City of Kennewick, WA
Kennewick, WA, United States
Description CORE VALUE STATEMENT The City of Kennewick will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee. We value integrity, inclusiveness, stewardship and communication. We are accountable to our community for innovative and collaborative efforts that anticipate needs, leverage resources and deliver solutions. SAFETY STATEMENT We expect our employees to ensure compliance with all applicable safety practices and policies, including those established by OSHA/DOSH regulations and by the City’s Accident Prevention Plan. This includes but is not limited to actively identifying and correcting potential hazards that may affect employee and public safety, including those identified by co-workers. Leading by example to promote a positive culture of workplace safety through everyday action; emphasizing safe completion of work throughout all aspects of developing and carrying out work plans. CLASSIFICATION SUMMARY The Administrative Assistant serves as the primary point of contact for the company contracted to conduct ambulance billing, and serves in a support role for the Emergency Medical Services and Training Divisions. Under the supervision of the Administrative Assistant, this role performs all of the general clerical duties required to support ambulance billing. Additionally, completes a number of different projects and tasks in support of the Emergency Medical and Training Divisions. Examples of Work Performed (Illustrative Only) ESSENTIAL DUTIES The following list reflects the essential job duties and responsibilities of this classification, but is not considered all-inclusive. The incumbent will be expected to perform other related duties as assigned. Work in direct coordination with the contracted ambulance billing company to complete the following tasks: Review and send completed tickets and accompanying documentation to the billing company after quality assurance has been completed Review the Batch Report to ensure the tickets sent match the number of tickets received by the billing company Assist with gathering information to complete the missing information received in the Insufficient Documentation List Assist with directing quality of patient care concerns to the Fire Department Deputy Chief of Operations. Assist the position assigned to process public record requests related to the Fire Department by obtaining the requested information and redacting protected information Provide support to the Training and Emergency Medical Services Divisions by completing the following tasks: Complete records management data entry Assist with preparing quarterly reports Assist with tracking emergency medical and fire qualifications Assist with record requests related to emergency medical incidentsPerforms other related duties as assigned Employment Standards MINIMUM QUALIFICATIONS This position requires an associate’s degree and two years of general office-clerical experience, customer service experience involving extensive contact with the public, or any combination of relevant education and experience sufficient to demonstrate the knowledge, skills and abilities to perform the duties listed above. Must pass a criminal background investigation. Must maintain a level of mental and physical fitness required to perform the essential functions of this classification. Must have a valid driver’s license Must maintain regular attendance and punctuality. Must demonstrate proficiency with the technology required for the position. Supplemental Requirements REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES The Administrative Assistant must demonstrate the following skills and abilities: Ability to collaborate and work effectively with the contracted ambulance billing company Ability to complete work with a high attention to quality and detail Ability to work with and protect confidential information Ability to foster a collaborative environment with department personnel, City of Kennewick staff, customers, and the contracted ambulance billing company Ability to meet deadlines and complete work with minimal oversight Ability to communicate effectively, both orally and in writing Demonstrated ability to use technology required for the position KEY RELATIONSHIPS As with all members of the department, the Administrative Assistant must conduct themselves in professional, kind, caring, and compassionate manner. The Administrative Assistant must work well with the internal and external customers, the company contracted to complete ambulance billing, and all City of Kennewick staff. PHYSICAL DEMANDS The Administrative Assistant work activity requires moderate strength endurance and aerobic capacity. The nature of this position requires an ability to work sitting in a chair for long periods, and requires periodic lifting of boxes of files. Physical demands include but are not limited to: Regular sitting, standing, walking, and fine manipulation skills Manual dexterity and visual acuity to operate a variety of mechanical and office equipment Regularly talk, hear/listen and see/observe Must occasionally be able to lift 1- to 25 pounds WORKING CONDITIONS The initial work schedule for this classification will be full-time, Monday through Friday from 8:00am to 5:00pm, for the first six months. After six months of employment, a request for an alternate work schedule may be made. While the position will typically be limited to 40 hours per week, overtime may be occasionally required. The work typically takes place in an office environment or classroom setting. Although a regular workspace is assigned, the nature of the work may require driving between various work locations. This classification is non-exempt under the FLSA. The benefits listed below are those currently enjoyed by full-time City of Kennewick Non-Contract employees. It is important to remember that over the course of time these benefits may change - they are not permanent. Benefits may change through City Council or administrative action or changes mandated by state and federal law. Paid Holidays 12 per year (9 scheduled; 3 “floating”) New Year's Day, Martin Luther King Jr. Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the day after Thanksgiving, Christmas Day, and three floating holidays selected by the employee. An employee will accrue one of the three floating holidays on each of the following days: February 1, February 12, and August 31. An employee will only accrue a floating holiday on these days if actually employed. Paid Time Off (PTO) The purpose of PTO is to compensate employees for absences due to injury, illness, vacation and personal business. In addition, the program is designed to provide employees with personal flexibility regarding the use of leave hours. PTO hours accrue based upon the actual number of regular hours worked. Accrual per Month: 0-5yrs 6-9yrs 10-14yrs 15-19yrs 20-24yrs 25-29yrs 30+yrs 12 hours 15 hours 17 hours 19 hours 21 hours 23 hours 25 hours Retirement Plan All City employees are members of the Public Employees Retirement System (PERS). The City and the employee both contribute toward the plan. PERS provides regular retirement and disability retirement benefits. City employees also participate in the Social Security Program. Rates effective as of 09/01/2023. ( www.drs.wa.gov ) PERS Employee Contribution Rate Employer Contribution Rate Plan II 6.36% 9.11% Plan III Employee Choice (see booklet) 9.11% Deferred Comp The City contributes an equivalent of 5% of your regular monthly salary to Mission Square Retirement (previously ICMA) deferred compensation program. No employee match required, but employees may contribute towards plan if desired. ( www.icmarc.org ) Medical, Dental& Vision Insurance The City currently pays the entire dental and vision insurance premiums for the employee and dependents.Employee current premium share is $190.00 per month for medical insurance to cover themselves and dependents. Life Insurance 1.5 x annual salary (not to exceed $250K) provided by the City of Kennewick. Employee may purchase Voluntary Term Life Insurance for employee, spouse and/or dependents through New York Life (previously Cigna). Long Term Disability The City pays the entire long-term disability premium for employees through New York Life (previously Cigna). Wellness Program The Wellness Program has been established to encourage employee health and fitness, both at work and at home. A City Wellness Committee promotes and provides opportunities for healthy lifestyles. Employee fitness center is open to all employees and their spouses. Employee Assistance An Employee Assistance Plan (EAP) is provided by the City to assist you and family members, providing counseling and treatment in such areas as stress, drug and alcohol abuse and family counseling. Other Benefits Offered Flexible Spending Plan (Pre-Tax Deduction for Medical/Dental and Day Care) Aflac Supplemental Insurance Tuition Assistance Bereavement Leave Overtime Direct Deposit (paydays are 5th and 20th of the month) Closing Date/Time: 9/15/2024 11:59 PM Pacific
Aug 30, 2024
Full Time
Description CORE VALUE STATEMENT The City of Kennewick will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee. We value integrity, inclusiveness, stewardship and communication. We are accountable to our community for innovative and collaborative efforts that anticipate needs, leverage resources and deliver solutions. SAFETY STATEMENT We expect our employees to ensure compliance with all applicable safety practices and policies, including those established by OSHA/DOSH regulations and by the City’s Accident Prevention Plan. This includes but is not limited to actively identifying and correcting potential hazards that may affect employee and public safety, including those identified by co-workers. Leading by example to promote a positive culture of workplace safety through everyday action; emphasizing safe completion of work throughout all aspects of developing and carrying out work plans. CLASSIFICATION SUMMARY The Administrative Assistant serves as the primary point of contact for the company contracted to conduct ambulance billing, and serves in a support role for the Emergency Medical Services and Training Divisions. Under the supervision of the Administrative Assistant, this role performs all of the general clerical duties required to support ambulance billing. Additionally, completes a number of different projects and tasks in support of the Emergency Medical and Training Divisions. Examples of Work Performed (Illustrative Only) ESSENTIAL DUTIES The following list reflects the essential job duties and responsibilities of this classification, but is not considered all-inclusive. The incumbent will be expected to perform other related duties as assigned. Work in direct coordination with the contracted ambulance billing company to complete the following tasks: Review and send completed tickets and accompanying documentation to the billing company after quality assurance has been completed Review the Batch Report to ensure the tickets sent match the number of tickets received by the billing company Assist with gathering information to complete the missing information received in the Insufficient Documentation List Assist with directing quality of patient care concerns to the Fire Department Deputy Chief of Operations. Assist the position assigned to process public record requests related to the Fire Department by obtaining the requested information and redacting protected information Provide support to the Training and Emergency Medical Services Divisions by completing the following tasks: Complete records management data entry Assist with preparing quarterly reports Assist with tracking emergency medical and fire qualifications Assist with record requests related to emergency medical incidentsPerforms other related duties as assigned Employment Standards MINIMUM QUALIFICATIONS This position requires an associate’s degree and two years of general office-clerical experience, customer service experience involving extensive contact with the public, or any combination of relevant education and experience sufficient to demonstrate the knowledge, skills and abilities to perform the duties listed above. Must pass a criminal background investigation. Must maintain a level of mental and physical fitness required to perform the essential functions of this classification. Must have a valid driver’s license Must maintain regular attendance and punctuality. Must demonstrate proficiency with the technology required for the position. Supplemental Requirements REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES The Administrative Assistant must demonstrate the following skills and abilities: Ability to collaborate and work effectively with the contracted ambulance billing company Ability to complete work with a high attention to quality and detail Ability to work with and protect confidential information Ability to foster a collaborative environment with department personnel, City of Kennewick staff, customers, and the contracted ambulance billing company Ability to meet deadlines and complete work with minimal oversight Ability to communicate effectively, both orally and in writing Demonstrated ability to use technology required for the position KEY RELATIONSHIPS As with all members of the department, the Administrative Assistant must conduct themselves in professional, kind, caring, and compassionate manner. The Administrative Assistant must work well with the internal and external customers, the company contracted to complete ambulance billing, and all City of Kennewick staff. PHYSICAL DEMANDS The Administrative Assistant work activity requires moderate strength endurance and aerobic capacity. The nature of this position requires an ability to work sitting in a chair for long periods, and requires periodic lifting of boxes of files. Physical demands include but are not limited to: Regular sitting, standing, walking, and fine manipulation skills Manual dexterity and visual acuity to operate a variety of mechanical and office equipment Regularly talk, hear/listen and see/observe Must occasionally be able to lift 1- to 25 pounds WORKING CONDITIONS The initial work schedule for this classification will be full-time, Monday through Friday from 8:00am to 5:00pm, for the first six months. After six months of employment, a request for an alternate work schedule may be made. While the position will typically be limited to 40 hours per week, overtime may be occasionally required. The work typically takes place in an office environment or classroom setting. Although a regular workspace is assigned, the nature of the work may require driving between various work locations. This classification is non-exempt under the FLSA. The benefits listed below are those currently enjoyed by full-time City of Kennewick Non-Contract employees. It is important to remember that over the course of time these benefits may change - they are not permanent. Benefits may change through City Council or administrative action or changes mandated by state and federal law. Paid Holidays 12 per year (9 scheduled; 3 “floating”) New Year's Day, Martin Luther King Jr. Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the day after Thanksgiving, Christmas Day, and three floating holidays selected by the employee. An employee will accrue one of the three floating holidays on each of the following days: February 1, February 12, and August 31. An employee will only accrue a floating holiday on these days if actually employed. Paid Time Off (PTO) The purpose of PTO is to compensate employees for absences due to injury, illness, vacation and personal business. In addition, the program is designed to provide employees with personal flexibility regarding the use of leave hours. PTO hours accrue based upon the actual number of regular hours worked. Accrual per Month: 0-5yrs 6-9yrs 10-14yrs 15-19yrs 20-24yrs 25-29yrs 30+yrs 12 hours 15 hours 17 hours 19 hours 21 hours 23 hours 25 hours Retirement Plan All City employees are members of the Public Employees Retirement System (PERS). The City and the employee both contribute toward the plan. PERS provides regular retirement and disability retirement benefits. City employees also participate in the Social Security Program. Rates effective as of 09/01/2023. ( www.drs.wa.gov ) PERS Employee Contribution Rate Employer Contribution Rate Plan II 6.36% 9.11% Plan III Employee Choice (see booklet) 9.11% Deferred Comp The City contributes an equivalent of 5% of your regular monthly salary to Mission Square Retirement (previously ICMA) deferred compensation program. No employee match required, but employees may contribute towards plan if desired. ( www.icmarc.org ) Medical, Dental& Vision Insurance The City currently pays the entire dental and vision insurance premiums for the employee and dependents.Employee current premium share is $190.00 per month for medical insurance to cover themselves and dependents. Life Insurance 1.5 x annual salary (not to exceed $250K) provided by the City of Kennewick. Employee may purchase Voluntary Term Life Insurance for employee, spouse and/or dependents through New York Life (previously Cigna). Long Term Disability The City pays the entire long-term disability premium for employees through New York Life (previously Cigna). Wellness Program The Wellness Program has been established to encourage employee health and fitness, both at work and at home. A City Wellness Committee promotes and provides opportunities for healthy lifestyles. Employee fitness center is open to all employees and their spouses. Employee Assistance An Employee Assistance Plan (EAP) is provided by the City to assist you and family members, providing counseling and treatment in such areas as stress, drug and alcohol abuse and family counseling. Other Benefits Offered Flexible Spending Plan (Pre-Tax Deduction for Medical/Dental and Day Care) Aflac Supplemental Insurance Tuition Assistance Bereavement Leave Overtime Direct Deposit (paydays are 5th and 20th of the month) Closing Date/Time: 9/15/2024 11:59 PM Pacific
State of Nevada
Carson City, Nevada, United States
Announcement Number: 928254212 NEVADA LEGISLATIVE COUNSEL BUREAU STATE PRINTING OFFICE ADMINISTRATIVE ASSISTANT III Carson City, Nevada Salary up to $67,296 (employee/employer paid retirement plan) The State Printing Office of the Legislative Counsel Bureau (LCB) is seeking a diverse pool of qualified applicants for the position of Administrative Assistant III. The LCB is a nonpartisan, legislative service agency that provides professional, technical and administrative support to the Nevada Legislature, which convenes biennially in odd-numbered years for 120-day sessions and for rare special sessions during the interim periods. The Nevada State Printing Office provides printing services for the Nevada Legislature, LCB and agencies of the Executive Branch, Judicial Branch and other governmental entities. This is an unclassified full-time position located in Carson City, Nevada. Position Description: Under the general supervision of the State Printing Office Administrator, the Administrative Assistant III will handle a broad range of responsibilities including clerical, secretarial, and administrative support duties such as managing communications, organizing files, maintaining records, handling budgets, ordering supplies and operating office equipment. Responsibilities of the Administrative Assistant III may include, without limitation: • Answering phones and handling inquiries professionally; • Filing documents, maintaining organized filing systems and performing data entry into relevant databases or systems; • Maintaining accurate records and files; • Estimating and monitoring budgets and accounts as directed; • Ordering and stocking supplies and equipment as needed; • Receiving, sorting and delivering incoming mail and packages; • Operating office equipment including copy machines, computers, calculators, facsimile machines, printers and other necessary equipment; and • Performing other duties as assigned. Minimum Qualifications: The Administrative Assistant III will be selected with special preference given to the candidate's training, experience and aptitude in the field of office administration. A qualified candidate must have: (1) A high school diploma/GED; and (2) at least 2 years of relevant work experience, which may include experience as a secretary or administrative assistant; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience. The ideal candidate will demonstrate: • Strong organizational skills, attention to detail and the ability to effectively multitask; • Superior attention to detail with strong mathematical, grammar and spelling skills; • Knowledge and understanding of printing processes; • Estimating experience; • The ability to work independently with little or no additional training; • Reliability, self-motivation, organization, flexibility and adaptability; • Proficiency in word processing, spreadsheet and database applications; • The ability to operate typical office equipment such as phone systems, copy machines and computers; • The capability to prioritize tasks, meet deadlines and work efficiently under stressful conditions; and • Commitment to maintaining confidentiality of documents and communications. Salary: The annual salary for this position is based upon a Grade 27, which has a salary range of $46,207 to $67,296 under the employee/employer-paid retirement option. An employer-paid contribution plan is also available with a reduced salary in lieu of an employee contribution. Actual starting salary will be based on experience. Benefits: The benefits include the accrual of paid annual leave and sick leave, health insurance and membership in the state's retirement plan. For additional information on the retirement options and benefits, please visit the Public Employees' Retirement System of Nevada. For a description of the current health, dental and vision benefits, please visit the Nevada Public Employees' Benefits Program. Other optional benefits are also available, including a deferred compensation program. WORKING CONDITIONS: The work is performed in a typical office environment within a shared office space. Overtime may be required during legislative sessions and certain other periods as necessary to meet the demands of the Legislature and all agencies served, which may include on- call, after-hours, weekend and holiday work. APPLICATION PROCESS: All applicants who meet the minimum qualifications may apply by submitting a LCB Employment Application, cover letter and current resume via email to printing@lcb.state.nv.us or by mail to: Legislative Counsel Bureau State Printing Office Attn: Kristi Wood, Administrator 301 S. Stewart Street Carson City, Nevada 89701-4747 Applications will be accepted on a rolling basis and the application period will remain open until the position is filled. Applicants are therefore strongly encouraged to submit their applications as soon as possible. Hiring may occur at any time during the recruitment process. The successful candidate must undergo a background check. The Legislative Counsel Bureau is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion or belief, national origin or ancestry, age, sex, sexual orientation, gender identity or expression, disability, pregnancy, domestic partnership, political affiliation, genetic information, or compensation history, or any other characteristic protected by applicable law. The Legislative Counsel Bureau will not tolerate discrimination or harassment based on any of these characteristics, nor will it tolerate unlawful retaliation. Applicants may contact LCBHR@lcb.state.nv.us to request reasonable accommodations to participate in the hiring process and will not be disqualified from consideration based upon such requests. (Revised 07/02/2024) Closing Date/Time: Until recruitment needs are satisfied
Jul 04, 2024
Full Time
Announcement Number: 928254212 NEVADA LEGISLATIVE COUNSEL BUREAU STATE PRINTING OFFICE ADMINISTRATIVE ASSISTANT III Carson City, Nevada Salary up to $67,296 (employee/employer paid retirement plan) The State Printing Office of the Legislative Counsel Bureau (LCB) is seeking a diverse pool of qualified applicants for the position of Administrative Assistant III. The LCB is a nonpartisan, legislative service agency that provides professional, technical and administrative support to the Nevada Legislature, which convenes biennially in odd-numbered years for 120-day sessions and for rare special sessions during the interim periods. The Nevada State Printing Office provides printing services for the Nevada Legislature, LCB and agencies of the Executive Branch, Judicial Branch and other governmental entities. This is an unclassified full-time position located in Carson City, Nevada. Position Description: Under the general supervision of the State Printing Office Administrator, the Administrative Assistant III will handle a broad range of responsibilities including clerical, secretarial, and administrative support duties such as managing communications, organizing files, maintaining records, handling budgets, ordering supplies and operating office equipment. Responsibilities of the Administrative Assistant III may include, without limitation: • Answering phones and handling inquiries professionally; • Filing documents, maintaining organized filing systems and performing data entry into relevant databases or systems; • Maintaining accurate records and files; • Estimating and monitoring budgets and accounts as directed; • Ordering and stocking supplies and equipment as needed; • Receiving, sorting and delivering incoming mail and packages; • Operating office equipment including copy machines, computers, calculators, facsimile machines, printers and other necessary equipment; and • Performing other duties as assigned. Minimum Qualifications: The Administrative Assistant III will be selected with special preference given to the candidate's training, experience and aptitude in the field of office administration. A qualified candidate must have: (1) A high school diploma/GED; and (2) at least 2 years of relevant work experience, which may include experience as a secretary or administrative assistant; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience. The ideal candidate will demonstrate: • Strong organizational skills, attention to detail and the ability to effectively multitask; • Superior attention to detail with strong mathematical, grammar and spelling skills; • Knowledge and understanding of printing processes; • Estimating experience; • The ability to work independently with little or no additional training; • Reliability, self-motivation, organization, flexibility and adaptability; • Proficiency in word processing, spreadsheet and database applications; • The ability to operate typical office equipment such as phone systems, copy machines and computers; • The capability to prioritize tasks, meet deadlines and work efficiently under stressful conditions; and • Commitment to maintaining confidentiality of documents and communications. Salary: The annual salary for this position is based upon a Grade 27, which has a salary range of $46,207 to $67,296 under the employee/employer-paid retirement option. An employer-paid contribution plan is also available with a reduced salary in lieu of an employee contribution. Actual starting salary will be based on experience. Benefits: The benefits include the accrual of paid annual leave and sick leave, health insurance and membership in the state's retirement plan. For additional information on the retirement options and benefits, please visit the Public Employees' Retirement System of Nevada. For a description of the current health, dental and vision benefits, please visit the Nevada Public Employees' Benefits Program. Other optional benefits are also available, including a deferred compensation program. WORKING CONDITIONS: The work is performed in a typical office environment within a shared office space. Overtime may be required during legislative sessions and certain other periods as necessary to meet the demands of the Legislature and all agencies served, which may include on- call, after-hours, weekend and holiday work. APPLICATION PROCESS: All applicants who meet the minimum qualifications may apply by submitting a LCB Employment Application, cover letter and current resume via email to printing@lcb.state.nv.us or by mail to: Legislative Counsel Bureau State Printing Office Attn: Kristi Wood, Administrator 301 S. Stewart Street Carson City, Nevada 89701-4747 Applications will be accepted on a rolling basis and the application period will remain open until the position is filled. Applicants are therefore strongly encouraged to submit their applications as soon as possible. Hiring may occur at any time during the recruitment process. The successful candidate must undergo a background check. The Legislative Counsel Bureau is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion or belief, national origin or ancestry, age, sex, sexual orientation, gender identity or expression, disability, pregnancy, domestic partnership, political affiliation, genetic information, or compensation history, or any other characteristic protected by applicable law. The Legislative Counsel Bureau will not tolerate discrimination or harassment based on any of these characteristics, nor will it tolerate unlawful retaliation. Applicants may contact LCBHR@lcb.state.nv.us to request reasonable accommodations to participate in the hiring process and will not be disqualified from consideration based upon such requests. (Revised 07/02/2024) Closing Date/Time: Until recruitment needs are satisfied
TEXAS PARKS AND WILDLIFE
Galveston, Texas, United States
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Administrative Assistant I-VI Army 15P, 42A, 56M, 68G, 420A Administrative Assistant I-VI Navy AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X Administrative Assistant I-VI Coast Guard YN, PERS Administrative Assistant I-VI Marine Corps 0100, 0111, 3372, 3381, 6046, 0170, 4430 Administrative Assistant I-VI Air Force 3F5X1, 8A200 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ . Required forms that will need to be attached with application for Military Employment Preference: Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation). Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Brett Delk, (409) 737-1222, ext. 9 PHYSICAL WORK ADDRESS: Galveston Island State Park, 14901 FM 3005, Galveston, Texas 77554 GENERAL DESCRIPTION : Under the direction of the Office Manager, this position performs routine (journey-level) administrative support work. Responsible for assisting with the daily office operations in the park headquarters of Galveston Island State Park. Performs administrative and clerical tasks, processes incoming and outgoing mail, data entry of reports, correspondence and filing, and answers telephones. Provides customer service, handles complaints and emergencies, collects park fees and interprets policies to park visitors and general public. Assists the office manager with maintaining adequate supply of office supplies, brochures and visitor information packets. Duties include utilizing an automated system for issuing permits and licenses, camper registration and revenue collection and accounting. Under the direction of the park manager, helps manage the park store to include the purchase of resale items, keeping the store stocked, and performs monthly inventory. Performs light housekeeping duties. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS : Education : Graduation from High School or GED. Experience : Two years of experience performing administrative support duties. Licensure : Must possess or be able to obtain, within 30 days of employment, a valid State driver's license. PREFERRED QUALIFICATIONS : Education : Graduation from an accredited college or university with a Bachelor's degree. Experience : Three years of experience in customer service; Three years of experience in clerical duties such as accounting, typing, filing, record keeping and data entry; One year experience operating a reservation system; One year experience in retail management and merchandising. KNOWLEDGE, SKILLS AND ABILITIES : Knowledge of administrative and clerical procedures; Knowledge of retail business and store operations; Knowledge of basic mathematics; Knowledge of accounting/accountability of revenue collection; Knowledge of fiscal control procedures; Knowledge of housekeeping practices; Skill in using MS Word, Excel and Outlook; Skill in effective verbal and written communication; Skill in providing quality customer service in a courteous and professional manner; Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts; Skill in managing several projects simultaneously; Skill in and making independent, sound and timely decisions; Ability to accurately handle cash and account for revenue collected; Ability to work independently with little or no supervision; Ability to work as a member of a team and promote a harmonious team environment; Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities; Ability to perform manual labor including, lifting supplies and materials up to 20 lbs.; Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS : Required to work in a public park with overnight camping and day use; Required to work hours other than 8:00 a.m. to 5:00 p.m., with days off other than Saturdays, Sundays holidays; Required to perform manual labor including, lifting supplies and materials up to 20 lbs.; May be required to operate a State vehicle; Required to travel 5% with possible overnight stays; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Non-smoking environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS Closing Date: Sep 17, 2024, 11:59:00 PM
Sep 04, 2024
Full Time
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Administrative Assistant I-VI Army 15P, 42A, 56M, 68G, 420A Administrative Assistant I-VI Navy AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X Administrative Assistant I-VI Coast Guard YN, PERS Administrative Assistant I-VI Marine Corps 0100, 0111, 3372, 3381, 6046, 0170, 4430 Administrative Assistant I-VI Air Force 3F5X1, 8A200 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ . Required forms that will need to be attached with application for Military Employment Preference: Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation). Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Brett Delk, (409) 737-1222, ext. 9 PHYSICAL WORK ADDRESS: Galveston Island State Park, 14901 FM 3005, Galveston, Texas 77554 GENERAL DESCRIPTION : Under the direction of the Office Manager, this position performs routine (journey-level) administrative support work. Responsible for assisting with the daily office operations in the park headquarters of Galveston Island State Park. Performs administrative and clerical tasks, processes incoming and outgoing mail, data entry of reports, correspondence and filing, and answers telephones. Provides customer service, handles complaints and emergencies, collects park fees and interprets policies to park visitors and general public. Assists the office manager with maintaining adequate supply of office supplies, brochures and visitor information packets. Duties include utilizing an automated system for issuing permits and licenses, camper registration and revenue collection and accounting. Under the direction of the park manager, helps manage the park store to include the purchase of resale items, keeping the store stocked, and performs monthly inventory. Performs light housekeeping duties. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS : Education : Graduation from High School or GED. Experience : Two years of experience performing administrative support duties. Licensure : Must possess or be able to obtain, within 30 days of employment, a valid State driver's license. PREFERRED QUALIFICATIONS : Education : Graduation from an accredited college or university with a Bachelor's degree. Experience : Three years of experience in customer service; Three years of experience in clerical duties such as accounting, typing, filing, record keeping and data entry; One year experience operating a reservation system; One year experience in retail management and merchandising. KNOWLEDGE, SKILLS AND ABILITIES : Knowledge of administrative and clerical procedures; Knowledge of retail business and store operations; Knowledge of basic mathematics; Knowledge of accounting/accountability of revenue collection; Knowledge of fiscal control procedures; Knowledge of housekeeping practices; Skill in using MS Word, Excel and Outlook; Skill in effective verbal and written communication; Skill in providing quality customer service in a courteous and professional manner; Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts; Skill in managing several projects simultaneously; Skill in and making independent, sound and timely decisions; Ability to accurately handle cash and account for revenue collected; Ability to work independently with little or no supervision; Ability to work as a member of a team and promote a harmonious team environment; Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities; Ability to perform manual labor including, lifting supplies and materials up to 20 lbs.; Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS : Required to work in a public park with overnight camping and day use; Required to work hours other than 8:00 a.m. to 5:00 p.m., with days off other than Saturdays, Sundays holidays; Required to perform manual labor including, lifting supplies and materials up to 20 lbs.; May be required to operate a State vehicle; Required to travel 5% with possible overnight stays; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Non-smoking environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS Closing Date: Sep 17, 2024, 11:59:00 PM
NEW YORK DIVISION OF THE BUDGET
Albany, New York, United States
Administrative Assistant Advance your career in government finance, management, and public policy at the New York State Division of the Budget (DOB)! DOB develops, negotiates, and implements one of the largest government budgets in the country, which provides the fiscal roadmap for State programs, policies, and services. We are seeking motivated individuals to join our team. The successful candidate will provide overall office management and administrative activities. The successful candidate will serve as the Office Manager for the Education and Arts Unit (EDU) consisting of 27 professional staff responsible for overseeing the budget development and operational processes for the Higher Education and PK-12 Education. In that capacity, the successful candidate will provide overall office management and administrative activities. Responsibilities • Schedule/plan meetings, for the Unit Head, Assistant Unit Head, and others in the unit as necessary, with others in DOB, the Executive Chamber, the Legislature, agencies, advocacy organizations, and prospective employees, among others. • Field/answer inquires and route calls, emails, and mail for the Unit Head, Assistant Unit Head, and others in the unit as necessary. • Support onboarding/offboarding of unit employees and ensure that all employees, including current unit staff, have appropriate workstations, computers, phones, and other equipment. • Ensure that the unit has adequate office supplies, issues with functionality of printers and other shared technology are addressed, and issues with office space (e.g., windows, heat/AC, lights) are promptly resolved. • Plan and manage the intake, organization, and distribution of documents, such as budget-making materials. • Type and format documents for use by the Unit Head and Assistant Unit Head, and others in the unit as necessary. • Coordinate the routing and completion of assignments for the unit. • Maintain and update electronic files, DOB distribution lists, and provide other necessary administrative duties to manage the unit’s work and processes. • Inventory/track status of unit briefing memos. • Manage unit-wide work schedule and vacation schedule calendars. • Utilize DOB/State applications to validate bill memos, route transactions, financial system journal entries, and agency spending requests in coordination with Unit Head or Assistant Heads approval. Unit: Education and Arts Salary: $51,920 - $65,219 Reference #24-38 Qualifications The successful candidate should have excellent interpersonal and communication skills and must enjoy working in a fast-paced team environment that is focused on creating positive results and outcomes. The candidate must be able to work proficiently in the Microsoft Office Suite (e.g., Outlook, Excel, and Word) and learn to use other State financial and personnel management databases and software. Administrative support experience in a similar capacity is strongly desired. Occasionally, overtime may be required on evenings and weekends during times of peak workload. Benefits of Working at DOB Learn about DOB’s benefits: including health and wellness perks; work-life balance programs; and learning and development opportunities at https://www.budget.ny.gov/employment/benefits.html. Experience of Working at DOB Entry level analysts benefit from the knowledge and mentoring of seasoned staff while learning policy development and implementation. For more on what it’s like to work at DOB, check out DOB’s Employment video series. How to Apply To be considered for this or future positions with DOB, please complete the Online Employment Application and select “Administrative Assistant” as the Title Applying For. Applications are held in DOB’s resume database for three months, after which candidates may reapply to be considered for future opportunities. If you require assistance in applying for employment with the DOB, or if you have any questions about working for DOB, please contact personnel@budget.ny.gov. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER The Division of the Budget is proud to be an equal opportunity employer. We celebrate diversity and encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law. We are happy to provide religious accommodations during the hiring process for those in need. If you have a disability or special need that requires a reasonable accommodation, please send a request to personnel@budget.ny.gov. Executive Order 161 Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.
Aug 23, 2024
Administrative Assistant Advance your career in government finance, management, and public policy at the New York State Division of the Budget (DOB)! DOB develops, negotiates, and implements one of the largest government budgets in the country, which provides the fiscal roadmap for State programs, policies, and services. We are seeking motivated individuals to join our team. The successful candidate will provide overall office management and administrative activities. The successful candidate will serve as the Office Manager for the Education and Arts Unit (EDU) consisting of 27 professional staff responsible for overseeing the budget development and operational processes for the Higher Education and PK-12 Education. In that capacity, the successful candidate will provide overall office management and administrative activities. Responsibilities • Schedule/plan meetings, for the Unit Head, Assistant Unit Head, and others in the unit as necessary, with others in DOB, the Executive Chamber, the Legislature, agencies, advocacy organizations, and prospective employees, among others. • Field/answer inquires and route calls, emails, and mail for the Unit Head, Assistant Unit Head, and others in the unit as necessary. • Support onboarding/offboarding of unit employees and ensure that all employees, including current unit staff, have appropriate workstations, computers, phones, and other equipment. • Ensure that the unit has adequate office supplies, issues with functionality of printers and other shared technology are addressed, and issues with office space (e.g., windows, heat/AC, lights) are promptly resolved. • Plan and manage the intake, organization, and distribution of documents, such as budget-making materials. • Type and format documents for use by the Unit Head and Assistant Unit Head, and others in the unit as necessary. • Coordinate the routing and completion of assignments for the unit. • Maintain and update electronic files, DOB distribution lists, and provide other necessary administrative duties to manage the unit’s work and processes. • Inventory/track status of unit briefing memos. • Manage unit-wide work schedule and vacation schedule calendars. • Utilize DOB/State applications to validate bill memos, route transactions, financial system journal entries, and agency spending requests in coordination with Unit Head or Assistant Heads approval. Unit: Education and Arts Salary: $51,920 - $65,219 Reference #24-38 Qualifications The successful candidate should have excellent interpersonal and communication skills and must enjoy working in a fast-paced team environment that is focused on creating positive results and outcomes. The candidate must be able to work proficiently in the Microsoft Office Suite (e.g., Outlook, Excel, and Word) and learn to use other State financial and personnel management databases and software. Administrative support experience in a similar capacity is strongly desired. Occasionally, overtime may be required on evenings and weekends during times of peak workload. Benefits of Working at DOB Learn about DOB’s benefits: including health and wellness perks; work-life balance programs; and learning and development opportunities at https://www.budget.ny.gov/employment/benefits.html. Experience of Working at DOB Entry level analysts benefit from the knowledge and mentoring of seasoned staff while learning policy development and implementation. For more on what it’s like to work at DOB, check out DOB’s Employment video series. How to Apply To be considered for this or future positions with DOB, please complete the Online Employment Application and select “Administrative Assistant” as the Title Applying For. Applications are held in DOB’s resume database for three months, after which candidates may reapply to be considered for future opportunities. If you require assistance in applying for employment with the DOB, or if you have any questions about working for DOB, please contact personnel@budget.ny.gov. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER The Division of the Budget is proud to be an equal opportunity employer. We celebrate diversity and encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law. We are happy to provide religious accommodations during the hiring process for those in need. If you have a disability or special need that requires a reasonable accommodation, please send a request to personnel@budget.ny.gov. Executive Order 161 Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Administrative Assistant, CAPCR Classification Title: ASC l Posting Details Priority Application Deadline: Sunday, September 15th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. FLSA: Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $22.29 per hour, 1000 hours maximum CSU Classification Salary Range : $22.29 per hour - $35.03 per hour Salary Grade/Range : 1 Recruitment Type : Temporary Time Base : Hourly-Intermittent Work Hours : M-F, 10 to 20 hours per week Department Information The mission of the Division of Criminal Justice is to prepare the leaders of tomorrow’s criminal justice community to make positive decisions. Through a multi-disciplinary curriculum and a faculty with diverse expertise, experiences and perspectives, students are exposed to the theories, applications and ethics related to crime and justice. https://www.csus.edu/college/health-human-services/criminal-justice/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications General Knowledge/Skills/Abilities: 1. Thorough knowledge of English grammar, punctuation and spelling. 2. Thorough knowledge of office systems and ability to use a broader range of technology, systems and packages. Must be proficient in MS Office Suite; Outlook, Word, strong skills with Excel and PowerPoint. 3. Ability to independently plan and organize multiple work unit priorities and projects, and take related initiative. 4. Ability to apply independently and follow a wide variety of policies and procedures where specific guidelines may not exist. 5. Working knowledge of budget policies and procedures. 6. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. 7. Ability to draft and compose correspondence and standard reports. 8. Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. 9. Attention to detail and organizational and problem-solving skills. 10. Ability to maintain confidentiality and identify sensitive information. 11. Experience performing clerical and/or administrative support duties in an office environment. 12. At least one year of professional administrative experience. 13. Ability to effectively prioritize and execute multiple, time-sensitive tasks simultaneously. 14. Highly personable demeanor and ability to communicate clearly and effectively with others. 15. Eagerness to work both independently and as part of a small, nimble, diverse team. 16. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: - Ability to pass a background check. Preferred Qualifications 17. Degree, course work in business management, governmental policy, international, Ethnic or Pan/African Studies Preferred. 18. Experience working both independently and as part of a small, nimble, diverse team with international partners and interactions. Documents Needed to Apply Resume and cover letter. Failure to upload these documents to the online application may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu . Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Aug 30 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Aug 31, 2024
Working Title: Administrative Assistant, CAPCR Classification Title: ASC l Posting Details Priority Application Deadline: Sunday, September 15th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. FLSA: Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $22.29 per hour, 1000 hours maximum CSU Classification Salary Range : $22.29 per hour - $35.03 per hour Salary Grade/Range : 1 Recruitment Type : Temporary Time Base : Hourly-Intermittent Work Hours : M-F, 10 to 20 hours per week Department Information The mission of the Division of Criminal Justice is to prepare the leaders of tomorrow’s criminal justice community to make positive decisions. Through a multi-disciplinary curriculum and a faculty with diverse expertise, experiences and perspectives, students are exposed to the theories, applications and ethics related to crime and justice. https://www.csus.edu/college/health-human-services/criminal-justice/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications General Knowledge/Skills/Abilities: 1. Thorough knowledge of English grammar, punctuation and spelling. 2. Thorough knowledge of office systems and ability to use a broader range of technology, systems and packages. Must be proficient in MS Office Suite; Outlook, Word, strong skills with Excel and PowerPoint. 3. Ability to independently plan and organize multiple work unit priorities and projects, and take related initiative. 4. Ability to apply independently and follow a wide variety of policies and procedures where specific guidelines may not exist. 5. Working knowledge of budget policies and procedures. 6. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. 7. Ability to draft and compose correspondence and standard reports. 8. Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. 9. Attention to detail and organizational and problem-solving skills. 10. Ability to maintain confidentiality and identify sensitive information. 11. Experience performing clerical and/or administrative support duties in an office environment. 12. At least one year of professional administrative experience. 13. Ability to effectively prioritize and execute multiple, time-sensitive tasks simultaneously. 14. Highly personable demeanor and ability to communicate clearly and effectively with others. 15. Eagerness to work both independently and as part of a small, nimble, diverse team. 16. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: - Ability to pass a background check. Preferred Qualifications 17. Degree, course work in business management, governmental policy, international, Ethnic or Pan/African Studies Preferred. 18. Experience working both independently and as part of a small, nimble, diverse team with international partners and interactions. Documents Needed to Apply Resume and cover letter. Failure to upload these documents to the online application may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu . Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Aug 30 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Announcement Number: 676355686 Nevada State Contractors Board Investigative Administrative Assistant Reno, Nevada The Nevada State Contractors Board is seeking a qualified candidate for the position of Investigative Administrative Assistant. Under the general supervision of the Investigations Supervisor, the Investigative Administrative Assistant performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. This position prepares investigative files for investigators and prepares, maintains and distributes monthly and quarterly building reports. The Investigative Administrative Assistant prepares and mails opening/closing letters to complainants and contractors and opens and closes workmanship, money owing and industry-regulation complaints. This position requires good organizational and time-management skills. Duties and Responsibilities May Include, But Are Not Limited To: • Composes, types and distributes meeting notes, routine correspondence and reports. • Greets visitors and callers, handles their inquiries, takes messages or transfers calls to the appropriate individuals. • Opens, reads, routes and distributes incoming mail and other material and answers routine letters. • Opens and closes complaints against licensed and unlicensed contractors. • Prepares and mails opening/closing letters to complainants and contractors. • Prepares investigative files for investigators. • Locates and attaches appropriate files to incoming correspondence requiring replies. • Processes fingerprints and maintains supporting records. • Assists with background investigations, complaint review and analysis and prepares spreadsheet analysis on victim complaints, advertising cases and subpoenas. • Prepares reports for submission to the District Attorney and/or the Board. • Compiles, maintains and distributes departmental reports, including complaint aging, investigator reports and the quarterly citation reports. • Assists in preparing disciplinary documents and disciplinary hearing schedules. • Prepares meeting agendas and compiles supporting documentation. • Orders and maintains adequate inventory of office equipment and supplies. • Operates office equipment such as fax machines, copiers and phone systems and uses computers for spreadsheets, word processing, database management and other applications • Manages supervisor's calendar and independently schedules appointments. • Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings and processes travel expense reports. • Processes license verifications and complaint-history requests. • Files and maintains records in accordance with Nevada law and retention requirements. • Performs other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: • Principles and processes for providing customer and personal service, which includes customer-needs assessment, meeting quality standards for services and evaluation of customer satisfaction. • Administrative and clerical procedures and systems such as word processing, managing files and records and other office procedures and terminology. • The structure and content of the English language, including the meaning and spelling of words, rules of composition and grammar. • Business management principles involved in resource allocation and coordination of people and resources. Skill in: • Talking to others to convey information effectively. • Giving full attention to what other people are saying, taking time to understand points being made, asking questions as appropriate and not interrupting at inappropriate times. • Actively looking for ways to help people. • Understanding written sentences and paragraphs in work-related documents. • Communicating effectively in writing as appropriate for he needs of the audience. • Managing one's own time and the time of others. • Monitoring/assessing performance of yourself, other individuals or the organization to make improvements or take corrective action. Ability to: • Communicate information and ideas in speaking so others will understand. • Listen and understand information and ideas presented through spoken words and sentences. • Add, subtract, multiply and divide quickly and correctly. • Speak clearly so others can understand. • Read and understand information and ideas presented in writing. • Concentrate on a task for a period of time without being distracted. • Communicate information and ideas in writing so others will understand. • Tell when something is wrong or is likely to go wrong; it does not necessarily involve solving the problem, but only recognizing there is a problem and responding appropriately. ATTRIBUTES AND COMPETENCIES To perform the job successfully, an individual should demonstrate the following attributes and competencies to perform the essential functions of this POSITION: • Team Work: balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit. • Analytical: collects and researches data; uses intuition and experience to complement data. • Organization Support: follows policies and procedures; completes administrative tasks correctly and on time; supports firm's goals and values. • Customer Service: responds promptly to customer needs; responds to requests for service and assistance. • Dependability: follows instructions; responds to management direction; takes responsibility for own actions; keeps commitments; completes tasks on time and notifies appropriate person with an alternative plan. • Quality: demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; monitors own work to ensure quality. • Professionalism: approaches others in a tactful manner; treats others with respect and consideration regardless of their status or position; follows through on commitments. • Ethics: treats people with respect; keeps commitments; inspires trust of others; works with integrity and ethically; upholds organizational values. • Adaptability: adapts to changes in the work environment; manages competing demands; able to deal with frequent change, delays or unexpected events. • Oral Communication: listens and gets clarification; participates in meetings. • Written Communication: writes clearly and informatively; able to read and interpret written information. • Judgement: exhibits sound and accurate judgement; includes the appropriate people in the decision-making process. • Attendance/Punctuality: is consistently at work on time; ensures work responsibilities are covered when absent. • Planning/Organizing: prioritizes and plans work activities; uses time efficiently. • Interpersonal: maintains confidentiality; remains open to others' ideas and tries new things. • Initiative: seeks increased responsibilities; looks for and takes advantage of opportunities; asks for and offers help, when needed. EDUCATION AND EXPERIENCE • Associate's degree (AA/AS) or equivalent from a two-year college or technical school; or one (1) to tow (2) years of related experience and/or training; or equivalent combination of education, training and experience. CERTIFICATES AND LICENSES • Must possess a valid Nevada Driver's License with insurable driving record. ENVIRONMENTAL/PHYSICAL • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. While performing the essential duties of this job, the employee is occasionally exposed to outside weather conditions. • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The employee may regularly lift and/or move up to ten (10) pounds and occasionally lift or move twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee is regularly required to walk and use hands and fingers to handle or feel. The employee is occasionally required to stand; reach with hands and arms; climb or balance. SALARY AND BENEFITS • Position Salary Range: $38,502 to 60,102 annually. • Benefit package includes Medical, Dental, Vision, 401(a) and 457(b) pension plans. The Board is a quasi-public agency and employees are not participants in the P.E.R.S. retirement program. Send resume to: recruit@nscb.state.nv.us Closing Date/Time: Until recruitment needs are satisfied
Jul 17, 2024
Full Time
Announcement Number: 676355686 Nevada State Contractors Board Investigative Administrative Assistant Reno, Nevada The Nevada State Contractors Board is seeking a qualified candidate for the position of Investigative Administrative Assistant. Under the general supervision of the Investigations Supervisor, the Investigative Administrative Assistant performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. This position prepares investigative files for investigators and prepares, maintains and distributes monthly and quarterly building reports. The Investigative Administrative Assistant prepares and mails opening/closing letters to complainants and contractors and opens and closes workmanship, money owing and industry-regulation complaints. This position requires good organizational and time-management skills. Duties and Responsibilities May Include, But Are Not Limited To: • Composes, types and distributes meeting notes, routine correspondence and reports. • Greets visitors and callers, handles their inquiries, takes messages or transfers calls to the appropriate individuals. • Opens, reads, routes and distributes incoming mail and other material and answers routine letters. • Opens and closes complaints against licensed and unlicensed contractors. • Prepares and mails opening/closing letters to complainants and contractors. • Prepares investigative files for investigators. • Locates and attaches appropriate files to incoming correspondence requiring replies. • Processes fingerprints and maintains supporting records. • Assists with background investigations, complaint review and analysis and prepares spreadsheet analysis on victim complaints, advertising cases and subpoenas. • Prepares reports for submission to the District Attorney and/or the Board. • Compiles, maintains and distributes departmental reports, including complaint aging, investigator reports and the quarterly citation reports. • Assists in preparing disciplinary documents and disciplinary hearing schedules. • Prepares meeting agendas and compiles supporting documentation. • Orders and maintains adequate inventory of office equipment and supplies. • Operates office equipment such as fax machines, copiers and phone systems and uses computers for spreadsheets, word processing, database management and other applications • Manages supervisor's calendar and independently schedules appointments. • Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings and processes travel expense reports. • Processes license verifications and complaint-history requests. • Files and maintains records in accordance with Nevada law and retention requirements. • Performs other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: • Principles and processes for providing customer and personal service, which includes customer-needs assessment, meeting quality standards for services and evaluation of customer satisfaction. • Administrative and clerical procedures and systems such as word processing, managing files and records and other office procedures and terminology. • The structure and content of the English language, including the meaning and spelling of words, rules of composition and grammar. • Business management principles involved in resource allocation and coordination of people and resources. Skill in: • Talking to others to convey information effectively. • Giving full attention to what other people are saying, taking time to understand points being made, asking questions as appropriate and not interrupting at inappropriate times. • Actively looking for ways to help people. • Understanding written sentences and paragraphs in work-related documents. • Communicating effectively in writing as appropriate for he needs of the audience. • Managing one's own time and the time of others. • Monitoring/assessing performance of yourself, other individuals or the organization to make improvements or take corrective action. Ability to: • Communicate information and ideas in speaking so others will understand. • Listen and understand information and ideas presented through spoken words and sentences. • Add, subtract, multiply and divide quickly and correctly. • Speak clearly so others can understand. • Read and understand information and ideas presented in writing. • Concentrate on a task for a period of time without being distracted. • Communicate information and ideas in writing so others will understand. • Tell when something is wrong or is likely to go wrong; it does not necessarily involve solving the problem, but only recognizing there is a problem and responding appropriately. ATTRIBUTES AND COMPETENCIES To perform the job successfully, an individual should demonstrate the following attributes and competencies to perform the essential functions of this POSITION: • Team Work: balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit. • Analytical: collects and researches data; uses intuition and experience to complement data. • Organization Support: follows policies and procedures; completes administrative tasks correctly and on time; supports firm's goals and values. • Customer Service: responds promptly to customer needs; responds to requests for service and assistance. • Dependability: follows instructions; responds to management direction; takes responsibility for own actions; keeps commitments; completes tasks on time and notifies appropriate person with an alternative plan. • Quality: demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; monitors own work to ensure quality. • Professionalism: approaches others in a tactful manner; treats others with respect and consideration regardless of their status or position; follows through on commitments. • Ethics: treats people with respect; keeps commitments; inspires trust of others; works with integrity and ethically; upholds organizational values. • Adaptability: adapts to changes in the work environment; manages competing demands; able to deal with frequent change, delays or unexpected events. • Oral Communication: listens and gets clarification; participates in meetings. • Written Communication: writes clearly and informatively; able to read and interpret written information. • Judgement: exhibits sound and accurate judgement; includes the appropriate people in the decision-making process. • Attendance/Punctuality: is consistently at work on time; ensures work responsibilities are covered when absent. • Planning/Organizing: prioritizes and plans work activities; uses time efficiently. • Interpersonal: maintains confidentiality; remains open to others' ideas and tries new things. • Initiative: seeks increased responsibilities; looks for and takes advantage of opportunities; asks for and offers help, when needed. EDUCATION AND EXPERIENCE • Associate's degree (AA/AS) or equivalent from a two-year college or technical school; or one (1) to tow (2) years of related experience and/or training; or equivalent combination of education, training and experience. CERTIFICATES AND LICENSES • Must possess a valid Nevada Driver's License with insurable driving record. ENVIRONMENTAL/PHYSICAL • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. While performing the essential duties of this job, the employee is occasionally exposed to outside weather conditions. • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The employee may regularly lift and/or move up to ten (10) pounds and occasionally lift or move twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee is regularly required to walk and use hands and fingers to handle or feel. The employee is occasionally required to stand; reach with hands and arms; climb or balance. SALARY AND BENEFITS • Position Salary Range: $38,502 to 60,102 annually. • Benefit package includes Medical, Dental, Vision, 401(a) and 457(b) pension plans. The Board is a quasi-public agency and employees are not participants in the P.E.R.S. retirement program. Send resume to: recruit@nscb.state.nv.us Closing Date/Time: Until recruitment needs are satisfied
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 537905; 4/12/2024 ADMINISTRATIVE ASSISTANT Administrative Support Coordinator II Athletics Salary Range: $3,865 - $6,336/Monthly (Budgeted Hiring Salary Range: $3,865 - $5,033/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : This position involves supervising the Division of Intercollegiate Athletics and providing administrative support to the Athletic Director. Responsibilities include managing office operations, coordinating with various stakeholders, supporting senior leadership, organizing special projects and events, handling HR tasks, ensuring compliance with deadlines, managing evaluations for head coaches, overseeing payroll, and acting as a resource for operational manual changes. Additionally, the job involves providing office support by managing the Executive Director's daily tasks, handling appointments, meetings, events, correspondence, travel arrangements, and maintaining confidential information. Required Qualifications & Experience : Several years of related office work experience. The incumbent should have fully functional knowledge of and skill in standard office procedures and practices and an ability to understand and operate in various organizational structures. Additionally, the incumbent must have a thorough knowledge of English grammar, spelling, and punctuation and clearly communicate orally and in writing. The incumbent must have the ability to use and quickly learn new office support technology systems and software packages. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on April 26, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job No: 537905; 4/12/2024 ADMINISTRATIVE ASSISTANT Administrative Support Coordinator II Athletics Salary Range: $3,865 - $6,336/Monthly (Budgeted Hiring Salary Range: $3,865 - $5,033/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : This position involves supervising the Division of Intercollegiate Athletics and providing administrative support to the Athletic Director. Responsibilities include managing office operations, coordinating with various stakeholders, supporting senior leadership, organizing special projects and events, handling HR tasks, ensuring compliance with deadlines, managing evaluations for head coaches, overseeing payroll, and acting as a resource for operational manual changes. Additionally, the job involves providing office support by managing the Executive Director's daily tasks, handling appointments, meetings, events, correspondence, travel arrangements, and maintaining confidential information. Required Qualifications & Experience : Several years of related office work experience. The incumbent should have fully functional knowledge of and skill in standard office procedures and practices and an ability to understand and operate in various organizational structures. Additionally, the incumbent must have a thorough knowledge of English grammar, spelling, and punctuation and clearly communicate orally and in writing. The incumbent must have the ability to use and quickly learn new office support technology systems and software packages. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on April 26, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Administrative Assistant, LECS Classification Title: ASC I Posting Details Priority Application Deadline: Monday, July 1st @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator (ASC I) is primarily responsible for providing varying levels of general office, administrative, clerical, support for the Law Enforcement Candidate Scholars’ (LECS) program students, faculty, and partners, including law enforcement and community partners. The full range of work activities includes maintaining the day-to-day operations of the LECS program and acting as the first point of contact for prospective students, students and community members. LECS is a 21st century solution that partners local and state law enforcement agencies in California and their neighboring communities. The LECS program is expressly designed to eliminate challenges and barriers that face Sacramento State students seeking opportunities in law enforcement. As is defined in the LECS mission statement the LECS Program provides academic and leadership development; prepares and transforms students to become sworn law enforcement officers in the Sacramento region and throughout the state of California; and builds bridges with the community. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $21.23 per hour, 1000 hours maximum per year CSU Classification Salary Range : $21.23 per hour - $33.36 per hour Salary Grade/Range : 1 Recruitment Type : Temporary Time Base : Hourly-Intermittent Work Hours : M-F, 20 hours per week Department Information LECS is a 21st century solution that partners local and state law enforcement agencies in California and their neighboring communities. The LECS program is expressly designed to eliminate challenges and barriers that face Sacramento State students seeking opportunities in law enforcement. As is defined in the LECS mission statement the LECS Program provides academic and leadership development; prepares and transforms students to become sworn law enforcement officers in the Sacramento region and throughout the state of California; and builds bridges with the community. https://www.csus.edu/college/health-human-services/criminal-justice/law-enforcement-candidate-scholars.html Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications General Knowledge/Skills/Abilities: 1. Thorough knowledge of English grammar, punctuation and spelling. 2. Thorough knowledge of office systems and ability to use a broader range of technology, systems and packages. Must be proficient in MS Office Suite; Outlook, Word, strong skills with Excel and PowerPoint. 3. Ability to independently plan and organize multiple work unit priorities and projects, and take related initiative. 4. Ability to independently apply and follow a wide variety of policies and procedures where specific guidelines may not exist. 5. Working knowledge of budget policies and procedures. 6. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. 7. Ability to effectively draft and compose correspondence and standard reports. 8. Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. 9. Attention to detail and organizational and problem-solving skills. 10. Ability to maintain confidentiality and identify sensitive information. 11. Experience performing clerical and/or administrative support duties in an office environment. 12. Ability to effectively prioritize and execute multiple, time-sensitive tasks simultaneously. 13. Highly personable demeanor and ability to communicate clearly and effectively with others. 14. Eagerness to work both independently and as part of a small, nimble, diverse team 15. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: - Ability to pass a background check. Preferred Qualifications 16. Degree or course work in business, marketing or criminal justice preferred. 17. Experience working in an institution of higher education. 18. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. 19. Experience working with students from various ethnic and socioeconomic backgrounds, including underserved students. 20. Knowledge of local, state, and federal criminal justice systems and public safety agencies. Documents Needed to Apply Resume and cover letter. Failure to upload these documents to the online application may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Jun 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Working Title: Administrative Assistant, LECS Classification Title: ASC I Posting Details Priority Application Deadline: Monday, July 1st @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator (ASC I) is primarily responsible for providing varying levels of general office, administrative, clerical, support for the Law Enforcement Candidate Scholars’ (LECS) program students, faculty, and partners, including law enforcement and community partners. The full range of work activities includes maintaining the day-to-day operations of the LECS program and acting as the first point of contact for prospective students, students and community members. LECS is a 21st century solution that partners local and state law enforcement agencies in California and their neighboring communities. The LECS program is expressly designed to eliminate challenges and barriers that face Sacramento State students seeking opportunities in law enforcement. As is defined in the LECS mission statement the LECS Program provides academic and leadership development; prepares and transforms students to become sworn law enforcement officers in the Sacramento region and throughout the state of California; and builds bridges with the community. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $21.23 per hour, 1000 hours maximum per year CSU Classification Salary Range : $21.23 per hour - $33.36 per hour Salary Grade/Range : 1 Recruitment Type : Temporary Time Base : Hourly-Intermittent Work Hours : M-F, 20 hours per week Department Information LECS is a 21st century solution that partners local and state law enforcement agencies in California and their neighboring communities. The LECS program is expressly designed to eliminate challenges and barriers that face Sacramento State students seeking opportunities in law enforcement. As is defined in the LECS mission statement the LECS Program provides academic and leadership development; prepares and transforms students to become sworn law enforcement officers in the Sacramento region and throughout the state of California; and builds bridges with the community. https://www.csus.edu/college/health-human-services/criminal-justice/law-enforcement-candidate-scholars.html Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications General Knowledge/Skills/Abilities: 1. Thorough knowledge of English grammar, punctuation and spelling. 2. Thorough knowledge of office systems and ability to use a broader range of technology, systems and packages. Must be proficient in MS Office Suite; Outlook, Word, strong skills with Excel and PowerPoint. 3. Ability to independently plan and organize multiple work unit priorities and projects, and take related initiative. 4. Ability to independently apply and follow a wide variety of policies and procedures where specific guidelines may not exist. 5. Working knowledge of budget policies and procedures. 6. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. 7. Ability to effectively draft and compose correspondence and standard reports. 8. Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. 9. Attention to detail and organizational and problem-solving skills. 10. Ability to maintain confidentiality and identify sensitive information. 11. Experience performing clerical and/or administrative support duties in an office environment. 12. Ability to effectively prioritize and execute multiple, time-sensitive tasks simultaneously. 13. Highly personable demeanor and ability to communicate clearly and effectively with others. 14. Eagerness to work both independently and as part of a small, nimble, diverse team 15. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: - Ability to pass a background check. Preferred Qualifications 16. Degree or course work in business, marketing or criminal justice preferred. 17. Experience working in an institution of higher education. 18. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. 19. Experience working with students from various ethnic and socioeconomic backgrounds, including underserved students. 20. Knowledge of local, state, and federal criminal justice systems and public safety agencies. Documents Needed to Apply Resume and cover letter. Failure to upload these documents to the online application may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Jun 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Fresno
5241 N Maple Ave, Fresno, CA 93740, USA
Deparment Administrative Assistant (Administrative Support Coordinator I) Compensation and Benefits Anticipated Hiring Salary Range: $3,680 - $3,864 per month Full CSU Classification Salary Range: $3,680 - $5,783 per month This is a part-time/full-time (equivalent to 40 hours per week), probationary, non-exempt position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Under the supervision of the department chair, the primary purpose of this position is to provide administrative support to the department chair, 10 full-time faculty, 15 part-time faculty and perform ongoing coordination and supervision of one ASA II support staff person in the Physical Therapy Department. The Administrative Support Coordinator I is expected to use general office equipment and office support technology and systems, including word processing, spreadsheets, and use of online system to enter data and generate reports. Key Qualifications Independently handle multiple work unit priorities and projects Apply independently a wide variety of policies and procedures where specific guidelines may not exist Perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections Draft and compose correspondence and standard reports Handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience Completion of a high school program, technical/vocational program, or their equivalents Three years of related office work experience Deadline & Application Instructions Applications received by July 12, 2024 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Jun 26 2024 Pacific Daylight Time Applications close: Jul 12 2024 Pacific Daylight Time Closing Date/Time:
Jun 27, 2024
Deparment Administrative Assistant (Administrative Support Coordinator I) Compensation and Benefits Anticipated Hiring Salary Range: $3,680 - $3,864 per month Full CSU Classification Salary Range: $3,680 - $5,783 per month This is a part-time/full-time (equivalent to 40 hours per week), probationary, non-exempt position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Under the supervision of the department chair, the primary purpose of this position is to provide administrative support to the department chair, 10 full-time faculty, 15 part-time faculty and perform ongoing coordination and supervision of one ASA II support staff person in the Physical Therapy Department. The Administrative Support Coordinator I is expected to use general office equipment and office support technology and systems, including word processing, spreadsheets, and use of online system to enter data and generate reports. Key Qualifications Independently handle multiple work unit priorities and projects Apply independently a wide variety of policies and procedures where specific guidelines may not exist Perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections Draft and compose correspondence and standard reports Handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience Completion of a high school program, technical/vocational program, or their equivalents Three years of related office work experience Deadline & Application Instructions Applications received by July 12, 2024 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Jun 26 2024 Pacific Daylight Time Applications close: Jul 12 2024 Pacific Daylight Time Closing Date/Time:
State of Nevada
Gardnerville, Nevada, United States
Announcement Number: 48690 Open to all qualified persons. Posted 09/04/2024 Close Date: 09/18/2024 Recruiter: CLARK MANDICHAK Phone: (775)684-0154 Email: clarkmandichak@admin.nv.gov Applications accepted for another 11 Days 18 Hrs 49 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2024-06, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31ST, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This position is located within the Budget Division of the Governor?s Finance Office in Carson City. The AA 4 assists with the reception and clerical support for the agency. The AA 4 is responsible for meeting preparation and organization for the Board of Examiners meeting, Interim Finance Committee Meeting and the Technical Advisory Committee to the Economic Forum. Fiscal processing for the agency including purchasing and expenditures for the GFO, in accordance with state, department and divisional rules, regulations and procedures. Process Work Programs and contracts daily per GFO procedures. Provides back up to the Executive Assistant as needed. Assist with HR functions for the Division. Performs other duties as assigned. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Describe your experience with Open Meeting Law. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Sep 05, 2024
Full Time
Announcement Number: 48690 Open to all qualified persons. Posted 09/04/2024 Close Date: 09/18/2024 Recruiter: CLARK MANDICHAK Phone: (775)684-0154 Email: clarkmandichak@admin.nv.gov Applications accepted for another 11 Days 18 Hrs 49 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2024-06, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31ST, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This position is located within the Budget Division of the Governor?s Finance Office in Carson City. The AA 4 assists with the reception and clerical support for the agency. The AA 4 is responsible for meeting preparation and organization for the Board of Examiners meeting, Interim Finance Committee Meeting and the Technical Advisory Committee to the Economic Forum. Fiscal processing for the agency including purchasing and expenditures for the GFO, in accordance with state, department and divisional rules, regulations and procedures. Process Work Programs and contracts daily per GFO procedures. Provides back up to the Executive Assistant as needed. Assist with HR functions for the Division. Performs other duties as assigned. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Describe your experience with Open Meeting Law. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Announcement Number: 1179044791 Governor Joe Lombardo Executive Director Elisabeth Barnard Board Members Chair - Rebecca Dorangricchia Vice Chair - Deirdre Strunk Secretary-Treasurer - Paula Wilber Lorna Benedict Rosemarie Mueller Bill Schoen John Teng Stephanie Tsanas Jenn Ty Sergeant Antonio Scott Nevada State Board of Massage Therapy Position Announcement Administrative Assistant II/III Summary The Nevada State Board of Massage Therapy (Board) is seeking qualified candidates for a full-time Administrative Assistant II or III in Reno, NV. Salary and Benefits The hourly rate for this unclassified position is $20.42 - $32.23 per hour Employee/Employer Paid Retirement or $17.49 -$27.61 per hour Employer paid retirement depending on experience. This position is eligible for excellent employee benefits including: • RetirementwiththeStateofNevadaPublic EmployeesRetirementSystem • Medical, dental, prescriptiondrug,andvision • Twelve(12) paidholidaysper year • Paidvacationandsick leave Assigned Responsibilities • EnsurecompliancewithStatelaws,regulations,agencypolicies,andproceduresinvolving thelicensingofmassage,structuralintegrationandreflexologyestablishments. • Administer establishmentcertificateprogramandissueapprovedcertificates. • Collectandprocessfeesincludingcashier'schecks,moneyorders,andcreditcard payments.Createinvoicesasappropriate. • Reviewdocumentationusingapplicableproceduresinmultipleprograms;determine validityofdocuments. • Track andreviewprobationarylicenseefilesfor compliance. • Meetwithprobationarylicenseesviavideo conferencingto reviewtermsandconditions. • Communicatewiththepublic,other agenciesandbusinesses,toprovideorcollect information,explainpoliciesandprocedures,andprovideassistance. • AssistComplianceInspectorswithestablishmentinspectionsandfollowups. • Perform monthlyauditsandreportresults. • Reviewlicenserenewalsandnotifyinspectorsofnewestablishments. • Providevariousclericalsupportto theComplianceInspectors,Investigators,andExecutive Director. • Perform relateddutiesasassigned. 1755 E. Plumb Lane, Suite 252 Reno, NV 89502 Phone: 775.687.9955 Fax: 775.786.4264 www.massagetherapy.nv.gov Knowledge, Skills, and Abilities • General knowledgeofmodernofficepractices,proceduresandequipment;recordkeeping andfilingmethods. • Abilityto provideprofessionalcustomer servicebyphone,email or inperson. • Abilityto workina teamenvironment • Abilityto utilizecomputersoftwareprogramsincluding,butnotlimitedto Word,Excel, Outlook,Teams,Zoom andAdobe. • Abilityto secureandmaintainconfidentialinformation. • Abilityto communicateeffectivelybothorallyandinwriting. • Ability to work independently. Education, Training, and Experience Graduation from high school or equivalent education. MusthaveavalidNevadaDriver'sLicense. CLEAR Basic certification (individuals without CLEAR Basic certification will have 12 months from hire to obtain certification). Previous clerical or customer service experience. Applicants must meet the minimum typing speed of 30 words per minute at the time of recruitment. How to apply Interested applicants must submit a cover letter and resume to: Nevada State Board of Massage Therapy Attn: Elisabeth Barnard, Executive Director 1755 E. Plumb Lane, Suite 252 Reno, NV 89502 Or by email ebarnard@lmt.nv.gov (in the subject line please reference Administrative Assistant II/III) Applications will be accepted until the position is filled. The Nevada State Board of Massage Therapy is an equal opportunity employer. 1755 E. Plumb Lane, Suite 252 Reno, NV 89502 Phone: 775.687.9955 Fax: 775.786.4264 www.massagetherapy.nv.gov Closing Date/Time: Until recruitment needs are satisfied
Sep 05, 2024
Full Time
Announcement Number: 1179044791 Governor Joe Lombardo Executive Director Elisabeth Barnard Board Members Chair - Rebecca Dorangricchia Vice Chair - Deirdre Strunk Secretary-Treasurer - Paula Wilber Lorna Benedict Rosemarie Mueller Bill Schoen John Teng Stephanie Tsanas Jenn Ty Sergeant Antonio Scott Nevada State Board of Massage Therapy Position Announcement Administrative Assistant II/III Summary The Nevada State Board of Massage Therapy (Board) is seeking qualified candidates for a full-time Administrative Assistant II or III in Reno, NV. Salary and Benefits The hourly rate for this unclassified position is $20.42 - $32.23 per hour Employee/Employer Paid Retirement or $17.49 -$27.61 per hour Employer paid retirement depending on experience. This position is eligible for excellent employee benefits including: • RetirementwiththeStateofNevadaPublic EmployeesRetirementSystem • Medical, dental, prescriptiondrug,andvision • Twelve(12) paidholidaysper year • Paidvacationandsick leave Assigned Responsibilities • EnsurecompliancewithStatelaws,regulations,agencypolicies,andproceduresinvolving thelicensingofmassage,structuralintegrationandreflexologyestablishments. • Administer establishmentcertificateprogramandissueapprovedcertificates. • Collectandprocessfeesincludingcashier'schecks,moneyorders,andcreditcard payments.Createinvoicesasappropriate. • Reviewdocumentationusingapplicableproceduresinmultipleprograms;determine validityofdocuments. • Track andreviewprobationarylicenseefilesfor compliance. • Meetwithprobationarylicenseesviavideo conferencingto reviewtermsandconditions. • Communicatewiththepublic,other agenciesandbusinesses,toprovideorcollect information,explainpoliciesandprocedures,andprovideassistance. • AssistComplianceInspectorswithestablishmentinspectionsandfollowups. • Perform monthlyauditsandreportresults. • Reviewlicenserenewalsandnotifyinspectorsofnewestablishments. • Providevariousclericalsupportto theComplianceInspectors,Investigators,andExecutive Director. • Perform relateddutiesasassigned. 1755 E. Plumb Lane, Suite 252 Reno, NV 89502 Phone: 775.687.9955 Fax: 775.786.4264 www.massagetherapy.nv.gov Knowledge, Skills, and Abilities • General knowledgeofmodernofficepractices,proceduresandequipment;recordkeeping andfilingmethods. • Abilityto provideprofessionalcustomer servicebyphone,email or inperson. • Abilityto workina teamenvironment • Abilityto utilizecomputersoftwareprogramsincluding,butnotlimitedto Word,Excel, Outlook,Teams,Zoom andAdobe. • Abilityto secureandmaintainconfidentialinformation. • Abilityto communicateeffectivelybothorallyandinwriting. • Ability to work independently. Education, Training, and Experience Graduation from high school or equivalent education. MusthaveavalidNevadaDriver'sLicense. CLEAR Basic certification (individuals without CLEAR Basic certification will have 12 months from hire to obtain certification). Previous clerical or customer service experience. Applicants must meet the minimum typing speed of 30 words per minute at the time of recruitment. How to apply Interested applicants must submit a cover letter and resume to: Nevada State Board of Massage Therapy Attn: Elisabeth Barnard, Executive Director 1755 E. Plumb Lane, Suite 252 Reno, NV 89502 Or by email ebarnard@lmt.nv.gov (in the subject line please reference Administrative Assistant II/III) Applications will be accepted until the position is filled. The Nevada State Board of Massage Therapy is an equal opportunity employer. 1755 E. Plumb Lane, Suite 252 Reno, NV 89502 Phone: 775.687.9955 Fax: 775.786.4264 www.massagetherapy.nv.gov Closing Date/Time: Until recruitment needs are satisfied
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under general supervision, the Receptionist/Administrative Assistant provides front office and administrative support to administrators and support staff in an executive office. The incumbent acts as the first point of contact for the Office of the Provost, handles interactions with members at all levels of the university structure involving students, faculty, staff, administrators, and community partners. Processes telephone calls, emails and walk-in visitors and conducts business with a high degree of professionalism, discretion and confidentiality. Responsible for answering and redirecting telephone calls to the appropriate offices on campus, and responds to general questions and researches for accuracy as needed; tracks, initial reviewer, and routes numerous University forms and letters. Monitors the office email account by responding to correspondence from students, faculty/staff; and external community; room reservations, maintains office supply inventory; provides administrative support to the administrators and serves as backup for scheduling to administrators’ calendars. Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/aun0jv5a7pfkushkxfs2q7q3634hx5mz Qualifications Equivalent to three (3) years of full-time, general office clerical work that has provided the applicant with the knowledge and abilities listed. Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience on a year for year basis. Knowledge, Skills, & Abilities Thorough knowledge of correct English grammar, spelling, and punctuation; and office methods and basic filing systems procedures and practices. Ability and specialized skills to: organize, coordinate, and prioritize multiple tasks; learn, identify, and independently interpret and apply a variety of complex policies and procedures; review and resolve routine clerical problems. Ability to work in a busy environment with frequent interruptions; communicate effectively both orally and in writing; prepare and draft memoranda and correspondence; keep moderately complex records and files; establish and maintain cooperative working relationships; operate standard office equipment, and software. Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. Classification: Admin Support Assistant / 1032 / grade 2 The anticipated HIRING RANGE: $3505 - $3623 per month, dependent upon qualifications and experience. The salary range for this classification is: $3505 - $5159 per month. HOURS: Full Time; 40 hours per week; Monday through Friday. This is a Regular position with a one-year probationary period. The position is currently hybrid (4 days in office, 1 day remote); however, this is subject to change based on student and/or operational needs. General Information Applications received through April 25, 2024, will be considered in the initial review and review of applications will continue until position is filled. This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under general supervision, the Receptionist/Administrative Assistant provides front office and administrative support to administrators and support staff in an executive office. The incumbent acts as the first point of contact for the Office of the Provost, handles interactions with members at all levels of the university structure involving students, faculty, staff, administrators, and community partners. Processes telephone calls, emails and walk-in visitors and conducts business with a high degree of professionalism, discretion and confidentiality. Responsible for answering and redirecting telephone calls to the appropriate offices on campus, and responds to general questions and researches for accuracy as needed; tracks, initial reviewer, and routes numerous University forms and letters. Monitors the office email account by responding to correspondence from students, faculty/staff; and external community; room reservations, maintains office supply inventory; provides administrative support to the administrators and serves as backup for scheduling to administrators’ calendars. Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/aun0jv5a7pfkushkxfs2q7q3634hx5mz Qualifications Equivalent to three (3) years of full-time, general office clerical work that has provided the applicant with the knowledge and abilities listed. Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience on a year for year basis. Knowledge, Skills, & Abilities Thorough knowledge of correct English grammar, spelling, and punctuation; and office methods and basic filing systems procedures and practices. Ability and specialized skills to: organize, coordinate, and prioritize multiple tasks; learn, identify, and independently interpret and apply a variety of complex policies and procedures; review and resolve routine clerical problems. Ability to work in a busy environment with frequent interruptions; communicate effectively both orally and in writing; prepare and draft memoranda and correspondence; keep moderately complex records and files; establish and maintain cooperative working relationships; operate standard office equipment, and software. Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. Classification: Admin Support Assistant / 1032 / grade 2 The anticipated HIRING RANGE: $3505 - $3623 per month, dependent upon qualifications and experience. The salary range for this classification is: $3505 - $5159 per month. HOURS: Full Time; 40 hours per week; Monday through Friday. This is a Regular position with a one-year probationary period. The position is currently hybrid (4 days in office, 1 day remote); however, this is subject to change based on student and/or operational needs. General Information Applications received through April 25, 2024, will be considered in the initial review and review of applications will continue until position is filled. This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sonoma State University
1801 E Cotati Ave, Rohnert Park, California, USA
Application Process This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Friday, April 26, 2024. Please review the position description listed above for full scope of responsibilities and qualifications. Position Purpose Reporting to the Director, Northwest Information Center (NWIC), with additional lead work direction from the Administrative Support Coordinator and Researchers, the NWIC Document Processor and Administrative Assistant performs general office, clerical and secretarial support in support of the NWIC. Working under direct supervision with detailed instructions, the incumbent processes newly submitted historical resource reports and/or records into the NWIC’s bibliographic and GIS database; assists in general office duties; and assists historical resources consultants conducting research at the NWIC. Key Qualifications This position requires completion of a high school program or its equivalent and some experience in an office environment. A Bachelor of Arts degree or equivalent education and experience, and/or an internship at NWIC or 4 months records search training strongly preferred. Working knowledge of English grammar, spelling, and punctuation required. Beginning proficiency with computers and Microsoft Office and Google Suite and the ability to use standard office equipment, word processing and related computer software packages required. Knowledge of Adobe programs or Esri geographic information system program and familiarity with USGS topographic maps strongly preferred. Salary and Benefits Salary for this position is anticipated to be in the range of $20.22 to $21.23 an hour. This is a part time, temporary, non-exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Application Process This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Friday, April 26, 2024. Please review the position description listed above for full scope of responsibilities and qualifications. Position Purpose Reporting to the Director, Northwest Information Center (NWIC), with additional lead work direction from the Administrative Support Coordinator and Researchers, the NWIC Document Processor and Administrative Assistant performs general office, clerical and secretarial support in support of the NWIC. Working under direct supervision with detailed instructions, the incumbent processes newly submitted historical resource reports and/or records into the NWIC’s bibliographic and GIS database; assists in general office duties; and assists historical resources consultants conducting research at the NWIC. Key Qualifications This position requires completion of a high school program or its equivalent and some experience in an office environment. A Bachelor of Arts degree or equivalent education and experience, and/or an internship at NWIC or 4 months records search training strongly preferred. Working knowledge of English grammar, spelling, and punctuation required. Beginning proficiency with computers and Microsoft Office and Google Suite and the ability to use standard office equipment, word processing and related computer software packages required. Knowledge of Adobe programs or Esri geographic information system program and familiarity with USGS topographic maps strongly preferred. Salary and Benefits Salary for this position is anticipated to be in the range of $20.22 to $21.23 an hour. This is a part time, temporary, non-exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Nevada County, CA
Nevada City, California, United States
Definition and Class Characteristics INTERVIEWS FOR SELECTED CANDIDATES WILL BE HELD ON SEPTEMBER 24, 2024 Are you seeking to put your talents and skills to use? Or perhaps you have a desire to learn something new? If so, this is the job for you. This temporary position is budgeted at 960 hours. The successful candidate will be scheduled to work 20 hours per week through June 2025 or until 960 hours is reached. The Administrative Assistant will work at the Eric Rood Administrative Government Center in Nevada City, CA, and will assist the Human Resources Department with many meaningful and vital administrative support tasks. Main Duties: Plans and coordinates staff services activities of department such as purchasing supplies, recordkeeping, scheduling, research, and office managementUses accounting principles and spreadsheets for duties including accounts payable, accounts receivable, and other fiscal tasks. Assists in planning, tracking and organizing department budgeting activities.Research and process various departmental documents, records and forms requiring contract interpretation and administration.Maintains records relating to conflict-of-interest reporting.Gathers, maintains, and analyzes various administrative data and prepares reports.Review, research, and respond to correspondence and inquiries from employees and the public and provides information to customersConduct research and analysis for special projects.Acts as liaison with other County departments.Provides administrative and customer service support, including greeting the public and answering the phone in the reception role.Maintains records and participates in archiving tasks. May assist in planning, developing and implementing administrative improvements (i.e. departmental systems and procedures). Knowledge of: Basic budgetary principles and practices.Business writing and report preparation.Functions and organization of local government. Skill in: Common office hardware and software, including strong experience with Microsoft products. Customer service and public-facing communication. Why Nevada County? Our leadership values employee development and engagement, promotes open and clear communication, sets us up to be a successful organization, and recognizes our contributions. Our leadership connects with the community, listens to them, and provides meaningful programming to keep us safe and balanced. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform critical job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. This position is not available for remote or hybrid work. Read the full job description . NOTE: This summary of benefits is not a binding document and is provided as a courtesy. Refer to specific unit summaries and agreements (MOUs) for additional benefit information for each employee group. Sick Leave: Temporary County employees shall accrue at the rate of one (1) hour of sick leave for each thirty (30) hours worked. Temporary County employees can accrue a maximum of 80 hours of sick leave which may be carried over from one fiscal year to the next. Medical Benefits: Temporary employees whose assignments average 30 hours per week or more are eligible to enroll in County-sponsored medical benefits. NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Any information on this page or links is subject to change without notice. Nevada County Human Resources Department 950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010option 2 Comments, please email:human.resources@nevadacountyca.gov Closing Date/Time: 9/12/2024 11:59 PM Pacific
Aug 31, 2024
Temporary
Definition and Class Characteristics INTERVIEWS FOR SELECTED CANDIDATES WILL BE HELD ON SEPTEMBER 24, 2024 Are you seeking to put your talents and skills to use? Or perhaps you have a desire to learn something new? If so, this is the job for you. This temporary position is budgeted at 960 hours. The successful candidate will be scheduled to work 20 hours per week through June 2025 or until 960 hours is reached. The Administrative Assistant will work at the Eric Rood Administrative Government Center in Nevada City, CA, and will assist the Human Resources Department with many meaningful and vital administrative support tasks. Main Duties: Plans and coordinates staff services activities of department such as purchasing supplies, recordkeeping, scheduling, research, and office managementUses accounting principles and spreadsheets for duties including accounts payable, accounts receivable, and other fiscal tasks. Assists in planning, tracking and organizing department budgeting activities.Research and process various departmental documents, records and forms requiring contract interpretation and administration.Maintains records relating to conflict-of-interest reporting.Gathers, maintains, and analyzes various administrative data and prepares reports.Review, research, and respond to correspondence and inquiries from employees and the public and provides information to customersConduct research and analysis for special projects.Acts as liaison with other County departments.Provides administrative and customer service support, including greeting the public and answering the phone in the reception role.Maintains records and participates in archiving tasks. May assist in planning, developing and implementing administrative improvements (i.e. departmental systems and procedures). Knowledge of: Basic budgetary principles and practices.Business writing and report preparation.Functions and organization of local government. Skill in: Common office hardware and software, including strong experience with Microsoft products. Customer service and public-facing communication. Why Nevada County? Our leadership values employee development and engagement, promotes open and clear communication, sets us up to be a successful organization, and recognizes our contributions. Our leadership connects with the community, listens to them, and provides meaningful programming to keep us safe and balanced. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform critical job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. This position is not available for remote or hybrid work. Read the full job description . NOTE: This summary of benefits is not a binding document and is provided as a courtesy. Refer to specific unit summaries and agreements (MOUs) for additional benefit information for each employee group. Sick Leave: Temporary County employees shall accrue at the rate of one (1) hour of sick leave for each thirty (30) hours worked. Temporary County employees can accrue a maximum of 80 hours of sick leave which may be carried over from one fiscal year to the next. Medical Benefits: Temporary employees whose assignments average 30 hours per week or more are eligible to enroll in County-sponsored medical benefits. NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Any information on this page or links is subject to change without notice. Nevada County Human Resources Department 950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010option 2 Comments, please email:human.resources@nevadacountyca.gov Closing Date/Time: 9/12/2024 11:59 PM Pacific
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
About The University Corporation The University Corporation is a non-profit auxiliary corporation providing commercial and administrative services to California State University, Northridge. Our mission is to provide services and solutions that address the needs of California State University, Northridge; to support the academic, research, and creative endeavors of its students, faculty, and staff; and to enhance the quality of campus life. https://www.csun.edu/tuc Duties and Responsibilities: Administrative Assistant will coordinate administrative activities for the Family Focus Resource Center. These include general office duties, accounts payable, creating documents and reports, expense reports, ordering supplies, event planning, and projects as assigned. This position is part-time (16 hours) and in office. Knowledge and skills required include general office applications such as Word, Excel, Outlook, PowerPoint and Zoom. Occasional evening or weekend events required (reimbursed travel). Administrative Functions: These tasks include but are not limited to: Monitor general email boxes and responding to inquiries Accounts payable - orders office supplies Orders and distributes outreach materials and supplies to each of our offices -Creates reports and documents as directed General staff communications and note taking Event Planning Point of contact for campus departments for events, insurance Make reservations, order food Research and contact vendors, service providers for special events Professional Development These tasks include but are not limited to attending staff meetings and trainings as assigned. Knowledge, Specialized Skills, and Abilities: Ability to collaborate and interact with a variety of people Ability to problem solve and take imitative Good written and verbal communication skills Strong computer skills Good time management skills Attention to detail Desirable Bilingual A parent, caregiver, or close relative of a child with a disability Pay, Benefits, & Work Schedule This position is employed through The University Corporation (TUC). The anticipated hiring range: $18.00 - $20.00/hour Full Pay range: $16.85 - $20.68/hour Time Base: Part-time How to Apply Please complete the online application/resume upload submission process to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins Monday, July 22, and will continue until the position is filled. To be considered in the initial review, applications must be submitted before the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination based on race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: Jul 05 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 06, 2024
About The University Corporation The University Corporation is a non-profit auxiliary corporation providing commercial and administrative services to California State University, Northridge. Our mission is to provide services and solutions that address the needs of California State University, Northridge; to support the academic, research, and creative endeavors of its students, faculty, and staff; and to enhance the quality of campus life. https://www.csun.edu/tuc Duties and Responsibilities: Administrative Assistant will coordinate administrative activities for the Family Focus Resource Center. These include general office duties, accounts payable, creating documents and reports, expense reports, ordering supplies, event planning, and projects as assigned. This position is part-time (16 hours) and in office. Knowledge and skills required include general office applications such as Word, Excel, Outlook, PowerPoint and Zoom. Occasional evening or weekend events required (reimbursed travel). Administrative Functions: These tasks include but are not limited to: Monitor general email boxes and responding to inquiries Accounts payable - orders office supplies Orders and distributes outreach materials and supplies to each of our offices -Creates reports and documents as directed General staff communications and note taking Event Planning Point of contact for campus departments for events, insurance Make reservations, order food Research and contact vendors, service providers for special events Professional Development These tasks include but are not limited to attending staff meetings and trainings as assigned. Knowledge, Specialized Skills, and Abilities: Ability to collaborate and interact with a variety of people Ability to problem solve and take imitative Good written and verbal communication skills Strong computer skills Good time management skills Attention to detail Desirable Bilingual A parent, caregiver, or close relative of a child with a disability Pay, Benefits, & Work Schedule This position is employed through The University Corporation (TUC). The anticipated hiring range: $18.00 - $20.00/hour Full Pay range: $16.85 - $20.68/hour Time Base: Part-time How to Apply Please complete the online application/resume upload submission process to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins Monday, July 22, and will continue until the position is filled. To be considered in the initial review, applications must be submitted before the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination based on race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: Jul 05 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Announcement Number: 48747 Open to all qualified persons. Posted 09/05/2024 Close Date: 09/19/2024 Recruiter: CLARK MANDICHAK Phone: (775)684-0154 Email: clarkmandichak@admin.nv.gov Applications accepted for another 12 Days 18 Hrs 49 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2024-06, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31st, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/2024/executive-order-2024-006/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This recruitment is for an Administrative Assistance 3 position, located in Boulder City, Nevada within the division of Museums & History, Department of Tourism & Cultural Affairs at the Nevada State Railroad Museum. This position supports a range of functions within the museum including, but not limited to, assisting the Museum Director with clerical tasks, compiling and filing state and federal reports, managing purchase orders, stocking and operating the museum gift shop, scheduling and leading school tours, guest services, and assisting in railroad operations. The incumbent must be able to obtain a railroad freight and passenger conductor license within one year meeting requirements set forth by the Federal Railroad Administration. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes This position has a 25% travel requirement. The incumbent is required to work varied shifts including evenings, weekends and holidays. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Sep 06, 2024
Full Time
Announcement Number: 48747 Open to all qualified persons. Posted 09/05/2024 Close Date: 09/19/2024 Recruiter: CLARK MANDICHAK Phone: (775)684-0154 Email: clarkmandichak@admin.nv.gov Applications accepted for another 12 Days 18 Hrs 49 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2024-06, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31st, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/2024/executive-order-2024-006/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This recruitment is for an Administrative Assistance 3 position, located in Boulder City, Nevada within the division of Museums & History, Department of Tourism & Cultural Affairs at the Nevada State Railroad Museum. This position supports a range of functions within the museum including, but not limited to, assisting the Museum Director with clerical tasks, compiling and filing state and federal reports, managing purchase orders, stocking and operating the museum gift shop, scheduling and leading school tours, guest services, and assisting in railroad operations. The incumbent must be able to obtain a railroad freight and passenger conductor license within one year meeting requirements set forth by the Federal Railroad Administration. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes This position has a 25% travel requirement. The incumbent is required to work varied shifts including evenings, weekends and holidays. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Announcement Number: 48747 Open to all qualified persons. Posted 09/05/2024 Close Date: 09/19/2024 Recruiter: CLARK MANDICHAK Phone: (775)684-0154 Email: clarkmandichak@admin.nv.gov Applications accepted for another 12 Days 18 Hrs 49 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2024-06, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31st, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/2024/executive-order-2024-006/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This recruitment is for an Administrative Assistance 3 position, located in Boulder City, Nevada within the division of Museums & History, Department of Tourism & Cultural Affairs at the Nevada State Railroad Museum. This position supports a range of functions within the museum including, but not limited to, assisting the Museum Director with clerical tasks, compiling and filing state and federal reports, managing purchase orders, stocking and operating the museum gift shop, scheduling and leading school tours, guest services, and assisting in railroad operations. The incumbent must be able to obtain a railroad freight and passenger conductor license within one year meeting requirements set forth by the Federal Railroad Administration. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes This position has a 25% travel requirement. The incumbent is required to work varied shifts including evenings, weekends and holidays. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Sep 06, 2024
Full Time
Announcement Number: 48747 Open to all qualified persons. Posted 09/05/2024 Close Date: 09/19/2024 Recruiter: CLARK MANDICHAK Phone: (775)684-0154 Email: clarkmandichak@admin.nv.gov Applications accepted for another 12 Days 18 Hrs 49 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2024-06, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31st, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/2024/executive-order-2024-006/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This recruitment is for an Administrative Assistance 3 position, located in Boulder City, Nevada within the division of Museums & History, Department of Tourism & Cultural Affairs at the Nevada State Railroad Museum. This position supports a range of functions within the museum including, but not limited to, assisting the Museum Director with clerical tasks, compiling and filing state and federal reports, managing purchase orders, stocking and operating the museum gift shop, scheduling and leading school tours, guest services, and assisting in railroad operations. The incumbent must be able to obtain a railroad freight and passenger conductor license within one year meeting requirements set forth by the Federal Railroad Administration. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes This position has a 25% travel requirement. The incumbent is required to work varied shifts including evenings, weekends and holidays. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
State of Nevada
Boulder City, Nevada, United States
Announcement Number: 48747 Open to all qualified persons. Posted 09/05/2024 Close Date: 09/19/2024 Recruiter: CLARK MANDICHAK Phone: (775)684-0154 Email: clarkmandichak@admin.nv.gov Applications accepted for another 12 Days 18 Hrs 49 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2024-06, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31st, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/2024/executive-order-2024-006/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This recruitment is for an Administrative Assistance 3 position, located in Boulder City, Nevada within the division of Museums & History, Department of Tourism & Cultural Affairs at the Nevada State Railroad Museum. This position supports a range of functions within the museum including, but not limited to, assisting the Museum Director with clerical tasks, compiling and filing state and federal reports, managing purchase orders, stocking and operating the museum gift shop, scheduling and leading school tours, guest services, and assisting in railroad operations. The incumbent must be able to obtain a railroad freight and passenger conductor license within one year meeting requirements set forth by the Federal Railroad Administration. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes This position has a 25% travel requirement. The incumbent is required to work varied shifts including evenings, weekends and holidays. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Sep 06, 2024
Full Time
Announcement Number: 48747 Open to all qualified persons. Posted 09/05/2024 Close Date: 09/19/2024 Recruiter: CLARK MANDICHAK Phone: (775)684-0154 Email: clarkmandichak@admin.nv.gov Applications accepted for another 12 Days 18 Hrs 49 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2024-06, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31st, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/2024/executive-order-2024-006/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This recruitment is for an Administrative Assistance 3 position, located in Boulder City, Nevada within the division of Museums & History, Department of Tourism & Cultural Affairs at the Nevada State Railroad Museum. This position supports a range of functions within the museum including, but not limited to, assisting the Museum Director with clerical tasks, compiling and filing state and federal reports, managing purchase orders, stocking and operating the museum gift shop, scheduling and leading school tours, guest services, and assisting in railroad operations. The incumbent must be able to obtain a railroad freight and passenger conductor license within one year meeting requirements set forth by the Federal Railroad Administration. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes This position has a 25% travel requirement. The incumbent is required to work varied shifts including evenings, weekends and holidays. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
State of Missouri
Springfield, Missouri, United States
The Missouri State Public Defender is an agency dedicated to providing legal representation to individuals who are unable to afford an attorney in criminal cases. We are committed to upholding the constitutional right to counsel and ensuring fair and just legal proceedings for all citizens. We are seeking a motivated and organized individual to join our team as an Administrative Assistant. The successful candidate will play a crucial role in acting as office manager for the local office. Manage the front desk. Answer phones. Greet clients. Maintain trial calendar. Open/close case files. Coordinate office support services including: tracking budget and expenditure information, processing invoices and directing communcation with vendors. Conduct inventory. Order supplies. Additional duties may include: providing clerical support to the District Defender and other staff attorneys. Other related duties as assigned. One year of professional office management experience, demonstrated by supervision of staff or highly responsible administrative duties. Or, five years progressively responsible clerical/office experience. Post secondary education may be substituted for minimum experience requirements. This is a full-time position based in Springfield. The successful candidate will receive competitive compensation and State of Missouri benefits that include a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Learn more about benefits at https://publicdefender.mo.gov/employment/working-for-mspd/benefits/ Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found https://pers.oa.mo.gov/applicants
Sep 05, 2024
Full Time
The Missouri State Public Defender is an agency dedicated to providing legal representation to individuals who are unable to afford an attorney in criminal cases. We are committed to upholding the constitutional right to counsel and ensuring fair and just legal proceedings for all citizens. We are seeking a motivated and organized individual to join our team as an Administrative Assistant. The successful candidate will play a crucial role in acting as office manager for the local office. Manage the front desk. Answer phones. Greet clients. Maintain trial calendar. Open/close case files. Coordinate office support services including: tracking budget and expenditure information, processing invoices and directing communcation with vendors. Conduct inventory. Order supplies. Additional duties may include: providing clerical support to the District Defender and other staff attorneys. Other related duties as assigned. One year of professional office management experience, demonstrated by supervision of staff or highly responsible administrative duties. Or, five years progressively responsible clerical/office experience. Post secondary education may be substituted for minimum experience requirements. This is a full-time position based in Springfield. The successful candidate will receive competitive compensation and State of Missouri benefits that include a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Learn more about benefits at https://publicdefender.mo.gov/employment/working-for-mspd/benefits/ Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found https://pers.oa.mo.gov/applicants
State of Missouri
St. Louis County, Missouri, United States
The Missouri State Public Defender is an agency dedicated to providing legal representation to individuals who are unable to afford an attorney in criminal cases. We are committed to upholding the constitutional right to counsel and ensuring fair and just legal proceedings for all citizens. We are seeking a motivated and organized individual to join our team as an Administrative Assistant. The successful candidate will play a crucial role in acting as office manager for the local office. Manage the front desk. Answer phones. Greet clients. Maintain trial calendar. Open/close case files. Coordinate office support services including: tracking budget and expenditure information, processing invoices and directing communcation with vendors. Conduct inventory. Order supplies. Additional duties may include: providing clerical support to the District Defender and other staff attorneys. Other related duties as assigned. One year of professional office management experience, demonstrated by supervision of staff or highly responsible administrative duties. Or, five years progressively responsible clerical/office experience. Post secondary education may be substituted for minimum experience requirements. This is a full-time position based in Clayton. The successful candidate will receive competitive compensation and State of Missouri benefits that include a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Learn more about benefits at https://publicdefender.mo.gov/employment/working-for-mspd/benefits/ Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found https://pers.oa.mo.gov/applicants
Sep 05, 2024
Full Time
The Missouri State Public Defender is an agency dedicated to providing legal representation to individuals who are unable to afford an attorney in criminal cases. We are committed to upholding the constitutional right to counsel and ensuring fair and just legal proceedings for all citizens. We are seeking a motivated and organized individual to join our team as an Administrative Assistant. The successful candidate will play a crucial role in acting as office manager for the local office. Manage the front desk. Answer phones. Greet clients. Maintain trial calendar. Open/close case files. Coordinate office support services including: tracking budget and expenditure information, processing invoices and directing communcation with vendors. Conduct inventory. Order supplies. Additional duties may include: providing clerical support to the District Defender and other staff attorneys. Other related duties as assigned. One year of professional office management experience, demonstrated by supervision of staff or highly responsible administrative duties. Or, five years progressively responsible clerical/office experience. Post secondary education may be substituted for minimum experience requirements. This is a full-time position based in Clayton. The successful candidate will receive competitive compensation and State of Missouri benefits that include a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Learn more about benefits at https://publicdefender.mo.gov/employment/working-for-mspd/benefits/ Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found https://pers.oa.mo.gov/applicants