relationships with affinity Native American and Indigenous student groups, including recognized student organizations and interest groups, to enhance student experience and promote partnerships. Represent the department and/or unit through service on campus, in the community, and in professional development activities identified by the incumbent and agreed upon with the lead/supervisor. Minimum Requirements Bachelor’s degree in a related field Three (3) years of progressively responsible professional student services work experience. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures, and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Preferred Qualifications Experience working with a Native American and Indigenous student community. Master’s degree; preferably in student affairs, higher education administration, college student personnel, social work, counseling, or a related field. The ideal candidate will be experienced, creative, compassionate, and a proven leader who has solid operational knowledge of and demonstrated, documented success in leading and managing the major elements of this portfolio through an anti-racist, student ready, and culturally relevant retention framework. Highly desirable qualities include knowledge of and dedication towards best practices, as well as demonstrated leadership ability in working with a range of professional staff, faculty, parents and supporters, senior administrative colleagues, other campus constituents and external organizations. Benefits and Total Rewards Work-Life Balance - (15) Paid Holidays, Up to (24) Vacation Days, Unlimited Paid Sick Time accrual, (1) Paid Personal Holiday, and other Paid Leave Programs. Premier Health Coverage - An array of health plans (HMO & PPO) that include prescription drug coverage, and Dental and Vision insurance at no cost to you and dependents. Premier Pension Plan - CalPERS Retirement Plan. Employee Assistance Program - Free mental health counseling, childcare/eldercare support, financial consultation, legal advice, and more. Education Benefits - CSU Employee Fee Waiver Program for you and any qualifying dependent and eligibility for the Public Service Loan Forgiveness Program. Employee Wellness - TREE encourages staff members to openly communicate their individual wellness needs and strategies that align with departmental capacity and University policies. Oversight of student-center programming requires evening, night, and weekend hours. Our department offers work adjustments based on position and center needs. Professional Development Opportunities - We care and invest in the growth and development of our people. Our staff members are encouraged to look for opportunities that aligns and challenges their leadership development. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . CSU Classification Salary Range This position is part of the Academic Professional California (APC) bargaining unit 4. The CSU Classification Standards for this position are located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is: minimum $5,025 and maximum $7,159 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Feb 23 2024 Pacific Standard Time Applications close: Closing Date/Time:
Jul 14, 2024
Type of Appointment : Full-Time, Probationary Job Classification : Student Services Professional III Anticipated Hiring Range : $5,025 - $5,736 per month ($60,300 - $68,832 annually) Work Hours : Monday - Friday, 8am - 5pm Recruitment Closing Date : Open until filled About the Center for Transformative, Retention, Equity and Empowerment Cultural retention centers on college campuses make a powerful difference in student learning and retention and fosters an environment that promotes leadership development, critical thinking, a sense of belonging, cultural identity, and academic growth-all components for engagement in the learning process. This role will work with the Center for Transformation, Retention, Equity and Empowerment department in building and leading a standalone cultural retention center model and rooted in student success (critical learning and intersectional identity development, transformative justice, culturally relevant approaches to career readiness, coalition building, and social change). Job Responsibilities Student Retention & Support Provide personalized one-to-one strength-based academic coaching to Native American and Indigenous students to help achieve their educational and career goals, including identifying institutional obstacles, clarifying students' goals, and fostering a commitment to graduation. Enhance students' navigational capital by facilitating referrals to appropriate campus offices such as the Bronco Advising Center, Dean of Students Office, Financial Aid, Counseling & Psychological Services, and provide follow-up and advocacy to enhance their university experience as needed. Utilize CPP Connect (institutional student academic information system) to schedule coaching sessions, assess student academic progress, celebrate academic milestones, and align interests with career exploration opportunities such as internships and registered campus organizations. Collaborate with the CARE Center staff to refer and support students facing academic and personal challenges. Partner with campus resources (e.g., campus research opportunities, study abroad programs, leadership development) to develop pathways for students' participation in high-impact programs. Program Development, Marketing & Assessment Collaborate with campus partners to design and implement programs and initiatives that support the academic success Native American and Indigenous students. Provide personalized one-to-one strength-based academic coaching to Native American and Indigenous students, assisting them in identifying institutional obstacles, clarifying their goals, and fostering a commitment to graduation. Develop and produce marketing materials, including newsletters, promotional materials, websites, and social media platforms, while identifying center cultural archives. Identify and operationalize short- and long-term goals aligned with institutional and divisional priorities to increase the persistence, retention, and graduation rates of Native American and Indigenous students. Develop an assessment process to articulate the impact of programs, services, and events aimed at increasing the persistence, retention, and graduation rates of Native American and Indigenous undergraduate students. Program & Resource Coordination Demonstrate knowledge of and adherence to State, CPP, Division, and departmental policies and procedures that impact operational activities and services. Cultivate a welcoming, brave, and safe space while fostering a sense of community and belonging through center management. Oversee day-to-day operations, including supervision of student staff, part-time staff, and the center. Recruit, train, and evaluate student staff and part-time staff with a developmental approach. Manage State, Foundation, and Philanthropic funds in collaboration with the HEERA manager, including reconciliation of monthly purchasing procurement card statements. Department Liaison Identify, build, and maintain relationships with affinity Native American and Indigenous student groups, including recognized student organizations and interest groups, to enhance student experience and promote partnerships. Represent the department and/or unit through service on campus, in the community, and in professional development activities identified by the incumbent and agreed upon with the lead/supervisor. Minimum Requirements Bachelor’s degree in a related field Three (3) years of progressively responsible professional student services work experience. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures, and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Preferred Qualifications Experience working with a Native American and Indigenous student community. Master’s degree; preferably in student affairs, higher education administration, college student personnel, social work, counseling, or a related field. The ideal candidate will be experienced, creative, compassionate, and a proven leader who has solid operational knowledge of and demonstrated, documented success in leading and managing the major elements of this portfolio through an anti-racist, student ready, and culturally relevant retention framework. Highly desirable qualities include knowledge of and dedication towards best practices, as well as demonstrated leadership ability in working with a range of professional staff, faculty, parents and supporters, senior administrative colleagues, other campus constituents and external organizations. Benefits and Total Rewards Work-Life Balance - (15) Paid Holidays, Up to (24) Vacation Days, Unlimited Paid Sick Time accrual, (1) Paid Personal Holiday, and other Paid Leave Programs. Premier Health Coverage - An array of health plans (HMO & PPO) that include prescription drug coverage, and Dental and Vision insurance at no cost to you and dependents. Premier Pension Plan - CalPERS Retirement Plan. Employee Assistance Program - Free mental health counseling, childcare/eldercare support, financial consultation, legal advice, and more. Education Benefits - CSU Employee Fee Waiver Program for you and any qualifying dependent and eligibility for the Public Service Loan Forgiveness Program. Employee Wellness - TREE encourages staff members to openly communicate their individual wellness needs and strategies that align with departmental capacity and University policies. Oversight of student-center programming requires evening, night, and weekend hours. Our department offers work adjustments based on position and center needs. Professional Development Opportunities - We care and invest in the growth and development of our people. Our staff members are encouraged to look for opportunities that aligns and challenges their leadership development. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . CSU Classification Salary Range This position is part of the Academic Professional California (APC) bargaining unit 4. The CSU Classification Standards for this position are located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is: minimum $5,025 and maximum $7,159 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Feb 23 2024 Pacific Standard Time Applications close: Closing Date/Time:
City of Kansas City, MO
Kansas City, Missouri, United States
Several seasonal & part-time positions available with the Parks & Recreation Department, Community Services Division located at Gregg Klice Community Center, 1600 Buck O'Neil Way Salary Range: $16.12-$24.58/hour Normal Work Days/Hours: Monday-Thursday, 7:00 a.m.-8:00 p.m., Friday, 7:00 a.m.-5:00 p.m., or Saturday-Sunday, 9:00 a.m.-5:00 p.m. Application Deadline Date: Open Until Filled Responsibilities Rescues swimmers who are tired or having difficulties and responds to emergencies. Applies artificial respiration or Cardio- Pulmonary Resuscitation (CPR), if necessary. Administers first aid to cuts and other injuries suffered by swimmers. Conducts and monitors aquatics activities. Teaches or assists in teaching swimming and life saving techniques. Officiates at water contests and exhibitions. Opens, secures, and cleans program areas before and after program use. Observes and enforces all rules and regulations of the facility and informs patrons of the rules. Maintains constant surveillance of patrons in the facility. Makes routine chlorine tests of the swimming pool water. Attends monthly in-service training sessions. Completes all appropriate daily paperwork and trainings during shift. Inspects program areas and equipment and recommends maintenance and repair as needed. Issues, receives, and controls the use of recreational equipment and supplies. Monitors equipment inventories and recommends procurement of items as needed. Assists with special events as needed. Performs other duties as assigned. Qualifications MUST be at least 16 years of age and have of a current lifeguard certificate or shallow water lifeguarding certificate as issued by the American Red Cross, Ellis, StarGuard, or the YMCA. Must pass a pre-employment drug screen and post-offer physical examination as prescribed by the City. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT 816-243-3010. Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete. In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System. Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education. The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education. For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained. Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical. If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months. The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org . If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).
Jul 14, 2024
Part Time
Several seasonal & part-time positions available with the Parks & Recreation Department, Community Services Division located at Gregg Klice Community Center, 1600 Buck O'Neil Way Salary Range: $16.12-$24.58/hour Normal Work Days/Hours: Monday-Thursday, 7:00 a.m.-8:00 p.m., Friday, 7:00 a.m.-5:00 p.m., or Saturday-Sunday, 9:00 a.m.-5:00 p.m. Application Deadline Date: Open Until Filled Responsibilities Rescues swimmers who are tired or having difficulties and responds to emergencies. Applies artificial respiration or Cardio- Pulmonary Resuscitation (CPR), if necessary. Administers first aid to cuts and other injuries suffered by swimmers. Conducts and monitors aquatics activities. Teaches or assists in teaching swimming and life saving techniques. Officiates at water contests and exhibitions. Opens, secures, and cleans program areas before and after program use. Observes and enforces all rules and regulations of the facility and informs patrons of the rules. Maintains constant surveillance of patrons in the facility. Makes routine chlorine tests of the swimming pool water. Attends monthly in-service training sessions. Completes all appropriate daily paperwork and trainings during shift. Inspects program areas and equipment and recommends maintenance and repair as needed. Issues, receives, and controls the use of recreational equipment and supplies. Monitors equipment inventories and recommends procurement of items as needed. Assists with special events as needed. Performs other duties as assigned. Qualifications MUST be at least 16 years of age and have of a current lifeguard certificate or shallow water lifeguarding certificate as issued by the American Red Cross, Ellis, StarGuard, or the YMCA. Must pass a pre-employment drug screen and post-offer physical examination as prescribed by the City. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT 816-243-3010. Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete. In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System. Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education. The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education. For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained. Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical. If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months. The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org . If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary Under the direct supervision of the Associate Director of Facilities Operations, the Facilities Services Coordinator performs all duties but work independently in performing all procurement services, inventory control, work control functions and minor project coordination for University Housing Services. Direct supervision of laborers to include recruitment, hiring, training and evaluation. Provide directions and oversees setup and break down during University Housing Services major events to laborers. Key Responsibilities Coordinates distribution of supplies and equipment to residence halls and apartment complexes including trash and recycling containers, power strips, plungers, and other essential items. Maintains inventory of first aid supplies for facilities staff, residence offices, and for UHS staff; restocks as needed. Restocks and orders new supplies each year as needed. Creates and maintains records and organizes storage areas in each building, in storage pods, and parking garage to ensure all space are being utilized correctly. Works with supervisors to keep the areas clear and organized. Keeps records of department's equipment and their location. Maintains the pickup, storage, and removal of abandonment items. Coordinates appointments with students to pick up their items. Bags and inventories items to be donated on a monthly basis. Process and assigns work orders based on task to Laborers and oversees the completion. Develop preventive maintenance program for Laborers and adjust accordingly based on staffing. Maintains records of all safety equipment provided to facilities staff for Housing Primary data base administrator for Housing's Total Management Assets (TMA) work order system. Performs day-to-day administration, creates and closes work orders, trouble shoots problems or creates specialized reports, solves problems, maintains data to meet our departmental needs. Develops procedures and account access to individuals. Responsible for analysis, implementation, and creation of various administrative systems within the TMA program to support organizational needs. Daily processing of work order requests. Reviews incoming requests to ensure that all urgent needs are completed in a timely manner. Collects service requests three to five times daily. Responds to inquiries or complaints about the status of their work order. Distributes work orders to appropriate members of the facilities team. Research status on outstanding work orders for Associate Director for Facilities Operations. Preparing, processing, and researching purchase requisitions. Verifies, processes, and researches all invoices to be paid. Responsible for the selection, training, and supervision of purchasing student assistant. Responsible for submitting payment requests and staff reimbursements. Responsible for assisting UHS Accountant to reconcile all expense accounts against the CSU Data Warehouse reports which includes monitoring, reporting, researching and troubleshooting discrepancies. Maintains dept. expense database which includes record keeping of all requisitions, making recommendations to the Database Administrator on adjustment to the expense database in relation to forms, reports, and tables where needed in order to accurately assist in reconciling with the University expenses. Knowledge, Skills & Abilities Thorough knowledge of methods, procedures and practices, English grammar, business writing, punctuation and spelling. Ability to compose and appropriately format correspondence and reports. Working knowledge of software applications: word processing, spreadsheet (Excel), database management (Access). Ability to perform a variety of administrative, technical and analytical duties of limited to moderate complexity under general supervision. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Strong oral communication skills. Must possess excellent customer service and public relations skills. Ability to train on new skills and procedures and provide work lead direction. Ability to work flexible hours and weekends as needed. Demonstrated knowledge of computer applications: MS Word, Excel, Access, PowerPoint, Internet tools. Ability to learn and use People Soft software application, StarRez, the internal housing database system and TMA, Total Management Asset system. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Thorough knowledge of office systems, and ability to use broader range of technology, systems, and packages. Ability to work independently and handle multiple work unit priorities and projects. Ability to coordinate and prioritize multiple administrative and clerical tasks for a variety of users, set schedules, and complete projects accordingly. Ability to coordinate and direct student assistant(s). Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies. Ability to display a strong sense of commitment to customer needs, and possess excellent customer service and public relations skills. Ability to communicate with constituents in a professional and respectful manner. Required Qualifications A bachelor's degree and/or equivalent training. Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications 3-5 years administrative experience Compensation Classification: Administrative Analyst/Specialist - Non-Exempt Anticipated Hiring Range: $3,694/month - $4,494/month CSU Salary Range: $3,694/month - $7,131/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: May 21, 2024 through June 4, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: May 21 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job Summary Under the direct supervision of the Associate Director of Facilities Operations, the Facilities Services Coordinator performs all duties but work independently in performing all procurement services, inventory control, work control functions and minor project coordination for University Housing Services. Direct supervision of laborers to include recruitment, hiring, training and evaluation. Provide directions and oversees setup and break down during University Housing Services major events to laborers. Key Responsibilities Coordinates distribution of supplies and equipment to residence halls and apartment complexes including trash and recycling containers, power strips, plungers, and other essential items. Maintains inventory of first aid supplies for facilities staff, residence offices, and for UHS staff; restocks as needed. Restocks and orders new supplies each year as needed. Creates and maintains records and organizes storage areas in each building, in storage pods, and parking garage to ensure all space are being utilized correctly. Works with supervisors to keep the areas clear and organized. Keeps records of department's equipment and their location. Maintains the pickup, storage, and removal of abandonment items. Coordinates appointments with students to pick up their items. Bags and inventories items to be donated on a monthly basis. Process and assigns work orders based on task to Laborers and oversees the completion. Develop preventive maintenance program for Laborers and adjust accordingly based on staffing. Maintains records of all safety equipment provided to facilities staff for Housing Primary data base administrator for Housing's Total Management Assets (TMA) work order system. Performs day-to-day administration, creates and closes work orders, trouble shoots problems or creates specialized reports, solves problems, maintains data to meet our departmental needs. Develops procedures and account access to individuals. Responsible for analysis, implementation, and creation of various administrative systems within the TMA program to support organizational needs. Daily processing of work order requests. Reviews incoming requests to ensure that all urgent needs are completed in a timely manner. Collects service requests three to five times daily. Responds to inquiries or complaints about the status of their work order. Distributes work orders to appropriate members of the facilities team. Research status on outstanding work orders for Associate Director for Facilities Operations. Preparing, processing, and researching purchase requisitions. Verifies, processes, and researches all invoices to be paid. Responsible for the selection, training, and supervision of purchasing student assistant. Responsible for submitting payment requests and staff reimbursements. Responsible for assisting UHS Accountant to reconcile all expense accounts against the CSU Data Warehouse reports which includes monitoring, reporting, researching and troubleshooting discrepancies. Maintains dept. expense database which includes record keeping of all requisitions, making recommendations to the Database Administrator on adjustment to the expense database in relation to forms, reports, and tables where needed in order to accurately assist in reconciling with the University expenses. Knowledge, Skills & Abilities Thorough knowledge of methods, procedures and practices, English grammar, business writing, punctuation and spelling. Ability to compose and appropriately format correspondence and reports. Working knowledge of software applications: word processing, spreadsheet (Excel), database management (Access). Ability to perform a variety of administrative, technical and analytical duties of limited to moderate complexity under general supervision. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Strong oral communication skills. Must possess excellent customer service and public relations skills. Ability to train on new skills and procedures and provide work lead direction. Ability to work flexible hours and weekends as needed. Demonstrated knowledge of computer applications: MS Word, Excel, Access, PowerPoint, Internet tools. Ability to learn and use People Soft software application, StarRez, the internal housing database system and TMA, Total Management Asset system. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Thorough knowledge of office systems, and ability to use broader range of technology, systems, and packages. Ability to work independently and handle multiple work unit priorities and projects. Ability to coordinate and prioritize multiple administrative and clerical tasks for a variety of users, set schedules, and complete projects accordingly. Ability to coordinate and direct student assistant(s). Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies. Ability to display a strong sense of commitment to customer needs, and possess excellent customer service and public relations skills. Ability to communicate with constituents in a professional and respectful manner. Required Qualifications A bachelor's degree and/or equivalent training. Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications 3-5 years administrative experience Compensation Classification: Administrative Analyst/Specialist - Non-Exempt Anticipated Hiring Range: $3,694/month - $4,494/month CSU Salary Range: $3,694/month - $7,131/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: May 21, 2024 through June 4, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: May 21 2024 Pacific Daylight Time Applications close: Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The Associate Controller is responsible for the effective oversight and management of Accounting Services, Financial Reporting, and Tax. These areas have regular direct interaction with others on campus, as well as students and vendors. This position provides coordination and acts as a liaison between these areas and campus departments and vendors who provide services within these departments. This position must have excellent communication skills and will present to large groups regularly. This position collaborates with many campus groups regarding policies, procedures, and special projects. Other duties include interpreting and applying fiscal policies and procedures under federal, state, CSU, and University regulations and policy. The Associate Controller works with the University Controller to manage the integration of the university finance system (Oracle) with financial operations and actively analyzes financial information through the use of queries, spreadsheets, databases, and other reporting tools for management oversight in conjunction with the Budget and Finance Department and other university organizations. The Associate Controller works collaboratively with internal and external constituents to provide maximum efficiency and customer service. The Associate Controller works directly with the Accounting Services Manager and Financial Reporting Manager to ensure the timely preparation of required reports including submissions to the CSU Financial Information Record Management System (FIRMS), State Controller's Office (SCO), external auditors, and internal university units; formulates procedures and operating policies; reviews systems, procedures and controls for efficient use of University resources; interfaces with various state and federal agencies on fiscal operations and financial reports; is responsible for certain ad hoc reporting and other functions as assigned by the University Controller, the Associate Vice President for Financial Operations or the Vice President of Business and Financial Affairs and performs other related duties as assigned. The Associate Controller will develop the talents and expertise of staff and recruit and retain a diverse staff of well-qualified and high-performing professionals; consult with and advise University management, faculty and staff on financial issues; recommend alternatives in creating and implementing University-wide financial policies and procedures; establish and monitor appropriate procedures and systems to assure necessary controls on all financial transactions ensuring an appropriate internal control environment for the University; responsible for accounting policy and procedure in accordance with the legal basis of accounting, assist in the annual closing of the accounting records; assist in the completion of the annual audit and publication of the audited financial statements consistent with governmental accounting standards ensuring that the University accounting records and other reporting documents reflect a true and accurate financial record; develop and maintain strong collegial contacts throughout the University and with national professional organizations; understand how various stakeholders throughout the University value and use services provided by the University Controller's Office. This is a full-time (1.0 time-base), benefits eligible, at-will position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Department Summary The University Controller is responsible for the maintenance of the University’s budgetary, general and subsidiary ledgers for all University Funds. Through the Accounting Services and Financial Reporting Departments, the University Controller oversees and coordinates the analysis, reconciliation, and reporting of all financial transactions of the University, including cash receipt processing, student refunds, financial aid disbursements, billing/collections, and reconciliations; management of the diverse services provided by the SDSU ID Card as performed by the SDSUCard Office. The University Controller is responsible for internal and external reporting including Legal/Budgetary Basis, Financial Information Record Management System (FIRMS), and Generally Accepted Accounting Principles (GAAP). The University Controller reports directly to the Associate Vice President for Financial Operations. The Associate Controller reports to the University Controller and has a broad range of responsibilities critical to the fiscal and day-to-day operations within the University Controller’s Office, as well as to the strategic goals of the campus. The Associate Controller is a key liaison to other departments on campus and is regularly involved in collaborative projects with other campus teams, outside vendors, and the Chancellor’s Office. For more information regarding The Division of Business and Financial Affairs, click here . Education and Experience Graduation from a four-year college or university with a degree in accounting or a related field, or equivalent education/experience. Ten or more years of progressively responsible experience in the finance area. Experience leading an implementation or major upgrade to an ERP suite which includes general ledger, accounts payable, accounts receivable, fixed assets and procurement. Two or more years of being responsible for a substantial audit engagement. Substantial means an organizationally complex auditee, multiple audit staff, and consolidated statements which include MD&A or similar disclosures. Must include responsibility for reviewing client-prepared audit schedules, financial reports, and footnotes. Key Qualifications Advanced skills in Microsoft Excel which enables review and analysis and supports the production of reports with both summary and detailed information. High-level critical thinking skills that enable the incumbent to determine potential areas of risk or concern quickly and accurately for the University regarding data and/or activities. Well-developed interpersonal skills that enable the incumbent to effectively manage the team of managers and staff within the areas of responsibility, as well as develop and maintain relationships with colleagues across the campus and other campuses and the Chancellor's Office. Experience in the audit practice of a major public accounting firm. Experience in data query tools. Expertise and experience in applying accounting standards for higher education (GASB preferred). Master’s degree or CPA preferred. Compensation and Benefits San Diego State University will offer a competitive salary based on the qualifications and experience of the selected candidate. San Diego State University also offers a rich benefits package that includes: Extensive Leave benefits: 15 paid holidays, 24 vacation days, and 12 sick days per year; Retirement security through a CalPERS defined benefit pension (with CalPERS and UC Retirement Plan reciprocity) and retiree healthcare benefits; An array of health, dental, and vision coverage at no-cost or low-cost to the employee; and California State University system fee reduction program (fee waiver) for the employee or their qualified dependent Anticipated hiring range: $145,000 - $155,000 annually Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 10 ,2024. To receive full consideration, apply by July 9, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Rachael Stalmann at rstalmann@sdsu.edu. Advertised: Jun 25 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jun 26, 2024
Position Summary The Associate Controller is responsible for the effective oversight and management of Accounting Services, Financial Reporting, and Tax. These areas have regular direct interaction with others on campus, as well as students and vendors. This position provides coordination and acts as a liaison between these areas and campus departments and vendors who provide services within these departments. This position must have excellent communication skills and will present to large groups regularly. This position collaborates with many campus groups regarding policies, procedures, and special projects. Other duties include interpreting and applying fiscal policies and procedures under federal, state, CSU, and University regulations and policy. The Associate Controller works with the University Controller to manage the integration of the university finance system (Oracle) with financial operations and actively analyzes financial information through the use of queries, spreadsheets, databases, and other reporting tools for management oversight in conjunction with the Budget and Finance Department and other university organizations. The Associate Controller works collaboratively with internal and external constituents to provide maximum efficiency and customer service. The Associate Controller works directly with the Accounting Services Manager and Financial Reporting Manager to ensure the timely preparation of required reports including submissions to the CSU Financial Information Record Management System (FIRMS), State Controller's Office (SCO), external auditors, and internal university units; formulates procedures and operating policies; reviews systems, procedures and controls for efficient use of University resources; interfaces with various state and federal agencies on fiscal operations and financial reports; is responsible for certain ad hoc reporting and other functions as assigned by the University Controller, the Associate Vice President for Financial Operations or the Vice President of Business and Financial Affairs and performs other related duties as assigned. The Associate Controller will develop the talents and expertise of staff and recruit and retain a diverse staff of well-qualified and high-performing professionals; consult with and advise University management, faculty and staff on financial issues; recommend alternatives in creating and implementing University-wide financial policies and procedures; establish and monitor appropriate procedures and systems to assure necessary controls on all financial transactions ensuring an appropriate internal control environment for the University; responsible for accounting policy and procedure in accordance with the legal basis of accounting, assist in the annual closing of the accounting records; assist in the completion of the annual audit and publication of the audited financial statements consistent with governmental accounting standards ensuring that the University accounting records and other reporting documents reflect a true and accurate financial record; develop and maintain strong collegial contacts throughout the University and with national professional organizations; understand how various stakeholders throughout the University value and use services provided by the University Controller's Office. This is a full-time (1.0 time-base), benefits eligible, at-will position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Department Summary The University Controller is responsible for the maintenance of the University’s budgetary, general and subsidiary ledgers for all University Funds. Through the Accounting Services and Financial Reporting Departments, the University Controller oversees and coordinates the analysis, reconciliation, and reporting of all financial transactions of the University, including cash receipt processing, student refunds, financial aid disbursements, billing/collections, and reconciliations; management of the diverse services provided by the SDSU ID Card as performed by the SDSUCard Office. The University Controller is responsible for internal and external reporting including Legal/Budgetary Basis, Financial Information Record Management System (FIRMS), and Generally Accepted Accounting Principles (GAAP). The University Controller reports directly to the Associate Vice President for Financial Operations. The Associate Controller reports to the University Controller and has a broad range of responsibilities critical to the fiscal and day-to-day operations within the University Controller’s Office, as well as to the strategic goals of the campus. The Associate Controller is a key liaison to other departments on campus and is regularly involved in collaborative projects with other campus teams, outside vendors, and the Chancellor’s Office. For more information regarding The Division of Business and Financial Affairs, click here . Education and Experience Graduation from a four-year college or university with a degree in accounting or a related field, or equivalent education/experience. Ten or more years of progressively responsible experience in the finance area. Experience leading an implementation or major upgrade to an ERP suite which includes general ledger, accounts payable, accounts receivable, fixed assets and procurement. Two or more years of being responsible for a substantial audit engagement. Substantial means an organizationally complex auditee, multiple audit staff, and consolidated statements which include MD&A or similar disclosures. Must include responsibility for reviewing client-prepared audit schedules, financial reports, and footnotes. Key Qualifications Advanced skills in Microsoft Excel which enables review and analysis and supports the production of reports with both summary and detailed information. High-level critical thinking skills that enable the incumbent to determine potential areas of risk or concern quickly and accurately for the University regarding data and/or activities. Well-developed interpersonal skills that enable the incumbent to effectively manage the team of managers and staff within the areas of responsibility, as well as develop and maintain relationships with colleagues across the campus and other campuses and the Chancellor's Office. Experience in the audit practice of a major public accounting firm. Experience in data query tools. Expertise and experience in applying accounting standards for higher education (GASB preferred). Master’s degree or CPA preferred. Compensation and Benefits San Diego State University will offer a competitive salary based on the qualifications and experience of the selected candidate. San Diego State University also offers a rich benefits package that includes: Extensive Leave benefits: 15 paid holidays, 24 vacation days, and 12 sick days per year; Retirement security through a CalPERS defined benefit pension (with CalPERS and UC Retirement Plan reciprocity) and retiree healthcare benefits; An array of health, dental, and vision coverage at no-cost or low-cost to the employee; and California State University system fee reduction program (fee waiver) for the employee or their qualified dependent Anticipated hiring range: $145,000 - $155,000 annually Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 10 ,2024. To receive full consideration, apply by July 9, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Rachael Stalmann at rstalmann@sdsu.edu. Advertised: Jun 25 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Posting expires: Posted until Filled. Salary:$93,000 General Summary The Financial Manager is responsible for managing and maintaining multiple accounting groups for the Department of City Planning. This position leads, develops, implements, and monitors actions and tasks in one or more accounting systems: journal entries, general ledger, account receivable, accounts payable, revenue reconciliation, and cash flows in accordance with GAAP policies and procedures. Works on issues of diverse scope where analysis of data requires evaluation of a variety of factors. This position includes tracking and monitoring of revenues and accounting for fees and licenses. MAJOR DUTIES AND RESPONSIBILITIES Supervision Received Normally receives guidance regarding group objectives, scheduling, unusual priorities, etc. but is free to set work methods and individual assignments. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. Essential functions may include, but are not limited to the following: Leads the department’s budget preparation process alongside Business Operations Director, to develop, submit and administer allocated budget Creates operating plans, forecasts, and reporting systems Manages an accounting group for assigned department(s) overseeing the development, implementation and/or maintenance of one or more accounting systems: journal entries, general ledger, accounts receivable, accounts payable, revenue reconciliation, cash flows in accordance with GAAP policies and procedures Designs operational procedures and processes that meet audit standards and improve efficiency. Ensures integrity of data produced in systems Ensures accurate compilation, analysis, and reporting of accounting data and revenue. Participates in annual audits and special projects Provides financial details to aid in the Procurement and Legislative processes May work with external consultants or auditors to provide required information and ensure record keeping of historical purposes Establishes internal processes, interprets and applies organizational policies. Provides input into policy and strategy Manages purchasing, inventory, equipment maintenance and other asset related functions. Approves purchase/supply orders, expense accounts. Present operational financial results. Provide monthly/quarterly financial updates and conduct ad-hoc analysis as needed Assist DCP offices with financial direction and support from project initiation to conclusion Manage budgets in multiple funds - General Fund, Capital Funds, Trust Funds, and Grant Funds Decision Making Selects from multiple procedures and methods to accomplish tasks. Applies organizational policies. May make purchasing or resource allocation decisions within organization guidelines. Knowledge, Skills, And Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It isnot an exhaustive list. Leadership and motivational skills Self-starter Excellent technical, oral and written communication skills to effectively communicate across all levels of management and employees. Excellent presentation skills Provide outstanding customer satisfaction (internally and externally) Provide detail-orientated and organized work products. Excellent analytical skills and attention to detail Working cooperatively and collaboratively with all levels of employees and management to maximize performance, creativity, problem solving and results. Skill in identifying operating issues and developing solutions. Advanced proficiency (Pivot tables, VLOOKUP, SmartView, etc.) of Microsoft Excel and other Microsoft software, accounting software,and databases to include Oracle. Ability to apply experience and professional knowledge to carry out most assignments in professional area. Ability to apply general knowledge across organization or discipline lines. Ability to maintain effective interpersonal relationships at all organizational levels. Ability to work effectively as a part of a team to ensure team and business goals are met effectively and efficiently. Ability to work independently and prioritize professional development QUALIFICATIONS AND EDUCATION REQUIREMENTS Minimum Requirements Bachelor’s degree in finance or accounting (Equivalent professional experience may be considered for substitution for the required degree on an exception basis). Minimum of 3-5 years of related work experience in the assigned role. Preferred Education & Experience Masters degree in finance or accounting (Equivalent professional experience may be considered for substitution for the master’s degree on an exception basis) with 3 years' experience. Financial analyst/management in City government Closing Date/Time: 2025-07-25
Jul 25, 2024
Full Time
Posting expires: Posted until Filled. Salary:$93,000 General Summary The Financial Manager is responsible for managing and maintaining multiple accounting groups for the Department of City Planning. This position leads, develops, implements, and monitors actions and tasks in one or more accounting systems: journal entries, general ledger, account receivable, accounts payable, revenue reconciliation, and cash flows in accordance with GAAP policies and procedures. Works on issues of diverse scope where analysis of data requires evaluation of a variety of factors. This position includes tracking and monitoring of revenues and accounting for fees and licenses. MAJOR DUTIES AND RESPONSIBILITIES Supervision Received Normally receives guidance regarding group objectives, scheduling, unusual priorities, etc. but is free to set work methods and individual assignments. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. Essential functions may include, but are not limited to the following: Leads the department’s budget preparation process alongside Business Operations Director, to develop, submit and administer allocated budget Creates operating plans, forecasts, and reporting systems Manages an accounting group for assigned department(s) overseeing the development, implementation and/or maintenance of one or more accounting systems: journal entries, general ledger, accounts receivable, accounts payable, revenue reconciliation, cash flows in accordance with GAAP policies and procedures Designs operational procedures and processes that meet audit standards and improve efficiency. Ensures integrity of data produced in systems Ensures accurate compilation, analysis, and reporting of accounting data and revenue. Participates in annual audits and special projects Provides financial details to aid in the Procurement and Legislative processes May work with external consultants or auditors to provide required information and ensure record keeping of historical purposes Establishes internal processes, interprets and applies organizational policies. Provides input into policy and strategy Manages purchasing, inventory, equipment maintenance and other asset related functions. Approves purchase/supply orders, expense accounts. Present operational financial results. Provide monthly/quarterly financial updates and conduct ad-hoc analysis as needed Assist DCP offices with financial direction and support from project initiation to conclusion Manage budgets in multiple funds - General Fund, Capital Funds, Trust Funds, and Grant Funds Decision Making Selects from multiple procedures and methods to accomplish tasks. Applies organizational policies. May make purchasing or resource allocation decisions within organization guidelines. Knowledge, Skills, And Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It isnot an exhaustive list. Leadership and motivational skills Self-starter Excellent technical, oral and written communication skills to effectively communicate across all levels of management and employees. Excellent presentation skills Provide outstanding customer satisfaction (internally and externally) Provide detail-orientated and organized work products. Excellent analytical skills and attention to detail Working cooperatively and collaboratively with all levels of employees and management to maximize performance, creativity, problem solving and results. Skill in identifying operating issues and developing solutions. Advanced proficiency (Pivot tables, VLOOKUP, SmartView, etc.) of Microsoft Excel and other Microsoft software, accounting software,and databases to include Oracle. Ability to apply experience and professional knowledge to carry out most assignments in professional area. Ability to apply general knowledge across organization or discipline lines. Ability to maintain effective interpersonal relationships at all organizational levels. Ability to work effectively as a part of a team to ensure team and business goals are met effectively and efficiently. Ability to work independently and prioritize professional development QUALIFICATIONS AND EDUCATION REQUIREMENTS Minimum Requirements Bachelor’s degree in finance or accounting (Equivalent professional experience may be considered for substitution for the required degree on an exception basis). Minimum of 3-5 years of related work experience in the assigned role. Preferred Education & Experience Masters degree in finance or accounting (Equivalent professional experience may be considered for substitution for the master’s degree on an exception basis) with 3 years' experience. Financial analyst/management in City government Closing Date/Time: 2025-07-25
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,512.00 per month to $4,300.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Accounting Technician II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Finance area consists of General Accounting, Accounts Payable, Student Financial & Cashier Services, Bay Card/University Club Services, Accounts Receivable, Finance Support, Budget and Procurement & Support Services. These departments report to four managers, the Director of University Budget Services, the Director of Fiscal Services, Student Financial Services & Cashiers Director and the Director of Procurement Services. These managers report to the Associate Vice President of Finance. The incumbent will be an Accounting Technician II within the University Accounts Payable unit. This position is under the supervision of the Accounts Payable Manager and is primarily in the Accounts Payable unit. However, duties may also include support within other areas within Fiscal Services. This Accounting Technician II position is responsible for processing pay cycles for all AP invoices, including handling the wire payments in Wells Fargo, along with handling the voids and stop payments. In addition, incumbent will assist with the use of the current travel software, ensuring vendor set ups within the software, and maintaining data integrity, providing some functional support as well as training to end users. Lastly, incumbent will identify, track, and clear Accounts Payable compliance issues including but not limited to STD261s and Defensive driving mandatory coverage requirements. Duties will also include the maintenance of AP records and monitoring the Accounts Payable email inbox. Responsibilities Run the AP Pay Cycles Post information to journals, registers, and ledgers; analyze and assemble and compile data used in the generation of financial reports and/or analysis: Run the various pay cycles for the campus Process the weekly wire payments in the Wells Fargo portal, and the Peoplesoft system Audit the trial register for accuracy before checks are printed and released to vendors Sort checks for distribution and contact various departments for check pick up Research and follow up on reimbursement checks that are not picked up by employees Monitor Wells Fargo exceptions in Wells Fargo Log into Wells Fargo on a daily basis to monitor any exceptions Monitor rejected payments via ACH/EFT Certify Functional Assistance Perform a number of ongoing systems administration activities for the University’s travel software program (i.e., Certify): Unsettled claim user follow-up with emails and education Responsible for creating new suppliers in Certify Accounts Payable Compliance Activities Identify, track, and clear Accounts Payable compliance issues including but not limited to STD 261s and Defensive Driving mandatory coverage requirements Escalate unresolved compliance issues to the appropriate administrator Develop and maintain business processes to support this effort, leveraging automation Stop Payments and Voids Process and control void checks and stop payments Handle monthly processing of stale-dated & escheated checks Work with GL group to assist in bank reconciliation process Maintain file of canceled and void checks and escheated payments Other Track Certify earnings/rewards, coordinating with management spending of rewards Maintain records Monitor the accounts payable email Sort mail, greet customers, and provide assistance as needed System testing for upgrades Archiving and boxing of documents as needed Primary point of contact for pulling audit samples and other projects as requested Other duties as assigned Minimum Qualifications Education: Any equivalent combination of education and experience which provides the required knowledge and abilities Experience: Equivalent to three years (3) of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities Knowledge: Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices Abilities: Apply accounting procedures and practices to the analysis of basic accounting problems Analyze and interpret accounting data Apply problem solving techniques in finding solutions to basic accounting problems Understand and apply applicable rules, regulations, policies, and procedures Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid work independently Make sound decisions and recommendations regarding accounting activities Required Qualifications Be able to effectively operate the following office equipment: Personal computer Ten key by touch Fax Machine Document scanner Copier Be able to effectively use the following software: PeopleSoft Microsoft Excel Microsoft Word Internet browsers Must be able to communicate clearly and effectively with internal and external customers and must be able to adapt quickly and easily to changes as required by the business needs of the university. Be able to sit for long periods, bending, reaching, lifting as required in an office environment. Being able to lift up to 25lbs for year end boxing of invoices. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Apr 26 2024 Pacific Daylight Time Applications close: Aug 26 2024 Pacific Daylight Time Closing Date/Time:
Jul 14, 2024
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,512.00 per month to $4,300.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Accounting Technician II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Finance area consists of General Accounting, Accounts Payable, Student Financial & Cashier Services, Bay Card/University Club Services, Accounts Receivable, Finance Support, Budget and Procurement & Support Services. These departments report to four managers, the Director of University Budget Services, the Director of Fiscal Services, Student Financial Services & Cashiers Director and the Director of Procurement Services. These managers report to the Associate Vice President of Finance. The incumbent will be an Accounting Technician II within the University Accounts Payable unit. This position is under the supervision of the Accounts Payable Manager and is primarily in the Accounts Payable unit. However, duties may also include support within other areas within Fiscal Services. This Accounting Technician II position is responsible for processing pay cycles for all AP invoices, including handling the wire payments in Wells Fargo, along with handling the voids and stop payments. In addition, incumbent will assist with the use of the current travel software, ensuring vendor set ups within the software, and maintaining data integrity, providing some functional support as well as training to end users. Lastly, incumbent will identify, track, and clear Accounts Payable compliance issues including but not limited to STD261s and Defensive driving mandatory coverage requirements. Duties will also include the maintenance of AP records and monitoring the Accounts Payable email inbox. Responsibilities Run the AP Pay Cycles Post information to journals, registers, and ledgers; analyze and assemble and compile data used in the generation of financial reports and/or analysis: Run the various pay cycles for the campus Process the weekly wire payments in the Wells Fargo portal, and the Peoplesoft system Audit the trial register for accuracy before checks are printed and released to vendors Sort checks for distribution and contact various departments for check pick up Research and follow up on reimbursement checks that are not picked up by employees Monitor Wells Fargo exceptions in Wells Fargo Log into Wells Fargo on a daily basis to monitor any exceptions Monitor rejected payments via ACH/EFT Certify Functional Assistance Perform a number of ongoing systems administration activities for the University’s travel software program (i.e., Certify): Unsettled claim user follow-up with emails and education Responsible for creating new suppliers in Certify Accounts Payable Compliance Activities Identify, track, and clear Accounts Payable compliance issues including but not limited to STD 261s and Defensive Driving mandatory coverage requirements Escalate unresolved compliance issues to the appropriate administrator Develop and maintain business processes to support this effort, leveraging automation Stop Payments and Voids Process and control void checks and stop payments Handle monthly processing of stale-dated & escheated checks Work with GL group to assist in bank reconciliation process Maintain file of canceled and void checks and escheated payments Other Track Certify earnings/rewards, coordinating with management spending of rewards Maintain records Monitor the accounts payable email Sort mail, greet customers, and provide assistance as needed System testing for upgrades Archiving and boxing of documents as needed Primary point of contact for pulling audit samples and other projects as requested Other duties as assigned Minimum Qualifications Education: Any equivalent combination of education and experience which provides the required knowledge and abilities Experience: Equivalent to three years (3) of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities Knowledge: Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices Abilities: Apply accounting procedures and practices to the analysis of basic accounting problems Analyze and interpret accounting data Apply problem solving techniques in finding solutions to basic accounting problems Understand and apply applicable rules, regulations, policies, and procedures Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid work independently Make sound decisions and recommendations regarding accounting activities Required Qualifications Be able to effectively operate the following office equipment: Personal computer Ten key by touch Fax Machine Document scanner Copier Be able to effectively use the following software: PeopleSoft Microsoft Excel Microsoft Word Internet browsers Must be able to communicate clearly and effectively with internal and external customers and must be able to adapt quickly and easily to changes as required by the business needs of the university. Be able to sit for long periods, bending, reaching, lifting as required in an office environment. Being able to lift up to 25lbs for year end boxing of invoices. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Apr 26 2024 Pacific Daylight Time Applications close: Aug 26 2024 Pacific Daylight Time Closing Date/Time:
State of Missouri
Kansas City, Missouri, United States
Working with the Division of Youth Services is more than it seems. You will be working with staff to create a safe, therapeutic, and educational environment for youth in our day treatment and residential programs. To succeed in this position you will need to be empathetic, nonjudgmental, cooperative, encouraging, able-bodied, professional, and respectful; you must be able to communicate clearly, honestly and openly. We also offer a variety of great benefits including health, dental, vision, paid holidays, cafeteria plans, retirement, and more. Join us and help make the difference for our youth today! This is professional work in the coordination of comprehensive treatment and related services for youth placed with the Missouri Division of Youth Services. This position performs client assessment, classification, procurement, coordination, and evaluation of services to determine needed services. The following tasks are the responsibility of the Youth Services Specialist: Develop a working relationship and therapeutic rapport with each youth and family. Update each family as needed on the youth’s progress and discuss family needs. Develop an integrated, individualized, comprehensive treatment plan to address each youth's needs then review plan with the client, family, and designated service providers, and prepares updates. Evaluate youth's responsiveness to the treatment plans continuously. Visit with youth and families in their homes. Prepare alternative educational and vocational plans. Ensure victim rights and sex offender notifications and registrations requirements and restitution obligations are met. Attend and assist in planning treatment assessment and transitional meetings. Represent the agency at staffing and hearings, Administrative Reviews, and meetings with service providers. Provide direct services, including counseling, crisis intervention, and other special client needs. This includes implementing treatment plans and providing Awareness Supervision to youth, with responsibility for their safety, personal conduct, care, education, and therapy. Awareness Supervision is defined as the ability to see, be seen by, and to hear and be heard by youth at all times in order to be capable of swift, appropriate response. Maintain security, including intervention and/or full participation in physical restraints of youth during emergencies or altercations to prevent escapes and gain physical control of youth. Intervene in youth medical emergencies defined as the ability to perform first-aid interventions for youth including, but not limited to Cardiopulmonary Resuscitation (CPR). Recruit, develop, screen, and train foster placements, direct and indirect services, purchase of service contracts, social service aids, and other community resources to meet client needs. Provide shift coverage in the residential programs that operate 24/7 as needed. Maintain a telephone or other approved means of contact at all times. Transport and escort youth and families in everyday and emergency situations. Role model appropriate behavior. Perform other tasks as assigned. One or more years of professional experience at or above the level of Education Specialist, Youth Services Specialist (Recreation Officer II), Registered Nurse, Addiction Counselor I, Vocational Education Instructor, or Youth Services Worker (Youth Specialist II) with the Missouri Division of Youth Services in the treatment of juveniles. OR A Bachelor’s degree from an accredited college or university with a minimum of 15 earned credit hours in one or a combination of the following: Criminal Justice, Psychology, Sociology, Social Work, Counseling, Education, or a closely related field; and One or more years of professional experience in the treatment of juveniles (12-17 years of age) which involved group or individual counseling techniques. OR A Bachelor’s degree and 1-3 years of youth treatment experience and/or relevant certification. (Substitutions may be allowed.) Special Requirements: Possession of a valid driver’s license (24 earned graduate credit hours from an accredited college or university in the specified areas may substitute on a year-for-year basis for the required experience.) (Additional qualifying experience may substitute for a year-for-year basis for the required deficiencies in the required education.) Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here
Sep 15, 2024
Full Time
Working with the Division of Youth Services is more than it seems. You will be working with staff to create a safe, therapeutic, and educational environment for youth in our day treatment and residential programs. To succeed in this position you will need to be empathetic, nonjudgmental, cooperative, encouraging, able-bodied, professional, and respectful; you must be able to communicate clearly, honestly and openly. We also offer a variety of great benefits including health, dental, vision, paid holidays, cafeteria plans, retirement, and more. Join us and help make the difference for our youth today! This is professional work in the coordination of comprehensive treatment and related services for youth placed with the Missouri Division of Youth Services. This position performs client assessment, classification, procurement, coordination, and evaluation of services to determine needed services. The following tasks are the responsibility of the Youth Services Specialist: Develop a working relationship and therapeutic rapport with each youth and family. Update each family as needed on the youth’s progress and discuss family needs. Develop an integrated, individualized, comprehensive treatment plan to address each youth's needs then review plan with the client, family, and designated service providers, and prepares updates. Evaluate youth's responsiveness to the treatment plans continuously. Visit with youth and families in their homes. Prepare alternative educational and vocational plans. Ensure victim rights and sex offender notifications and registrations requirements and restitution obligations are met. Attend and assist in planning treatment assessment and transitional meetings. Represent the agency at staffing and hearings, Administrative Reviews, and meetings with service providers. Provide direct services, including counseling, crisis intervention, and other special client needs. This includes implementing treatment plans and providing Awareness Supervision to youth, with responsibility for their safety, personal conduct, care, education, and therapy. Awareness Supervision is defined as the ability to see, be seen by, and to hear and be heard by youth at all times in order to be capable of swift, appropriate response. Maintain security, including intervention and/or full participation in physical restraints of youth during emergencies or altercations to prevent escapes and gain physical control of youth. Intervene in youth medical emergencies defined as the ability to perform first-aid interventions for youth including, but not limited to Cardiopulmonary Resuscitation (CPR). Recruit, develop, screen, and train foster placements, direct and indirect services, purchase of service contracts, social service aids, and other community resources to meet client needs. Provide shift coverage in the residential programs that operate 24/7 as needed. Maintain a telephone or other approved means of contact at all times. Transport and escort youth and families in everyday and emergency situations. Role model appropriate behavior. Perform other tasks as assigned. One or more years of professional experience at or above the level of Education Specialist, Youth Services Specialist (Recreation Officer II), Registered Nurse, Addiction Counselor I, Vocational Education Instructor, or Youth Services Worker (Youth Specialist II) with the Missouri Division of Youth Services in the treatment of juveniles. OR A Bachelor’s degree from an accredited college or university with a minimum of 15 earned credit hours in one or a combination of the following: Criminal Justice, Psychology, Sociology, Social Work, Counseling, Education, or a closely related field; and One or more years of professional experience in the treatment of juveniles (12-17 years of age) which involved group or individual counseling techniques. OR A Bachelor’s degree and 1-3 years of youth treatment experience and/or relevant certification. (Substitutions may be allowed.) Special Requirements: Possession of a valid driver’s license (24 earned graduate credit hours from an accredited college or university in the specified areas may substitute on a year-for-year basis for the required experience.) (Additional qualifying experience may substitute for a year-for-year basis for the required deficiencies in the required education.) Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here