Working Title: Department Coordinator, Geology
Classification Title: Administrative Support Coordinator (ASC) II
Posting Details Priority Application Deadline (Posting will remain open until filled): Monday, August 12, 2024 @ 11:55pm PST
Hiring Preference
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
Position Summary The Department Coordinator (ASC II) provides administrative and clerical support through successful coordination of projects, events, and activities while being cognizant of deadlines. Under general supervision of the Department Chair, the incumbent is responsible for the day-to-day office management. Other responsibilities include maintenance of Department financial records, review of University financial reports, and reconciliation of all Department accounts, course scheduling each semester, appointment notifications for part-time faculty, and hiring of student assistants.
This position requires an individual who is self-motivated, well organized, displays good judgement, interacts well with others, and maintains an optimistic, service-oriented outlook.
FLSA: Non-Exempt (Eligible for overtime compensation)
Anticipated Hiring Range: $3,865.00 per month - $4,200.00 per month
CSU Classification Salary Range: $3,865.00 - $6,336.00 per month
Best-in-class Benefits: Click here to learn more
CSU Total Compensation: Click here to learn more
Salary Grade/Range: 2
Recruitment Type: Regular (Probationary)
Time Base: Full-Time
Pay Plan: 12 months
Work Hours: Monday - Friday; 8am - 5pm
Department Information The Geology Department is an academic department within the College of Natural Sciences and Mathematics. The Department offers numerous lecture and lab sections of a variety of lower-division courses covering general education requirements. The upper-division lecture, lab and field courses concentrate on the Geology major, fulfilling B.A., B.S. and M.S. degrees. There are currently eight full-time and several part-time faculty, and one technician in the department which serves about 100 Geology majors.
Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with related office work experience.
Required Qualifications Experience:
Experience providing clerical and administrative support functions in a complex administrative environment
Knowledge, Skills, Abilities:
Thorough mastery of English grammar, punctuation, and spelling Expertise in using office software packages, technology, and systems Ability to interpret and apply policies and procedures independently, and use judgement and discretions to act when precedents do not exist Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions Ability to perform business math and track, analyze and accurately project budgetary and financial data Ability to effectively write and present reports Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations with constituents from diverse backgrounds Ability to use negotiation and persuasion skills to achieve results and expedite projects Ability to provide lead work direction, training, and guidance Ability to manage multiple projects and priorities Ability to maintain confidentiality Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community
Conditions of Employment
- Ability to pass background check
Preferred Qualifications Experience working in an institution of higher education Experience and knowledge of university procedures for scheduling classes and student enrollment Experience and knowledge of university hiring procedures for lecturers and student employees
Documents Needed to Apply Failure to upload the required documentation may result in disqualification.
About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:
“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety .
As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html .
The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html .
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu .
Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.
Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.
COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.
Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).
Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.
Advertised: Jul 29 2024 Pacific Daylight Time
Applications close:Closing Date/Time:
