Position/Program Information TYPE OF RECRUITMENT: Open Competitive Job Opportunity
EXAM NUMBER: PH1275C
FIRST DAY OF FILING : FRIDAY, AUGUST 9, 2024, AT 8:30 A.M., Pacific Time (PT) NO OUT-OF-CLASS EXPERIENCE WILL BE ACCEPTED This examination will remain open until the needs of the service are met and is subject to closure without prior notice.
DEFINITION: Directs the activities of the Public Health Records Section of the Health Department concerned with the vital records registration and communicable disease reporting programs of the County of Los Angeles.
CLASSIFICATION STANDARDS: The one position allocable to this class directs, through subordinate supervisors, the work of staff engaged in the registration of birth and death records, the reporting of communicable diseases and the preparation of statistical data and medical reports. This position has overall responsibility for vital records registration and communicable disease reporting to state agencies performed by district registrars and the central Public Health Records section. The incumbent must have knowledge of the principles and the practices of medical record keeping; and medical terminology in order to code the underlying causes of death in vital records, federal and state laws related to medical records content, release and retention, and, automated medical record information and archiving systems.
Essential Job Functions- Registers births and deaths.
- Reviews and analyzes birth and death certificates, including cause of death statements and reports for compliance with laws, consistency and acceptability of medical and other data, and accuracy completeness for statistical purposes.
- Contacts physicians, hospitals, funeral directors, and other agencies to resolve discrepancies or to secure additional information on birth and death certificates; contacts physicians, hospitals and other agencies on matters relating to the causes of death.
- Advises or assists professional persons, other agencies, and the public in matters relating to vital records.
- Advises and assists professional persons on problems relating to causes of death reporting and interprets laws and departmental policies governing birth and death registration.
- Issues or refuses interment, disinterment, and removal permits in conformity with legal requirements.
- Collects fees received for searching records, issuing permits, and for certified copies of vital records and prepares bank deposits and transmittal documents for armored car transport service.
- Assists in the verification of vital statistics and in the verification, analysis, and tabulating of reports.
- Serves as liaison between the Vital Records Department and the Los Angeles County-University of Southern California Medical Center in obtaining and relaying morbidity information to personnel.
- Reviews patient records, abstracts pertinent data, and prepares reports containing medical information for physicians, hospitals, and other agencies.
- Obtains and records paternity data in accordance with the Parent Opportunity Program.
- Trains Public Health Registrars and Assistant Public Health Registrars in functions and procedures relating to birth registration, death registration, and causes of death, instructs clerical personnel in the issuance of burial permits.
- Trains staff on Out of Hospital birth registrations.
- Assembles and reviews data for and prepares statistical reports.
- Supervises one or more Senior Public Health Registrars as needed.
- Operates a typewriter or personal computer to enter and retrieve data and does filing in the performance of assigned duties.
Requirements MINIMUM REQUIREMENTS: Four (4) years' experience in the editing, analyzing, or coding of records of the registration of births and deaths, or records of diseases reportable in the State of California, two (2) years of which must have been in a responsible capacity*.
PHYSICAL CLASS: Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.
DESIRABLE QUALIFICATIONS: Additional credit will be given to applicants who possess the following desirable qualifications: - Experience using medical terminology in a job setting.
- Experience utilizing a variety of computer software programs and data based systems (e.g., Word, Excel, Access, PowerPoint, Visio and Publisher).
- Experience with customer service assisting at a counter or by telephone.
- Experience with Vitalchek.
- Experience collecting payments, payment reconciliation, or closely related experience.
SPECIAL REQUIREMENT INFORMATION: *
Responsible capacity is defined as responsible experience s upervising a specialized unit engaged in the vital records registration or communicable disease reporting programs.
Additional Information EXAMINATION CONTENT: Once we have determined that you meet the experience requirements described above, our examination process will consist of an evaluation of experience based on application information, desirable qualifications, and supplemental questionnaire information at the time of filing
weighted 100% . Applicants must meet the Requirements and achieve a passing score of 70% or higher on each part of the examination in order to be added on the Eligible Register (hiring list).
Passing this examination and being added on the Eligible Register does not guarantee an offer of employment.
ELIGIBILITY INFORMATION:
The names of candidates receiving a passing score in the examination will be added to the Eligible Register in the order of their score group for a period of twelve (12) months following the date of eligibility.
NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS. Complete applications will be processed on an as received basis and promulgated to the Eligible Register accordingly.
VACANCY INFORMATION:
The Eligible Register resulting from this examination will be used to fill vacancies in the Department of Public Health as they occur.
AVAILABLE SHIFT:
Any shift, including evenings, nights, weekends and holidays.
APPLICATION AND FILING INFORMATION Applications must be filed ONLINE ONLY . Applications submitted by U.S. mail, fax, or in person will NOT be accepted. Any required documents and/or additional information, if any, must be received with your application at the time of filing online or sent to HRExams@ph.lacounty.gov within fifteen (15) calendar days from application submission. In the "Subject" of the e-mail please type the Exam Number and Exam Title. Failure to provide complete, accurate information will impact the assessment of your qualifications and the acceptance of your application into the examination process.
Apply online by clicking on the green
"Apply" button located on this posting. You can also track the status of your application using this website.
Plan to submit your online application well in advance of the 5:00 p.m. PT deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.The acceptance of your application depends on whether you have
clearly shown that you meet the MINIMUM REQUIREMENTS. Fill out the application and Supplemental Questionnaire accurately and completely to receive full credit for any relevant education and/or job experience you include. In the space provided on the application for education, include names and addresses of schools attended, dates attended, degree(s) received, and degree major. For each job held, give the name and address of your employer, your job/position title, start and end dates, the number of hours worked per week, and detailed description of work and duties performed. If the application and/or Supplemental Questionnaire is/are incomplete, the application will be
REJECTED . IMPORTANT NOTES:- Please note that ALL information supplied by applicants and included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made.
- Applications may be rejected at any stage of the examination and selection process.
- FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT.
- Utilizing VERBIAGE from Class Specification(s) and/or Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. In doing so your application will be dispositioned as INCOMPLETE and will not be accepted.
- Comments such as "SEE RESUME" or "SEE APPLICATION" will not be considered a valid response; therefore, using such statements will also result in your application being rejected as INCOMPLETE.
COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Check the website for updated information at https://lacountylibrary.org.
SOCIAL SECURITY NUMBER:
Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.
NO SHARING OF USER ID, EMAIL, AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.
FAIR CHANCE EMPLOYER: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.
EQUAL EMPLOYMENT OPPORTUNITY:
It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, religion, sex, national origin, age, sexual orientation, or disability or any other characteristic protected by State or Federal law. All positions are open to qualified men and women pursuant to the Americans with Disabilities Act of 1990 and the California Fair Employment and Housing Act. The County will follow all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants.
ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the in equalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.
If you have any questions, please contact us using the following information:
Department Contact Name: Exam Analyst
Department Contact Phone: (323) 659-6546
Department Contact E-mail: HRExams@ph.lacounty.gov
Exam Number: PH1275C
California Relay Services Phone: (800) 735-2922
ADA Coordinator Phone: (323) 659-6546
Teletype Phone: (800) 899-4099
Alternate Teletype Phone: (800) 897-0077
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