The Family Support Division (FSD), Legal Team Child Support Office is seeking candidates to fill an Administrative Support Assistant position. This position will be dependent upon applicant selected. Type, utilizing a computer keyboard and word processing software, and edit a variety of material, frequently involving technical or specialized terminology; transcribe from dictating equipment. Maintain, with relative independence, a significant phase or segment of a clerical process or office activity and make frequent decisions in accordance with agency policies, rules or procedures. Plan and assign the work of staff performing clerical and other support tasks; organize and coordinate workflow; establish priorities and deadlines; review work for accuracy, timeliness, and conformance with procedures and processes. Supervise, train employees, mentor and advise staff on work issues; evaluate employees’ performance; recommend or implements disciplinary/corrective action; approve and monitor leave. Maintain fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts. Supervise and/or participate in the preparation of standardized reports; assist in the preparation of complex ad hoc reports. Obtain quotations and bids for commodities, equipment and services; initiate or supervise, within defined limits, the processing of requisitions and purchase orders. Review documents for accuracy, completeness and compliance. Compose correspondence involving some interpretation and application of established policies and procedures; maintain correspondence, case and report files. Establish and maintain complex filing systems; prepare and/or oversee the preparation of records for storage and/or archiving. Prepare and/or supervise the processing of purchase and supply requisitions, personnel and/or payroll records, time and leave records, expense accounts, budget allocations or other program or agency documents; arrange travel and accommodations; maintain cost and/or inventory records. Perform, review, and verify complex computations involving the application of rules and regulations. Enter, update, and/or retrieve information in automated systems; develop spreadsheets and databases; utilize various software packages in the performance of duties. Performs general office duties such as data entry and answering switchboard. Other duties as assigned. Two or more years of clerical support experience as an Administrative Support Clerk with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or GED certificate. OR Three or more years of experience in clerical or general office support work; and possession of a high school diploma or a GED certificate. (Training from an accredited vocational or business school in Office Management, Secretarial Science, or a closely related area may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours, or 480 clock hours, for one year.) (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.) Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. Recruitment Area: Accepting applications from all qualified applicants. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
Sep 06, 2024
Full Time
The Family Support Division (FSD), Legal Team Child Support Office is seeking candidates to fill an Administrative Support Assistant position. This position will be dependent upon applicant selected. Type, utilizing a computer keyboard and word processing software, and edit a variety of material, frequently involving technical or specialized terminology; transcribe from dictating equipment. Maintain, with relative independence, a significant phase or segment of a clerical process or office activity and make frequent decisions in accordance with agency policies, rules or procedures. Plan and assign the work of staff performing clerical and other support tasks; organize and coordinate workflow; establish priorities and deadlines; review work for accuracy, timeliness, and conformance with procedures and processes. Supervise, train employees, mentor and advise staff on work issues; evaluate employees’ performance; recommend or implements disciplinary/corrective action; approve and monitor leave. Maintain fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts. Supervise and/or participate in the preparation of standardized reports; assist in the preparation of complex ad hoc reports. Obtain quotations and bids for commodities, equipment and services; initiate or supervise, within defined limits, the processing of requisitions and purchase orders. Review documents for accuracy, completeness and compliance. Compose correspondence involving some interpretation and application of established policies and procedures; maintain correspondence, case and report files. Establish and maintain complex filing systems; prepare and/or oversee the preparation of records for storage and/or archiving. Prepare and/or supervise the processing of purchase and supply requisitions, personnel and/or payroll records, time and leave records, expense accounts, budget allocations or other program or agency documents; arrange travel and accommodations; maintain cost and/or inventory records. Perform, review, and verify complex computations involving the application of rules and regulations. Enter, update, and/or retrieve information in automated systems; develop spreadsheets and databases; utilize various software packages in the performance of duties. Performs general office duties such as data entry and answering switchboard. Other duties as assigned. Two or more years of clerical support experience as an Administrative Support Clerk with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or GED certificate. OR Three or more years of experience in clerical or general office support work; and possession of a high school diploma or a GED certificate. (Training from an accredited vocational or business school in Office Management, Secretarial Science, or a closely related area may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours, or 480 clock hours, for one year.) (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.) Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. Recruitment Area: Accepting applications from all qualified applicants. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
The Family Support Division (FSD), Child Support Office is seeking candidates to fill an Administrative Support Assistant position. This position will be located in Phelps County Child Support Office, based at 1101-1111 Kingshighway, Rolla, MO. Type, utilizing a computer keyboard and word processing software, and edit a variety of material, frequently involving technical or specialized terminology; transcribe from dictating equipment. Maintain, with relative independence, a significant phase or segment of a clerical process or office activity and make frequent decisions in accordance with agency policies, rules or procedures. Plan and assign the work of staff performing clerical and other support tasks; organize and coordinate workflow; establish priorities and deadlines; review work for accuracy, timeliness, and conformance with procedures and processes. Supervise, train employees, mentor and advise staff on work issues; evaluate employees’ performance; recommend or implements disciplinary/corrective action; approve and monitor leave. Maintain fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts. Supervise and/or participate in the preparation of standardized reports; assist in the preparation of complex ad hoc reports. Obtain quotations and bids for commodities, equipment and services; initiate or supervise, within defined limits, the processing of requisitions and purchase orders. Review documents for accuracy, completeness and compliance. Compose correspondence involving some interpretation and application of established policies and procedures; maintain correspondence, case and report files. Establish and maintain complex filing systems; prepare and/or oversee the preparation of records for storage and/or archiving. Prepare and/or supervise the processing of purchase and supply requisitions, personnel and/or payroll records, time and leave records, expense accounts, budget allocations or other program or agency documents; arrange travel and accommodations; maintain cost and/or inventory records. Perform, review, and verify complex computations involving the application of rules and regulations. Enter, update, and/or retrieve information in automated systems; develop spreadsheets and databases; utilize various software packages in the performance of duties. Performs general office duties such as data entry and answering switchboard. Other duties as assigned. Two or more years of clerical support experience as an Administrative Support Clerk with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or GED certificate. OR Three or more years of experience in clerical or general office support work; and possession of a high school diploma or a GED certificate. (Training from an accredited vocational or business school in Office Management, Secretarial Science, or a closely related area may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours, or 480 clock hours, for one year.) (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.) Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. Recruitment Area: Accepting applications from all qualified applicants. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
Sep 06, 2024
Full Time
The Family Support Division (FSD), Child Support Office is seeking candidates to fill an Administrative Support Assistant position. This position will be located in Phelps County Child Support Office, based at 1101-1111 Kingshighway, Rolla, MO. Type, utilizing a computer keyboard and word processing software, and edit a variety of material, frequently involving technical or specialized terminology; transcribe from dictating equipment. Maintain, with relative independence, a significant phase or segment of a clerical process or office activity and make frequent decisions in accordance with agency policies, rules or procedures. Plan and assign the work of staff performing clerical and other support tasks; organize and coordinate workflow; establish priorities and deadlines; review work for accuracy, timeliness, and conformance with procedures and processes. Supervise, train employees, mentor and advise staff on work issues; evaluate employees’ performance; recommend or implements disciplinary/corrective action; approve and monitor leave. Maintain fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts. Supervise and/or participate in the preparation of standardized reports; assist in the preparation of complex ad hoc reports. Obtain quotations and bids for commodities, equipment and services; initiate or supervise, within defined limits, the processing of requisitions and purchase orders. Review documents for accuracy, completeness and compliance. Compose correspondence involving some interpretation and application of established policies and procedures; maintain correspondence, case and report files. Establish and maintain complex filing systems; prepare and/or oversee the preparation of records for storage and/or archiving. Prepare and/or supervise the processing of purchase and supply requisitions, personnel and/or payroll records, time and leave records, expense accounts, budget allocations or other program or agency documents; arrange travel and accommodations; maintain cost and/or inventory records. Perform, review, and verify complex computations involving the application of rules and regulations. Enter, update, and/or retrieve information in automated systems; develop spreadsheets and databases; utilize various software packages in the performance of duties. Performs general office duties such as data entry and answering switchboard. Other duties as assigned. Two or more years of clerical support experience as an Administrative Support Clerk with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or GED certificate. OR Three or more years of experience in clerical or general office support work; and possession of a high school diploma or a GED certificate. (Training from an accredited vocational or business school in Office Management, Secretarial Science, or a closely related area may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours, or 480 clock hours, for one year.) (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.) Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. Recruitment Area: Accepting applications from all qualified applicants. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
State of Missouri
Cape Girardeau, Missouri, United States
The Family Support Division (FSD), Child Support Office is seeking candidates to fill an Administrative Support Assistant position. This position will be located in Cape Girardeau Child Support Office, based at 471 Siemers Dr., Cape Girardeau, MO. Type, utilizing a computer keyboard and word processing software, and edit a variety of material, frequently involving technical or specialized terminology; transcribe from dictating equipment. Maintain, with relative independence, a significant phase or segment of a clerical process or office activity and make frequent decisions in accordance with agency policies, rules or procedures. Plan and assign the work of staff performing clerical and other support tasks; organize and coordinate workflow; establish priorities and deadlines; review work for accuracy, timeliness, and conformance with procedures and processes. Supervise, train employees, mentor and advise staff on work issues; evaluate employees’ performance; recommend or implements disciplinary/corrective action; approve and monitor leave. Maintain fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts. Supervise and/or participate in the preparation of standardized reports; assist in the preparation of complex ad hoc reports. Obtain quotations and bids for commodities, equipment and services; initiate or supervise, within defined limits, the processing of requisitions and purchase orders. Review documents for accuracy, completeness and compliance. Compose correspondence involving some interpretation and application of established policies and procedures; maintain correspondence, case and report files. Establish and maintain complex filing systems; prepare and/or oversee the preparation of records for storage and/or archiving. Prepare and/or supervise the processing of purchase and supply requisitions, personnel and/or payroll records, time and leave records, expense accounts, budget allocations or other program or agency documents; arrange travel and accommodations; maintain cost and/or inventory records. Perform, review, and verify complex computations involving the application of rules and regulations. Enter, update, and/or retrieve information in automated systems; develop spreadsheets and databases; utilize various software packages in the performance of duties. Performs general office duties such as data entry and answering switchboard. Other duties as assigned. Two or more years of clerical support experience as an Administrative Support Clerk with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or GED certificate. OR Three or more years of experience in clerical or general office support work; and possession of a high school diploma or a GED certificate. (Training from an accredited vocational or business school in Office Management, Secretarial Science, or a closely related area may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours, or 480 clock hours, for one year.) (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.) Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. Recruitment Area: Accepting applications from all qualified applicants. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
Sep 05, 2024
Full Time
The Family Support Division (FSD), Child Support Office is seeking candidates to fill an Administrative Support Assistant position. This position will be located in Cape Girardeau Child Support Office, based at 471 Siemers Dr., Cape Girardeau, MO. Type, utilizing a computer keyboard and word processing software, and edit a variety of material, frequently involving technical or specialized terminology; transcribe from dictating equipment. Maintain, with relative independence, a significant phase or segment of a clerical process or office activity and make frequent decisions in accordance with agency policies, rules or procedures. Plan and assign the work of staff performing clerical and other support tasks; organize and coordinate workflow; establish priorities and deadlines; review work for accuracy, timeliness, and conformance with procedures and processes. Supervise, train employees, mentor and advise staff on work issues; evaluate employees’ performance; recommend or implements disciplinary/corrective action; approve and monitor leave. Maintain fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts. Supervise and/or participate in the preparation of standardized reports; assist in the preparation of complex ad hoc reports. Obtain quotations and bids for commodities, equipment and services; initiate or supervise, within defined limits, the processing of requisitions and purchase orders. Review documents for accuracy, completeness and compliance. Compose correspondence involving some interpretation and application of established policies and procedures; maintain correspondence, case and report files. Establish and maintain complex filing systems; prepare and/or oversee the preparation of records for storage and/or archiving. Prepare and/or supervise the processing of purchase and supply requisitions, personnel and/or payroll records, time and leave records, expense accounts, budget allocations or other program or agency documents; arrange travel and accommodations; maintain cost and/or inventory records. Perform, review, and verify complex computations involving the application of rules and regulations. Enter, update, and/or retrieve information in automated systems; develop spreadsheets and databases; utilize various software packages in the performance of duties. Performs general office duties such as data entry and answering switchboard. Other duties as assigned. Two or more years of clerical support experience as an Administrative Support Clerk with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or GED certificate. OR Three or more years of experience in clerical or general office support work; and possession of a high school diploma or a GED certificate. (Training from an accredited vocational or business school in Office Management, Secretarial Science, or a closely related area may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours, or 480 clock hours, for one year.) (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.) Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. Recruitment Area: Accepting applications from all qualified applicants. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
PLACER COUNTY, CA
Auburn, California, United States
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION Placer County is currently accepting applications for Administrative Legal Clerk - Entry and Administrative Legal Clerk - Journey to fill vacancies in the Probation Department. Please review individual job postings for the minimum qualifications required at each level. To participate at the entry level, journey level, or both, you must complete and submit separate applications for each recruitment: Administrative Legal Clerk - Entry #2024-12351-02 Administrative Legal Clerk - Journey #2024-12352-02 Probation Department Administrative Legal Clerks provide support for sworn staff by performing general clerical duties in a variety of positions to assist the public and allow our officers to perform their duties effectively. Positions include public facing front desks, as well as support staff in Adult Supervision, Alternative Sentencing, Pre-Trial, Adult Court Services, Juvenile Court and Supervision Services, and Word Processing. Staff are located in Auburn and Roseville. Administrative Legal Clerks work Monday - Friday, 8-5, with the possibility of switching to an alternative work schedule, such as a 9/80. To be considered for the next screening cut-off in this recruitment, please submit your application materials Friday, September 20, 2024, at 5:00pm. The next testing session is tentatively scheduled for the week of October 7, 2024. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a wide variety of general and legal administrative, clerical and document processing duties related to the legal function and department assigned; to serve as initial contact to the public; and to support law enforcement with a variety of administrative tasks. DISTINGUISHING CHARACTERISTICS This is the full journey level class in the Administrative Legal Clerk series and is distinguished from the Administrative Legal Clerk - Entry level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the Administrative Legal Clerk - Entry level. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management or supervisory positions, and may receive functional and technical supervision from clerical and secretarial personnel. EXAMPLES OF ESSENTIAL DUTIES Essential duties may include, but are not limited to, the following: Perform general and legal clerical duties related to assigned functional area and department including compiling data for, summarizing and maintaining a variety of statistical logs, reports, records, lists and files. Review legal documents, arrests or incident records, probation reports, Coroner reports, citations, and files to identify inaccurate, inconsistent, and unclear information; notify appropriate staff to resolve issue. Process records requests; maintain and purge records and files consistent with department policies. Receive and log inmate property; release property to inmates and/or family members consistent with department policies. Enter, modify and cancel warrants. Fingerprint the public, arrestees, and inmates; register sex, arson, and gang offenders. Type, proofread and process a variety of documents including general and legal correspondence, memos, and statistical charts from rough draft. Act as a receptionist; answer the telephone and wait on the general public and other law enforcement agencies, receive and respond to requests for information regarding department and assigned program policies and procedures in accordance with legal requirements governing release of information. Issue, receive, type and process various legal applications, and other forms; process bookings and other jail related documents; transmit recorded information to State of California and other states. Collect and process fees and charges; process bails and permits. Schedule appointments as assigned. Perform a wide variety of clerical work including filing, checking and recording information on records. Sort and file legal and general documents and records, maintaining alphabetical, index, and cross-reference files. Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports. Operate standard office equipment including word processing applications as assigned, may perform duties on computer spreadsheet programs; operate stand alone computer software programs or equipment as related to the legal obligation assigned. Compile data, summarize and maintain a variety of statistical logs, reports, records, lists and files. Operate and access automated criminal justice telecommunication information systems and subsystems. Screen for entrance/exit for visitors to and from secured areas. Enter, modify and retrieve data into local, state and national computer systems. Conduct record searches in a centralized data base. May be subpoenaed to testify in court. Receive, sort and distribute incoming and outgoing mail and packages. May act as secretary as necessary. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. When assigned to the jail, may process inmates into custody. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. Incumbents may work odd or unusual hours including nights, weekends, holidays and/or overtime and in proximity to inmates or defendants. Incumbents may be subject to periods of facility lockdown. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Experience and Training Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of experience performing duties comparable to that of an Administrative Legal Clerk - Entry for Placer County. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of customer service and reception. English usage, spelling, grammar, and punctuation. Mathematical calculations. Principles and practices of computer hardware and software including word processing, spreadsheets and database packages. Principles and practices of filing and record keeping. Organization, procedures and operating details of the County department to which assigned. Principles and practices of legal document processing. Legal terminology and forms. Ability to: On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; perform simple grasping and fine manipulations; lift light weight. Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures to the public and staff. Work various shifts which include nights, weekends and holidays as assigned. Learn the organization, procedures and operating details of the County department to which assigned. Learn how to use word processing equipment. Perform routine legal clerical work including maintenance of appropriate records and preparation of reports. Verify and check files and data. Learn how to use a spread sheet and data base program on the computer. Understand and carry out both oral and written directions. Perform routine mathematical calculations. Maintain confidentiality. Deal tactfully and professionally with a variety of individuals. Establish and maintain effective working relationships with those contacted in the course of work. Use modern office equipment and computers. Type accurately at a speed of 45 words per minute. Independently perform legal clerical work. Interpret legal and reporting codes and statutes applicable to management of records. Retrieve, store and purge information in a wide variety of manual and automated filing systems, and maintain security and confidentiality of restricted information. Ensure thoroughness and accuracy when completing tasks. SELECTION PROCEDURE Written Examination (100%) After the posted filing deadline, qualified candidates will receive a notification via email when the examination is available. The online examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification. Note: Candidates will have approximately three (3) calendar days from the date of notification to complete the online examination. Only one attempt will be permitted. The written examination have been tentatively scheduled for the following: Week of October 7, 2024 MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Lindsay Baer, Administrative Technician, at lbaer@placer.ca.gov or (530) 886-4667. Closing Date/Time: 9/20/2024 5:00:00 PM
Jun 28, 2024
Full Time
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION Placer County is currently accepting applications for Administrative Legal Clerk - Entry and Administrative Legal Clerk - Journey to fill vacancies in the Probation Department. Please review individual job postings for the minimum qualifications required at each level. To participate at the entry level, journey level, or both, you must complete and submit separate applications for each recruitment: Administrative Legal Clerk - Entry #2024-12351-02 Administrative Legal Clerk - Journey #2024-12352-02 Probation Department Administrative Legal Clerks provide support for sworn staff by performing general clerical duties in a variety of positions to assist the public and allow our officers to perform their duties effectively. Positions include public facing front desks, as well as support staff in Adult Supervision, Alternative Sentencing, Pre-Trial, Adult Court Services, Juvenile Court and Supervision Services, and Word Processing. Staff are located in Auburn and Roseville. Administrative Legal Clerks work Monday - Friday, 8-5, with the possibility of switching to an alternative work schedule, such as a 9/80. To be considered for the next screening cut-off in this recruitment, please submit your application materials Friday, September 20, 2024, at 5:00pm. The next testing session is tentatively scheduled for the week of October 7, 2024. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a wide variety of general and legal administrative, clerical and document processing duties related to the legal function and department assigned; to serve as initial contact to the public; and to support law enforcement with a variety of administrative tasks. DISTINGUISHING CHARACTERISTICS This is the full journey level class in the Administrative Legal Clerk series and is distinguished from the Administrative Legal Clerk - Entry level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the Administrative Legal Clerk - Entry level. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management or supervisory positions, and may receive functional and technical supervision from clerical and secretarial personnel. EXAMPLES OF ESSENTIAL DUTIES Essential duties may include, but are not limited to, the following: Perform general and legal clerical duties related to assigned functional area and department including compiling data for, summarizing and maintaining a variety of statistical logs, reports, records, lists and files. Review legal documents, arrests or incident records, probation reports, Coroner reports, citations, and files to identify inaccurate, inconsistent, and unclear information; notify appropriate staff to resolve issue. Process records requests; maintain and purge records and files consistent with department policies. Receive and log inmate property; release property to inmates and/or family members consistent with department policies. Enter, modify and cancel warrants. Fingerprint the public, arrestees, and inmates; register sex, arson, and gang offenders. Type, proofread and process a variety of documents including general and legal correspondence, memos, and statistical charts from rough draft. Act as a receptionist; answer the telephone and wait on the general public and other law enforcement agencies, receive and respond to requests for information regarding department and assigned program policies and procedures in accordance with legal requirements governing release of information. Issue, receive, type and process various legal applications, and other forms; process bookings and other jail related documents; transmit recorded information to State of California and other states. Collect and process fees and charges; process bails and permits. Schedule appointments as assigned. Perform a wide variety of clerical work including filing, checking and recording information on records. Sort and file legal and general documents and records, maintaining alphabetical, index, and cross-reference files. Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports. Operate standard office equipment including word processing applications as assigned, may perform duties on computer spreadsheet programs; operate stand alone computer software programs or equipment as related to the legal obligation assigned. Compile data, summarize and maintain a variety of statistical logs, reports, records, lists and files. Operate and access automated criminal justice telecommunication information systems and subsystems. Screen for entrance/exit for visitors to and from secured areas. Enter, modify and retrieve data into local, state and national computer systems. Conduct record searches in a centralized data base. May be subpoenaed to testify in court. Receive, sort and distribute incoming and outgoing mail and packages. May act as secretary as necessary. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. When assigned to the jail, may process inmates into custody. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. Incumbents may work odd or unusual hours including nights, weekends, holidays and/or overtime and in proximity to inmates or defendants. Incumbents may be subject to periods of facility lockdown. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Experience and Training Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of experience performing duties comparable to that of an Administrative Legal Clerk - Entry for Placer County. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of customer service and reception. English usage, spelling, grammar, and punctuation. Mathematical calculations. Principles and practices of computer hardware and software including word processing, spreadsheets and database packages. Principles and practices of filing and record keeping. Organization, procedures and operating details of the County department to which assigned. Principles and practices of legal document processing. Legal terminology and forms. Ability to: On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; perform simple grasping and fine manipulations; lift light weight. Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures to the public and staff. Work various shifts which include nights, weekends and holidays as assigned. Learn the organization, procedures and operating details of the County department to which assigned. Learn how to use word processing equipment. Perform routine legal clerical work including maintenance of appropriate records and preparation of reports. Verify and check files and data. Learn how to use a spread sheet and data base program on the computer. Understand and carry out both oral and written directions. Perform routine mathematical calculations. Maintain confidentiality. Deal tactfully and professionally with a variety of individuals. Establish and maintain effective working relationships with those contacted in the course of work. Use modern office equipment and computers. Type accurately at a speed of 45 words per minute. Independently perform legal clerical work. Interpret legal and reporting codes and statutes applicable to management of records. Retrieve, store and purge information in a wide variety of manual and automated filing systems, and maintain security and confidentiality of restricted information. Ensure thoroughness and accuracy when completing tasks. SELECTION PROCEDURE Written Examination (100%) After the posted filing deadline, qualified candidates will receive a notification via email when the examination is available. The online examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification. Note: Candidates will have approximately three (3) calendar days from the date of notification to complete the online examination. Only one attempt will be permitted. The written examination have been tentatively scheduled for the following: Week of October 7, 2024 MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Lindsay Baer, Administrative Technician, at lbaer@placer.ca.gov or (530) 886-4667. Closing Date/Time: 9/20/2024 5:00:00 PM
PLACER COUNTY, CA
Auburn, California, United States
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION Placer County is currently accepting applications for Administrative Legal Clerk - Entry and Administrative Legal Clerk - Journey to fill vacancies in the Probation Department. Please review individual job postings for the minimum qualifications required at each level. To participate at the entry level, journey level, or both, you must complete and submit separate applications for each recruitment: Administrative Legal Clerk - Entry #2024-12351-02 Administrative Legal Clerk - Journey #2024-12352-02 Probation Department Administrative Legal Clerks provide support for sworn staff by performing general clerical duties in a variety of positions to assist the public and allow our officers to perform their duties effectively. Positions include public facing front desks, as well as support staff in Adult Supervision, Alternative Sentencing, Pre-Trial, Adult Court Services, Juvenile Court and Supervision Services, and Word Processing. Staff are located in Auburn and Roseville. Administrative Legal Clerks work Monday - Friday, 8-5, with the possibility of switching to an alternative work schedule, such as a 9/80. To be considered for the next screening cut-off in this recruitment, please submit your application materials Friday, September 20, 2024, at 5:00pm. The next testing session is tentatively scheduled for the week of October 7, 2024. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a wide variety of general and legal administrative, clerical and document processing duties related to the legal function and department assigned; to serve as initial contact to the public; and to support law enforcement with a variety of administrative tasks. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Administrative Legal Clerk series. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks. The Administrative Legal Clerk - Entry class is distinguished from the journey level by the performance of less than the full range of duties assigned to the journey level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from management or supervisory positions, and may receive functional and technical supervision from clerical and secretarial personnel. EXAMPLES OF ESSENTIAL DUTIES Essential duties may include, but are not limited to, the following: Perform general and legal clerical duties related to assigned functional area and department including compiling data for, summarizing and maintaining a variety of statistical logs, reports, records, lists and files. Review legal documents, arrests or incident records, probation reports, Coroner reports, citations, and files to identify inaccurate, inconsistent, and unclear information; notify appropriate staff to resolve issue. Process records requests; maintain and purge records and files consistent with department policies. Receive and log inmate property; release property to inmates and/or family members consistent with department policies. Enter, modify and cancel warrants. Fingerprint the public, arrestees, and inmates; register sex, arson, and gang offenders. Type, proofread and process a variety of documents including general and legal correspondence, memos, and statistical charts from rough draft. Act as a receptionist; answer the telephone and wait on the general public and other law enforcement agencies, receive and respond to requests for information regarding department and assigned program policies and procedures in accordance with legal requirements governing release of information. Issue, receive, type and process various legal applications, and other forms; process bookings and other jail related documents; transmit recorded information to State of California and other states. Collect and process fees and charges; process bails and permits. Schedule appointments as assigned. Perform a wide variety of clerical work including filing, checking and recording information on records. Sort and file legal and general documents and records, maintaining alphabetical, index, and cross-reference files. Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports. Operate standard office equipment including word processing applications as assigned, may perform duties on computer spreadsheet programs; operate stand alone computer software programs or equipment as related to the legal obligation assigned. Compile data, summarize and maintain a variety of statistical logs, reports, records, lists and files. Operate and access automated criminal justice telecommunication information systems and subsystems. Screen for entrance/exit for visitors to and from secured areas. Enter, modify and retrieve data into local, state and national computer systems. Conduct record searches in a centralized data base. May be subpoenaed to testify in court. Receive, sort and distribute incoming and outgoing mail and packages. May act as secretary as necessary. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. When assigned to the jail, may process inmates into custody. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. Incumbents may work odd or unusual hours including nights, weekends, holidays and/or overtime and in proximity to inmates or defendants. Incumbents may be subject to periods of facility lockdown. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of clerical experience. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of customer service and reception. English usage, spelling, grammar, and punctuation. Mathematical calculations. Principles and practices of computer hardware and software including word processing, spreadsheets and database packages. Principles and practices of filing and record keeping. Ability to: On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; perform simple grasping and fine manipulations; lift light weight. Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures to the public and staff. Work various shifts which include nights, weekends and holidays as assigned. Learn the organization, procedures and operating details of the County department to which assigned. Learn how to use word processing equipment. Perform routine legal clerical work including maintenance of appropriate records and preparation of reports. Verify and check files and data. Learn how to use a spread sheet and data base program on the computer. Understand and carry out both oral and written directions. Perform routine mathematical calculations. Maintain confidentiality. Deal tactfully and professionally with a variety of individuals. Establish and maintain effective working relationships with those contacted in the course of work. Use modern office equipment and computers. Type accurately at a speed of 45 words per minute. SELECTION PROCEDURE Written Examination (100%) After the posted filing deadline, qualified candidates will receive a notification via email when the examination is available. The online examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification. Note: Candidates will have approximately three (3) calendar days from the date of notification to complete the online examination. Only one attempt will be permitted. The written examination have been tentatively scheduled for the following: Week of October 7, 2024 MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Lindsay Baer, Administrative Technician, at lbaer@placer.ca.gov or (530) 886-4667. Closing Date/Time: 9/20/2024 5:00:00 PM
Jun 28, 2024
Full Time
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION Placer County is currently accepting applications for Administrative Legal Clerk - Entry and Administrative Legal Clerk - Journey to fill vacancies in the Probation Department. Please review individual job postings for the minimum qualifications required at each level. To participate at the entry level, journey level, or both, you must complete and submit separate applications for each recruitment: Administrative Legal Clerk - Entry #2024-12351-02 Administrative Legal Clerk - Journey #2024-12352-02 Probation Department Administrative Legal Clerks provide support for sworn staff by performing general clerical duties in a variety of positions to assist the public and allow our officers to perform their duties effectively. Positions include public facing front desks, as well as support staff in Adult Supervision, Alternative Sentencing, Pre-Trial, Adult Court Services, Juvenile Court and Supervision Services, and Word Processing. Staff are located in Auburn and Roseville. Administrative Legal Clerks work Monday - Friday, 8-5, with the possibility of switching to an alternative work schedule, such as a 9/80. To be considered for the next screening cut-off in this recruitment, please submit your application materials Friday, September 20, 2024, at 5:00pm. The next testing session is tentatively scheduled for the week of October 7, 2024. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a wide variety of general and legal administrative, clerical and document processing duties related to the legal function and department assigned; to serve as initial contact to the public; and to support law enforcement with a variety of administrative tasks. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Administrative Legal Clerk series. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks. The Administrative Legal Clerk - Entry class is distinguished from the journey level by the performance of less than the full range of duties assigned to the journey level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from management or supervisory positions, and may receive functional and technical supervision from clerical and secretarial personnel. EXAMPLES OF ESSENTIAL DUTIES Essential duties may include, but are not limited to, the following: Perform general and legal clerical duties related to assigned functional area and department including compiling data for, summarizing and maintaining a variety of statistical logs, reports, records, lists and files. Review legal documents, arrests or incident records, probation reports, Coroner reports, citations, and files to identify inaccurate, inconsistent, and unclear information; notify appropriate staff to resolve issue. Process records requests; maintain and purge records and files consistent with department policies. Receive and log inmate property; release property to inmates and/or family members consistent with department policies. Enter, modify and cancel warrants. Fingerprint the public, arrestees, and inmates; register sex, arson, and gang offenders. Type, proofread and process a variety of documents including general and legal correspondence, memos, and statistical charts from rough draft. Act as a receptionist; answer the telephone and wait on the general public and other law enforcement agencies, receive and respond to requests for information regarding department and assigned program policies and procedures in accordance with legal requirements governing release of information. Issue, receive, type and process various legal applications, and other forms; process bookings and other jail related documents; transmit recorded information to State of California and other states. Collect and process fees and charges; process bails and permits. Schedule appointments as assigned. Perform a wide variety of clerical work including filing, checking and recording information on records. Sort and file legal and general documents and records, maintaining alphabetical, index, and cross-reference files. Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports. Operate standard office equipment including word processing applications as assigned, may perform duties on computer spreadsheet programs; operate stand alone computer software programs or equipment as related to the legal obligation assigned. Compile data, summarize and maintain a variety of statistical logs, reports, records, lists and files. Operate and access automated criminal justice telecommunication information systems and subsystems. Screen for entrance/exit for visitors to and from secured areas. Enter, modify and retrieve data into local, state and national computer systems. Conduct record searches in a centralized data base. May be subpoenaed to testify in court. Receive, sort and distribute incoming and outgoing mail and packages. May act as secretary as necessary. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. When assigned to the jail, may process inmates into custody. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. Incumbents may work odd or unusual hours including nights, weekends, holidays and/or overtime and in proximity to inmates or defendants. Incumbents may be subject to periods of facility lockdown. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of clerical experience. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of customer service and reception. English usage, spelling, grammar, and punctuation. Mathematical calculations. Principles and practices of computer hardware and software including word processing, spreadsheets and database packages. Principles and practices of filing and record keeping. Ability to: On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; perform simple grasping and fine manipulations; lift light weight. Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures to the public and staff. Work various shifts which include nights, weekends and holidays as assigned. Learn the organization, procedures and operating details of the County department to which assigned. Learn how to use word processing equipment. Perform routine legal clerical work including maintenance of appropriate records and preparation of reports. Verify and check files and data. Learn how to use a spread sheet and data base program on the computer. Understand and carry out both oral and written directions. Perform routine mathematical calculations. Maintain confidentiality. Deal tactfully and professionally with a variety of individuals. Establish and maintain effective working relationships with those contacted in the course of work. Use modern office equipment and computers. Type accurately at a speed of 45 words per minute. SELECTION PROCEDURE Written Examination (100%) After the posted filing deadline, qualified candidates will receive a notification via email when the examination is available. The online examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification. Note: Candidates will have approximately three (3) calendar days from the date of notification to complete the online examination. Only one attempt will be permitted. The written examination have been tentatively scheduled for the following: Week of October 7, 2024 MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Lindsay Baer, Administrative Technician, at lbaer@placer.ca.gov or (530) 886-4667. Closing Date/Time: 9/20/2024 5:00:00 PM
PLACER COUNTY, CA
Auburn, California, United States
Introduction The Eligible List resulting from this recruitment will be used specifically to fill vacancies within the Corrections Division of the Sheriff's Office. The Placer County Sheriff's Office Corrections Division is currently accepting applications for Administrative Legal Clerk - Entry and Administrative Legal Clerk - Journey . Please review individual job postings for the minimum qualifications required at each level. To participate at the entry level, journey level, or both, you must complete and submit separate applications for each recruitment: Administrative Legal Clerk - Entry #2024-12351-01 Administrative Legal Clerk - Journey #2024-12352-01 The Corrections Division (jail) of the Sheriff's Office is seeking several Administrative Legal Clerks. These positions perform a variety of administrative and clerical work and are responsible for working in warrants, booking, and the front office. In addition to base pay, positions in this division receive 5% Jail Incentive Pay, Night Shift Differential pay of 7.5% (when assigned to work the night shift), and a uniform allowance in the amount of $750 per year. This division requires working 12-hour shifts, including nights, weekends, and holidays. Positions are located in the jail at either the Auburn or South Placer facility. All jail shifts are rotational based on seniority. This continuous recruitment will remain open for the calendar year, or until the final filing date, whichever occurs first. The eligible list established from this continuous recruitment will expire by the end of the calendar year. Applicants will be eligible to reapply and take an examination if a new recruitment opens the following calendar year. Applicants who are hired as temporary/extra-help may be eligible to transition to permanent status. Temporary/extra-help positions are limited to 999 hours per fiscal year (960 hours for CalPERS retired annuitants). Extra-Help staff may not be required to work night, weekend, or holiday shifts. Online examinations will be scheduled throughout the year as applications are received. Qualified applicants will be notified of their testing date via email once the examination date has been scheduled. Review the Selection Procedure section to review the tentative testing dates. To be considered for the next screening cut-off in this recruitment, please submit your application materials Wednesday, September 4, 2024, at 5:00pm. The next testing session is tentatively scheduled for the Week of September 23, 2024. POSITION INFORMATION For more information, please click here to view the detailed recruitment brochure. For answers to frequently asked questions specific to recruitments for the Sheriff's Office click here . BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a wide variety of general and legal administrative, clerical and document processing duties related to the legal function and department assigned; to serve as initial contact to the public; and to support law enforcement with a variety of administrative tasks. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Administrative Legal Clerk series. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks. The Administrative Legal Clerk - Entry class is distinguished from the journey level by the performance of less than the full range of duties assigned to the journey level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from management or supervisory positions, and may receive functional and technical supervision from clerical and secretarial personnel. EXAMPLES OF ESSENTIAL DUTIES Essential duties may include, but are not limited to, the following: Perform general and legal clerical duties related to assigned functional area and department including compiling data for, summarizing and maintaining a variety of statistical logs, reports, records, lists and files. Review legal documents, arrests or incident records, probation reports, Coroner reports, citations, and files to identify inaccurate, inconsistent, and unclear information; notify appropriate staff to resolve issue. Process records requests; maintain and purge records and files consistent with department policies. Receive and log inmate property; release property to inmates and/or family members consistent with department policies. Enter, modify and cancel warrants. Fingerprint the public, arrestees, and inmates; register sex, arson, and gang offenders. Type, proofread and process a variety of documents including general and legal correspondence, memos, and statistical charts from rough draft. Act as a receptionist; answer the telephone and wait on the general public and other law enforcement agencies, receive and respond to requests for information regarding department and assigned program policies and procedures in accordance with legal requirements governing release of information. Issue, receive, type and process various legal applications, and other forms; process bookings and other jail related documents; transmit recorded information to State of California and other states. Collect and process fees and charges; process bails and permits. Schedule appointments as assigned. Perform a wide variety of clerical work including filing, checking and recording information on records. Sort and file legal and general documents and records, maintaining alphabetical, index, and cross-reference files. Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports. Operate standard office equipment including word processing applications as assigned, may perform duties on computer spreadsheet programs; operate stand alone computer software programs or equipment as related to the legal obligation assigned. Compile data, summarize and maintain a variety of statistical logs, reports, records, lists and files. Operate and access automated criminal justice telecommunication information systems and subsystems. Screen for entrance/exit for visitors to and from secured areas. Enter, modify and retrieve data into local, state and national computer systems. Conduct record searches in a centralized data base. May be subpoenaed to testify in court. Receive, sort and distribute incoming and outgoing mail and packages. May act as secretary as necessary. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. When assigned to the jail, may process inmates into custody. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. Incumbents may work odd or unusual hours including nights, weekends, holidays and/or overtime and in proximity to inmates or defendants. Incumbents may be subject to periods of facility lockdown. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of clerical experience. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of customer service and reception. English usage, spelling, grammar, and punctuation. Mathematical calculations. Principles and practices of computer hardware and software including word processing, spreadsheets and database packages. Principles and practices of filing and record keeping. Ability to: On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; perform simple grasping and fine manipulations; lift light weight. Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures to the public and staff. Work various shifts which include nights, weekends and holidays as assigned. Learn the organization, procedures and operating details of the County department to which assigned. Learn how to use word processing equipment. Perform routine legal clerical work including maintenance of appropriate records and preparation of reports. Verify and check files and data. Learn how to use a spread sheet and data base program on the computer. Understand and carry out both oral and written directions. Perform routine mathematical calculations. Maintain confidentiality. Deal tactfully and professionally with a variety of individuals. Establish and maintain effective working relationships with those contacted in the course of work. Use modern office equipment and computers. Type accurately at a speed of 45 words per minute. SELECTION PROCEDURE Written Examination (100%) After the posted filing deadline, qualified candidates will receive a notification via email when the examination is available. The online examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification. Note: Candidates will have approximately three (3) calendar days from the date of notification to complete the online examination. Only one attempt will be permitted. The written examinations have been tentatively scheduled for the following: Week of September 23, 2024 Week of December 9, 2024 MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please email PCHRDSRFRecruit@Placer.ca.gov. Closing Date/Time: Continuous
Jul 14, 2024
Full Time
Introduction The Eligible List resulting from this recruitment will be used specifically to fill vacancies within the Corrections Division of the Sheriff's Office. The Placer County Sheriff's Office Corrections Division is currently accepting applications for Administrative Legal Clerk - Entry and Administrative Legal Clerk - Journey . Please review individual job postings for the minimum qualifications required at each level. To participate at the entry level, journey level, or both, you must complete and submit separate applications for each recruitment: Administrative Legal Clerk - Entry #2024-12351-01 Administrative Legal Clerk - Journey #2024-12352-01 The Corrections Division (jail) of the Sheriff's Office is seeking several Administrative Legal Clerks. These positions perform a variety of administrative and clerical work and are responsible for working in warrants, booking, and the front office. In addition to base pay, positions in this division receive 5% Jail Incentive Pay, Night Shift Differential pay of 7.5% (when assigned to work the night shift), and a uniform allowance in the amount of $750 per year. This division requires working 12-hour shifts, including nights, weekends, and holidays. Positions are located in the jail at either the Auburn or South Placer facility. All jail shifts are rotational based on seniority. This continuous recruitment will remain open for the calendar year, or until the final filing date, whichever occurs first. The eligible list established from this continuous recruitment will expire by the end of the calendar year. Applicants will be eligible to reapply and take an examination if a new recruitment opens the following calendar year. Applicants who are hired as temporary/extra-help may be eligible to transition to permanent status. Temporary/extra-help positions are limited to 999 hours per fiscal year (960 hours for CalPERS retired annuitants). Extra-Help staff may not be required to work night, weekend, or holiday shifts. Online examinations will be scheduled throughout the year as applications are received. Qualified applicants will be notified of their testing date via email once the examination date has been scheduled. Review the Selection Procedure section to review the tentative testing dates. To be considered for the next screening cut-off in this recruitment, please submit your application materials Wednesday, September 4, 2024, at 5:00pm. The next testing session is tentatively scheduled for the Week of September 23, 2024. POSITION INFORMATION For more information, please click here to view the detailed recruitment brochure. For answers to frequently asked questions specific to recruitments for the Sheriff's Office click here . BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a wide variety of general and legal administrative, clerical and document processing duties related to the legal function and department assigned; to serve as initial contact to the public; and to support law enforcement with a variety of administrative tasks. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Administrative Legal Clerk series. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks. The Administrative Legal Clerk - Entry class is distinguished from the journey level by the performance of less than the full range of duties assigned to the journey level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from management or supervisory positions, and may receive functional and technical supervision from clerical and secretarial personnel. EXAMPLES OF ESSENTIAL DUTIES Essential duties may include, but are not limited to, the following: Perform general and legal clerical duties related to assigned functional area and department including compiling data for, summarizing and maintaining a variety of statistical logs, reports, records, lists and files. Review legal documents, arrests or incident records, probation reports, Coroner reports, citations, and files to identify inaccurate, inconsistent, and unclear information; notify appropriate staff to resolve issue. Process records requests; maintain and purge records and files consistent with department policies. Receive and log inmate property; release property to inmates and/or family members consistent with department policies. Enter, modify and cancel warrants. Fingerprint the public, arrestees, and inmates; register sex, arson, and gang offenders. Type, proofread and process a variety of documents including general and legal correspondence, memos, and statistical charts from rough draft. Act as a receptionist; answer the telephone and wait on the general public and other law enforcement agencies, receive and respond to requests for information regarding department and assigned program policies and procedures in accordance with legal requirements governing release of information. Issue, receive, type and process various legal applications, and other forms; process bookings and other jail related documents; transmit recorded information to State of California and other states. Collect and process fees and charges; process bails and permits. Schedule appointments as assigned. Perform a wide variety of clerical work including filing, checking and recording information on records. Sort and file legal and general documents and records, maintaining alphabetical, index, and cross-reference files. Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports. Operate standard office equipment including word processing applications as assigned, may perform duties on computer spreadsheet programs; operate stand alone computer software programs or equipment as related to the legal obligation assigned. Compile data, summarize and maintain a variety of statistical logs, reports, records, lists and files. Operate and access automated criminal justice telecommunication information systems and subsystems. Screen for entrance/exit for visitors to and from secured areas. Enter, modify and retrieve data into local, state and national computer systems. Conduct record searches in a centralized data base. May be subpoenaed to testify in court. Receive, sort and distribute incoming and outgoing mail and packages. May act as secretary as necessary. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. When assigned to the jail, may process inmates into custody. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. Incumbents may work odd or unusual hours including nights, weekends, holidays and/or overtime and in proximity to inmates or defendants. Incumbents may be subject to periods of facility lockdown. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of clerical experience. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of customer service and reception. English usage, spelling, grammar, and punctuation. Mathematical calculations. Principles and practices of computer hardware and software including word processing, spreadsheets and database packages. Principles and practices of filing and record keeping. Ability to: On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; perform simple grasping and fine manipulations; lift light weight. Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures to the public and staff. Work various shifts which include nights, weekends and holidays as assigned. Learn the organization, procedures and operating details of the County department to which assigned. Learn how to use word processing equipment. Perform routine legal clerical work including maintenance of appropriate records and preparation of reports. Verify and check files and data. Learn how to use a spread sheet and data base program on the computer. Understand and carry out both oral and written directions. Perform routine mathematical calculations. Maintain confidentiality. Deal tactfully and professionally with a variety of individuals. Establish and maintain effective working relationships with those contacted in the course of work. Use modern office equipment and computers. Type accurately at a speed of 45 words per minute. SELECTION PROCEDURE Written Examination (100%) After the posted filing deadline, qualified candidates will receive a notification via email when the examination is available. The online examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification. Note: Candidates will have approximately three (3) calendar days from the date of notification to complete the online examination. Only one attempt will be permitted. The written examinations have been tentatively scheduled for the following: Week of September 23, 2024 Week of December 9, 2024 MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please email PCHRDSRFRecruit@Placer.ca.gov. Closing Date/Time: Continuous
State of Missouri
Kansas City, Missouri, United States
Job Location: Base location is located at 615 E. 13th St Kansas City, Mo 64106. The Department of Social Services partners with families and communities to protect children, rehabilitate youth and move families to self-sufficiency so that Missourians can lead safe, healthy and productive lives. Children’s Division is looking for candidates to fill the position of Administrative Support Assistant. The candidate selected will provide support to local office staff as well as upper management along with the potential of supervising other clerical staff. Why you’ll love this position: Are you passionate about helping people? Do you love working with children and families? Do you enjoy assisting people in difficult circumstances? The Department of Social Services - Children’s Division cares for at-risk children and families by providing family preservation and reunification services, investigating allegations of abuse and neglect, and conducting foster care and adoption case management. If you want to be part of a great team working to make a difference, please come join us! What you’ll do: Maintains, with relative independence, a significant phase or segment of a clerical process or office activity and makes frequent decisions in accordance with agency policies, rules or procedures. Types, utilizing a computer keyboard and word processing software, and edits a variety of material, frequently involving technical or specialized terminology; transcribes from dictating equipment. Establishes and maintains complex filing systems; prepares and/or oversees the preparation of records for storage and/or archiving. Enters, updates, and/or retrieves information in automated systems; develops spreadsheets and databases; utilizes various software packages in the performance of duties. May serve as receptionist or information clerk; determines purpose of contact; provides general information and assists in preparation of forms if needed; directs individuals to proper destination; receives and distributes verbal or written messages; and schedules and/or arranges appointments as necessary. All you need for success: Minimum Qualifications One or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency. (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.) Preferred Qualifications Ability to type quickly and accurately Ability to lift up to 20 pounds Excellent problem-solving and time management skills Excellent oral, written and interpersonal communication skills More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions about this position please contact: CD-HR@dss.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Aug 28, 2024
Full Time
Job Location: Base location is located at 615 E. 13th St Kansas City, Mo 64106. The Department of Social Services partners with families and communities to protect children, rehabilitate youth and move families to self-sufficiency so that Missourians can lead safe, healthy and productive lives. Children’s Division is looking for candidates to fill the position of Administrative Support Assistant. The candidate selected will provide support to local office staff as well as upper management along with the potential of supervising other clerical staff. Why you’ll love this position: Are you passionate about helping people? Do you love working with children and families? Do you enjoy assisting people in difficult circumstances? The Department of Social Services - Children’s Division cares for at-risk children and families by providing family preservation and reunification services, investigating allegations of abuse and neglect, and conducting foster care and adoption case management. If you want to be part of a great team working to make a difference, please come join us! What you’ll do: Maintains, with relative independence, a significant phase or segment of a clerical process or office activity and makes frequent decisions in accordance with agency policies, rules or procedures. Types, utilizing a computer keyboard and word processing software, and edits a variety of material, frequently involving technical or specialized terminology; transcribes from dictating equipment. Establishes and maintains complex filing systems; prepares and/or oversees the preparation of records for storage and/or archiving. Enters, updates, and/or retrieves information in automated systems; develops spreadsheets and databases; utilizes various software packages in the performance of duties. May serve as receptionist or information clerk; determines purpose of contact; provides general information and assists in preparation of forms if needed; directs individuals to proper destination; receives and distributes verbal or written messages; and schedules and/or arranges appointments as necessary. All you need for success: Minimum Qualifications One or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency. (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.) Preferred Qualifications Ability to type quickly and accurately Ability to lift up to 20 pounds Excellent problem-solving and time management skills Excellent oral, written and interpersonal communication skills More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions about this position please contact: CD-HR@dss.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
State of Missouri
Springfield, Missouri, United States
Job Location: Base will be in Springfield, Missouri. The Department of Social Services partners with families and communities to protect children, rehabilitate youth and move families to self-sufficiency so that Missourians can lead safe, healthy and productive lives. Children’s Division is looking for candidates to fill the position of Administrative Support Assistant. The candidate selected will provide support to local office staff as well as upper management along with the potential of supervising other clerical staff. Why you’ll love this position: Are you passionate about helping people? Do you love working with children and families? Do you enjoy assisting people in difficult circumstances? The Department of Social Services - Children’s Division cares for at-risk children and families by providing family preservation and reunification services, investigating allegations of abuse and neglect, and conducting foster care and adoption case management. If you want to be part of a great team working to make a difference, please come join us! What you’ll do: Maintains, with relative independence, a significant phase or segment of a clerical process or office activity and makes frequent decisions in accordance with agency policies, rules or procedures. Types, utilizing a computer keyboard and word processing software, and edits a variety of material, frequently involving technical or specialized terminology; transcribes from dictating equipment. Establishes and maintains complex filing systems; prepares and/or oversees the preparation of records for storage and/or archiving. Enters, updates, and/or retrieves information in automated systems; develops spreadsheets and databases; utilizes various software packages in the performance of duties. May serve as receptionist or information clerk; determines purpose of contact; provides general information and assists in preparation of forms if needed; directs individuals to proper destination; receives and distributes verbal or written messages; and schedules and/or arranges appointments as necessary. All you need for success: Minimum Qualifications One or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency. (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.) Preferred Qualifications Ability to type quickly and accurately Ability to lift up to 20 pounds Excellent problem-solving and time management skills Excellent oral, written and interpersonal communication skills More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions about this position please contact: CD-HR@dss.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Aug 23, 2024
Full Time
Job Location: Base will be in Springfield, Missouri. The Department of Social Services partners with families and communities to protect children, rehabilitate youth and move families to self-sufficiency so that Missourians can lead safe, healthy and productive lives. Children’s Division is looking for candidates to fill the position of Administrative Support Assistant. The candidate selected will provide support to local office staff as well as upper management along with the potential of supervising other clerical staff. Why you’ll love this position: Are you passionate about helping people? Do you love working with children and families? Do you enjoy assisting people in difficult circumstances? The Department of Social Services - Children’s Division cares for at-risk children and families by providing family preservation and reunification services, investigating allegations of abuse and neglect, and conducting foster care and adoption case management. If you want to be part of a great team working to make a difference, please come join us! What you’ll do: Maintains, with relative independence, a significant phase or segment of a clerical process or office activity and makes frequent decisions in accordance with agency policies, rules or procedures. Types, utilizing a computer keyboard and word processing software, and edits a variety of material, frequently involving technical or specialized terminology; transcribes from dictating equipment. Establishes and maintains complex filing systems; prepares and/or oversees the preparation of records for storage and/or archiving. Enters, updates, and/or retrieves information in automated systems; develops spreadsheets and databases; utilizes various software packages in the performance of duties. May serve as receptionist or information clerk; determines purpose of contact; provides general information and assists in preparation of forms if needed; directs individuals to proper destination; receives and distributes verbal or written messages; and schedules and/or arranges appointments as necessary. All you need for success: Minimum Qualifications One or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency. (Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.) Preferred Qualifications Ability to type quickly and accurately Ability to lift up to 20 pounds Excellent problem-solving and time management skills Excellent oral, written and interpersonal communication skills More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . If you have questions about this position please contact: CD-HR@dss.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
A position in the Missouri Department of Corrections is more than a job. It's a calling. Corrections employees transform lives, equipping Missourians in the criminal justice system with the skills they need to contribute to their communities, inside and outside our walls. More than 95 percent of people who enter the prison system ultimately are released. We want to make sure they’re good neighbors. We offer great benefits!Missouri State Employee Retirement System / Deferred compensation plan / Health insurance (medical, vision, dental for employees and family) / Paid life insurance / Long-term disability insurance / Cafeteria plan / Paid holidays / 10 hours annual leave per month / 10 hours sick leave per month / Uniforms provided when required / Pre-service and in-service training / Access to credit union / Direct deposit of paycheck (required) / Employee health, wellness and safety initiatives / MOST 529 College Savings Program Types and edits a variety of material, which may contain technical or specialized terminology; reviews documents for accuracy and completeness; serves as receptionist or information clerk; determines purpose of contact; provides general information and assists in preparation of forms; directs individuals to proper destination; receives and distributes messages; and schedules and/or arranges appointments Composes routine correspondence; proofreads and/or finalizes letters, memorandums, reports or other documents for approval and signature Establishes and maintains filing systems; prepares records for storage and/or archiving; maintains office equipment and supply inventory; maintains records relating to receipt and issuance of materials or equipment Prepares agency documents such as purchase and supply requisitions, personnel and/or payroll forms, time and leave records and expense accounts; performs math calculations in the completion of forms and records; assists with the arrangement of travel and accommodations, and in the coordination of meeting logistics Processes and distributes mail according to established procedures; prepares material for mailing, utilizing automated equipment when applicable; preforms data entry and develops routine spreadsheets and databases; compiles and prepares data or reports from a variety of sources in accordance with specific instructions or procedures; operates and maintains standard office equipment Serves as a lead worker, providing guidance, direction, and training to other clerical employees; reviews work for accuracy, timeliness, and compliance with instructions and procedures Receives general supervision from a designated administrative supervisor; carries out assigned responsibilities independently within established guidelines; performs other related work as assigned Minimum Qualifications: Six or more months of experience in office support work; and possession of a high school diploma or proof of high school equivalency (15 earned credit hours from an accredited college or university may substitute for the required experience) All requested documents MUST be received by the closing date listed. Some positions are eligible for a shift differential of $173.34 semi-monthly, which is provided to employees with shifts that begin on or between 12:00pm (noon) and 5:00am, and who work at a 24/7 worksite (i.e. institution, transition center, supervision center, or command center), or whose work requires regular visits to these locations. If selected for interview, eligibility may be discussed at that time with the hiring manager. The Department of Corrections is the only State agency that currently offers a guaranteed 1% pay increase for every two years of service up to 20 years. The Missouri Department of Corrections is proud to have a tradition of promotion from within for employees looking for and seeking distinctive career paths. As you work for the department, we invite you to consider your goals and make choices to actively head toward them. We seek to recognize employees who serve with distinction.
Sep 05, 2024
Full Time
A position in the Missouri Department of Corrections is more than a job. It's a calling. Corrections employees transform lives, equipping Missourians in the criminal justice system with the skills they need to contribute to their communities, inside and outside our walls. More than 95 percent of people who enter the prison system ultimately are released. We want to make sure they’re good neighbors. We offer great benefits!Missouri State Employee Retirement System / Deferred compensation plan / Health insurance (medical, vision, dental for employees and family) / Paid life insurance / Long-term disability insurance / Cafeteria plan / Paid holidays / 10 hours annual leave per month / 10 hours sick leave per month / Uniforms provided when required / Pre-service and in-service training / Access to credit union / Direct deposit of paycheck (required) / Employee health, wellness and safety initiatives / MOST 529 College Savings Program Types and edits a variety of material, which may contain technical or specialized terminology; reviews documents for accuracy and completeness; serves as receptionist or information clerk; determines purpose of contact; provides general information and assists in preparation of forms; directs individuals to proper destination; receives and distributes messages; and schedules and/or arranges appointments Composes routine correspondence; proofreads and/or finalizes letters, memorandums, reports or other documents for approval and signature Establishes and maintains filing systems; prepares records for storage and/or archiving; maintains office equipment and supply inventory; maintains records relating to receipt and issuance of materials or equipment Prepares agency documents such as purchase and supply requisitions, personnel and/or payroll forms, time and leave records and expense accounts; performs math calculations in the completion of forms and records; assists with the arrangement of travel and accommodations, and in the coordination of meeting logistics Processes and distributes mail according to established procedures; prepares material for mailing, utilizing automated equipment when applicable; preforms data entry and develops routine spreadsheets and databases; compiles and prepares data or reports from a variety of sources in accordance with specific instructions or procedures; operates and maintains standard office equipment Serves as a lead worker, providing guidance, direction, and training to other clerical employees; reviews work for accuracy, timeliness, and compliance with instructions and procedures Receives general supervision from a designated administrative supervisor; carries out assigned responsibilities independently within established guidelines; performs other related work as assigned Minimum Qualifications: Six or more months of experience in office support work; and possession of a high school diploma or proof of high school equivalency (15 earned credit hours from an accredited college or university may substitute for the required experience) All requested documents MUST be received by the closing date listed. Some positions are eligible for a shift differential of $173.34 semi-monthly, which is provided to employees with shifts that begin on or between 12:00pm (noon) and 5:00am, and who work at a 24/7 worksite (i.e. institution, transition center, supervision center, or command center), or whose work requires regular visits to these locations. If selected for interview, eligibility may be discussed at that time with the hiring manager. The Department of Corrections is the only State agency that currently offers a guaranteed 1% pay increase for every two years of service up to 20 years. The Missouri Department of Corrections is proud to have a tradition of promotion from within for employees looking for and seeking distinctive career paths. As you work for the department, we invite you to consider your goals and make choices to actively head toward them. We seek to recognize employees who serve with distinction.
State of Nevada
Carson City, Nevada, United States
Announcement Number: 1374226243 NEVADA LEGISLATIVE COUNSEL BUREAU ADMINISTRATIVE DIVISION General Services Unit STOREROOM CLERK I Carson City, Nevada Salary up to $73,309 (employee/employer paid retirement plan) The General Services Unit of the Legislative Counsel Bureau (LCB) is seeking a diverse pool of qualified applicants for the position of Storeroom Clerk I within the Administrative Division. The LCB is a nonpartisan, legislative service agency that provides professional, technical and administrative support to the Nevada Legislature, which convenes biennially in odd-numbered years for 120-day sessions and for rare special sessions during the interim periods. The General Services Unit provides logistical support to the legislators, legislative staff and LCB staff. This is a full-time position located in Carson City, Nevada. Position Description: Under the general supervision of the General Services Supervisor, the Storeroom Clerk I will assist legislators, legislative staff and LCB staff with purchasing, receiving, mail processing, inventory management and distribution, record-keeping, office and furniture moves, office supply procurement and the receipt and distribution of bills and publications. Responsibilities of the Storeroom Clerk I may include, without limitation: • Maintaining and monitoring a digital recordkeeping system related to inventory purchases in accordance with purchasing-related statutes and regulations and departmental policies and procedures; • Identifying inconsistencies or problems to expedite orders, including contacting vendors to resolve problems and arrange for the delivery and return of certain items; • Operating postage meters and other mail equipment to process letters, flats and packages, including weighing and affixing proper postage to such items; • Processing certified, registered, insured and FedEx mail, ensuring accurate mailing details by recording addressee, sender and date information, completing mail slips, tracing undelivered items and handling incoming certified, registered, insured and express mail; • Following safe working practices and safely operating equipment such as forklift, pallet jack and dolly to receive, move, rotate and distribute materials, including completing and maintaining the necessary training and certifications for equipment operation; • Assembling and moving office furniture, equipment and other office items; • Disposing of obsolete and excess items by inspecting their condition for potential use, transfer or sale and coordinating with the appropriate authorities for proper disposition; • Effectively planning for future projects and facility needs of the LCB; • Interacting with personnel from other state agencies and members of the public; • Providing effective backup support to team members and other units as needed; and • Performing other duties as assigned. Minimum Qualifications: The Storeroom Clerk I will be selected with special preference given to the candidate's training, experience and aptitude in the fields of warehouse services and/or mail processing. A qualified candidate must have: (1) a high school diploma/GED or an equivalent combination of education and experience; and (2) a valid driver's license. Previous experience in warehouse services and/or mail processing is preferred. The ideal candidate will demonstrate: • The ability to prioritize tasks, including tracking and organizing records through computer databases and/or spreadsheets; • The ability to work both independently and as part of a team, once trained, and communicate effectively; • The ability to lift and move items weighing up to 30 pounds, employing proper safety techniques; • The capacity to climb ladders, operate power and hand tools and use computer and various office equipment; and • The ability to establish and maintain positive working relationships, resolve problems and perform with a high level of professionalism under deadlines and during critical projects. Salary: The annual salary for this position is based on a Grade 29, which has a salary range of $50,153 to $73,309 under the employee/employer-paid retirement option. An employer-paid contribution plan is also available with a reduced salary in lieu of an employee contribution. Actual starting salary will be based on experience. Benefits: The benefits include the accrual of paid annual leave and sick leave, health insurance and membership in the state's retirement plan. For additional information on the retirement options and benefits, please visit the Public Employees' Retirement System of Nevada. For a description of the current health, dental and vision benefits, please visit the Nevada Public Employees' Benefits Program. Other optional benefits are also available, including a deferred compensation program. WORKING CONDITIONS: The work is performed in a highly professional environment, providing logistical support to legislators and legislative staff, and may involve exposure to dirt, pollen, insects, inclement weather, moving equipment, equipment noise and temperature fluctuations. Overtime is required during legislative sessions and certain other periods as necessary to meet the demands of the Legislature. APPLICATION PROCESS: All applicants who meet the minimum qualifications may apply by submitting a LCB Employment Application, cover letter and current resume via email to LCBHR- jobs@lcb.state.nv.us or by mail to: Legislative Counsel Bureau Attn: Human Resources 401 S. Carson Street Carson City, Nevada 89701-4747 Applications will be accepted on a rolling basis and the application period will remain open until the position is filled. Applicants are therefore strongly encouraged to submit their applications as soon as possible. Hiring may occur at any time during the recruitment process. The successful candidate must undergo a background check. The Legislative Counsel Bureau is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion or belief, national origin or ancestry, age, sex, sexual orientation, gender identity or expression, disability, pregnancy, domestic partnership, political affiliation, genetic information, or compensation history, or any other characteristic protected by applicable law. The Legislative Counsel Bureau will not tolerate discrimination or harassment based on any of these characteristics, nor will it tolerate unlawful retaliation. Applicants may contact LCBHR@lcb.state.nv.us to request reasonable accommodations to participate in the hiring process and will not be disqualified from consideration based upon such requests. (Revised 7/26/2024) Closing Date/Time: Until recruitment needs are satisfied
Jul 30, 2024
Full Time
Announcement Number: 1374226243 NEVADA LEGISLATIVE COUNSEL BUREAU ADMINISTRATIVE DIVISION General Services Unit STOREROOM CLERK I Carson City, Nevada Salary up to $73,309 (employee/employer paid retirement plan) The General Services Unit of the Legislative Counsel Bureau (LCB) is seeking a diverse pool of qualified applicants for the position of Storeroom Clerk I within the Administrative Division. The LCB is a nonpartisan, legislative service agency that provides professional, technical and administrative support to the Nevada Legislature, which convenes biennially in odd-numbered years for 120-day sessions and for rare special sessions during the interim periods. The General Services Unit provides logistical support to the legislators, legislative staff and LCB staff. This is a full-time position located in Carson City, Nevada. Position Description: Under the general supervision of the General Services Supervisor, the Storeroom Clerk I will assist legislators, legislative staff and LCB staff with purchasing, receiving, mail processing, inventory management and distribution, record-keeping, office and furniture moves, office supply procurement and the receipt and distribution of bills and publications. Responsibilities of the Storeroom Clerk I may include, without limitation: • Maintaining and monitoring a digital recordkeeping system related to inventory purchases in accordance with purchasing-related statutes and regulations and departmental policies and procedures; • Identifying inconsistencies or problems to expedite orders, including contacting vendors to resolve problems and arrange for the delivery and return of certain items; • Operating postage meters and other mail equipment to process letters, flats and packages, including weighing and affixing proper postage to such items; • Processing certified, registered, insured and FedEx mail, ensuring accurate mailing details by recording addressee, sender and date information, completing mail slips, tracing undelivered items and handling incoming certified, registered, insured and express mail; • Following safe working practices and safely operating equipment such as forklift, pallet jack and dolly to receive, move, rotate and distribute materials, including completing and maintaining the necessary training and certifications for equipment operation; • Assembling and moving office furniture, equipment and other office items; • Disposing of obsolete and excess items by inspecting their condition for potential use, transfer or sale and coordinating with the appropriate authorities for proper disposition; • Effectively planning for future projects and facility needs of the LCB; • Interacting with personnel from other state agencies and members of the public; • Providing effective backup support to team members and other units as needed; and • Performing other duties as assigned. Minimum Qualifications: The Storeroom Clerk I will be selected with special preference given to the candidate's training, experience and aptitude in the fields of warehouse services and/or mail processing. A qualified candidate must have: (1) a high school diploma/GED or an equivalent combination of education and experience; and (2) a valid driver's license. Previous experience in warehouse services and/or mail processing is preferred. The ideal candidate will demonstrate: • The ability to prioritize tasks, including tracking and organizing records through computer databases and/or spreadsheets; • The ability to work both independently and as part of a team, once trained, and communicate effectively; • The ability to lift and move items weighing up to 30 pounds, employing proper safety techniques; • The capacity to climb ladders, operate power and hand tools and use computer and various office equipment; and • The ability to establish and maintain positive working relationships, resolve problems and perform with a high level of professionalism under deadlines and during critical projects. Salary: The annual salary for this position is based on a Grade 29, which has a salary range of $50,153 to $73,309 under the employee/employer-paid retirement option. An employer-paid contribution plan is also available with a reduced salary in lieu of an employee contribution. Actual starting salary will be based on experience. Benefits: The benefits include the accrual of paid annual leave and sick leave, health insurance and membership in the state's retirement plan. For additional information on the retirement options and benefits, please visit the Public Employees' Retirement System of Nevada. For a description of the current health, dental and vision benefits, please visit the Nevada Public Employees' Benefits Program. Other optional benefits are also available, including a deferred compensation program. WORKING CONDITIONS: The work is performed in a highly professional environment, providing logistical support to legislators and legislative staff, and may involve exposure to dirt, pollen, insects, inclement weather, moving equipment, equipment noise and temperature fluctuations. Overtime is required during legislative sessions and certain other periods as necessary to meet the demands of the Legislature. APPLICATION PROCESS: All applicants who meet the minimum qualifications may apply by submitting a LCB Employment Application, cover letter and current resume via email to LCBHR- jobs@lcb.state.nv.us or by mail to: Legislative Counsel Bureau Attn: Human Resources 401 S. Carson Street Carson City, Nevada 89701-4747 Applications will be accepted on a rolling basis and the application period will remain open until the position is filled. Applicants are therefore strongly encouraged to submit their applications as soon as possible. Hiring may occur at any time during the recruitment process. The successful candidate must undergo a background check. The Legislative Counsel Bureau is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion or belief, national origin or ancestry, age, sex, sexual orientation, gender identity or expression, disability, pregnancy, domestic partnership, political affiliation, genetic information, or compensation history, or any other characteristic protected by applicable law. The Legislative Counsel Bureau will not tolerate discrimination or harassment based on any of these characteristics, nor will it tolerate unlawful retaliation. Applicants may contact LCBHR@lcb.state.nv.us to request reasonable accommodations to participate in the hiring process and will not be disqualified from consideration based upon such requests. (Revised 7/26/2024) Closing Date/Time: Until recruitment needs are satisfied
Description An additional 6% salary increase will occur in October 2024. Under general direction, to be responsible for the development, maintenance, and tracking of a Department's fiscal information and data; to perform a variety of administrative and staff management duties; to assign, schedule, coordinate, supervise, and evaluate the work of assigned staff; to perform a variety of difficult, complex, and specialized information gathering, organization, analysis, and presentation assignments; and to do related work as required. DISTINGUISHING CHARACTERISTICS This is a highly specialized Administrative Services Manager classification. Incumbents have responsibilities for the fiscal management, personnel administration, payroll, building and equipment maintenance, inventory control in one of the County's larger departments or agencies. Responsibilities also include overseeing, supervising, and performing a variety of administrative and staff management functions. REPORTS TO Department Head, Assistant Department Head, or designee CLASSIFICATIONS SUPERVISED Accountant I, II; Staff Services Analyst I, II; Office Clerical Supervisor; Office Assistant I, II, III; Account Clerk I, II, III.; and other Department technical or clerical support, depending upon the Department or Agency to which assigned. TYPICAL PHYSICAL REQUIREMENTS Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX. TYPICAL WORKING CONDITIONS Work is performed in an office environment; continuous contact with other staff. Example of Duties EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES (The following is used as a partial description and is not restrictive as to duties required.) Serves as chief fiscal support person for a larger County Department or Agency; Develops, maintains, and tracks Department budget and fiscal information; Maintains and tracks a variety of fiscal and budget control journals and records; Keeps Department/Agency management aware of budget and fiscal status, including expenditure levels and the need to adjust expenditures for specific programs and operational areas; may have responsibility for the development, control, maintenance, and reporting for special grants and special funds; Coordinates Department/Agency fiscal data and information with the Auditor/Controller and other fiscal control agencies, such as the State and Federal government; Provides supervision, training, coordination, scheduling, and work evaluations for assigned staff; Serves as the Department/Agency Personnel Officer, coordinating recruitment efforts, conducting new employee orientations, and completing and submitting all personnel paperwork; Completes and submits the Civil Rights Plan; Investigates complaints as needed; Completes Worker's Compensation paperwork as needed; Trains, supervises and evaluates professional and administrative support staff; performs a wide variety of administrative and staff support functions; May assist with long term planning and establishing of Department goals and performance objectives; Coordinates and facilitates Department purchasing procedures; Performs a variety of accounting work; Works with and maintains computerized financial management systems; Establishes and updates information retrieval systems; Gathers, organizes, analyzes, and presents data and information for review and action by Department management; Performs special projects; Directs the development of a variety of reports Other duties as assigned Minimum Qualifications Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: One year of experience in the Interagency Merit System performing duties comparable to Staff Services Analyst II. OR Two years of increasingly responsible analytical experience in staff services such as management, personnel, fiscal, staff development, or data processing analysis work, including the preparation of recommendations and reports. Special Requirements: Possession of, or ability to obtain a valid class C California Drivers License May be required to pass a fingerprint/background investigation. Knowledge Of/Ability To Knowledge of: General accounting theory, principles, and practices and their application to a variety of accounting transactions and problems. Laws, rules, regulations, and policies affecting the financial operations and transactions of an assigned Department. Government cost accounting and budgeting. Principles of account classification. Budget development and control. Computerized financial management systems. Purchasing methods and procedures. Public personnel administration policies and procedures. Applicable Federal and State laws, policies and procedures regarding Civil Rights issues and complaint investigation techniques. Principles of work direction, work coordination, supervision, training, and work evaluation. Ability to: Plan, organize, develop, and coordinate fiscal and personnel administration functions for an assigned County Department/Agency. Perform a variety of accounting and financial transaction work. Analyze and evaluate financial information, researching and gathering appropriate information to resolve problems. Provide supervision, work coordination, performance evaluations, and training for other staff. Monitor and update fiscal records. Prepare a variety of financial reports and statements. Gather, organize, analyze, and present a variety of information. Use a computerized financial management system. Effectively represent an assigned County department/agency in contacts with other County staff, the public, and other government agencies. Establish and maintain cooperative working relationships. Selection Process: All completed applications and supplemental questionnaires will be reviewed. Depending upon the number of applicants who meet the minimum qualifications, the examination process may include a screening committee (pass/fail) and/or an oral examination (100%) which may include a written practical component to determine placement on the eligible list. Disaster Service Workers: All San Benito County employees are designated “Disaster Service Workers” through state and local laws (CA Government Code Sec. 3100-3109 and Emergency Services Chapter 6 via adoption of local Ordinance No. 361 § 1, 2-25-75). As Disaster Service Workers, all County employees are expected to remain at work, or to report for work as soon as practicable, following significant emergency or disaster. SAN BENITO COUNTY BENEFITS FOR MANAGEMENT EMPLOYEES (This is meant to be an overview of benefits only. For full benefit terms and conditions, please see MOU) Employees in regular, full-time positions will be eligible to participate in the following employee benefits: Pay Day: Employees are paid bi-weekly. Insurance Deductions: The insurance and benefits deductions will take place bi-monthly, normally the first two pay periods of the month. Bank/Credit union and 457 Retirement Deferrals deductions will take place bi-weekly. Vacation: Based on continued years of service. Newly hired MEG employees may be eligible for higher vacation accrual rate for previous public sector experience (verification required). Maximum accruals may apply depending on the bargaining unit. 5 to 9 years of service = 15 days per year 10 to 14 years of service = 18 days per year 15 + years of service = 20 days per year Administrative Leave: Management employees receive 80 hours of administrative leave per calendar year. Forty (40) unused hours can be paid out at the end of the calendar year. Administrative leave is pro-rated. Holidays: 13.5 holidays (including 3 floating) for most employees. Safety officers and dispatchers receive approximately 5% holiday pay in addition to their base pay in lieu of paid holidays off. Sick Leave: 15 days per year. Maximum accruals apply. Medical Plan: Comprehensive CalPERS medical plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are eligible to participate. Increase County contributions to medical effective January 2024. a. Employee Only: $750.00, which would include the PEMHCA Minimum b. Employee Plus One: $1,250.00, which would include the PEMHCA Minimum c. Family: $1,515.00, which would include the PEMHCA Minimum The County's contribution above shall be prorated for positions that are less than .90 FTE rounding to the nearest one-quarter time. HRA: Employee Only Medical Plan: $1,500 maximum Employee Plus One Medical Plan: $3,000 maximum. Employee Plus Family Medical Plan: $4,000 maximum. Employees who are eligible to receive a "cash in lieu of' enrollment in the County's medical plan shall receive a taxable payment of $150 monthly (pro-rated into biweekly installments of $69.23). Dental Plan: County contributes $30 to Delta Dental plan for full-time employees and their families. Vision Plan: The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to full-time employees only. Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents. Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Voluntary life insurance plans available. Disability Insurance: Confidential and Management groups participate in the State Disability Insurance. Credit Union: Membership to the Santa Clara Federal Credit Union is available to San Benito County employees. Deferred Compensation: Employees may participate in tax-deferred retirement savings. Three 457 plans are available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply. Retirement: Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit. All New Miscellaneous (non-Safety) employees enrolled into the CalPERS retirement system participate in the full formula of 2% at 62. Miscellaneous employees participate in Social Security in addition to CalPERS. Supplemental Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances. Flexible Spending Accounts: Health and Dependent Care available, pre-tax deductions. 01 Please be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. Your responses to the questions must be supported by both the work experience listed on your application as well as your resume. The rating of the supplemental questions may determine your application status and/or rank on the eligible list. Answers such as "see resume" or "see above" will remove you from consideration. I have read and understand the statement above concerning submission of supplemental questionnaire responses. Yes No 02 I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed. Yes 03 Do you possess or have the ability to obtain a valid State Driver's License? Yes No 04 Please indicate your highest level of education. Did not complete high school or equivalent High School, GED, or equivalent Some College Associate's Degree Bachelor's Degree Master's Degree or higher 05 Do you obtain one year of experience in the Interagency Merit System performing duties comparable to Staff Services Analyst II? Please describe your experience. If none, please put N/A. 06 Do you obtain two years of increasingly responsible analytical experience in staff services such as management, personnel, fiscal, staff development, or data processing analysis work, including the preparation of recommendations and reports? Please describe your experience. If none, please put N/A. 07 Please describe your experience in a public agency. What types of roles have you been involved in, and for how many years? If none, please put N/A. 08 Please describe your experience with financial management. What specific responsibilities have you handled? If none, please put N/A. Required Question Closing Date/Time: 9/25/2024 5:00 PM Pacific
Sep 05, 2024
Full Time
Description An additional 6% salary increase will occur in October 2024. Under general direction, to be responsible for the development, maintenance, and tracking of a Department's fiscal information and data; to perform a variety of administrative and staff management duties; to assign, schedule, coordinate, supervise, and evaluate the work of assigned staff; to perform a variety of difficult, complex, and specialized information gathering, organization, analysis, and presentation assignments; and to do related work as required. DISTINGUISHING CHARACTERISTICS This is a highly specialized Administrative Services Manager classification. Incumbents have responsibilities for the fiscal management, personnel administration, payroll, building and equipment maintenance, inventory control in one of the County's larger departments or agencies. Responsibilities also include overseeing, supervising, and performing a variety of administrative and staff management functions. REPORTS TO Department Head, Assistant Department Head, or designee CLASSIFICATIONS SUPERVISED Accountant I, II; Staff Services Analyst I, II; Office Clerical Supervisor; Office Assistant I, II, III; Account Clerk I, II, III.; and other Department technical or clerical support, depending upon the Department or Agency to which assigned. TYPICAL PHYSICAL REQUIREMENTS Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX. TYPICAL WORKING CONDITIONS Work is performed in an office environment; continuous contact with other staff. Example of Duties EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES (The following is used as a partial description and is not restrictive as to duties required.) Serves as chief fiscal support person for a larger County Department or Agency; Develops, maintains, and tracks Department budget and fiscal information; Maintains and tracks a variety of fiscal and budget control journals and records; Keeps Department/Agency management aware of budget and fiscal status, including expenditure levels and the need to adjust expenditures for specific programs and operational areas; may have responsibility for the development, control, maintenance, and reporting for special grants and special funds; Coordinates Department/Agency fiscal data and information with the Auditor/Controller and other fiscal control agencies, such as the State and Federal government; Provides supervision, training, coordination, scheduling, and work evaluations for assigned staff; Serves as the Department/Agency Personnel Officer, coordinating recruitment efforts, conducting new employee orientations, and completing and submitting all personnel paperwork; Completes and submits the Civil Rights Plan; Investigates complaints as needed; Completes Worker's Compensation paperwork as needed; Trains, supervises and evaluates professional and administrative support staff; performs a wide variety of administrative and staff support functions; May assist with long term planning and establishing of Department goals and performance objectives; Coordinates and facilitates Department purchasing procedures; Performs a variety of accounting work; Works with and maintains computerized financial management systems; Establishes and updates information retrieval systems; Gathers, organizes, analyzes, and presents data and information for review and action by Department management; Performs special projects; Directs the development of a variety of reports Other duties as assigned Minimum Qualifications Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: One year of experience in the Interagency Merit System performing duties comparable to Staff Services Analyst II. OR Two years of increasingly responsible analytical experience in staff services such as management, personnel, fiscal, staff development, or data processing analysis work, including the preparation of recommendations and reports. Special Requirements: Possession of, or ability to obtain a valid class C California Drivers License May be required to pass a fingerprint/background investigation. Knowledge Of/Ability To Knowledge of: General accounting theory, principles, and practices and their application to a variety of accounting transactions and problems. Laws, rules, regulations, and policies affecting the financial operations and transactions of an assigned Department. Government cost accounting and budgeting. Principles of account classification. Budget development and control. Computerized financial management systems. Purchasing methods and procedures. Public personnel administration policies and procedures. Applicable Federal and State laws, policies and procedures regarding Civil Rights issues and complaint investigation techniques. Principles of work direction, work coordination, supervision, training, and work evaluation. Ability to: Plan, organize, develop, and coordinate fiscal and personnel administration functions for an assigned County Department/Agency. Perform a variety of accounting and financial transaction work. Analyze and evaluate financial information, researching and gathering appropriate information to resolve problems. Provide supervision, work coordination, performance evaluations, and training for other staff. Monitor and update fiscal records. Prepare a variety of financial reports and statements. Gather, organize, analyze, and present a variety of information. Use a computerized financial management system. Effectively represent an assigned County department/agency in contacts with other County staff, the public, and other government agencies. Establish and maintain cooperative working relationships. Selection Process: All completed applications and supplemental questionnaires will be reviewed. Depending upon the number of applicants who meet the minimum qualifications, the examination process may include a screening committee (pass/fail) and/or an oral examination (100%) which may include a written practical component to determine placement on the eligible list. Disaster Service Workers: All San Benito County employees are designated “Disaster Service Workers” through state and local laws (CA Government Code Sec. 3100-3109 and Emergency Services Chapter 6 via adoption of local Ordinance No. 361 § 1, 2-25-75). As Disaster Service Workers, all County employees are expected to remain at work, or to report for work as soon as practicable, following significant emergency or disaster. SAN BENITO COUNTY BENEFITS FOR MANAGEMENT EMPLOYEES (This is meant to be an overview of benefits only. For full benefit terms and conditions, please see MOU) Employees in regular, full-time positions will be eligible to participate in the following employee benefits: Pay Day: Employees are paid bi-weekly. Insurance Deductions: The insurance and benefits deductions will take place bi-monthly, normally the first two pay periods of the month. Bank/Credit union and 457 Retirement Deferrals deductions will take place bi-weekly. Vacation: Based on continued years of service. Newly hired MEG employees may be eligible for higher vacation accrual rate for previous public sector experience (verification required). Maximum accruals may apply depending on the bargaining unit. 5 to 9 years of service = 15 days per year 10 to 14 years of service = 18 days per year 15 + years of service = 20 days per year Administrative Leave: Management employees receive 80 hours of administrative leave per calendar year. Forty (40) unused hours can be paid out at the end of the calendar year. Administrative leave is pro-rated. Holidays: 13.5 holidays (including 3 floating) for most employees. Safety officers and dispatchers receive approximately 5% holiday pay in addition to their base pay in lieu of paid holidays off. Sick Leave: 15 days per year. Maximum accruals apply. Medical Plan: Comprehensive CalPERS medical plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are eligible to participate. Increase County contributions to medical effective January 2024. a. Employee Only: $750.00, which would include the PEMHCA Minimum b. Employee Plus One: $1,250.00, which would include the PEMHCA Minimum c. Family: $1,515.00, which would include the PEMHCA Minimum The County's contribution above shall be prorated for positions that are less than .90 FTE rounding to the nearest one-quarter time. HRA: Employee Only Medical Plan: $1,500 maximum Employee Plus One Medical Plan: $3,000 maximum. Employee Plus Family Medical Plan: $4,000 maximum. Employees who are eligible to receive a "cash in lieu of' enrollment in the County's medical plan shall receive a taxable payment of $150 monthly (pro-rated into biweekly installments of $69.23). Dental Plan: County contributes $30 to Delta Dental plan for full-time employees and their families. Vision Plan: The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to full-time employees only. Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents. Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Voluntary life insurance plans available. Disability Insurance: Confidential and Management groups participate in the State Disability Insurance. Credit Union: Membership to the Santa Clara Federal Credit Union is available to San Benito County employees. Deferred Compensation: Employees may participate in tax-deferred retirement savings. Three 457 plans are available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply. Retirement: Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit. All New Miscellaneous (non-Safety) employees enrolled into the CalPERS retirement system participate in the full formula of 2% at 62. Miscellaneous employees participate in Social Security in addition to CalPERS. Supplemental Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances. Flexible Spending Accounts: Health and Dependent Care available, pre-tax deductions. 01 Please be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. Your responses to the questions must be supported by both the work experience listed on your application as well as your resume. The rating of the supplemental questions may determine your application status and/or rank on the eligible list. Answers such as "see resume" or "see above" will remove you from consideration. I have read and understand the statement above concerning submission of supplemental questionnaire responses. Yes No 02 I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed. Yes 03 Do you possess or have the ability to obtain a valid State Driver's License? Yes No 04 Please indicate your highest level of education. Did not complete high school or equivalent High School, GED, or equivalent Some College Associate's Degree Bachelor's Degree Master's Degree or higher 05 Do you obtain one year of experience in the Interagency Merit System performing duties comparable to Staff Services Analyst II? Please describe your experience. If none, please put N/A. 06 Do you obtain two years of increasingly responsible analytical experience in staff services such as management, personnel, fiscal, staff development, or data processing analysis work, including the preparation of recommendations and reports? Please describe your experience. If none, please put N/A. 07 Please describe your experience in a public agency. What types of roles have you been involved in, and for how many years? If none, please put N/A. 08 Please describe your experience with financial management. What specific responsibilities have you handled? If none, please put N/A. Required Question Closing Date/Time: 9/25/2024 5:00 PM Pacific
Nevada County, CA
Nevada City, California, United States
Definition and Class Characteristics INTERVIEWS FOR SELECTED CANDIDATES WILL BE HELD ON SEPTEMBER 19, 2024 This temporary position is budgeted at 960 hours. The successful candidate will be scheduled to work 20 hours per week through June 2025 or until 960 hours is reached. The Administrative Assistant will work at the Eric Rood Administrative Government Center in Nevada City, CA, and will assist the Clerk of the Board of Supervisors and County Executive Office with many important and vital administrative support tasks including being the first to greet the public as they enter the County Executive Office! Main Duties: Plans and coordinates staff services activities of department such as purchasing supplies, recordkeeping, scheduling, research, and executive travel coordination. Uses accounting principles and spreadsheets for duties including accounts payable, accounts receivable, and other fiscal tasks. Assists in planning, tracking and organizing department budgeting activities. Researches and processes various departmental documents, records and forms requiring contract interpretation and administration. Gathers, maintains, and analyzes various administrative data and prepares reports. Reviews, researches and responds to correspondence and inquiries from employees and the public and provides information to resolve complaints. Conduct research and analysis for special projects. Acts as liaison with other County departments and State agencies. Provides administrative and customer service support. Assists with office supply orders and coordination; oversees and distributes mail and sends out packages. Greets the public and answers phones in a reception role. May assist in planning, developing and implementing administrative improvements (i.e. departmental systems and procedures). Knowledge of: Basic budgetary principles and practices. Business writing and report preparation. Functions and organization of local government. Skill in: Common office hardware and software, including strong experience in Microsoft Excel and Microsoft Word. Customer service and public-facing communication. Why Nevada County? Our leadership values employee development and engagement, promotes open and transparent communication, sets us up to be a high-performing organization, and recognizes our contributions. Our leadership connects with the community, listens to them, and provides important programming to keep us safe and healthy. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. This position is not available for remote or hybrid work. Read the full job description . NOTE: This summary of benefits is not a binding document and is provided as a courtesy. Refer to specific unit summaries and agreements (MOUs) for additional benefit information for each employee group. Sick Leave: Temporary County employees shall accrue at the rate of one (1) hour of sick leave for each thirty (30) hours worked. Temporary County employees can accrue a maximum of 80 hours of sick leave which may be carried over from one fiscal year to the next. Medical Benefits: Temporary employees whose assignments average 30 hours per week or more are eligible to enroll in County-sponsored medical benefits. NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Any information on this page or links is subject to change without notice. Nevada County Human Resources Department 950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010option 2 Comments, please email:human.resources@nevadacountyca.gov Closing Date/Time: 9/12/2024 11:59 PM Pacific
Aug 31, 2024
Temporary
Definition and Class Characteristics INTERVIEWS FOR SELECTED CANDIDATES WILL BE HELD ON SEPTEMBER 19, 2024 This temporary position is budgeted at 960 hours. The successful candidate will be scheduled to work 20 hours per week through June 2025 or until 960 hours is reached. The Administrative Assistant will work at the Eric Rood Administrative Government Center in Nevada City, CA, and will assist the Clerk of the Board of Supervisors and County Executive Office with many important and vital administrative support tasks including being the first to greet the public as they enter the County Executive Office! Main Duties: Plans and coordinates staff services activities of department such as purchasing supplies, recordkeeping, scheduling, research, and executive travel coordination. Uses accounting principles and spreadsheets for duties including accounts payable, accounts receivable, and other fiscal tasks. Assists in planning, tracking and organizing department budgeting activities. Researches and processes various departmental documents, records and forms requiring contract interpretation and administration. Gathers, maintains, and analyzes various administrative data and prepares reports. Reviews, researches and responds to correspondence and inquiries from employees and the public and provides information to resolve complaints. Conduct research and analysis for special projects. Acts as liaison with other County departments and State agencies. Provides administrative and customer service support. Assists with office supply orders and coordination; oversees and distributes mail and sends out packages. Greets the public and answers phones in a reception role. May assist in planning, developing and implementing administrative improvements (i.e. departmental systems and procedures). Knowledge of: Basic budgetary principles and practices. Business writing and report preparation. Functions and organization of local government. Skill in: Common office hardware and software, including strong experience in Microsoft Excel and Microsoft Word. Customer service and public-facing communication. Why Nevada County? Our leadership values employee development and engagement, promotes open and transparent communication, sets us up to be a high-performing organization, and recognizes our contributions. Our leadership connects with the community, listens to them, and provides important programming to keep us safe and healthy. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. This position is not available for remote or hybrid work. Read the full job description . NOTE: This summary of benefits is not a binding document and is provided as a courtesy. Refer to specific unit summaries and agreements (MOUs) for additional benefit information for each employee group. Sick Leave: Temporary County employees shall accrue at the rate of one (1) hour of sick leave for each thirty (30) hours worked. Temporary County employees can accrue a maximum of 80 hours of sick leave which may be carried over from one fiscal year to the next. Medical Benefits: Temporary employees whose assignments average 30 hours per week or more are eligible to enroll in County-sponsored medical benefits. NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Any information on this page or links is subject to change without notice. Nevada County Human Resources Department 950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010option 2 Comments, please email:human.resources@nevadacountyca.gov Closing Date/Time: 9/12/2024 11:59 PM Pacific
State of Missouri
St. Louis, Missouri, United States
Part-Time Clerk Missouri Commission on Human Rights Hourly Rate of Pay: $19.50 Why you will love this position: You will assist the Executive Director in an agency with complex administrative responsibilities, and act as the Secretary to the Commission on Human Rights (MCHR) during quarterly commission meetings, you will work in a team environment that maintains positive working relationships and conducts duties with professionalism, courtesy, and respect. You will actively support the Missouri Commission on Human Rights mission to prevent and eliminate discrimination through education, outreach, and the enforcement of the Missouri Human Rights Act. As a temporary clerk who will assist the Executive Director, this is a key position accomplished by a person who is professional, energetic, upbeat, courteous, discreet, responsible, trustworthy, creative, a team player, and a problem-solver. They will become a repository of information for MCHR and its activities and have the good judgment to know how and when to manage this information to support the Executive Director and the Commission. What you will do: Manage the day-to-day functions of a professional office to ensure efficient and effective operations by providing overall administrative and technical support to the Executive Director. Manage calendars, scheduling, e-mails, mail, telephones, physical and electronic files, and training program. Coordinate and implement the preparation of meeting room set-ups, distribution of Commission meeting materials, including preparing agendas, documents, and minutes for Commission meetings and other agency events. Manage and maintain the Executive Director's calendar schedule. Familiarity with a broad range of contacts, groups, boards, programs, and special events with the ability to juggle priorities with professionalism and discretion. Regularly answer and accurately screen calls and emails for Executive Director and convey timely messages. Prepare, draft, proofread, and edit emails, letters, documents, and PowerPoint presentations as required. Maintain and organize electronic and hard copy files, and time sheets for the Executive Director. Provide administrative support for Executive Director’s commitments to professional associations, boards, commissions, agencies, divisions, and departments. Work closely and proactively with the Executive Director to manage multiple timelines and due dates. Plan and execute logistics for Commission meetings, board meetings, staff meetings, and trainings. Preparation and distribution of meeting materials, agendas, meeting minutes, and ensure action item follow-up. Secure meeting space and implement set-up, move tables and chairs, ensure virtual equipment and sound systems are in place and functional in a timely manner. Decorate meeting space appropriately and timely for agency events. Make travel arrangements for the Executive Director and Commissioners as needed. Manage confidential personnel and financial information with discretion. Reconcile the Executive Director’s expense reimbursements monthly. Coordinate and schedule requested trainings the MCHR, Director and other staff can provide for a fee. Work on special projects and events as needed. Order office supplies and outreach materials as needed. All you need for success: Qualifications 1 year of clerical experience Desired Attributes: Experience performing executive level administrative professional duties. Excellent written and oral communication skills. Effective problem solver, creative thinker, and detail oriented. Capable of prioritizing assignments and carrying out complex directions accurately and independently. Maintain effective, positive, respectful, professional working relationships with all team members and customers. Understanding of the Missouri Human Rights Act (Chapter 213 RSMo). High level proficiency with Outlook, Windows 10, Windows 365, Adobe Pro, Power Point, In-Focus Projector, Smartboard, WebEx, Teams, Google Meets, Poll Everywhere (or comparable system), and other office equipment. Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
Aug 30, 2024
Part Time
Part-Time Clerk Missouri Commission on Human Rights Hourly Rate of Pay: $19.50 Why you will love this position: You will assist the Executive Director in an agency with complex administrative responsibilities, and act as the Secretary to the Commission on Human Rights (MCHR) during quarterly commission meetings, you will work in a team environment that maintains positive working relationships and conducts duties with professionalism, courtesy, and respect. You will actively support the Missouri Commission on Human Rights mission to prevent and eliminate discrimination through education, outreach, and the enforcement of the Missouri Human Rights Act. As a temporary clerk who will assist the Executive Director, this is a key position accomplished by a person who is professional, energetic, upbeat, courteous, discreet, responsible, trustworthy, creative, a team player, and a problem-solver. They will become a repository of information for MCHR and its activities and have the good judgment to know how and when to manage this information to support the Executive Director and the Commission. What you will do: Manage the day-to-day functions of a professional office to ensure efficient and effective operations by providing overall administrative and technical support to the Executive Director. Manage calendars, scheduling, e-mails, mail, telephones, physical and electronic files, and training program. Coordinate and implement the preparation of meeting room set-ups, distribution of Commission meeting materials, including preparing agendas, documents, and minutes for Commission meetings and other agency events. Manage and maintain the Executive Director's calendar schedule. Familiarity with a broad range of contacts, groups, boards, programs, and special events with the ability to juggle priorities with professionalism and discretion. Regularly answer and accurately screen calls and emails for Executive Director and convey timely messages. Prepare, draft, proofread, and edit emails, letters, documents, and PowerPoint presentations as required. Maintain and organize electronic and hard copy files, and time sheets for the Executive Director. Provide administrative support for Executive Director’s commitments to professional associations, boards, commissions, agencies, divisions, and departments. Work closely and proactively with the Executive Director to manage multiple timelines and due dates. Plan and execute logistics for Commission meetings, board meetings, staff meetings, and trainings. Preparation and distribution of meeting materials, agendas, meeting minutes, and ensure action item follow-up. Secure meeting space and implement set-up, move tables and chairs, ensure virtual equipment and sound systems are in place and functional in a timely manner. Decorate meeting space appropriately and timely for agency events. Make travel arrangements for the Executive Director and Commissioners as needed. Manage confidential personnel and financial information with discretion. Reconcile the Executive Director’s expense reimbursements monthly. Coordinate and schedule requested trainings the MCHR, Director and other staff can provide for a fee. Work on special projects and events as needed. Order office supplies and outreach materials as needed. All you need for success: Qualifications 1 year of clerical experience Desired Attributes: Experience performing executive level administrative professional duties. Excellent written and oral communication skills. Effective problem solver, creative thinker, and detail oriented. Capable of prioritizing assignments and carrying out complex directions accurately and independently. Maintain effective, positive, respectful, professional working relationships with all team members and customers. Understanding of the Missouri Human Rights Act (Chapter 213 RSMo). High level proficiency with Outlook, Windows 10, Windows 365, Adobe Pro, Power Point, In-Focus Projector, Smartboard, WebEx, Teams, Google Meets, Poll Everywhere (or comparable system), and other office equipment. Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
Nevada County, CA
Nevada City, California, United States
Definition and Class Characteristics INTERVIEWS FOR SELECTED CANDIDATES WILL BE HELD ON SEPTEMBER 19, 2024 This temporary position is budgeted at 960 hours. The successful candidate will be scheduled to work 20 hours per week through June 2025 or until 960 hours is reached. The Administrative Assistant will work at the Eric Rood Administrative Government Center in Nevada City, CA, and will assist the Clerk of the Board of Supervisors and County Executive Office with many important and vital administrative support tasks including being the first to greet the public as they enter the County Executive Office! Main Duties: Plans and coordinates staff services activities of department such as purchasing supplies, recordkeeping, scheduling, research, and executive travel coordination. Uses accounting principles and spreadsheets for duties including accounts payable, accounts receivable, and other fiscal tasks. Assists in planning, tracking and organizing department budgeting activities. Researches and processes various departmental documents, records and forms requiring contract interpretation and administration.Gathers, maintains, and analyzes various administrative data and prepares reports.Reviews, researches and responds to correspondence and inquiries from employees and the public and provides information to resolve complaints.Conduct research and analysis for special projects.Acts as liaison with other County departments and State agencies.Provides administrative and customer service support.Assists with office supply orders and coordination; oversees and distributes mail and sends out packages.Greets the public and answers phones in a reception role. May assist in planning, developing and implementing administrative improvements (i.e. departmental systems and procedures). Knowledge of: Basic budgetary principles and practices.Business writing and report preparation.Functions and organization of local government. Skill in: Common office hardware and software, including strong experience in Microsoft Excel and Microsoft Word.Customer service and public-facing communication. Why Nevada County? Our leadership values employee development and engagement, promotes open and transparent communication, sets us up to be a high-performing organization, and recognizes our contributions. Our leadership connects with the community, listens to them, and provides important programming to keep us safe and healthy. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. This position is not available for remote or hybrid work. Read the full job description here . NOTE: This summary of benefits is not a binding document and is provided as a courtesy. Refer to specific unit summaries and agreements (MOUs) for additional benefit information for each employee group. Sick Leave: Temporary County employees shall accrue at the rate of one (1) hour of sick leave for each thirty (30) hours worked. Temporary County employees can accrue a maximum of 80 hours of sick leave which may be carried over from one fiscal year to the next. Medical Benefits: Temporary employees whose assignments average 30 hours per week or more are eligible to enroll in County-sponsored medical benefits. NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Any information on this page or links is subject to change without notice. Nevada County Human Resources Department 950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010option 2 Comments, please email:human.resources@nevadacountyca.gov Closing Date/Time: 9/12/2024 11:59 PM Pacific
Sep 06, 2024
Temporary
Definition and Class Characteristics INTERVIEWS FOR SELECTED CANDIDATES WILL BE HELD ON SEPTEMBER 19, 2024 This temporary position is budgeted at 960 hours. The successful candidate will be scheduled to work 20 hours per week through June 2025 or until 960 hours is reached. The Administrative Assistant will work at the Eric Rood Administrative Government Center in Nevada City, CA, and will assist the Clerk of the Board of Supervisors and County Executive Office with many important and vital administrative support tasks including being the first to greet the public as they enter the County Executive Office! Main Duties: Plans and coordinates staff services activities of department such as purchasing supplies, recordkeeping, scheduling, research, and executive travel coordination. Uses accounting principles and spreadsheets for duties including accounts payable, accounts receivable, and other fiscal tasks. Assists in planning, tracking and organizing department budgeting activities. Researches and processes various departmental documents, records and forms requiring contract interpretation and administration.Gathers, maintains, and analyzes various administrative data and prepares reports.Reviews, researches and responds to correspondence and inquiries from employees and the public and provides information to resolve complaints.Conduct research and analysis for special projects.Acts as liaison with other County departments and State agencies.Provides administrative and customer service support.Assists with office supply orders and coordination; oversees and distributes mail and sends out packages.Greets the public and answers phones in a reception role. May assist in planning, developing and implementing administrative improvements (i.e. departmental systems and procedures). Knowledge of: Basic budgetary principles and practices.Business writing and report preparation.Functions and organization of local government. Skill in: Common office hardware and software, including strong experience in Microsoft Excel and Microsoft Word.Customer service and public-facing communication. Why Nevada County? Our leadership values employee development and engagement, promotes open and transparent communication, sets us up to be a high-performing organization, and recognizes our contributions. Our leadership connects with the community, listens to them, and provides important programming to keep us safe and healthy. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. This position is not available for remote or hybrid work. Read the full job description here . NOTE: This summary of benefits is not a binding document and is provided as a courtesy. Refer to specific unit summaries and agreements (MOUs) for additional benefit information for each employee group. Sick Leave: Temporary County employees shall accrue at the rate of one (1) hour of sick leave for each thirty (30) hours worked. Temporary County employees can accrue a maximum of 80 hours of sick leave which may be carried over from one fiscal year to the next. Medical Benefits: Temporary employees whose assignments average 30 hours per week or more are eligible to enroll in County-sponsored medical benefits. NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Any information on this page or links is subject to change without notice. Nevada County Human Resources Department 950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010option 2 Comments, please email:human.resources@nevadacountyca.gov Closing Date/Time: 9/12/2024 11:59 PM Pacific
Sacramento County, CA
Sacramento, California, United States
The Position This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 9/9/2024, 9/23/2024, 10/7/2024 (Final Cut-off) Under direction, the Clerk/Recorder Supervisor supervises, assigns, reviews, and participates in the work of staff responsible for providing technical and clerical administrative support related to County Clerk and County Recorder duties and responsibilities; ensures work quality and adherence to established policies and procedures; and performs the more technical and complex tasks relative to the assigned area of responsibility. Examples of Knowledge and Abilities Knowledge of Principles and practices of supervision, discipline, leadership, mentoring, and training Team dynamics and team building Applicable federal, state, and local laws, codes, and regulations; legal terminology, procedure, and forms applicable to recordable documents and vital records Operational characteristics, services, and activities of assigned programs and functions Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, and other specialized applications related to area of assignment English usage, spelling, grammar, and punctuation Financial and legal record-keeping practices including basic accounting principles in the collection, receipt and deposit of money and fees Principles and practices of statistical and administrative report preparation Basic arithmetic Ability to Select, supervise, train, and evaluate staff Plan, coordinate, assign, and review the work of subordinate staff Investigate and resolve disciplinary issues Work independently, prioritize work, coordinate activities and meet critical deadlines Develop and maintain cooperative, effective working relationships with others Communicate clearly and concisely, both verbally and in writing Interpret and apply applicable federal, state, and local laws, codes, and regulations Apply customer service skills, including the identification of customers needs and follow up to ensure customer commitments have been met Collect and compile a variety of data and information Evaluate operational effectiveness; analyze problems and needs; identify alternative solutions; project consequences of decisions and proposed actions; and implement recommendations in support of goals Operate modern office equipment and job specific software Conduct system analysis for new software programs within division Employment Qualifications Minimum Qualifications Two years of full-time paid technical experience in the field of real estate transaction processing found in the title, escrow, or mortgage industries; or within a State of California County Clerk's or County Recorder's Office with responsibility for administering processes that required knowledge of legal documents, forms, and records and applying rules and procedures pertaining to legal documents. Note: Clerk/Recorder duties performed in another County Office within the State of California would be considered qualifying. Please click here to review the County of Sacramento’s Clerk/Recorder Supervisor class specification to ascertain typical duties performed. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. General Qualifications Criminal History and Background Checks : The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies and Procedures, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate’s ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. License Requirement: A valid California Driver License, Class C or higher, may be required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Working Conditions: Positions in this class may require the incumbents to work evenings and weekends on a periodic basis. Probationary Period The probationary period for this classification is s ix (6) months Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change. We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at dco@saccounty.gov or 916-874-7642, CA Relay 711. EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 10/7/2024 5:00 PM Pacific
Aug 27, 2024
The Position This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 9/9/2024, 9/23/2024, 10/7/2024 (Final Cut-off) Under direction, the Clerk/Recorder Supervisor supervises, assigns, reviews, and participates in the work of staff responsible for providing technical and clerical administrative support related to County Clerk and County Recorder duties and responsibilities; ensures work quality and adherence to established policies and procedures; and performs the more technical and complex tasks relative to the assigned area of responsibility. Examples of Knowledge and Abilities Knowledge of Principles and practices of supervision, discipline, leadership, mentoring, and training Team dynamics and team building Applicable federal, state, and local laws, codes, and regulations; legal terminology, procedure, and forms applicable to recordable documents and vital records Operational characteristics, services, and activities of assigned programs and functions Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, and other specialized applications related to area of assignment English usage, spelling, grammar, and punctuation Financial and legal record-keeping practices including basic accounting principles in the collection, receipt and deposit of money and fees Principles and practices of statistical and administrative report preparation Basic arithmetic Ability to Select, supervise, train, and evaluate staff Plan, coordinate, assign, and review the work of subordinate staff Investigate and resolve disciplinary issues Work independently, prioritize work, coordinate activities and meet critical deadlines Develop and maintain cooperative, effective working relationships with others Communicate clearly and concisely, both verbally and in writing Interpret and apply applicable federal, state, and local laws, codes, and regulations Apply customer service skills, including the identification of customers needs and follow up to ensure customer commitments have been met Collect and compile a variety of data and information Evaluate operational effectiveness; analyze problems and needs; identify alternative solutions; project consequences of decisions and proposed actions; and implement recommendations in support of goals Operate modern office equipment and job specific software Conduct system analysis for new software programs within division Employment Qualifications Minimum Qualifications Two years of full-time paid technical experience in the field of real estate transaction processing found in the title, escrow, or mortgage industries; or within a State of California County Clerk's or County Recorder's Office with responsibility for administering processes that required knowledge of legal documents, forms, and records and applying rules and procedures pertaining to legal documents. Note: Clerk/Recorder duties performed in another County Office within the State of California would be considered qualifying. Please click here to review the County of Sacramento’s Clerk/Recorder Supervisor class specification to ascertain typical duties performed. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. General Qualifications Criminal History and Background Checks : The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies and Procedures, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate’s ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. License Requirement: A valid California Driver License, Class C or higher, may be required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Working Conditions: Positions in this class may require the incumbents to work evenings and weekends on a periodic basis. Probationary Period The probationary period for this classification is s ix (6) months Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change. We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at dco@saccounty.gov or 916-874-7642, CA Relay 711. EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 10/7/2024 5:00 PM Pacific
SOUTH COAST AQMD
Diamond Bar, California, United States
SOUTH COAST AQMD AND JOB OVERVIEW ABOUT SOUTH COAST AQMD South Coast Air Quality Management District (South Coast AQMD) is one of the largest and most technologically sophisticated environmental regulatory agencies in the Nation. We serve a four-county region that includes large areas of Los Angeles, Orange County, Riverside and San Bernardino counties, including the Coachella Valley, which is home to more than 17 million people. South Coast AQMD's headquarters is located in Diamond Bar, 30 miles east of downtown Los Angeles, at the junction of the 57 and 60 freeways. With a highly diverse "Clean Air Team" of over 850 employees, an annual budget of $211.4 million, and a state-of-the art air quality laboratory, our mission is to ensure clean air and a healthy environment. South Coast AQMD is an organization you can be proud to work for -- we make a difference in the quality of life in Southern California! ABOUT THIS POSITION South Coast AQMD is seeking a qualified candidate for our Deputy Board Clerk II position in the Executive Office division. From this recruitment process, we expect to establish an eligible list from which current and future vacancies may be filled, during the life of the list. Reporting to the Senior Deputy Board Clerk, the Deputy Board Clerk II is responsible for performing routine to complex support for the Governing Board and Hearing Board. Some of the major responsibilities include: Attending Hearing Board proceedings and takes minutes or notes of pertinent testimony to prepare Minute Orders and Findings and Decisions containing a summary of the facts presented Preparing Hearing Board agendas, and legally required public notices for hearings Explaining and assist petitioners with the Hearing Board petition filing processes, procedures, and policies Accepting petitions for variances and appeals, and Hearing Board fees Processing requests for hearings, schedules hearings and maintains Hearing Board calendar Assisting Hearing Board members by managing the logistical functioning and flow of Hearing Board proceedings and meetings Performing staff support functions to Governing Board and Hearing Board members Communicating South Coast AQMD and Board policies, guidelines, procedures, and legal requirements to staff and the general public This is the fully qualified journey-level classification in the Deputy Board Clerk series. Positions at this level perform the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Senior Deputy Board Clerk in that the latter is the full supervisory level in the series, provides supervision to lower-level support staff, and performs more complex, specialized, and responsible work. EXAMPLE OF DUTIES The general Example of Duties for this classification are highlighted below, for full description of duties please refer to the job description linked here . Attends Hearing Board proceedings in order to: prepare minute orders for each hearing that includes a list of exhibits marked and/or admitted into evidence, as well as the names and identifying information for each hearing participant, including attorneys, witnesses and members of the public; take accurate notes as the Board deliberates and modifies proposed conditions, including all motions, and the votes of each Hearing Board member on each motion; take accurate notes of testimony and Hearing Board deliberations, reviewing the evidence on which the Board relied to prepare draft Findings and Decisions; proofreads copy for completeness, accuracy and compliance with rules, policies, and regulations; and prepare draft Findings and Decision for Hearing Board review, approval and signature, within strict time constraints. Records, reviews, and processes a variety of Hearing Board documents such as variance petitions, minute orders, Order for Abatement petitions, proposed orders, Findings and Decision and official notification for hearings/public meetings and motions. Assists the Hearing Board Chair or designee with prehearing teleconferences; arranges computer-based conference call system; takes notes during the teleconference; and, at the Chair’s discretion, prepares the Prehearing Order following conclusion of the teleconference. Schedules hearings; prepares daily hearing agendas and maintains the hearing calendar; assembles documents for hearings, such as variance reports for agenda packages; and distributes to Board members and appropriate parties; prepares public notices as required by law; notifies all parties of cancelled hearing dates; and posts case information on the South Coast AQMD website. Edits verbatim transcripts of Governing Board meetings for use by the Senior Deputy Board Clerk. Answers telephone, routes incoming calls, and addresses walk-in inquiries from petitioners, attorneys, and other agencies to provide routine information on South Coast AQMD regulations and Governing Board meetings and Hearing Board petition procedures; provides staff and others with information on Hearing Board documents; refers inquiries as needed to appropriate staff; screens and distributes incoming correspondence. Acts for the Senior Deputy Clerk as directed. Works in collaboration with Hearing Board members to prepare for hearings and finished copies of documents related to proceedings for Board members’ signatures. Prepares Minute Orders or Expanded Minute Orders, after each hearing that accurately reflects the proceedings for review, approval, and signature by Hearing Board members. Works closely with the Hearing Board Chair to coordinate and prepare for hearings and ex parte petitions. Serves as liaison between the parties and Hearing Board members to communicate and transmit information. Uses audio recording or computer-aided transcription software to prepare or edit written transcripts of Governing Board meetings. Assists Senior Deputy Board Clerk with posting Governing Board meeting agendas and filing Governing Board public notices in newspapers. Receives Hearing Board petitions and appeals by mail, hand delivery, or email; reviews to ensure compliance with applicable Hearing Board rules and procedures and Governing Board rules and requests required documentation, if needed. Responds to inquiries on case-related issues and provide assistance with filling out forms and Hearing Board procedures; creates legal notices and publishes and/or posts notices as required; processes abatement orders filed by South Coast AQMD District Counsel. Receives payment for Hearing Board petition and excess emission fees and prepares receipt logs. Prepares and maintains case files to ensure completeness and accuracy; and scan and archive documents following electronic documents management procedures. Participates in special projects by compiling, preparing, and assembling data into required format and distributing to appropriate parties. Assists in preparing for off-site hearings; serves as liaison with staff, attorneys for the parties, and members of the general public; travels to off-site hearing location; sets up hearing room; prepares documents for Hearing Board members; assists the public with public comment cards and answers procedural questions. Assists in preparing for Governing Board meetings and annual retreat and may be required to attend to provide staff support. Retrieves and compiles documents for Governing Board and Hearing Board Public Records Act and administrative record requests. May be required to track Governing Board agenda items in agenda management system. Performs related duties as assigned. MINIMUM AND DESIRABLE QUALIFICATIONS DESIRABLE QUALIFICATIONS In addition to the Minimum Qualifications , which follow, the most competitively qualified candidates will possess: Experience working in a government agency Knowledge of or ability to prepare clear, accurate, and concise written materials, including summary minutes, and actions of quasi-judicial proceedings or public meetings Listening skills to ascertain and note important points in quasi-judicial proceedings or public meetings MINIMUM QUALIFICATIONS SKILL: Sufficient skills to type 45 net words per minute. (The typing certificate must be attached to the application. Please click here to review typing certificate requirements.) AND High School Diploma or equivalent and three (3) years of progressively responsible clerical experience, which should include two (2) years of responsible administrative clerical experience preparing legal documents and reports and/or taking and transcribing minutes. LICENSES AND CERTIFICATIONS Possession of, or the ability to obtain, an appropriate, valid California driver’s license upon appointment. KNOWLEDGE OF Procedures to record and prepare minutes and procedural outcomes of hearings and meetings; Hearing procedures and legal terminology to process, format, and type legal documents; standard procedures and rules for the conduct of hearings and meetings; indexing and filing rules and systems, including records management practices; South Coast AQMD organization and operating policies and procedures; legal requirements for filing, publishing, and processing of various Board actions; basic functions and role of an appointed Board; policies and procedures related to the Clerk of the Boards Office; basic business mathematics; cash handling procedures; data processing systems and terminology; applicable federal, state, and local laws, codes, and ordinances relevant to the area(s) of responsibility; principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly; techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and South Coast AQMD staff; the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar; modern equipment and communication tools used for business functions and program, project, and task coordination; computers and software programs/applications (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation. ABILITY TO Record Board proceedings by hand or electronically; summarize actions accurately and expeditiously; prepare, format, write, and type Minute Orders and Findings and Decisions; utilize critical thinking skills and knowledge of the South Coast AQMD rules and state law to independently write the Findings and Decision for Hearing Board review, approval and signature, reviewing the evidence on which the Board relied and providing the reasoning the Board used in its public deliberations to reach its conclusion on each of the six legally required findings; read and comprehend a variety of technical reports, correspondence, and documents; explain South Coast AQMD rules and regulations and Hearing Board procedures; understand and apply rules and procedures to screen petitions for variances and develop and maintain the Hearing Board calendar; maintain accurate and complex case files and records; compose correspondence and routine reports; enter and retrieve data and information stored in a computerized record system with sufficient speed and accuracy to perform assigned work; compile, check and verify data and information for accuracy and completeness; compile and summarize data/information and maintain records; understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed; effectively represent South Coast AQMD in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals; independently organize work, set priorities, meet critical deadlines, and follow-up on assignments; effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks; communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax; use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines; establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Must be willing to attend meetings outside of normal working hours and at locations other than South Coast AQMD offices. OTHER IMPORTANT INFORMATION APPLICATION PACKETS MUST INCLUDE A typing certificate. The typing certificate must be attached to the application. Please click here to review typing certificate requirements. A completed employment application covering at least the past 10 years of employment history (or longer if you have other relevant experience), and your entire South Coast AQMD employment history if you are a South Coast AQMD employee. Up to four references which include the names and phone numbers of your present and past supervisors or managers, and/or college professors or persons for whom you have directly provided services, not peers . Responses to the Supplemental Questionnaire (SQ). The SQ is a form of written test, and will be evaluated as such. Your responses should be well written, clear, concise, and directly responsive to the question. An unofficial copy of your transcripts (or equivalency evaluation if your education was obtained outside the U.S.), documenting all qualifying education claimed, submitted as an attachment to your online application* . *You MUST submit acceptable documentation for all education claimed on your application. Acceptable documentation consists of an unofficial copy of your transcripts/equivalency evaluation attached to your application . At a later date , candidates under final consideration will be required to arrange for original, official transcripts (or equivalency evaluation, if applicable) to be mailed directly from their college/university to South Coast AQMD, documenting all education claimed on their application. Job applications must be completely filled out. A resume cannot be substituted for the required information. Be sure to detail any education, training or other relevant coursework that would make you a particularly strong candidate. THE SELECTION PROCESS Application packages, including responses to the Supplemental Questionnaire, will first be screened, and the most competitively qualified candidates will be invited to the next step of the process, which may include a writing exercise, oral assessment and/or panel interview (weighted at 100%). Following the exam and/or interviews, a ranked eligible list is expected to be created, from which current and future vacancies may be filled, during the 6-12 month life of the list. Only those who demonstrate at each successive step of the selection process that they are among the most competitively qualified will be advanced to the next step. (Meeting the minimum qualifications does not guarantee an invitation to future steps in the process.) Important note for potential candidates who do not have the continued and unrestricted right to work full time in the United States: If you currently, or will in the future, require sponsorship (i.e., H1-B Visa) in order to maintain your right to work in the United States, please be aware that decisions regarding sponsorship for maintaining a right to work in the United States are made on a case-by-case basis. You are welcome to participate in this recruitment process, but there is no guarantee that a job offer with the requested sponsorship will be made to you. South Coast AQMD reserves the right to add, delete, or modify any elements of the selection process as deemed appropriate, based on the number and quality of applicants at each step. Candidates who may need accommodations during the selection process must call the Human Resources Department at least one week prior to any test dates. If you have any questions regarding this recruitment, please contact the Human Resources Department at (909) 396-2800. OFFICE CLERICAL & MAINTENANCE EMPLOYEE BENEFIT OVERVIEW BENEFIT DESCRIPTION Monthly Benefit Allotment $1,912.00, to purchase medical, dental, and life insurance, with unused portion paid to you as cash. Insurance coverage becomes effective on the first of themonth following completion of 30 days of continuous service. Dependent children may be covered to age 26 on medical, dental and vision plans. Medical Health Plans Blue Shield PPO Blue Shield PPO Savings Plus 2250 (High Deductible Plan) Blue Shield HMO Kaiser HMO Kaiser HSA HMO 1500 (High Deductible Plan) Dental Plans Delta Dental PPO (without orthodontic benefits) Delta Dental PPO (with orthodontic benefits for children only) DeltaCare (PMI) Dental Vision Plan EyeMed - Optional Life Insurance $10,000 Term Life Insurance (Optional additional life insurance, paid by you, at 1X, 2X, or 3X your salary) Employee Assistance Program (EAP) Claremont EAP, powered by Uprise Health. EAP benefits are available to all employees and their families at no cost to you. EAP offers confidential advice, support and practical solutions to real-life issues. Services available: confidential therapy, 24-hour crisis help and online peer support groups. Accidental Death & Dismemberment Optional Section 125 Optional Plans (Medical Reimbursement; Dependent Care) Work Schedule Four 10-hour days, Tuesday through Friday Vacation 80 hours per year, increasing to 120 after five years Holidays 13 paid holidays per year Sick Leave 100 hours per year Other Leaves Bereavement; Jury Duty; Military; Witness Tuition Reimbursement Reimbursed up to $5,000 per year Deferred Compensation (457 Plan) Optional (Employee may contribute up to the IRS maximum). South Coast AQMD matches, dollar for dollar up to $300 per year for the regular plan. Retirement 2.5% @ 67 defined benefit plan - Applies to employees hired on or after January 1, 2013 who, at time of hire, were not members of the San Bernardino County Employees' Retirement Association (SBCERA) or another public employee retirement system through which reciprocity may be established. 2.0% @ 55 defined benefit plan - Applies to employees who, prior to January 1, 2013, were active members of SBCERA or another public employee retirement system through which reciprocity may be established. Employees pay only the Medicare portion of Social Security. 01/01/2024 Closing Date/Time: 9/10/2024 11:59 PM Pacific
Aug 21, 2024
Full Time
SOUTH COAST AQMD AND JOB OVERVIEW ABOUT SOUTH COAST AQMD South Coast Air Quality Management District (South Coast AQMD) is one of the largest and most technologically sophisticated environmental regulatory agencies in the Nation. We serve a four-county region that includes large areas of Los Angeles, Orange County, Riverside and San Bernardino counties, including the Coachella Valley, which is home to more than 17 million people. South Coast AQMD's headquarters is located in Diamond Bar, 30 miles east of downtown Los Angeles, at the junction of the 57 and 60 freeways. With a highly diverse "Clean Air Team" of over 850 employees, an annual budget of $211.4 million, and a state-of-the art air quality laboratory, our mission is to ensure clean air and a healthy environment. South Coast AQMD is an organization you can be proud to work for -- we make a difference in the quality of life in Southern California! ABOUT THIS POSITION South Coast AQMD is seeking a qualified candidate for our Deputy Board Clerk II position in the Executive Office division. From this recruitment process, we expect to establish an eligible list from which current and future vacancies may be filled, during the life of the list. Reporting to the Senior Deputy Board Clerk, the Deputy Board Clerk II is responsible for performing routine to complex support for the Governing Board and Hearing Board. Some of the major responsibilities include: Attending Hearing Board proceedings and takes minutes or notes of pertinent testimony to prepare Minute Orders and Findings and Decisions containing a summary of the facts presented Preparing Hearing Board agendas, and legally required public notices for hearings Explaining and assist petitioners with the Hearing Board petition filing processes, procedures, and policies Accepting petitions for variances and appeals, and Hearing Board fees Processing requests for hearings, schedules hearings and maintains Hearing Board calendar Assisting Hearing Board members by managing the logistical functioning and flow of Hearing Board proceedings and meetings Performing staff support functions to Governing Board and Hearing Board members Communicating South Coast AQMD and Board policies, guidelines, procedures, and legal requirements to staff and the general public This is the fully qualified journey-level classification in the Deputy Board Clerk series. Positions at this level perform the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Senior Deputy Board Clerk in that the latter is the full supervisory level in the series, provides supervision to lower-level support staff, and performs more complex, specialized, and responsible work. EXAMPLE OF DUTIES The general Example of Duties for this classification are highlighted below, for full description of duties please refer to the job description linked here . Attends Hearing Board proceedings in order to: prepare minute orders for each hearing that includes a list of exhibits marked and/or admitted into evidence, as well as the names and identifying information for each hearing participant, including attorneys, witnesses and members of the public; take accurate notes as the Board deliberates and modifies proposed conditions, including all motions, and the votes of each Hearing Board member on each motion; take accurate notes of testimony and Hearing Board deliberations, reviewing the evidence on which the Board relied to prepare draft Findings and Decisions; proofreads copy for completeness, accuracy and compliance with rules, policies, and regulations; and prepare draft Findings and Decision for Hearing Board review, approval and signature, within strict time constraints. Records, reviews, and processes a variety of Hearing Board documents such as variance petitions, minute orders, Order for Abatement petitions, proposed orders, Findings and Decision and official notification for hearings/public meetings and motions. Assists the Hearing Board Chair or designee with prehearing teleconferences; arranges computer-based conference call system; takes notes during the teleconference; and, at the Chair’s discretion, prepares the Prehearing Order following conclusion of the teleconference. Schedules hearings; prepares daily hearing agendas and maintains the hearing calendar; assembles documents for hearings, such as variance reports for agenda packages; and distributes to Board members and appropriate parties; prepares public notices as required by law; notifies all parties of cancelled hearing dates; and posts case information on the South Coast AQMD website. Edits verbatim transcripts of Governing Board meetings for use by the Senior Deputy Board Clerk. Answers telephone, routes incoming calls, and addresses walk-in inquiries from petitioners, attorneys, and other agencies to provide routine information on South Coast AQMD regulations and Governing Board meetings and Hearing Board petition procedures; provides staff and others with information on Hearing Board documents; refers inquiries as needed to appropriate staff; screens and distributes incoming correspondence. Acts for the Senior Deputy Clerk as directed. Works in collaboration with Hearing Board members to prepare for hearings and finished copies of documents related to proceedings for Board members’ signatures. Prepares Minute Orders or Expanded Minute Orders, after each hearing that accurately reflects the proceedings for review, approval, and signature by Hearing Board members. Works closely with the Hearing Board Chair to coordinate and prepare for hearings and ex parte petitions. Serves as liaison between the parties and Hearing Board members to communicate and transmit information. Uses audio recording or computer-aided transcription software to prepare or edit written transcripts of Governing Board meetings. Assists Senior Deputy Board Clerk with posting Governing Board meeting agendas and filing Governing Board public notices in newspapers. Receives Hearing Board petitions and appeals by mail, hand delivery, or email; reviews to ensure compliance with applicable Hearing Board rules and procedures and Governing Board rules and requests required documentation, if needed. Responds to inquiries on case-related issues and provide assistance with filling out forms and Hearing Board procedures; creates legal notices and publishes and/or posts notices as required; processes abatement orders filed by South Coast AQMD District Counsel. Receives payment for Hearing Board petition and excess emission fees and prepares receipt logs. Prepares and maintains case files to ensure completeness and accuracy; and scan and archive documents following electronic documents management procedures. Participates in special projects by compiling, preparing, and assembling data into required format and distributing to appropriate parties. Assists in preparing for off-site hearings; serves as liaison with staff, attorneys for the parties, and members of the general public; travels to off-site hearing location; sets up hearing room; prepares documents for Hearing Board members; assists the public with public comment cards and answers procedural questions. Assists in preparing for Governing Board meetings and annual retreat and may be required to attend to provide staff support. Retrieves and compiles documents for Governing Board and Hearing Board Public Records Act and administrative record requests. May be required to track Governing Board agenda items in agenda management system. Performs related duties as assigned. MINIMUM AND DESIRABLE QUALIFICATIONS DESIRABLE QUALIFICATIONS In addition to the Minimum Qualifications , which follow, the most competitively qualified candidates will possess: Experience working in a government agency Knowledge of or ability to prepare clear, accurate, and concise written materials, including summary minutes, and actions of quasi-judicial proceedings or public meetings Listening skills to ascertain and note important points in quasi-judicial proceedings or public meetings MINIMUM QUALIFICATIONS SKILL: Sufficient skills to type 45 net words per minute. (The typing certificate must be attached to the application. Please click here to review typing certificate requirements.) AND High School Diploma or equivalent and three (3) years of progressively responsible clerical experience, which should include two (2) years of responsible administrative clerical experience preparing legal documents and reports and/or taking and transcribing minutes. LICENSES AND CERTIFICATIONS Possession of, or the ability to obtain, an appropriate, valid California driver’s license upon appointment. KNOWLEDGE OF Procedures to record and prepare minutes and procedural outcomes of hearings and meetings; Hearing procedures and legal terminology to process, format, and type legal documents; standard procedures and rules for the conduct of hearings and meetings; indexing and filing rules and systems, including records management practices; South Coast AQMD organization and operating policies and procedures; legal requirements for filing, publishing, and processing of various Board actions; basic functions and role of an appointed Board; policies and procedures related to the Clerk of the Boards Office; basic business mathematics; cash handling procedures; data processing systems and terminology; applicable federal, state, and local laws, codes, and ordinances relevant to the area(s) of responsibility; principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly; techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and South Coast AQMD staff; the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar; modern equipment and communication tools used for business functions and program, project, and task coordination; computers and software programs/applications (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation. ABILITY TO Record Board proceedings by hand or electronically; summarize actions accurately and expeditiously; prepare, format, write, and type Minute Orders and Findings and Decisions; utilize critical thinking skills and knowledge of the South Coast AQMD rules and state law to independently write the Findings and Decision for Hearing Board review, approval and signature, reviewing the evidence on which the Board relied and providing the reasoning the Board used in its public deliberations to reach its conclusion on each of the six legally required findings; read and comprehend a variety of technical reports, correspondence, and documents; explain South Coast AQMD rules and regulations and Hearing Board procedures; understand and apply rules and procedures to screen petitions for variances and develop and maintain the Hearing Board calendar; maintain accurate and complex case files and records; compose correspondence and routine reports; enter and retrieve data and information stored in a computerized record system with sufficient speed and accuracy to perform assigned work; compile, check and verify data and information for accuracy and completeness; compile and summarize data/information and maintain records; understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed; effectively represent South Coast AQMD in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals; independently organize work, set priorities, meet critical deadlines, and follow-up on assignments; effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks; communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax; use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines; establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Must be willing to attend meetings outside of normal working hours and at locations other than South Coast AQMD offices. OTHER IMPORTANT INFORMATION APPLICATION PACKETS MUST INCLUDE A typing certificate. The typing certificate must be attached to the application. Please click here to review typing certificate requirements. A completed employment application covering at least the past 10 years of employment history (or longer if you have other relevant experience), and your entire South Coast AQMD employment history if you are a South Coast AQMD employee. Up to four references which include the names and phone numbers of your present and past supervisors or managers, and/or college professors or persons for whom you have directly provided services, not peers . Responses to the Supplemental Questionnaire (SQ). The SQ is a form of written test, and will be evaluated as such. Your responses should be well written, clear, concise, and directly responsive to the question. An unofficial copy of your transcripts (or equivalency evaluation if your education was obtained outside the U.S.), documenting all qualifying education claimed, submitted as an attachment to your online application* . *You MUST submit acceptable documentation for all education claimed on your application. Acceptable documentation consists of an unofficial copy of your transcripts/equivalency evaluation attached to your application . At a later date , candidates under final consideration will be required to arrange for original, official transcripts (or equivalency evaluation, if applicable) to be mailed directly from their college/university to South Coast AQMD, documenting all education claimed on their application. Job applications must be completely filled out. A resume cannot be substituted for the required information. Be sure to detail any education, training or other relevant coursework that would make you a particularly strong candidate. THE SELECTION PROCESS Application packages, including responses to the Supplemental Questionnaire, will first be screened, and the most competitively qualified candidates will be invited to the next step of the process, which may include a writing exercise, oral assessment and/or panel interview (weighted at 100%). Following the exam and/or interviews, a ranked eligible list is expected to be created, from which current and future vacancies may be filled, during the 6-12 month life of the list. Only those who demonstrate at each successive step of the selection process that they are among the most competitively qualified will be advanced to the next step. (Meeting the minimum qualifications does not guarantee an invitation to future steps in the process.) Important note for potential candidates who do not have the continued and unrestricted right to work full time in the United States: If you currently, or will in the future, require sponsorship (i.e., H1-B Visa) in order to maintain your right to work in the United States, please be aware that decisions regarding sponsorship for maintaining a right to work in the United States are made on a case-by-case basis. You are welcome to participate in this recruitment process, but there is no guarantee that a job offer with the requested sponsorship will be made to you. South Coast AQMD reserves the right to add, delete, or modify any elements of the selection process as deemed appropriate, based on the number and quality of applicants at each step. Candidates who may need accommodations during the selection process must call the Human Resources Department at least one week prior to any test dates. If you have any questions regarding this recruitment, please contact the Human Resources Department at (909) 396-2800. OFFICE CLERICAL & MAINTENANCE EMPLOYEE BENEFIT OVERVIEW BENEFIT DESCRIPTION Monthly Benefit Allotment $1,912.00, to purchase medical, dental, and life insurance, with unused portion paid to you as cash. Insurance coverage becomes effective on the first of themonth following completion of 30 days of continuous service. Dependent children may be covered to age 26 on medical, dental and vision plans. Medical Health Plans Blue Shield PPO Blue Shield PPO Savings Plus 2250 (High Deductible Plan) Blue Shield HMO Kaiser HMO Kaiser HSA HMO 1500 (High Deductible Plan) Dental Plans Delta Dental PPO (without orthodontic benefits) Delta Dental PPO (with orthodontic benefits for children only) DeltaCare (PMI) Dental Vision Plan EyeMed - Optional Life Insurance $10,000 Term Life Insurance (Optional additional life insurance, paid by you, at 1X, 2X, or 3X your salary) Employee Assistance Program (EAP) Claremont EAP, powered by Uprise Health. EAP benefits are available to all employees and their families at no cost to you. EAP offers confidential advice, support and practical solutions to real-life issues. Services available: confidential therapy, 24-hour crisis help and online peer support groups. Accidental Death & Dismemberment Optional Section 125 Optional Plans (Medical Reimbursement; Dependent Care) Work Schedule Four 10-hour days, Tuesday through Friday Vacation 80 hours per year, increasing to 120 after five years Holidays 13 paid holidays per year Sick Leave 100 hours per year Other Leaves Bereavement; Jury Duty; Military; Witness Tuition Reimbursement Reimbursed up to $5,000 per year Deferred Compensation (457 Plan) Optional (Employee may contribute up to the IRS maximum). South Coast AQMD matches, dollar for dollar up to $300 per year for the regular plan. Retirement 2.5% @ 67 defined benefit plan - Applies to employees hired on or after January 1, 2013 who, at time of hire, were not members of the San Bernardino County Employees' Retirement Association (SBCERA) or another public employee retirement system through which reciprocity may be established. 2.0% @ 55 defined benefit plan - Applies to employees who, prior to January 1, 2013, were active members of SBCERA or another public employee retirement system through which reciprocity may be established. Employees pay only the Medicare portion of Social Security. 01/01/2024 Closing Date/Time: 9/10/2024 11:59 PM Pacific
City of Santa Monica
City of Santa Monica, California, United States
Job Summary Manages and provides leadership for the day-to-day operations of the Records and Election Services Department. Directs and manages the Administrative and Support Services Division and staff. Provides management and technical support to the Elections Division. Assumes administrative responsibility for various employee relations activities. Representative Duties Manages, plans, directs, and provides leadership and policy guidance regarding the day-to-day operations of the Records and Election Services Department, including but not limited to the review of services to City departments and employees in the areas of City council support, The Brown Act, Financial Disclosure, Campaign Committee Disclosure, Elections, Public Records Act, the Voting Rights Act, lobbyist registration, records management, and effective customer relations. Interviews, selects, trains, directs, mentors, and evaluates Administrative & Support Services Division staff, including planning, assigning, and directing work; establishing deadlines; appraising performance; rewarding and disciplining employees; addressing complaints; and resolving problems. Develops, implements, and administers programs and projects in the areas of agenda packet preparation, Brown Act and Political Reform Act disclosure, election law, Public Records Act, printing specifications, printing supplies, required purchases, and mailroom services. Provides direction and support to City departments and employees regarding agenda posting requirements, parliamentary procedures, boards and commission by-laws, Voting Rights Act, Public Records Act, and the city-wide Records Management Program. Handles complaints related to violations of the Brown Act, financial disclosure, and campaign committee reporting; confers with the Secretary of State’s Office and the Fair Political Practices commission concerning legal disclosure requirements and enforcement of violations to State law. Provides administrative oversight and direction of the City’s Records Management Program and related technologies. Ensures maintenance of the City’s legislative records and the ongoing maintenance of policy to facilitate the preservation of public records and scheduled destruction within the parameters set by local state and federal law. Coordinates the City’s municipal elections and voter registration activities. Provides direction and support to candidates for elected offices, campaign committees, and candidate’s consultants. Makes presentations to the City Council and/or represents the department at meetings of boards and commissions, management staff meetings, task forces, and community and business groups. Oversees the preparation and administration of the annual departmental budget. Oversees the Records and Election Services Information Systems function; ensures the maintenance of the City’s legislative records. Prepares complex, routine and non-routine reports, including departmental staff reports for the City Council, the City Manager’s Office, and the boards and commissions. Performs specialized research and statistical work on assigned subjects. Assumes the duties of the Director or Records and Election Services in his or her absence. Performs other related duties, as assigned. Requirements Knowledge of: State of California Government and Election Codes Political Reform Act filing requirements Principles and practices of records management Municipal codes, ordinances, and resolutions Budget development and management Management and supervisory principles and practices Principles of budget development and management Technology and automation related to City Clerk duties Report writing techniques Principles and methods of research and statistical analysis Effective customer service standards and practices Principles and practices of effective mentoring and coaching Principles and practices of organizational leadership, planning, communication, employeedevelopment and management Principles and practices of managing/supervising employees including employee relations, performance management, employee motivation and training, and employee discipline Ability to: Plan, manage and lead the day-to-day operations of the department Analyze operations and services and provide recommendations for improvement in quality, accuracy and efficiency Analyze complex problems and develop sound recommendations and solutions. Develop, implement, administer, and maintain administrative policies, procedures, programs, and regulations Manage multiple projects, plan tasks, and establish priorities to achieve desired goals Analyze and recommend solutions to complex operational and personnel problems and issues Interpret and apply policies, laws, and regulations Serve as a historical and legislative resource for City Council, City Administration, departmental staff, and the public Select, plan, organize, direct, and evaluate the work of subordinate managerial, professional, technical, and administrative staff Keep abreast of current developments in Elections Law, the Government Code, Cityregulations, and Fair Political Practices Commission requirements Prepare and present clear and concise oral and written reports and recommendations Review and revise reports prepared by others Provide effective customer service for both internal and external customers Develop and implement plans and procedures Work with persons from diverse social, cultural, and economic backgrounds as well as a variety of work styles, personalities, and approaches Skill in: Leadership, management, teambuilding and supervisorial techniques Using tact, discretion, initiative and independent judgment within established guidelines Dealing tactfully and effectively with others in potentially confrontational situations Establishing and maintaining effective and cooperative working relationships with employees, supervisors, administrative staff, the public, City Boards and Commissions,City Council and other public officials Establishing effective and results-oriented cross departmental communication Effective written and verbal communication Using computers, related technology, and applicable software applications REQUIREMENTS Minimum Qualifications Education: Graduation from an accredited college or university with a bachelor's degree. Experience: Five years of recent, paid experience performing complex administrative duties in a City Clerk’s office, or equivalent experience in a similar government agency. At least three years of experience must have included management/supervisory responsibilities. Licenses and Certificates: Certified Municipal Clerk designation (CMC). Supplemental Information How to Apply: Applicants must submit a clear, concise, completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process. If you would like for your education to be considered, you must attach a copy of your college level transcripts or diploma to your online application. Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than the filing deadline. Failure to do so may result in your application being evaluated without the education being considered. Selection Process: All applicants must submit clear, concise and complete information regarding your work history and qualifications for the position. All applicants will be reviewed and only those applicants determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Testing may consist of a combination of any of the following and is subject to change as needs dictate: Training and Experience Evaluation Writing Project Oral Interview If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position. Background Investigation: Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation. Inclusion & Diversity Statement The City of Santa Monica is a progressive, inclusive and culturally rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact. The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us! Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only). Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination. WORKING CONDITIONS: Work is performed indoors in a home office or work office setting in accordance with the City’s Hybrid Workplace Policy. Office work may require sitting for prolonged periods of time and using a computer keyboard, mouse, and screen. This position may require occasional travel, visiting of various sites in the community, performing evening work and participating in committees and boards. The City's liberal fringe benefits for full-time employment include sick leave, holiday and vacation pay, the Public Employees Retirement System, medical, dental and vision insurance, credit union, deferred compensation, tuition reimbursement, Dependent Care Assistance Plan and Marine Park Childcare Center. Closing Date/Time: 9/27/2024 5:00 PM Pacific
Sep 04, 2024
Full Time
Job Summary Manages and provides leadership for the day-to-day operations of the Records and Election Services Department. Directs and manages the Administrative and Support Services Division and staff. Provides management and technical support to the Elections Division. Assumes administrative responsibility for various employee relations activities. Representative Duties Manages, plans, directs, and provides leadership and policy guidance regarding the day-to-day operations of the Records and Election Services Department, including but not limited to the review of services to City departments and employees in the areas of City council support, The Brown Act, Financial Disclosure, Campaign Committee Disclosure, Elections, Public Records Act, the Voting Rights Act, lobbyist registration, records management, and effective customer relations. Interviews, selects, trains, directs, mentors, and evaluates Administrative & Support Services Division staff, including planning, assigning, and directing work; establishing deadlines; appraising performance; rewarding and disciplining employees; addressing complaints; and resolving problems. Develops, implements, and administers programs and projects in the areas of agenda packet preparation, Brown Act and Political Reform Act disclosure, election law, Public Records Act, printing specifications, printing supplies, required purchases, and mailroom services. Provides direction and support to City departments and employees regarding agenda posting requirements, parliamentary procedures, boards and commission by-laws, Voting Rights Act, Public Records Act, and the city-wide Records Management Program. Handles complaints related to violations of the Brown Act, financial disclosure, and campaign committee reporting; confers with the Secretary of State’s Office and the Fair Political Practices commission concerning legal disclosure requirements and enforcement of violations to State law. Provides administrative oversight and direction of the City’s Records Management Program and related technologies. Ensures maintenance of the City’s legislative records and the ongoing maintenance of policy to facilitate the preservation of public records and scheduled destruction within the parameters set by local state and federal law. Coordinates the City’s municipal elections and voter registration activities. Provides direction and support to candidates for elected offices, campaign committees, and candidate’s consultants. Makes presentations to the City Council and/or represents the department at meetings of boards and commissions, management staff meetings, task forces, and community and business groups. Oversees the preparation and administration of the annual departmental budget. Oversees the Records and Election Services Information Systems function; ensures the maintenance of the City’s legislative records. Prepares complex, routine and non-routine reports, including departmental staff reports for the City Council, the City Manager’s Office, and the boards and commissions. Performs specialized research and statistical work on assigned subjects. Assumes the duties of the Director or Records and Election Services in his or her absence. Performs other related duties, as assigned. Requirements Knowledge of: State of California Government and Election Codes Political Reform Act filing requirements Principles and practices of records management Municipal codes, ordinances, and resolutions Budget development and management Management and supervisory principles and practices Principles of budget development and management Technology and automation related to City Clerk duties Report writing techniques Principles and methods of research and statistical analysis Effective customer service standards and practices Principles and practices of effective mentoring and coaching Principles and practices of organizational leadership, planning, communication, employeedevelopment and management Principles and practices of managing/supervising employees including employee relations, performance management, employee motivation and training, and employee discipline Ability to: Plan, manage and lead the day-to-day operations of the department Analyze operations and services and provide recommendations for improvement in quality, accuracy and efficiency Analyze complex problems and develop sound recommendations and solutions. Develop, implement, administer, and maintain administrative policies, procedures, programs, and regulations Manage multiple projects, plan tasks, and establish priorities to achieve desired goals Analyze and recommend solutions to complex operational and personnel problems and issues Interpret and apply policies, laws, and regulations Serve as a historical and legislative resource for City Council, City Administration, departmental staff, and the public Select, plan, organize, direct, and evaluate the work of subordinate managerial, professional, technical, and administrative staff Keep abreast of current developments in Elections Law, the Government Code, Cityregulations, and Fair Political Practices Commission requirements Prepare and present clear and concise oral and written reports and recommendations Review and revise reports prepared by others Provide effective customer service for both internal and external customers Develop and implement plans and procedures Work with persons from diverse social, cultural, and economic backgrounds as well as a variety of work styles, personalities, and approaches Skill in: Leadership, management, teambuilding and supervisorial techniques Using tact, discretion, initiative and independent judgment within established guidelines Dealing tactfully and effectively with others in potentially confrontational situations Establishing and maintaining effective and cooperative working relationships with employees, supervisors, administrative staff, the public, City Boards and Commissions,City Council and other public officials Establishing effective and results-oriented cross departmental communication Effective written and verbal communication Using computers, related technology, and applicable software applications REQUIREMENTS Minimum Qualifications Education: Graduation from an accredited college or university with a bachelor's degree. Experience: Five years of recent, paid experience performing complex administrative duties in a City Clerk’s office, or equivalent experience in a similar government agency. At least three years of experience must have included management/supervisory responsibilities. Licenses and Certificates: Certified Municipal Clerk designation (CMC). Supplemental Information How to Apply: Applicants must submit a clear, concise, completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process. If you would like for your education to be considered, you must attach a copy of your college level transcripts or diploma to your online application. Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than the filing deadline. Failure to do so may result in your application being evaluated without the education being considered. Selection Process: All applicants must submit clear, concise and complete information regarding your work history and qualifications for the position. All applicants will be reviewed and only those applicants determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Testing may consist of a combination of any of the following and is subject to change as needs dictate: Training and Experience Evaluation Writing Project Oral Interview If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position. Background Investigation: Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation. Inclusion & Diversity Statement The City of Santa Monica is a progressive, inclusive and culturally rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact. The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us! Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only). Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination. WORKING CONDITIONS: Work is performed indoors in a home office or work office setting in accordance with the City’s Hybrid Workplace Policy. Office work may require sitting for prolonged periods of time and using a computer keyboard, mouse, and screen. This position may require occasional travel, visiting of various sites in the community, performing evening work and participating in committees and boards. The City's liberal fringe benefits for full-time employment include sick leave, holiday and vacation pay, the Public Employees Retirement System, medical, dental and vision insurance, credit union, deferred compensation, tuition reimbursement, Dependent Care Assistance Plan and Marine Park Childcare Center. Closing Date/Time: 9/27/2024 5:00 PM Pacific
Westminster, Colorado
Westminster, Colorado, United States
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION City Equity Statement: The City of Westminster welcomes diverse candidates from the broadest base possible. Our goal is to find the best candidate for the job—someone who belongs, not just fits. We value life and professional experiences, recognizing equivalent combinations of knowledge skills and education. Aligned with our city SPIRIT values, the successful candidate will have a passion and commitment to serving a diverse population of residents and must respect and uphold the principles of justice, equity, diversity, inclusion and belonging. We encourage you to think broadly about your background and skill set for this role, even if you believe you have a less traditional background than described we invite you to apply. POSITION PURPOSE The Deputy Court Clerk position assists with the daily operations of the Municipal Court. It is a moderately difficult and varied position that requires attention to detail, multi-tasking, and communication with internal and external customers. Work includes, but is not limited to, data entry, preparation and maintenance of court files, processing of motions, bond processing, CCIC entry and searches, cashiering, significant public interaction to include the explanation of court orders and requirements, and work as the courtroom bailiff or clerk. Progression from Deputy Court Clerk I to Deputy Court Clerk II is dependent upon (a) three (3) years in position (applicable prior experience may be considered) (b) successful job performance (c) demonstration of a solid understanding and use of the RMS, cross training on a wide variety of desk duties, and demonstration of informal leadership within the office, all as observed by the Court Leadership Team. This position will be at the Municipal Court which is located at 3030 Turnpike Drive. Operational hours are Monday through Thursday 7:00 a.m. to 6:00 p.m. with the requirement of on call/rotational Saturday and/or Holiday Court coverage two to three times a quarter. The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage. ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: The City of Westminster provides high-quality core services and fosters resilience in order to promote a safe and thriving community. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - People - Integrity - Respect - Innovation - Teamwork). This position supports the City Manager's Office, which is committed to excellence by supporting the organization and community through responsible, safe, ethical, and compliant practices. This position also supports the goals of the Municipal Court to administer equitable, fair, and impartial justice in a timely and courteous manner; protect fundamental rights; promote public safety; and facilitate community reparation through SPIRIT. Every employee is accountable to: Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback Act as an ambassador by understanding and fostering the organization's mission and vision Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior Address difficult or contentious issues in a constructive manner Support and promote change; demonstrate flexibility, and take calculated risks when appropriate Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization Work to continuously improve the efficiency and effectiveness of the service or product being delivered Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences GENERAL COMPETENCIES Citywide - Every employee in this position is accountable to: Establish effective interpersonal relationships through honest, open communication and follow through on commitments Recognize personal strengths and weaknesses, and target areas for personal self-development Demonstrate initiative in performing job tasks Exhibit problem solving skills leading to sound judgment and quality decisions Achieve goals, handle assigned workload and new assignments effectively; demonstrate an ability to work independently Communicate effectively with individuals and groups using clear and concise verbal and written communications Demonstrate accountability for work, and take ownership in job performance Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product Job Specific - Every employee in this position must be able to: Have the ability to understand court systems and procedures Demonstrate knowledge of office practices, procedures and equipment; computer data entry and software specific to the court; business English, spelling, and mathematical calculations Demonstrate the ability to learn and apply knowledge of municipal court rules, procedures, and functions Make decisions in accordance with regulations Use good judgment at all times Remain calm under time-sensitive pressure situations Adjust rapidly to reprioritize work schedule Understand complex oral and written instructions, and communicate both verbally and in writing Work independently as well as establish and maintain effective working relationships with court staff, judges, prosecutors and staff, police, victim advocates, attorneys, the public, jurors, victims, defendants, and City officials Exhibit attention to detail with accuracy and efficiency in all aspects of the assigned tasks Multi-task, learn, and rotate to new positions as required JOB SPECIFIC FUNCTIONS Essential Job Functions, Duties, Responsibilities, and Tasks Prepare and maintain court files according to court standards; draft court correspondence Prepare, review, and distribute a variety of forms, motions, and other paperwork in accordance with established procedures and legal requirements Certify documents; maintains complex records and court dockets Process payments, generate receipts, and balance cash drawer Manage bonds received by the Court Explain paperwork to defendants, and set return dates Prepare check disbursements for the court Answer incoming telephone calls; provide information to the public in accordance with rules and regulations while maintaining confidentiality Confirm community service hours completed by defendants; track completion of classes, in-home detention, requirements related to Protection Orders, and other sentencing or pretrial orders imposed by the Court Check-in defendants, witnesses, jurors, interpreters, defense attorneys and other parties Review and prepare files for court dockets Prepare and handle all aspects of appeals to District Court following strict legal statutory guidelines Assist Court Officers in scheduling and coordinating court appearances by defendants in custody. Work with the Westminster Police Department and other enforcement agencies to monitor defendants with active warrants or those being taken in custody Perform electronic data exchange of driving records with the Colorado Department of Motor Vehicle; access the Colorado Crime Information Center (CCIC) database to obtain driving records and criminal histories and to enter or vacate warrants and Protection Orders Cover court on Saturday and/or Holiday mornings on an on-call rotating basis May perform duties of Jury Commissioner on behalf of the Court Administrator using automated jury management system Perform duties and responsibilities of court bailiff and/or courtroom clerk Maintain regular and punctual attendance Other Duties and Responsibilities Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion. POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS Education, Experience, Skills, Formal Training, Licenses, and Certifications Required : Graduation from high school or GED Accurate typing skills and ten-key Customer service experience in an office environment Experience with Microsoft Office software Obtain CCIC certification after employment begins Preferred : Experience working in a municipal or other court Experience in a position in the legal/judicial field such as law clerk, paralegal or administrative assistant Data entry/Data processing experience Experience in cashiering Database experience working in multiple programs Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered. Physical Requirements Work is sedentary in nature and requires sufficient physical stamina and strength for: Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing, sometimes for extended periods Frequent squatting, reaching above shoulder, and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing, and reaching below shoulder to store documents, material, and supplies Constant light grasp, and fine manipulation and handling to perform daily duties; occasional firm grasp to safely use equipment Frequent lifting, carrying, pushing and/or pulling of up to ten (10) pounds to move material and supplies; occasional pushing and/or pulling of up to 25 pounds with dollies and carts WORKING CONDITIONS Work is performed indoors and is primarily sedentary office work. Must demonstrate the ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and high stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies. Required Materials and Equipment General office equipment including computer, telephones, fax/copy machines, scanner, calculator, credit card machine, and printers. PRE-EMPLOYMENT REQUIREMENTS Background checks will include employment references and criminal history, and when applicable, driver license record, and education verification Drug screen Must be legally entitled to work in the United States Candidates will be fingerprinted and Must be able to pass the FBI Criminal Justice Information Services (CJIS) criminal background check due to access to sensitive areas The City of Westminster offers a comprehensive benefit package including: Health and Dental Flexible Spending Pension/Retirement Plans Term Life Insurance Long-term Disability Survivor Benefits Wellness Program Career Development Program Tuition Reimbursement Program Leave program that provides for vacation, holidays, sick leave, major illness, and on the job injury For a more detailed overview of our General Non Exempt employee benefit package: Benefit Package The City of Westminster does not participate in the Social Security system.In lieu of Social Security contributions, the city contributes to a 401(a) defined contribution plan on your behalf. 401(a) Contribution Rates: Employee Mandatory Contribution: 11.5% of your base pay. Contributions are pre-tax and fully vested. Employer Contribution: 11.75%of your base pay. Employer Contribution Vesting Schedule Less than 3 years - 0% 3 years- 60% 4 years - 80% 5 plusyearsor age 55 or older when separating - 100% The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode. Closing Date/Time: 9/16/2024 8:30 AM Mountain
Sep 03, 2024
Full Time
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION City Equity Statement: The City of Westminster welcomes diverse candidates from the broadest base possible. Our goal is to find the best candidate for the job—someone who belongs, not just fits. We value life and professional experiences, recognizing equivalent combinations of knowledge skills and education. Aligned with our city SPIRIT values, the successful candidate will have a passion and commitment to serving a diverse population of residents and must respect and uphold the principles of justice, equity, diversity, inclusion and belonging. We encourage you to think broadly about your background and skill set for this role, even if you believe you have a less traditional background than described we invite you to apply. POSITION PURPOSE The Deputy Court Clerk position assists with the daily operations of the Municipal Court. It is a moderately difficult and varied position that requires attention to detail, multi-tasking, and communication with internal and external customers. Work includes, but is not limited to, data entry, preparation and maintenance of court files, processing of motions, bond processing, CCIC entry and searches, cashiering, significant public interaction to include the explanation of court orders and requirements, and work as the courtroom bailiff or clerk. Progression from Deputy Court Clerk I to Deputy Court Clerk II is dependent upon (a) three (3) years in position (applicable prior experience may be considered) (b) successful job performance (c) demonstration of a solid understanding and use of the RMS, cross training on a wide variety of desk duties, and demonstration of informal leadership within the office, all as observed by the Court Leadership Team. This position will be at the Municipal Court which is located at 3030 Turnpike Drive. Operational hours are Monday through Thursday 7:00 a.m. to 6:00 p.m. with the requirement of on call/rotational Saturday and/or Holiday Court coverage two to three times a quarter. The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage. ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: The City of Westminster provides high-quality core services and fosters resilience in order to promote a safe and thriving community. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - People - Integrity - Respect - Innovation - Teamwork). This position supports the City Manager's Office, which is committed to excellence by supporting the organization and community through responsible, safe, ethical, and compliant practices. This position also supports the goals of the Municipal Court to administer equitable, fair, and impartial justice in a timely and courteous manner; protect fundamental rights; promote public safety; and facilitate community reparation through SPIRIT. Every employee is accountable to: Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback Act as an ambassador by understanding and fostering the organization's mission and vision Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior Address difficult or contentious issues in a constructive manner Support and promote change; demonstrate flexibility, and take calculated risks when appropriate Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization Work to continuously improve the efficiency and effectiveness of the service or product being delivered Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences GENERAL COMPETENCIES Citywide - Every employee in this position is accountable to: Establish effective interpersonal relationships through honest, open communication and follow through on commitments Recognize personal strengths and weaknesses, and target areas for personal self-development Demonstrate initiative in performing job tasks Exhibit problem solving skills leading to sound judgment and quality decisions Achieve goals, handle assigned workload and new assignments effectively; demonstrate an ability to work independently Communicate effectively with individuals and groups using clear and concise verbal and written communications Demonstrate accountability for work, and take ownership in job performance Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product Job Specific - Every employee in this position must be able to: Have the ability to understand court systems and procedures Demonstrate knowledge of office practices, procedures and equipment; computer data entry and software specific to the court; business English, spelling, and mathematical calculations Demonstrate the ability to learn and apply knowledge of municipal court rules, procedures, and functions Make decisions in accordance with regulations Use good judgment at all times Remain calm under time-sensitive pressure situations Adjust rapidly to reprioritize work schedule Understand complex oral and written instructions, and communicate both verbally and in writing Work independently as well as establish and maintain effective working relationships with court staff, judges, prosecutors and staff, police, victim advocates, attorneys, the public, jurors, victims, defendants, and City officials Exhibit attention to detail with accuracy and efficiency in all aspects of the assigned tasks Multi-task, learn, and rotate to new positions as required JOB SPECIFIC FUNCTIONS Essential Job Functions, Duties, Responsibilities, and Tasks Prepare and maintain court files according to court standards; draft court correspondence Prepare, review, and distribute a variety of forms, motions, and other paperwork in accordance with established procedures and legal requirements Certify documents; maintains complex records and court dockets Process payments, generate receipts, and balance cash drawer Manage bonds received by the Court Explain paperwork to defendants, and set return dates Prepare check disbursements for the court Answer incoming telephone calls; provide information to the public in accordance with rules and regulations while maintaining confidentiality Confirm community service hours completed by defendants; track completion of classes, in-home detention, requirements related to Protection Orders, and other sentencing or pretrial orders imposed by the Court Check-in defendants, witnesses, jurors, interpreters, defense attorneys and other parties Review and prepare files for court dockets Prepare and handle all aspects of appeals to District Court following strict legal statutory guidelines Assist Court Officers in scheduling and coordinating court appearances by defendants in custody. Work with the Westminster Police Department and other enforcement agencies to monitor defendants with active warrants or those being taken in custody Perform electronic data exchange of driving records with the Colorado Department of Motor Vehicle; access the Colorado Crime Information Center (CCIC) database to obtain driving records and criminal histories and to enter or vacate warrants and Protection Orders Cover court on Saturday and/or Holiday mornings on an on-call rotating basis May perform duties of Jury Commissioner on behalf of the Court Administrator using automated jury management system Perform duties and responsibilities of court bailiff and/or courtroom clerk Maintain regular and punctual attendance Other Duties and Responsibilities Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion. POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS Education, Experience, Skills, Formal Training, Licenses, and Certifications Required : Graduation from high school or GED Accurate typing skills and ten-key Customer service experience in an office environment Experience with Microsoft Office software Obtain CCIC certification after employment begins Preferred : Experience working in a municipal or other court Experience in a position in the legal/judicial field such as law clerk, paralegal or administrative assistant Data entry/Data processing experience Experience in cashiering Database experience working in multiple programs Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered. Physical Requirements Work is sedentary in nature and requires sufficient physical stamina and strength for: Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing, sometimes for extended periods Frequent squatting, reaching above shoulder, and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing, and reaching below shoulder to store documents, material, and supplies Constant light grasp, and fine manipulation and handling to perform daily duties; occasional firm grasp to safely use equipment Frequent lifting, carrying, pushing and/or pulling of up to ten (10) pounds to move material and supplies; occasional pushing and/or pulling of up to 25 pounds with dollies and carts WORKING CONDITIONS Work is performed indoors and is primarily sedentary office work. Must demonstrate the ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and high stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies. Required Materials and Equipment General office equipment including computer, telephones, fax/copy machines, scanner, calculator, credit card machine, and printers. PRE-EMPLOYMENT REQUIREMENTS Background checks will include employment references and criminal history, and when applicable, driver license record, and education verification Drug screen Must be legally entitled to work in the United States Candidates will be fingerprinted and Must be able to pass the FBI Criminal Justice Information Services (CJIS) criminal background check due to access to sensitive areas The City of Westminster offers a comprehensive benefit package including: Health and Dental Flexible Spending Pension/Retirement Plans Term Life Insurance Long-term Disability Survivor Benefits Wellness Program Career Development Program Tuition Reimbursement Program Leave program that provides for vacation, holidays, sick leave, major illness, and on the job injury For a more detailed overview of our General Non Exempt employee benefit package: Benefit Package The City of Westminster does not participate in the Social Security system.In lieu of Social Security contributions, the city contributes to a 401(a) defined contribution plan on your behalf. 401(a) Contribution Rates: Employee Mandatory Contribution: 11.5% of your base pay. Contributions are pre-tax and fully vested. Employer Contribution: 11.75%of your base pay. Employer Contribution Vesting Schedule Less than 3 years - 0% 3 years- 60% 4 years - 80% 5 plusyearsor age 55 or older when separating - 100% The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode. Closing Date/Time: 9/16/2024 8:30 AM Mountain
Sacramento County, CA
Sacramento, California, United States
The Position This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 8/8/24, 8/22/24, 9/30/24 (final) Supervising Deputy Clerk, Board of Supervisors is designated as a “confidential” supervisory class. Under general supervision, incumbents supervise personnel performing specialized clerical duties in the Office of the Clerk of the Board in support of the County’s Board of Supervisors, Assessment Appeals Board, Planning Commission, Regional Sanitation Districts and approximately 36 other boards and commissions. Examples of Knowledge and Abilities Knowledge of Functions and operating procedures of Sacramento County government, legislative bodies, agencies, departments and offices Federal, state, and local laws, codes, and regulations which affect California local legislative bodies Operational characteristics, services, and activities related to meetings of the Board of Supervisors and administrative boards and commissions Office procedures and methods related to meetings of the Board of Supervisors and administrative boards and commissions, including procedures of processing legal documents, legal notices, bids, and resolutions, and operation of equipment including computers and applicable software applications Principles and practices of supervision, discipline, leadership, mentoring, and training Ability to Select, supervise, train, and evaluate staff Plan, organize, monitor and coordinate work activities of subordinate staff in diversified assignments Investigate and resolve disciplinary issues Work independently, prioritize work, coordinate activities and meet critical deadlines Develop and maintain cooperative, effective working relationships with others Research, understand and apply written and verbal rules, procedures, and instructions relating to the Board of Supervisors Read, understand and apply federal, state and local laws and regulations Respond effectively to inquiries and complaints Coordinate, develop, implement, evaluate and maintain computerized/automated records retention and retrieval systems Operate modern office equipment Communicate clearly and concisely verbally and in writing Employment Qualifications Minimum Qualifications Two years of full-time, paid clerical experience involving contact with the public explaining rules, regulations, and procedures, and resolving complaints. This experience must have included creating agendas for and scheduling of meetings or preparing or processing legal documents. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. General Qualifications Special Requirements Applicable to Some Positions: Some positions in this class may be required to obtain and maintain a State commission as a notary public; failure to obtain and maintain such commission when required may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Criminal History and Background Checks: The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies and Procedures, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate’s ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. License Requirement: A valid California Driver License, Class C or higher, is required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Working Conditions: Some positions in this class require the incumbent to work evenings and overtime, or clerk regularly scheduled night meetings. Probationary Period The probationary period for this classification is six (6) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change. We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at dco@saccounty.gov or 916-874-7642, CA Relay 711. EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 9/30/2024 5:00 PM Pacific
Sep 03, 2024
The Position This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 8/8/24, 8/22/24, 9/30/24 (final) Supervising Deputy Clerk, Board of Supervisors is designated as a “confidential” supervisory class. Under general supervision, incumbents supervise personnel performing specialized clerical duties in the Office of the Clerk of the Board in support of the County’s Board of Supervisors, Assessment Appeals Board, Planning Commission, Regional Sanitation Districts and approximately 36 other boards and commissions. Examples of Knowledge and Abilities Knowledge of Functions and operating procedures of Sacramento County government, legislative bodies, agencies, departments and offices Federal, state, and local laws, codes, and regulations which affect California local legislative bodies Operational characteristics, services, and activities related to meetings of the Board of Supervisors and administrative boards and commissions Office procedures and methods related to meetings of the Board of Supervisors and administrative boards and commissions, including procedures of processing legal documents, legal notices, bids, and resolutions, and operation of equipment including computers and applicable software applications Principles and practices of supervision, discipline, leadership, mentoring, and training Ability to Select, supervise, train, and evaluate staff Plan, organize, monitor and coordinate work activities of subordinate staff in diversified assignments Investigate and resolve disciplinary issues Work independently, prioritize work, coordinate activities and meet critical deadlines Develop and maintain cooperative, effective working relationships with others Research, understand and apply written and verbal rules, procedures, and instructions relating to the Board of Supervisors Read, understand and apply federal, state and local laws and regulations Respond effectively to inquiries and complaints Coordinate, develop, implement, evaluate and maintain computerized/automated records retention and retrieval systems Operate modern office equipment Communicate clearly and concisely verbally and in writing Employment Qualifications Minimum Qualifications Two years of full-time, paid clerical experience involving contact with the public explaining rules, regulations, and procedures, and resolving complaints. This experience must have included creating agendas for and scheduling of meetings or preparing or processing legal documents. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. General Qualifications Special Requirements Applicable to Some Positions: Some positions in this class may be required to obtain and maintain a State commission as a notary public; failure to obtain and maintain such commission when required may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Criminal History and Background Checks: The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies and Procedures, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate’s ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. License Requirement: A valid California Driver License, Class C or higher, is required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Working Conditions: Some positions in this class require the incumbent to work evenings and overtime, or clerk regularly scheduled night meetings. Probationary Period The probationary period for this classification is six (6) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change. We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at dco@saccounty.gov or 916-874-7642, CA Relay 711. EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 9/30/2024 5:00 PM Pacific
Applications will only be accepted electronically by Raftelis. Please click here to apply. Please review our City Clerk brochure to learn more about this exceptional opportunity. The City of Loveland, Colorado - a vibrant community surrounded by natural beauty - is seeking a City Clerk to join the City’s Executive Leadership Team. The City seeks a seasoned professional who will exemplify Loveland’s values of accountability, integrity, transparency, and honoring the public trust, collaboration, and innovation. In line with the City of Loveland’s mission of achieving their vision through innovation, dedication, and excellent service delivery, the City Clerk will provide leadership to the City Clerk’s Office. Primary duties include being the Clerk of the City Council for public meetings, issuing licenses, maintaining custody of all public records (including the Municipal Code), and administering public elections. The City Clerk also provides support to the City Council and oversees the recruitment and training of the City’s Boards and Commissions. There is a high degree of accountability to citizens, City Council, and the staff of the City. Collaboration with Larimer County and State of Colorado officials is also necessary to excel in this role. The City Clerk serves as an active member of the Executive Leadership Team, including strategizing long-term goals and policies for the organization. The City Clerk reports directly to the City Manager. Direct reports include two Assistant Clerks and one Deputy Clerk. The Organization The City of Loveland operates under the Council-Manager form of government, with a City Manager overseeing all personnel and the day-to-day operations of the City. The City Council is a nine-member policy-making board that serves as the City’s legislative body, with eight members of Council elected by Wards serving four-year terms. The Council is led by the Mayor, who is elected by the community at large to serve two-year terms. Loveland is a full-service city, providing its residents with Parks and Recreation, Cemetery, Police, Fire through Loveland Fire Authority, Library, Planning, Code Enforcement, Permitting, Power (electric), Municipal Fiber, Water, Wastewater, Economic Development, Finance, Human Resources, Information Technology, Municipal Court, and Cultural Services. The Northern Colorado Regional Airport is located in Loveland along Interstate 25 and is publicly owned and operated through a partnership between the City of Loveland and the City of Fort Collins. The City has a General Fund Budget of $123.6 Million and 904 FTEs. The City Clerk’s Office The mission of the City Clerk Department is to serve the Mayor and City Council, City Manager, administrative departments, and the public in a courteous, timely, and efficient manner while remaining neutral and impartial. The Department works to improve the administration of the affairs of the City Clerk’s Office consistent with applicable laws and through sound management practices to provide easier access to local government and fulfill our responsibility to the residents of Loveland. The City Clerk’s Office maintains the City of Loveland’s official records. The Clerk’s Office is responsible for a number of functions including: City Council meetings and agendas Municipal elections in collaboration with Larimer County and the State of Colorado Liquor Licensing, in connection with the State of Colorado Pawn Broker, Tree Trimmer, Games of Skill, and Mobile Vendor Licenses City of Loveland Municipal Code Colorado Open Records Act (CORA) requests Coordination with Board/Commission Liaisons along with the City Manager on the operation of 25+ Boards and Commissions City document management, record retrieval, and retention compliance The City Clerk’s Office has a General Fund Budget of $912,623 and five FTEs. The positions include the City Clerk, Deputy City Clerk, three Assistant City Clerks and one temporary administrative position. Experience and Education Minimum requirements include three years of experience as a City Clerk or an Assistant/Deputy City Clerk, two years of supervisory/management experience, and municipal government experience. Must possess Certified Municipal Clerk designation or obtain it within six months of hire date. Preferred qualifications include a public administration background, extensive elections experience, and an understanding of municipal budgets. In addition, demonstrated experience working with public records, licensing, automated agenda and public meeting management, and boards and commissions is also preferred. The Ideal Candidate The ideal candidate is an experienced City Clerk with a passion for public service. The next City Clerk has exemplary communication skills and fosters a commitment to service excellence. As a skilled local government practitioner, this person will be an effective listener and communicator, at ease speaking with varied audiences, building consensus, and achieving strategic objectives. As a leader, they will have unquestionable integrity and demonstrate the highest standards of professional conduct and character. This person demonstrates fairness, consistency, and good humor and handles difficult situations with poise. The ideal candidate will be technologically savvy and able to bring new solutions into the organization to increase efficiency. The individual should enjoy working in a complex organization and being a problem-solving member of the Executive Leadership Team. The ideal candidate will be a strong leader who can balance conflicting interests and priorities. They can be responsive to elected officials yet also be decisive and provide clear professional recommendations. The successful candidate will be collaborative and enjoy mentoring staff members and supporting their continued professional development. This person will be approachable, trustworthy, caring, and personally invested in the community. The Community As the heart of northern Colorado, located just over 30 miles from Rocky Mountain National Park, Loveland is an ideal community for anyone to call home. The education and income levels in Loveland are above national averages, with over 35% of residents reporting bachelor’s degrees or higher. The community has received many awards and recognition for its quality of life. Northern Colorado is equal to Denver in its net migration of millennials and boomers to the area. The community is located approximately 60 minutes north of downtown Denver on the I-25 Corridor and 25 minutes south of Fort Collins, two of Colorado’s largest cities. Nicknamed “The Sweetheart City,” Loveland is world-famous for its Valentine Remailing Program. On Valentine’s Day, for the past 73 years, the Loveland Chamber of Commerce and local Post Office have teamed together to re-mail thousands of Valentines from across the globe, each adorned with a unique stamp and poem designed by local artists. Since the 1970s, Loveland has been a mecca for artists. Loveland’s affection for art is evident everywhere. With one percent of its revenue devoted to art throughout the community, you will find sculptures, galleries, and public art. John Villani’s fourth edition of “The 100 Best Art Towns in America” even ranked Loveland in the number two spot. With more than 200 sculptures, three annual art shows, two of North America’s largest foundries, and two sculpture parks, it is easy to understand why Loveland is a destination arts community. Loveland is quickly growing into one of the major retail and financial centers of northern Colorado. Attractions within the community include a retail lifestyle center with more than 70 specialty shops and restaurants, the Budweiser Events Center, and other nearby retail and hotel complexes. Historic downtown Loveland also has an eclectic selection of boutiques, shops, and galleries and can boast about its newest $80 Million development called the Foundry, which added a hotel, first-run boutique movie theatre, and housing. Loveland offers a variety of indoor and outdoor activities enjoyable in every season. In Loveland, parks and recreation facilities include dozens of sports fields, an outdoor swimming pool, 27 playgrounds, 35 parks, and more than 5,000 acres of open space and natural areas. Additionally, the community enjoys award-winning golf courses, numerous hiking and biking trails, and twelve different lakes, rivers, and outdoor swimming areas. With an average of 300 days of sunshine annually and low humidity, Loveland experiences pleasant weather year-round. Something is always happening in the community, from concerts, art and sculpture shows, theater productions, and professional hockey games to community celebrations. Loveland is served by the Thompson School District, a leader in Colorado for K-12 education. There are many higher education institutions near Loveland, including the University of Colorado Boulder, the University of Northern Colorado in Greeley, Colorado State University in Fort Collins, and several community colleges. Loveland was the first Hewlett Packard location outside of California and continues to provide a nice balance of high tech and manufacturing firms. The innovation factor is high, with patents ranking annually in the top 50 cities in the U.S. Quick Facts Population: 82,460 (2023) Median Household Income: $73,907 (2022) Median Home Value: $524,800 (2023) Median Age: 39 years All demographic information was sourced from the City’s Annual Data and Projections Report . Compensation The full salary range for the position is $108,350 - $157,109, and the expected hiring range is $108,350 - $132,700, determined by qualifications, with an excellent benefits package including an employee wellness center. Residency is not required. How to Apply Applications will be accepted electronically by Raftelis. Applicants complete a brief online form and are prompted to provide a cover letter and resume. The position will be open until filled, with a first review of applications beginning September 9, 2024. Questions Please direct questions to Catherine Tuck Parrish at ctuckparrish@raftelis.com and Alexa Worrell at aworrell@raftelis.com . DOWNLOAD RECRUITMENT BROCHURE Posted: Monday, July 29, 2024 Job # 96
Aug 09, 2024
Full Time
Applications will only be accepted electronically by Raftelis. Please click here to apply. Please review our City Clerk brochure to learn more about this exceptional opportunity. The City of Loveland, Colorado - a vibrant community surrounded by natural beauty - is seeking a City Clerk to join the City’s Executive Leadership Team. The City seeks a seasoned professional who will exemplify Loveland’s values of accountability, integrity, transparency, and honoring the public trust, collaboration, and innovation. In line with the City of Loveland’s mission of achieving their vision through innovation, dedication, and excellent service delivery, the City Clerk will provide leadership to the City Clerk’s Office. Primary duties include being the Clerk of the City Council for public meetings, issuing licenses, maintaining custody of all public records (including the Municipal Code), and administering public elections. The City Clerk also provides support to the City Council and oversees the recruitment and training of the City’s Boards and Commissions. There is a high degree of accountability to citizens, City Council, and the staff of the City. Collaboration with Larimer County and State of Colorado officials is also necessary to excel in this role. The City Clerk serves as an active member of the Executive Leadership Team, including strategizing long-term goals and policies for the organization. The City Clerk reports directly to the City Manager. Direct reports include two Assistant Clerks and one Deputy Clerk. The Organization The City of Loveland operates under the Council-Manager form of government, with a City Manager overseeing all personnel and the day-to-day operations of the City. The City Council is a nine-member policy-making board that serves as the City’s legislative body, with eight members of Council elected by Wards serving four-year terms. The Council is led by the Mayor, who is elected by the community at large to serve two-year terms. Loveland is a full-service city, providing its residents with Parks and Recreation, Cemetery, Police, Fire through Loveland Fire Authority, Library, Planning, Code Enforcement, Permitting, Power (electric), Municipal Fiber, Water, Wastewater, Economic Development, Finance, Human Resources, Information Technology, Municipal Court, and Cultural Services. The Northern Colorado Regional Airport is located in Loveland along Interstate 25 and is publicly owned and operated through a partnership between the City of Loveland and the City of Fort Collins. The City has a General Fund Budget of $123.6 Million and 904 FTEs. The City Clerk’s Office The mission of the City Clerk Department is to serve the Mayor and City Council, City Manager, administrative departments, and the public in a courteous, timely, and efficient manner while remaining neutral and impartial. The Department works to improve the administration of the affairs of the City Clerk’s Office consistent with applicable laws and through sound management practices to provide easier access to local government and fulfill our responsibility to the residents of Loveland. The City Clerk’s Office maintains the City of Loveland’s official records. The Clerk’s Office is responsible for a number of functions including: City Council meetings and agendas Municipal elections in collaboration with Larimer County and the State of Colorado Liquor Licensing, in connection with the State of Colorado Pawn Broker, Tree Trimmer, Games of Skill, and Mobile Vendor Licenses City of Loveland Municipal Code Colorado Open Records Act (CORA) requests Coordination with Board/Commission Liaisons along with the City Manager on the operation of 25+ Boards and Commissions City document management, record retrieval, and retention compliance The City Clerk’s Office has a General Fund Budget of $912,623 and five FTEs. The positions include the City Clerk, Deputy City Clerk, three Assistant City Clerks and one temporary administrative position. Experience and Education Minimum requirements include three years of experience as a City Clerk or an Assistant/Deputy City Clerk, two years of supervisory/management experience, and municipal government experience. Must possess Certified Municipal Clerk designation or obtain it within six months of hire date. Preferred qualifications include a public administration background, extensive elections experience, and an understanding of municipal budgets. In addition, demonstrated experience working with public records, licensing, automated agenda and public meeting management, and boards and commissions is also preferred. The Ideal Candidate The ideal candidate is an experienced City Clerk with a passion for public service. The next City Clerk has exemplary communication skills and fosters a commitment to service excellence. As a skilled local government practitioner, this person will be an effective listener and communicator, at ease speaking with varied audiences, building consensus, and achieving strategic objectives. As a leader, they will have unquestionable integrity and demonstrate the highest standards of professional conduct and character. This person demonstrates fairness, consistency, and good humor and handles difficult situations with poise. The ideal candidate will be technologically savvy and able to bring new solutions into the organization to increase efficiency. The individual should enjoy working in a complex organization and being a problem-solving member of the Executive Leadership Team. The ideal candidate will be a strong leader who can balance conflicting interests and priorities. They can be responsive to elected officials yet also be decisive and provide clear professional recommendations. The successful candidate will be collaborative and enjoy mentoring staff members and supporting their continued professional development. This person will be approachable, trustworthy, caring, and personally invested in the community. The Community As the heart of northern Colorado, located just over 30 miles from Rocky Mountain National Park, Loveland is an ideal community for anyone to call home. The education and income levels in Loveland are above national averages, with over 35% of residents reporting bachelor’s degrees or higher. The community has received many awards and recognition for its quality of life. Northern Colorado is equal to Denver in its net migration of millennials and boomers to the area. The community is located approximately 60 minutes north of downtown Denver on the I-25 Corridor and 25 minutes south of Fort Collins, two of Colorado’s largest cities. Nicknamed “The Sweetheart City,” Loveland is world-famous for its Valentine Remailing Program. On Valentine’s Day, for the past 73 years, the Loveland Chamber of Commerce and local Post Office have teamed together to re-mail thousands of Valentines from across the globe, each adorned with a unique stamp and poem designed by local artists. Since the 1970s, Loveland has been a mecca for artists. Loveland’s affection for art is evident everywhere. With one percent of its revenue devoted to art throughout the community, you will find sculptures, galleries, and public art. John Villani’s fourth edition of “The 100 Best Art Towns in America” even ranked Loveland in the number two spot. With more than 200 sculptures, three annual art shows, two of North America’s largest foundries, and two sculpture parks, it is easy to understand why Loveland is a destination arts community. Loveland is quickly growing into one of the major retail and financial centers of northern Colorado. Attractions within the community include a retail lifestyle center with more than 70 specialty shops and restaurants, the Budweiser Events Center, and other nearby retail and hotel complexes. Historic downtown Loveland also has an eclectic selection of boutiques, shops, and galleries and can boast about its newest $80 Million development called the Foundry, which added a hotel, first-run boutique movie theatre, and housing. Loveland offers a variety of indoor and outdoor activities enjoyable in every season. In Loveland, parks and recreation facilities include dozens of sports fields, an outdoor swimming pool, 27 playgrounds, 35 parks, and more than 5,000 acres of open space and natural areas. Additionally, the community enjoys award-winning golf courses, numerous hiking and biking trails, and twelve different lakes, rivers, and outdoor swimming areas. With an average of 300 days of sunshine annually and low humidity, Loveland experiences pleasant weather year-round. Something is always happening in the community, from concerts, art and sculpture shows, theater productions, and professional hockey games to community celebrations. Loveland is served by the Thompson School District, a leader in Colorado for K-12 education. There are many higher education institutions near Loveland, including the University of Colorado Boulder, the University of Northern Colorado in Greeley, Colorado State University in Fort Collins, and several community colleges. Loveland was the first Hewlett Packard location outside of California and continues to provide a nice balance of high tech and manufacturing firms. The innovation factor is high, with patents ranking annually in the top 50 cities in the U.S. Quick Facts Population: 82,460 (2023) Median Household Income: $73,907 (2022) Median Home Value: $524,800 (2023) Median Age: 39 years All demographic information was sourced from the City’s Annual Data and Projections Report . Compensation The full salary range for the position is $108,350 - $157,109, and the expected hiring range is $108,350 - $132,700, determined by qualifications, with an excellent benefits package including an employee wellness center. Residency is not required. How to Apply Applications will be accepted electronically by Raftelis. Applicants complete a brief online form and are prompted to provide a cover letter and resume. The position will be open until filled, with a first review of applications beginning September 9, 2024. Questions Please direct questions to Catherine Tuck Parrish at ctuckparrish@raftelis.com and Alexa Worrell at aworrell@raftelis.com . DOWNLOAD RECRUITMENT BROCHURE Posted: Monday, July 29, 2024 Job # 96