San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary Under the general direction of the Associate Athletic Director, Aztec Club , the Special Events Coordinator provides support to the Athletic Department by planning and coordinating annual fundraising activities and special events to foster giving relationships with current and prospective Aztec donors and the San Diego community. Events include: Mission Valley Stadium events and receptions, game-day hospitality events for football and men’s basketball, select sport specific fundraising activities and events, Football Kick-off Reception, select football and men’s basketball road trips and hospitality events, Director’s Cabinet events, Football & Basketball banquets, and Aztec Club related receptions, luncheons, and social events. This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on June 30, 2025, with the possibility of reappointment. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Department of Athletics, utilizing the services of over 150 employees, is responsible for the intercollegiate athletics program at San Diego State University. Currently, there are 18 sport programs, approximately 550 student-athletes, and 17 offices in the department. The offices include the following: The Aztec Club/Development, Administration, Athletic Medicine, Business Office, Compliance, Communications, External Corporate Sales, Equipment, Event Management/Facilities and Operations, Human Resources, Information Technology, Marketing, Strength and Conditioning, Student-Athlete Academic Support Services, Ticket Office, and Video. For more information regarding Athletics department, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Demonstrated excellent verbal, written and interpersonal communication skills. Ability to work evenings, weekends, and travel and participate in athletic activities and events as they relate to fundraising and development. Special Event coordination experience, preferably in an Athletics environment. Experience in training and leading student workers. Ability to gain knowledge regarding NCAA rules and regulations. Working knowledge of budget policies and procedures preferred. Knowledge of Microsoft Office, Outlook, Publisher, PowerPoint, and internet navigation. Experience with Advance and Ticketmaster or similar software for ticketing and fundraising preferred. Licenses/Certifications Required California driver’s license within 10 days of hire. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,865 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 23, 2024. To receive full consideration, apply by July 22, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu. Advertised: Jul 08 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 09, 2024
Position Summary Under the general direction of the Associate Athletic Director, Aztec Club , the Special Events Coordinator provides support to the Athletic Department by planning and coordinating annual fundraising activities and special events to foster giving relationships with current and prospective Aztec donors and the San Diego community. Events include: Mission Valley Stadium events and receptions, game-day hospitality events for football and men’s basketball, select sport specific fundraising activities and events, Football Kick-off Reception, select football and men’s basketball road trips and hospitality events, Director’s Cabinet events, Football & Basketball banquets, and Aztec Club related receptions, luncheons, and social events. This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on June 30, 2025, with the possibility of reappointment. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Department of Athletics, utilizing the services of over 150 employees, is responsible for the intercollegiate athletics program at San Diego State University. Currently, there are 18 sport programs, approximately 550 student-athletes, and 17 offices in the department. The offices include the following: The Aztec Club/Development, Administration, Athletic Medicine, Business Office, Compliance, Communications, External Corporate Sales, Equipment, Event Management/Facilities and Operations, Human Resources, Information Technology, Marketing, Strength and Conditioning, Student-Athlete Academic Support Services, Ticket Office, and Video. For more information regarding Athletics department, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Demonstrated excellent verbal, written and interpersonal communication skills. Ability to work evenings, weekends, and travel and participate in athletic activities and events as they relate to fundraising and development. Special Event coordination experience, preferably in an Athletics environment. Experience in training and leading student workers. Ability to gain knowledge regarding NCAA rules and regulations. Working knowledge of budget policies and procedures preferred. Knowledge of Microsoft Office, Outlook, Publisher, PowerPoint, and internet navigation. Experience with Advance and Ticketmaster or similar software for ticketing and fundraising preferred. Licenses/Certifications Required California driver’s license within 10 days of hire. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,865 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 23, 2024. To receive full consideration, apply by July 22, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu. Advertised: Jul 08 2024 Pacific Daylight Time Applications close: Closing Date/Time:
RTC of Southern Nevada
Las Vegas, Nevada, United States
THE POSITION **Although there is a salary range for this position, the candidate hired into this position will be hired at the bottom of the salary range.** This recruitment will be used to establish an open competitive and promotional eligibility list that may be used to fill this vacancy and vacancies occurring in this classification for a minimum period of six (6) months. All communication with applicants will be via email. Applicants must provide a current and valid email address when applying. RTC Department of Human Resources determines whether or not you meet the minimum qualifications for the job based on your experience as you describe it on your application. Do not substitute a resume for your application, or write “See Attached Resume” on your application. We do not review resumes, unless specifically stated on the job announcement. Qualifying education and experience must be clearly documented in the "Education and Work Experience" section of the application. Applicants not meeting these requirements will not be considered for employment. Oversees the planning and operations surrounding special events, construction, and other detours that impact transit operations. FLSA STATUS: Exempt Working Conditions: May work shifts on days, evenings, weekends, and holidays. REQUIREMENTS Education and Work Experience: Equivalent to a bachelor's degree in Business Administration or closely related field and two (2) years of full-time transit operations, or related experience. Licensing and Certifications: Must possess and maintain a valid Class C driver's license at time of application. Background Investigation: Employment with the Regional Transportation Commission in this position is contingent upon successful completion of a comprehensive background investigation, including qualifying education/experience verification, social security trace, criminal history records review, and driving history records check. Required Forms: 1. RTC Application On-Line Profile: Follow all the instructions on the application to include any education and work experience that would qualify you for this position. Only the most qualified candidates will be invited to participate in the examination process. Candidates should ensure they highlight any of the following professional experience they possess on their applications/resumes: • Demonstrated experience with event coordination with external and internal stakeholders as well as contracted staff • Ability to organize task related to special events • Ability to communicate in writing and verbally • Ability to perform in extreme environmental conditions and in areas of high traffic volume PHYSICAL DEMANDS Physical ability to perform duties in a typical office environment; stamina to stand and walk for extended periods of time; strength to lift and maneuver materials and equipment weighing up to 25 pounds with proper equipment; vision to read printed materials; and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. EXAMPLE OF DUTIES Oversees the identification, planning and operations surrounding special events, construction, and other detours that impact transit operations as required; audits accuracy of information and forwards to appropriate parties. May plan, assign and/or supervise the work of assigned staff; may function as an assistant to the section manager or as a team leader. Analyzes and compiles data from lists and logs; configures data and writes activity reports; briefs subordinate lead workers on issues, programs and activities. Coordinates and schedules activities to ensure efficient and effective service, in accordance with applicable laws, codes, policies and procedures. Ensures that detours are followed as scheduled; and communicates results to appropriate parties. Implements new software products, forms and methods to make work processes more efficient and effective. Assists in the improvement of transit services; develops procedures and processes. Analyzes, investigates, and responds to issues and concerns. Represents the RTC at meetings and events. Provides assistance to customers; interacts with local officials, construction companies, barricade companies, the RTC Regional Traffic Control Coordinator, and the general public while following and ensuring that all RTC polices are followed. Manages multiple projects/deliverables with short targeted completion dates. Other duties as assigned. GROUP INSURANCE - Health and dental insurance is available at a minimal expense to eligible employees, spouses and dependents. The RTC pays the monthly life insurance premium for eligible employees. SERVICE CONNECTED DISABILITY INSURANCE - Eligible employees are covered by a Workman's Compensation Program in accordance with the provisions of the Nevada Industrial Insurance Act (NRS Chapter 616) and the Nevada Occupational Diseases Act (NRS 617). LONG-TERM DISABILITY INSURANCE - The RTC pays a monthly premium toward a long-term disability plan for eligible employees. VACATION - Vacation leave accrual is based on length of RTC employment. Initial accrual is at the rate of 3.08 vacation hours for each biweekly pay period. SICK LEAVE - Eligible employees accrue 3.7 hours of sick leave for each biweekly pay period. Employees completing 10 years of service accrue an additional .92 hours of sick leave per biweekly pay period. MISCELLANEOUS LEAVES - Court leave, military leave, parental leave, leave without pay, blood donor leave, education leave, and RTC promotional/transfer application examination leave are available (upon approval) for eligible permanent employees. RETIREMENT - Full-time employees become a member of the Nevada State Public Employees Retirement System under an employer paid plan. LONGEVITY PAY - Effective July 1, 2021, permanent employees who have completed 5 full years of creditable service with the RTC are entitled to a one time longevity payment in addition to their base salary. Longevity is paid annually, in a one time lump sum amount, at the rate of .57 of 1% at 5 years. CREDIT UNION - RTC employees and their families are eligible to join the Clark County Credit Union. TUITION REIMBURSEMENT - Eligible employees may be awarded tuition reimbursement upon successful completion of pre-approved, job related courses. FMLA - Employees who have worked for the RTC for at least one year, and have worked at least 1,250 hours over the preceding 12 months are eligible for the provisions of the Family Medical Leave Act. Closing Date/Time: 9/9/2024 6:00 PM Pacific
Aug 23, 2024
Full Time
THE POSITION **Although there is a salary range for this position, the candidate hired into this position will be hired at the bottom of the salary range.** This recruitment will be used to establish an open competitive and promotional eligibility list that may be used to fill this vacancy and vacancies occurring in this classification for a minimum period of six (6) months. All communication with applicants will be via email. Applicants must provide a current and valid email address when applying. RTC Department of Human Resources determines whether or not you meet the minimum qualifications for the job based on your experience as you describe it on your application. Do not substitute a resume for your application, or write “See Attached Resume” on your application. We do not review resumes, unless specifically stated on the job announcement. Qualifying education and experience must be clearly documented in the "Education and Work Experience" section of the application. Applicants not meeting these requirements will not be considered for employment. Oversees the planning and operations surrounding special events, construction, and other detours that impact transit operations. FLSA STATUS: Exempt Working Conditions: May work shifts on days, evenings, weekends, and holidays. REQUIREMENTS Education and Work Experience: Equivalent to a bachelor's degree in Business Administration or closely related field and two (2) years of full-time transit operations, or related experience. Licensing and Certifications: Must possess and maintain a valid Class C driver's license at time of application. Background Investigation: Employment with the Regional Transportation Commission in this position is contingent upon successful completion of a comprehensive background investigation, including qualifying education/experience verification, social security trace, criminal history records review, and driving history records check. Required Forms: 1. RTC Application On-Line Profile: Follow all the instructions on the application to include any education and work experience that would qualify you for this position. Only the most qualified candidates will be invited to participate in the examination process. Candidates should ensure they highlight any of the following professional experience they possess on their applications/resumes: • Demonstrated experience with event coordination with external and internal stakeholders as well as contracted staff • Ability to organize task related to special events • Ability to communicate in writing and verbally • Ability to perform in extreme environmental conditions and in areas of high traffic volume PHYSICAL DEMANDS Physical ability to perform duties in a typical office environment; stamina to stand and walk for extended periods of time; strength to lift and maneuver materials and equipment weighing up to 25 pounds with proper equipment; vision to read printed materials; and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. EXAMPLE OF DUTIES Oversees the identification, planning and operations surrounding special events, construction, and other detours that impact transit operations as required; audits accuracy of information and forwards to appropriate parties. May plan, assign and/or supervise the work of assigned staff; may function as an assistant to the section manager or as a team leader. Analyzes and compiles data from lists and logs; configures data and writes activity reports; briefs subordinate lead workers on issues, programs and activities. Coordinates and schedules activities to ensure efficient and effective service, in accordance with applicable laws, codes, policies and procedures. Ensures that detours are followed as scheduled; and communicates results to appropriate parties. Implements new software products, forms and methods to make work processes more efficient and effective. Assists in the improvement of transit services; develops procedures and processes. Analyzes, investigates, and responds to issues and concerns. Represents the RTC at meetings and events. Provides assistance to customers; interacts with local officials, construction companies, barricade companies, the RTC Regional Traffic Control Coordinator, and the general public while following and ensuring that all RTC polices are followed. Manages multiple projects/deliverables with short targeted completion dates. Other duties as assigned. GROUP INSURANCE - Health and dental insurance is available at a minimal expense to eligible employees, spouses and dependents. The RTC pays the monthly life insurance premium for eligible employees. SERVICE CONNECTED DISABILITY INSURANCE - Eligible employees are covered by a Workman's Compensation Program in accordance with the provisions of the Nevada Industrial Insurance Act (NRS Chapter 616) and the Nevada Occupational Diseases Act (NRS 617). LONG-TERM DISABILITY INSURANCE - The RTC pays a monthly premium toward a long-term disability plan for eligible employees. VACATION - Vacation leave accrual is based on length of RTC employment. Initial accrual is at the rate of 3.08 vacation hours for each biweekly pay period. SICK LEAVE - Eligible employees accrue 3.7 hours of sick leave for each biweekly pay period. Employees completing 10 years of service accrue an additional .92 hours of sick leave per biweekly pay period. MISCELLANEOUS LEAVES - Court leave, military leave, parental leave, leave without pay, blood donor leave, education leave, and RTC promotional/transfer application examination leave are available (upon approval) for eligible permanent employees. RETIREMENT - Full-time employees become a member of the Nevada State Public Employees Retirement System under an employer paid plan. LONGEVITY PAY - Effective July 1, 2021, permanent employees who have completed 5 full years of creditable service with the RTC are entitled to a one time longevity payment in addition to their base salary. Longevity is paid annually, in a one time lump sum amount, at the rate of .57 of 1% at 5 years. CREDIT UNION - RTC employees and their families are eligible to join the Clark County Credit Union. TUITION REIMBURSEMENT - Eligible employees may be awarded tuition reimbursement upon successful completion of pre-approved, job related courses. FMLA - Employees who have worked for the RTC for at least one year, and have worked at least 1,250 hours over the preceding 12 months are eligible for the provisions of the Family Medical Leave Act. Closing Date/Time: 9/9/2024 6:00 PM Pacific
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment : Full-Time, Probationary Job Classification : Administrative Analyst/Specialist - Exempt II Anticipated Hiring Range : $6,095 - $7,225 per month ($73,140 - $86,700 annually) Work Hours : Monday - Friday, 8am - 5pm, unless otherwise notified Recruitment Closing Date : September 3, 2024 THE DEPARTMENT: Outreach, Recruitment & Educational Partnerships (OREP) is responsible for outreach and recruitment of prospective domestic undergraduate students and plays a key role in enrollment planning and reporting. OREP is charged with promoting the image of the University, it's programs and uniqueness; attracting and recruiting a diverse and high achieving pool of applicants; developing relationships and collaborations with campus external and internal constituents; and, providing timely, accurate and comprehensive services to students and campus through point of inquiry and enrollment. DUTIES AND RESPONSIBILITIES: Event Coordination Serves as the lead for event planning and coordination of special projects and events administered by OREP. Coordinates event logistics, identifies and confirms required spaces, hospitality, and administrative support needs of multiple prospective and yield events, including but not limited too: Explore CPP: Fall Preview Day; Leadership Summit Series with community colleges and high schools in the region; Spring Open House (campus-wide event); Summer Staff Outreach Retreats; Counselor & Community Based Organization Trainings; various events with special emphasis on underrepresented populations, i.e. African American and Native American, and other special events as requested. Comprehensive and detailed knowledge of applicable university infrastructure, policies and procedures; ability to interpret and apply policies and procedures independently; and use judgment and discretion to act when precedents do not exist. Ability to independently handle multiple work unit priorities and projects simultaneously; develops project plan systems to track event deadlines and tasks to assure timely progress. Works with campus partners (i.e. Facilities, the Colleges, Advancement, EMS, etc.) to complete project plans. Partner on the coordination of communication regarding special events, messaging and correspondence; edit and proofread materials to ensure accuracy of content, grammar, punctuation, spelling as well as ensure proper formats are utilized. Develops presentations and print materials (e.g. agendas, brochures, invitations, nametags, tent cards, workshop programs, etc.) for OREP events, open forums, internal and external briefings, and community outreach efforts. Effectively handle interpersonal interactions at all levels, including highly confidential or sensitive situations that may involve external constituents, parents, students, faculty, or staff. Takes appropriate action to successfully resolve time sensitive issues; ability to use negotiation and persuasion skills to achieve results and expedite projects. Project and Lead Coordination Serves as lead administrative support for ad hoc committees under the oversight of the Presidential Associate for Community Partnerships and Expanding Access. Works collaboratively with OREP staff to lead the coordination and development of grant and foundation proposals. Lead project coordinator for our task management system (Team Dynamix or Asana) to ensure OREP events, projects, and communications are properly tracked to ensure requisite data and outcomes are identified. Serve as project coordinator for the development and implementation of new technology platforms utilized by the department. Serve as the lead to the Administrative Support Coordinator and Budget and Operations Analyst who make up the Operations Support unit for the department. Serve as backup to the Budget and Operations Analyst in matters pertaining to purchasing, and payroll. The incumbent must identify, register for, and attend appropriate trainings to maintain skills or expand knowledge and access to new resources. Works closely with the Budget and Operations Analyst when purchasing and tracking inventory for outreach events and activities and contracting out to vendors for campus wide events (i.e. tables and chairs, balloons, food trucks etc.). Communication Coordination Oversee and approve all communications to future students (prospects, applicants, and admitted students) before enrollment. Ensure all communications are clear, accurate, and aligned with institutional messaging. Collaborate with Strategic Communications to maintain consistency in messaging. Provide feedback and edits to improve communication materials. Coordinate with different departments to gather necessary information for communications. Develop and implement communication timelines to ensure timely delivery of messages. Ensure all communication efforts support recruitment and enrollment goals. Oversees the production of printed materials and communication pieces to support the department. Ensures that communication materials are available for scheduled events. Responsible for coordinating and obtaining all necessary copy reviews and approvals from relevant stakeholders. Collaborating with designers, photographers, faculty and others on theme, design and content of print, electronic and web-based publications to maximize impact. Utilize our various systems for engaging future students and coordinate timely follow-up with the department. OREP Participates in all OREP and divisional staff development, staff meetings, and major staff events to promote the University. Conducts testing of systems utilized by OREP (e.g., Cal State Apply application, Slate information/communication system). Adheres to laws and policies established regarding computer data, records, accounting, and personnel by the California State University, Cal Poly Pomona, and OREP to demonstrate sensitivity and appropriate conduct as a University employee. Adheres to and advises prospective students properly regarding CSU admission policies and processes. Prepares and utilizes outreach reports detailing application, admit, and enrollment trends, and analyzes prospective student inquiries to determine yield strategies. Performs administrative and programmatic duties as assigned, including providing generalist support at the department service desk and telephones. Works extended hours, weekends, and evenings to support OREP programs and services. Rotates on a needed basis to perform customer service duties and support the front-facing counter of OREP, as determined by OREP leadership and/or operational need. Ensures compliance and maintains the integrity of prospective student, applicant, and student records; staff members are strictly prohibited from making unauthorized changes without explicit HEERA permission. QUALIFICATIONS: Bachelor's Degree - and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Four (4) years of related administrative experience Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; ability to train others on new skills and procedures and provide lead work direction. PREFERRED EXPERIENCE: Certified Meeting Professional (CMP) Certification Must be technology proficient in a variety of areas (i.e. Internet, client resource management (CRM), relational databases, Microsoft Office). Must have the ability to manage change and have the ability to to use technology in the development of different types of publications. Three (3) years of progressively responsible analytical experience in higher education or similarly demanding setting, including experience performing work involving the preparation, justification, and analysis or the control of administrative functions. Strong understanding and ability to interpret policies, procedures and principles; demonstrated experience with public higher education or other public entities. Ability to speak and write effectively and clearly. Ability to establish and maintain cooperative working relationships. Experience with data analysis and making accurate projections using business mathematics and basic statistical techniques; experience organizing and planning work and projects including handling multiple priorities; experience making independent decisions and exercising sound judgment; experience compiling, writing, and presenting reports related to program or administrative specialty; demonstrated ability and experience establishing and maintaining cooperative working relationships. Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . CSU Classification Salary Range This position is part of the California State University Employees Union (CSUEU) bargaining unit - 9. The CSU Classification Standards for this position are located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is: minimum $5,273 and maximum $9,537 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Aug 20 2024 Pacific Daylight Time Applications close: Sep 03 2024 Pacific Daylight Time Closing Date/Time:
Aug 21, 2024
Type of Appointment : Full-Time, Probationary Job Classification : Administrative Analyst/Specialist - Exempt II Anticipated Hiring Range : $6,095 - $7,225 per month ($73,140 - $86,700 annually) Work Hours : Monday - Friday, 8am - 5pm, unless otherwise notified Recruitment Closing Date : September 3, 2024 THE DEPARTMENT: Outreach, Recruitment & Educational Partnerships (OREP) is responsible for outreach and recruitment of prospective domestic undergraduate students and plays a key role in enrollment planning and reporting. OREP is charged with promoting the image of the University, it's programs and uniqueness; attracting and recruiting a diverse and high achieving pool of applicants; developing relationships and collaborations with campus external and internal constituents; and, providing timely, accurate and comprehensive services to students and campus through point of inquiry and enrollment. DUTIES AND RESPONSIBILITIES: Event Coordination Serves as the lead for event planning and coordination of special projects and events administered by OREP. Coordinates event logistics, identifies and confirms required spaces, hospitality, and administrative support needs of multiple prospective and yield events, including but not limited too: Explore CPP: Fall Preview Day; Leadership Summit Series with community colleges and high schools in the region; Spring Open House (campus-wide event); Summer Staff Outreach Retreats; Counselor & Community Based Organization Trainings; various events with special emphasis on underrepresented populations, i.e. African American and Native American, and other special events as requested. Comprehensive and detailed knowledge of applicable university infrastructure, policies and procedures; ability to interpret and apply policies and procedures independently; and use judgment and discretion to act when precedents do not exist. Ability to independently handle multiple work unit priorities and projects simultaneously; develops project plan systems to track event deadlines and tasks to assure timely progress. Works with campus partners (i.e. Facilities, the Colleges, Advancement, EMS, etc.) to complete project plans. Partner on the coordination of communication regarding special events, messaging and correspondence; edit and proofread materials to ensure accuracy of content, grammar, punctuation, spelling as well as ensure proper formats are utilized. Develops presentations and print materials (e.g. agendas, brochures, invitations, nametags, tent cards, workshop programs, etc.) for OREP events, open forums, internal and external briefings, and community outreach efforts. Effectively handle interpersonal interactions at all levels, including highly confidential or sensitive situations that may involve external constituents, parents, students, faculty, or staff. Takes appropriate action to successfully resolve time sensitive issues; ability to use negotiation and persuasion skills to achieve results and expedite projects. Project and Lead Coordination Serves as lead administrative support for ad hoc committees under the oversight of the Presidential Associate for Community Partnerships and Expanding Access. Works collaboratively with OREP staff to lead the coordination and development of grant and foundation proposals. Lead project coordinator for our task management system (Team Dynamix or Asana) to ensure OREP events, projects, and communications are properly tracked to ensure requisite data and outcomes are identified. Serve as project coordinator for the development and implementation of new technology platforms utilized by the department. Serve as the lead to the Administrative Support Coordinator and Budget and Operations Analyst who make up the Operations Support unit for the department. Serve as backup to the Budget and Operations Analyst in matters pertaining to purchasing, and payroll. The incumbent must identify, register for, and attend appropriate trainings to maintain skills or expand knowledge and access to new resources. Works closely with the Budget and Operations Analyst when purchasing and tracking inventory for outreach events and activities and contracting out to vendors for campus wide events (i.e. tables and chairs, balloons, food trucks etc.). Communication Coordination Oversee and approve all communications to future students (prospects, applicants, and admitted students) before enrollment. Ensure all communications are clear, accurate, and aligned with institutional messaging. Collaborate with Strategic Communications to maintain consistency in messaging. Provide feedback and edits to improve communication materials. Coordinate with different departments to gather necessary information for communications. Develop and implement communication timelines to ensure timely delivery of messages. Ensure all communication efforts support recruitment and enrollment goals. Oversees the production of printed materials and communication pieces to support the department. Ensures that communication materials are available for scheduled events. Responsible for coordinating and obtaining all necessary copy reviews and approvals from relevant stakeholders. Collaborating with designers, photographers, faculty and others on theme, design and content of print, electronic and web-based publications to maximize impact. Utilize our various systems for engaging future students and coordinate timely follow-up with the department. OREP Participates in all OREP and divisional staff development, staff meetings, and major staff events to promote the University. Conducts testing of systems utilized by OREP (e.g., Cal State Apply application, Slate information/communication system). Adheres to laws and policies established regarding computer data, records, accounting, and personnel by the California State University, Cal Poly Pomona, and OREP to demonstrate sensitivity and appropriate conduct as a University employee. Adheres to and advises prospective students properly regarding CSU admission policies and processes. Prepares and utilizes outreach reports detailing application, admit, and enrollment trends, and analyzes prospective student inquiries to determine yield strategies. Performs administrative and programmatic duties as assigned, including providing generalist support at the department service desk and telephones. Works extended hours, weekends, and evenings to support OREP programs and services. Rotates on a needed basis to perform customer service duties and support the front-facing counter of OREP, as determined by OREP leadership and/or operational need. Ensures compliance and maintains the integrity of prospective student, applicant, and student records; staff members are strictly prohibited from making unauthorized changes without explicit HEERA permission. QUALIFICATIONS: Bachelor's Degree - and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Four (4) years of related administrative experience Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; ability to train others on new skills and procedures and provide lead work direction. PREFERRED EXPERIENCE: Certified Meeting Professional (CMP) Certification Must be technology proficient in a variety of areas (i.e. Internet, client resource management (CRM), relational databases, Microsoft Office). Must have the ability to manage change and have the ability to to use technology in the development of different types of publications. Three (3) years of progressively responsible analytical experience in higher education or similarly demanding setting, including experience performing work involving the preparation, justification, and analysis or the control of administrative functions. Strong understanding and ability to interpret policies, procedures and principles; demonstrated experience with public higher education or other public entities. Ability to speak and write effectively and clearly. Ability to establish and maintain cooperative working relationships. Experience with data analysis and making accurate projections using business mathematics and basic statistical techniques; experience organizing and planning work and projects including handling multiple priorities; experience making independent decisions and exercising sound judgment; experience compiling, writing, and presenting reports related to program or administrative specialty; demonstrated ability and experience establishing and maintaining cooperative working relationships. Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . CSU Classification Salary Range This position is part of the California State University Employees Union (CSUEU) bargaining unit - 9. The CSU Classification Standards for this position are located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is: minimum $5,273 and maximum $9,537 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Aug 20 2024 Pacific Daylight Time Applications close: Sep 03 2024 Pacific Daylight Time Closing Date/Time:
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary Classified as: Administrative Support Coordinator II Full-time position available on or after October 7, 2024 for the department of Masters in Social Work. Under general direction the Administrative Support Coordinator II will provide comprehensive administrative support and coordination for the Department of Social Work, ensuring efficient operations and effective communication among stakeholders. Administrative Support Coordinators are distinguished by the administrative nature and scope of support work performed and/or ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. Administrative work is typically operational or procedural in nature relating to the program, office, or projects. Work is often of a project nature and may require specialized knowledge. Typically, incumbents are responsible for the full scope of project activities including initiation, execution, coordination, implementation, and evaluation. Are expected to use general office equipment and a full range of office support technology and systems including: one or more word processing and spreadsheet packages; use of a mainframe computer and on-line systems to enter data and generate reports; maintenance of desktop databases; and use of electronic and voice mail. Some positions may require the use of desktop publishing packages with graphics capabilities Job Duties Duties include but are not limited to: Perform standard clerical and secretarial work. Process standard and electronic mail. Prepare and compose correspondence, reports, and other documents. Create and maintain standard and electronic records and files and recordkeeping systems. Arrange meetings and events. Make travel and other arrangements. Order and maintain supplies. Troubleshoot office technology problems and systems. Perform other general office support and maintenance activities. Maintain, gather, and analyze data and information for various purposes. Track, monitor, coordinate, and/or compile department activities, programs, or events, budgets, and financial data. Compile and prepare various reports. Use and maintain office support technology and systems such as word processing, desktop publishing, spreadsheets, and databases to produce results Perform administrative duties in support of work unit operations and coordinate work activities. Set up and maintain office procedures related to a specific academic program or administrative office. Develop documents involving the use of software features such as charts, tables, and graphics. Provide lead work direction and coordinate unit workflow. Perform administrative duties and/or project work and coordination related to programs, policies, and procedures. Organize and arrange special events; and related activities. Provide academic or program office coordination. Track, monitor, coordinate, and/or compile department or program budgets. Provide administrative support to faculty, such as assisting in program development and planning. Respond to and/or direct student inquiries related to academic requirements. Research, troubleshoot, and resolve academic-related problems for students and faculty; develop class and related schedules. Coordinate academic-related projects such as program accreditation and grant applications. Interact with a variety of campus and community constituents. Work with students, faculty, and staff to assist them or resolve problems. Network to build campus relationships to expedite work and projects. Coordinate work and projects. Serve as a primary contact and/or resource to outside parties, such as vendors or governmental agencies, and/or to top-level administrators. Other duties as assigned. Minimum Qualifications Education/Experience: Entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications Bachelor’s degree in Business Administration, Public Administration, Social Work, or a related field. Minimum of 2 years of progressively responsible administrative support experience. Experience with budget management, grant administration, and financial reporting. Experience coordinating meetings, events, and special projects. Experience with database management and maintaining confidential records. Experience leading and providing direction to others. Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Ability to understand and operate in a variety of organizational structures. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Special Conditions Occasionally work evening and weekends as needed. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $3,865 - $4,252 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Support Coordinator II range: $4,058 - $6,653 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline August 30, 2024 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Aug 22 2024 Pacific Daylight Time Applications close: Aug 30 2024 Pacific Daylight Time Closing Date/Time:
Aug 23, 2024
Position Summary Classified as: Administrative Support Coordinator II Full-time position available on or after October 7, 2024 for the department of Masters in Social Work. Under general direction the Administrative Support Coordinator II will provide comprehensive administrative support and coordination for the Department of Social Work, ensuring efficient operations and effective communication among stakeholders. Administrative Support Coordinators are distinguished by the administrative nature and scope of support work performed and/or ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. Administrative work is typically operational or procedural in nature relating to the program, office, or projects. Work is often of a project nature and may require specialized knowledge. Typically, incumbents are responsible for the full scope of project activities including initiation, execution, coordination, implementation, and evaluation. Are expected to use general office equipment and a full range of office support technology and systems including: one or more word processing and spreadsheet packages; use of a mainframe computer and on-line systems to enter data and generate reports; maintenance of desktop databases; and use of electronic and voice mail. Some positions may require the use of desktop publishing packages with graphics capabilities Job Duties Duties include but are not limited to: Perform standard clerical and secretarial work. Process standard and electronic mail. Prepare and compose correspondence, reports, and other documents. Create and maintain standard and electronic records and files and recordkeeping systems. Arrange meetings and events. Make travel and other arrangements. Order and maintain supplies. Troubleshoot office technology problems and systems. Perform other general office support and maintenance activities. Maintain, gather, and analyze data and information for various purposes. Track, monitor, coordinate, and/or compile department activities, programs, or events, budgets, and financial data. Compile and prepare various reports. Use and maintain office support technology and systems such as word processing, desktop publishing, spreadsheets, and databases to produce results Perform administrative duties in support of work unit operations and coordinate work activities. Set up and maintain office procedures related to a specific academic program or administrative office. Develop documents involving the use of software features such as charts, tables, and graphics. Provide lead work direction and coordinate unit workflow. Perform administrative duties and/or project work and coordination related to programs, policies, and procedures. Organize and arrange special events; and related activities. Provide academic or program office coordination. Track, monitor, coordinate, and/or compile department or program budgets. Provide administrative support to faculty, such as assisting in program development and planning. Respond to and/or direct student inquiries related to academic requirements. Research, troubleshoot, and resolve academic-related problems for students and faculty; develop class and related schedules. Coordinate academic-related projects such as program accreditation and grant applications. Interact with a variety of campus and community constituents. Work with students, faculty, and staff to assist them or resolve problems. Network to build campus relationships to expedite work and projects. Coordinate work and projects. Serve as a primary contact and/or resource to outside parties, such as vendors or governmental agencies, and/or to top-level administrators. Other duties as assigned. Minimum Qualifications Education/Experience: Entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications Bachelor’s degree in Business Administration, Public Administration, Social Work, or a related field. Minimum of 2 years of progressively responsible administrative support experience. Experience with budget management, grant administration, and financial reporting. Experience coordinating meetings, events, and special projects. Experience with database management and maintaining confidential records. Experience leading and providing direction to others. Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Ability to understand and operate in a variety of organizational structures. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Special Conditions Occasionally work evening and weekends as needed. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $3,865 - $4,252 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Support Coordinator II range: $4,058 - $6,653 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline August 30, 2024 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Aug 22 2024 Pacific Daylight Time Applications close: Aug 30 2024 Pacific Daylight Time Closing Date/Time:
Santa Fe Springs, CA
Santa Fe Springs, California, United States
The City of Santa of Santa Fe Springs Community Services Department is seeking a highly-motivated individual for the position of Program Coordinator I. PLEASE NOTE: Recruitment is scheduled to close on September 12th at 5pm. As such, interested Candidates are encouraged to apply early. First Application Review: The week of September 9th. Employment Type : Full-time position represented by the City of Santa Fe Springs City Employees Association. Work Schedule: The Program Coordinator I is assigned a 4/10 work schedule. F amily and Human Services (FHS) Division: The Family and Human Services Division of the Community Services Department is responsible for the development, implementation, and planning of Senior Adults Services, Family services, Volunteer Income Tax Assistance Program, Legal Services Program, facility rentals, special events, and transportation services. Incumbent will be placed in Transportation Services: Transportation Services: Transportation Services provides safe and reliable transportation services to our transit dependent residents. We provide medical and nutritional transportation for seniors (60 years and older), and disabled residents. The Program Coordinator I will assist in the creation of routes, driver programs, vehicle programs, scheduling of excursions, and assist with providing Municipal Services documentation for vehicle maintenance. POSITION PURPOSE: Under general supervision, assists in the implementation, coordination, and supervision of specialized comprehensive City-wide programs in one or more of the following general areas: outdoor education/recreation, aquatics, City facility rentals, special events, parks/playgrounds, sports leagues, recreational classes, youth sports, etc. SUPERVISION RECEIVED: Receives direct supervision from a Community Services Supervisor, Programs Coordinator II. SUPERVISION EXERCISED: This position provides functional supervisions and leadership of assigned subordinate personnel. May provide supervision, including instructing, training, and directing Community Services Program Leader I's, II's, III's and volunteers. EXAMPLES OF DUTIES AND RESPONSIBILITIES: A. Held in Common: Supports the Mission of the City and its Elected and Appointed Officials. Provides courteous and timely service to the public as the ultimate employer.Works cooperatively with other City employees.Exhibits integrity and displays ethical behavior. B. Essential Job Specific Duties: Implements, directs, and coordinates recreation programs and activities for all age groups.Makes recommendations regarding new programs or existing program changes.Assists in developing goals and objectives for assigned programs.Assists in coordinating the daily operation and maintenance of recreational facilities including the distribution of equipment and instruction of recreational and athletic classes and clinics.Assists in the development, implementation, and planning of special events. C. Other Job Specific Duties: Inspects playgrounds, swimming pools, community services facilities, and other recreational areas.Ensures that buildings, grounds, and equipment are properly maintained.Ensures compliance with program goals and procedures.Ensures proper collection and maintains accountability for revenues by registration and facility use fees.Maintains attendance records and assists in the procurement of supplies and equipment.Develops and updates handbooks, brochures, and other recreational promotional and instructional materials.Assists in handling citizen inquiries, requests, complaints, and special problems regarding recreation programs and facilities.Provides assistance to local clubs, boards, committees, organizations, and other special interest groups regarding the City's recreation programming.Prepares reports; maintains a variety of records.Maintains working relationships with other departments and outside agencies to secure necessary approvals as required.Performs related duties as required. REPRESENTATIVE COMPETENCIES AND QUALIFICATIONS: The requirements listed below are representative of the knowledge, skill and ability required to satisfactorily perform the jobs essential duties and responsibilities. Knowledge of: Recreation programming philosophy, trends, principles, and techniques. Supplies, equipment, personnel, and organization necessary to conduct a planned recreational & community services programs. General safety practices and procedures as they related to proper conduct of recreational programs and activities. Aquatic and recreation field. Recreational and cultural activities for children, youth, and adults. Departmental policies and procedures. Federal, state, and local laws, codes, and regulations, if applicable. English usage, spelling, grammar, and punctuation. Modern office procedures and equipment including computers. Word processing and other related software applications. Ability to: Plan and coordinate recreational activities and programs. Lead and instruct children, youth, and adults in a variety of recreational activities. Prepare reports; maintain records. Follow written and oral instructions. Communicate effectively verbally and in writing. Work with accuracy and attention to detail. Operate and use modern office equipment. Effectively organize and prioritize assigned work. Establish and maintain effective working relationships with other people. EDUCATION AND EXPERIENCE: The following requirements generally demonstrate possession of the minimum requisite knowledge and ability necessary to perform the duties of the position. A typical way to obtain these would be: A Bachelor's degree in recreation or a related field, highly desirable, plus one (1) year of professional recreation experience, or High school diploma, GED, or equivalent; AND sixty (60) semester units (or equivalent quarter units) from an accredited college or university, and a minimum of three (3) year of progressively responsible work experience in recreation or closely related field. A valid State of California driver's license and an acceptable driving record. CPR and First Aid certificates are required at the time of hire.* *Incumbents are required to have a valid CPR, AED, and First Aid Certification at time of appointment and must maintain appropriate certifications as a condition of employment (subject to verification). It is the incumbent's responsibility to ensure that copies of the current and valid certificates are on file with the Human Resources Office at all times. DOCUMENTATION REQUIRED: The following documentation must be upload and submitted with your on-line application. NOTE: To ensure proper uploading of documents to on-line application record, it is best to reduce the file size of the electronic document before uploading. Proof of certification: Proof of Education (Degree OR Unofficial Transcripts) Failure to provide the required documentation will result in your application being removed from further consideration. Please DO NOT submit any additional documentation with your online application, other than those listed above. NEPOTISM POLICY: Relatives may be appointed regardless of the designation of full or part-time classification. Candidates with relatives employed by the City will be excluded from applying for a vacancy if one or more of the following criteria exist: 1) The appointment of a relative would place one in a supervisory capacity directly over the other 2) The appointment would create a situation in which it is conceivable personal gain for one could be obtained by the actions of the other 3) The appointment would create a situation where performance or non-performance of either would have a direct effect upon the performance of the other 4) The appointment would create a situation where the confidentiality of either could be compromised. Candidates with relatives employed by the City will be evaluated on a case-by-case basis. "Relative" shall be defined as: mother, father, son, daughter, brother, sister, grandmother, grandfather, grandchild, spouse, domestic partner, step mother, step-father, step-sister, step-brother, stepchild and step grandchild. WORKING CONDITIONS: The work environment characteristics described are representative of those an employee encounters in performing the essential functions of this job. Work is performed indoors and outdoors. Noise level is quiet to loud. Hazards are minimal. Occasional exposure to chemicals, fumes, gases, and odors. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable employees with disabilities to perform the essential duties. Stand, sit, walk, kneel, crouch, stoop, and bend. Push, pull, and reach overhead and above shoulders. Hear and speak both in person and on the telephone. See well enough to read documents and operate office equipment. Lift and move up to 45 pounds. HOW TO APPLY: Applicants are required to complete and submit a city application online. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the link located at the top of this page. New users must first create an account. METHOD OF SELECTION: Selection may be based upon an application review, a performance examination and evaluation, and a structured interview. Appointment will be contingent upon a criminal record check and physical examination, including a drug screen. ACCOMMODATION: If you require special testing and/or interview accommodations due to a physical, mental, or learning disability, please call the Human Resources Office at (562) 409-7530 at least 5 days prior to the scheduled date. https://cms5.revize.com/revize/santafespringsca/departments/human_resources/benefits.php Closing Date/Time: 9/12/2024 5:00 PM Pacific
Aug 30, 2024
Full Time
The City of Santa of Santa Fe Springs Community Services Department is seeking a highly-motivated individual for the position of Program Coordinator I. PLEASE NOTE: Recruitment is scheduled to close on September 12th at 5pm. As such, interested Candidates are encouraged to apply early. First Application Review: The week of September 9th. Employment Type : Full-time position represented by the City of Santa Fe Springs City Employees Association. Work Schedule: The Program Coordinator I is assigned a 4/10 work schedule. F amily and Human Services (FHS) Division: The Family and Human Services Division of the Community Services Department is responsible for the development, implementation, and planning of Senior Adults Services, Family services, Volunteer Income Tax Assistance Program, Legal Services Program, facility rentals, special events, and transportation services. Incumbent will be placed in Transportation Services: Transportation Services: Transportation Services provides safe and reliable transportation services to our transit dependent residents. We provide medical and nutritional transportation for seniors (60 years and older), and disabled residents. The Program Coordinator I will assist in the creation of routes, driver programs, vehicle programs, scheduling of excursions, and assist with providing Municipal Services documentation for vehicle maintenance. POSITION PURPOSE: Under general supervision, assists in the implementation, coordination, and supervision of specialized comprehensive City-wide programs in one or more of the following general areas: outdoor education/recreation, aquatics, City facility rentals, special events, parks/playgrounds, sports leagues, recreational classes, youth sports, etc. SUPERVISION RECEIVED: Receives direct supervision from a Community Services Supervisor, Programs Coordinator II. SUPERVISION EXERCISED: This position provides functional supervisions and leadership of assigned subordinate personnel. May provide supervision, including instructing, training, and directing Community Services Program Leader I's, II's, III's and volunteers. EXAMPLES OF DUTIES AND RESPONSIBILITIES: A. Held in Common: Supports the Mission of the City and its Elected and Appointed Officials. Provides courteous and timely service to the public as the ultimate employer.Works cooperatively with other City employees.Exhibits integrity and displays ethical behavior. B. Essential Job Specific Duties: Implements, directs, and coordinates recreation programs and activities for all age groups.Makes recommendations regarding new programs or existing program changes.Assists in developing goals and objectives for assigned programs.Assists in coordinating the daily operation and maintenance of recreational facilities including the distribution of equipment and instruction of recreational and athletic classes and clinics.Assists in the development, implementation, and planning of special events. C. Other Job Specific Duties: Inspects playgrounds, swimming pools, community services facilities, and other recreational areas.Ensures that buildings, grounds, and equipment are properly maintained.Ensures compliance with program goals and procedures.Ensures proper collection and maintains accountability for revenues by registration and facility use fees.Maintains attendance records and assists in the procurement of supplies and equipment.Develops and updates handbooks, brochures, and other recreational promotional and instructional materials.Assists in handling citizen inquiries, requests, complaints, and special problems regarding recreation programs and facilities.Provides assistance to local clubs, boards, committees, organizations, and other special interest groups regarding the City's recreation programming.Prepares reports; maintains a variety of records.Maintains working relationships with other departments and outside agencies to secure necessary approvals as required.Performs related duties as required. REPRESENTATIVE COMPETENCIES AND QUALIFICATIONS: The requirements listed below are representative of the knowledge, skill and ability required to satisfactorily perform the jobs essential duties and responsibilities. Knowledge of: Recreation programming philosophy, trends, principles, and techniques. Supplies, equipment, personnel, and organization necessary to conduct a planned recreational & community services programs. General safety practices and procedures as they related to proper conduct of recreational programs and activities. Aquatic and recreation field. Recreational and cultural activities for children, youth, and adults. Departmental policies and procedures. Federal, state, and local laws, codes, and regulations, if applicable. English usage, spelling, grammar, and punctuation. Modern office procedures and equipment including computers. Word processing and other related software applications. Ability to: Plan and coordinate recreational activities and programs. Lead and instruct children, youth, and adults in a variety of recreational activities. Prepare reports; maintain records. Follow written and oral instructions. Communicate effectively verbally and in writing. Work with accuracy and attention to detail. Operate and use modern office equipment. Effectively organize and prioritize assigned work. Establish and maintain effective working relationships with other people. EDUCATION AND EXPERIENCE: The following requirements generally demonstrate possession of the minimum requisite knowledge and ability necessary to perform the duties of the position. A typical way to obtain these would be: A Bachelor's degree in recreation or a related field, highly desirable, plus one (1) year of professional recreation experience, or High school diploma, GED, or equivalent; AND sixty (60) semester units (or equivalent quarter units) from an accredited college or university, and a minimum of three (3) year of progressively responsible work experience in recreation or closely related field. A valid State of California driver's license and an acceptable driving record. CPR and First Aid certificates are required at the time of hire.* *Incumbents are required to have a valid CPR, AED, and First Aid Certification at time of appointment and must maintain appropriate certifications as a condition of employment (subject to verification). It is the incumbent's responsibility to ensure that copies of the current and valid certificates are on file with the Human Resources Office at all times. DOCUMENTATION REQUIRED: The following documentation must be upload and submitted with your on-line application. NOTE: To ensure proper uploading of documents to on-line application record, it is best to reduce the file size of the electronic document before uploading. Proof of certification: Proof of Education (Degree OR Unofficial Transcripts) Failure to provide the required documentation will result in your application being removed from further consideration. Please DO NOT submit any additional documentation with your online application, other than those listed above. NEPOTISM POLICY: Relatives may be appointed regardless of the designation of full or part-time classification. Candidates with relatives employed by the City will be excluded from applying for a vacancy if one or more of the following criteria exist: 1) The appointment of a relative would place one in a supervisory capacity directly over the other 2) The appointment would create a situation in which it is conceivable personal gain for one could be obtained by the actions of the other 3) The appointment would create a situation where performance or non-performance of either would have a direct effect upon the performance of the other 4) The appointment would create a situation where the confidentiality of either could be compromised. Candidates with relatives employed by the City will be evaluated on a case-by-case basis. "Relative" shall be defined as: mother, father, son, daughter, brother, sister, grandmother, grandfather, grandchild, spouse, domestic partner, step mother, step-father, step-sister, step-brother, stepchild and step grandchild. WORKING CONDITIONS: The work environment characteristics described are representative of those an employee encounters in performing the essential functions of this job. Work is performed indoors and outdoors. Noise level is quiet to loud. Hazards are minimal. Occasional exposure to chemicals, fumes, gases, and odors. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable employees with disabilities to perform the essential duties. Stand, sit, walk, kneel, crouch, stoop, and bend. Push, pull, and reach overhead and above shoulders. Hear and speak both in person and on the telephone. See well enough to read documents and operate office equipment. Lift and move up to 45 pounds. HOW TO APPLY: Applicants are required to complete and submit a city application online. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the link located at the top of this page. New users must first create an account. METHOD OF SELECTION: Selection may be based upon an application review, a performance examination and evaluation, and a structured interview. Appointment will be contingent upon a criminal record check and physical examination, including a drug screen. ACCOMMODATION: If you require special testing and/or interview accommodations due to a physical, mental, or learning disability, please call the Human Resources Office at (562) 409-7530 at least 5 days prior to the scheduled date. https://cms5.revize.com/revize/santafespringsca/departments/human_resources/benefits.php Closing Date/Time: 9/12/2024 5:00 PM Pacific
The Position Come to a City that Builds Careers! As one of the largest cities in Broward County, the City of Hollywood provides an energetic, innovative and collaborative work environment for its employees. Want Top Notch Insurance? We offer low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans. Need Work Life Balance? We have got you covered with a 4-Day Work Week and an Award Winning Wellness Program. And We Don’t Stop There. The City of Hollywood provides a generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave. Repaying Student Loans? Employees at the City with 10 years of public service and on-time payments qualify for the Federal Student Loan Forgiveness Program. Let’s Partner Together and Come Grow with the City of Hollywood. Apply Now! For more information about this position and our competitive pay, benefits package and pension plan, refer to this job posting or our City website at https://www.governmentjobs.com/careers/hollywoodfl . JOB SUMMARY: This is responsible work in the field of public parks, recreation and cultural arts at a major recreation facility, assigned area or district. Incumbent coordinates recreation programs and events for the Department. Employees in this class are responsible for training, supervising and evaluating subordinate personnel who lead or assist with recreation activities and maintenance of facilities. Duties include the incumbent’s personal participation in planning and implementing a wide range of recreation programs and activities. Work extends to responsibility for the participant’s physical well-being and safety while they are on the playground, in a recreation center, or while traveling off-site. Responsibilities also involve establishing and maintaining a close working relationship with the community. Supervision is received from the PRCA Managers and/or Recreation Supervisors who review work through performance reports, conferences and observation of results. Review work of subordinates for completeness and accuracy. Oversees the scheduling of recreation staff and facilities and the planning and implementation of all recreation events and/or activities. May supervise recreation leaders, aides, volunteers, other City employees and contractors. Incumbents exercise independent judgment within established policies and procedures. ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Plans and executes recreation, cultural arts and athletic activities and events to address the needs of the community; surveys the surrounding community to develop programs and/or activities; coordinates recreation facility programs and citywide departmental and multiple facility activities. Organizes and supervises the work of subordinate staff, contract personnel and volunteers; makes recommendations regarding hiring and discipline of subordinates; provides input for employee performance evaluations; evaluates and coordinates contracted entertainers, vendors and officials. Operates a variety of related equipment, office machinery, computers and other job related software. Utilizes the City’s Recware computer program. Receives, reviews, prepares and/or submits various operational records and reports, such as monthly activity reports, time sheets, surveys, staff schedules, purchase requisitions, program proposals, program evaluations, program attendance, contracts, registration forms, insurance agreements, deposits, facility and vehicle inspections. Prepares periodic schedules of events and activities; plans and directs sports tournaments, special events, performances, aquatic programs, field trips and related programs; administers facility use, field and other activity permits; writes and disseminates news releases, media coverage items and prepares grant applications. Serves as liaison and makes presentations to community groups, prospective sponsors, Parks and Recreation organizations, grant organizations, and schools. Supervises field and facility repair and maintenance working with Public Works and other departmental maintenance personnel. Prepares reports and statistical studies; recommends and monitors program budget. Handles financial transactions and set goals and objectives for area of responsibility. Monitors expenditures and ensures economical operation of recreation activities and facilities. Monitors vendor contracts to ensure compliance. Solicits corporate sponsors and grants for city programs. Adheres to the City and Department policies in the discharge of duties and responsibilities and ensure the same from subordinate staff. Keeps abreast of changes in operation philosophies and policies of the City and Department through staff meetings and inter-departmental correspondences. Chaperon or serve as supervisor for events and trips as required. Responds to telephone inquiries regarding departmental activities. Greets and assist visitors to the facility. Enforce the City’s Youth Program Background Check policy and procedures. Must effectively and positively represent the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation. Must establish and maintain effective and professional relationships with work colleagues, supervisors and managers. Performs related work as required for this position description only. The Requirements EDUCATION/EXPERIENCE: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required: Associate's Degree from an accredited University or College in Parks and Recreation, Physical Education, Sports Management or a related field and three (3) years experience. Preferred: Bachelor’s Degree from an accredited University or College in Parks and Recreation, Physical Education, Sports Management or a related field and five (5) years experience. Certified Parks and Recreation Professional (CPRP) preferred. Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements. CERTIFICATES, LICENSES, REGISTRATIONS : CPR and First Aid Certification to include (AED) within six (6) months of date of hire Valid Driver’s License: With proof of automobile insurance Background Check: Must have an acceptable background record Driving Abstract: Must have an acceptable driving record KNOWLEDGE, SKILLS, ABILITIES: Knowledge of the philosophy and objectives of municipal parks, recreation and cultural arts programming and Departmental operational procedures. Knowledge in the area of athletic events, youth and adult activities and aquatics programs, rules and operations. Ability to schedule and program recreation services. Ability to plan, organize and supervise employees in a manner conducive to performance standards and high morale. Ability to apply principles of logical thinking to define problems, collect data, establish facts and draw valid conclusions. Ability to identify problems or situations as they occur and identify, analyze and/or assist with alternative solutions before exercising judgment. Ability to implement decisions in accordance with prescribed and effective policies and procedures. Ability to make independent judgments. Knowledge of first aid and safety practices. Skills and experience in directing participants in recreation, cultural and athletic programs and activities. Knowledgeable in the applicable laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position and has the ability to help ensure Department compliance with all applicable laws and regulations through effective supervision. Ability to establish and maintain effective working relationships with supervisors, subordinates, other departments, vendors, sponsors and the community. Ability to maintain records and prepare professional reports. Ability to perform basic mathematics, spelling and grammar. Ability to anticipate work to be done and initiates proper and acceptable direction for the completion of work with a minimum of supervision and instruction. Ability to be trained in Recware, Microsoft Word and Microsoft Excel computer programs and related software. Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers and the public. Knowledge of City and Department policy and procedures PHYSICAL DEMANDS: The physical abilities described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak and be required to exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. May require fingering: picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling. Specific vision abilities required by this job include close and distance vision, peripheral, and depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT: Work is performed primarily in an office environment that requires the employee to be sensitive to change and responsive to changing goals, priorities, and needs. The Examination Required Education and Background Information: Look over the announcement carefully to determine your eligibility. Please note minimum education and experience requirements. Closed competitive positions are open only to employees while open competitive positions are open to anyone who meets the minimum qualifications for the position. Evidence of a GED test score is required if submitted for high school diploma. Applicants are responsible for clearly documenting work experience and/or providing all relevant information at the time of application. Additional information will not be accepted after the announcement closing date. Examination: Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: written examination, performance examination, education and experience evaluation, oral examination and/or other job-related examinations. You will be notified of the time and place of your examination. A passing grade is required on each part of the process. Repeated participation in any examination for which the same test is used is limited to once every 6 months. Your examination results will be sent by email as soon as possible after the grading is completed. Final passing grades are used to determine a candidate's position on the eligibility list of successful candidates. Departments fill vacancies from this list. The top three names are considered for each vacancy unless otherwise modified. Those not appointed are returned to the eligibility list for further consideration in accordance with the Civil Service Ordinance. Your name will remain on a register for one year for open competitive examinations and two years for closed competitive except where labor contract conflicts. Your name may be removed from an eligibility list prior to one year according to Hollywood's Civil Service Ordinance or labor contracts. Your eligibility may be canceled if you refuse a position or if you are not available for work. You are responsible for notifying the Employment Office, in writing, of any change in your address or telephone number. Special Accommodation and Communication Needs: The City of Hollywood provides necessary reasonable accommodation in the examination process upon request to persons with disabilities. Such requests must be made PRIOR to any scheduled examination. Veteran's Preference: The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes.For additional information, please refer to the Florida Department of Veterans' Affairs . Additional Information All successful applicants will be required to pass an extensive background which may include criminal history searches, driving history checks, credit report, courthouse searches, education verification, employment verification, professional license verification, or other search methods as deemed necessary for the position. In addition, the applicant will be required to undergo a medical examination, which may include a drug screening, prior to appointment. Applicants who are considered for employment will be required to pay $55.00 for the background investigation . EMPLOYMENT OF RELATIVES: The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions: The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list; The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board; The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee. As of 12/15/2005 the City will require all newly hired employees to sign an affidavit affirming non-usage of tobacco or tobacco products within the last year prior to submission of application and will continue to be a non-user of tobacco products throughout employment with the City of Hollywood. REASONABLE ACCOMMODATION: The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216. All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications). The City of Hollywood is an Equal Opportunity / Equal Access Employer. SUMMARY OF BENEFITS FOR GENERAL EMPLOYEES All regular full time Employees shall accrue paid vacation following their employment anniversary date. Employees who regularly work 40 hours per week shall accrue vacation leave as follows: up to seven (7) completed years 80 hours more than seven (7) but less than ten (10) completed years 112 hours more than ten (10) but less than fifteen (15) completed years 144 hours more than fifteen (15) but less than twenty (20) completed years160 hours twenty (20) completed years and above200 hours After completion of the first full year of service, vacation time accrued as of September 30th of each year is to be utilized during the following 15 months. Cash payment in lieu of unused vacation shall be made only upon termination of employment or upon approval of the City Manager. General employees shall accrue eight hours of sick leave for each month worked with no limit on the amount of sick leave that is accumulated. Additionally, each fiscal year an employee shall have the option of converting a maximum of 40 hours of accrued sick leave days to personal leave, provided the employee has a balance of 96 hours after the conversion. Accrued sick leave shall be terminally paid at the following rates in relationship to full years of credited service with the City to a maximum of 1200 hours (e.g., an employee with 20 or more years of service with 1200 (or more) hours of sick leave shall be paid at 80% of 1200 hours, which would be 960 hours): Accrued Sick Leave Payout Less than five (5) years 20% sick leave Five (5) to ten (10) years 40% sick leave Ten (10) or more years 70% sick leave Twenty (20) or more years 80% sick leave Upon the accumulation of 300 sick leave hours, all employees have the option of converting the next forty (40) hours of sick leave days to vacation days. Employees may participate in the City's Sick Leave Pool Program upon the completion of one year of employment and with a minimum accumulation of 96 hours of sick and/or vacation leave. This program entitles eligible employees to participate in extended sick leave benefits for cases involving non-work related catastrophic, or long-term illnesses, or injuries. General employees may receive the following holidays: New Year's Day Martin Luther King, Jr.'s Birthday President's Day Memorial Day Juneteenth Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Eve Christmas Day New Year's Eve General employees will receive two paid workdays each fiscal year (either 8 or 10-hour days) of use-it-or-lose-it time off in recognition of the importance of mental health well-being. General employees will be granted 40 hours of paid bereavement leave for the demise of a close family member. General employees will receive longevity compensation added to their base salary for the following cumulative years of service with the City: 5 years of service 5% 10 years of service 3% 12.5 years of service 2.75% 15 years of service 2% General employees and families shall be provided the option of coverage in the City’s health insurance plans. The City will contribute 80% of the premium for employees electing single or dependent coverage on the OAP plan and the employee will be responsible for contributing 20% of the premium; The City will contribute 100% of the premium for employees electing single coverage on the OAPIN plan. For employees adding dependents, the City will contribute 90% toward the premium and the employee will be responsible for contributing 10% of the premium. For 2024, the biweekly rates are as follows: Enrollment Tier |Medical OAP |Medical OAPIN Employee Only | $87.89 | $0 Employee +1 | $175.78 | $39.34 Employee + 2 or More | $281.24 | $86.56 Each member shall have the option of completing an annual wellness preventative physical through the City’s contracted provider currently named Life Scan with the costs of the scan paid for by the City up to $395 for each member which includes a comprehensive medical evaluation, ultrasound imaging, cardio-pulmonary assessments, vision and hearing test, and extensive laboratory blood profiles. General employees shall be provided group dental with $19.00 of the monthly premium costs paid by the City. There are three benefit plan offerings. For 2024, the biweekly rates are as follows: Enrollment Tier | Dental DPPO Low | Dental DPPO High | Dental DPPO Buy UP Employee Only | $5.17 | $21.37 | $25.11 Employee +1 | $14.80 | $40.68 | $46.82 Employee + 2 or More | $23.69 | $58.51 | $66.86 General employees shall have the option to purchase vision coverage through payroll deductions. Three plans are offered. Enrollment Tier | VSP Option 1 | VSP Option 2 | VSP Option 3 Employee Only | $2.36 | $3.87 | $4.44 Employee +1 | $4.73 | $7.73 | $8.87 Employee + 2 or More | $7.61 | $12.45 | $14.28 Employees will receive from the City a “use it or lose it” Health Reimbursement Account annually. The amount to the employee is determined by the employee’s medical enrollment status or if no coverage is elected then it will default to the lowest level. The level of the City contribution will be reevaluated once a year. The levels are: Single or no coverage = $400; Employee plus one = $600; and Employee plus two or more = $1000. In addition, the employee may establish and contribute to a Flexible Spending Account. General employees shall be provided with term life insurance of $25,000 with all premium costs paid by the City. Employees shall have the option of purchasing additional term life insurance at group rates up to an additional maximum amount of $475,000. All employees will be required to contribute 8% pretax dollars to the employee’s retirement fund. Employees are vested in the retirement plan after completing seven years of service. The service retirement annuity (pension) is equal to 2.5% of the employee's average salary for the highest 130 consecutive biweekly pay periods of credited service multiplied by the employee's years of credited service. Retirement is at age 65 with seven years of service, or age 62 with 25 years of service, or 30 years of service. To file a claim for benefits under the General Pension Plan or to receive a copy of the Plan or a copy of the Summary Plan Description (SPD), contact the Pension Coordinator at 954-921-3333. General employees, who complete their probationary period and receive “satisfactory” or better Employee Performance Evaluations, shall be eligible to participate in the City Educational Reimbursement Program for job-related undergraduate and graduate course work. General employees should request approval prior to taking any courses. The City pays as follows to a maximum total of $3,000.00 for tuition annually: Graduate and Undergraduate Benefit Grade of B or better 100% reimbursement at State tuition rates Grade of Pass 100% reimbursement at State tuition rates Grade of C 50% reimbursement at State tuition rates Employees will be eligible to receive 100% reimbursement for books with approval of the City Manager/designee. Employees who receive benefits under this program, who voluntarily leave the City's employment within two (2) years of receiving such benefit, shall be responsible for reimbursing the City for the cost of this benefit. General employees may enter a Deferred Compensation Program through payroll deduction. General employees have the option of joining the Sun Credit Union. General employees have the option of participating in payroll Direct Deposit. Employees have the option of participating in Pre-paid Legal/ID Theft Protection Plans and Supplemental Insurance through voluntary payroll deductions General employees are eligible to participate in the City’s Work/Life Assistance Program offering a wide range of services and support. General employees may have access the City’s fitness facility free of charge. IMPORTANT NOTICE - This document ‘BENEFITS SUMMARY’, is intended only as a summary of some of the benefits employees may be entitled to as an employee of the City of Hollywood. This is NOT a legal document, does NOT represent any guarantees, and is subject to change at any time. Closing Date/Time: 9/9/2024 11:59 PM Eastern
Aug 27, 2024
Full Time
The Position Come to a City that Builds Careers! As one of the largest cities in Broward County, the City of Hollywood provides an energetic, innovative and collaborative work environment for its employees. Want Top Notch Insurance? We offer low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans. Need Work Life Balance? We have got you covered with a 4-Day Work Week and an Award Winning Wellness Program. And We Don’t Stop There. The City of Hollywood provides a generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave. Repaying Student Loans? Employees at the City with 10 years of public service and on-time payments qualify for the Federal Student Loan Forgiveness Program. Let’s Partner Together and Come Grow with the City of Hollywood. Apply Now! For more information about this position and our competitive pay, benefits package and pension plan, refer to this job posting or our City website at https://www.governmentjobs.com/careers/hollywoodfl . JOB SUMMARY: This is responsible work in the field of public parks, recreation and cultural arts at a major recreation facility, assigned area or district. Incumbent coordinates recreation programs and events for the Department. Employees in this class are responsible for training, supervising and evaluating subordinate personnel who lead or assist with recreation activities and maintenance of facilities. Duties include the incumbent’s personal participation in planning and implementing a wide range of recreation programs and activities. Work extends to responsibility for the participant’s physical well-being and safety while they are on the playground, in a recreation center, or while traveling off-site. Responsibilities also involve establishing and maintaining a close working relationship with the community. Supervision is received from the PRCA Managers and/or Recreation Supervisors who review work through performance reports, conferences and observation of results. Review work of subordinates for completeness and accuracy. Oversees the scheduling of recreation staff and facilities and the planning and implementation of all recreation events and/or activities. May supervise recreation leaders, aides, volunteers, other City employees and contractors. Incumbents exercise independent judgment within established policies and procedures. ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Plans and executes recreation, cultural arts and athletic activities and events to address the needs of the community; surveys the surrounding community to develop programs and/or activities; coordinates recreation facility programs and citywide departmental and multiple facility activities. Organizes and supervises the work of subordinate staff, contract personnel and volunteers; makes recommendations regarding hiring and discipline of subordinates; provides input for employee performance evaluations; evaluates and coordinates contracted entertainers, vendors and officials. Operates a variety of related equipment, office machinery, computers and other job related software. Utilizes the City’s Recware computer program. Receives, reviews, prepares and/or submits various operational records and reports, such as monthly activity reports, time sheets, surveys, staff schedules, purchase requisitions, program proposals, program evaluations, program attendance, contracts, registration forms, insurance agreements, deposits, facility and vehicle inspections. Prepares periodic schedules of events and activities; plans and directs sports tournaments, special events, performances, aquatic programs, field trips and related programs; administers facility use, field and other activity permits; writes and disseminates news releases, media coverage items and prepares grant applications. Serves as liaison and makes presentations to community groups, prospective sponsors, Parks and Recreation organizations, grant organizations, and schools. Supervises field and facility repair and maintenance working with Public Works and other departmental maintenance personnel. Prepares reports and statistical studies; recommends and monitors program budget. Handles financial transactions and set goals and objectives for area of responsibility. Monitors expenditures and ensures economical operation of recreation activities and facilities. Monitors vendor contracts to ensure compliance. Solicits corporate sponsors and grants for city programs. Adheres to the City and Department policies in the discharge of duties and responsibilities and ensure the same from subordinate staff. Keeps abreast of changes in operation philosophies and policies of the City and Department through staff meetings and inter-departmental correspondences. Chaperon or serve as supervisor for events and trips as required. Responds to telephone inquiries regarding departmental activities. Greets and assist visitors to the facility. Enforce the City’s Youth Program Background Check policy and procedures. Must effectively and positively represent the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation. Must establish and maintain effective and professional relationships with work colleagues, supervisors and managers. Performs related work as required for this position description only. The Requirements EDUCATION/EXPERIENCE: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required: Associate's Degree from an accredited University or College in Parks and Recreation, Physical Education, Sports Management or a related field and three (3) years experience. Preferred: Bachelor’s Degree from an accredited University or College in Parks and Recreation, Physical Education, Sports Management or a related field and five (5) years experience. Certified Parks and Recreation Professional (CPRP) preferred. Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements. CERTIFICATES, LICENSES, REGISTRATIONS : CPR and First Aid Certification to include (AED) within six (6) months of date of hire Valid Driver’s License: With proof of automobile insurance Background Check: Must have an acceptable background record Driving Abstract: Must have an acceptable driving record KNOWLEDGE, SKILLS, ABILITIES: Knowledge of the philosophy and objectives of municipal parks, recreation and cultural arts programming and Departmental operational procedures. Knowledge in the area of athletic events, youth and adult activities and aquatics programs, rules and operations. Ability to schedule and program recreation services. Ability to plan, organize and supervise employees in a manner conducive to performance standards and high morale. Ability to apply principles of logical thinking to define problems, collect data, establish facts and draw valid conclusions. Ability to identify problems or situations as they occur and identify, analyze and/or assist with alternative solutions before exercising judgment. Ability to implement decisions in accordance with prescribed and effective policies and procedures. Ability to make independent judgments. Knowledge of first aid and safety practices. Skills and experience in directing participants in recreation, cultural and athletic programs and activities. Knowledgeable in the applicable laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position and has the ability to help ensure Department compliance with all applicable laws and regulations through effective supervision. Ability to establish and maintain effective working relationships with supervisors, subordinates, other departments, vendors, sponsors and the community. Ability to maintain records and prepare professional reports. Ability to perform basic mathematics, spelling and grammar. Ability to anticipate work to be done and initiates proper and acceptable direction for the completion of work with a minimum of supervision and instruction. Ability to be trained in Recware, Microsoft Word and Microsoft Excel computer programs and related software. Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers and the public. Knowledge of City and Department policy and procedures PHYSICAL DEMANDS: The physical abilities described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak and be required to exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. May require fingering: picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling. Specific vision abilities required by this job include close and distance vision, peripheral, and depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT: Work is performed primarily in an office environment that requires the employee to be sensitive to change and responsive to changing goals, priorities, and needs. The Examination Required Education and Background Information: Look over the announcement carefully to determine your eligibility. Please note minimum education and experience requirements. Closed competitive positions are open only to employees while open competitive positions are open to anyone who meets the minimum qualifications for the position. Evidence of a GED test score is required if submitted for high school diploma. Applicants are responsible for clearly documenting work experience and/or providing all relevant information at the time of application. Additional information will not be accepted after the announcement closing date. Examination: Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: written examination, performance examination, education and experience evaluation, oral examination and/or other job-related examinations. You will be notified of the time and place of your examination. A passing grade is required on each part of the process. Repeated participation in any examination for which the same test is used is limited to once every 6 months. Your examination results will be sent by email as soon as possible after the grading is completed. Final passing grades are used to determine a candidate's position on the eligibility list of successful candidates. Departments fill vacancies from this list. The top three names are considered for each vacancy unless otherwise modified. Those not appointed are returned to the eligibility list for further consideration in accordance with the Civil Service Ordinance. Your name will remain on a register for one year for open competitive examinations and two years for closed competitive except where labor contract conflicts. Your name may be removed from an eligibility list prior to one year according to Hollywood's Civil Service Ordinance or labor contracts. Your eligibility may be canceled if you refuse a position or if you are not available for work. You are responsible for notifying the Employment Office, in writing, of any change in your address or telephone number. Special Accommodation and Communication Needs: The City of Hollywood provides necessary reasonable accommodation in the examination process upon request to persons with disabilities. Such requests must be made PRIOR to any scheduled examination. Veteran's Preference: The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes.For additional information, please refer to the Florida Department of Veterans' Affairs . Additional Information All successful applicants will be required to pass an extensive background which may include criminal history searches, driving history checks, credit report, courthouse searches, education verification, employment verification, professional license verification, or other search methods as deemed necessary for the position. In addition, the applicant will be required to undergo a medical examination, which may include a drug screening, prior to appointment. Applicants who are considered for employment will be required to pay $55.00 for the background investigation . EMPLOYMENT OF RELATIVES: The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions: The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list; The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board; The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee. As of 12/15/2005 the City will require all newly hired employees to sign an affidavit affirming non-usage of tobacco or tobacco products within the last year prior to submission of application and will continue to be a non-user of tobacco products throughout employment with the City of Hollywood. REASONABLE ACCOMMODATION: The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216. All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications). The City of Hollywood is an Equal Opportunity / Equal Access Employer. SUMMARY OF BENEFITS FOR GENERAL EMPLOYEES All regular full time Employees shall accrue paid vacation following their employment anniversary date. Employees who regularly work 40 hours per week shall accrue vacation leave as follows: up to seven (7) completed years 80 hours more than seven (7) but less than ten (10) completed years 112 hours more than ten (10) but less than fifteen (15) completed years 144 hours more than fifteen (15) but less than twenty (20) completed years160 hours twenty (20) completed years and above200 hours After completion of the first full year of service, vacation time accrued as of September 30th of each year is to be utilized during the following 15 months. Cash payment in lieu of unused vacation shall be made only upon termination of employment or upon approval of the City Manager. General employees shall accrue eight hours of sick leave for each month worked with no limit on the amount of sick leave that is accumulated. Additionally, each fiscal year an employee shall have the option of converting a maximum of 40 hours of accrued sick leave days to personal leave, provided the employee has a balance of 96 hours after the conversion. Accrued sick leave shall be terminally paid at the following rates in relationship to full years of credited service with the City to a maximum of 1200 hours (e.g., an employee with 20 or more years of service with 1200 (or more) hours of sick leave shall be paid at 80% of 1200 hours, which would be 960 hours): Accrued Sick Leave Payout Less than five (5) years 20% sick leave Five (5) to ten (10) years 40% sick leave Ten (10) or more years 70% sick leave Twenty (20) or more years 80% sick leave Upon the accumulation of 300 sick leave hours, all employees have the option of converting the next forty (40) hours of sick leave days to vacation days. Employees may participate in the City's Sick Leave Pool Program upon the completion of one year of employment and with a minimum accumulation of 96 hours of sick and/or vacation leave. This program entitles eligible employees to participate in extended sick leave benefits for cases involving non-work related catastrophic, or long-term illnesses, or injuries. General employees may receive the following holidays: New Year's Day Martin Luther King, Jr.'s Birthday President's Day Memorial Day Juneteenth Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Eve Christmas Day New Year's Eve General employees will receive two paid workdays each fiscal year (either 8 or 10-hour days) of use-it-or-lose-it time off in recognition of the importance of mental health well-being. General employees will be granted 40 hours of paid bereavement leave for the demise of a close family member. General employees will receive longevity compensation added to their base salary for the following cumulative years of service with the City: 5 years of service 5% 10 years of service 3% 12.5 years of service 2.75% 15 years of service 2% General employees and families shall be provided the option of coverage in the City’s health insurance plans. The City will contribute 80% of the premium for employees electing single or dependent coverage on the OAP plan and the employee will be responsible for contributing 20% of the premium; The City will contribute 100% of the premium for employees electing single coverage on the OAPIN plan. For employees adding dependents, the City will contribute 90% toward the premium and the employee will be responsible for contributing 10% of the premium. For 2024, the biweekly rates are as follows: Enrollment Tier |Medical OAP |Medical OAPIN Employee Only | $87.89 | $0 Employee +1 | $175.78 | $39.34 Employee + 2 or More | $281.24 | $86.56 Each member shall have the option of completing an annual wellness preventative physical through the City’s contracted provider currently named Life Scan with the costs of the scan paid for by the City up to $395 for each member which includes a comprehensive medical evaluation, ultrasound imaging, cardio-pulmonary assessments, vision and hearing test, and extensive laboratory blood profiles. General employees shall be provided group dental with $19.00 of the monthly premium costs paid by the City. There are three benefit plan offerings. For 2024, the biweekly rates are as follows: Enrollment Tier | Dental DPPO Low | Dental DPPO High | Dental DPPO Buy UP Employee Only | $5.17 | $21.37 | $25.11 Employee +1 | $14.80 | $40.68 | $46.82 Employee + 2 or More | $23.69 | $58.51 | $66.86 General employees shall have the option to purchase vision coverage through payroll deductions. Three plans are offered. Enrollment Tier | VSP Option 1 | VSP Option 2 | VSP Option 3 Employee Only | $2.36 | $3.87 | $4.44 Employee +1 | $4.73 | $7.73 | $8.87 Employee + 2 or More | $7.61 | $12.45 | $14.28 Employees will receive from the City a “use it or lose it” Health Reimbursement Account annually. The amount to the employee is determined by the employee’s medical enrollment status or if no coverage is elected then it will default to the lowest level. The level of the City contribution will be reevaluated once a year. The levels are: Single or no coverage = $400; Employee plus one = $600; and Employee plus two or more = $1000. In addition, the employee may establish and contribute to a Flexible Spending Account. General employees shall be provided with term life insurance of $25,000 with all premium costs paid by the City. Employees shall have the option of purchasing additional term life insurance at group rates up to an additional maximum amount of $475,000. All employees will be required to contribute 8% pretax dollars to the employee’s retirement fund. Employees are vested in the retirement plan after completing seven years of service. The service retirement annuity (pension) is equal to 2.5% of the employee's average salary for the highest 130 consecutive biweekly pay periods of credited service multiplied by the employee's years of credited service. Retirement is at age 65 with seven years of service, or age 62 with 25 years of service, or 30 years of service. To file a claim for benefits under the General Pension Plan or to receive a copy of the Plan or a copy of the Summary Plan Description (SPD), contact the Pension Coordinator at 954-921-3333. General employees, who complete their probationary period and receive “satisfactory” or better Employee Performance Evaluations, shall be eligible to participate in the City Educational Reimbursement Program for job-related undergraduate and graduate course work. General employees should request approval prior to taking any courses. The City pays as follows to a maximum total of $3,000.00 for tuition annually: Graduate and Undergraduate Benefit Grade of B or better 100% reimbursement at State tuition rates Grade of Pass 100% reimbursement at State tuition rates Grade of C 50% reimbursement at State tuition rates Employees will be eligible to receive 100% reimbursement for books with approval of the City Manager/designee. Employees who receive benefits under this program, who voluntarily leave the City's employment within two (2) years of receiving such benefit, shall be responsible for reimbursing the City for the cost of this benefit. General employees may enter a Deferred Compensation Program through payroll deduction. General employees have the option of joining the Sun Credit Union. General employees have the option of participating in payroll Direct Deposit. Employees have the option of participating in Pre-paid Legal/ID Theft Protection Plans and Supplemental Insurance through voluntary payroll deductions General employees are eligible to participate in the City’s Work/Life Assistance Program offering a wide range of services and support. General employees may have access the City’s fitness facility free of charge. IMPORTANT NOTICE - This document ‘BENEFITS SUMMARY’, is intended only as a summary of some of the benefits employees may be entitled to as an employee of the City of Hollywood. This is NOT a legal document, does NOT represent any guarantees, and is subject to change at any time. Closing Date/Time: 9/9/2024 11:59 PM Eastern
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Coastal Science Education Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/Estuary & Ocean Science Center/SF Bay National Estuarine Research Reserve (NERR) Appointment Type Temporary: Position will end on or before March 31, 2025. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Full-Time (1.0) Work Schedule Monday through Friday from 8am to 5pm. Anticipated Hiring Range $6,250.00 Per Month ($75,000.00 Annually) Salary is commensurate with experience. Position Summary The Coastal Science Education Coordinator for the San Francisco Bay National Estuarine Research Reserve (NERR) develops and leads educational programs that connect people to science and the estuary. The SF Bay NERR program is part of the national NERR system of 30 coastal reserves. The education program engages community members, students, and teachers with the SF Bay NERR field sites and partner organizations through programs that foster scientific literacy and understanding of estuaries. The education coordinator’s primary responsibilities are to support the SF Bay NERR’s Management Plan’s goals and objectives and sustain programs that meet stakeholder needs identified in the 2022 Education Program Needs Assessment: to expand understanding, practice, and application of estuarine and coastal science and to promote public appreciation and stewardship of the SF Estuary, with a specific focus on underserved or underrepresented audiences. The position requires leadership, creativity, networking, and collaboration to develop and sustain broadly distributed educational programs; create relevant and useful educational resources; assess and track program outcomes; coordinate and mentor volunteers and interns; establish and meet program goals; and write grant proposals to enhance support for the full scope of program goals and objectives. One of the major required educational programs is an annual fully-funded NERR Teachers on the Estuary teacher-training program. The Reserve’s sites are tied to culturally diverse communities and partner organizations and located on ancestral lands and waters of the Coast Miwok and Southern Patwin peoples. SF State serves one of the nation’s most diverse student populations, is a Hispanic Serving Institution, and has a strong social justice mission. Culturally appropriate and relevant educational outreach and relationship building in these communities, and in collaboration with the SF Bay NERR’s partner organizations, is a core component of the program and the position. SF Bay NERR sites include 3,700 acres of two of the best remaining remnants of ecologically intact tidal wetlands and associated upland habitats in the entire SF Estuary. The SF Bay NERR is hosted by SF State’s Estuary & Ocean Science Center, on the 53- acre historic shoreline Romberg Tiburon Campus. The education coordinator works with the small SF Bay NERR staff, attends the weeklong annual NERR systemwide meeting held at reserves around the United States, collaborates with the education coordinators from the other 29 reserves and NOAA office for coastal management, and has opportunity to guide the direction of the education program. Position Information Sustain and build productive relationships and collaborations Lead and direct the launch of a green career pipeline program developed by a team of graduate fellows from the University of Michigan to develop a “pipeline” program to support students from local high schools and community colleges be ready for and pursue a four-year undergraduate degree or vocational training. Work with partners within SF State, including faculty from the College of Science and Engineering and Graduate College of Education and student groups, to support the mission of SF State, including serving its diverse undergraduate population including through the pipeline program Collaborate with external agencies and organizations to enhance the value and impact of the Reserve’s activities and students’ participation in the pipeline program Build a program that incorporates diversity, justice, inclusion, and equitable participation in planning and delivery of educational programs. Develop, deliver, and evaluate education programs for the public Represent the Reserve at outreach events Develop novel partnerships and ideas to engage diverse audiences with research and science Write for a variety of general and technical publications, such as newsletters and website and social media articles Communicate effectively about complex scientific topics, including climate change and sea level rise, using evidence-based framing and communication techniques Teach, develop curriculum for, and/or evaluate field trip programs at the Reserve sites and integrate with SF State students where possible Design, lead, and assess K-16 education programs Develop and implement innovative approaches to engage teachers and students from local communities, including Spanish-speaking or under-served schools, with Reserve science programs. Plan, teach, and evaluate an annual “Teachers on the Estuary” (TOTE) professional development program. TOTE is a specially funded national Reserve System program. Write, teach, or adapt estuary education lesson plans using NERRS science and data, including writing lesson plans to meet the needs of a broader, more diverse audience Assist with other Reserve programs Assist with scientific research in tidal marshes and other estuarine habitats, including assisting with long term monitoring Support other colleagues with projects and tasks, such as meeting facilitation or leading tours Perform administrative duties Track education program activities for upload to national database and narrative descriptions in semi-annual NERR progress reporting Develop annual work plans Complete university-required trainings at onboarding and periodically thereafter Track budget expenditures for the TOTE program Support purchasing of materials for outreach activities and issuance of subcontracts for TOTE trainers and honoraria for teachers attending TOTE trainings Other duties as assigned Minimum Qualifications Knowledges and Abilities: Working knowledge of administrative survey principles and techniques and skill in their application; general knowledge of principles of organization, administration and management; working knowledge of statistical methods. Ability to analyze administrative problems and to make appropriate recommendations; ability to speak and write effectively; ability to establish and maintain cooperative working relationships with a variety of academic and community resources. And Experience: Three years of progressively responsible administrative or professional experience which is applicable to the functional area in which the studies are to be conducted or which has demonstrated the ability to perform, or the potential to rapidly learn and apply complex survey techniques and analytical reporting. OR The rank of Assistant Professor or higher in a four-year college or university; or the rank of Instructor for at least two years in a recognized college or university, and demonstrated experience in research or special study work may be substituted for the three years of experience. And Education: Equivalent to graduation from a four-year college or university. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications Specialized knowledge includes project design and evaluation; advanced knowledge of coastal wetland ecology; extensive expertise in science education, translation, and communication. Excellent communication and strategic planning skills required, including presenting to diverse audiences clearly and diplomatically. Three years of progressively responsible administrative or professional experience which is applicable to marine or wetland science or marine education in formal or informal settings, including those serving non-English speaking or diverse audiences. Environmental/Physical/Special/ Certification Must possess a valid California Driver's License. Position requires the use of state vehicle to attend events and visit off campus locations during work hours. First Aid/CPR required before participating in field work, training provided. Irregular work schedule with weekend and/or work required for special events. Work outdoors in coastal environments. Ability to traverse uneven terrain, marsh walks, beaches and trails, move furniture and other heavy objects and gear to set up and clean-up workshop spaces, with assistance. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 18 2023 Pacific Standard Time Applications close: Closing Date/Time:
Jul 14, 2024
Working Title Coastal Science Education Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/Estuary & Ocean Science Center/SF Bay National Estuarine Research Reserve (NERR) Appointment Type Temporary: Position will end on or before March 31, 2025. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Full-Time (1.0) Work Schedule Monday through Friday from 8am to 5pm. Anticipated Hiring Range $6,250.00 Per Month ($75,000.00 Annually) Salary is commensurate with experience. Position Summary The Coastal Science Education Coordinator for the San Francisco Bay National Estuarine Research Reserve (NERR) develops and leads educational programs that connect people to science and the estuary. The SF Bay NERR program is part of the national NERR system of 30 coastal reserves. The education program engages community members, students, and teachers with the SF Bay NERR field sites and partner organizations through programs that foster scientific literacy and understanding of estuaries. The education coordinator’s primary responsibilities are to support the SF Bay NERR’s Management Plan’s goals and objectives and sustain programs that meet stakeholder needs identified in the 2022 Education Program Needs Assessment: to expand understanding, practice, and application of estuarine and coastal science and to promote public appreciation and stewardship of the SF Estuary, with a specific focus on underserved or underrepresented audiences. The position requires leadership, creativity, networking, and collaboration to develop and sustain broadly distributed educational programs; create relevant and useful educational resources; assess and track program outcomes; coordinate and mentor volunteers and interns; establish and meet program goals; and write grant proposals to enhance support for the full scope of program goals and objectives. One of the major required educational programs is an annual fully-funded NERR Teachers on the Estuary teacher-training program. The Reserve’s sites are tied to culturally diverse communities and partner organizations and located on ancestral lands and waters of the Coast Miwok and Southern Patwin peoples. SF State serves one of the nation’s most diverse student populations, is a Hispanic Serving Institution, and has a strong social justice mission. Culturally appropriate and relevant educational outreach and relationship building in these communities, and in collaboration with the SF Bay NERR’s partner organizations, is a core component of the program and the position. SF Bay NERR sites include 3,700 acres of two of the best remaining remnants of ecologically intact tidal wetlands and associated upland habitats in the entire SF Estuary. The SF Bay NERR is hosted by SF State’s Estuary & Ocean Science Center, on the 53- acre historic shoreline Romberg Tiburon Campus. The education coordinator works with the small SF Bay NERR staff, attends the weeklong annual NERR systemwide meeting held at reserves around the United States, collaborates with the education coordinators from the other 29 reserves and NOAA office for coastal management, and has opportunity to guide the direction of the education program. Position Information Sustain and build productive relationships and collaborations Lead and direct the launch of a green career pipeline program developed by a team of graduate fellows from the University of Michigan to develop a “pipeline” program to support students from local high schools and community colleges be ready for and pursue a four-year undergraduate degree or vocational training. Work with partners within SF State, including faculty from the College of Science and Engineering and Graduate College of Education and student groups, to support the mission of SF State, including serving its diverse undergraduate population including through the pipeline program Collaborate with external agencies and organizations to enhance the value and impact of the Reserve’s activities and students’ participation in the pipeline program Build a program that incorporates diversity, justice, inclusion, and equitable participation in planning and delivery of educational programs. Develop, deliver, and evaluate education programs for the public Represent the Reserve at outreach events Develop novel partnerships and ideas to engage diverse audiences with research and science Write for a variety of general and technical publications, such as newsletters and website and social media articles Communicate effectively about complex scientific topics, including climate change and sea level rise, using evidence-based framing and communication techniques Teach, develop curriculum for, and/or evaluate field trip programs at the Reserve sites and integrate with SF State students where possible Design, lead, and assess K-16 education programs Develop and implement innovative approaches to engage teachers and students from local communities, including Spanish-speaking or under-served schools, with Reserve science programs. Plan, teach, and evaluate an annual “Teachers on the Estuary” (TOTE) professional development program. TOTE is a specially funded national Reserve System program. Write, teach, or adapt estuary education lesson plans using NERRS science and data, including writing lesson plans to meet the needs of a broader, more diverse audience Assist with other Reserve programs Assist with scientific research in tidal marshes and other estuarine habitats, including assisting with long term monitoring Support other colleagues with projects and tasks, such as meeting facilitation or leading tours Perform administrative duties Track education program activities for upload to national database and narrative descriptions in semi-annual NERR progress reporting Develop annual work plans Complete university-required trainings at onboarding and periodically thereafter Track budget expenditures for the TOTE program Support purchasing of materials for outreach activities and issuance of subcontracts for TOTE trainers and honoraria for teachers attending TOTE trainings Other duties as assigned Minimum Qualifications Knowledges and Abilities: Working knowledge of administrative survey principles and techniques and skill in their application; general knowledge of principles of organization, administration and management; working knowledge of statistical methods. Ability to analyze administrative problems and to make appropriate recommendations; ability to speak and write effectively; ability to establish and maintain cooperative working relationships with a variety of academic and community resources. And Experience: Three years of progressively responsible administrative or professional experience which is applicable to the functional area in which the studies are to be conducted or which has demonstrated the ability to perform, or the potential to rapidly learn and apply complex survey techniques and analytical reporting. OR The rank of Assistant Professor or higher in a four-year college or university; or the rank of Instructor for at least two years in a recognized college or university, and demonstrated experience in research or special study work may be substituted for the three years of experience. And Education: Equivalent to graduation from a four-year college or university. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications Specialized knowledge includes project design and evaluation; advanced knowledge of coastal wetland ecology; extensive expertise in science education, translation, and communication. Excellent communication and strategic planning skills required, including presenting to diverse audiences clearly and diplomatically. Three years of progressively responsible administrative or professional experience which is applicable to marine or wetland science or marine education in formal or informal settings, including those serving non-English speaking or diverse audiences. Environmental/Physical/Special/ Certification Must possess a valid California Driver's License. Position requires the use of state vehicle to attend events and visit off campus locations during work hours. First Aid/CPR required before participating in field work, training provided. Irregular work schedule with weekend and/or work required for special events. Work outdoors in coastal environments. Ability to traverse uneven terrain, marsh walks, beaches and trails, move furniture and other heavy objects and gear to set up and clean-up workshop spaces, with assistance. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 18 2023 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Special Programs and Systems Coordinator Classification Student Services Professional III AutoReqId 536441 Department Admissions Sub-Division Student Transitions Salary Range Classification Range $5,276 - $7,517 per month (Hiring range depending on qualifications, not anticipated to exceed $5,276 - $5,836 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; Schedule will vary according to department needs; occasional early morning, evening, and weekend hours. About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive university that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Office of Admissions is responsible for determining student eligibility for admission to the University, processes and evaluates applications and transcripts, determining residency status, and reviewing appeals for exception to University Policy. This is an exciting opportunity for technically savvy, helpful, resourceful individuals looking to take the next step to further their career in a dynamic field that is essential to the success of the University. We seek an exceptional individual to join our team as the Special Programs and Systems Coordinator (Student Services Professional III). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under general direction and reporting directly to the Senior Associate Director of Admissions, the Special Programs and Systems Coordinator serves to assist the university’s development, recruitment, and enrollment of a qualified student body by coordinating and implementing special programs in the CSUF Office of Admissions and leading the work of other Student Services Professionals (I and II) as it pertains to the Systems unit within the Office of Admissions. Work assignments require a high degree of sound decision making and judgment to coordinate students in the special programs being able to successfully navigate the admissions process. Evaluation of records for admission eligibility and credit toward undergraduate and graduate degrees; interpret and apply provisions of Title V of the California Education Code and University policies relating to admission; analyzes the academic records; determine eligibility for admission to the specialized program; and monitors the flow of applicant files throughout the admission process. This includes, but is not limited to, the Transfer Success Pathways/Transfer Planner Program, Disney Aspire, Bring Back Titans initiative and any new programs established via, but not limited to, a CSUF MOU, Chancellor’s Office, or legislature changes. The Special Programs and Systems Coordinator will review program enrollment and continuously verify student eligibility for program, follow-up when discrepancies arise, create and update communications and maintain interaction with enrollees. The position plays a key role in communicating with students, their families, counselors, and other supporters to provide timely information to eradicate confusion and assist in navigating the admission process. Interacts with various members of the University community including administrators, faculty, and staff. Facilitates presentations and workshops about the admission process or special program requirements. The Special Programs and Systems Coordinator may be required to work extended hours in peak times and/or weekends for special events as programming needs dictate. Other duties as assigned. Diversity Statement A Diversity Statement is required below, please be sure to address the following as a minimum. Please add additional information as you see necessary and applicable: • What diversity means to you. • A description of your experiences with a diverse range of individuals. • A description of how issues of diversity have impacted you personally or professionally. Essential Qualifications Bachelor’s degree or the equivalent from an accredited four-year college or university in a related field including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution plus three years of professional student services work in the field. A Master’s degree from an accredited college or university in Counseling, Clinical Psychology, Social Work or a job-related field may be substituted for one year of professional experience. A Doctoral degree from an accredited college or university and the appropriate internship or clinical training in a relevant field may be substituted for three years of the required professional experience. Ability to plan, develop, coordinate, supervise, and organize programs and activities. Ability to interact with a diverse student population, faculty, staff, and the public. Ability to analyze complex situations accurately and adopt effective courses of action. Ability to advise students individually and in groups on complex student-related matters. Ability to complete assignments without detailed instructions. Ability to establish and maintain cooperative working relationships with a variety of individuals. Possession of excellent verbal and written communication skills, as well as the ability to acquire knowledge of campus procedures, activities, and the overall organization. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Experience in Admissions or Registrar’s Office at a public university. Master’s Degree in a related field is preferred. Knowledge of CSU admission requirements, policies and procedures preferred. Three or more years of experience working in Undergraduate Admissions, Outreach or College Advising. Strong knowledge of and experience with using PeopleSoft Student Administration system, Cal State Apply and OnBase. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator This position’s current work location is on campus. Must be willing to work flexible hours on occasion in order to participate in evening and weekend meetings and programs. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Advertised: Jun 20 2024 Pacific Daylight Time Applications close: Jul 18 2024 Pacific Daylight Time Closing Date/Time:
Jun 21, 2024
Job Title Special Programs and Systems Coordinator Classification Student Services Professional III AutoReqId 536441 Department Admissions Sub-Division Student Transitions Salary Range Classification Range $5,276 - $7,517 per month (Hiring range depending on qualifications, not anticipated to exceed $5,276 - $5,836 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; Schedule will vary according to department needs; occasional early morning, evening, and weekend hours. About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive university that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Office of Admissions is responsible for determining student eligibility for admission to the University, processes and evaluates applications and transcripts, determining residency status, and reviewing appeals for exception to University Policy. This is an exciting opportunity for technically savvy, helpful, resourceful individuals looking to take the next step to further their career in a dynamic field that is essential to the success of the University. We seek an exceptional individual to join our team as the Special Programs and Systems Coordinator (Student Services Professional III). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under general direction and reporting directly to the Senior Associate Director of Admissions, the Special Programs and Systems Coordinator serves to assist the university’s development, recruitment, and enrollment of a qualified student body by coordinating and implementing special programs in the CSUF Office of Admissions and leading the work of other Student Services Professionals (I and II) as it pertains to the Systems unit within the Office of Admissions. Work assignments require a high degree of sound decision making and judgment to coordinate students in the special programs being able to successfully navigate the admissions process. Evaluation of records for admission eligibility and credit toward undergraduate and graduate degrees; interpret and apply provisions of Title V of the California Education Code and University policies relating to admission; analyzes the academic records; determine eligibility for admission to the specialized program; and monitors the flow of applicant files throughout the admission process. This includes, but is not limited to, the Transfer Success Pathways/Transfer Planner Program, Disney Aspire, Bring Back Titans initiative and any new programs established via, but not limited to, a CSUF MOU, Chancellor’s Office, or legislature changes. The Special Programs and Systems Coordinator will review program enrollment and continuously verify student eligibility for program, follow-up when discrepancies arise, create and update communications and maintain interaction with enrollees. The position plays a key role in communicating with students, their families, counselors, and other supporters to provide timely information to eradicate confusion and assist in navigating the admission process. Interacts with various members of the University community including administrators, faculty, and staff. Facilitates presentations and workshops about the admission process or special program requirements. The Special Programs and Systems Coordinator may be required to work extended hours in peak times and/or weekends for special events as programming needs dictate. Other duties as assigned. Diversity Statement A Diversity Statement is required below, please be sure to address the following as a minimum. Please add additional information as you see necessary and applicable: • What diversity means to you. • A description of your experiences with a diverse range of individuals. • A description of how issues of diversity have impacted you personally or professionally. Essential Qualifications Bachelor’s degree or the equivalent from an accredited four-year college or university in a related field including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution plus three years of professional student services work in the field. A Master’s degree from an accredited college or university in Counseling, Clinical Psychology, Social Work or a job-related field may be substituted for one year of professional experience. A Doctoral degree from an accredited college or university and the appropriate internship or clinical training in a relevant field may be substituted for three years of the required professional experience. Ability to plan, develop, coordinate, supervise, and organize programs and activities. Ability to interact with a diverse student population, faculty, staff, and the public. Ability to analyze complex situations accurately and adopt effective courses of action. Ability to advise students individually and in groups on complex student-related matters. Ability to complete assignments without detailed instructions. Ability to establish and maintain cooperative working relationships with a variety of individuals. Possession of excellent verbal and written communication skills, as well as the ability to acquire knowledge of campus procedures, activities, and the overall organization. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Experience in Admissions or Registrar’s Office at a public university. Master’s Degree in a related field is preferred. Knowledge of CSU admission requirements, policies and procedures preferred. Three or more years of experience working in Undergraduate Admissions, Outreach or College Advising. Strong knowledge of and experience with using PeopleSoft Student Administration system, Cal State Apply and OnBase. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator This position’s current work location is on campus. Must be willing to work flexible hours on occasion in order to participate in evening and weekend meetings and programs. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Advertised: Jun 20 2024 Pacific Daylight Time Applications close: Jul 18 2024 Pacific Daylight Time Closing Date/Time:
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary Full-time temporary position available on or after October 7, 2024 and ending on or before October 6, 2025 College of Arts, Humanities & Social Sciences (CAHSS). Possibility of reappointment based on budget, department needs, and job performance. Under general supervision of the Associate Dean for the College of Arts, Humanities and Social Sciences and lead direction of the College Analyst, the Administrative Support Coordinator I will provide support to programs throughout the college with primary focus on the Pre-Law program, Center for Legal Expungement, Advocacy and Research (CLEAR) and promotional community- oriented facets of the Agriculture program. Support for Pre-Law and CLEAR will focus on co-curricular activities and operations that broaden student learning, expand career pathways and provide legal assistance. The incumbent will serve the Agriculture program center by providing support for recruitment efforts, community outreach, fundraising activities, and events promoting the Agriculture program. Support to other programs include coordinating the MDIS/FA classes, assisting with small grants and lecturer onboarding lecturer hiring process. Job Duties Duties include but are not limited to: Provide administrative support to the director of the Pre-Law program. Handle program inquiries, direct them to the appropriate offices, and communicate program information to prospective students and parents. Prepare required documents and manage logistics for Pre-Law program activities, events, visitations, field placements, and Moot Court competition activities. Support outreach events, seminars, workshops, and symposiums by preparing materials, coordinating logistics, and assisting with guest speaker arrangements. Prepare, compile, document and direct inquiries and information regarding Court Observer placements and site visits, law school visits, research practicums and grant proposal development supporting the Pre-Law program. Maintain program mailing lists, databases, and law schools promotional/information materials, as well as information websites/bulletin boards; coordinate the production of periodic bulletins. Center for Legal Expungement, Advocacy and Research (CLEAR) Support. Provide administrative support to the director of CLEAR. Assist with recruitment efforts, timekeeping, monitor day-to-day work of student assistants. Handle necessary paperwork and parking permits for guests and visitors. Schedule client appointments and interviews. Finalize the completion of client expungement packets prepared by students, the director, and affiliated attorneys by reviewing forms for errors, assembling all documents, obtaining required signatures. Serve and file court documents, whether in person, via mail, or electronically, as prepared by the director and students. Contact city and county offices to procure police reports requested by the director. Contact city, county, and state offices to obtain records of court debt at the director's request. Maintain and safeguard client files with strict confidentiality. Foster strong relationships with relevant stakeholders, including the DA, Public Defenders Office, Police, and other legal aid providers in the Central Valley. Provide recruitment, community outreach, fundraising, and event support to the director of Agriculture. Organize the space and booth requirements for off-campus professional outreach events supporting the Agriculture program. Prepare documents in support of promotional efforts serving the Agriculture Program’s fundraising activities, community engagement, and sponsored events. Provide support for the Agriculture Industry Advisory Board’s monthly meetings, including arrangements, agenda and minutes. Responsible for follow-up on outreach/fundraising tasks. Academic Program related tasks will be supported by the department coordinator. Provide administrative support for outreach events, including forms preparation, advertising, and hospitality coordination. Provide administrative support for summer outreach activities in support of Agriculture program recruitment, special events and workshops. Assist with grants, including budget tracking, reporting, and budget transaction paperwork. Organize meetings and events related to grant projects. Assist with grant-related hiring, including student assistants, speakers and faculty participants. Oversee travel activities and expenses associated with grant projects. Manage the contract entry process for lecturers, working with department chairs, college analyst and the associate dean. Review and initiate contract changes as necessary based on course schedule updates. Assist associate dean with the class review process schedule development for MDIS and FA courses; updating online schedule as needed. Coordinate the hiring process for new and returning lecturers. Review workload reports for accuracy. Assist faculty with book orders and the evaluation process. Coordinate class-specific activities, including field trips. Serve as a backup to the Dean's Assistant when needed. Provide assistance to departments during staffing transitions. Other duties as assigned. Minimum Qualifications Education: Completion of a high school program, technical/vocational program, or their equivalents. Experience: Several years of related office work experience. Preferred Qualifications Related administrative support experience in an academic department. Previous paralegal experience. Proficient in English and Spanish. Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Ability to understand and operate in a variety of organizational structures. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $$3,680 - $4,048 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Support Coordinator I range: $3,680 - $5,783 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline August 26, 2024 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Aug 12 2024 Pacific Daylight Time Applications close: Aug 26 2024 Pacific Daylight Time Closing Date/Time:
Aug 13, 2024
Position Summary Full-time temporary position available on or after October 7, 2024 and ending on or before October 6, 2025 College of Arts, Humanities & Social Sciences (CAHSS). Possibility of reappointment based on budget, department needs, and job performance. Under general supervision of the Associate Dean for the College of Arts, Humanities and Social Sciences and lead direction of the College Analyst, the Administrative Support Coordinator I will provide support to programs throughout the college with primary focus on the Pre-Law program, Center for Legal Expungement, Advocacy and Research (CLEAR) and promotional community- oriented facets of the Agriculture program. Support for Pre-Law and CLEAR will focus on co-curricular activities and operations that broaden student learning, expand career pathways and provide legal assistance. The incumbent will serve the Agriculture program center by providing support for recruitment efforts, community outreach, fundraising activities, and events promoting the Agriculture program. Support to other programs include coordinating the MDIS/FA classes, assisting with small grants and lecturer onboarding lecturer hiring process. Job Duties Duties include but are not limited to: Provide administrative support to the director of the Pre-Law program. Handle program inquiries, direct them to the appropriate offices, and communicate program information to prospective students and parents. Prepare required documents and manage logistics for Pre-Law program activities, events, visitations, field placements, and Moot Court competition activities. Support outreach events, seminars, workshops, and symposiums by preparing materials, coordinating logistics, and assisting with guest speaker arrangements. Prepare, compile, document and direct inquiries and information regarding Court Observer placements and site visits, law school visits, research practicums and grant proposal development supporting the Pre-Law program. Maintain program mailing lists, databases, and law schools promotional/information materials, as well as information websites/bulletin boards; coordinate the production of periodic bulletins. Center for Legal Expungement, Advocacy and Research (CLEAR) Support. Provide administrative support to the director of CLEAR. Assist with recruitment efforts, timekeeping, monitor day-to-day work of student assistants. Handle necessary paperwork and parking permits for guests and visitors. Schedule client appointments and interviews. Finalize the completion of client expungement packets prepared by students, the director, and affiliated attorneys by reviewing forms for errors, assembling all documents, obtaining required signatures. Serve and file court documents, whether in person, via mail, or electronically, as prepared by the director and students. Contact city and county offices to procure police reports requested by the director. Contact city, county, and state offices to obtain records of court debt at the director's request. Maintain and safeguard client files with strict confidentiality. Foster strong relationships with relevant stakeholders, including the DA, Public Defenders Office, Police, and other legal aid providers in the Central Valley. Provide recruitment, community outreach, fundraising, and event support to the director of Agriculture. Organize the space and booth requirements for off-campus professional outreach events supporting the Agriculture program. Prepare documents in support of promotional efforts serving the Agriculture Program’s fundraising activities, community engagement, and sponsored events. Provide support for the Agriculture Industry Advisory Board’s monthly meetings, including arrangements, agenda and minutes. Responsible for follow-up on outreach/fundraising tasks. Academic Program related tasks will be supported by the department coordinator. Provide administrative support for outreach events, including forms preparation, advertising, and hospitality coordination. Provide administrative support for summer outreach activities in support of Agriculture program recruitment, special events and workshops. Assist with grants, including budget tracking, reporting, and budget transaction paperwork. Organize meetings and events related to grant projects. Assist with grant-related hiring, including student assistants, speakers and faculty participants. Oversee travel activities and expenses associated with grant projects. Manage the contract entry process for lecturers, working with department chairs, college analyst and the associate dean. Review and initiate contract changes as necessary based on course schedule updates. Assist associate dean with the class review process schedule development for MDIS and FA courses; updating online schedule as needed. Coordinate the hiring process for new and returning lecturers. Review workload reports for accuracy. Assist faculty with book orders and the evaluation process. Coordinate class-specific activities, including field trips. Serve as a backup to the Dean's Assistant when needed. Provide assistance to departments during staffing transitions. Other duties as assigned. Minimum Qualifications Education: Completion of a high school program, technical/vocational program, or their equivalents. Experience: Several years of related office work experience. Preferred Qualifications Related administrative support experience in an academic department. Previous paralegal experience. Proficient in English and Spanish. Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Ability to understand and operate in a variety of organizational structures. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $$3,680 - $4,048 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Support Coordinator I range: $3,680 - $5,783 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline August 26, 2024 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Aug 12 2024 Pacific Daylight Time Applications close: Aug 26 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title EOS & NERR Administrative Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/Estuary & Ocean Science Center/SF Bay National Estuarine Research Reserve Appointment Type Temporary: Position will end on or before December 31, 2024. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Full time (1.0) Work Schedule Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $5,500.00 per month ($66,000.00 Annually) Salary is commensurate with experience. Position Summary Administrative Coordinator will work for the San Francisco Bay National Estuarine Research Reserve (NERR) at Estuary and Ocean Science Center on the Romberg Tiburon Campus of San Francisco State University (SFSU), in Tiburon, CA. The position will be half time. The Administrative Coordinator will serve as a key contact between SFSU (Office of Research and Sponsored Programs), NOAA, and NERR staff and will assist the NERR Reserve Manager. The Administrative Coordinator will provide pre- and post-award grant support between the NERR and SFSU (prepare and interpret budgets and accounting reports; troubleshoot any discrepancies with appropriate campus offices; provide the NERR Manager with monthly financial reports; and assist with procurement and reimbursements) and grantors and subawardees (progress reporting, support with procurement and invoicing). Provide coordination support on human resources. Provide support with a variety of administrative tasks (scheduling meetings, planning special events, and supporting projects). Activities will also include working to support other NERR staff in support of our missions. Position Information Financial and Grant Management, Post-Award Maintain financial tracking of projects post award, utilizing data from the SF State Financial Data Warehouse and from purchasing activities, and provide monthly summaries. Ensure efficiency and continuity between multiple project accounts. Track calendar of all required reporting, and accounts close out. Monitor contract invoicing to assure compliance with SF State policies and procedures. Maintain allocations and reporting of expenses and salaries across projects. Support NERR Manager and SFSU Grants Administrator in preparing and submitting compliance reports. Support NERR Manager on human resource needs, including coordinating with ORSP, coordinating annual reviews, hiring assistance, volunteers coordination. Administer procurement and purchase-card reporting. Process paperwork for NERR Manager and staff: travel authorizations, travel and project reimbursements, purchase orders, grant contracting and subawards. Maintain expenditure cost tracking by project and category. Respond to SF State enquiries. Financial and Grant Management, Pre-Award Support NERR Principal Investigators with pre-award grant proposal development, including coordination with Office of Research and Sponsored Program, coordinating funding opportunity notices, budget development, grant information input to state and federal grant submission online portals. Administrative Support Schedule meetings, coordinate communications, and assist NERR Manager and staff with other administrative tasks, special events, note taking at meetings, calendar management, meeting agendas and action items tracking, volunteer hours tracking, online accounts management (domain names, hosts, outreach service providers). Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Demonstrated proficiency in University pre- and post-award grant management processes and procedures Demonstrated proficiency in Microsoft Excel necessary, proficiency in Access or similar database program beneficial General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods especially of institutions like SF State. Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Ability to learn, interpret, and apply a wide variety of policies and procedures and impacting the applicable program, organizational unit, and/or administrative specialty. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications Five years administrative, grant coordination, and accounting experience. Strong knowledge of generally accepted accounting principles. High proficiency in cost tracking across multiple grants. High proficiency in working with grant administrators within SFSU, with grant staff at grantor organizations, and with University procurement procedures. Experience with performing a variety of administrative, fiscal and analytical duties of limited to moderate complexity and/or day-to-day administration of a program within an organizational unit. Work activities relate primarily to operations and procedures. Ability to coordinate projects within and across organizational units. Ability to handle multiple work priorities and accountability for own work results. Ability to use independent judgment to make decisions, interpret, and apply a wide range of policies and procedures related to the program area and/or administrative specialties; ability to follow standard procedures and practices. Independent problem solving including use of precedents to solve a wide range of administrative problems related to day-to-day work unit and program operations Ability to effectively interpret, organize, and present information and ideas verbally and in writing Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Ability to maintain and improve the systems necessary for efficient tracking of all fiscal and accounting information for the Reserve. Ability to review and evaluate reports received from the University and work with appropriate staff to resolve accounting problems and issues in a timely manner. Ability to develop creative solutions and adapt current operating procedures to accommodate new conditions; respond quickly and effectively to needs of the Manager and staff while ensuring compliance at all levels. Environmental/Physical/Special Most possess a valid California Driver’s License. Ability to move 30 pounds of boxes Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Aug 23 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Working Title EOS & NERR Administrative Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/Estuary & Ocean Science Center/SF Bay National Estuarine Research Reserve Appointment Type Temporary: Position will end on or before December 31, 2024. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Full time (1.0) Work Schedule Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $5,500.00 per month ($66,000.00 Annually) Salary is commensurate with experience. Position Summary Administrative Coordinator will work for the San Francisco Bay National Estuarine Research Reserve (NERR) at Estuary and Ocean Science Center on the Romberg Tiburon Campus of San Francisco State University (SFSU), in Tiburon, CA. The position will be half time. The Administrative Coordinator will serve as a key contact between SFSU (Office of Research and Sponsored Programs), NOAA, and NERR staff and will assist the NERR Reserve Manager. The Administrative Coordinator will provide pre- and post-award grant support between the NERR and SFSU (prepare and interpret budgets and accounting reports; troubleshoot any discrepancies with appropriate campus offices; provide the NERR Manager with monthly financial reports; and assist with procurement and reimbursements) and grantors and subawardees (progress reporting, support with procurement and invoicing). Provide coordination support on human resources. Provide support with a variety of administrative tasks (scheduling meetings, planning special events, and supporting projects). Activities will also include working to support other NERR staff in support of our missions. Position Information Financial and Grant Management, Post-Award Maintain financial tracking of projects post award, utilizing data from the SF State Financial Data Warehouse and from purchasing activities, and provide monthly summaries. Ensure efficiency and continuity between multiple project accounts. Track calendar of all required reporting, and accounts close out. Monitor contract invoicing to assure compliance with SF State policies and procedures. Maintain allocations and reporting of expenses and salaries across projects. Support NERR Manager and SFSU Grants Administrator in preparing and submitting compliance reports. Support NERR Manager on human resource needs, including coordinating with ORSP, coordinating annual reviews, hiring assistance, volunteers coordination. Administer procurement and purchase-card reporting. Process paperwork for NERR Manager and staff: travel authorizations, travel and project reimbursements, purchase orders, grant contracting and subawards. Maintain expenditure cost tracking by project and category. Respond to SF State enquiries. Financial and Grant Management, Pre-Award Support NERR Principal Investigators with pre-award grant proposal development, including coordination with Office of Research and Sponsored Program, coordinating funding opportunity notices, budget development, grant information input to state and federal grant submission online portals. Administrative Support Schedule meetings, coordinate communications, and assist NERR Manager and staff with other administrative tasks, special events, note taking at meetings, calendar management, meeting agendas and action items tracking, volunteer hours tracking, online accounts management (domain names, hosts, outreach service providers). Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Demonstrated proficiency in University pre- and post-award grant management processes and procedures Demonstrated proficiency in Microsoft Excel necessary, proficiency in Access or similar database program beneficial General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods especially of institutions like SF State. Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Ability to learn, interpret, and apply a wide variety of policies and procedures and impacting the applicable program, organizational unit, and/or administrative specialty. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications Five years administrative, grant coordination, and accounting experience. Strong knowledge of generally accepted accounting principles. High proficiency in cost tracking across multiple grants. High proficiency in working with grant administrators within SFSU, with grant staff at grantor organizations, and with University procurement procedures. Experience with performing a variety of administrative, fiscal and analytical duties of limited to moderate complexity and/or day-to-day administration of a program within an organizational unit. Work activities relate primarily to operations and procedures. Ability to coordinate projects within and across organizational units. Ability to handle multiple work priorities and accountability for own work results. Ability to use independent judgment to make decisions, interpret, and apply a wide range of policies and procedures related to the program area and/or administrative specialties; ability to follow standard procedures and practices. Independent problem solving including use of precedents to solve a wide range of administrative problems related to day-to-day work unit and program operations Ability to effectively interpret, organize, and present information and ideas verbally and in writing Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Ability to maintain and improve the systems necessary for efficient tracking of all fiscal and accounting information for the Reserve. Ability to review and evaluate reports received from the University and work with appropriate staff to resolve accounting problems and issues in a timely manner. Ability to develop creative solutions and adapt current operating procedures to accommodate new conditions; respond quickly and effectively to needs of the Manager and staff while ensuring compliance at all levels. Environmental/Physical/Special Most possess a valid California Driver’s License. Ability to move 30 pounds of boxes Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Aug 23 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,379.00 per month to $5,858.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrative Analyst/Specialist, Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under supervision of the Director, Recreation, Wellbeing, & University Unions (RWUU), the Fitness Programs Coordinator provides guidance for fitness programs supporting the Recreation and Wellness (RAW) center, Concord Center fitness room, and programming for the campus community. The Fitness Programs Coordinator supports general operations for the 2-story Fitness Center, Personal Training programs and Group Fitness Classes. This position coordinates equipment needs and collaborates with the Director to establish annual budget projections for acquisition, maintenance and repair. This position ensures procedures for minimizing risk and injury to participants while engaging in fitness services and programming, and establishes protocol for reporting to the Director, Risk Management and emergency response personnel when applicable. The Fitness Programs Coordinator is responsible for establishing a variety of fitness programs that meet the needs of a diverse campus community. This position collaborates with the campus community and Recreation, Wellbeing & University Unions' (RWUU) staff to develop events, workshops, and special events. They establish curriculum for the “Move More Daily Campaign”, track data for participants, and evaluate program outcomes. They participate on campus wide committees to represent the programmatic needs of Recreation and Wellness Services. This position provides lead work direction to student fitness center attendants, student personal trainers, student group fitness instructors and leads the work of non-student casual worker group fitness instructors. The Fitness Programs Coordinator recruits, trains, and structures student growth and understanding of facility needs and implementation of associated services. This position requires the ability to work closely with students, mentoring leadership skills, providing oversight of day-to-day activities and guiding them to perform services and outreach to the campus community. Responsibilities Fitness Programs Leadership Training and Development: Recruit, train, and schedule student and non-student employees assisting with fitness programs including Fitness Center Assistants, Personal Trainers and Group Fitness Instructors. Develop, implement and evaluate weekly staff meetings, on-going training, retreats, certifications, continuing education and student employee leadership. Engage in regular assessment of growth, provide feedback, mentorship, enhancement of skills for fitness paraprofessionals and student leadership development. Establish a strong service ethic for employees working toward a high level of member experience. Fitness Facilities and Equipment Needs: Monitor inventory and maintenance needs of fitness equipment for RAW fitness center, equipment rental, Concord Center, personal training sessions and group fitness classes. Coordinate sanitization/infection schedule, track compliance of policy, communicate custodial needs, and facility maintenance requests for fitness center, studios, boxing area and associated equipment. Coordinate maintenance schedule with service technicians, purchase parts and repair schedules. Collaborate with the Director to develop annual budget plans for equipment purchases and repairs. Fitness Campaigns, Outreach Events and Activities: Utilize best-practice approaches to assess, design, implement and evaluate the “Move More Daily” Campaign and events addressing the health needs, concerns and interests of the campus community. Serve as a representative on campus and community-based committees/coalitions to provide health perspectives for fitness issues. Participate in outreach, workshops, guest lectures, housing events, and other presentations that represent campaigns, programs, and services provided by RWUU. Coordinate data collection from fitness services, facility users and event participants measuring satisfaction, knowledge/skill growth, outcomes and analysis for monthly and annual reporting. Safety, Injury prevention and Risk Management: Assist in the development, implementation, and evaluation of safety, risk, injury and emergency response management procedures. Coordinate emergency response training, drills, and continuing education for fitness programs student employees and casual workers. Collaborate with RWUU staff to develop and implement emergency preparedness and response for RWUU employees and facilities. Support implementation of annual emergency response certification for RWUU staff (CPR, AED, first aid certification, etc.) Administrative Responsibilities: Maintain policy/procedure manuals, client charts, usage statistics, and other semester reports for Fitness Center, Personal Training and Group Fitness Programs. Participate in staff meetings, strategic planning, retreats and professional development committees. Other duties as assigned. Minimum Qualifications A Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Required Qualifications Knowledge and Skills: Supervisory experience including hiring, mentoring and related student staffing issues. Possess knowledge of fitness programs, personal training and group fitness industry best practices. Demonstrated leadership and interpersonal skills and the ability to work effectively across the organization, internally and externally. Strong service orientation, program management, sound judgment and decision-making, critical thinking develop original ideas, creative problem solving skills in a varied and challenging environment. Must be able to work effectively, across all organization levels, internally and externally. Knowledge and experience in fitness equipment type, usage and maintenance. Must have highly effective verbal and written communication skills. Program coordination experience including budgeting, planning (strategic and operational); the ability to develop and implement operational systems. Programming experience in assessing, designing and evaluating outreach for a college student population. Education and Training: A Bachelor’s degree in recreation, physical education, exercise science/physiology, sports management or related field - a Master’s degree in Recreation, Sport Administration, Kinesiology or related field is preferred. Nationally recognized certification in Personal Training/Group Fitness (i.e. AFAA, ACE, NASM ACSM). CPR, AED and First Aid certification and/or Instructor, or ability to obtain within 60 days. Three (3) years of progressively responsible experience in a college or university setting (may include graduate work). Physical Requirements Duties take place mostly in an office setting located in the Recreation and Wellness Center at Cal State East Bay. Must be able to work indoors and outdoors as well as some night and weekend hours. Must be able to lift up to 50lbs. Preferred Skills and Knowledge High degree of professional competence and credibility as demonstrated by active participation in professional organizations, university committee involvement, and collaboration with educational programs. Membership with the National Intramural Recreational Sports Association (NIRSA) preferred. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Advertised: Apr 09 2024 Pacific Daylight Time Applications close: Aug 09 2024 Pacific Daylight Time Closing Date/Time:
Jul 14, 2024
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,379.00 per month to $5,858.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrative Analyst/Specialist, Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under supervision of the Director, Recreation, Wellbeing, & University Unions (RWUU), the Fitness Programs Coordinator provides guidance for fitness programs supporting the Recreation and Wellness (RAW) center, Concord Center fitness room, and programming for the campus community. The Fitness Programs Coordinator supports general operations for the 2-story Fitness Center, Personal Training programs and Group Fitness Classes. This position coordinates equipment needs and collaborates with the Director to establish annual budget projections for acquisition, maintenance and repair. This position ensures procedures for minimizing risk and injury to participants while engaging in fitness services and programming, and establishes protocol for reporting to the Director, Risk Management and emergency response personnel when applicable. The Fitness Programs Coordinator is responsible for establishing a variety of fitness programs that meet the needs of a diverse campus community. This position collaborates with the campus community and Recreation, Wellbeing & University Unions' (RWUU) staff to develop events, workshops, and special events. They establish curriculum for the “Move More Daily Campaign”, track data for participants, and evaluate program outcomes. They participate on campus wide committees to represent the programmatic needs of Recreation and Wellness Services. This position provides lead work direction to student fitness center attendants, student personal trainers, student group fitness instructors and leads the work of non-student casual worker group fitness instructors. The Fitness Programs Coordinator recruits, trains, and structures student growth and understanding of facility needs and implementation of associated services. This position requires the ability to work closely with students, mentoring leadership skills, providing oversight of day-to-day activities and guiding them to perform services and outreach to the campus community. Responsibilities Fitness Programs Leadership Training and Development: Recruit, train, and schedule student and non-student employees assisting with fitness programs including Fitness Center Assistants, Personal Trainers and Group Fitness Instructors. Develop, implement and evaluate weekly staff meetings, on-going training, retreats, certifications, continuing education and student employee leadership. Engage in regular assessment of growth, provide feedback, mentorship, enhancement of skills for fitness paraprofessionals and student leadership development. Establish a strong service ethic for employees working toward a high level of member experience. Fitness Facilities and Equipment Needs: Monitor inventory and maintenance needs of fitness equipment for RAW fitness center, equipment rental, Concord Center, personal training sessions and group fitness classes. Coordinate sanitization/infection schedule, track compliance of policy, communicate custodial needs, and facility maintenance requests for fitness center, studios, boxing area and associated equipment. Coordinate maintenance schedule with service technicians, purchase parts and repair schedules. Collaborate with the Director to develop annual budget plans for equipment purchases and repairs. Fitness Campaigns, Outreach Events and Activities: Utilize best-practice approaches to assess, design, implement and evaluate the “Move More Daily” Campaign and events addressing the health needs, concerns and interests of the campus community. Serve as a representative on campus and community-based committees/coalitions to provide health perspectives for fitness issues. Participate in outreach, workshops, guest lectures, housing events, and other presentations that represent campaigns, programs, and services provided by RWUU. Coordinate data collection from fitness services, facility users and event participants measuring satisfaction, knowledge/skill growth, outcomes and analysis for monthly and annual reporting. Safety, Injury prevention and Risk Management: Assist in the development, implementation, and evaluation of safety, risk, injury and emergency response management procedures. Coordinate emergency response training, drills, and continuing education for fitness programs student employees and casual workers. Collaborate with RWUU staff to develop and implement emergency preparedness and response for RWUU employees and facilities. Support implementation of annual emergency response certification for RWUU staff (CPR, AED, first aid certification, etc.) Administrative Responsibilities: Maintain policy/procedure manuals, client charts, usage statistics, and other semester reports for Fitness Center, Personal Training and Group Fitness Programs. Participate in staff meetings, strategic planning, retreats and professional development committees. Other duties as assigned. Minimum Qualifications A Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Required Qualifications Knowledge and Skills: Supervisory experience including hiring, mentoring and related student staffing issues. Possess knowledge of fitness programs, personal training and group fitness industry best practices. Demonstrated leadership and interpersonal skills and the ability to work effectively across the organization, internally and externally. Strong service orientation, program management, sound judgment and decision-making, critical thinking develop original ideas, creative problem solving skills in a varied and challenging environment. Must be able to work effectively, across all organization levels, internally and externally. Knowledge and experience in fitness equipment type, usage and maintenance. Must have highly effective verbal and written communication skills. Program coordination experience including budgeting, planning (strategic and operational); the ability to develop and implement operational systems. Programming experience in assessing, designing and evaluating outreach for a college student population. Education and Training: A Bachelor’s degree in recreation, physical education, exercise science/physiology, sports management or related field - a Master’s degree in Recreation, Sport Administration, Kinesiology or related field is preferred. Nationally recognized certification in Personal Training/Group Fitness (i.e. AFAA, ACE, NASM ACSM). CPR, AED and First Aid certification and/or Instructor, or ability to obtain within 60 days. Three (3) years of progressively responsible experience in a college or university setting (may include graduate work). Physical Requirements Duties take place mostly in an office setting located in the Recreation and Wellness Center at Cal State East Bay. Must be able to work indoors and outdoors as well as some night and weekend hours. Must be able to lift up to 50lbs. Preferred Skills and Knowledge High degree of professional competence and credibility as demonstrated by active participation in professional organizations, university committee involvement, and collaboration with educational programs. Membership with the National Intramural Recreational Sports Association (NIRSA) preferred. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Advertised: Apr 09 2024 Pacific Daylight Time Applications close: Aug 09 2024 Pacific Daylight Time Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The Planned and Annual Giving Coordinator provides professional administrative and marketing support, project management, and event coordination as needed for the Office of Planned and Annual Giving at SDSU. The coordinator is responsible for performing a variety of administrative support tasks and supporting marketing objectives for development fundraising teams. These tasks and objectives include implementing integrated solicitation campaigns (direct mail and email), stewarding current and past donors, facilitating data management and analytics of Planned and Annual Gifts. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is approved for partial telecommuting with onsite work in San Diego. Department Summary University Relations and Development (URAD) shares the university’s vision and mission underscored in the 2020 five-year strategic plan. Units of URAD work together to create enduring relationships with alumni, parents, donors, students, and the community to generate private support for SDSU students, faculty, and a diverse number of programs. URAD handles a range of services encompassing stewardship, events, gift administration, communications and more. URAD departments are making a difference in the lives of SDSU’s 37,000 students. URAD had another record-setting fundraising year in 2022-2023 with $136.9M total raised. Other superlatives in 2022-2023 include 16,534 total gifts, 2,254 scholarships awarded and 5,969 first-time donors. The latest fundraising success can be credited to the university’s goal of building a world-class university campus, research center, and multi-use stadium in Mission Valley to serve higher education, the public good, and the community’s goals and aspirations. SDSU has been recognized several times for its exceptional development program by the Council for Advancement and Support of Education (CASE). With the support of loyal donors and working alongside SDSU’s visionary faculty and staff leaders, SDSU builds lifelong relationships with nearly 500,000 alumni, friends and the community that advance the mission of SDSU. For more information regarding the University Relations and Development, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Ability and availability to travel and attend events or perform duties outside of normal work hours (may include weekends) on and off campus. Experience with Ellucian (or similar financial and biographical database). Experience in performing basic prospect research and data analysis. Experience in coordinating meetings and special events. Experience with marketing and communications. Experience in generating emails, letters, cards, invoices, etc., using mail merge functions. A minimum of four years of progressively responsible administrative support, marketing/or communications experience is preferred. Experience working in higher education or public sector settings is preferred. Experience working in a fundraising/development environment is preferred. Experience in processing reimbursements for travel, mileage, reimbursements, payables, and procurement preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,401 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 11, 2024. To receive full consideration, apply by July 10, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at lpeeples@sdsu.edu . Advertised: Jun 26 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jun 27, 2024
Position Summary The Planned and Annual Giving Coordinator provides professional administrative and marketing support, project management, and event coordination as needed for the Office of Planned and Annual Giving at SDSU. The coordinator is responsible for performing a variety of administrative support tasks and supporting marketing objectives for development fundraising teams. These tasks and objectives include implementing integrated solicitation campaigns (direct mail and email), stewarding current and past donors, facilitating data management and analytics of Planned and Annual Gifts. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is approved for partial telecommuting with onsite work in San Diego. Department Summary University Relations and Development (URAD) shares the university’s vision and mission underscored in the 2020 five-year strategic plan. Units of URAD work together to create enduring relationships with alumni, parents, donors, students, and the community to generate private support for SDSU students, faculty, and a diverse number of programs. URAD handles a range of services encompassing stewardship, events, gift administration, communications and more. URAD departments are making a difference in the lives of SDSU’s 37,000 students. URAD had another record-setting fundraising year in 2022-2023 with $136.9M total raised. Other superlatives in 2022-2023 include 16,534 total gifts, 2,254 scholarships awarded and 5,969 first-time donors. The latest fundraising success can be credited to the university’s goal of building a world-class university campus, research center, and multi-use stadium in Mission Valley to serve higher education, the public good, and the community’s goals and aspirations. SDSU has been recognized several times for its exceptional development program by the Council for Advancement and Support of Education (CASE). With the support of loyal donors and working alongside SDSU’s visionary faculty and staff leaders, SDSU builds lifelong relationships with nearly 500,000 alumni, friends and the community that advance the mission of SDSU. For more information regarding the University Relations and Development, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Ability and availability to travel and attend events or perform duties outside of normal work hours (may include weekends) on and off campus. Experience with Ellucian (or similar financial and biographical database). Experience in performing basic prospect research and data analysis. Experience in coordinating meetings and special events. Experience with marketing and communications. Experience in generating emails, letters, cards, invoices, etc., using mail merge functions. A minimum of four years of progressively responsible administrative support, marketing/or communications experience is preferred. Experience working in higher education or public sector settings is preferred. Experience working in a fundraising/development environment is preferred. Experience in processing reimbursements for travel, mileage, reimbursements, payables, and procurement preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,401 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 11, 2024. To receive full consideration, apply by July 10, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at lpeeples@sdsu.edu . Advertised: Jun 26 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Administrative Support Coordinator I Hours: Full-time / 40 hours per week FLSA: Non-exempt Anticipated Hiring Salary Range: $3,338 to $3,875* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: August 20, 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Chair of the School of Computing and Design, the Administrative Support Coordinator is responsible for performing a full range of State and Corporation clerical and administrative assignments that are varied and complex in support of the School of Computing and Design. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Provides administrative support to the Department chair and faculty. Prepares and processes work orders, pay requests, paperwork for selected external funds, personal reimbursements etc. Manages all travel arrangements ensuring all paperwork are processed accurately in a timely manner. Creates requisitions and tracks the purchase order. Assists the ASC II with research for procurement card spending and oversees the purchasing of supplies, and assists ASC II with other budget tracking.. Supports program needs; i.e., providing scheduling assistance to the Chair and the ASC II, generating permission numbers, administering the student assistant hiring and timesheet processes, assisting in the course evaluation process each semester, tracking in student internship placement, and assists with other day-to-day operational needs of the School. Coordinates the logistics of variety of special events and activities including preparing agendas, scheduling meetings, reserving rooms and facilities, coordinating catering, inviting attendees, requesting parking permits, etc. Provides oversight of the event set-up/take-down and taking minutes at events whenever requested. Assists with outreach and recruitment activities such as creating a semi-annual newsletter, marketing materials, maintaining social media sites, communicating with high school and community college counselors and administration, and coordinating visits by faculty to such external entities as needed. Provides support in creating, organizing and maintaining a central filing system for confidential office files and student records. Assembles information from these filing systems in response to requests. Receives incoming calls, messages and visitors. Addresses questions and handles complex telephone and e-mail requests. Makes recommendations on day-to-day administrative operations and procedures, performing independently under general goals. Other Functions : Promotes and maintains an atmosphere of excellent internal and external customer service within the School and boarder community. Attends workshops, conferences, and advisory meetings as needed. Performs other duties as assigned by the Chair and other designated personnel as needed. KNOWLEDGE, SKILLS, AND ABILITIES : Thorough knowledge of: applicable university infrastructure, policies, and procedures; English grammar, spelling, and punctuation; office systems and budget policies and procedures. Skills: Experience to be fully functional in all technical aspects of work assignments. Working knowledge of budget policies and procedures. Ability to : use a broad range of technology, systems and packages; independently handle multiple work unit priorities and projects; apply independently a wide variety of policies and procedures where specific guidelines may not exist; perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections; draft and compose correspondence and standard reports; handle effectively a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. MINIMUM QUALIFICATIONS : Must possess a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience SPECIALIZED SKILLS REQUIRED : Experience tracking and monitoring budgets, revenue, and expenditures. Excellent English writing skills. Experience with event planning. Knowledge of word processing, spreadsheet, database, e-mail and social media software. PREFERRED QUALIFICATIONS : A bachelor’s degree in a relevant field. Technical fluency with Photoshop and/or Illustrator. Must be an exceptional listener and communicator with the ability to effectively convey information verbally and in writing. Ability to take proactive and positive measure to ensure optimal support of the office; identify confidential matters and maintain confidentiality in the highest regard; and establish and maintain cooperative working relationships within a multicultural and diverse community using respect and effective interpersonal skills. Proficient in the use of Microsoft Office Professional; Google Workspace (Gmail, Docs, Sheets, Drive, Calendar, Forms, etc.); Oracle-PeopleSoft/Common Management System or equivalent student, HR and Financial information systems; Hyperion or equivalent reporting tools; intranet drives; and internet browsers. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position is designated as a Campus Security Authority (CSA) and will be required to participate in annual training and to immediately forward to the Clery Director all reports of crimes brought to their attention pursuant to the Clery Act and California State Education Code, Chapter 16, of the Donahue Higher Education Act, Section 67380. This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position has been designated as a sensitive position with access to: or control over, cash, checks, credit cards, and/or credit card account information; and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University’s liability coverage. This position may require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Aug 01 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Aug 02, 2024
Classification: Administrative Support Coordinator I Hours: Full-time / 40 hours per week FLSA: Non-exempt Anticipated Hiring Salary Range: $3,338 to $3,875* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: August 20, 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Chair of the School of Computing and Design, the Administrative Support Coordinator is responsible for performing a full range of State and Corporation clerical and administrative assignments that are varied and complex in support of the School of Computing and Design. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Provides administrative support to the Department chair and faculty. Prepares and processes work orders, pay requests, paperwork for selected external funds, personal reimbursements etc. Manages all travel arrangements ensuring all paperwork are processed accurately in a timely manner. Creates requisitions and tracks the purchase order. Assists the ASC II with research for procurement card spending and oversees the purchasing of supplies, and assists ASC II with other budget tracking.. Supports program needs; i.e., providing scheduling assistance to the Chair and the ASC II, generating permission numbers, administering the student assistant hiring and timesheet processes, assisting in the course evaluation process each semester, tracking in student internship placement, and assists with other day-to-day operational needs of the School. Coordinates the logistics of variety of special events and activities including preparing agendas, scheduling meetings, reserving rooms and facilities, coordinating catering, inviting attendees, requesting parking permits, etc. Provides oversight of the event set-up/take-down and taking minutes at events whenever requested. Assists with outreach and recruitment activities such as creating a semi-annual newsletter, marketing materials, maintaining social media sites, communicating with high school and community college counselors and administration, and coordinating visits by faculty to such external entities as needed. Provides support in creating, organizing and maintaining a central filing system for confidential office files and student records. Assembles information from these filing systems in response to requests. Receives incoming calls, messages and visitors. Addresses questions and handles complex telephone and e-mail requests. Makes recommendations on day-to-day administrative operations and procedures, performing independently under general goals. Other Functions : Promotes and maintains an atmosphere of excellent internal and external customer service within the School and boarder community. Attends workshops, conferences, and advisory meetings as needed. Performs other duties as assigned by the Chair and other designated personnel as needed. KNOWLEDGE, SKILLS, AND ABILITIES : Thorough knowledge of: applicable university infrastructure, policies, and procedures; English grammar, spelling, and punctuation; office systems and budget policies and procedures. Skills: Experience to be fully functional in all technical aspects of work assignments. Working knowledge of budget policies and procedures. Ability to : use a broad range of technology, systems and packages; independently handle multiple work unit priorities and projects; apply independently a wide variety of policies and procedures where specific guidelines may not exist; perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections; draft and compose correspondence and standard reports; handle effectively a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. MINIMUM QUALIFICATIONS : Must possess a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience SPECIALIZED SKILLS REQUIRED : Experience tracking and monitoring budgets, revenue, and expenditures. Excellent English writing skills. Experience with event planning. Knowledge of word processing, spreadsheet, database, e-mail and social media software. PREFERRED QUALIFICATIONS : A bachelor’s degree in a relevant field. Technical fluency with Photoshop and/or Illustrator. Must be an exceptional listener and communicator with the ability to effectively convey information verbally and in writing. Ability to take proactive and positive measure to ensure optimal support of the office; identify confidential matters and maintain confidentiality in the highest regard; and establish and maintain cooperative working relationships within a multicultural and diverse community using respect and effective interpersonal skills. Proficient in the use of Microsoft Office Professional; Google Workspace (Gmail, Docs, Sheets, Drive, Calendar, Forms, etc.); Oracle-PeopleSoft/Common Management System or equivalent student, HR and Financial information systems; Hyperion or equivalent reporting tools; intranet drives; and internet browsers. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position is designated as a Campus Security Authority (CSA) and will be required to participate in annual training and to immediately forward to the Clery Director all reports of crimes brought to their attention pursuant to the Clery Act and California State Education Code, Chapter 16, of the Donahue Higher Education Act, Section 67380. This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position has been designated as a sensitive position with access to: or control over, cash, checks, credit cards, and/or credit card account information; and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University’s liability coverage. This position may require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Aug 01 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION This recruitment may be used to fill vacancies across various park locations and/or in additional programs. The Department of Parks, Recreation and Marine is a nationally recognized and award-winning organization with 1,100 full-time/part-time staff and a budget of $74 million. The Department oversees facilities and programs that reflect the needs and interests of a culturally diverse community, including: 170 parks with more than 3,200 acres devoted to open space and recreation, 27 community centers, 3 public pools, 6 miles of beaches, and 3 marinas. The Department provides free and fee-based recreational programs and leisure opportunities, both self-directed and organized, for people of all ages and cultures. Youth programs include free youth sports for ages 5 to 14 serving nearly 10,000 participants annually, summer and vacation day camps, 2,100 recreational and educational classes, sailing and aquatics instruction, teen center activities, skateboarding opportunities, and supervised afterschool and weekend activities at parks and schools. In addition, approximately 12,000 youth participate in non-Department sports leagues that utilize park facilities. The Department of Parks, Recreation, and Marine is seeking qualified candidates interested in applying for an After School Program Coordinator (Recreation Leader/Specialist VII-NC) position. After School activities include games, arts, tournaments, cooking, homework assistance, movies and holiday celebrations for ages 5 to 12. There are current openings at Bixby and Houghton Park. Program operation hours are Monday-Friday from 3:00pm-6:00pm. This recruitment may be used for additional locations and/or programs. Non-Career employees are allowed a maximum of 1,600 work hours available over a 12-month period and are considered temporary, at-will employees who are not typically eligible for benefits. However, non-career employees may qualify for health coverage and sick leave accruals subject to applicable federal and state provisions. EXAMPLES OF DUTIES Under direction, supervises subordinate staff, volunteers, and program participants ages 5-12. Plans, coordinates, markets, implements, and supervises all program activities, including workshops, field trips, special events, tournaments, classes, and fitness programs. Prepares documents and written reports for the park supervisor. Prepares and develops monthly program calendars. Maintains all program resources, including equipment and supplies. Utilizes computer software, such as Microsoft Word, Excel, Canva, and/or Publisher, for various administrative duties. Attends offsite meetings and/or trainings. Performs other related duties as required. REQUIREMENTS TO FILE MINIMUM QUALIFICATIONS: Must meet at least one of the options below: (Option A) - Two (2) years (or equivalent 500 hours total) of part-time experience (paid or unpaid) working in after school programming for school-aged youth, academic enrichment program or a related field ; OR , (Option B) - Forty-eight (48) units of college education, including a minimum of eight (8) units in recreation, childcare or a related field; OR , (Option C) - A combination of education and experience as outlined above. Must have access to reliable transportation for all job responsibilities.DESIRABLE QUALIFICATIONS: Experience implementing recreation programs for youth ages 5-12. Proficiency in the use of Microsoft Word, Excel, Publisher and Canva. Current CPR and First Aid certification. The successful candidate will possess the following: Excellent written and oral communication skills, and organizational and program management skills. Willingness to work a flexible schedule, including evenings and weekends, if necessary. Experience working with children and adults with a wide range of ethnic, cultural, and socio-economic backgrounds. SELECTION PROCEDURE This recruitment will close at 11:59 p.m. on Friday, September 6, 2024. To be considered, applicants must submit an online application. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of experience. The most qualified candidates will be invited to participate in further selection procedures. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act . You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act. The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call 562-570-3181. In support of the City’s Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. For technical support with your governmentjobs.com application, please contact (855) 524-5627. Intentionally left blank -- This page is under review. Closing Date/Time: 9/6/2024 11:59 PM Pacific
Aug 21, 2024
Part Time
DESCRIPTION This recruitment may be used to fill vacancies across various park locations and/or in additional programs. The Department of Parks, Recreation and Marine is a nationally recognized and award-winning organization with 1,100 full-time/part-time staff and a budget of $74 million. The Department oversees facilities and programs that reflect the needs and interests of a culturally diverse community, including: 170 parks with more than 3,200 acres devoted to open space and recreation, 27 community centers, 3 public pools, 6 miles of beaches, and 3 marinas. The Department provides free and fee-based recreational programs and leisure opportunities, both self-directed and organized, for people of all ages and cultures. Youth programs include free youth sports for ages 5 to 14 serving nearly 10,000 participants annually, summer and vacation day camps, 2,100 recreational and educational classes, sailing and aquatics instruction, teen center activities, skateboarding opportunities, and supervised afterschool and weekend activities at parks and schools. In addition, approximately 12,000 youth participate in non-Department sports leagues that utilize park facilities. The Department of Parks, Recreation, and Marine is seeking qualified candidates interested in applying for an After School Program Coordinator (Recreation Leader/Specialist VII-NC) position. After School activities include games, arts, tournaments, cooking, homework assistance, movies and holiday celebrations for ages 5 to 12. There are current openings at Bixby and Houghton Park. Program operation hours are Monday-Friday from 3:00pm-6:00pm. This recruitment may be used for additional locations and/or programs. Non-Career employees are allowed a maximum of 1,600 work hours available over a 12-month period and are considered temporary, at-will employees who are not typically eligible for benefits. However, non-career employees may qualify for health coverage and sick leave accruals subject to applicable federal and state provisions. EXAMPLES OF DUTIES Under direction, supervises subordinate staff, volunteers, and program participants ages 5-12. Plans, coordinates, markets, implements, and supervises all program activities, including workshops, field trips, special events, tournaments, classes, and fitness programs. Prepares documents and written reports for the park supervisor. Prepares and develops monthly program calendars. Maintains all program resources, including equipment and supplies. Utilizes computer software, such as Microsoft Word, Excel, Canva, and/or Publisher, for various administrative duties. Attends offsite meetings and/or trainings. Performs other related duties as required. REQUIREMENTS TO FILE MINIMUM QUALIFICATIONS: Must meet at least one of the options below: (Option A) - Two (2) years (or equivalent 500 hours total) of part-time experience (paid or unpaid) working in after school programming for school-aged youth, academic enrichment program or a related field ; OR , (Option B) - Forty-eight (48) units of college education, including a minimum of eight (8) units in recreation, childcare or a related field; OR , (Option C) - A combination of education and experience as outlined above. Must have access to reliable transportation for all job responsibilities.DESIRABLE QUALIFICATIONS: Experience implementing recreation programs for youth ages 5-12. Proficiency in the use of Microsoft Word, Excel, Publisher and Canva. Current CPR and First Aid certification. The successful candidate will possess the following: Excellent written and oral communication skills, and organizational and program management skills. Willingness to work a flexible schedule, including evenings and weekends, if necessary. Experience working with children and adults with a wide range of ethnic, cultural, and socio-economic backgrounds. SELECTION PROCEDURE This recruitment will close at 11:59 p.m. on Friday, September 6, 2024. To be considered, applicants must submit an online application. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of experience. The most qualified candidates will be invited to participate in further selection procedures. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act . You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act. The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call 562-570-3181. In support of the City’s Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. For technical support with your governmentjobs.com application, please contact (855) 524-5627. 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Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 538465; 04/17/2024 Department Coordinator Administrative Support Coordinator II Geography, Geology and Environment & NATS Salary Range : $3,865 - $6,336/Monthly (Budgeted Hiring Salary Range: $3,865 - $4,483/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the general supervision of the Department Chair, the incumbent must exercise independent judgment and initiative to manage the day-to-day activities of the Geography, Geology and Environment & Natural Sciences (NATS) department office. The incumbent is expected to address a wide range of problems utilizing university, college and department policies and procedures. The incumbent provides administrative and basic technical support for the Department Chair and all faculty, including creating documents, scheduling, and file maintenance. The incumbent will develop and maintain a complex system of electronic files to track data as well as having responsibility for monitoring and updating the department website. The incumbent will serve as the primary contact for lecturers, teaching and graduate assistants and will provide initial orientation to the department to new faculty members. The incumbent will track faculty workloads, work closely with the various departmental committees, maintain the department’s space inventory, hire student workers, help to organize, and coordinate activities around new faculty recruitment, and plan special events. The incumbent will interact with and solve problems for work unit customers and staff and provide work direction to clerical support staff. The incumbent will help the chair develop class schedules for the department, track utilization of department resources, allocate use of special purpose rooms, calculate faculty costs, reconcile supervision rosters, and manage attendance records. The incumbent will coordinate the processing of financial requests and track paperwork to ensure timely processing of purchase requisitions, including office supplies, furniture, equipment, contracts and lab supplies. The incumbent will complete university forms such as requests for travel, expense claims, petty cash requests, mileage reports, requests for checks, etc. In addition, the incumbent will balance and maintain all the departments State and University Auxiliary Services (UAS) accounts and reconcile Peoplesoft ledgers with the Natural and Social Science (NSS) Fiscal Assistant. The successful candidate will use a variety of office support technology and systems including Microsoft Word, Excel, and Golden Eagle Territory (GET) to enter data and generate reports; maintenance of PC-based databases; and use of electronic and voice mail. The incumbent must prioritize work and meet deadlines in a busy office environment and perform other related duties as assigned. Required Qualifications & Experience : Equivalent to three years of general office experience, which includes providing ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative functions. The incumbent must have a thorough knowledge of office methods, procedures, and practices. The incumbent must have the skill to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. The incumbent must demonstrate effective use of English grammar, punctuation, and spelling, and excellent oral and written communication skills. The incumbent must be proficient in office support technology, including Microsoft Word and Excel. The incumbent must be self-motivated, with the ability to independently handle multiple priorities and projects; perform business math; analyze budgetary data; and make accurate projections requiring some inference. The incumbent must demonstrate skills for using computer technology to access data, maintain records, generate reports, and communicate with others. The incumbent must demonstrate appropriate professional skills in interacting in a supportive manner with varying levels of staff, students, and members of the general public from diverse backgrounds, and work effectively and sensitively with a broad range of people. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on 5/1/2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Apr 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job No: 538465; 04/17/2024 Department Coordinator Administrative Support Coordinator II Geography, Geology and Environment & NATS Salary Range : $3,865 - $6,336/Monthly (Budgeted Hiring Salary Range: $3,865 - $4,483/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the general supervision of the Department Chair, the incumbent must exercise independent judgment and initiative to manage the day-to-day activities of the Geography, Geology and Environment & Natural Sciences (NATS) department office. The incumbent is expected to address a wide range of problems utilizing university, college and department policies and procedures. The incumbent provides administrative and basic technical support for the Department Chair and all faculty, including creating documents, scheduling, and file maintenance. The incumbent will develop and maintain a complex system of electronic files to track data as well as having responsibility for monitoring and updating the department website. The incumbent will serve as the primary contact for lecturers, teaching and graduate assistants and will provide initial orientation to the department to new faculty members. The incumbent will track faculty workloads, work closely with the various departmental committees, maintain the department’s space inventory, hire student workers, help to organize, and coordinate activities around new faculty recruitment, and plan special events. The incumbent will interact with and solve problems for work unit customers and staff and provide work direction to clerical support staff. The incumbent will help the chair develop class schedules for the department, track utilization of department resources, allocate use of special purpose rooms, calculate faculty costs, reconcile supervision rosters, and manage attendance records. The incumbent will coordinate the processing of financial requests and track paperwork to ensure timely processing of purchase requisitions, including office supplies, furniture, equipment, contracts and lab supplies. The incumbent will complete university forms such as requests for travel, expense claims, petty cash requests, mileage reports, requests for checks, etc. In addition, the incumbent will balance and maintain all the departments State and University Auxiliary Services (UAS) accounts and reconcile Peoplesoft ledgers with the Natural and Social Science (NSS) Fiscal Assistant. The successful candidate will use a variety of office support technology and systems including Microsoft Word, Excel, and Golden Eagle Territory (GET) to enter data and generate reports; maintenance of PC-based databases; and use of electronic and voice mail. The incumbent must prioritize work and meet deadlines in a busy office environment and perform other related duties as assigned. Required Qualifications & Experience : Equivalent to three years of general office experience, which includes providing ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative functions. The incumbent must have a thorough knowledge of office methods, procedures, and practices. The incumbent must have the skill to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. The incumbent must demonstrate effective use of English grammar, punctuation, and spelling, and excellent oral and written communication skills. The incumbent must be proficient in office support technology, including Microsoft Word and Excel. The incumbent must be self-motivated, with the ability to independently handle multiple priorities and projects; perform business math; analyze budgetary data; and make accurate projections requiring some inference. The incumbent must demonstrate skills for using computer technology to access data, maintain records, generate reports, and communicate with others. The incumbent must demonstrate appropriate professional skills in interacting in a supportive manner with varying levels of staff, students, and members of the general public from diverse backgrounds, and work effectively and sensitively with a broad range of people. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on 5/1/2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Apr 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 539991; 5/28/2024 DEPARTMENT SUPPORT COORDINATOR Administrative Support Coordinator II Theatre and Dance Salary Range: $3,865 - $6,336/Monthly (Budgeted Hiring Salary Range $3,865 - $4,482/Monthly) Work Schedule : Full-Time, Monday - Friday, 9:00 a.m. to 6:00 p.m.; temporary appointment, expires on or before one-year from date of hire; may be extended, may become permanent; non-exempt classification. Essential Functions : Under the general direction of the Department Chair, the incumbent is responsible for managing the administrative operations and functions of the department's office. The incumbent must have general knowledge of all department functions, including those assigned to other support staff members. The incumbent works closely with the Department Chair on faculty personnel matters. The incumbent is responsible for maintaining effective methods to track faculty Retention, Tenure and Promotion (RTP) evaluation process for full-time and part-time faculty. The incumbent is also responsible for the instructional programming, including building and maintaining course schedules on the campus network system, monitoring class enrollments, providing data for the Academic Planning Database (APDB) report, and coordinating and tracking the submission and progress of curricular forms and proposals. Duties also include procurement of supplies, equipment and services, including guest lecturers, special consultants and independent contractors; tracking, monitoring, and reconciling of budget and expenditures for General Fund, Instruction Related Activity (IRA) Funds, and Trust accounts; tracking and submitting paperwork for faculty travel and use/balance of professional development funds; tracking and recording faculty and staff absences and student worked hours; supporting the preparation of appointments of part-time faculty, teaching associates, and graduate assistants. The incumbent participates in the evaluation of all internal department functions and provides recommendations to improve. The incumbent maintains records of part-time lecturer teaching history and unit entitlements; administrative support to Departmental elections and maintains committee membership lists; prepares agenda, minutes, and other documents for department meetings; assists with department special events and projects, including a robust theatre production program. The incumbent upholds adherence to policies, procedures and established practices of the department, the college, campus, CSU system, and collective bargaining agreements; serves as resource person for department employees in matters related to personnel, fiscal, curricular, and facilities. The incumbent coordinates and is accountable for the work results of the department Administrative Support Assistant (if applicable), and coordinates with Performing Arts staff. The incumbent is responsible for the protocols and procedures for scheduling production in the theatres and studios, including work order requests for additional engineering and custodial requests due to public facing activities. The incumbent works directly with campus entities in preparation for campus performances. Required Qualifications & Experience : Equivalent to four years of general office experience which includes operational or procedural administrative support work performed and/or on-going work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. The incumbent must have experience to be fully functional in all technical aspects of work assignments. The incumbent must have excellent verbal and written communication skills; and thorough analytical skills. The incumbent must have thorough and demonstrable knowledge of office productivity software, including word processing, desktop publishing, spreadsheet, and database functions; English grammar, punctuation, and spelling; and of budget policies and procedures and track financial data and make simple projections. The incumbent must have the ability to work effectively on an individual basis, as a member of a highly functional team and with a broad range of people to help promote a student-centered environment; be detail oriented and can handle multiple work unit priorities and projects; independently apply a wide variety of policies and procedures where specific guidelines may not exist; judgment, discretion, and initiative to address problems and respond to all inquiries and requests related to the work area as well as the ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions; draft and compose correspondence and standard reports; take minutes and track action items; respond effectively to rapidly changing conditions; and to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Bachelor's degree from an accredited four-year college or university. Familiarity with university administrative processes and procedures pertaining to an academic department; and with theatre and dance production. Closing Date : Review of applications will begin on June 11, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: May 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job No: 539991; 5/28/2024 DEPARTMENT SUPPORT COORDINATOR Administrative Support Coordinator II Theatre and Dance Salary Range: $3,865 - $6,336/Monthly (Budgeted Hiring Salary Range $3,865 - $4,482/Monthly) Work Schedule : Full-Time, Monday - Friday, 9:00 a.m. to 6:00 p.m.; temporary appointment, expires on or before one-year from date of hire; may be extended, may become permanent; non-exempt classification. Essential Functions : Under the general direction of the Department Chair, the incumbent is responsible for managing the administrative operations and functions of the department's office. The incumbent must have general knowledge of all department functions, including those assigned to other support staff members. The incumbent works closely with the Department Chair on faculty personnel matters. The incumbent is responsible for maintaining effective methods to track faculty Retention, Tenure and Promotion (RTP) evaluation process for full-time and part-time faculty. The incumbent is also responsible for the instructional programming, including building and maintaining course schedules on the campus network system, monitoring class enrollments, providing data for the Academic Planning Database (APDB) report, and coordinating and tracking the submission and progress of curricular forms and proposals. Duties also include procurement of supplies, equipment and services, including guest lecturers, special consultants and independent contractors; tracking, monitoring, and reconciling of budget and expenditures for General Fund, Instruction Related Activity (IRA) Funds, and Trust accounts; tracking and submitting paperwork for faculty travel and use/balance of professional development funds; tracking and recording faculty and staff absences and student worked hours; supporting the preparation of appointments of part-time faculty, teaching associates, and graduate assistants. The incumbent participates in the evaluation of all internal department functions and provides recommendations to improve. The incumbent maintains records of part-time lecturer teaching history and unit entitlements; administrative support to Departmental elections and maintains committee membership lists; prepares agenda, minutes, and other documents for department meetings; assists with department special events and projects, including a robust theatre production program. The incumbent upholds adherence to policies, procedures and established practices of the department, the college, campus, CSU system, and collective bargaining agreements; serves as resource person for department employees in matters related to personnel, fiscal, curricular, and facilities. The incumbent coordinates and is accountable for the work results of the department Administrative Support Assistant (if applicable), and coordinates with Performing Arts staff. The incumbent is responsible for the protocols and procedures for scheduling production in the theatres and studios, including work order requests for additional engineering and custodial requests due to public facing activities. The incumbent works directly with campus entities in preparation for campus performances. Required Qualifications & Experience : Equivalent to four years of general office experience which includes operational or procedural administrative support work performed and/or on-going work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. The incumbent must have experience to be fully functional in all technical aspects of work assignments. The incumbent must have excellent verbal and written communication skills; and thorough analytical skills. The incumbent must have thorough and demonstrable knowledge of office productivity software, including word processing, desktop publishing, spreadsheet, and database functions; English grammar, punctuation, and spelling; and of budget policies and procedures and track financial data and make simple projections. The incumbent must have the ability to work effectively on an individual basis, as a member of a highly functional team and with a broad range of people to help promote a student-centered environment; be detail oriented and can handle multiple work unit priorities and projects; independently apply a wide variety of policies and procedures where specific guidelines may not exist; judgment, discretion, and initiative to address problems and respond to all inquiries and requests related to the work area as well as the ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions; draft and compose correspondence and standard reports; take minutes and track action items; respond effectively to rapidly changing conditions; and to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Bachelor's degree from an accredited four-year college or university. Familiarity with university administrative processes and procedures pertaining to an academic department; and with theatre and dance production. Closing Date : Review of applications will begin on June 11, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: May 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title SF BUILD Program Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/Biology/SF BUILD (Building Infrastructure Leading to Diversity) Appointment Type Temporary: Position will end on or before June 30, 2025. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Full-Time (1.0) Work Schedule Monday through Friday; 8:00 AM to 5:00 PM Anticipated Hiring Range $5,250.00 per month ($63,000.00 annually) Salary is commensurate with experience. Position Summary The SF BUILD Program Coordinator will provide administrative and evaluation support to the SF BUILD team leadership. Duties include, but are not limited to, assisting with meeting logistics, regular communications with students, faculty and other SF BUILD stakeholders, planning special events and supporting projects in the planning, implementation and evaluation. Position Information Program Administration Work with individuals at all levels of the SF BUILD program, outside affiliated programs/institutions and outside vendors to carryout programmatic activities. Work with SF BUILD Leadership in the planning and implementation of programmatic activities Serve as a liaison to outside agencies or entities related to the program. Support SF BUILD leadership in the coordination and planning of student and faculty events by developing a timeline for the planning, implementation and evaluation of activities, securing venues, and working with the SF BUILD Budget Specialist to process payments for vendors. Independently resolve issues that may arise in the planning of programmatic activities. Field emails and phone calls Work closely with SF BUILD staff to help maintain all day-to-day operations of the SF BUILD office space. Program Evaluation and Dissemination Manage a database of SF BUILD student and faculty participants. Work with SF BUILD Leadership in the evaluation of program activities through survey development and analysis. Generate reports and develop summary narratives for the annual progress report to funders. Participate in the dissemination of SF BUILD Program activities at local, regional, and national conferences. Participate in the development of manuscripts to disseminate SF BUILD best practices and impact. Work with the SF BUILD Communications Specialist to develop online content to disseminate SF BUILD outcomes Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to SF BUILD and impacting the applicable program, organizational unit, and/or administrative specialty. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications A bachelor’s degree is preferred and at least 1 year of administrative experience in a university or non-profit organization setting. The qualified candidate is preferred to have experience in one or more of the following areas: providing logistical support for program/university administration (ie. scheduling meetings, recording meeting minutes, etc.), effective communication with program/university stake holders, collaborators and executives, experience in event planning and coordination, experience with survey development and quantitative and/or qualitative data analysis, and experience working with local communities. The candidate should have the ability to handle multiple priorities and projects, be flexible as the SF BUILD project evolves and new projects arise, and be able to use reasoning and judgment to develop solutions to problems that might be encountered on the job. Additionally, the candidate should have experience using Microsoft Office software, organizational software such as Asana and video conferencing software such as Zoom. Experience working with directly with culturally diverse populations at many levels, excellent public speaking, written, and interpersonal skills, and the ability to work independently and as part of a team are also necessary. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Aug 05 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Aug 06, 2024
Working Title SF BUILD Program Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/Biology/SF BUILD (Building Infrastructure Leading to Diversity) Appointment Type Temporary: Position will end on or before June 30, 2025. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Full-Time (1.0) Work Schedule Monday through Friday; 8:00 AM to 5:00 PM Anticipated Hiring Range $5,250.00 per month ($63,000.00 annually) Salary is commensurate with experience. Position Summary The SF BUILD Program Coordinator will provide administrative and evaluation support to the SF BUILD team leadership. Duties include, but are not limited to, assisting with meeting logistics, regular communications with students, faculty and other SF BUILD stakeholders, planning special events and supporting projects in the planning, implementation and evaluation. Position Information Program Administration Work with individuals at all levels of the SF BUILD program, outside affiliated programs/institutions and outside vendors to carryout programmatic activities. Work with SF BUILD Leadership in the planning and implementation of programmatic activities Serve as a liaison to outside agencies or entities related to the program. Support SF BUILD leadership in the coordination and planning of student and faculty events by developing a timeline for the planning, implementation and evaluation of activities, securing venues, and working with the SF BUILD Budget Specialist to process payments for vendors. Independently resolve issues that may arise in the planning of programmatic activities. Field emails and phone calls Work closely with SF BUILD staff to help maintain all day-to-day operations of the SF BUILD office space. Program Evaluation and Dissemination Manage a database of SF BUILD student and faculty participants. Work with SF BUILD Leadership in the evaluation of program activities through survey development and analysis. Generate reports and develop summary narratives for the annual progress report to funders. Participate in the dissemination of SF BUILD Program activities at local, regional, and national conferences. Participate in the development of manuscripts to disseminate SF BUILD best practices and impact. Work with the SF BUILD Communications Specialist to develop online content to disseminate SF BUILD outcomes Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to SF BUILD and impacting the applicable program, organizational unit, and/or administrative specialty. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications A bachelor’s degree is preferred and at least 1 year of administrative experience in a university or non-profit organization setting. The qualified candidate is preferred to have experience in one or more of the following areas: providing logistical support for program/university administration (ie. scheduling meetings, recording meeting minutes, etc.), effective communication with program/university stake holders, collaborators and executives, experience in event planning and coordination, experience with survey development and quantitative and/or qualitative data analysis, and experience working with local communities. The candidate should have the ability to handle multiple priorities and projects, be flexible as the SF BUILD project evolves and new projects arise, and be able to use reasoning and judgment to develop solutions to problems that might be encountered on the job. Additionally, the candidate should have experience using Microsoft Office software, organizational software such as Asana and video conferencing software such as Zoom. Experience working with directly with culturally diverse populations at many levels, excellent public speaking, written, and interpersonal skills, and the ability to work independently and as part of a team are also necessary. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Aug 05 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Fresno
5241 N Maple Ave, Fresno, CA 93740, USA
Coordinator of LGBTQ+ Programs and Services (Student Services Professionals III) Compensation and Benefits Anticipated Hiring Salary Range: $5,025 - $5,275 Full CSU Classification Salary Range: $5,025 - $7,159 per month This is a full-time, probationary, exempt position. Positions at Fresno State are to perform their work onsite. Some positions, depending upon University needs and operations, may be eligible for remote work, one day per week, pursuant to Fresno State's remote work guidelines and the CSU policy. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Under the general supervision of the Director of the Cross Cultural and Gender Center, the incumbent performs professional Student Services work and tasks in accordance with established work procedures to contribute to the safe and welcoming campus environment. The incumbent plans and organizes educational, social and co-curricular programs and events such as lectures, discussion groups, workshops, concerts, films, conferences and other special events. The incumbent also assists with maintaining programs and resources that focus on all genders, social justice, and interpersonal violence prevention. Key Qualifications Ability to: Advise students individually and in groups on complex student-related matters and provide appropriate recommendations and referrals. Determine appropriate courses of action and proper technique to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature Interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations Ability to foster an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the university. Interpret and apply program rules and regulations; gather and analyze data; reason logically, draw valid conclusions and make appropriate recommendations; communicate and present clear and concise information orally and in written reports. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience A Bachelor's degree in a related field is required Three years of professional experience in Cultural programs and services, student development and student activities programs or closely related programs and services. A Master's degree in a job-related field may be substituted for one year of the professional experience. Department Summary The Cross Cultural and Gender Center aims to enhance the creation of a secure and inclusive atmosphere within the Fresno State community. We facilitate impactful conversations and initiatives aimed at eradicating racism, sexism, heterosexism, and other oppressive structures. Our guiding principles are rooted in feminist ideals of equality, intersectionality, and human rights. We strive to cultivate a community where students, faculty, staff, and administrators feel empowered and encouraged to pursue academic, professional, and personal success. The Center is home to a broad variety of programs and services including but not limited to: Cross Cultural Programs and Services African American/Black American Indian Asian Pacific Islander Desi American Latino/a LGBTQ+ Programs and Services Gender Programs and Services Deadline & Application Instructions Applications received by March 14, 2024 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Feb 23 2024 Pacific Standard Time Applications close: Closing Date/Time:
Jul 14, 2024
Coordinator of LGBTQ+ Programs and Services (Student Services Professionals III) Compensation and Benefits Anticipated Hiring Salary Range: $5,025 - $5,275 Full CSU Classification Salary Range: $5,025 - $7,159 per month This is a full-time, probationary, exempt position. Positions at Fresno State are to perform their work onsite. Some positions, depending upon University needs and operations, may be eligible for remote work, one day per week, pursuant to Fresno State's remote work guidelines and the CSU policy. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Under the general supervision of the Director of the Cross Cultural and Gender Center, the incumbent performs professional Student Services work and tasks in accordance with established work procedures to contribute to the safe and welcoming campus environment. The incumbent plans and organizes educational, social and co-curricular programs and events such as lectures, discussion groups, workshops, concerts, films, conferences and other special events. The incumbent also assists with maintaining programs and resources that focus on all genders, social justice, and interpersonal violence prevention. Key Qualifications Ability to: Advise students individually and in groups on complex student-related matters and provide appropriate recommendations and referrals. Determine appropriate courses of action and proper technique to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature Interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations Ability to foster an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the university. Interpret and apply program rules and regulations; gather and analyze data; reason logically, draw valid conclusions and make appropriate recommendations; communicate and present clear and concise information orally and in written reports. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience A Bachelor's degree in a related field is required Three years of professional experience in Cultural programs and services, student development and student activities programs or closely related programs and services. A Master's degree in a job-related field may be substituted for one year of the professional experience. Department Summary The Cross Cultural and Gender Center aims to enhance the creation of a secure and inclusive atmosphere within the Fresno State community. We facilitate impactful conversations and initiatives aimed at eradicating racism, sexism, heterosexism, and other oppressive structures. Our guiding principles are rooted in feminist ideals of equality, intersectionality, and human rights. We strive to cultivate a community where students, faculty, staff, and administrators feel empowered and encouraged to pursue academic, professional, and personal success. The Center is home to a broad variety of programs and services including but not limited to: Cross Cultural Programs and Services African American/Black American Indian Asian Pacific Islander Desi American Latino/a LGBTQ+ Programs and Services Gender Programs and Services Deadline & Application Instructions Applications received by March 14, 2024 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Feb 23 2024 Pacific Standard Time Applications close: Closing Date/Time:
California Polytechnic State University
1 Grand Avenue, San Luis Obispo, CA 93407, USA
Job Summary This position has significant autonomy and operates under the general direction of the Architecture Department Head, and is responsible for the administrative coordination and duties related to the overall operation of the department, including: information management, record-keeping and reporting, procurement of equipment, furniture and supplies, accounts payable, budgetary oversight, faculty and student recruitment, oversight of department resources, work direction to student assistants, and coordination of special events and projects. In consultation with the department head and faculty, this position is responsible for the full scope of project activities including initiation, execution, coordination, implementation, and evaluation. Department Summary The Architecture Department (ARCH) is one of five academic departments in the College of Architecture and Environmental Design (CAED). ARCH enrolls approximately 800 undergraduate majors, plus a small group of graduate students. The ARCH Department offers a Bachelor of Architecture, an MS in Architecture, a minor in Architecture, and stewards the interdisciplinary minor in Sustainable Environments. The Department supports numerous off campus programs, student clubs, and other co-curricular activities. The ARCH Department is comprised of a department head, associate and assistant department heads, a graduate program coordinator, approximately 50 faculty, two administrative support staff including this position and an Administrative Support Coordinator I, and student assistants. With approximately 2,000 students and 145 faculty and staff, Cal Poly's College of Architecture and Environmental Design (CAED) offers eight degree programs in five closely related departments: Architectural Engineering, Architecture, City and Regional Planning, Construction Management, and Landscape Architecture. For decades the CAED's nationally ranked, accredited programs and over 16,000 alumni have been a positive influence on forces that shape the planning, design and construction worlds. The common educational goal shared by all academic programs within the CAED is excellence in preparing tomorrow's built environment leaders. Key Qualifications Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Education and Experience High school diploma or its equivalent. Type 45 wpm. Five years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.) Salary and Benefits Anticipated Hiring Range: $48,535 - $63,365 annually Classification Range: $46,380- $76,032 annually Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu . Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. Advertised: Jul 18 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 19, 2024
Job Summary This position has significant autonomy and operates under the general direction of the Architecture Department Head, and is responsible for the administrative coordination and duties related to the overall operation of the department, including: information management, record-keeping and reporting, procurement of equipment, furniture and supplies, accounts payable, budgetary oversight, faculty and student recruitment, oversight of department resources, work direction to student assistants, and coordination of special events and projects. In consultation with the department head and faculty, this position is responsible for the full scope of project activities including initiation, execution, coordination, implementation, and evaluation. Department Summary The Architecture Department (ARCH) is one of five academic departments in the College of Architecture and Environmental Design (CAED). ARCH enrolls approximately 800 undergraduate majors, plus a small group of graduate students. The ARCH Department offers a Bachelor of Architecture, an MS in Architecture, a minor in Architecture, and stewards the interdisciplinary minor in Sustainable Environments. The Department supports numerous off campus programs, student clubs, and other co-curricular activities. The ARCH Department is comprised of a department head, associate and assistant department heads, a graduate program coordinator, approximately 50 faculty, two administrative support staff including this position and an Administrative Support Coordinator I, and student assistants. With approximately 2,000 students and 145 faculty and staff, Cal Poly's College of Architecture and Environmental Design (CAED) offers eight degree programs in five closely related departments: Architectural Engineering, Architecture, City and Regional Planning, Construction Management, and Landscape Architecture. For decades the CAED's nationally ranked, accredited programs and over 16,000 alumni have been a positive influence on forces that shape the planning, design and construction worlds. The common educational goal shared by all academic programs within the CAED is excellence in preparing tomorrow's built environment leaders. Key Qualifications Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Education and Experience High school diploma or its equivalent. Type 45 wpm. Five years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.) Salary and Benefits Anticipated Hiring Range: $48,535 - $63,365 annually Classification Range: $46,380- $76,032 annually Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu . Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. Advertised: Jul 18 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California Polytechnic State University
1 Grand Avenue, San Luis Obispo, CA 93407, USA
Job Summary As part of the Office of University Diversity and Inclusion, this part-time position reports to the Assistant Vice President for Strategic Planning and Networks and is led by the Executive Administrative Assistant and supports the staff of the OUDI office. This position is responsible for the full range of administrative support for the office, including serving as one of the initial points of contact to university members (students, faculty, staff, and administrators), parents, vendors, government/agency representatives and administrators, and the public; scheduling appointments, meetings, and events; coordinating travel; financial and budgetary responsibilities and reporting; composing routine correspondence; and coordinating and supporting reoccurring OUDI monthly and annual signature events, special events, and OUDI co-sponsored and collaborative programming. This is a permanent Part-Time, 18 hours per week position. Department Summary The Office of University Diversity and Inclusion (OUDI) is committed to “Making Excellence Inclusive” (AAC&U) by strategically working to embed diversity, equity, and inclusion in all aspects of the university. Cal Poly is committed to enhancing our campus climate so that we can recruit and retain a diverse and culturally competent campus community that engages in a curricular and co-curricular learning environment that incorporates diversity into the Learn By Doing Philosophy. OUDI is identified as a vital asset in guiding university-wide initiatives through collaborative relationships with departments to foster inclusion and uphold the institution’s comprehensive polytechnic mission. Key Qualifications Ability to employ cultural competency to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. Experience to be fully functional in all technical aspects of work assignments. Experience with Microsoft office systems and ability to use a broader range of technology, systems, and packages. Proficiency with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make budgets and projections. Ability to draft and compose correspondence. Education and Experience High school diploma or its equivalent. Type 45 wpm. Four years general office support or technical experience (Training at a vocational school or full-time college education may be substituted for the years of the required experience on the basis of one year or college education for 6 months of experience). Salary and Benefits Anticipated Hiring Range: $19,875 - $24,268 Per Year (Part-Time 18hr Per Week) Classification Range: $44,160 - $69,396 Per Year Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu . Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. Advertised: Jun 24 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jun 25, 2024
Job Summary As part of the Office of University Diversity and Inclusion, this part-time position reports to the Assistant Vice President for Strategic Planning and Networks and is led by the Executive Administrative Assistant and supports the staff of the OUDI office. This position is responsible for the full range of administrative support for the office, including serving as one of the initial points of contact to university members (students, faculty, staff, and administrators), parents, vendors, government/agency representatives and administrators, and the public; scheduling appointments, meetings, and events; coordinating travel; financial and budgetary responsibilities and reporting; composing routine correspondence; and coordinating and supporting reoccurring OUDI monthly and annual signature events, special events, and OUDI co-sponsored and collaborative programming. This is a permanent Part-Time, 18 hours per week position. Department Summary The Office of University Diversity and Inclusion (OUDI) is committed to “Making Excellence Inclusive” (AAC&U) by strategically working to embed diversity, equity, and inclusion in all aspects of the university. Cal Poly is committed to enhancing our campus climate so that we can recruit and retain a diverse and culturally competent campus community that engages in a curricular and co-curricular learning environment that incorporates diversity into the Learn By Doing Philosophy. OUDI is identified as a vital asset in guiding university-wide initiatives through collaborative relationships with departments to foster inclusion and uphold the institution’s comprehensive polytechnic mission. Key Qualifications Ability to employ cultural competency to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. Experience to be fully functional in all technical aspects of work assignments. Experience with Microsoft office systems and ability to use a broader range of technology, systems, and packages. Proficiency with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make budgets and projections. Ability to draft and compose correspondence. Education and Experience High school diploma or its equivalent. Type 45 wpm. Four years general office support or technical experience (Training at a vocational school or full-time college education may be substituted for the years of the required experience on the basis of one year or college education for 6 months of experience). Salary and Benefits Anticipated Hiring Range: $19,875 - $24,268 Per Year (Part-Time 18hr Per Week) Classification Range: $44,160 - $69,396 Per Year Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu . Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. Advertised: Jun 24 2024 Pacific Daylight Time Applications close: Closing Date/Time: