California Polytechnic State University
1 Grand Avenue, San Luis Obispo, CA 93407, USA
Job Summary Reporting to the senior vice provost for Academic Affairs (SVP) and with a dotted line to the associate vice president for Academic Resources and Planning (AVP), the executive assistant for Academic Affairs provides executive-level administrative and professional support to the SVP and AVP. The executive assistant is a strategic team member who manages the administrative functions and provides specialized technical, analytical, and administrative duties for senior leadership in the division of academic affairs. The incumbent conducts analyses and prepares sensitive and complex materials and reports, correspondence, and briefing packets to support the daily requirements of senior leadership for Academic Affairs. This position will represent the senior leadership as needed with respect to meetings and consultation and participate as a member of taskforces and projects centered around key initiatives. This position is also responsible for facilitating, tracking, and coordinating submittal of highly sensitive and confidential annual and ad hoc reports. In addition, the position provides high-level administrative and executive support to divisional and university level projects, strategic initiatives, taskforces, and committees. This position will have ongoing contact with office of the president, the office of the provost and executive vice president (provost/EVP), vice presidents, vice provosts, associate provosts, deans, other university administrators and committees, and the Chancellor’s Office, in addition to students, faculty, staff, service providers, and the public. Work is specialized and of a sensitive and confidential nature requiring access to a variety of sources of information, including but not limited to, official collective bargaining negotiations or strategies, executive personnel matters, Civil Rights & Compliance Office investigations, legal matters, and progress reports of campus programs and projects. This position requires the full awareness of the senior vice provost and associate vice president’s priorities and in-depth knowledge of the functions of academic affairs leadership as related to overall campus environment and the division of Academic Affairs. Department Summary The provost and executive vice president (provost and EVP) for Academic Affairs is the chief academic officer of the university, is the most senior among the vice presidents, and reports directly to the president. The provost and EVP serves as acting president in the absence of the president. As the highest ranking academic, the provost and EVP is responsible for developing and implementing academic plans and policies, which will enable the university community to achieve the highest levels of academic excellence. The provost and EVP serves on the President’s Cabinet and works collaboratively with the leaders of other university divisions to promote academic excellence, execute the university strategic plan, and determine where resources should be strategically allocated and invested. The college deans, Academic Affairs’ division leadership, the vice president for Research, Economic Development, and Graduate Education (R-EDGE), the vice president for Strategic Enrollment Management (SEM) report to the provost and EVP. The vice president for University Personnel and the associate vice provost for Academic Personnel have a dotted line report to the provost and EVP. The provost and EVP also represents the campus within the CSU and to external constituencies as designated by the president. The Office of the Provost staff supports the vision of the provost and EVP, the university, and the Learn by Doing experience. Key Qualifications Independently assess requests and provide a full range of executive administrative support and coordination to the senior vice provost (SVP) and associate vice president for academic resources and planning (AVP) including, but not limited to: handling sensitive information; sourcing information; preparing and assembling briefing and meeting background materials; drafting correspondence; providing project summaries, overviews and recommendations for future plans of action; interpreting policies and procedures as necessary; meeting documentation; travel coordination; and calendar management and scheduling. Coordinate all elements of the SVP and AVP calendars including monitoring and reviewing meeting requests, resolving scheduling conflicts, establishing appointment priorities, scheduling appointments, and preparing daily schedules. Schedule meetings on behalf of and for the SVP and AVP by strategically prioritizing time. Provide information and materials for the SVP and AVP to participate in both planned and impromptu meetings, phone calls, university communications, and events. Arrange and confirm travel, prepare, and process travel approvals, travel claims, track reimbursements, prepare itineraries, and provide meeting materials, maps, and directions. Assess the relative significance of day-to-day events, correspondence, phone calls and inquiries. Evaluate priorities and disseminate information from the SVP and AVP to others. Provide necessary requests to the SVP and AVP. Refer other requests to more appropriate individuals and offices as needed. Ensure appropriate coordination, tracking, and response for agenda requests and action items that arise from meetings attended by the SVP and AVP (e.g., university committees and divisional meetings, taskforces and working groups, etc.). Assist with long-range strategic planning, analytical studies, research, taskforces, strategic partnering on initiatives and division-level projects. (e.g., year-round operations, community college partnerships, allied health, etc.). Provide high-level administrative and executive support for divisional and university level projects, strategic initiatives, taskforces, workforces, and committees. Manage the coordination of special projects and initiatives including request for proposals, event planning, synthesizing information, and logistics coordination. Process and track sensitive and highly confidential documentation from a variety of sources including that which relates to official collective bargaining negotiations or strategy, executive personnel matters, MPP performance evaluations, Civil Rights & Compliance Office investigations, and confidential initiatives. Facilitate, track, and coordinate submittal of sensitive and confidential annual and ad hoc reports requiring provost/EVP, vice provost/president level approval (e.g., CSU Chancellor’s Office Memoranda regarding reports, audits, and requests for data/information, etc.). Provide high-level administrative support to the SVP and AVP regarding university matters of a highly confidential nature, often regarding emergencies or information that are time-sensitive, requiring the highest level of confidentiality. Provide support for special events and projects for the SVP and AVP, including development of meeting agendas, management of meeting coordination, preparation, and distribution of meeting materials. Attend on-site and off-site meetings, as needed. Receive and interpret new or updated rules, regulations, CSU collective bargaining agreements, Chancellors’ Office directives and coded memorandum, and federal and state laws and guidelines. Evaluate the impact of changes on current department and division policies and procedures. Coordinate and oversee the notification and implementation of these changes. Communicate and interact effectively with executives, vice presidents, vice provosts, deans, and constituency groups in addition to students, faculty, staff, alumni, and the public. Foster a culture of service excellence and serve as a role model and mentor to motivate staff to improve quality and responsiveness to services. Education and Experience Equivalent to graduation from a four-year college or university and three years of progressively responsible administrative experience. A graduate degree may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis. Salary and Benefits The anticipated hiring range for this role is $75,000-$90,000 annually. Note that the offer is calculated based on the background and relevant years of experience of the individual selected. Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu . Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Advertised: Aug 21 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Aug 22, 2024
Job Summary Reporting to the senior vice provost for Academic Affairs (SVP) and with a dotted line to the associate vice president for Academic Resources and Planning (AVP), the executive assistant for Academic Affairs provides executive-level administrative and professional support to the SVP and AVP. The executive assistant is a strategic team member who manages the administrative functions and provides specialized technical, analytical, and administrative duties for senior leadership in the division of academic affairs. The incumbent conducts analyses and prepares sensitive and complex materials and reports, correspondence, and briefing packets to support the daily requirements of senior leadership for Academic Affairs. This position will represent the senior leadership as needed with respect to meetings and consultation and participate as a member of taskforces and projects centered around key initiatives. This position is also responsible for facilitating, tracking, and coordinating submittal of highly sensitive and confidential annual and ad hoc reports. In addition, the position provides high-level administrative and executive support to divisional and university level projects, strategic initiatives, taskforces, and committees. This position will have ongoing contact with office of the president, the office of the provost and executive vice president (provost/EVP), vice presidents, vice provosts, associate provosts, deans, other university administrators and committees, and the Chancellor’s Office, in addition to students, faculty, staff, service providers, and the public. Work is specialized and of a sensitive and confidential nature requiring access to a variety of sources of information, including but not limited to, official collective bargaining negotiations or strategies, executive personnel matters, Civil Rights & Compliance Office investigations, legal matters, and progress reports of campus programs and projects. This position requires the full awareness of the senior vice provost and associate vice president’s priorities and in-depth knowledge of the functions of academic affairs leadership as related to overall campus environment and the division of Academic Affairs. Department Summary The provost and executive vice president (provost and EVP) for Academic Affairs is the chief academic officer of the university, is the most senior among the vice presidents, and reports directly to the president. The provost and EVP serves as acting president in the absence of the president. As the highest ranking academic, the provost and EVP is responsible for developing and implementing academic plans and policies, which will enable the university community to achieve the highest levels of academic excellence. The provost and EVP serves on the President’s Cabinet and works collaboratively with the leaders of other university divisions to promote academic excellence, execute the university strategic plan, and determine where resources should be strategically allocated and invested. The college deans, Academic Affairs’ division leadership, the vice president for Research, Economic Development, and Graduate Education (R-EDGE), the vice president for Strategic Enrollment Management (SEM) report to the provost and EVP. The vice president for University Personnel and the associate vice provost for Academic Personnel have a dotted line report to the provost and EVP. The provost and EVP also represents the campus within the CSU and to external constituencies as designated by the president. The Office of the Provost staff supports the vision of the provost and EVP, the university, and the Learn by Doing experience. Key Qualifications Independently assess requests and provide a full range of executive administrative support and coordination to the senior vice provost (SVP) and associate vice president for academic resources and planning (AVP) including, but not limited to: handling sensitive information; sourcing information; preparing and assembling briefing and meeting background materials; drafting correspondence; providing project summaries, overviews and recommendations for future plans of action; interpreting policies and procedures as necessary; meeting documentation; travel coordination; and calendar management and scheduling. Coordinate all elements of the SVP and AVP calendars including monitoring and reviewing meeting requests, resolving scheduling conflicts, establishing appointment priorities, scheduling appointments, and preparing daily schedules. Schedule meetings on behalf of and for the SVP and AVP by strategically prioritizing time. Provide information and materials for the SVP and AVP to participate in both planned and impromptu meetings, phone calls, university communications, and events. Arrange and confirm travel, prepare, and process travel approvals, travel claims, track reimbursements, prepare itineraries, and provide meeting materials, maps, and directions. Assess the relative significance of day-to-day events, correspondence, phone calls and inquiries. Evaluate priorities and disseminate information from the SVP and AVP to others. Provide necessary requests to the SVP and AVP. Refer other requests to more appropriate individuals and offices as needed. Ensure appropriate coordination, tracking, and response for agenda requests and action items that arise from meetings attended by the SVP and AVP (e.g., university committees and divisional meetings, taskforces and working groups, etc.). Assist with long-range strategic planning, analytical studies, research, taskforces, strategic partnering on initiatives and division-level projects. (e.g., year-round operations, community college partnerships, allied health, etc.). Provide high-level administrative and executive support for divisional and university level projects, strategic initiatives, taskforces, workforces, and committees. Manage the coordination of special projects and initiatives including request for proposals, event planning, synthesizing information, and logistics coordination. Process and track sensitive and highly confidential documentation from a variety of sources including that which relates to official collective bargaining negotiations or strategy, executive personnel matters, MPP performance evaluations, Civil Rights & Compliance Office investigations, and confidential initiatives. Facilitate, track, and coordinate submittal of sensitive and confidential annual and ad hoc reports requiring provost/EVP, vice provost/president level approval (e.g., CSU Chancellor’s Office Memoranda regarding reports, audits, and requests for data/information, etc.). Provide high-level administrative support to the SVP and AVP regarding university matters of a highly confidential nature, often regarding emergencies or information that are time-sensitive, requiring the highest level of confidentiality. Provide support for special events and projects for the SVP and AVP, including development of meeting agendas, management of meeting coordination, preparation, and distribution of meeting materials. Attend on-site and off-site meetings, as needed. Receive and interpret new or updated rules, regulations, CSU collective bargaining agreements, Chancellors’ Office directives and coded memorandum, and federal and state laws and guidelines. Evaluate the impact of changes on current department and division policies and procedures. Coordinate and oversee the notification and implementation of these changes. Communicate and interact effectively with executives, vice presidents, vice provosts, deans, and constituency groups in addition to students, faculty, staff, alumni, and the public. Foster a culture of service excellence and serve as a role model and mentor to motivate staff to improve quality and responsiveness to services. Education and Experience Equivalent to graduation from a four-year college or university and three years of progressively responsible administrative experience. A graduate degree may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis. Salary and Benefits The anticipated hiring range for this role is $75,000-$90,000 annually. Note that the offer is calculated based on the background and relevant years of experience of the individual selected. Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu . Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Advertised: Aug 21 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Department of Transportation (Caltrans) - Planning & Modal Program Management (PM²) Division
Sacramento County, California, United States
Job Description and Duties Under direction of the Deputy Director for the Director's Office of Equity & Tribal Affairs (DETA), the incumbent performs a variety of tasks to provide administrative assistance and secretarial support in order to alleviate administrative detail mainly on the Deputy Director, but also for DETA staff. The Executive Assistant will serve to increase the capacity of the Deputy to carry out the duties and responsibilities aligned with the Division. The Executive Assistant will coordinate the office environment of the Deputy Director. PARF# 74-5-067/JC-446260 Eligibility for hire may be determined by your score on the Executive Assistant exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title. T he Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. You will find additional information about the job in the Duty Statement . Working Conditions Position located in Sacramento, Sacramento County. The incumbent works in front of a dual-monitor computer system under artificial light in an office setting with long periods of working in a sitting or standing position. This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate. New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Minimum Requirements You will find the Minimum Requirements in the Class Specification. EXECUTIVE ASSISTANT Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-446260 Position #(s): 900-074-1728-XXX Working Title: DETA Executive Assistant Classification: EXECUTIVE ASSISTANT $4,595.00 - $5,750.00 A # of Positions: Multiple Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Facility: California Department of Transportation Department Information Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment. Caltrans Vision: A brighter future for all through a world-class transportation network. The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity. Department Website: www.dot.ca.gov Frequently Asked Questions for an Applicant: http://dot.ca.gov/jobs/docs/faq-ct-applicants-081617.pdf Director’s EEO Policy : https://dot.ca.gov/programs/equal-employment-opportunity Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity Special Requirements The position(s) require(s) a(n) Typing Certificate. You will be required to provide a copy of your certificate prior to being hired. The position(s) require(s) the ability to type at a minimum speed of 45 words per minute as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate, confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website. The One-Stop Career Centers may offer free typing tests. For a location near you, visit American Job Center Finder | CareerOneStop . Acceptable typing certificate guidelines may be found here: CalCareers Typing Requirements. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Here is a list of evaluation agencies: https://www.naces.org/members . Please redact birthdates and social security numbers. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 9/17/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Transportation Attn: Caltrans DHR Contact Certification Services MS-90 P O Box 168036 Sacramento , CA 95816-8036 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Transportation Caltrans DHR Contact Classification and Hiring Unit - ECOS 1727 30th Street, MS 90 Sacramento , CA 95816 Closed on weekends and State holidays. 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Exhibit professionalism and self-assurance in the middle of fast-paced and sometimes chaotic conditions. Ability and aptitude to utilize a personal computer to update, retrieve, and analyze information. Effectively coordinate multiple assignments with concurrent due dates. Ability to communicate effectively, both orally and through written correspondence, with staff at all levels within the Department, and other internal/external customers in a timely and effective manner. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Human Resources Contact: Sarah Jones (530) 649-7564 sarah.jones@dot.ca.gov Hiring Unit Contact: Brenda Bweupe (279) 789-2023 PMPPARFS@dot.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Caltrans EEO Office (844) 368-3367 Ask.eeo@dot.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Important Applications Instructions: The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number JC-446260, PARF# 74-5-067 and title of the position (Insert Classification Title) must be included on the STD. 678 form. Electronic applications through your CalCareers account are highly recommended and encouraged. Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position. NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position. Survey Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. https://forms.office.com/g/RyK102ty4G https://youtu.be/oC9wIp8QalI Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 9/17/2024
Sep 06, 2024
Full Time
Job Description and Duties Under direction of the Deputy Director for the Director's Office of Equity & Tribal Affairs (DETA), the incumbent performs a variety of tasks to provide administrative assistance and secretarial support in order to alleviate administrative detail mainly on the Deputy Director, but also for DETA staff. The Executive Assistant will serve to increase the capacity of the Deputy to carry out the duties and responsibilities aligned with the Division. The Executive Assistant will coordinate the office environment of the Deputy Director. PARF# 74-5-067/JC-446260 Eligibility for hire may be determined by your score on the Executive Assistant exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title. T he Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. You will find additional information about the job in the Duty Statement . Working Conditions Position located in Sacramento, Sacramento County. The incumbent works in front of a dual-monitor computer system under artificial light in an office setting with long periods of working in a sitting or standing position. This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate. New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Minimum Requirements You will find the Minimum Requirements in the Class Specification. EXECUTIVE ASSISTANT Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-446260 Position #(s): 900-074-1728-XXX Working Title: DETA Executive Assistant Classification: EXECUTIVE ASSISTANT $4,595.00 - $5,750.00 A # of Positions: Multiple Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Facility: California Department of Transportation Department Information Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment. Caltrans Vision: A brighter future for all through a world-class transportation network. The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity. Department Website: www.dot.ca.gov Frequently Asked Questions for an Applicant: http://dot.ca.gov/jobs/docs/faq-ct-applicants-081617.pdf Director’s EEO Policy : https://dot.ca.gov/programs/equal-employment-opportunity Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity Special Requirements The position(s) require(s) a(n) Typing Certificate. You will be required to provide a copy of your certificate prior to being hired. The position(s) require(s) the ability to type at a minimum speed of 45 words per minute as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate, confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website. The One-Stop Career Centers may offer free typing tests. For a location near you, visit American Job Center Finder | CareerOneStop . Acceptable typing certificate guidelines may be found here: CalCareers Typing Requirements. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Here is a list of evaluation agencies: https://www.naces.org/members . Please redact birthdates and social security numbers. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 9/17/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Transportation Attn: Caltrans DHR Contact Certification Services MS-90 P O Box 168036 Sacramento , CA 95816-8036 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Transportation Caltrans DHR Contact Classification and Hiring Unit - ECOS 1727 30th Street, MS 90 Sacramento , CA 95816 Closed on weekends and State holidays. 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Exhibit professionalism and self-assurance in the middle of fast-paced and sometimes chaotic conditions. Ability and aptitude to utilize a personal computer to update, retrieve, and analyze information. Effectively coordinate multiple assignments with concurrent due dates. Ability to communicate effectively, both orally and through written correspondence, with staff at all levels within the Department, and other internal/external customers in a timely and effective manner. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Human Resources Contact: Sarah Jones (530) 649-7564 sarah.jones@dot.ca.gov Hiring Unit Contact: Brenda Bweupe (279) 789-2023 PMPPARFS@dot.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Caltrans EEO Office (844) 368-3367 Ask.eeo@dot.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Important Applications Instructions: The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number JC-446260, PARF# 74-5-067 and title of the position (Insert Classification Title) must be included on the STD. 678 form. Electronic applications through your CalCareers account are highly recommended and encouraged. Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position. NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position. Survey Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. https://forms.office.com/g/RyK102ty4G https://youtu.be/oC9wIp8QalI Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 9/17/2024
State of Nevada
Carson City, Nevada, United States
Announcement Number: 239024640 STATE OF NEVADA DEPARTMENT OF TRANSPORTATION 1263 S. Stewart Street Carson City, Nevada 89712 Joe Lombardo Tracy Larkin Thomason, P.E., Director Governor In Reply Refer to: Executive Assistant UNCLASSIFIED JOB ANNOUNCEMENT EXECUTIVE ASSISTANT Nevada Department of Transportation Carson City, NV SPECIAL NOTIFICATIONS: This position is exempt from the provisions of State of Nevada classified service. Selection shall be made by, and the incumbent shall serve at the pleasure of the Director of the Department of Transportation. The Department of Transportation is seeking qualified candidates for the Executive Assistant position. This position provides the highest level of administrative and secretarial support to the Director. The position will facilitate management processes by acting with authority and as an intermediary on delegated administrative support matters, which require independent judgment, initiative, discretion, and confidentiality in making determinations on varied problems and situations regarding issues of importance to the Director and the Department. This position 1) requires an understanding of the complexity of problems and issues that impact the executive's area of responsibility; 2) has frequent personal contacts with the governor's staff, legislators, constitutional officers and representatives of external entities and the media; 3) has a high consequence of error associated with communications, actions and decisions; 4) requires the knowledge, skills and abilities required to assist the highest level executives; and 5) requires customer service skills to work with constituents (at times highly frustrated) to help resolve their issues. While some duties assigned to positions may seem similar to those of positions in the Administrative Assistant series in State Service, there are significant differences in the scope of responsibility, consequence of actions and decisions, and the personal contacts typical of positions at this level. APPROXIMATE Annual Salary: Salary up to $79.532 (Salary range reflects employee/employer paid retirement (PERS) contributions. An employer-paid contribution plan is also available with a reduced gross salary.) Benefits: The State benefits package includes a retirement system, paid health, vision, dental, life and disability insurance; 12 paid holidays, and paid sick and annual leave. Other employee-paid benefits, such as deferred compensation plans, are available. REPRESENTATIVE DUTIES: • Resolve administrative questions and issues not requiring the personal attention of the Director. • Read and properly screen incoming correspondence and reports; determine the importance of materials based on instructions from the Director, Deputy Directors, and the predetermined priorities of the Department. • Receive and screen incoming calls and visitors; evaluate requests and inquiries; determine which are priority matters and alert the Director(s) accordingly; make decisions to contact the Director at off-site locations in critical situations; make referrals to appropriate administrative staff, and/or Agency Heads or provide requested information as appropriate. • Develop awareness of issues, problems, situations and activities within each division, and that may be of special interest to the Director's Office. • Coordinate and facilitate the Director and Deputy Director's calendar to schedule appointments and engagements; arrange conferences, meetings and hearings for commissions, boards, or other bodies. • Supervise multiple administrative assistants. • Proficiency in proofreading and editing documents prepared for the Director's signature; advanced writing skills are essential, ensure work product quality and quantity control by reviewing documents, reports, forms, records, or other materials for content, completeness or accuracy; ensure proper grammar, punctuation, spelling and usage as well as appropriate distribution and archiving. • Respond to inquiries from external entities, exercising discretion in disseminating information; describe programs, functions and activities; explain established regulations, policies, and legislative proposals; evaluate new regulations or legislative proposals and potential ramifications to inform, update or advise departmental and outside personnel. • Actively participate in the planning, organizing, coordinating and overseeing of the implementation of special projects and assignments relative to the organization as requested by the Director. • Prepare, produce, write and edit the Department's report to Governor's Office in partnership with the Director, Deputy Directors and Agency Heads as required. • Ability to assist in preparing presentation materials for the Director using PowerPoint and other related software. • Assist Director with screening/responding emails as appropriate. • Working knowledge of MicroSoft Office programs (Word, Excel, Outlook, PowerPoint). • Knowledge of Nevada Open Meeting Law minutes and agenda prepreation. • Perform various other professional duties as assigned. QUALIFICATIONS/ Education: Graduation from high school or equivalent education and five years of progressively responsible executive administrative support experience which included overseeing administrative office activities, maintaining complex records, coordinating and conducting administrative communication including written and oral information to various managers and internal and external individuals and groups; the ability to learn and think quickly, a positive attitude and a strong work ethic is desired as well as the ability to learn about the agency and our constituents. Some knowledge of: Legislative and regulatory process; communication; State laws, regulations, policies and procedures of the State is preferred. Position Location: Carson City, Nevada LETTERS OF INTEREST AND RESUMES WILL BE ACCEPTED UNTIL FILLED (All letters of interest and resumes will be accepted on a first-come, first-served basis. Hiring may occur at any time during the recruitment process.) IN ORDER TO BE CONSIDERED YOU MUST SUBMIT A LETTER OF INTEREST AND RESUME TO: Kimberly Eberly at kimbelry.eberly@dot.nv.gov In the subject line please reference: Executive Assistant Department of Transportation Attn: Kimberly Eberly 1263 S. Stewart St. Carson City NV 89712 (775) 888-7430 In your cover letter please indicate how you heard about this position. If you heard about this position through a website, please specify which website. Women and under-represented groups are encouraged to apply. Nevada Department of Transportation is committed to Equal Employment Opportunity/Affirmative Action in the recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, pregnancy, genetic information (GINA), or gender identity and expression. Closing Date/Time: Until recruitment needs are satisfied
Aug 24, 2024
Full Time
Announcement Number: 239024640 STATE OF NEVADA DEPARTMENT OF TRANSPORTATION 1263 S. Stewart Street Carson City, Nevada 89712 Joe Lombardo Tracy Larkin Thomason, P.E., Director Governor In Reply Refer to: Executive Assistant UNCLASSIFIED JOB ANNOUNCEMENT EXECUTIVE ASSISTANT Nevada Department of Transportation Carson City, NV SPECIAL NOTIFICATIONS: This position is exempt from the provisions of State of Nevada classified service. Selection shall be made by, and the incumbent shall serve at the pleasure of the Director of the Department of Transportation. The Department of Transportation is seeking qualified candidates for the Executive Assistant position. This position provides the highest level of administrative and secretarial support to the Director. The position will facilitate management processes by acting with authority and as an intermediary on delegated administrative support matters, which require independent judgment, initiative, discretion, and confidentiality in making determinations on varied problems and situations regarding issues of importance to the Director and the Department. This position 1) requires an understanding of the complexity of problems and issues that impact the executive's area of responsibility; 2) has frequent personal contacts with the governor's staff, legislators, constitutional officers and representatives of external entities and the media; 3) has a high consequence of error associated with communications, actions and decisions; 4) requires the knowledge, skills and abilities required to assist the highest level executives; and 5) requires customer service skills to work with constituents (at times highly frustrated) to help resolve their issues. While some duties assigned to positions may seem similar to those of positions in the Administrative Assistant series in State Service, there are significant differences in the scope of responsibility, consequence of actions and decisions, and the personal contacts typical of positions at this level. APPROXIMATE Annual Salary: Salary up to $79.532 (Salary range reflects employee/employer paid retirement (PERS) contributions. An employer-paid contribution plan is also available with a reduced gross salary.) Benefits: The State benefits package includes a retirement system, paid health, vision, dental, life and disability insurance; 12 paid holidays, and paid sick and annual leave. Other employee-paid benefits, such as deferred compensation plans, are available. REPRESENTATIVE DUTIES: • Resolve administrative questions and issues not requiring the personal attention of the Director. • Read and properly screen incoming correspondence and reports; determine the importance of materials based on instructions from the Director, Deputy Directors, and the predetermined priorities of the Department. • Receive and screen incoming calls and visitors; evaluate requests and inquiries; determine which are priority matters and alert the Director(s) accordingly; make decisions to contact the Director at off-site locations in critical situations; make referrals to appropriate administrative staff, and/or Agency Heads or provide requested information as appropriate. • Develop awareness of issues, problems, situations and activities within each division, and that may be of special interest to the Director's Office. • Coordinate and facilitate the Director and Deputy Director's calendar to schedule appointments and engagements; arrange conferences, meetings and hearings for commissions, boards, or other bodies. • Supervise multiple administrative assistants. • Proficiency in proofreading and editing documents prepared for the Director's signature; advanced writing skills are essential, ensure work product quality and quantity control by reviewing documents, reports, forms, records, or other materials for content, completeness or accuracy; ensure proper grammar, punctuation, spelling and usage as well as appropriate distribution and archiving. • Respond to inquiries from external entities, exercising discretion in disseminating information; describe programs, functions and activities; explain established regulations, policies, and legislative proposals; evaluate new regulations or legislative proposals and potential ramifications to inform, update or advise departmental and outside personnel. • Actively participate in the planning, organizing, coordinating and overseeing of the implementation of special projects and assignments relative to the organization as requested by the Director. • Prepare, produce, write and edit the Department's report to Governor's Office in partnership with the Director, Deputy Directors and Agency Heads as required. • Ability to assist in preparing presentation materials for the Director using PowerPoint and other related software. • Assist Director with screening/responding emails as appropriate. • Working knowledge of MicroSoft Office programs (Word, Excel, Outlook, PowerPoint). • Knowledge of Nevada Open Meeting Law minutes and agenda prepreation. • Perform various other professional duties as assigned. QUALIFICATIONS/ Education: Graduation from high school or equivalent education and five years of progressively responsible executive administrative support experience which included overseeing administrative office activities, maintaining complex records, coordinating and conducting administrative communication including written and oral information to various managers and internal and external individuals and groups; the ability to learn and think quickly, a positive attitude and a strong work ethic is desired as well as the ability to learn about the agency and our constituents. Some knowledge of: Legislative and regulatory process; communication; State laws, regulations, policies and procedures of the State is preferred. Position Location: Carson City, Nevada LETTERS OF INTEREST AND RESUMES WILL BE ACCEPTED UNTIL FILLED (All letters of interest and resumes will be accepted on a first-come, first-served basis. Hiring may occur at any time during the recruitment process.) IN ORDER TO BE CONSIDERED YOU MUST SUBMIT A LETTER OF INTEREST AND RESUME TO: Kimberly Eberly at kimbelry.eberly@dot.nv.gov In the subject line please reference: Executive Assistant Department of Transportation Attn: Kimberly Eberly 1263 S. Stewart St. Carson City NV 89712 (775) 888-7430 In your cover letter please indicate how you heard about this position. If you heard about this position through a website, please specify which website. Women and under-represented groups are encouraged to apply. Nevada Department of Transportation is committed to Equal Employment Opportunity/Affirmative Action in the recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, pregnancy, genetic information (GINA), or gender identity and expression. Closing Date/Time: Until recruitment needs are satisfied
CITY OF FRESNO, CA
Fresno, California, United States
Position Description RECRUITMENT IS OPEN UNTIL FILLED OR UNTIL A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. RECRUITMENT MAY CLOSE AT ANY TIME. The City of Fresno is currently seeking a dedicated, responsive, and conscientious individual to join our team as an Executive Assistant. The individual person should possess the interest, drive and ability to ensure that all administrative functions operate at optimum efficiency within a fast-paced environment. The Executive Assistant provides high level support to the director of a large and/or complex City department, which may include some secretarial support duties. An incumbent exercises considerable discretion and independent judgment while performing administrative/secretarial tasks of a confidential or sensitive nature. The Executive Assistant receives assignments in terms of broad objectives and maintains full responsibility for completion of assignments with minimal supervision. Performing the most critical and/or sensitive of administrative assignments, the Executive Assistant is expected to act as a liaison between the department director and department members, City and civic officials, employees and the public. Responsibilities may include interpretation of City policies, rules and procedures. Duties include researching, compiling and analyzing data for special projects and various reports, calendar planning, meeting preparation, coordinating City Council agenda items, making travel arrangements, organizing the office support functions. The Executive Assistant is an unclassified position in which the incumbent serves at the will of the Appointing Authority. The ideal candidate must exercise considerable discretion and independent judgment and must be able to thoroughly complete as well as coordinate office support functions. In this capacity, it is necessary that the incumbent be able to professionally represent the department at various meetings and engagements, be able to analyze situations carefully and recommend courses of action, be adaptable and responsive to urgent needs, and work in a fast paced, high-volume department. The current vacancies exist in the Personnel Services Department, General Services Department and Department of Public Utilities. The City of Fresno may choose to utilize this recruitment for future vacancies in various departments. Pay,Benefits, & Work Schedule BENEFITS: UNIT 2 Classification - Management Confidential - Unrepresented HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses. DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes up to $75 per month. HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days. MANAGEMENT LEAVE: 60 hours per fiscal year for exempt employees. ANNUAL LEAVE: Accrue (15.5) hour per month of Annual Leave, with cash out provisions. SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum LIFE INSURANCE: Benefit equal to annual salary; premium paid by the City. LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by the City. HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free. RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Additional information regarding the City of Fresno benefits is available at https://www.fresno.gov/personnel/human-resources-support/#tab-1 The Requirements The ideal applicant will possess: Five (5) years of full-time paid experience equivalent to that gained as a Senior Secretary with the City of Fresno. OR Twelve (12) units of business or academic college course work relating to office management or secretarial sciences and seven (7) years of increasingly responsible secretarial experience to a manager or administrator. If qualifying using education, transcripts or diploma must be attached to the applicant profile. Applications lacking documentation may be rejected. This position requires the possession of a valid driver's license. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record. The selected eligible candidate certified will be required to successfully pass a Department interview and a Department of Justice fingerprint prior to employment with the City of Fresno. How To Apply Interested and qualified applicants must submit an official City of Fresno application on-line. Applications may be submitted at www.fresno.gov/jobs. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. Only a select group of candidates will be invited to the interview. Inquiries should be directed to: Le'Shea Tarver, Senior Human Resources Analyst (559) 621-6950 Leshea.Tarver@fresno.gov 2600 Fresno Street Fresno, California 93721-3614 Equal Opportunity Employer The City of Fresno is an equal opportunity employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Department at (559) 621-6950 in advance of the examination. Equal Opportunity Employer The City of Fresno is an equal opportunity employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Department at (559) 621-6950. Closing Date/Time: 12/20/2024
Aug 13, 2024
Full Time
Position Description RECRUITMENT IS OPEN UNTIL FILLED OR UNTIL A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. RECRUITMENT MAY CLOSE AT ANY TIME. The City of Fresno is currently seeking a dedicated, responsive, and conscientious individual to join our team as an Executive Assistant. The individual person should possess the interest, drive and ability to ensure that all administrative functions operate at optimum efficiency within a fast-paced environment. The Executive Assistant provides high level support to the director of a large and/or complex City department, which may include some secretarial support duties. An incumbent exercises considerable discretion and independent judgment while performing administrative/secretarial tasks of a confidential or sensitive nature. The Executive Assistant receives assignments in terms of broad objectives and maintains full responsibility for completion of assignments with minimal supervision. Performing the most critical and/or sensitive of administrative assignments, the Executive Assistant is expected to act as a liaison between the department director and department members, City and civic officials, employees and the public. Responsibilities may include interpretation of City policies, rules and procedures. Duties include researching, compiling and analyzing data for special projects and various reports, calendar planning, meeting preparation, coordinating City Council agenda items, making travel arrangements, organizing the office support functions. The Executive Assistant is an unclassified position in which the incumbent serves at the will of the Appointing Authority. The ideal candidate must exercise considerable discretion and independent judgment and must be able to thoroughly complete as well as coordinate office support functions. In this capacity, it is necessary that the incumbent be able to professionally represent the department at various meetings and engagements, be able to analyze situations carefully and recommend courses of action, be adaptable and responsive to urgent needs, and work in a fast paced, high-volume department. The current vacancies exist in the Personnel Services Department, General Services Department and Department of Public Utilities. The City of Fresno may choose to utilize this recruitment for future vacancies in various departments. Pay,Benefits, & Work Schedule BENEFITS: UNIT 2 Classification - Management Confidential - Unrepresented HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses. DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes up to $75 per month. HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days. MANAGEMENT LEAVE: 60 hours per fiscal year for exempt employees. ANNUAL LEAVE: Accrue (15.5) hour per month of Annual Leave, with cash out provisions. SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum LIFE INSURANCE: Benefit equal to annual salary; premium paid by the City. LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by the City. HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free. RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Additional information regarding the City of Fresno benefits is available at https://www.fresno.gov/personnel/human-resources-support/#tab-1 The Requirements The ideal applicant will possess: Five (5) years of full-time paid experience equivalent to that gained as a Senior Secretary with the City of Fresno. OR Twelve (12) units of business or academic college course work relating to office management or secretarial sciences and seven (7) years of increasingly responsible secretarial experience to a manager or administrator. If qualifying using education, transcripts or diploma must be attached to the applicant profile. Applications lacking documentation may be rejected. This position requires the possession of a valid driver's license. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record. The selected eligible candidate certified will be required to successfully pass a Department interview and a Department of Justice fingerprint prior to employment with the City of Fresno. How To Apply Interested and qualified applicants must submit an official City of Fresno application on-line. Applications may be submitted at www.fresno.gov/jobs. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. Only a select group of candidates will be invited to the interview. Inquiries should be directed to: Le'Shea Tarver, Senior Human Resources Analyst (559) 621-6950 Leshea.Tarver@fresno.gov 2600 Fresno Street Fresno, California 93721-3614 Equal Opportunity Employer The City of Fresno is an equal opportunity employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Department at (559) 621-6950 in advance of the examination. Equal Opportunity Employer The City of Fresno is an equal opportunity employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Department at (559) 621-6950. Closing Date/Time: 12/20/2024
City of Costa Mesa, CA
Costa Mesa, California, United States
Description Looking for a career opportunity that will be both rewarding and challenging? Join the dynamic team at the City of Costa Mesa as an Executive Assistant (Confidential) where you'll play a crucial role in supporting the administrative operations of our local government while working directly with council members and city officials. KEY RESPONSIBILITIES: Provide comprehensive administrative support to city council members and other staff members, including managing schedules, coordinating meetings, and handling correspondence. Assist in organizing and preparing materials for council meetings, workshops, and public hearings; attend special meetings or events as needed. Respond promptly to inquiries from the public and other stakeholders, ensuring excellent customer service. Collaborate with other departments and external partners as needed to facilitate seamless operations. Interpret and explain department policies and procedures; make complex decisions in accordance with established policies and procedures. KEY CHARACTERISTICS: Excellent communication skills, both written and verbal, with a professional and courteous demeanor. Proficiency in office software and applications (e.g., Microsoft Office Suite). Ability to handle confidential and/or sensitive information with discretion and integrity. Proven experience in administrative support roles, preferably in a government or municipal setting. Strong organizational skills and attention to detail, with the ability to prioritize tasks effectively and work under pressure. Ability to work outside regular hours, including evenings and weekends as needed. Ability to type at a corrected rate of 40 net words per minute. WHY WORK FOR COSTA MESA: The City of Costa Mesa, with the motto "City of the Arts", is one of California's most eclectic and vibrant cities. Located just one mile from the Pacific Ocean and in the heart of Orange County, Costa Mesa is a great place to live , work and play. The City offers exceptional employee benefits, opportunities for training and development, and prides itself on its Core Values of Integrity, Sustainability, Compassion, Innovation, Inclusion and Collaboration. There is currently one (1) full-time Executive Assistant (Confidential)* vacancy assigned to support the City Council. *CONFIDENTIAL EMPLOYEE DESIGNATION: An employee in this classification may have access to decisions or the decision-making process of the City concerning matters related to employer-employee relations and may have access to, or prepare, confidential materials, information and/or recommendations on behalf of the City in matters relating to employer-employee relations and therefore is a non-represented confidential employee. APPLICATION AND SELECTION PROCESS: Applications must be completed and submitted online. This recruitment will remain open until filled and may close without prior notice, therefore prompt application is encouraged. First application review date: August 5, 2024. Candidates are requested to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application. Applications may be rejected if incomplete. Do not include text or attached resumes, as they will not be accepted or reviewed in the application process. Based upon the information presented, a limited number of candidates who possess qualifications most pertinent to the position will be invited to participate in the selection process. The testing and evaluation for Executive Assistant (Confidential) is as follows: Application review and evaluation Written Examination Verification of typing speed Interview Evaluation/s The written examination will be administered by the City and will be scheduled shortly after the first application review date. Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. The eligibility list established from this recruitment will be in effect for one (1) year, unless exhausted sooner, and may be utilized to fill lower-level vacancies which occur during the life of the list. All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background check, criminal history check (Live Scan fingerprint check), and post-offer medical evaluation. Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice. Essential Functions To view complete list of Essentials Functions for this position, please click on the following link: Executive Assistant (Confidential) . Qualification Guidelines A typical way to obtain the requisite knowledge and abilities to perform the duties and responsibilities of this classification is as follows: EDUCATION, TRAINING AND/OR EXPERIENCE: Graduation from high school or its equivalent. Three years of progressively responsible administrative support experience, including direct administrative support to management or executive level staff is required. Administrative support experience in a public agency is desirable. Experience supporting City Council or elected government officials is highly desirable. An equivalent combination of education and relevant experience that provides the desired knowledge, skills and abilities to successfully perform essential functions may also be considered. LICENSE AND/OR CERTIFICATE: Possession of, or ability to obtain, a valid Class C California Driver's License and a satisfactory driving record may be required. REQUISITE KNOWLEDGE, SKILLS AND ABILITIES: To view complete list of Requisite Knowledge, Skills and Abilities, please click on the following link: Executive Assistant (Confidential) . Supplemental Information PUBLIC EMPLOYEE DISASTER SERVICE WORKER: In accordance with Government Code Section 3100 - all City of Costa Mesa employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS: Please contact Human Resources for a summary of the essential tasks and environmental factors for this classification. Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. EQUAL OPPORTUNITY EMPLOYER: The City of Costa Mesa is an Equal Opportunity Employer. To view benefit information for all groups, Click Here New Full-Time employees contribute 9% of their salary on a pre-tax basis towards the 2%@60 or 2%@62 CalPERS retirement formula depending on eligibility. Full-Time employeesreceive the following health insurance flexible benefits contribution: Current: $1,600monthly Effective January 2025: $1,650monthly New Part-Time employees are appointed by and serve at the will of the Department Director. They are reviewed for merit salary advancement on a periodic basis. Generally, part-time employees are limited to no more than 1,000 hours of work per fiscal year (July 1 - June 30). Certain part-time employees, however, are permitted to exceed this limit.Part-time employees participate in either the Public Agency Retirement System (PARS) or the California Public Employees Retirement System (CalPERS) depending on eligibility. Employees enrolled in PARS contribute 3.75% of salary with a matching City contribution. Employees enrolled in CalPERS contribute 7% - 9% of salary depending on eligibility. Part-time positions are eligible to receive general leave benefits. General leave can be used for sick, vacation, or holiday time. The City does not participate in the Social Security system; however, federal mandate requires all new employees to contribute 1.45% of wages to Medicare. As a condition of employment, all new employees are required to enroll and participate in the direct deposit program. Closing Date/Time: Continuous
Jul 16, 2024
Full Time
Description Looking for a career opportunity that will be both rewarding and challenging? Join the dynamic team at the City of Costa Mesa as an Executive Assistant (Confidential) where you'll play a crucial role in supporting the administrative operations of our local government while working directly with council members and city officials. KEY RESPONSIBILITIES: Provide comprehensive administrative support to city council members and other staff members, including managing schedules, coordinating meetings, and handling correspondence. Assist in organizing and preparing materials for council meetings, workshops, and public hearings; attend special meetings or events as needed. Respond promptly to inquiries from the public and other stakeholders, ensuring excellent customer service. Collaborate with other departments and external partners as needed to facilitate seamless operations. Interpret and explain department policies and procedures; make complex decisions in accordance with established policies and procedures. KEY CHARACTERISTICS: Excellent communication skills, both written and verbal, with a professional and courteous demeanor. Proficiency in office software and applications (e.g., Microsoft Office Suite). Ability to handle confidential and/or sensitive information with discretion and integrity. Proven experience in administrative support roles, preferably in a government or municipal setting. Strong organizational skills and attention to detail, with the ability to prioritize tasks effectively and work under pressure. Ability to work outside regular hours, including evenings and weekends as needed. Ability to type at a corrected rate of 40 net words per minute. WHY WORK FOR COSTA MESA: The City of Costa Mesa, with the motto "City of the Arts", is one of California's most eclectic and vibrant cities. Located just one mile from the Pacific Ocean and in the heart of Orange County, Costa Mesa is a great place to live , work and play. The City offers exceptional employee benefits, opportunities for training and development, and prides itself on its Core Values of Integrity, Sustainability, Compassion, Innovation, Inclusion and Collaboration. There is currently one (1) full-time Executive Assistant (Confidential)* vacancy assigned to support the City Council. *CONFIDENTIAL EMPLOYEE DESIGNATION: An employee in this classification may have access to decisions or the decision-making process of the City concerning matters related to employer-employee relations and may have access to, or prepare, confidential materials, information and/or recommendations on behalf of the City in matters relating to employer-employee relations and therefore is a non-represented confidential employee. APPLICATION AND SELECTION PROCESS: Applications must be completed and submitted online. This recruitment will remain open until filled and may close without prior notice, therefore prompt application is encouraged. First application review date: August 5, 2024. Candidates are requested to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application. Applications may be rejected if incomplete. Do not include text or attached resumes, as they will not be accepted or reviewed in the application process. Based upon the information presented, a limited number of candidates who possess qualifications most pertinent to the position will be invited to participate in the selection process. The testing and evaluation for Executive Assistant (Confidential) is as follows: Application review and evaluation Written Examination Verification of typing speed Interview Evaluation/s The written examination will be administered by the City and will be scheduled shortly after the first application review date. Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. The eligibility list established from this recruitment will be in effect for one (1) year, unless exhausted sooner, and may be utilized to fill lower-level vacancies which occur during the life of the list. All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background check, criminal history check (Live Scan fingerprint check), and post-offer medical evaluation. Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice. Essential Functions To view complete list of Essentials Functions for this position, please click on the following link: Executive Assistant (Confidential) . Qualification Guidelines A typical way to obtain the requisite knowledge and abilities to perform the duties and responsibilities of this classification is as follows: EDUCATION, TRAINING AND/OR EXPERIENCE: Graduation from high school or its equivalent. Three years of progressively responsible administrative support experience, including direct administrative support to management or executive level staff is required. Administrative support experience in a public agency is desirable. Experience supporting City Council or elected government officials is highly desirable. An equivalent combination of education and relevant experience that provides the desired knowledge, skills and abilities to successfully perform essential functions may also be considered. LICENSE AND/OR CERTIFICATE: Possession of, or ability to obtain, a valid Class C California Driver's License and a satisfactory driving record may be required. REQUISITE KNOWLEDGE, SKILLS AND ABILITIES: To view complete list of Requisite Knowledge, Skills and Abilities, please click on the following link: Executive Assistant (Confidential) . Supplemental Information PUBLIC EMPLOYEE DISASTER SERVICE WORKER: In accordance with Government Code Section 3100 - all City of Costa Mesa employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS: Please contact Human Resources for a summary of the essential tasks and environmental factors for this classification. Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. EQUAL OPPORTUNITY EMPLOYER: The City of Costa Mesa is an Equal Opportunity Employer. To view benefit information for all groups, Click Here New Full-Time employees contribute 9% of their salary on a pre-tax basis towards the 2%@60 or 2%@62 CalPERS retirement formula depending on eligibility. Full-Time employeesreceive the following health insurance flexible benefits contribution: Current: $1,600monthly Effective January 2025: $1,650monthly New Part-Time employees are appointed by and serve at the will of the Department Director. They are reviewed for merit salary advancement on a periodic basis. Generally, part-time employees are limited to no more than 1,000 hours of work per fiscal year (July 1 - June 30). Certain part-time employees, however, are permitted to exceed this limit.Part-time employees participate in either the Public Agency Retirement System (PARS) or the California Public Employees Retirement System (CalPERS) depending on eligibility. Employees enrolled in PARS contribute 3.75% of salary with a matching City contribution. Employees enrolled in CalPERS contribute 7% - 9% of salary depending on eligibility. Part-time positions are eligible to receive general leave benefits. General leave can be used for sick, vacation, or holiday time. The City does not participate in the Social Security system; however, federal mandate requires all new employees to contribute 1.45% of wages to Medicare. As a condition of employment, all new employees are required to enroll and participate in the direct deposit program. Closing Date/Time: Continuous
CITY OF OAKLAND, CA
Oakland, California, United States
The Position The City of Oakland is an equal-opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. Why join the City of Oakland Human Resources Management Department? Are you searching for a fulfilling career that allows you to make a difference and have a positive impact on the local community? Look no further! The City of Oakland seeks a motivated and passionate individual to join our dynamic Human Resources Management Department as the Executive Assistant to the Human Resources Director. The City of Oakland is a vibrant, diverse, and exciting place to work. It is easily accessible, on the forefront of Race and Equity work, and a full-service organization with many innovative community services. Come join the City of Oakland and become part of a diverse organization dedicated to its community and employees. We are a learning organization, committed to developing talent and growing our own. This is a great opportunity to continue your administrative career in an organization with a proven track record of internal promotions. We are looking for someone who is: Adaptable and self-motivated . You will work in a fast-paced, ever-evolving, service-oriented environment with constantly changing priorities. An excellent communicator. You will interface with the public and a variety of internal stakeholders at all levels. Highly organized. You will be responsible for managing the Director’s calendar as well as your own assignments. Able to exercise good judgment. You will need to make decisions with minimal direction. Professional . You will interact with elected officials and leaders at all levels Citywide. Able to exercise confidentiality . You will deal with highly sensitive information and must maintain confidence and discretion at all times . Technologically proficient . You will be using MS Office Suite, Zoom, and Adobe on a daily basis. What you will typically be responsible for: Performing complex and confidential administrative support requiring specialized knowledge and the ability to interpret broadly defined policies and procedures. Receiving and screening visitors, telephone calls, and emails. Keeping department staff informed of all key decisions and any changes to policies and procedures. Making appointments and maintaining the Director's calendar including scheduling and arranging meetings and making travel arrangements; organizing meetings, and preparing required informational materials. Planning and coordinating department-wide events, all-hands meetings, and other employee engagement events. Coordinating staff reports for City Council and Committees. Proofreading written materials for thoroughness, accuracy, format, and compliance with policies and procedures. Proofreading and editing web pages; making necessary changes and uploading documents as required. Overseeing on-boarding new Human Resources Management employees. Supervising, training and evaluating assigned administrative staff. Read the complete job description by clicking here . * Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland A few reasons you might love this job: As a full-service City, Oakland will continually provide you with daily challenges and variety that keep things exciting. You will make a positive impact by playing a vital role in bettering the local community and the lives of its residents through your work. You will be part of a growing and dynamic Human Resources Department and help in establishing the City of Oakland as an employer of choice A few challenges you might face in this job: You will engage with individuals at all levels in a politically dynamic environment. You will need to quickly learn the work with minimal direction. Working in an ever-evolving environment can be demanding and require you to manage multiple tasks and priorities simultaneously. Competencies Required: Using Technology: Working with electronic hardware and software applications Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment Professional & Technical Expertise: Applying technical subject matter to the job Delivering Results: Meeting organizational goals and customer expectations and making decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships Oral Communication: Engaging effectively in dialogue Writing: Communicating effectively in writing Political & Organizational Savvy: Working skillfully with politics, procedures, and protocols across organizational levels and boundaries Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations Adaptability: Responding positively to change and modifying behavior as the situation require s Attention to Detail: Focusing on the details of work content, work steps, and final work product Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace Allocating Resources: Prioritizing the use of fiscal and material resources to maximize organizational effectiveness Delegating: Sharing responsibility, authority, and accountability Minimum Requirements for Application The following qualifications are guidelines, as the appointing authority has broad discretion in filling positions in this classification. Education: An Associate's Degree in a related field. Bachelor's degree is desirable. Experience: Two years of progressively responsible experience in a position comparable to Administrative Assistant II level position in the City of Oakland, or five years of increasingly responsible experience providing administrative and clerical support to an executive management level position or elected official. Supplemental Information This is an at-will position, exempt from the provisions of the City of Oakland Civil Service Rules, per Charter Section 902. All applications received will be forwarded to the Human Resources Management Department for further consideration. Meeting the minimum qualification requirements may not result in further consideration, only the most qualified candidates will be contacted for interviews. What’s in it for you? Work/Life Balance: 37.5-hour work weeks and potential for a flexible/hybrid remote schedule. 15 paid holidays Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security Health: The City of Oakland offers dental, vision and a variety of HMO and PPO health plans. Sick leave: Employees accrue 12 days per year Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Life Insurance, Tuition Reimbursement, Employee Training and Development, & Telecommuting Incumbent may be eligible for a hybrid work schedule, based on the business needs of the department. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. Disaster Service Workers All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm. If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Our online application system is provided by GovernmentJobs. If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Lara Williams at lwilliams@oaklandca.gov . The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements Closing Date/Time: 9/18/2024 11:59 PM Pacific
Sep 04, 2024
Full Time
The Position The City of Oakland is an equal-opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. Why join the City of Oakland Human Resources Management Department? Are you searching for a fulfilling career that allows you to make a difference and have a positive impact on the local community? Look no further! The City of Oakland seeks a motivated and passionate individual to join our dynamic Human Resources Management Department as the Executive Assistant to the Human Resources Director. The City of Oakland is a vibrant, diverse, and exciting place to work. It is easily accessible, on the forefront of Race and Equity work, and a full-service organization with many innovative community services. Come join the City of Oakland and become part of a diverse organization dedicated to its community and employees. We are a learning organization, committed to developing talent and growing our own. This is a great opportunity to continue your administrative career in an organization with a proven track record of internal promotions. We are looking for someone who is: Adaptable and self-motivated . You will work in a fast-paced, ever-evolving, service-oriented environment with constantly changing priorities. An excellent communicator. You will interface with the public and a variety of internal stakeholders at all levels. Highly organized. You will be responsible for managing the Director’s calendar as well as your own assignments. Able to exercise good judgment. You will need to make decisions with minimal direction. Professional . You will interact with elected officials and leaders at all levels Citywide. Able to exercise confidentiality . You will deal with highly sensitive information and must maintain confidence and discretion at all times . Technologically proficient . You will be using MS Office Suite, Zoom, and Adobe on a daily basis. What you will typically be responsible for: Performing complex and confidential administrative support requiring specialized knowledge and the ability to interpret broadly defined policies and procedures. Receiving and screening visitors, telephone calls, and emails. Keeping department staff informed of all key decisions and any changes to policies and procedures. Making appointments and maintaining the Director's calendar including scheduling and arranging meetings and making travel arrangements; organizing meetings, and preparing required informational materials. Planning and coordinating department-wide events, all-hands meetings, and other employee engagement events. Coordinating staff reports for City Council and Committees. Proofreading written materials for thoroughness, accuracy, format, and compliance with policies and procedures. Proofreading and editing web pages; making necessary changes and uploading documents as required. Overseeing on-boarding new Human Resources Management employees. Supervising, training and evaluating assigned administrative staff. Read the complete job description by clicking here . * Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland A few reasons you might love this job: As a full-service City, Oakland will continually provide you with daily challenges and variety that keep things exciting. You will make a positive impact by playing a vital role in bettering the local community and the lives of its residents through your work. You will be part of a growing and dynamic Human Resources Department and help in establishing the City of Oakland as an employer of choice A few challenges you might face in this job: You will engage with individuals at all levels in a politically dynamic environment. You will need to quickly learn the work with minimal direction. Working in an ever-evolving environment can be demanding and require you to manage multiple tasks and priorities simultaneously. Competencies Required: Using Technology: Working with electronic hardware and software applications Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment Professional & Technical Expertise: Applying technical subject matter to the job Delivering Results: Meeting organizational goals and customer expectations and making decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships Oral Communication: Engaging effectively in dialogue Writing: Communicating effectively in writing Political & Organizational Savvy: Working skillfully with politics, procedures, and protocols across organizational levels and boundaries Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations Adaptability: Responding positively to change and modifying behavior as the situation require s Attention to Detail: Focusing on the details of work content, work steps, and final work product Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace Allocating Resources: Prioritizing the use of fiscal and material resources to maximize organizational effectiveness Delegating: Sharing responsibility, authority, and accountability Minimum Requirements for Application The following qualifications are guidelines, as the appointing authority has broad discretion in filling positions in this classification. Education: An Associate's Degree in a related field. Bachelor's degree is desirable. Experience: Two years of progressively responsible experience in a position comparable to Administrative Assistant II level position in the City of Oakland, or five years of increasingly responsible experience providing administrative and clerical support to an executive management level position or elected official. Supplemental Information This is an at-will position, exempt from the provisions of the City of Oakland Civil Service Rules, per Charter Section 902. All applications received will be forwarded to the Human Resources Management Department for further consideration. Meeting the minimum qualification requirements may not result in further consideration, only the most qualified candidates will be contacted for interviews. What’s in it for you? Work/Life Balance: 37.5-hour work weeks and potential for a flexible/hybrid remote schedule. 15 paid holidays Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security Health: The City of Oakland offers dental, vision and a variety of HMO and PPO health plans. Sick leave: Employees accrue 12 days per year Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Life Insurance, Tuition Reimbursement, Employee Training and Development, & Telecommuting Incumbent may be eligible for a hybrid work schedule, based on the business needs of the department. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. Disaster Service Workers All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm. If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Our online application system is provided by GovernmentJobs. If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Lara Williams at lwilliams@oaklandca.gov . The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements Closing Date/Time: 9/18/2024 11:59 PM Pacific
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Executive Assistant to the Vice President for Student Affairs Classification Title: Administrative Analyst/Specialist - Exempt I Posting Details Priority Application Date (Posting will remain open until filled): Thursday, April 11th @ 11:55pm PT Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary This position is directly responsible to the Vice President for Student Affairs (VPSA), providing administrative and analytical support. Primary functions of this role include scheduling and calendar management, direct communication with staff and students, and project management. The incumbent is responsible for direct interaction with students, students’ families, upper-level campus administrators, community members, private and government officials, as well as staff in the Chancellor’s Office. As a part of these interactions, the incumbent will receive and disseminate sensitive information that must be treated with a significant level of judgement and discretion. Furthermore, this incumbent provides lead work direction to an ASC II and works collaboratively with staff throughout the division on multiple projects supporting division and university priorities and activities. FLSA : Exempt (not eligible for overtime) Anticipated Hiring Range : $4,379 per month - $6,000 per month CSU Classification Salary Range : $ 4,379 per month - $ 7,922 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular/Probationary Time Base : Full-Time Work Hours : Monday - Friday 8:00 a.m. - 5:00 p.m. with the ability to flex a work schedule to fit the specific needs of the VPSA (e.g. early evening work, occasional weekend work, and occasional travel if needed) Department Information Student Affairs - Where the Students Come First. With more than 50 departments and programs, we strive to provide comprehensive administrative services, academic support and a vibrant campus life experience for our students. For more information visit https://www.csus.edu/student-affairs/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Working knowledge of most common laws and policies regarding confidentiality and the ability to appropriately handle highly sensitive and confidential information. Effective interpersonal skills and the ability to interact productively with students and their families, people at all levels of the organization, high level legislative representatives, executives and representatives from external partners and the general public. Experience in appointment and meeting scheduling, with the ability to effectively manage time and priorities. Experience in travel and event planning, including purchasing and using excellent organizational and collaboration skills. Experience in workflow and/or project management with the ability to effectively organize, multitask, delegate, and timely and appropriate follow up. Ability to be flexible and adapt to rapidly changing priorities; ability to flex a work schedule to fit the specific needs of the VPSA (e.g. early evening work, occasional weekend work, and occasional travel if needed.) Ability to work in a fast-paced, sometimes high-pressure environment while simultaneously juggling multiple high priority tasks. Ability to work independently and as a member of a highly collegial and productive team. Ability to interpret policies, procedures, and other institutional commiques and summarize them and/or communicate them effectively to others in writing or verbally with tact and diligence. Ability to use standard office equipment (e.g. PC and laptop computers, color and laser printers, scanners, copiers, fax machine, multi-line phone system, voicemail, LCD projector). Proficiency in Microsoft Office software with advanced skills in Microsoft Word, Outlook, Excel, PowerPoint and Teams. Proficiency in proof-reading and researching information, on the internet or through other sources, and providing brief, executive level summaries when needed. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Condition of Employment: - Ability to pass a background check Preferred Qualifications Baccalaureate, associate degree, administration certificate or other equivalent credentials or experience. Five or more years’ experience working with a high-level administrator in an educational or similar setting or in a complex business environment. Direct experience and knowledge of working in an educational and/or university environment. Experience using PeopleSoft (Common Management System) Acrobat Sign, Zoom, Adobe, Concur (travel) and Visio (workflow processing). Documents Needed to Apply Resume and Cover Letter. Failure to provide these documents may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Mar 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Working Title: Executive Assistant to the Vice President for Student Affairs Classification Title: Administrative Analyst/Specialist - Exempt I Posting Details Priority Application Date (Posting will remain open until filled): Thursday, April 11th @ 11:55pm PT Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary This position is directly responsible to the Vice President for Student Affairs (VPSA), providing administrative and analytical support. Primary functions of this role include scheduling and calendar management, direct communication with staff and students, and project management. The incumbent is responsible for direct interaction with students, students’ families, upper-level campus administrators, community members, private and government officials, as well as staff in the Chancellor’s Office. As a part of these interactions, the incumbent will receive and disseminate sensitive information that must be treated with a significant level of judgement and discretion. Furthermore, this incumbent provides lead work direction to an ASC II and works collaboratively with staff throughout the division on multiple projects supporting division and university priorities and activities. FLSA : Exempt (not eligible for overtime) Anticipated Hiring Range : $4,379 per month - $6,000 per month CSU Classification Salary Range : $ 4,379 per month - $ 7,922 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular/Probationary Time Base : Full-Time Work Hours : Monday - Friday 8:00 a.m. - 5:00 p.m. with the ability to flex a work schedule to fit the specific needs of the VPSA (e.g. early evening work, occasional weekend work, and occasional travel if needed) Department Information Student Affairs - Where the Students Come First. With more than 50 departments and programs, we strive to provide comprehensive administrative services, academic support and a vibrant campus life experience for our students. For more information visit https://www.csus.edu/student-affairs/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Working knowledge of most common laws and policies regarding confidentiality and the ability to appropriately handle highly sensitive and confidential information. Effective interpersonal skills and the ability to interact productively with students and their families, people at all levels of the organization, high level legislative representatives, executives and representatives from external partners and the general public. Experience in appointment and meeting scheduling, with the ability to effectively manage time and priorities. Experience in travel and event planning, including purchasing and using excellent organizational and collaboration skills. Experience in workflow and/or project management with the ability to effectively organize, multitask, delegate, and timely and appropriate follow up. Ability to be flexible and adapt to rapidly changing priorities; ability to flex a work schedule to fit the specific needs of the VPSA (e.g. early evening work, occasional weekend work, and occasional travel if needed.) Ability to work in a fast-paced, sometimes high-pressure environment while simultaneously juggling multiple high priority tasks. Ability to work independently and as a member of a highly collegial and productive team. Ability to interpret policies, procedures, and other institutional commiques and summarize them and/or communicate them effectively to others in writing or verbally with tact and diligence. Ability to use standard office equipment (e.g. PC and laptop computers, color and laser printers, scanners, copiers, fax machine, multi-line phone system, voicemail, LCD projector). Proficiency in Microsoft Office software with advanced skills in Microsoft Word, Outlook, Excel, PowerPoint and Teams. Proficiency in proof-reading and researching information, on the internet or through other sources, and providing brief, executive level summaries when needed. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Condition of Employment: - Ability to pass a background check Preferred Qualifications Baccalaureate, associate degree, administration certificate or other equivalent credentials or experience. Five or more years’ experience working with a high-level administrator in an educational or similar setting or in a complex business environment. Direct experience and knowledge of working in an educational and/or university environment. Experience using PeopleSoft (Common Management System) Acrobat Sign, Zoom, Adobe, Concur (travel) and Visio (workflow processing). Documents Needed to Apply Resume and Cover Letter. Failure to provide these documents may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Mar 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
State of Missouri
Jefferson City, Missouri, United States
Note for internal applicants: Successful candidates already at rates above the posted salary will be evaluated on an individual basis to determine final salary outcome. Job Location: Central Office, 105 West Capitol Avenue, Jefferson City, Missouri Why you’ll love this position: The executive assistant performs standard, advanced and confidential secretarial duties requiring broad experience, skill and knowledge of department policies and practices for a department executive. Responsibilities are performed under general supervision. What you’ll do: Manages and maintains calendars, schedules meetings, and makes travel arrangements; gathers files or materials for meetings. Answers incoming telephone calls and greets office visitors and determines whether they should be given access to specific individuals; evaluates requests and routes inquiries to the appropriate department personnel. Types and formats complex forms, letters, reports, and other materials, usually requiring familiarity with specialized terminology, working from rough draft, dictation and/or dictating equipment; proofreads completed work to check for correct grammar, spelling, and to ensure proper formatting is used. Reads and analyzes incoming memos, submissions, and reports in order to determine their significance and plan their distribution; prepares responses to correspondence containing routine inquiries. Responsible for ordering supplies, paying bills and overseeing the office equipment budget. All you need for success: Minimum Qualifications High School Diploma or GED/HiSET Four years of progressively responsible experience in office assistant or secretarial positions. Special Working Conditions: This position is not eligible for telework. More reasons to love this position: MoDOT offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Visit our CAREERS page to explore all we have to offer. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for MoDOT, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found HERE . At MoDOT you will play a key role in maintaining the seventh largest highway system in the United States. We value team players who are open-minded and work well with others to accomplish goals and fulfill our mission of safety, service, and stability. We see the growth of our team members as an investment, both in MoDOT's future and yours. If you're looking for diverse opportunities, challenging work, and a flexible environment, we want to talk to you about joining our winning team. MoDOT operates on shared values and your success in our organization depends upon modeling these values. CLICK HERE to view our mission, values, and tangible results. If you embrace these values, we welcome your application. If you have questions about this position, please contact: cohrmocareers@modot.mo.gov
Aug 23, 2024
Full Time
Note for internal applicants: Successful candidates already at rates above the posted salary will be evaluated on an individual basis to determine final salary outcome. Job Location: Central Office, 105 West Capitol Avenue, Jefferson City, Missouri Why you’ll love this position: The executive assistant performs standard, advanced and confidential secretarial duties requiring broad experience, skill and knowledge of department policies and practices for a department executive. Responsibilities are performed under general supervision. What you’ll do: Manages and maintains calendars, schedules meetings, and makes travel arrangements; gathers files or materials for meetings. Answers incoming telephone calls and greets office visitors and determines whether they should be given access to specific individuals; evaluates requests and routes inquiries to the appropriate department personnel. Types and formats complex forms, letters, reports, and other materials, usually requiring familiarity with specialized terminology, working from rough draft, dictation and/or dictating equipment; proofreads completed work to check for correct grammar, spelling, and to ensure proper formatting is used. Reads and analyzes incoming memos, submissions, and reports in order to determine their significance and plan their distribution; prepares responses to correspondence containing routine inquiries. Responsible for ordering supplies, paying bills and overseeing the office equipment budget. All you need for success: Minimum Qualifications High School Diploma or GED/HiSET Four years of progressively responsible experience in office assistant or secretarial positions. Special Working Conditions: This position is not eligible for telework. More reasons to love this position: MoDOT offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Visit our CAREERS page to explore all we have to offer. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for MoDOT, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found HERE . At MoDOT you will play a key role in maintaining the seventh largest highway system in the United States. We value team players who are open-minded and work well with others to accomplish goals and fulfill our mission of safety, service, and stability. We see the growth of our team members as an investment, both in MoDOT's future and yours. If you're looking for diverse opportunities, challenging work, and a flexible environment, we want to talk to you about joining our winning team. MoDOT operates on shared values and your success in our organization depends upon modeling these values. CLICK HERE to view our mission, values, and tangible results. If you embrace these values, we welcome your application. If you have questions about this position, please contact: cohrmocareers@modot.mo.gov
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : Non Represented Job Classification : Confidential Administrative Support II Anticipated Hiring Amount: $7,000 - $8,250 per month Work Hours : Monday - Friday 8:00am-5:00pm THE DEPARTMENT The President is the Chief Executive Officer of the university and ultimately is responsible for all operational aspects and strategic initiatives of the university, including student recruitment, retention and graduation; academic policies and programs; state and non-state operating budgets; personnel policies and procedures; external outreach, collaboration and fund raising. The Executive Assistant will provide executive-level assistance to the Vice President and Chief of Staff and will support the People, Culture, and Institutional Affairs (PCIA) unit within the Office of the President. DUTIES AND RESPONSIBILITIES Executive Support: Manages and maintains the calendar for the VP/Chief of Staff (VP/COS); communicates with key stakeholders, schedules meetings and coordinates all logistics on behalf of the VP/COS. Supports the smooth functioning, communication, and coordination of the People, Culture and Institutional Affairs (PCIA) unit by supporting leadership team meetings and strategic agenda. Tracks and prioritizes projects, communications and expectations from the Office of the Chancellor, legislation, initiatives, events, conferences, and meetings. Provides coordination of various projects, initiatives, events, conferences and meetings. Tracks budget expenditures and stewards the execution of contracts and agreements for events and projects to include both state and foundation funding sources. Arranges travel and accommodations; preparing expense reports in Concur. Develops and implements organizational systems and protocols to ensure accurate record keeping. Proofs correspondence and documents prepared by the VP/COS and for the President. Analyzes policies and research relevant documents as needed to assist in drafting executive-level briefing papers and reports, presentations and communication under the general direction of the VP/COS. Provides and analyzes data for reporting and ad hoc requests. Provides support for committees and working groups chaired by the VP/COS. Participates in meetings as requested, keeps minutes and action items for follow up and to advance coordination among collaborating units. Involved in communication that may affect bargaining unit conditions, negotiations or grievances among various bargaining unit personnel. Assists with other tasks and duties as assigned by the President’s Office. QUALIFICATIONS Bachelor's Degree - or equivalent relevant experience that demonstrates the ability to perform the essential functions of the position. Valid CA driver's license and insurance. Five years of experience interpreting administrative or HR policies and procedures. Five years of progressively responsible administrative support experience. Ability to interpret policies and procedures; to research best practices to address the unique needs and capabilities of the institution; organize and effectively convey information in a technological environment; analyze, organize and present data and information in a concise and logical manner; establish and maintain cooperative working relationships within an academic environment. Superior written and oral communication along with interpersonal skills, including the ability to collaborate with multiple constituencies to draft clear and concise reports. Excellent organizational skills, and the ability to manage multiple assignments and projects simultaneously. Demonstrated proactive approaches to problem-solving with strong decision-making capability. General knowledge of principles of administration and human resources; trends, best practices and benchmarking in higher education. Critical thinking and problem solving skills. Preferred Qualifications Master's degree. Experience supporting at a level of Vice President or Dean is highly desirable. Successful experience in a public, four-year institution of higher education within a collaborative bargaining environment. Experience or knowledge of the CSU system. Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . CSU Classification This position is not a part of a bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $4,464 and maximum $10,689 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf . Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Aug 20 2024 Pacific Daylight Time Applications close: Sep 03 2024 Pacific Daylight Time Closing Date/Time:
Aug 21, 2024
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : Non Represented Job Classification : Confidential Administrative Support II Anticipated Hiring Amount: $7,000 - $8,250 per month Work Hours : Monday - Friday 8:00am-5:00pm THE DEPARTMENT The President is the Chief Executive Officer of the university and ultimately is responsible for all operational aspects and strategic initiatives of the university, including student recruitment, retention and graduation; academic policies and programs; state and non-state operating budgets; personnel policies and procedures; external outreach, collaboration and fund raising. The Executive Assistant will provide executive-level assistance to the Vice President and Chief of Staff and will support the People, Culture, and Institutional Affairs (PCIA) unit within the Office of the President. DUTIES AND RESPONSIBILITIES Executive Support: Manages and maintains the calendar for the VP/Chief of Staff (VP/COS); communicates with key stakeholders, schedules meetings and coordinates all logistics on behalf of the VP/COS. Supports the smooth functioning, communication, and coordination of the People, Culture and Institutional Affairs (PCIA) unit by supporting leadership team meetings and strategic agenda. Tracks and prioritizes projects, communications and expectations from the Office of the Chancellor, legislation, initiatives, events, conferences, and meetings. Provides coordination of various projects, initiatives, events, conferences and meetings. Tracks budget expenditures and stewards the execution of contracts and agreements for events and projects to include both state and foundation funding sources. Arranges travel and accommodations; preparing expense reports in Concur. Develops and implements organizational systems and protocols to ensure accurate record keeping. Proofs correspondence and documents prepared by the VP/COS and for the President. Analyzes policies and research relevant documents as needed to assist in drafting executive-level briefing papers and reports, presentations and communication under the general direction of the VP/COS. Provides and analyzes data for reporting and ad hoc requests. Provides support for committees and working groups chaired by the VP/COS. Participates in meetings as requested, keeps minutes and action items for follow up and to advance coordination among collaborating units. Involved in communication that may affect bargaining unit conditions, negotiations or grievances among various bargaining unit personnel. Assists with other tasks and duties as assigned by the President’s Office. QUALIFICATIONS Bachelor's Degree - or equivalent relevant experience that demonstrates the ability to perform the essential functions of the position. Valid CA driver's license and insurance. Five years of experience interpreting administrative or HR policies and procedures. Five years of progressively responsible administrative support experience. Ability to interpret policies and procedures; to research best practices to address the unique needs and capabilities of the institution; organize and effectively convey information in a technological environment; analyze, organize and present data and information in a concise and logical manner; establish and maintain cooperative working relationships within an academic environment. Superior written and oral communication along with interpersonal skills, including the ability to collaborate with multiple constituencies to draft clear and concise reports. Excellent organizational skills, and the ability to manage multiple assignments and projects simultaneously. Demonstrated proactive approaches to problem-solving with strong decision-making capability. General knowledge of principles of administration and human resources; trends, best practices and benchmarking in higher education. Critical thinking and problem solving skills. Preferred Qualifications Master's degree. Experience supporting at a level of Vice President or Dean is highly desirable. Successful experience in a public, four-year institution of higher education within a collaborative bargaining environment. Experience or knowledge of the CSU system. Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . CSU Classification This position is not a part of a bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $4,464 and maximum $10,689 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf . Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Aug 20 2024 Pacific Daylight Time Applications close: Sep 03 2024 Pacific Daylight Time Closing Date/Time:
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Posting Open Until Filled Salary Range: $47,133.90 - $62,880.91 General Description & Classification Standards This class coordinates complex administrative services within the Department of Grants and Community Development. Performs and oversees technical and office administrative duties in support of the assigned Department Head. Serves as a liaison between a given department and other administrative and support departments and oversees support operations of large, complex, and diverse city departments. May supervise clerical and other support staff; may manage a specific area of assignment as directed by the Department Head. This is an experienced, skilled position that routinely works with the most challenging projects, serves as a specialized subject matter expert in one or more specific areas, and guides the work of others in Supervision. Received Work methods and assignment results are typically reviewed by a more experienced professional or manager before final action. Supervision Received The Executive Assistant position will receive guidance and oversight from DGCD’s Business Manager, performing duties specifically supporting the Commissioner and Deputy Commissioner. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all-inclusive. May perform other duties as assigned. Demonstrates substantial understanding of the job requirements and applies knowledge and skills to various tasks. • Perform a wide variety of executive secretarial and administrative duties as required by daily operations within the assigned department • Coordinate office activities and schedules; develop and recommend office policies, procedures, and systems; ensure smooth office operations • Assist in preparing speeches and news releases • Research and analyze routine administrative projects for the Department Head • Receive and screen all communications to the Department Head, including telephone calls and email messages; provide assistance using independent judgment to determine messages that require priority attention; prioritize and facilitate communication • Prepare and review written communications and reports, draft correspondence, schedules, memos, spreadsheets, and other documents from notes, dictation, and other sources • Independently respond to letters and general correspondence of a routine nature • Proofread and edit documents for accuracy and format; distribute documents as instructed • Serve as a liaison for the assigned department and other City Departments, divisions, and outside agencies; negotiate and resolve significant issues • Serve as a departmental representative on special projects, committees, and task forces as assigned • Make travel arrangements for assigned Department Head; maintain appointment schedules and calendars; arrange meetings and conferences • Provide follow-up to assignments given to members of the management team by the Department Head and provide status reports • Participate and assist in the development and administration of assigned department budget; perform related duties and fulfill responsibilities as required • Decision making; selects from multiple procedures and methods to accomplish tasks and applies organizational policies • Provides guidance and training as required to lower-level interns, temporary employees, etc. • Initial contact for potential candidates; schedule interviews and provide pertinent information • Primary point of contact and resource guide for constituents; provide central intake information and outside resources Minimum Education & Experience Requirements Bachelor's degree in business or public administration or a related field. Five years of management, public relations, communication, or related experience. Preferred Education & Experience Bachelor's degree in business or public administration or related field and five years of management, public relations, communication, or related experience, including 1-3 years of supervisory and project management experience. Licensures & Certifications None required. Essential Capabilities & Work Environment Physical, lifting, and sensory capabilities are required to perform the job successfully under typical environmental conditions associated with employment
Aug 15, 2024
Full Time
Posting Open Until Filled Salary Range: $47,133.90 - $62,880.91 General Description & Classification Standards This class coordinates complex administrative services within the Department of Grants and Community Development. Performs and oversees technical and office administrative duties in support of the assigned Department Head. Serves as a liaison between a given department and other administrative and support departments and oversees support operations of large, complex, and diverse city departments. May supervise clerical and other support staff; may manage a specific area of assignment as directed by the Department Head. This is an experienced, skilled position that routinely works with the most challenging projects, serves as a specialized subject matter expert in one or more specific areas, and guides the work of others in Supervision. Received Work methods and assignment results are typically reviewed by a more experienced professional or manager before final action. Supervision Received The Executive Assistant position will receive guidance and oversight from DGCD’s Business Manager, performing duties specifically supporting the Commissioner and Deputy Commissioner. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all-inclusive. May perform other duties as assigned. Demonstrates substantial understanding of the job requirements and applies knowledge and skills to various tasks. • Perform a wide variety of executive secretarial and administrative duties as required by daily operations within the assigned department • Coordinate office activities and schedules; develop and recommend office policies, procedures, and systems; ensure smooth office operations • Assist in preparing speeches and news releases • Research and analyze routine administrative projects for the Department Head • Receive and screen all communications to the Department Head, including telephone calls and email messages; provide assistance using independent judgment to determine messages that require priority attention; prioritize and facilitate communication • Prepare and review written communications and reports, draft correspondence, schedules, memos, spreadsheets, and other documents from notes, dictation, and other sources • Independently respond to letters and general correspondence of a routine nature • Proofread and edit documents for accuracy and format; distribute documents as instructed • Serve as a liaison for the assigned department and other City Departments, divisions, and outside agencies; negotiate and resolve significant issues • Serve as a departmental representative on special projects, committees, and task forces as assigned • Make travel arrangements for assigned Department Head; maintain appointment schedules and calendars; arrange meetings and conferences • Provide follow-up to assignments given to members of the management team by the Department Head and provide status reports • Participate and assist in the development and administration of assigned department budget; perform related duties and fulfill responsibilities as required • Decision making; selects from multiple procedures and methods to accomplish tasks and applies organizational policies • Provides guidance and training as required to lower-level interns, temporary employees, etc. • Initial contact for potential candidates; schedule interviews and provide pertinent information • Primary point of contact and resource guide for constituents; provide central intake information and outside resources Minimum Education & Experience Requirements Bachelor's degree in business or public administration or a related field. Five years of management, public relations, communication, or related experience. Preferred Education & Experience Bachelor's degree in business or public administration or related field and five years of management, public relations, communication, or related experience, including 1-3 years of supervisory and project management experience. Licensures & Certifications None required. Essential Capabilities & Work Environment Physical, lifting, and sensory capabilities are required to perform the job successfully under typical environmental conditions associated with employment
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Posting Open Until Filled Salary Range: $47,133.90 - $62,880.91 Our culture in the Department of Atlanta Information Management (AIM) is rooted in our shared core values: Trust, accountability, collaboration, service, and integrity. The AIM team understands our role as a strategic partner to departments throughout the city; we strongly believe technology has the potential to elevate the City of Atlanta and is essential to moving the mayor’s vision forward. With the effective use of technology, we become more efficient, more effective, and innovative. We become more capable of enhancing the experience of all affected by City government. AIM’s mission is to advance Atlanta by being consistent in the delivery of innovative, reliable, secure, and user-focused technology solutions. Our team members exemplify the shared core values above, so if you have these characteristics, consider joining us as we work to advance technology for the city, its esteemed citizens, and valued visitors. General Description and Classification Standards The Atlanta Information Management (AIM) Executive Assistant to the Chief Information Officer (CIO) for the City of Atlanta and Commissioner of AIM oversees and performs technical and administrative duties supporting the CIO. This role serves as a liaison between citywide departments and external entities as it pertains to the responsibilities and relationships of the CIO. This is an experienced and skilled position that routinely works with the most challenging assignments under little to no direct supervision; serves as a specialized subject matter expert in one or more specific areas; and guides the work of others to support the administrative needs of the Office of the CIO (OCIO). This position reports directly to the Office of the department’s Chief of Staff. Key Responsibilities All responsibilities captured below are exclusively to support the CIO and the OCIO. Performs a wide variety of executive administrative duties as required. Coordinates activities and schedules for the CIO. Develops and recommends office policies, procedures, and systems; ensures smooth operations. Researches and analyzes routine administrative projects for the CIO. Receives and screens all communications of the CIO, including telephone calls and email messages; provides assistance by using independent judgment to determine messages that require priority attention; prioritizes and facilitates communication. Prepares and reviews/proofreads written communications and reports for typographical consistency, grammar, and correct spelling; drafts correspondence, schedules, memos, spreadsheets, and other documents from notes, dictation, and other sources. Independently responds to letters and general correspondence of a routine nature. Proofreads and edits documents for accuracy and format; distributes documents as instructed. Serves as a CIO representative on special projects, committees, and task forces as assigned. Makes travel arrangements for the CIO and reconciles expenses; maintains appointment schedules and calendars; arranges meetings and conferences. Provides follow-up to assignments given to members of the management team by the CIO and provides status reports. Accompanies the CIO to various onsite and offsite events, including relevant CIO board meetings to capture minutes, action items, and follows up as needed to ensure completion. Minimum Qualifications - Education and Experience College degree or equivalent professional experience. Preferred Qualifications Five or more years working in a public sector environment. Five or more years of related experience with proven office administration and customer service skills required. Closing Date/Time: 2024-10-04
Jul 25, 2024
Full Time
Posting Open Until Filled Salary Range: $47,133.90 - $62,880.91 Our culture in the Department of Atlanta Information Management (AIM) is rooted in our shared core values: Trust, accountability, collaboration, service, and integrity. The AIM team understands our role as a strategic partner to departments throughout the city; we strongly believe technology has the potential to elevate the City of Atlanta and is essential to moving the mayor’s vision forward. With the effective use of technology, we become more efficient, more effective, and innovative. We become more capable of enhancing the experience of all affected by City government. AIM’s mission is to advance Atlanta by being consistent in the delivery of innovative, reliable, secure, and user-focused technology solutions. Our team members exemplify the shared core values above, so if you have these characteristics, consider joining us as we work to advance technology for the city, its esteemed citizens, and valued visitors. General Description and Classification Standards The Atlanta Information Management (AIM) Executive Assistant to the Chief Information Officer (CIO) for the City of Atlanta and Commissioner of AIM oversees and performs technical and administrative duties supporting the CIO. This role serves as a liaison between citywide departments and external entities as it pertains to the responsibilities and relationships of the CIO. This is an experienced and skilled position that routinely works with the most challenging assignments under little to no direct supervision; serves as a specialized subject matter expert in one or more specific areas; and guides the work of others to support the administrative needs of the Office of the CIO (OCIO). This position reports directly to the Office of the department’s Chief of Staff. Key Responsibilities All responsibilities captured below are exclusively to support the CIO and the OCIO. Performs a wide variety of executive administrative duties as required. Coordinates activities and schedules for the CIO. Develops and recommends office policies, procedures, and systems; ensures smooth operations. Researches and analyzes routine administrative projects for the CIO. Receives and screens all communications of the CIO, including telephone calls and email messages; provides assistance by using independent judgment to determine messages that require priority attention; prioritizes and facilitates communication. Prepares and reviews/proofreads written communications and reports for typographical consistency, grammar, and correct spelling; drafts correspondence, schedules, memos, spreadsheets, and other documents from notes, dictation, and other sources. Independently responds to letters and general correspondence of a routine nature. Proofreads and edits documents for accuracy and format; distributes documents as instructed. Serves as a CIO representative on special projects, committees, and task forces as assigned. Makes travel arrangements for the CIO and reconciles expenses; maintains appointment schedules and calendars; arranges meetings and conferences. Provides follow-up to assignments given to members of the management team by the CIO and provides status reports. Accompanies the CIO to various onsite and offsite events, including relevant CIO board meetings to capture minutes, action items, and follows up as needed to ensure completion. Minimum Qualifications - Education and Experience College degree or equivalent professional experience. Preferred Qualifications Five or more years working in a public sector environment. Five or more years of related experience with proven office administration and customer service skills required. Closing Date/Time: 2024-10-04
Padre Dam MWD
9300 Fanita Parkway, Santee, CA, USA
ESSENTIAL DUTIES: (These duties are a representative sample and are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job.)
Provides support primarily to the Executive Office and periodically provides support to various departments to ensure administrative coverage to support the District’s Mission.
Recommends and assists in the implementation of department goals and objectives; assists with special projects providing leadership and guidance to administrative support staff in order to serve the needs of the department. May establish schedules and methods for providing support services; may assign work activities to administrative staff.
May act as a primary point of contact for department by directing calls and by assessing the urgency and importance of situations to take appropriate action. Coordinates with others as necessary to obtain the required information, may respond directly to inquiries and resolve complaints within the scope of information and authority and/or refer to others as appropriate.
Assist with coordination and preparation of agenda packets and supporting documents, agenda distribution, hybrid meeting logistics for Padre Dam and the East County AWP Joint Powers Authority (JPA); coordinates related presentations with staff and combine/proof final master presentation; attends Board or Committee meetings as required; takes and transcribes minutes; in the absence of the Executive Services Manager, coordinates and prepares agenda packets ensuring compliance with the Brown Act, consulting with Legal Counsel as needed.
Coordinates work with management and other staff to ensure a high performance, customer service-oriented work environment in support of achieving the District’s goals and objectives.
Provides information and assistance to Board members, customers by interpreting departmental and Padre Dam or JPA policies and procedures, consulting with the Executive Services Manager as needed.
Prepares a variety of correspondence and documents such as letters, agenda items, request for proposals, minutes, resolutions, ordinances, reports, forms, PowerPoint presentations and other documents ranging from routine to complex; proofreads and checks for accuracy and compliance with District policies, procedures and branding guidelines.
Assists with maintaining and coordinating updates to Padre Dam Policies and Procedures and Rules and Regulations and East County AWP Policies and Procedures, and related public notices if applicable.
Assists with gathering data and records for Public Records Act requests on behalf of Padre Dam and the East County AWP JPA; coordinates with departments and legal counsel as necessary.
Coordinates the filing of Statements of Economic Interest and campaign financing statements and reporting; notifies affected parties of FPPC requirements and deadlines and answers general questions regarding filing issues. Assists in the biennial review of Padre Dam’s and the JPA’s Conflict of Interest Code and other related duties as prescribed by the FPPC.
Participates in departmental budget preparation and budget monitoring activities.
Prepares and processes documents such as purchase orders, payments, petty cash, deposits, invoices, expense reports, tuition reimbursements and time sheets, adhering to Padre Dam’s policies and procedures.
Conducts research, collects, compiles, analyzes information from various sources on a variety of topics; prepares reports that interprets data and make appropriate recommendations.
Schedules appointments and coordinates meetings for department heads; makes reservations for conferences and seminars and makes travel arrangements for District employees as needed.
Plans, organizes, coordinates, and/or participates in internal and external events as needed.
Assists with updating and implementing the District’s records management program and software, provides records management leadership, trains employees and maintains records in accordance with record retention policies; Works with outside consulting resources and collaborate with IT and other staff involved in the development.
Supports and promotes the philosophy of continuous improvements; proactively reviews and evaluates work methods, procedures and policies and recommends changes to achieve greater productivity and/or to comply with new legal or regulatory requirements; meets with staff and/or management to develop effective methods and techniques for accomplishing objectives; prepares updates to policies and procedures, implements improvements, and provide training to staff as needed.
Assists with preparation and administration of contracts, to include CIP construction contracts, consultant’s agreements; reviewing and maintaining bonds and insurance certificates for projects; preparing payment requests; amending change orders and contracts; and providing data to auditors. Answers questions and resolves issues regarding Padre Dam’s and the JPA’s policies for contracts, bonding and insurance requirements and consults with the Executive Services Manager, Safety & Risk Manager or Legal Counsel as needed.
Assist Engineers/Project Managers with the solicitation of external contractors and consultants for the District and the JPA, including competitive bidding, by finalizing and publishing bid/RFP/RFQ documents and addenda on the District website and in the paper, if applicable, in compliance with District and JPA policies; collect bids/RFP/RFQs received and upload to document management system; attend/provide support for hybrid formal bid openings; verify lowest responsible bidder registration with Department of Industrial Relations (DIR) and insurance and bond documents comply with contract requirements; finalize and obtain signatures on construction contracts; register projects with DIR, prepare and transmit related correspondence including Notice of Award, Notice to Proceed and timely recording and distribution of Notice of Completion.
Monitor and updated department website content and maintains Stream (Intranet) Libraries for department
Researches and orders supplies, furniture and equipment as needed.
Performs routine duties independently, setting priorities and scheduling own work. Exercises independent judgment and discretion in performing tasks.
Performs duties in a professional manner and works well with others or in a team setting.
Performs general end-user and system configurations on the District’s Agenda Management and Electronic Content Management (OnBase) software systems and coordinates back-end configurations with IT staff; Provides technical support to staff as needed due to time sensitive tasks. Coordinates with IT staff or Hyland/OnBase support as needed to address more complex issues. Participates in testing and troubleshooting during system upgrades.
Provides assistance and training to new employees on administrative support practices, policies, and procedures including use of applicable software; provides training to administrative support staff on agenda report preparation and District administrative practices.
Maintains cooperative working relationships with the management, board members, vendors, contractors, co-workers, and the public using principles of good customer service.
Performs other duties of a similar nature or level.
(C) Competent–Having requisite or adequate ability or qualities. (P) Proficient–A thorough competence derived from training and practice. Grade 26 is an entry-level classification for the Executive Assistant. Initially under supervision, incumbents learn and perform routine office administrative and secretarial support functions. As experience is gained, assignments become more varied, complex, and difficult; review of work lessens as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of the position in Grade 28 but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related established work procedures and methods. Exceptions or changes in procedures are explained in detail as they arise. Grade 28 is fully qualified journey-level classification for the Executive Assistant. Incumbent at this level performs the full range of duties as assigned, working independently and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the departmental operating procedures and policies and have a strong understanding of the District’s and JPA’s policies and procedures.
Sep 06, 2024
Full Time
ESSENTIAL DUTIES: (These duties are a representative sample and are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job.)
Provides support primarily to the Executive Office and periodically provides support to various departments to ensure administrative coverage to support the District’s Mission.
Recommends and assists in the implementation of department goals and objectives; assists with special projects providing leadership and guidance to administrative support staff in order to serve the needs of the department. May establish schedules and methods for providing support services; may assign work activities to administrative staff.
May act as a primary point of contact for department by directing calls and by assessing the urgency and importance of situations to take appropriate action. Coordinates with others as necessary to obtain the required information, may respond directly to inquiries and resolve complaints within the scope of information and authority and/or refer to others as appropriate.
Assist with coordination and preparation of agenda packets and supporting documents, agenda distribution, hybrid meeting logistics for Padre Dam and the East County AWP Joint Powers Authority (JPA); coordinates related presentations with staff and combine/proof final master presentation; attends Board or Committee meetings as required; takes and transcribes minutes; in the absence of the Executive Services Manager, coordinates and prepares agenda packets ensuring compliance with the Brown Act, consulting with Legal Counsel as needed.
Coordinates work with management and other staff to ensure a high performance, customer service-oriented work environment in support of achieving the District’s goals and objectives.
Provides information and assistance to Board members, customers by interpreting departmental and Padre Dam or JPA policies and procedures, consulting with the Executive Services Manager as needed.
Prepares a variety of correspondence and documents such as letters, agenda items, request for proposals, minutes, resolutions, ordinances, reports, forms, PowerPoint presentations and other documents ranging from routine to complex; proofreads and checks for accuracy and compliance with District policies, procedures and branding guidelines.
Assists with maintaining and coordinating updates to Padre Dam Policies and Procedures and Rules and Regulations and East County AWP Policies and Procedures, and related public notices if applicable.
Assists with gathering data and records for Public Records Act requests on behalf of Padre Dam and the East County AWP JPA; coordinates with departments and legal counsel as necessary.
Coordinates the filing of Statements of Economic Interest and campaign financing statements and reporting; notifies affected parties of FPPC requirements and deadlines and answers general questions regarding filing issues. Assists in the biennial review of Padre Dam’s and the JPA’s Conflict of Interest Code and other related duties as prescribed by the FPPC.
Participates in departmental budget preparation and budget monitoring activities.
Prepares and processes documents such as purchase orders, payments, petty cash, deposits, invoices, expense reports, tuition reimbursements and time sheets, adhering to Padre Dam’s policies and procedures.
Conducts research, collects, compiles, analyzes information from various sources on a variety of topics; prepares reports that interprets data and make appropriate recommendations.
Schedules appointments and coordinates meetings for department heads; makes reservations for conferences and seminars and makes travel arrangements for District employees as needed.
Plans, organizes, coordinates, and/or participates in internal and external events as needed.
Assists with updating and implementing the District’s records management program and software, provides records management leadership, trains employees and maintains records in accordance with record retention policies; Works with outside consulting resources and collaborate with IT and other staff involved in the development.
Supports and promotes the philosophy of continuous improvements; proactively reviews and evaluates work methods, procedures and policies and recommends changes to achieve greater productivity and/or to comply with new legal or regulatory requirements; meets with staff and/or management to develop effective methods and techniques for accomplishing objectives; prepares updates to policies and procedures, implements improvements, and provide training to staff as needed.
Assists with preparation and administration of contracts, to include CIP construction contracts, consultant’s agreements; reviewing and maintaining bonds and insurance certificates for projects; preparing payment requests; amending change orders and contracts; and providing data to auditors. Answers questions and resolves issues regarding Padre Dam’s and the JPA’s policies for contracts, bonding and insurance requirements and consults with the Executive Services Manager, Safety & Risk Manager or Legal Counsel as needed.
Assist Engineers/Project Managers with the solicitation of external contractors and consultants for the District and the JPA, including competitive bidding, by finalizing and publishing bid/RFP/RFQ documents and addenda on the District website and in the paper, if applicable, in compliance with District and JPA policies; collect bids/RFP/RFQs received and upload to document management system; attend/provide support for hybrid formal bid openings; verify lowest responsible bidder registration with Department of Industrial Relations (DIR) and insurance and bond documents comply with contract requirements; finalize and obtain signatures on construction contracts; register projects with DIR, prepare and transmit related correspondence including Notice of Award, Notice to Proceed and timely recording and distribution of Notice of Completion.
Monitor and updated department website content and maintains Stream (Intranet) Libraries for department
Researches and orders supplies, furniture and equipment as needed.
Performs routine duties independently, setting priorities and scheduling own work. Exercises independent judgment and discretion in performing tasks.
Performs duties in a professional manner and works well with others or in a team setting.
Performs general end-user and system configurations on the District’s Agenda Management and Electronic Content Management (OnBase) software systems and coordinates back-end configurations with IT staff; Provides technical support to staff as needed due to time sensitive tasks. Coordinates with IT staff or Hyland/OnBase support as needed to address more complex issues. Participates in testing and troubleshooting during system upgrades.
Provides assistance and training to new employees on administrative support practices, policies, and procedures including use of applicable software; provides training to administrative support staff on agenda report preparation and District administrative practices.
Maintains cooperative working relationships with the management, board members, vendors, contractors, co-workers, and the public using principles of good customer service.
Performs other duties of a similar nature or level.
(C) Competent–Having requisite or adequate ability or qualities. (P) Proficient–A thorough competence derived from training and practice. Grade 26 is an entry-level classification for the Executive Assistant. Initially under supervision, incumbents learn and perform routine office administrative and secretarial support functions. As experience is gained, assignments become more varied, complex, and difficult; review of work lessens as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of the position in Grade 28 but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related established work procedures and methods. Exceptions or changes in procedures are explained in detail as they arise. Grade 28 is fully qualified journey-level classification for the Executive Assistant. Incumbent at this level performs the full range of duties as assigned, working independently and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the departmental operating procedures and policies and have a strong understanding of the District’s and JPA’s policies and procedures.
State of Missouri
Jefferson City, Missouri, United States
Executive Assistant to the Director Location: Harry S Truman Building, 301 W. High, Jefferson City, MO Salary: $70,000 - $80,000 (based on experience) Why You Will Love This Position: This is a great opportunity to work with the Director of Revenue and establish working relationships with high-level executives and contribute to the overall efficiency of the department. The Director is looking for a well-organized Executive Assistant with excellent interpersonal and written communication skills. What You Will Do: Seek to anticipate needs by providing information the Director may need prior to face-to-face or telephone meetings, in a format that allows the director to quickly scan and ask for more information if needed. Schedule meetings on calendar but first understand calendar preferences of the Director. Know what times of day work best for group meetings and one-on-one meetings. Appropriately block off the calendar when the Director is not available. Review the calendar several times a day and alert the Director of upcoming meetings and information the Director may need to have at meetings. Communicate with the meeting organizer to verify if there is data the Director needs to review in advance of the meeting. Organize letters that require the signature of the Director. Obtain the Director’s signature by the required due date. Maintain files electronically for the Director but be prepared to offer a hard copy if needed for meetings. Know where to guide the Director to DOR staff that has appropriate knowledge or skills to help the Director with daily tasks. Manage telephone calls. Know when it is critical to get a call in to the Director and when it is okay to ask for a return call. Ask about the urgency and nature of the call if necessary. Identify yourself by name and title for each call. Remind Division Director’s or other DOR staff of deadlines of projects assigned to them by the Director. Provide direction and supervision to a Special Assistant position. Organize and/or consolidate Division information into Department summary analysis. Maintain confidentiality for all Director of Revenue communications. Provide telephone coverage for the entire Director’s Office and provide administrative support to the the Deputy Director. Proofread correspondence or documents. Purchase or order inventory items and maintain the Director’s Office budget and monthly spending plans. Coordinate the Department of Revenue’s Office Procedures Manual (OPM) updates. Examine time summaries and leave balances. Notify appropriate person or unit to report office problems or repair needs. Reserve rooms or equipment for meetings. Provide computer and phone support to the Director’s Office staff. Skills and qualifications: At least 2 years of experience working with upper management or executive staff. Time management and ability to meet deadlines. Verbal and written communication skills. Strong organizational skills. Problem-solving and decision making. Proactivity and self-direction. Interpersonal skills. Proofreading skills. Proficient in MS Office products with some Excel experience a plus. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
Aug 29, 2024
Full Time
Executive Assistant to the Director Location: Harry S Truman Building, 301 W. High, Jefferson City, MO Salary: $70,000 - $80,000 (based on experience) Why You Will Love This Position: This is a great opportunity to work with the Director of Revenue and establish working relationships with high-level executives and contribute to the overall efficiency of the department. The Director is looking for a well-organized Executive Assistant with excellent interpersonal and written communication skills. What You Will Do: Seek to anticipate needs by providing information the Director may need prior to face-to-face or telephone meetings, in a format that allows the director to quickly scan and ask for more information if needed. Schedule meetings on calendar but first understand calendar preferences of the Director. Know what times of day work best for group meetings and one-on-one meetings. Appropriately block off the calendar when the Director is not available. Review the calendar several times a day and alert the Director of upcoming meetings and information the Director may need to have at meetings. Communicate with the meeting organizer to verify if there is data the Director needs to review in advance of the meeting. Organize letters that require the signature of the Director. Obtain the Director’s signature by the required due date. Maintain files electronically for the Director but be prepared to offer a hard copy if needed for meetings. Know where to guide the Director to DOR staff that has appropriate knowledge or skills to help the Director with daily tasks. Manage telephone calls. Know when it is critical to get a call in to the Director and when it is okay to ask for a return call. Ask about the urgency and nature of the call if necessary. Identify yourself by name and title for each call. Remind Division Director’s or other DOR staff of deadlines of projects assigned to them by the Director. Provide direction and supervision to a Special Assistant position. Organize and/or consolidate Division information into Department summary analysis. Maintain confidentiality for all Director of Revenue communications. Provide telephone coverage for the entire Director’s Office and provide administrative support to the the Deputy Director. Proofread correspondence or documents. Purchase or order inventory items and maintain the Director’s Office budget and monthly spending plans. Coordinate the Department of Revenue’s Office Procedures Manual (OPM) updates. Examine time summaries and leave balances. Notify appropriate person or unit to report office problems or repair needs. Reserve rooms or equipment for meetings. Provide computer and phone support to the Director’s Office staff. Skills and qualifications: At least 2 years of experience working with upper management or executive staff. Time management and ability to meet deadlines. Verbal and written communication skills. Strong organizational skills. Problem-solving and decision making. Proactivity and self-direction. Interpersonal skills. Proofreading skills. Proficient in MS Office products with some Excel experience a plus. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
State of Missouri
Jefferson City, Missouri, United States
This position will be filled at a salary no higher than the posted maximum salary. Job Location: 105 W. Main, Jefferson City, MO Why you’ll love this position: The executive assistant performs standard, advanced and confidential secretarial duties requiring broad experience, skill and knowledge of department policies and practices for a department executive. Responsibilities are performed under general supervision. What you’ll do: Manages and maintains calendars, schedules meetings, and makes travel arrangements; gathers files or materials for meetings. Answers incoming telephone calls and greets office visitors and determines whether they should be given access to specific individuals; evaluates requests and routes inquiries to the appropriate department personnel. Types and formats complex forms, letters, reports, and other materials, usually requiring familiarity with specialized terminology, working from rough draft. Proofreads completed work to check for correct grammar, spelling, and to ensure proper formatting is used. Reads and analyzes incoming memos, submissions, and reports in order to determine their significance and plan their distribution; prepares responses to correspondence containing routine inquiries. Establishes and maintains paper and electronic filing systems for records, correspondence, and other material. All you need for success: Minimum Qualifications High School Diploma or GED/HiSET Four years of progressively responsible experience in office assistant or secretarial positions. More reasons to love this position: MoDOT offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Visit our CAREERS page to explore all we have to offer. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for MoDOT, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found HERE . At MoDOT you will play a key role in maintaining the seventh largest highway system in the United States. We value team players who are open-minded and work well with others to accomplish goals and fulfill our mission of safety, service, and stability. We see the growth of our team members as an investment, both in MoDOT's future and yours. If you're looking for diverse opportunities, challenging work, and a flexible environment, we want to talk to you about joining our winning team. MoDOT operates on shared values and your success in our organization depends upon modeling these values. CLICK HERE to view our mission, values, and tangible results. If you embrace these values, we welcome your application.
Aug 24, 2024
Full Time
This position will be filled at a salary no higher than the posted maximum salary. Job Location: 105 W. Main, Jefferson City, MO Why you’ll love this position: The executive assistant performs standard, advanced and confidential secretarial duties requiring broad experience, skill and knowledge of department policies and practices for a department executive. Responsibilities are performed under general supervision. What you’ll do: Manages and maintains calendars, schedules meetings, and makes travel arrangements; gathers files or materials for meetings. Answers incoming telephone calls and greets office visitors and determines whether they should be given access to specific individuals; evaluates requests and routes inquiries to the appropriate department personnel. Types and formats complex forms, letters, reports, and other materials, usually requiring familiarity with specialized terminology, working from rough draft. Proofreads completed work to check for correct grammar, spelling, and to ensure proper formatting is used. Reads and analyzes incoming memos, submissions, and reports in order to determine their significance and plan their distribution; prepares responses to correspondence containing routine inquiries. Establishes and maintains paper and electronic filing systems for records, correspondence, and other material. All you need for success: Minimum Qualifications High School Diploma or GED/HiSET Four years of progressively responsible experience in office assistant or secretarial positions. More reasons to love this position: MoDOT offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Visit our CAREERS page to explore all we have to offer. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for MoDOT, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found HERE . At MoDOT you will play a key role in maintaining the seventh largest highway system in the United States. We value team players who are open-minded and work well with others to accomplish goals and fulfill our mission of safety, service, and stability. We see the growth of our team members as an investment, both in MoDOT's future and yours. If you're looking for diverse opportunities, challenging work, and a flexible environment, we want to talk to you about joining our winning team. MoDOT operates on shared values and your success in our organization depends upon modeling these values. CLICK HERE to view our mission, values, and tangible results. If you embrace these values, we welcome your application.
Cal State University (CSU) Fresno
5241 N Maple Ave, Fresno, CA 93740, USA
Executive Assistant to the Vice President of Administration/CFO (Administrative Analyst/Specialist - Exempt I) Compensation and Benefits Anticipated Hiring Salary Range: $5,000 - $6,000 per month Full CSU Classification Salary Range: $4,598 - $8,318 per month This is a full-time, probationary, exempt position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary The Executive Assistant to the Vice President for Administration and Chief Financial Officer provides executive support to the VPA/CFO and supports strategic initiatives and special projects for the Office of the VPA/CFO and Division of Administration and Finance. This position is responsible for administrative support functions for the California State University, Fresno Athletic Corporation Governing Board including all standing committees. Work is performed under general direction and general supervision. In the execution of assigned work, the incumbent may be delegated the authority to communicate with other key constituents on behalf of the VPA/CFO. Key Qualifications Knowledge of: General knowledge and skills in office administrative support functions, with a foundational knowledge of public administration principles, practices, and methods. Computer office systems and ability to use a broad range of technology, systems, and software packages. Skill/Ability to: Take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Demonstrated ability to effectively interpret, organize, and present information and ideas in written and presentation form. Administrative work experience involving research, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs. Excellent analytical skills to address problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action. Create, analyze and evaluate program information and provide data for review in developing and implementing strategies to enhance processes to meet programmatic goals. Excellent written and verbal communication skills working with audiences throughout various levels of an organization from individual contributors to executive leadership. Excellent organizational skills with attention to detail. Excellent interpersonal skills with ability to work collaboratively and effectively with a diverse faculty, staff and student population; promote a positive, service oriented collegial work environment; establish and maintain effective working relationships with a variety of individuals. Proven experience prioritizing and organizing tasks and projects, including handling multiple priorities. Proven experience creating detailed action plans and executing while meeting or exceeding deadlines. Proven ability to maintain effective working relationships and effective collaboration with others. Proven experience leading special projects and initiatives with university-wide or organizational-wide scope. Demonstrated ability to use considerable judgment, integrity and discretion including dealing appropriately with confidential information and sensitive matters. Ability to take initiative and independently plan, organize, coordinate and perform work in various situations where numerous and diverse demands are involved. Expertise in problem solving; researching and analyzing problems with a broad administrative impact; Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize and present information and/or ideas in written or presentation form to management, public groups and/or Governing Boards/Bodies. Skilled at performing standard business math, tracking financial data, making projections and recommendations. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience Bachelor's degree from an accredited college or university and/or equivalent training and administrative work experience. Two years of experience providing high-level administrative support to an Executive, Vice President, or Dean in a large, complex department or organization. Preferred Knowledge and Skills: Prior experience in providing support to boards and standing committees. Advanced knowledge and skill with Microsoft Office and Google Suite; proficient user of business-related email and calendaring. Proficiency with online and cloud-based collaboration tools. Department Summary The Division of Administration and Finance is a diverse, collaborative team that provides responsive and exemplary services and stewardship of university assets and resources. Deadline & Application Instructions Applications received by September 8, 2024 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Aug 23 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Aug 24, 2024
Executive Assistant to the Vice President of Administration/CFO (Administrative Analyst/Specialist - Exempt I) Compensation and Benefits Anticipated Hiring Salary Range: $5,000 - $6,000 per month Full CSU Classification Salary Range: $4,598 - $8,318 per month This is a full-time, probationary, exempt position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary The Executive Assistant to the Vice President for Administration and Chief Financial Officer provides executive support to the VPA/CFO and supports strategic initiatives and special projects for the Office of the VPA/CFO and Division of Administration and Finance. This position is responsible for administrative support functions for the California State University, Fresno Athletic Corporation Governing Board including all standing committees. Work is performed under general direction and general supervision. In the execution of assigned work, the incumbent may be delegated the authority to communicate with other key constituents on behalf of the VPA/CFO. Key Qualifications Knowledge of: General knowledge and skills in office administrative support functions, with a foundational knowledge of public administration principles, practices, and methods. Computer office systems and ability to use a broad range of technology, systems, and software packages. Skill/Ability to: Take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Demonstrated ability to effectively interpret, organize, and present information and ideas in written and presentation form. Administrative work experience involving research, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs. Excellent analytical skills to address problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action. Create, analyze and evaluate program information and provide data for review in developing and implementing strategies to enhance processes to meet programmatic goals. Excellent written and verbal communication skills working with audiences throughout various levels of an organization from individual contributors to executive leadership. Excellent organizational skills with attention to detail. Excellent interpersonal skills with ability to work collaboratively and effectively with a diverse faculty, staff and student population; promote a positive, service oriented collegial work environment; establish and maintain effective working relationships with a variety of individuals. Proven experience prioritizing and organizing tasks and projects, including handling multiple priorities. Proven experience creating detailed action plans and executing while meeting or exceeding deadlines. Proven ability to maintain effective working relationships and effective collaboration with others. Proven experience leading special projects and initiatives with university-wide or organizational-wide scope. Demonstrated ability to use considerable judgment, integrity and discretion including dealing appropriately with confidential information and sensitive matters. Ability to take initiative and independently plan, organize, coordinate and perform work in various situations where numerous and diverse demands are involved. Expertise in problem solving; researching and analyzing problems with a broad administrative impact; Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize and present information and/or ideas in written or presentation form to management, public groups and/or Governing Boards/Bodies. Skilled at performing standard business math, tracking financial data, making projections and recommendations. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience Bachelor's degree from an accredited college or university and/or equivalent training and administrative work experience. Two years of experience providing high-level administrative support to an Executive, Vice President, or Dean in a large, complex department or organization. Preferred Knowledge and Skills: Prior experience in providing support to boards and standing committees. Advanced knowledge and skill with Microsoft Office and Google Suite; proficient user of business-related email and calendaring. Proficiency with online and cloud-based collaboration tools. Department Summary The Division of Administration and Finance is a diverse, collaborative team that provides responsive and exemplary services and stewardship of university assets and resources. Deadline & Application Instructions Applications received by September 8, 2024 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Aug 23 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CITY OF VENTURA, CA
501 Poli Street, Ventura, California 93001, USA
THE POSITION The City of Ventura is hiring! We have an immediate vacancy for the position of Executive Assistant . We are seeking an experienced professional who thrives on providing complex administrative support to an executive-level manager. This is an exciting time to join the City of Ventura and make a direct impact on the citizens we serve. The current vacancy is in the Public Works Department. The resulting eligibility list created from this recruitment will be used to fill future Executive Assistant vacancies that occur while the eligibility list is active. This position is designated as "at will," serving at the pleasure of the assigned Department Head, and subject to discharge without cause and without the right of appeal. This position is also designated as "confidential" in the City's Employer-Employee Relations Resolution. WHAT YOU’LL DO The Executive Assistant coordinates the Public Works Department's overall office support functions and activities and reports directly to the Public Works Director. The Executive Assistant handles various complex and confidential administrative tasks, including preparing correspondence, interpreting policies and regulations, scheduling meetings, making travel arrangements, and managing communications. This role also supports the department by performing payroll functions, personnel requests, purchasing duties, including submitting and processing requisitions and purchase orders, and budget management duties, ensuring the smooth operation of the department. In addition to maintaining critical departmental records, schedules, and staff reports, the Executive Assistant coordinates meetings and special events and manages the Director’s calendar. This position is crucial in facilitating communication within the department and other city departments, as well as with the public, serving as the main point of contact for both internal and external communications. WHO YOU ARE The ideal candidate for this position has demonstrated experience working in a fast-paced, confidential office environment. This person is skilled at exhibiting tact and a professional demeanor when interacting with executive staff, elected officials, and the public. The selected person has experience prioritizing multiple projects and deadlines and has a wide range of experience with city government services. The ideal candidate is a proficient communicator and able to coordinate highly complex and sensitive information and activities with City executive staff, elected officials, representatives of other agencies, and constituents. If the opportunity to contribute to our organizational excellence through providing outstanding administrative support excites you and efficiency, attention to detail, and multi-tasking are your strengths, we encourage you to apply! MORE INFORMATION For additional information on the duties and responsibilities of the position, refer to the job descriptions located on the City’s Career Page at www.cityofventura.ca.gov/jobs or by clicking here EXECUTIVE ASSISTANT . THE SCHEDULE September 9, 2024, at 5:30 p.m. - Application Deadline. Applications must be submitted by this date to be considered for the position. September 12, 2024 - Candidates will be notified by email of their status by this date. September 12, 2024 - Qualifying Candidates will be invited to an online assessment test. Week of September 23rd - Oral Panel Interviews are tentatively scheduled for this date. Qualifying candidates will be notified by email if they are invited to the panel interview process. Department Selection Interviews will be scheduled after the oral panel qualification interviews have been completed. Qualifying candidates will be notified by email if they are invited to the panel interview process. Week of October 7th - Candidates will be notified of the outcome of the interview by this date. The timeline dates are subject to change. Candidates will be notified as necessary. SALARY AND BENEFITS The City offers a total compensation package that includes both a generous salary and other benefits! SALARY : $33.09 - $40.21 Hourly BENEFITS: Refer to the benefits tab on the job posting for specific information on City benefits. HOW TO APPLY To be considered for this exciting opportunity, please complete an online City Job Application and supplemental questionnaire by the filing deadline, Monday, September 9, 2024 at 5:30 p.m. If you have questions about the recruitment process, please contact Human Resources at recruitment@cityofventura.ca.gov . POSITION QUALIFICATIONS WHAT DOES IT TAKE TO QUALIFY A combination of education, training, and experience equivalent to the completion of high school, keyboarding abilities sufficient to perform the job, and four years of increasingly responsible advanced clerical or secretarial/administrative support experience are required. License : Possession of a valid California Class C driver license is required. APPLICATION AND INTERVIEW PROCESS YOUR APPLICATION Submit an online City job application and supplemental questionnaire by the filing deadline or first review date at www.cityofventura.ca.gov/jobs . It is important that your City job application shows all the relevant education, training, and experience you possess. Resumes, CVs, and cover letters may be attached to your application but will not be accepted in lieu of a completed job application or supplemental questionnaire. Submitting an incomplete application or supplemental questionnaire may disqualify you from further consideration in the recruitment process. DEADLINE TO APPLY : Applications and supplemental questions will be accepted until Monday, September 9, 2024 at 5:30 p.m. APPLICATION REVIEW: All applications and supplemental questionnaires submitted will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Candidates will be notified about their status after the filing deadline. The online assessment exam process may consist of one or more of the following assessment exams: proofreading exercise, reading comprehension exercise, keyboarding, MS Office skills assessment, customer service assessment, and qualifying panel interview process. INTERVIEW DATES AND INFORMATION : A select number of candidates passing the online assessment exam will be invited to a qualifying panel interview process that is tentatively scheduled for the Week of September 23, 2024 Select candidates will be notified of specifics after the filing deadline. The department selection interviews will be scheduled promptly after the qualifying panel interview. Candidates selected to move forward will be notified. The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City. --------------------------------------------------------------------------------------------------------------------------- In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov . THE ORGANIZATION The City of Ventura operates under the Council/ Manager form of government under a charter adopted by voters in 1934, with an elected seven-member City Council. This full-service municipality is supported by 11 major City departments: City Manager, City Attorney, Finance, Information Technology, Human Resources, Community Development, Parks & Recreation, Fire, Police, Public Works, and Ventura Water. The City’s Adopted FY 2024/2025 Budget totals approximately $531 million. The City Council and the City Manager are dedicated to the highest standards of integrity, public service, and innovative approaches to governing. To learn more about the City of Ventura, please visit www.cityofventura.ca.gov and view the FY2024-25 Adopted Budget. CITY OF VENTURA The City of Ventura is located just north of Los Angeles County and south of Santa Barbara County and is frequently considered one of America’s most desirable places to live. The City is a full-service municipality that was founded in 1782, incorporated in 1866, and serves nearly 110,000 residents within its 32 square miles. With nearly 700 employees, the City is dedicated to delivering key services to our businesses, residents, and visitors to ensure Ventura remains a fiscally stable, economically vibrant, safe, clean, and desirable community. Locals and visitors enjoy Ventura’s impressive park system that includes 32 parks and historic sites, and more than 800 acres of open green space. The City offers a remarkable year-round climate, friendly people, and a spectacular coastline. Ventura is an exciting location for a variety of outdoor activities such as biking, hiking, kayaking, paddle-boarding, sailing, surfing, whale watching and windsurfing. Other activities include the Channel Islands National Park, championship golf, world-class shopping, wine tours, and more. Learn more about the City of Ventura at www.CityofVentura.ca.gov DIVERSITY, EQUITY AND INCLUSION The City of Ventura values human rights, goodwill, respect, inclusivity, equality, and recognizes that the City derives its strength from a rich diversity of thoughts, ideas, and contributions. As leaders in public service, we aspire to be an employer of choice by promoting an organizational culture that reflects these core values. We seek to attract, develop, and retain a talented and dedicated workforce where people of diverse races, genders, religions, cultures, political affiliations, and lifestyles thrive. Our goal is to create a welcoming and inclusive environment that empowers our employees to provide the highest level of service to our community of residents and businesses; they’re counting on us. The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team! Employment Information: Right to Work : Before employment, candidates must submit documentation verifying their legal right to work in the United States. Background Check : A pre-employment verification of background, references, and medical examination will be conducted. A drug screening may be required for some positions. Applicants for positions using a City vehicle may be required to submit a DMV report. Probationary Period : Six month probationary period. The following classifications are 'At Will' position, subject to discharge without notice or right to appeal - Legal Litigation Assistants, Administriative Assistants, and Paralegals. Deferred Compensation: The City contributes $168 per year to a 457 plan and will match $1,000 per year contributed by the employee, for a total benefit of $1,168 per year. Medical & Dental Insurance: Up to $677 monthly towards a selection of plans. Medical and dental insurance is effective the first of the second month after date of hire. Optional Benefits: $483 monthly, which may be applied toward medical insurance premiums. Cash-out option is not available. Vision Insurance: City paid coverage provided for employees and dependents. Vision insurance is effective the first of the second month after date of hire. Life Insurance: City paid term life insurance equal to the employee's annual salary, and dependent life insurance of $2,000 per dependent. Disability Insurance: City paid short and long-term disability coverage. Retirement: Tier I - 2% @ 55/Single Highest Year of Compensation for Classic CalPERS members who worked for the City prior to December 31, 2012 and are returning to City employment. Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC. Tier II - 2% @ 60/3-Year Final Compensation Period for Classic CalPERS members with less than a six-month break in service from another CalPERS or CalPERS'-reciprocal agency. Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC. Tier III - 2% at 62/3-Year Final Compensation Period for New CalPERS members. Employees make a 6.25% member contribution, and are subject to compensation limits per Government Code Section 7522.10. Additional details regarding the City's retirement plan will be provided to candidates during the job offer process. Social Security: CalPERS members do not participate in Social Security retirement so there is no payroll deduction. Receiving a CalPERS benefit may affect your Social Security upon retirement. For further information contact a Social Security office or www.socialsecurity.gov/form1945 . Medicare: Employees participate only in the Medicare portion of Social Security. There is a 1.45% payroll deduction for this benefit. Vacation: 2.5 weeks, increasing to 4 weeks per year, after 10 years service. Personal Leave: 27 hours per calendar year. Holidays: 12 paid holidays per year Winter Holiday Break: 18 hours of Winter Holiday time. City Hall closure December 25th to January 1st. Sick Leave: 96-hour bank upon employment and additional accruals of 2 hours semi-monthly after 6 months of employment. Tuition Reimbursement: $2,500 per year for tuition and books for courses taken at accredited institution after completion of probation. Student Loan Forgiveness: The City currently qualifies as an eligible employer for the federal Public Service Loan Forgiveness program. Direct Deposit: Paychecks are automatically deposited to employee accounts. Flexible Workweek : A 9/80 workweek is available for some positions. Wellness Program : A comprehensive program is available, including on-site gym, exercise classes, downtown/beach-walking routes, weight loss, and tips on nutrition and healthy lifestyle. Professional Development: The City of Ventura is a LinkedIn Learning organization. LinkedIn Learning online classes are available with a library of more than 13,000 courses taught by real-world experts. Users can download certificates and customize learning paths that match their roles and competencies. Closing Date/Time: 9/9/2024 5:30 PM Pacific
Aug 17, 2024
Full Time
THE POSITION The City of Ventura is hiring! We have an immediate vacancy for the position of Executive Assistant . We are seeking an experienced professional who thrives on providing complex administrative support to an executive-level manager. This is an exciting time to join the City of Ventura and make a direct impact on the citizens we serve. The current vacancy is in the Public Works Department. The resulting eligibility list created from this recruitment will be used to fill future Executive Assistant vacancies that occur while the eligibility list is active. This position is designated as "at will," serving at the pleasure of the assigned Department Head, and subject to discharge without cause and without the right of appeal. This position is also designated as "confidential" in the City's Employer-Employee Relations Resolution. WHAT YOU’LL DO The Executive Assistant coordinates the Public Works Department's overall office support functions and activities and reports directly to the Public Works Director. The Executive Assistant handles various complex and confidential administrative tasks, including preparing correspondence, interpreting policies and regulations, scheduling meetings, making travel arrangements, and managing communications. This role also supports the department by performing payroll functions, personnel requests, purchasing duties, including submitting and processing requisitions and purchase orders, and budget management duties, ensuring the smooth operation of the department. In addition to maintaining critical departmental records, schedules, and staff reports, the Executive Assistant coordinates meetings and special events and manages the Director’s calendar. This position is crucial in facilitating communication within the department and other city departments, as well as with the public, serving as the main point of contact for both internal and external communications. WHO YOU ARE The ideal candidate for this position has demonstrated experience working in a fast-paced, confidential office environment. This person is skilled at exhibiting tact and a professional demeanor when interacting with executive staff, elected officials, and the public. The selected person has experience prioritizing multiple projects and deadlines and has a wide range of experience with city government services. The ideal candidate is a proficient communicator and able to coordinate highly complex and sensitive information and activities with City executive staff, elected officials, representatives of other agencies, and constituents. If the opportunity to contribute to our organizational excellence through providing outstanding administrative support excites you and efficiency, attention to detail, and multi-tasking are your strengths, we encourage you to apply! MORE INFORMATION For additional information on the duties and responsibilities of the position, refer to the job descriptions located on the City’s Career Page at www.cityofventura.ca.gov/jobs or by clicking here EXECUTIVE ASSISTANT . THE SCHEDULE September 9, 2024, at 5:30 p.m. - Application Deadline. Applications must be submitted by this date to be considered for the position. September 12, 2024 - Candidates will be notified by email of their status by this date. September 12, 2024 - Qualifying Candidates will be invited to an online assessment test. Week of September 23rd - Oral Panel Interviews are tentatively scheduled for this date. Qualifying candidates will be notified by email if they are invited to the panel interview process. Department Selection Interviews will be scheduled after the oral panel qualification interviews have been completed. Qualifying candidates will be notified by email if they are invited to the panel interview process. Week of October 7th - Candidates will be notified of the outcome of the interview by this date. The timeline dates are subject to change. Candidates will be notified as necessary. SALARY AND BENEFITS The City offers a total compensation package that includes both a generous salary and other benefits! SALARY : $33.09 - $40.21 Hourly BENEFITS: Refer to the benefits tab on the job posting for specific information on City benefits. HOW TO APPLY To be considered for this exciting opportunity, please complete an online City Job Application and supplemental questionnaire by the filing deadline, Monday, September 9, 2024 at 5:30 p.m. If you have questions about the recruitment process, please contact Human Resources at recruitment@cityofventura.ca.gov . POSITION QUALIFICATIONS WHAT DOES IT TAKE TO QUALIFY A combination of education, training, and experience equivalent to the completion of high school, keyboarding abilities sufficient to perform the job, and four years of increasingly responsible advanced clerical or secretarial/administrative support experience are required. License : Possession of a valid California Class C driver license is required. APPLICATION AND INTERVIEW PROCESS YOUR APPLICATION Submit an online City job application and supplemental questionnaire by the filing deadline or first review date at www.cityofventura.ca.gov/jobs . It is important that your City job application shows all the relevant education, training, and experience you possess. Resumes, CVs, and cover letters may be attached to your application but will not be accepted in lieu of a completed job application or supplemental questionnaire. Submitting an incomplete application or supplemental questionnaire may disqualify you from further consideration in the recruitment process. DEADLINE TO APPLY : Applications and supplemental questions will be accepted until Monday, September 9, 2024 at 5:30 p.m. APPLICATION REVIEW: All applications and supplemental questionnaires submitted will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Candidates will be notified about their status after the filing deadline. The online assessment exam process may consist of one or more of the following assessment exams: proofreading exercise, reading comprehension exercise, keyboarding, MS Office skills assessment, customer service assessment, and qualifying panel interview process. INTERVIEW DATES AND INFORMATION : A select number of candidates passing the online assessment exam will be invited to a qualifying panel interview process that is tentatively scheduled for the Week of September 23, 2024 Select candidates will be notified of specifics after the filing deadline. The department selection interviews will be scheduled promptly after the qualifying panel interview. Candidates selected to move forward will be notified. The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City. --------------------------------------------------------------------------------------------------------------------------- In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov . THE ORGANIZATION The City of Ventura operates under the Council/ Manager form of government under a charter adopted by voters in 1934, with an elected seven-member City Council. This full-service municipality is supported by 11 major City departments: City Manager, City Attorney, Finance, Information Technology, Human Resources, Community Development, Parks & Recreation, Fire, Police, Public Works, and Ventura Water. The City’s Adopted FY 2024/2025 Budget totals approximately $531 million. The City Council and the City Manager are dedicated to the highest standards of integrity, public service, and innovative approaches to governing. To learn more about the City of Ventura, please visit www.cityofventura.ca.gov and view the FY2024-25 Adopted Budget. CITY OF VENTURA The City of Ventura is located just north of Los Angeles County and south of Santa Barbara County and is frequently considered one of America’s most desirable places to live. The City is a full-service municipality that was founded in 1782, incorporated in 1866, and serves nearly 110,000 residents within its 32 square miles. With nearly 700 employees, the City is dedicated to delivering key services to our businesses, residents, and visitors to ensure Ventura remains a fiscally stable, economically vibrant, safe, clean, and desirable community. Locals and visitors enjoy Ventura’s impressive park system that includes 32 parks and historic sites, and more than 800 acres of open green space. The City offers a remarkable year-round climate, friendly people, and a spectacular coastline. Ventura is an exciting location for a variety of outdoor activities such as biking, hiking, kayaking, paddle-boarding, sailing, surfing, whale watching and windsurfing. Other activities include the Channel Islands National Park, championship golf, world-class shopping, wine tours, and more. Learn more about the City of Ventura at www.CityofVentura.ca.gov DIVERSITY, EQUITY AND INCLUSION The City of Ventura values human rights, goodwill, respect, inclusivity, equality, and recognizes that the City derives its strength from a rich diversity of thoughts, ideas, and contributions. As leaders in public service, we aspire to be an employer of choice by promoting an organizational culture that reflects these core values. We seek to attract, develop, and retain a talented and dedicated workforce where people of diverse races, genders, religions, cultures, political affiliations, and lifestyles thrive. Our goal is to create a welcoming and inclusive environment that empowers our employees to provide the highest level of service to our community of residents and businesses; they’re counting on us. The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team! Employment Information: Right to Work : Before employment, candidates must submit documentation verifying their legal right to work in the United States. Background Check : A pre-employment verification of background, references, and medical examination will be conducted. A drug screening may be required for some positions. Applicants for positions using a City vehicle may be required to submit a DMV report. Probationary Period : Six month probationary period. The following classifications are 'At Will' position, subject to discharge without notice or right to appeal - Legal Litigation Assistants, Administriative Assistants, and Paralegals. Deferred Compensation: The City contributes $168 per year to a 457 plan and will match $1,000 per year contributed by the employee, for a total benefit of $1,168 per year. Medical & Dental Insurance: Up to $677 monthly towards a selection of plans. Medical and dental insurance is effective the first of the second month after date of hire. Optional Benefits: $483 monthly, which may be applied toward medical insurance premiums. Cash-out option is not available. Vision Insurance: City paid coverage provided for employees and dependents. Vision insurance is effective the first of the second month after date of hire. Life Insurance: City paid term life insurance equal to the employee's annual salary, and dependent life insurance of $2,000 per dependent. Disability Insurance: City paid short and long-term disability coverage. Retirement: Tier I - 2% @ 55/Single Highest Year of Compensation for Classic CalPERS members who worked for the City prior to December 31, 2012 and are returning to City employment. Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC. Tier II - 2% @ 60/3-Year Final Compensation Period for Classic CalPERS members with less than a six-month break in service from another CalPERS or CalPERS'-reciprocal agency. Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC. Tier III - 2% at 62/3-Year Final Compensation Period for New CalPERS members. Employees make a 6.25% member contribution, and are subject to compensation limits per Government Code Section 7522.10. Additional details regarding the City's retirement plan will be provided to candidates during the job offer process. Social Security: CalPERS members do not participate in Social Security retirement so there is no payroll deduction. Receiving a CalPERS benefit may affect your Social Security upon retirement. For further information contact a Social Security office or www.socialsecurity.gov/form1945 . Medicare: Employees participate only in the Medicare portion of Social Security. There is a 1.45% payroll deduction for this benefit. Vacation: 2.5 weeks, increasing to 4 weeks per year, after 10 years service. Personal Leave: 27 hours per calendar year. Holidays: 12 paid holidays per year Winter Holiday Break: 18 hours of Winter Holiday time. City Hall closure December 25th to January 1st. Sick Leave: 96-hour bank upon employment and additional accruals of 2 hours semi-monthly after 6 months of employment. Tuition Reimbursement: $2,500 per year for tuition and books for courses taken at accredited institution after completion of probation. Student Loan Forgiveness: The City currently qualifies as an eligible employer for the federal Public Service Loan Forgiveness program. Direct Deposit: Paychecks are automatically deposited to employee accounts. Flexible Workweek : A 9/80 workweek is available for some positions. Wellness Program : A comprehensive program is available, including on-site gym, exercise classes, downtown/beach-walking routes, weight loss, and tips on nutrition and healthy lifestyle. Professional Development: The City of Ventura is a LinkedIn Learning organization. LinkedIn Learning online classes are available with a library of more than 13,000 courses taught by real-world experts. Users can download certificates and customize learning paths that match their roles and competencies. Closing Date/Time: 9/9/2024 5:30 PM Pacific
CITY OF OAKLAND, CA
Oakland, California, United States
The Position The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. Why join the City of Oakland Public Works? Oakland Public Works strives to maintain, improve, and preserve Oakland’s infrastructure and environment for residents, businesses, visitors, and future generations of every neighborhood in our diverse city. Be a part of the Executive Management Team and play a key role at the heart of our department. If you possess an exceptional administrative background and would enjoy being a part of the City's Public Works Department, this could be a great opportunity for you. Under administrative direction, this position uses a full range of professional clerical, administrative, and technical level skills to provide the department head with responsible, complex, and confidential clerical and administrative support on matters of significance with a high consequence of error requiring specialized knowledge and the ability to interpret broadly defined policies and procedures; supervise assigned clerical staff; and perform related duties as assigned. We are looking for someone who is: Adaptable and seIf-motivated. You wiIl be working in a fast-paced, ever-evolving, service-oriented environment with constantly changing priorities. An excellent communicator. You will be interfacing with the public and a variety of internal stakeholders at all levels. Highly organized. You will be responsible for managing the Director’s calendar as well as your own assignments. Able to exercise good judgment. You will need to make decisions with minimal direction. Professional. You will be interacting with elected officials and leaders at all levels Citywide. Able to exercise confidentiality. You will be dealing with highly sensitive information. Technologically proficient. You will be using MS Office Suite, Zoom, and Adobe on a daily basis. What you will typically be responsible for: Performing complex and confidential support requiring specialized knowledge and the ability to interpret broadly defined policies and procedures. Keeping department staff informed of all key decisions and any changes to policies and procedures. Making appointments and maintaining the Director’s calendar including scheduling and arranging meetings and making travel arrangements; organizing meetings and preparing required informational materials. Proofreading written materials including websites for thoroughness, accuracy, format, and compliance with policies and procedures. Compiling and maintaining records and preparing reports. Planning and coordinating department-wide retreats, all-hands meetings, and other employee engagement events. Read the complete job description by clicking this * link *. Click on the link below to see a video on what it's like to work for the City of Oakland! WORKING FOR THE CITY OF OAKLAND A few reasons you might love this job: You will play an integral role in improving the lives of workers, residents and local businesses in Oakland. You will help make public service efficient, accountable, and responsive to the community. You will interact with departments across the City of Oakland and learn how policy and program decisions are made. A few challenges you might face in this job : You will be engaging with individuals at all levels in a politically dynamic environment. You will need to quickly learn the role with minimal direction. You will be working in an ever-evolving environment that can be demanding and will require managing multiple tasks and priorities simultaneously. Competencies: Professional & Technical Expertise: Applying technical subject matter to the situation. Adaptability: Responding positively to change and modifying behavior as the situation requires. Attention to Detail: Focusing on the details of work content, work steps, and final work product. Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity. Oral Communication: Engaging effectively in dialogue. Writing: Communicating effectively in writing. Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships internally and with other City departments. Valuing Diversity: Appreciating the benefits of caried backgrounds and cultures in the workplace. Allocating Resources: Prioritizing the use of fiscal and material resources to maximize organizational effectiveness. Political & Organizational Savvy: Working skillfully with politics, procedures, and protocols across organizational boundaries. Mathematical Facility: Performing computations and solving mathematical problems. Using Technology: Working with electronic hardware and software applications. Action & Results Focused: Initiating tasks and focusing on accomplishments. Interpersonal Savvy: Considering and responding appropriately to the needs and feeling of others in different situations. Minimum Requirements for Application Minimum Qualifications The following qualifications are guidelines, as the appointing authority has broad discretion in filling positions in this classification. Education: An Associate's Degree in a related field. Bachelor's degree is desirable. Experience: Two years of progressively responsible experience in a position comparable to Administrative Assistant II level position in the City of Oakland, or five years of increasingly responsible experience providing administrative and clerical support to an executive management level position or elected official. Desirable Qualifications: Knowledge and experience in municipal government. Supplemental Information This is an at-will position, exempt from the provisions of the City of Oakland Civil Service Rules, per Charter Section 902 . All applications received will be forwarded to the Oakland Public Works Department for further consideration. Meeting the minimum qualification requirements may not result in further consideration, only the most qualified candidates will be contacted for interviews. What’s in it for you? Work/Life Balance: 37.5-hour work weeks, and a flexible/hybrid remote schedule. 15 paid holidays Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans. Dental: Delta Dental full premium for employees and eligible dependents Vision: VSP full premium for employees and eligible dependents Sick leave: Employees accrue 12 days per year. Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user on the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm . If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Our online application system is provided by GovernmentJobs. If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements Closing Date/Time: 9/9/2024 11:59 PM Pacific
Aug 27, 2024
Full Time
The Position The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. Why join the City of Oakland Public Works? Oakland Public Works strives to maintain, improve, and preserve Oakland’s infrastructure and environment for residents, businesses, visitors, and future generations of every neighborhood in our diverse city. Be a part of the Executive Management Team and play a key role at the heart of our department. If you possess an exceptional administrative background and would enjoy being a part of the City's Public Works Department, this could be a great opportunity for you. Under administrative direction, this position uses a full range of professional clerical, administrative, and technical level skills to provide the department head with responsible, complex, and confidential clerical and administrative support on matters of significance with a high consequence of error requiring specialized knowledge and the ability to interpret broadly defined policies and procedures; supervise assigned clerical staff; and perform related duties as assigned. We are looking for someone who is: Adaptable and seIf-motivated. You wiIl be working in a fast-paced, ever-evolving, service-oriented environment with constantly changing priorities. An excellent communicator. You will be interfacing with the public and a variety of internal stakeholders at all levels. Highly organized. You will be responsible for managing the Director’s calendar as well as your own assignments. Able to exercise good judgment. You will need to make decisions with minimal direction. Professional. You will be interacting with elected officials and leaders at all levels Citywide. Able to exercise confidentiality. You will be dealing with highly sensitive information. Technologically proficient. You will be using MS Office Suite, Zoom, and Adobe on a daily basis. What you will typically be responsible for: Performing complex and confidential support requiring specialized knowledge and the ability to interpret broadly defined policies and procedures. Keeping department staff informed of all key decisions and any changes to policies and procedures. Making appointments and maintaining the Director’s calendar including scheduling and arranging meetings and making travel arrangements; organizing meetings and preparing required informational materials. Proofreading written materials including websites for thoroughness, accuracy, format, and compliance with policies and procedures. Compiling and maintaining records and preparing reports. Planning and coordinating department-wide retreats, all-hands meetings, and other employee engagement events. Read the complete job description by clicking this * link *. Click on the link below to see a video on what it's like to work for the City of Oakland! WORKING FOR THE CITY OF OAKLAND A few reasons you might love this job: You will play an integral role in improving the lives of workers, residents and local businesses in Oakland. You will help make public service efficient, accountable, and responsive to the community. You will interact with departments across the City of Oakland and learn how policy and program decisions are made. A few challenges you might face in this job : You will be engaging with individuals at all levels in a politically dynamic environment. You will need to quickly learn the role with minimal direction. You will be working in an ever-evolving environment that can be demanding and will require managing multiple tasks and priorities simultaneously. Competencies: Professional & Technical Expertise: Applying technical subject matter to the situation. Adaptability: Responding positively to change and modifying behavior as the situation requires. Attention to Detail: Focusing on the details of work content, work steps, and final work product. Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity. Oral Communication: Engaging effectively in dialogue. Writing: Communicating effectively in writing. Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships internally and with other City departments. Valuing Diversity: Appreciating the benefits of caried backgrounds and cultures in the workplace. Allocating Resources: Prioritizing the use of fiscal and material resources to maximize organizational effectiveness. Political & Organizational Savvy: Working skillfully with politics, procedures, and protocols across organizational boundaries. Mathematical Facility: Performing computations and solving mathematical problems. Using Technology: Working with electronic hardware and software applications. Action & Results Focused: Initiating tasks and focusing on accomplishments. Interpersonal Savvy: Considering and responding appropriately to the needs and feeling of others in different situations. Minimum Requirements for Application Minimum Qualifications The following qualifications are guidelines, as the appointing authority has broad discretion in filling positions in this classification. Education: An Associate's Degree in a related field. Bachelor's degree is desirable. Experience: Two years of progressively responsible experience in a position comparable to Administrative Assistant II level position in the City of Oakland, or five years of increasingly responsible experience providing administrative and clerical support to an executive management level position or elected official. Desirable Qualifications: Knowledge and experience in municipal government. Supplemental Information This is an at-will position, exempt from the provisions of the City of Oakland Civil Service Rules, per Charter Section 902 . All applications received will be forwarded to the Oakland Public Works Department for further consideration. Meeting the minimum qualification requirements may not result in further consideration, only the most qualified candidates will be contacted for interviews. What’s in it for you? Work/Life Balance: 37.5-hour work weeks, and a flexible/hybrid remote schedule. 15 paid holidays Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans. Dental: Delta Dental full premium for employees and eligible dependents Vision: VSP full premium for employees and eligible dependents Sick leave: Employees accrue 12 days per year. Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user on the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm . If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Our online application system is provided by GovernmentJobs. If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements Closing Date/Time: 9/9/2024 11:59 PM Pacific
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Pay Rate $115,595.00 /annually - $175,127.00/annually (Non-Represented Pay Band 05) Initial salary is negotiable between $115,000.00 - $138,000.00, commensurate with experience and education . Reports To Assistant General Manager, Administration - C. Castillo Current Assignment The incumbent selected for this position will provide executive level assistance and manage the overall administration for the Office of the Assistant General Manager, Administration, as well as support the Human Resources and Procurement functions. The position requires a high degree of responsiveness, confidentiality, and professional level support capabilities. The incumbent will be responsible for the coordination of all administrative activities in the Office of the AGM, Administration, including but not limited to maintaining the calendar of activities, meetings and events, assisting with the department budget process (including preparation, accounts payable, purchasing, data tracking and reporting), preparing confidential and managerial documents for presentations, General Manager review, and Board appearances and coordinating administrative events. The ideal candidate will have excellent customer service, writing, presentation, and reporting skills, proficient in Microsoft Office, and be comfortable in a fast-paced environment where priorities shift and flexibility is essential. Selection Process Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations). Examples of Duties Performs a variety of complex administrative, operational, and analytical duties in support of an Executive Manager or Board Officer; coordinates project activities with District departments, divisions and external organizations. Coordinates the development, analysis and formulation of the department’s annual budget; assists with the development of guidelines and instruction on budget process and procedures; reviews requests for staffing and capital outlay; forecasts funds needed for staffing, equipment and various projects; prepares departmental budget presentations; plans, receives, pays, and improves invoices, generates budget reports; provides status updates to appropriate Executive Manager or Board Officer. Assists with the implementation of policy and procedural modifications; evaluates impact on divisions or departments; develops implementation plans; recommends and implements modifications. Implements new systems, methods, and procedures; monitors program progress in meeting goals and objectives; conducts updates with management staff to inform and advise on project progress; makes adjustments as necessary. Coordinates and participates in District department or division organizational studies involving administrative or operational systems, procedures, functions, processes and techniques. Develops, implements and administers special administrative programs; analyzes current and historical trends; prepares and presents reports. Prepares clear, concise, and competent reports, correspondence, and other written materials. Provides assistance in organizational development in assigned areas; identifies issues; collects data; analyzes alternatives and makes recommendations. Participates in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepares and presents reports. Trains assigned employees in their area of work including administrative methods, procedures and techniques. Oversees general office activities; procures supplies; approves invoices; develops personnel schedules; responds to inquiries; investigates complaints; provides general analytical support. Represents assigned area at various meetings with other departments, divisions, outside agencies and contractors; communicates projects and activities with others as appropriate; prepares for and provides assistance with hosting and participating in transportation related meetings and events. Responds to and resolves difficult and sensitive inquiries and complaints. Minimum Qualifications Education : Possession of a high school diploma, GED or equivalent. Experience : Three (3) years of professional verifiable experience providing administrative support to an executive manager, board officer or related experience. Knowledge and Skills Knowledge of : Operational characteristics, services and activities of assigned program are including administrative, financial, or operations functions. Principles and practices of program development and implementation. Principles and practices of budget preparation and administration. Methods of administrative, organizational, economic, and procedural analysis. Methods and techniques of statistical and financial analysis. Business computer applications for statistical analysis and data management. Principles and practices of procurement, purchasing, and accounting. Methods and techniques used to conduct a variety of analytical studies. Principles, practices, methods and techniques of report preparation. Principles and procedures of record keeping. Office equipment including computers, supporting word processing, and spreadsheet applications. Related Federal, state and local laws, codes and regulations. Skill in : Performing complex analytical duties. Preparing, administering and monitoring capital and operating budgets. Organization, administration, and management. Maintaining accurate records and files. Preparing clear and concise administrative, budgetary, and financial reports. Collecting, evaluating and interpreting complex information and data. Reviewing and analyzing complex technical documents and proposals. Developing and interpreting goals, objectives, policies, and procedures. Analyzing complex problems, identify alternative solutions and recommend conclusions. Working independently in the absence of supervision. Interpreting and apply laws, policies, rules and regulations. Communicating clearly and concisely, both orally and in writing. Operating office equipment including computers and supporting word processing and spreadsheet applications. Establishing and maintaining effective working relationships with those contacted in the course of work. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) 3% at 50 (Safety Members - Classic) 2.7% @ 57 (Safety Members - PEPRA) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 5 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: 9/19/2024 11:59 PM Pacific
Sep 07, 2024
Full Time
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Pay Rate $115,595.00 /annually - $175,127.00/annually (Non-Represented Pay Band 05) Initial salary is negotiable between $115,000.00 - $138,000.00, commensurate with experience and education . Reports To Assistant General Manager, Administration - C. Castillo Current Assignment The incumbent selected for this position will provide executive level assistance and manage the overall administration for the Office of the Assistant General Manager, Administration, as well as support the Human Resources and Procurement functions. The position requires a high degree of responsiveness, confidentiality, and professional level support capabilities. The incumbent will be responsible for the coordination of all administrative activities in the Office of the AGM, Administration, including but not limited to maintaining the calendar of activities, meetings and events, assisting with the department budget process (including preparation, accounts payable, purchasing, data tracking and reporting), preparing confidential and managerial documents for presentations, General Manager review, and Board appearances and coordinating administrative events. The ideal candidate will have excellent customer service, writing, presentation, and reporting skills, proficient in Microsoft Office, and be comfortable in a fast-paced environment where priorities shift and flexibility is essential. Selection Process Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations). Examples of Duties Performs a variety of complex administrative, operational, and analytical duties in support of an Executive Manager or Board Officer; coordinates project activities with District departments, divisions and external organizations. Coordinates the development, analysis and formulation of the department’s annual budget; assists with the development of guidelines and instruction on budget process and procedures; reviews requests for staffing and capital outlay; forecasts funds needed for staffing, equipment and various projects; prepares departmental budget presentations; plans, receives, pays, and improves invoices, generates budget reports; provides status updates to appropriate Executive Manager or Board Officer. Assists with the implementation of policy and procedural modifications; evaluates impact on divisions or departments; develops implementation plans; recommends and implements modifications. Implements new systems, methods, and procedures; monitors program progress in meeting goals and objectives; conducts updates with management staff to inform and advise on project progress; makes adjustments as necessary. Coordinates and participates in District department or division organizational studies involving administrative or operational systems, procedures, functions, processes and techniques. Develops, implements and administers special administrative programs; analyzes current and historical trends; prepares and presents reports. Prepares clear, concise, and competent reports, correspondence, and other written materials. Provides assistance in organizational development in assigned areas; identifies issues; collects data; analyzes alternatives and makes recommendations. Participates in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepares and presents reports. Trains assigned employees in their area of work including administrative methods, procedures and techniques. Oversees general office activities; procures supplies; approves invoices; develops personnel schedules; responds to inquiries; investigates complaints; provides general analytical support. Represents assigned area at various meetings with other departments, divisions, outside agencies and contractors; communicates projects and activities with others as appropriate; prepares for and provides assistance with hosting and participating in transportation related meetings and events. Responds to and resolves difficult and sensitive inquiries and complaints. Minimum Qualifications Education : Possession of a high school diploma, GED or equivalent. Experience : Three (3) years of professional verifiable experience providing administrative support to an executive manager, board officer or related experience. Knowledge and Skills Knowledge of : Operational characteristics, services and activities of assigned program are including administrative, financial, or operations functions. Principles and practices of program development and implementation. Principles and practices of budget preparation and administration. Methods of administrative, organizational, economic, and procedural analysis. Methods and techniques of statistical and financial analysis. Business computer applications for statistical analysis and data management. Principles and practices of procurement, purchasing, and accounting. Methods and techniques used to conduct a variety of analytical studies. Principles, practices, methods and techniques of report preparation. Principles and procedures of record keeping. Office equipment including computers, supporting word processing, and spreadsheet applications. Related Federal, state and local laws, codes and regulations. Skill in : Performing complex analytical duties. Preparing, administering and monitoring capital and operating budgets. Organization, administration, and management. Maintaining accurate records and files. Preparing clear and concise administrative, budgetary, and financial reports. Collecting, evaluating and interpreting complex information and data. Reviewing and analyzing complex technical documents and proposals. Developing and interpreting goals, objectives, policies, and procedures. Analyzing complex problems, identify alternative solutions and recommend conclusions. Working independently in the absence of supervision. Interpreting and apply laws, policies, rules and regulations. Communicating clearly and concisely, both orally and in writing. Operating office equipment including computers and supporting word processing and spreadsheet applications. Establishing and maintaining effective working relationships with those contacted in the course of work. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) 3% at 50 (Safety Members - Classic) 2.7% @ 57 (Safety Members - PEPRA) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 5 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: 9/19/2024 11:59 PM Pacific
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION The City of Long Beach Economic Development Department is seeking a dynamic leader to oversee its Workforce Development Bureau as the Executive Director of the Pacific Gateway Workforce Innovation Network (PGWIN). PGWIN connects adults, youth, and businesses to opportunities—job seekers to employment, and businesses to skilled workers. Reporting to the Director of Economic Development, this role is pivotal in steering initiatives that bolster local economies and uplift the welfare of residents. The Executive Director will oversee three direct reports, 43 total staff, and a budget of $11 million. They will ensure synergistic operations and strategic alignment with the City’s vision of becoming America’s next great international city and a magnet for 21st century talent! This position is essential to the City's economic and workforce development strategy, focusing on educational initiatives from K-12 to career transitions. The ideal candidate is a communicative and collaborative leader, capable of fostering team cohesion and a positive work culture. They will possess a strong understanding of workforce innovation, with a focus on retention and the effective utilization of federal funding to implement the City's 52 growth strategies , particularly in public services and space-related programs. Help thousands of youth and adult job seekers build their skills, find good jobs, and contribute to their community - apply today! THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: www.longbeach.gov . THE DEPARTMENT The mission of the Economic Development Department is to create economic opportunities for workers, investors, and entrepreneurs. It is segmented into five bureaus including Workforce Development, Business Development, Pier H, Business Operations, and Real Estate Development. It has 86 total staff members and operates on an approximate annual budget of $30 million. The Department is committed to providing world-class workforce development programs and initiatives. It partners with educational institutions to build a pipeline for the future, creating connections between companies and institutions across all sectors by leveraging a talented workforce, and providing fulfilling job opportunities. EXCITING PROJECTS & INITIATIVES Enhance Hiring Pipelines: Foster talent pipelines from high schools, vocational skills training programs, and institutions of higher education into green jobs, especially jobs supporting space/technology for Black, Latino and Cambodian students and other students of color, students with disabilities and LGBTQIA+ students. Expand Internship Programs: Work with high schools and post-secondary institutions to build job skills for underserved youth and provide pathways for the future City workforce. Create Business Incubators: Provide technical assistance for both new and existing small businesses and help them navigate business licenses, permitting requirements, and loans and grants. THE JOB / THE IDEAL CANDIDATE The Executive Director will lead the Workforce Development Bureau and ensure the PGWIN program’s operational success, providing oversight for three direct reports, 43 total staff, and a budget of $11 million. This visionary and influential leader will focus on major personnel initiatives including retention, recruitment, and building a strong talent pipeline for the future. They will also navigate complex grant management requirements, ensuring compliance with federal Office of Management and Budget (OMB) and Generally Accepted Accounting Principles (GAAP) standards while achieving programmatic outcomes. This position is essential to the City's economic and workforce development strategy, focusing on educational programs from K-12 to career transitions. The Executive Director will drive forward the mission to create meaningful opportunities for the people of Long Beach. They will possess a strong understanding of workforce innovation, and act as a member of the executive team to strategize effective ways to allocate resources for programs with high impact! They will act as a public face of the organization, engaging in extensive community outreach. They will partner with educational institutions, businesses, and nonprofit entities to develop workforce pipelines that address and leverage emerging industry trends. The ideal candidate is a personable and outgoing leader who will use their strengths in public speaking, outreach, and engagement to serve the city as the voice of PGWIN. With a diverse Workforce Investment Board, the ability to value various perspectives and engage a wide array of stakeholders is essential. Recruitment Brochure: CLICK HERE EXAMPLES OF DUTIES CORE COMPETENCIES for this role include... Financial Acumen: Serves as a capable administrator of the budget and ensures proper allocation of resources. Vision: Inspires staff to carry out the mission and vision of PGWIN and the Economic Development Department. Strategic Thinking: Develops and maintains long-term plans to guide actions. Data-Driven Decision Making: Uses data and key performance indicators to communicate the success of programs or assess areas for improvement. Relationship Building: Enjoys interacting with people and effectively builds meaningful relationships and community partnerships. REQUIREMENTS TO FILE EDUCATION Bachelor’s degree from an accredited college or university, preferably in Business, Public Administration, or a closely related field. Candidates may substitute experience offering specific and substantial preparation for the duties of the position for the required education on a year-for-year basis. EXPERIENCE A minimum of seven (7) years of progressively responsible professional level experience in leading economic development projects, community engagement initiatives, or workforce development programs; three (3) years of which must have been at a supervisory or managerial capacity. SELECTION PROCEDURE HOW TO APPLY: This recruitment is conducted by WBCP For first consideration, apply by September 6th at: https://wbcpinc.com/job-board Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check. The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act . You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting: https://calcivilrights.ca.gov/fair-chance-act. The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990 . If special accommodation is desired, or if you would like to request this information in an alternative format, please contact the Administration Bureau at (562) 570-6781. SECURE THE DATES: Round one virtual interviews will take place on September 25th . Finalists will move forward to round two in-person interviews on October 2nd. Candidates invited to interview must be available for both days. QUESTIONS? Please contact your recruiter, Terri, with any questions: terri@wbcpinc.com 866-929-WBCP (9227) toll free 805-450-8296 (direct) The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 9/6/2024 11:59 PM Pacific
Aug 02, 2024
Full Time
DESCRIPTION The City of Long Beach Economic Development Department is seeking a dynamic leader to oversee its Workforce Development Bureau as the Executive Director of the Pacific Gateway Workforce Innovation Network (PGWIN). PGWIN connects adults, youth, and businesses to opportunities—job seekers to employment, and businesses to skilled workers. Reporting to the Director of Economic Development, this role is pivotal in steering initiatives that bolster local economies and uplift the welfare of residents. The Executive Director will oversee three direct reports, 43 total staff, and a budget of $11 million. They will ensure synergistic operations and strategic alignment with the City’s vision of becoming America’s next great international city and a magnet for 21st century talent! This position is essential to the City's economic and workforce development strategy, focusing on educational initiatives from K-12 to career transitions. The ideal candidate is a communicative and collaborative leader, capable of fostering team cohesion and a positive work culture. They will possess a strong understanding of workforce innovation, with a focus on retention and the effective utilization of federal funding to implement the City's 52 growth strategies , particularly in public services and space-related programs. Help thousands of youth and adult job seekers build their skills, find good jobs, and contribute to their community - apply today! THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: www.longbeach.gov . THE DEPARTMENT The mission of the Economic Development Department is to create economic opportunities for workers, investors, and entrepreneurs. It is segmented into five bureaus including Workforce Development, Business Development, Pier H, Business Operations, and Real Estate Development. It has 86 total staff members and operates on an approximate annual budget of $30 million. The Department is committed to providing world-class workforce development programs and initiatives. It partners with educational institutions to build a pipeline for the future, creating connections between companies and institutions across all sectors by leveraging a talented workforce, and providing fulfilling job opportunities. EXCITING PROJECTS & INITIATIVES Enhance Hiring Pipelines: Foster talent pipelines from high schools, vocational skills training programs, and institutions of higher education into green jobs, especially jobs supporting space/technology for Black, Latino and Cambodian students and other students of color, students with disabilities and LGBTQIA+ students. Expand Internship Programs: Work with high schools and post-secondary institutions to build job skills for underserved youth and provide pathways for the future City workforce. Create Business Incubators: Provide technical assistance for both new and existing small businesses and help them navigate business licenses, permitting requirements, and loans and grants. THE JOB / THE IDEAL CANDIDATE The Executive Director will lead the Workforce Development Bureau and ensure the PGWIN program’s operational success, providing oversight for three direct reports, 43 total staff, and a budget of $11 million. This visionary and influential leader will focus on major personnel initiatives including retention, recruitment, and building a strong talent pipeline for the future. They will also navigate complex grant management requirements, ensuring compliance with federal Office of Management and Budget (OMB) and Generally Accepted Accounting Principles (GAAP) standards while achieving programmatic outcomes. This position is essential to the City's economic and workforce development strategy, focusing on educational programs from K-12 to career transitions. The Executive Director will drive forward the mission to create meaningful opportunities for the people of Long Beach. They will possess a strong understanding of workforce innovation, and act as a member of the executive team to strategize effective ways to allocate resources for programs with high impact! They will act as a public face of the organization, engaging in extensive community outreach. They will partner with educational institutions, businesses, and nonprofit entities to develop workforce pipelines that address and leverage emerging industry trends. The ideal candidate is a personable and outgoing leader who will use their strengths in public speaking, outreach, and engagement to serve the city as the voice of PGWIN. With a diverse Workforce Investment Board, the ability to value various perspectives and engage a wide array of stakeholders is essential. Recruitment Brochure: CLICK HERE EXAMPLES OF DUTIES CORE COMPETENCIES for this role include... Financial Acumen: Serves as a capable administrator of the budget and ensures proper allocation of resources. Vision: Inspires staff to carry out the mission and vision of PGWIN and the Economic Development Department. Strategic Thinking: Develops and maintains long-term plans to guide actions. Data-Driven Decision Making: Uses data and key performance indicators to communicate the success of programs or assess areas for improvement. Relationship Building: Enjoys interacting with people and effectively builds meaningful relationships and community partnerships. REQUIREMENTS TO FILE EDUCATION Bachelor’s degree from an accredited college or university, preferably in Business, Public Administration, or a closely related field. Candidates may substitute experience offering specific and substantial preparation for the duties of the position for the required education on a year-for-year basis. EXPERIENCE A minimum of seven (7) years of progressively responsible professional level experience in leading economic development projects, community engagement initiatives, or workforce development programs; three (3) years of which must have been at a supervisory or managerial capacity. SELECTION PROCEDURE HOW TO APPLY: This recruitment is conducted by WBCP For first consideration, apply by September 6th at: https://wbcpinc.com/job-board Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check. The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act . You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting: https://calcivilrights.ca.gov/fair-chance-act. The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990 . If special accommodation is desired, or if you would like to request this information in an alternative format, please contact the Administration Bureau at (562) 570-6781. SECURE THE DATES: Round one virtual interviews will take place on September 25th . Finalists will move forward to round two in-person interviews on October 2nd. Candidates invited to interview must be available for both days. QUESTIONS? Please contact your recruiter, Terri, with any questions: terri@wbcpinc.com 866-929-WBCP (9227) toll free 805-450-8296 (direct) The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 9/6/2024 11:59 PM Pacific
Cal State University (CSU) San Marcos
333 S Twin Oaks Valley Rd, San Marcos, CA 92096, USA
Job Overview Under the general direction of the Vice Provost and lead direction of the Senior Executive Assistant to the Provost, this position provides direct executive-level administrative support to the Vice Provost. The position serves as the office manager for the Office of Planning and Academic Resources and performs lead worker functions for Student Assistants employed by the office. With minimal supervision, plans and executes a wide range of special projects for the Provost and Vice Provost associated with providing highly visible, sensitive, and confidential information to senior-level executives. Performs complex confidential duties that require access to a variety of sources of information, including that information which directly relates to official collective bargaining negotiations or management strategies, executive personnel matters, and investigations. Provides analysis and recommendations of operational policy and procedural revision needs. In addition, this position coordinates all Provost and Vice Provost hosted events, retreats, luncheon meetings, receptions, dinners, etc. Division liaison between multiple subunits overseen by the Vice Provost. Position Summary Assistant to the Vice Provost (Confidential Administrative Support II) This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by visiting our Benefits Portal . Anticipated Hiring Salary Range: $4,464 - $6,250 per month CSU Classification Salary Range: $4,464 - $10,689 per month California State University San Marcos A mid-size university located in San Diego's vibrant North County, we are dedicated to service, innovation, leadership and diversity. We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn, lead, play and serve. California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues. Cutting-edge research meets hands-on application at our campus and in the real world. Application Process This position is open until filled. For assurance of full consideration, please submit the following required documents: application, cover letter and resume, by 11:59pm on May 27, 2024. Application requires answers to supplemental questions. Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Office of Human Resources at (760) 750-4418 or e-mail: hr@csusm.edu . Hearing & speech impaired call our TDD at (760) 750-3238. Supplemental Information The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The systemwide CSU Vaccination Policy can be reviewed at https://calstate.policystat.com/policy/13116180/latest/ . Questions should be sent to the Office of Human Resources at hr@csusm.edu. Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. This position is a "designated position" in the California State University's Conflict of Interest Code. The incumbent in this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at https://www.csusm.edu/clery/annualreports.html . California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas). Positions are posted for a minimum of 14 days. Advertised: May 06 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job Overview Under the general direction of the Vice Provost and lead direction of the Senior Executive Assistant to the Provost, this position provides direct executive-level administrative support to the Vice Provost. The position serves as the office manager for the Office of Planning and Academic Resources and performs lead worker functions for Student Assistants employed by the office. With minimal supervision, plans and executes a wide range of special projects for the Provost and Vice Provost associated with providing highly visible, sensitive, and confidential information to senior-level executives. Performs complex confidential duties that require access to a variety of sources of information, including that information which directly relates to official collective bargaining negotiations or management strategies, executive personnel matters, and investigations. Provides analysis and recommendations of operational policy and procedural revision needs. In addition, this position coordinates all Provost and Vice Provost hosted events, retreats, luncheon meetings, receptions, dinners, etc. Division liaison between multiple subunits overseen by the Vice Provost. Position Summary Assistant to the Vice Provost (Confidential Administrative Support II) This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by visiting our Benefits Portal . Anticipated Hiring Salary Range: $4,464 - $6,250 per month CSU Classification Salary Range: $4,464 - $10,689 per month California State University San Marcos A mid-size university located in San Diego's vibrant North County, we are dedicated to service, innovation, leadership and diversity. We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn, lead, play and serve. California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues. Cutting-edge research meets hands-on application at our campus and in the real world. Application Process This position is open until filled. For assurance of full consideration, please submit the following required documents: application, cover letter and resume, by 11:59pm on May 27, 2024. Application requires answers to supplemental questions. Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Office of Human Resources at (760) 750-4418 or e-mail: hr@csusm.edu . Hearing & speech impaired call our TDD at (760) 750-3238. Supplemental Information The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The systemwide CSU Vaccination Policy can be reviewed at https://calstate.policystat.com/policy/13116180/latest/ . Questions should be sent to the Office of Human Resources at hr@csusm.edu. Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. This position is a "designated position" in the California State University's Conflict of Interest Code. The incumbent in this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at https://www.csusm.edu/clery/annualreports.html . California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas). Positions are posted for a minimum of 14 days. Advertised: May 06 2024 Pacific Daylight Time Applications close: Closing Date/Time: