Alameda County
San Leandro, California, United States
Introduction READ THIS ENTIRE BULLETIN FOR INSTRUCTIONS ON HOW TO REAPPLY FOR THIS RECRUITMENT. THIS IS A REOPENING OF A CONTINUOUS EXAMINATION. If you have previously applied or started an application for the Financial Services Officer , Examination #23-0217-01, read this entire bulletin. There are specific instructions on how to reapply for this position. PLEASE CONTACT THE EXAMINATION ANALYST, IONE BELL AT IONE.BELL@ACGOV.ORG TO HAVE YOUR PREVIOUS APPLICATION RELEASED BACK TO YOU. The scores and dispositions of candidates for this examination will be merged with previous exam participants. If you have previously submitted an application and choose to reapply, you new score/disposition will replace your current disposition. Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Failure to submit the Application or Supplemental Questionnaire will result in disqualification. Applications and Supplemental Questionnaires will only be accepted online. DESCRIPTION THE POSITION Under administrative direction, the Financial Services Officer manages and oversees various financial service staff and functions at an agency or departmental level; serves in a consultative role to management in addressing and resolving financial, revenue, contract, grant and related administrative, programmatic and policy matters; facilitates the implementation of a wide variety of programs and projects; and to do related work as required. IDEAL CANDIDATE In addition to meeting the minimum qualifications stated below, the ideal candidate will have demonstrated a track record of success in the following areas: Demonstrated considerable technical and professional astuteness and financial and programmatic expertise in the public sector, as it relates to budget, finance, contracts and grant administration. Applied strong supervisory skills and a demonstrated ability to train, coach, counsel and manage subordinate staff in order to optimize individual performance. Collaborated and built consensus with exceptional organizational skills and a demonstrated ability to plan and organize work for self and others in order to ensure that the work was completed efficiently and in a timely manner. Worked with a wide variety of stakeholders to identify opportunities and built strategic relationships between one’s area and other areas, teams, departments, units, or organizations to help achieve business goals. Used strong business acumen to understand and improve business results; use one’s understanding of major business functions, industry trends, and own organization’s position to contribute to effective business strategies and tactics pertaining to social services. Effectively met customer needs and applied a customer centered approach; built productive internal and external customer relationships and took responsibility for customer satisfaction. Acted strategically and creatively in forecasting the financial needs of programmatic areas by identifying & understanding complex problems, exercising good judgment in making effective decisions, and formulating and articulating action plans proactively and collaboratively. Effectively communicated and clearly conveyed information and ideas; and interacted well with others by relating to people from varied backgrounds and in different situations; and who exemplifies understanding, courtesy, tact, empathy, concern, and politeness. Took personal satisfaction and pride contributing as a valued organizational leader with direct responsibilities for the finances of the organization. Made a positive impact on others by exuding an air of confidence, creating good first impressions by professionally commanding attention, and earning the professional trust and respect of others. For more detailed information about the job classification, visit: Financial Services Officer THE VACANCY This is a countywide recruitment, and the current vacancies are in the General Services Agency, the Probation Department, and the Healthcare Services Agency. T he eligible list created by this recruitment may be used to fill these current vacancies and any that arise county-wide. MINIMUM QUALIFICATIONS EITHER The equivalent to three years of full-time experience at the level of or higher than the class of Financial Services Specialist II or Administrative Specialist II in the Alameda County classified service. Completion of the Alameda County Management Academy “Management & Supervision Certificate Program” may be substituted for six (6) months of the required qualifying experience for the internal patterns. OR Education: The equivalent to graduation from a four-year accredited college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, economics, financial management or a field related to the work. (Additional professional-level financial planning and support experience may be substituted for the education on a year-for-year basis.) AND Experience: The equivalent of three years of full-time professional-level experience in independently performing complex financial planning or analysis, budget development and processing, contract negotiation and administration and/or grant management at a level equivalent to or higher than the Alameda County classified service class of Financial Services Specialist II, preferably in a public agency setting. This experience must have included at least one year of supervising the work of others. License: Possession of a valid California Motor Vehicle Operator’s license. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of: • Management principles and practices, including work plan¬ning, employee supervision and business management. • Financial planning, rate setting and revenue enhancement principles and strategies. • Principles and practices of governmental budget development and administration. • Principles and practices of contract and grant administration. • Financial record-keeping and auditing practices. • Practices and techniques of administrative analysis and report preparation. • Computer applications related to the work. • General administrative principles, including personnel, purchasing and business management. • Office administrative practices and procedures, including records management and the operation of standard office equipment. Ability to: • Serve effectively as a member of a departmental management team. • Manage a variety of financial functions, including budgeting and contracts and grants administration. • Plan, supervise, review and evaluate the work of others, either directly or through subordinate supervision. • Plan and conduct complex financial, revenue and strategic planning analyses. • Provide sound technical advice on financial matters to departmental management. • Conduct and coordinate financial audits. • Monitor legislative and regulation changes and recommend operational and procedural changes as required. • Interpret, explain and apply complex policies, regulations and procedures. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of the work. EXAMINATION COMPONENTS THE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS: 1) A review of applicants' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. 2) A review of candidates’ Supplemental Questionnaires to select the best qualified applicants to continue in the process. Those candidates considered the best qualified will move on to the final step in the examination process. 3) An oral interview/exam which will be weighted as 100% of the candidate's final examination score. The oral interview/exam may contain situational exercises. CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION. We reserve the right to make changes to the announced examination components . Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs . Selection Plan Applicants will be informed via e-mail with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency: TENTATIVE SELECTION PLAN: Deadline for Filing (LDF): Friday, September 13, 2024, 5:00 p.m. Review of Minimum Qualifications: Friday, September 27, 2024 Review of Supplemental Questionnaire for Best Qualified: By October 11, 2024 Virtual Civil Service Pre-Recorded Oral Interviews: Week of November 4, 2024 Notification of Results: Week of November 18, 2024 CSC Promulgation of Eligible List December 11, 2024 *WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN* Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statues. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website at: HRS | (alamedacountyca.gov) BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com, @acgov.org, Noreplyalamedacountyhr@acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email boxes Noreply@jobaps.com and Noreplyalamedacountyhr@acgov.org are routed to unmonitored mailboxes. If you have questions, please go to our website at www.acgov.org/hrs . You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied. Ione Bell, Human Resources Analyst Human Resource Services, County of Alameda (510)272-6456 or email ione.bell@acgov.org www.acgov.org/hrs DISASTER SERVICE WORKER All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY Alameda County has a diverse workforce, that is representative of the communities we serve, and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Closing Date/Time: 9/24/2024 5:00:00 PM
Aug 24, 2024
Full Time
Introduction READ THIS ENTIRE BULLETIN FOR INSTRUCTIONS ON HOW TO REAPPLY FOR THIS RECRUITMENT. THIS IS A REOPENING OF A CONTINUOUS EXAMINATION. If you have previously applied or started an application for the Financial Services Officer , Examination #23-0217-01, read this entire bulletin. There are specific instructions on how to reapply for this position. PLEASE CONTACT THE EXAMINATION ANALYST, IONE BELL AT IONE.BELL@ACGOV.ORG TO HAVE YOUR PREVIOUS APPLICATION RELEASED BACK TO YOU. The scores and dispositions of candidates for this examination will be merged with previous exam participants. If you have previously submitted an application and choose to reapply, you new score/disposition will replace your current disposition. Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Failure to submit the Application or Supplemental Questionnaire will result in disqualification. Applications and Supplemental Questionnaires will only be accepted online. DESCRIPTION THE POSITION Under administrative direction, the Financial Services Officer manages and oversees various financial service staff and functions at an agency or departmental level; serves in a consultative role to management in addressing and resolving financial, revenue, contract, grant and related administrative, programmatic and policy matters; facilitates the implementation of a wide variety of programs and projects; and to do related work as required. IDEAL CANDIDATE In addition to meeting the minimum qualifications stated below, the ideal candidate will have demonstrated a track record of success in the following areas: Demonstrated considerable technical and professional astuteness and financial and programmatic expertise in the public sector, as it relates to budget, finance, contracts and grant administration. Applied strong supervisory skills and a demonstrated ability to train, coach, counsel and manage subordinate staff in order to optimize individual performance. Collaborated and built consensus with exceptional organizational skills and a demonstrated ability to plan and organize work for self and others in order to ensure that the work was completed efficiently and in a timely manner. Worked with a wide variety of stakeholders to identify opportunities and built strategic relationships between one’s area and other areas, teams, departments, units, or organizations to help achieve business goals. Used strong business acumen to understand and improve business results; use one’s understanding of major business functions, industry trends, and own organization’s position to contribute to effective business strategies and tactics pertaining to social services. Effectively met customer needs and applied a customer centered approach; built productive internal and external customer relationships and took responsibility for customer satisfaction. Acted strategically and creatively in forecasting the financial needs of programmatic areas by identifying & understanding complex problems, exercising good judgment in making effective decisions, and formulating and articulating action plans proactively and collaboratively. Effectively communicated and clearly conveyed information and ideas; and interacted well with others by relating to people from varied backgrounds and in different situations; and who exemplifies understanding, courtesy, tact, empathy, concern, and politeness. Took personal satisfaction and pride contributing as a valued organizational leader with direct responsibilities for the finances of the organization. Made a positive impact on others by exuding an air of confidence, creating good first impressions by professionally commanding attention, and earning the professional trust and respect of others. For more detailed information about the job classification, visit: Financial Services Officer THE VACANCY This is a countywide recruitment, and the current vacancies are in the General Services Agency, the Probation Department, and the Healthcare Services Agency. T he eligible list created by this recruitment may be used to fill these current vacancies and any that arise county-wide. MINIMUM QUALIFICATIONS EITHER The equivalent to three years of full-time experience at the level of or higher than the class of Financial Services Specialist II or Administrative Specialist II in the Alameda County classified service. Completion of the Alameda County Management Academy “Management & Supervision Certificate Program” may be substituted for six (6) months of the required qualifying experience for the internal patterns. OR Education: The equivalent to graduation from a four-year accredited college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, economics, financial management or a field related to the work. (Additional professional-level financial planning and support experience may be substituted for the education on a year-for-year basis.) AND Experience: The equivalent of three years of full-time professional-level experience in independently performing complex financial planning or analysis, budget development and processing, contract negotiation and administration and/or grant management at a level equivalent to or higher than the Alameda County classified service class of Financial Services Specialist II, preferably in a public agency setting. This experience must have included at least one year of supervising the work of others. License: Possession of a valid California Motor Vehicle Operator’s license. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of: • Management principles and practices, including work plan¬ning, employee supervision and business management. • Financial planning, rate setting and revenue enhancement principles and strategies. • Principles and practices of governmental budget development and administration. • Principles and practices of contract and grant administration. • Financial record-keeping and auditing practices. • Practices and techniques of administrative analysis and report preparation. • Computer applications related to the work. • General administrative principles, including personnel, purchasing and business management. • Office administrative practices and procedures, including records management and the operation of standard office equipment. Ability to: • Serve effectively as a member of a departmental management team. • Manage a variety of financial functions, including budgeting and contracts and grants administration. • Plan, supervise, review and evaluate the work of others, either directly or through subordinate supervision. • Plan and conduct complex financial, revenue and strategic planning analyses. • Provide sound technical advice on financial matters to departmental management. • Conduct and coordinate financial audits. • Monitor legislative and regulation changes and recommend operational and procedural changes as required. • Interpret, explain and apply complex policies, regulations and procedures. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of the work. EXAMINATION COMPONENTS THE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS: 1) A review of applicants' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. 2) A review of candidates’ Supplemental Questionnaires to select the best qualified applicants to continue in the process. Those candidates considered the best qualified will move on to the final step in the examination process. 3) An oral interview/exam which will be weighted as 100% of the candidate's final examination score. The oral interview/exam may contain situational exercises. CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION. We reserve the right to make changes to the announced examination components . Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs . Selection Plan Applicants will be informed via e-mail with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency: TENTATIVE SELECTION PLAN: Deadline for Filing (LDF): Friday, September 13, 2024, 5:00 p.m. Review of Minimum Qualifications: Friday, September 27, 2024 Review of Supplemental Questionnaire for Best Qualified: By October 11, 2024 Virtual Civil Service Pre-Recorded Oral Interviews: Week of November 4, 2024 Notification of Results: Week of November 18, 2024 CSC Promulgation of Eligible List December 11, 2024 *WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN* Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statues. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website at: HRS | (alamedacountyca.gov) BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com, @acgov.org, Noreplyalamedacountyhr@acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email boxes Noreply@jobaps.com and Noreplyalamedacountyhr@acgov.org are routed to unmonitored mailboxes. If you have questions, please go to our website at www.acgov.org/hrs . You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied. Ione Bell, Human Resources Analyst Human Resource Services, County of Alameda (510)272-6456 or email ione.bell@acgov.org www.acgov.org/hrs DISASTER SERVICE WORKER All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY Alameda County has a diverse workforce, that is representative of the communities we serve, and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Closing Date/Time: 9/24/2024 5:00:00 PM
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary Join Our Team as an Industry Relations Leader! Are you passionate about shaping the future workforce and building strong industry connections? We have an exciting opportunity for you to lead our campus and regional industry relations activities, focusing on workforce development, hiring, job/internship creation, and business growth. Key Responsibilities: Drive strategic planning and implementation of Business-to-Business (B2B) engagement strategies to support talent acquisition, including recruitment lifecycles and internship design to generate revenue. Foster strong internal and external relationships to enhance our industry connections. Develop and execute effective communication, marketing, and outreach strategies. Lead and coordinate industry and career development programs, including internships, mentoring, and leadership initiatives. Develop, implement, and assess industry relations events and resources such as career fairs, webinars, and sponsorships. Communicate key metrics and findings to internal and external stakeholders, and keep campus partners updated on recruiting practices. Support and contribute to Career Services programming and outreach for students, faculty, student organizations, and employers. Develop and assess a communications strategy targeting external industry organizations and internal campus partners, utilizing various marketing channels. Track, analyze, and report industry and employment-related outcomes to support departmental and campus priorities. Why Join Us? Impactful Work: Play a key role in integrating employers into our academic and career development processes. Stay Current: Keep our department and institution up-to-date with the latest workforce development trends and industry needs. Dynamic Environment: Enjoy a role that includes local travel, to keep you connected with industry partners, and occasional weekend/evening work. Join us and make a difference in the future of workforce development! Position Information Full-time, permanent/probationary, role offering comprehensive benefits. The position is designated exempt under FLSA and is not eligible for overtime compensation. Standard work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Local travel is a routine part of this role and weekend/evening work may be required as needed. Department Summary The Career Services department is a unit in the Division of Student Affairs and Campus Diversity. It is an innovative, reputable, and globally recognized leader that supports education, workforce, and economic development. The Career Services department serves students by supporting their career development journey through the following activities: career exploration, professional development, employment preparation and experiential learning, and industry engagement and employment outcomes. The Career Services department serves industry partners by supporting their talent acquisition and business needs through the following activities: workforce development planning and consulting, professional development, direct services and resources to support talent acquisition. Division of Student Affairs and Campus Diversity The Division facilitates the academic and career success, personal growth and well-being of all students, and works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” For more information regarding the Career Services department, click here . Education and Experience Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate coursework in counseling techniques, interviewing, and conflict resolution where such are job-related. Possession of this knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Key Qualifications Experience in workforce development, job placement, and business development. Strong ability to cultivate and maintain internal and external partnerships, driving collaboration across departments and with industry stakeholders to achieve shared goals. Proficient in leading marketing outreach and communication efforts to promote industry relations programs, attract employers, and engage with academic and business communities. Ability to meet annual goals and outcomes related to employer and student engagement, revenue generation, and employment outcomes. Compensation and Benefits Starting salary upon appointment is not expected to exceed $ 5,276 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $5,276 - $7,517 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on September 19, 2024. To receive full consideration, apply by September 18, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Eurick Hilario at echilario@sdsu.edu. Advertised: Sep 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 05, 2024
Position Summary Join Our Team as an Industry Relations Leader! Are you passionate about shaping the future workforce and building strong industry connections? We have an exciting opportunity for you to lead our campus and regional industry relations activities, focusing on workforce development, hiring, job/internship creation, and business growth. Key Responsibilities: Drive strategic planning and implementation of Business-to-Business (B2B) engagement strategies to support talent acquisition, including recruitment lifecycles and internship design to generate revenue. Foster strong internal and external relationships to enhance our industry connections. Develop and execute effective communication, marketing, and outreach strategies. Lead and coordinate industry and career development programs, including internships, mentoring, and leadership initiatives. Develop, implement, and assess industry relations events and resources such as career fairs, webinars, and sponsorships. Communicate key metrics and findings to internal and external stakeholders, and keep campus partners updated on recruiting practices. Support and contribute to Career Services programming and outreach for students, faculty, student organizations, and employers. Develop and assess a communications strategy targeting external industry organizations and internal campus partners, utilizing various marketing channels. Track, analyze, and report industry and employment-related outcomes to support departmental and campus priorities. Why Join Us? Impactful Work: Play a key role in integrating employers into our academic and career development processes. Stay Current: Keep our department and institution up-to-date with the latest workforce development trends and industry needs. Dynamic Environment: Enjoy a role that includes local travel, to keep you connected with industry partners, and occasional weekend/evening work. Join us and make a difference in the future of workforce development! Position Information Full-time, permanent/probationary, role offering comprehensive benefits. The position is designated exempt under FLSA and is not eligible for overtime compensation. Standard work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Local travel is a routine part of this role and weekend/evening work may be required as needed. Department Summary The Career Services department is a unit in the Division of Student Affairs and Campus Diversity. It is an innovative, reputable, and globally recognized leader that supports education, workforce, and economic development. The Career Services department serves students by supporting their career development journey through the following activities: career exploration, professional development, employment preparation and experiential learning, and industry engagement and employment outcomes. The Career Services department serves industry partners by supporting their talent acquisition and business needs through the following activities: workforce development planning and consulting, professional development, direct services and resources to support talent acquisition. Division of Student Affairs and Campus Diversity The Division facilitates the academic and career success, personal growth and well-being of all students, and works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” For more information regarding the Career Services department, click here . Education and Experience Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate coursework in counseling techniques, interviewing, and conflict resolution where such are job-related. Possession of this knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Key Qualifications Experience in workforce development, job placement, and business development. Strong ability to cultivate and maintain internal and external partnerships, driving collaboration across departments and with industry stakeholders to achieve shared goals. Proficient in leading marketing outreach and communication efforts to promote industry relations programs, attract employers, and engage with academic and business communities. Ability to meet annual goals and outcomes related to employer and student engagement, revenue generation, and employment outcomes. Compensation and Benefits Starting salary upon appointment is not expected to exceed $ 5,276 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $5,276 - $7,517 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on September 19, 2024. To receive full consideration, apply by September 18, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Eurick Hilario at echilario@sdsu.edu. Advertised: Sep 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of Fort Worth, TX
Fort Worth, TX, United States
Pay Range: $27.73 - $36.05/hr. Job Posting Closing on: Thursday, September 12, 2024 Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more. Work Schedule: Monday - Friday; candidate must be able to work nights, weekends, and holidays with possibly no advance notice as needed. The individual will also be required to be on call. The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. The City of Fort Worth Water Department has a Meter Services Supervisor job in the Meter Services Section. This is a fast-paced environment with a sense of urgency and quick response to internal and external customer inquiries. Oversees the daily field activities related to installing, replacing, repairing and reading water meters and all associated devices. This Meter Services Supervisor position leads the team responsible for customer investigations, maintenance, new development, revenue recovery, surveying, delinquency, and large meter exchange/testing. The City of Fort Worth is growing at a fast pace, and this will be an exciting opportunity for someone looking for a challenging and rewarding career. The city has implemented an Advanced Metering Infrastructure system, which contributes to the City’s vision of being the “most livable and best-managed city in the country. Minimum Qualifications: High school diploma/GED supplemented by specialized training related to assigned operation Four (4) years of relevant work experience Possession of a valid driver’s license Must be able to pass the City of Fort Worth Human Performance Evaluation Possession of a TCEQ Class C Water Distribution Operator license Preferred Qualifications: Project/Contract Management Experience Experience working with Geographic Information Systems (GIS) Familiar with billing software such as S400-Cisco and asset management and work order software, Maximo or other related sofrware Previous experience with Automated Meter Reading (AMR) or Advanced Metering Infrastructure (AMI), either electrical, water or gas utility RF/Wireless Technology, Sensus FlexNet AMI and Harris MDMS Bilingual/Spanish The Meter Services Supervisor core job responsibilities include: Supervise staff, which includes prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring employees follow policies and procedures; maintaining a healthy and safe working environment; encouraging and recognizing employees; and making hiring, termination, and disciplinary decisions or recommendations. Develop and document training, policies, and procedures. Supervise all aspects of meter inventory control processes. Oversee all field activity using work order data and reports. Respond to and resolve complex and escalated customer inquiries, including internal customers, and address emergencies and after-hours customer issues while providing exceptional customer service. Interpret billing and delinquency policies to staff and customers. Promote, establish, and maintain effective working relationships with internal city departments and employees, management, contractors, utilities, and the general public. Manage special projects, contracts, and contractors. Generate daily and monthly reports, analyze data and statistics, and utilize data for day-to-day operations, including decision-making. Develop and implement best practices to improve operational efficiency. Research new industry processes and equipment for potential implementation. Collaborate with others to research trends, data, and other records to gain knowledge of equipment and machinery and inspect and investigate problem areas within the system for possible remedies. Monitor and track individual driver safety training and vehicle usage, handle accident reporting, fuel usage, maintenance and repair costs, and obtain the necessary services. Review monthly reports on vehicle expenditures and verify the information, reconciling as necessary. WORKING CONDITIONS, the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, stooping, kneeling, crouching, reaching, walking, repetitive motions, climbing, balancing, pushing, pulling and lifting; depending on assignment. Incumbents may be exposed to moving mechanical parts, odors, dusts, poor ventilation, chemicals, oils, extreme temperatures, inadequate lighting, intense noises, gases and workspace restrictions. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Medium work - Depending on assignment, positions in this class typically exert up to 50 pounds of force occasionally, up to 20 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects Conditions of Employment The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor. The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions. Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.
Aug 30, 2024
Full Time
Pay Range: $27.73 - $36.05/hr. Job Posting Closing on: Thursday, September 12, 2024 Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more. Work Schedule: Monday - Friday; candidate must be able to work nights, weekends, and holidays with possibly no advance notice as needed. The individual will also be required to be on call. The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. The City of Fort Worth Water Department has a Meter Services Supervisor job in the Meter Services Section. This is a fast-paced environment with a sense of urgency and quick response to internal and external customer inquiries. Oversees the daily field activities related to installing, replacing, repairing and reading water meters and all associated devices. This Meter Services Supervisor position leads the team responsible for customer investigations, maintenance, new development, revenue recovery, surveying, delinquency, and large meter exchange/testing. The City of Fort Worth is growing at a fast pace, and this will be an exciting opportunity for someone looking for a challenging and rewarding career. The city has implemented an Advanced Metering Infrastructure system, which contributes to the City’s vision of being the “most livable and best-managed city in the country. Minimum Qualifications: High school diploma/GED supplemented by specialized training related to assigned operation Four (4) years of relevant work experience Possession of a valid driver’s license Must be able to pass the City of Fort Worth Human Performance Evaluation Possession of a TCEQ Class C Water Distribution Operator license Preferred Qualifications: Project/Contract Management Experience Experience working with Geographic Information Systems (GIS) Familiar with billing software such as S400-Cisco and asset management and work order software, Maximo or other related sofrware Previous experience with Automated Meter Reading (AMR) or Advanced Metering Infrastructure (AMI), either electrical, water or gas utility RF/Wireless Technology, Sensus FlexNet AMI and Harris MDMS Bilingual/Spanish The Meter Services Supervisor core job responsibilities include: Supervise staff, which includes prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring employees follow policies and procedures; maintaining a healthy and safe working environment; encouraging and recognizing employees; and making hiring, termination, and disciplinary decisions or recommendations. Develop and document training, policies, and procedures. Supervise all aspects of meter inventory control processes. Oversee all field activity using work order data and reports. Respond to and resolve complex and escalated customer inquiries, including internal customers, and address emergencies and after-hours customer issues while providing exceptional customer service. Interpret billing and delinquency policies to staff and customers. Promote, establish, and maintain effective working relationships with internal city departments and employees, management, contractors, utilities, and the general public. Manage special projects, contracts, and contractors. Generate daily and monthly reports, analyze data and statistics, and utilize data for day-to-day operations, including decision-making. Develop and implement best practices to improve operational efficiency. Research new industry processes and equipment for potential implementation. Collaborate with others to research trends, data, and other records to gain knowledge of equipment and machinery and inspect and investigate problem areas within the system for possible remedies. Monitor and track individual driver safety training and vehicle usage, handle accident reporting, fuel usage, maintenance and repair costs, and obtain the necessary services. Review monthly reports on vehicle expenditures and verify the information, reconciling as necessary. WORKING CONDITIONS, the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, stooping, kneeling, crouching, reaching, walking, repetitive motions, climbing, balancing, pushing, pulling and lifting; depending on assignment. Incumbents may be exposed to moving mechanical parts, odors, dusts, poor ventilation, chemicals, oils, extreme temperatures, inadequate lighting, intense noises, gases and workspace restrictions. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Medium work - Depending on assignment, positions in this class typically exert up to 50 pounds of force occasionally, up to 20 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects Conditions of Employment The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor. The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions. Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.
City of Sacramento, CA
Sacramento, California, United States
THE POSITION With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice. IDEAL CANDIDATE STATEMENT The City of Sacramento is seeking a Workforce Development Manager to join the Office of Innovation and Economic Development. The Workforce Development Manager will lead the Office’s Workforce Development/Childcare team. The ideal candidate will be a dynamic, innovative, and collaborative leader with extensive workforce development and economic development experience who seeks creative solutions to strengthen Sacramento’s workforce development system. They will have experience working with other public agencies, community-based organizations and the private sector to develop a workforce ecosystem that creates a talent pipeline to address the region’s economic needs. They will be a leader committed to inclusive economic development and growth that supports all of Sacramento’s residents and businesses especially those who have historically been underserved. The ideal candidate will have strong intrapersonal skills and the ability to communicate with staff, the community, workforce development/economic development organizations, major employers and city partners. They will have fiscal and administrative management experience. The Workforce Development team is both a grantee and grantor and therefore the ideal candidate will have experience with and knowledge of State and Federal grant regulations. DEFINITION Under limited direction, the Neighborhood Services Area Manager plans, organizes, and directs the staff and activities of an assigned geographical area of the City; assures consistent, quality neighborhood-oriented service delivery throughout the City; and facilitates resident knowledge of and access to City, County, and other public services. DISTINGUISHING CHARACTERISTICS This classification is populated with multiple incumbents. Neighborhood Services Area Managers perform administrative and supervisory duties related to the provision of neighborhood-oriented City services. Through policy direction and guidance to area teams, the incumbents serve as the liaison between the City and its neighborhoods and maintain extensive contact with public officials, department heads, employees, and the general public. SUPERVISION RECEIVED AND EXERCISED Direction is provided by the Director of Neighborhood Services or higher-level staff. Responsibilities include the direct and indirect supervision of management, supervisory, technical, and clerical staff. ESSENTIAL DUTIES AND RESPONSIBILITIES Typical duties may include, but are not limited to, the following: - Provides key communication between the City and its neighborhoods; consults with residents and businesses on access to government; consults with city officials and departments on strategies for effective policy implementation; serves as a focal point of contact within each geographic area to resolve neighborhood concerns. - Selects, assigns, reviews, and evaluates professional, technical, and clerical staff; may provide policy direction and guidance to area team; may direct operations of the City’s Code Enforcement staff, including a Code Action Team and a Housing and Dangerous Buildings Unit, for addressing severe problem properties. - Works with elected officials and department heads to make decisions regarding programs, policies, and procedures that affect the geographical area of responsibility; formulates strategies for the enhancement and preservation of neighborhoods; develops comprehensive strategic plans, service delivery programs, and solutions to neighborhood problems in collaboration with the community, advisory bodies, and other public and private partners. - Directs recreational out-of-school activities and other programs; monitors issues and activities, and assesses the health of the neighborhoods; works with business groups and Economic Development staff to revitalize older business corridors. - Schedules, coordinates, and chairs regularly scheduled neighborhood leadership meetings; facilitates neighborhood meetings with outside departments and agencies; makes oral presentations before various audiences; represents the City and Neighborhood Services Department on boards and committees and to the media. - Manages assigned budget; utilizes sound financial management practices; develops innovative ways to generate revenue, and implements programs within cost constraints; applies for and manages grants; prepares issue papers, City Council reports, memoranda, correspondence, brochures, pamphlets, newsletters, and other informational materials; develops policies and procedures. - Provides exceptional customer service to those contacted in the course of work. - Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: - Principles and practices of effective management and supervision. - Principles and techniques of project management. - Municipal finance and budgeting, including funding sources. - Hearing procedures and due process. - Public and private grantsmanship. - Urban planning, redevelopment, and neighborhood revitalization. - Community mobilization and empowerment. - Effective out-of-school activities, childcare, or youth development programs. - State and municipal codes and laws relating to zoning and neighborhood maintenance. - Principles and practices of effective marketing, public relations and promotion. - Processes and methods used in strategic planning. - Sufficient mathematical skills for appropriate budget management. - Report writing techniques and statistical concepts and methods. Skill in: - Public speaking. - Use of modern office equipment including computers, computer applications and software. Ability to: - Plan, organize, direct, and supervise the work of subordinate staff. - Plan, organize, and facilitate meetings. - Prepare and make effective presentations to large and sometimes difficult groups. - Work long and varied hours, including evenings and/or weekends if required. - Establish and maintain cooperative working relationships with elected officials, department heads, neighborhood groups, outside agencies, and the general public, including people of diverse backgrounds and interests. - Advocate for neighborhood areas and residents as appropriate. - Prepare, administer, and monitor budget for assigned area. - Communicate clearly and concisely, verbally and in writing. EXPERIENCE AND EDUCATION Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Six years of progressively responsible leadership experience in: - A municipal service organization including but not limited to: parks and recreation, code enforcement, law enforcement, community development, or land use planning; or - As the director of a community based organization or non-profit development corporation; or - As a high-level project manager responsible for managing complex projects for a service organization; or - As a lead representative of an elected official. Education: Possession of a Bachelor’s degree from a four-year accredited college or university with a major in public or business administration, resource management, urban planning, community development, political science, social services, park or recreation administration, public relations, or a related field. Substitution: Additional qualifying experience may be substituted for the required education on a year-for-year basis. PROOF OF EDUCATION Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Driver License: Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline ; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process. 3. Screening Committee: (Pass/Fail) - All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting . If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: 10/3/2024 11:59 PM Pacific
Sep 06, 2024
Full Time
THE POSITION With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice. IDEAL CANDIDATE STATEMENT The City of Sacramento is seeking a Workforce Development Manager to join the Office of Innovation and Economic Development. The Workforce Development Manager will lead the Office’s Workforce Development/Childcare team. The ideal candidate will be a dynamic, innovative, and collaborative leader with extensive workforce development and economic development experience who seeks creative solutions to strengthen Sacramento’s workforce development system. They will have experience working with other public agencies, community-based organizations and the private sector to develop a workforce ecosystem that creates a talent pipeline to address the region’s economic needs. They will be a leader committed to inclusive economic development and growth that supports all of Sacramento’s residents and businesses especially those who have historically been underserved. The ideal candidate will have strong intrapersonal skills and the ability to communicate with staff, the community, workforce development/economic development organizations, major employers and city partners. They will have fiscal and administrative management experience. The Workforce Development team is both a grantee and grantor and therefore the ideal candidate will have experience with and knowledge of State and Federal grant regulations. DEFINITION Under limited direction, the Neighborhood Services Area Manager plans, organizes, and directs the staff and activities of an assigned geographical area of the City; assures consistent, quality neighborhood-oriented service delivery throughout the City; and facilitates resident knowledge of and access to City, County, and other public services. DISTINGUISHING CHARACTERISTICS This classification is populated with multiple incumbents. Neighborhood Services Area Managers perform administrative and supervisory duties related to the provision of neighborhood-oriented City services. Through policy direction and guidance to area teams, the incumbents serve as the liaison between the City and its neighborhoods and maintain extensive contact with public officials, department heads, employees, and the general public. SUPERVISION RECEIVED AND EXERCISED Direction is provided by the Director of Neighborhood Services or higher-level staff. Responsibilities include the direct and indirect supervision of management, supervisory, technical, and clerical staff. ESSENTIAL DUTIES AND RESPONSIBILITIES Typical duties may include, but are not limited to, the following: - Provides key communication between the City and its neighborhoods; consults with residents and businesses on access to government; consults with city officials and departments on strategies for effective policy implementation; serves as a focal point of contact within each geographic area to resolve neighborhood concerns. - Selects, assigns, reviews, and evaluates professional, technical, and clerical staff; may provide policy direction and guidance to area team; may direct operations of the City’s Code Enforcement staff, including a Code Action Team and a Housing and Dangerous Buildings Unit, for addressing severe problem properties. - Works with elected officials and department heads to make decisions regarding programs, policies, and procedures that affect the geographical area of responsibility; formulates strategies for the enhancement and preservation of neighborhoods; develops comprehensive strategic plans, service delivery programs, and solutions to neighborhood problems in collaboration with the community, advisory bodies, and other public and private partners. - Directs recreational out-of-school activities and other programs; monitors issues and activities, and assesses the health of the neighborhoods; works with business groups and Economic Development staff to revitalize older business corridors. - Schedules, coordinates, and chairs regularly scheduled neighborhood leadership meetings; facilitates neighborhood meetings with outside departments and agencies; makes oral presentations before various audiences; represents the City and Neighborhood Services Department on boards and committees and to the media. - Manages assigned budget; utilizes sound financial management practices; develops innovative ways to generate revenue, and implements programs within cost constraints; applies for and manages grants; prepares issue papers, City Council reports, memoranda, correspondence, brochures, pamphlets, newsletters, and other informational materials; develops policies and procedures. - Provides exceptional customer service to those contacted in the course of work. - Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: - Principles and practices of effective management and supervision. - Principles and techniques of project management. - Municipal finance and budgeting, including funding sources. - Hearing procedures and due process. - Public and private grantsmanship. - Urban planning, redevelopment, and neighborhood revitalization. - Community mobilization and empowerment. - Effective out-of-school activities, childcare, or youth development programs. - State and municipal codes and laws relating to zoning and neighborhood maintenance. - Principles and practices of effective marketing, public relations and promotion. - Processes and methods used in strategic planning. - Sufficient mathematical skills for appropriate budget management. - Report writing techniques and statistical concepts and methods. Skill in: - Public speaking. - Use of modern office equipment including computers, computer applications and software. Ability to: - Plan, organize, direct, and supervise the work of subordinate staff. - Plan, organize, and facilitate meetings. - Prepare and make effective presentations to large and sometimes difficult groups. - Work long and varied hours, including evenings and/or weekends if required. - Establish and maintain cooperative working relationships with elected officials, department heads, neighborhood groups, outside agencies, and the general public, including people of diverse backgrounds and interests. - Advocate for neighborhood areas and residents as appropriate. - Prepare, administer, and monitor budget for assigned area. - Communicate clearly and concisely, verbally and in writing. EXPERIENCE AND EDUCATION Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Six years of progressively responsible leadership experience in: - A municipal service organization including but not limited to: parks and recreation, code enforcement, law enforcement, community development, or land use planning; or - As the director of a community based organization or non-profit development corporation; or - As a high-level project manager responsible for managing complex projects for a service organization; or - As a lead representative of an elected official. Education: Possession of a Bachelor’s degree from a four-year accredited college or university with a major in public or business administration, resource management, urban planning, community development, political science, social services, park or recreation administration, public relations, or a related field. Substitution: Additional qualifying experience may be substituted for the required education on a year-for-year basis. PROOF OF EDUCATION Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Driver License: Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline ; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process. 3. Screening Committee: (Pass/Fail) - All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting . If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: 10/3/2024 11:59 PM Pacific
CITY OF TEMECULA, CA
City of Temecula, California, United States
The City of Temecula is an Equal Opportunity Employer. Position Description Position Description Join the City of Temecula’s Aquatics Division and their nationally recognized and award-winning aquatics program! The Community Services Department is hiring a full-time benefited Aquatics Coordinator. The Aquatics Division has two year round aquatic facilities and two seasonal aquatic facilities with a staff of 120. A collaborative team of Aquatic Supervisors oversees all four facilities. We teach over 4,000 swim lessons per year and serve 30,000 per month in the busy summer season. Aquatics Coordinator Position: This position is responsible for developing, implementing, and maintaining a diverse range of aquatic programs and activities for all ages and abilities. This role involves community engagement, event planning, scheduling, and marketing. The Aquatics Coordinator will also focus on volunteer coordination, staff training, and staff development for a cohesive, safety focused team of aquatics professionals. Ideal Candidate: The ideal candidate will have a passion for program development and community engagement who will excel in creating a safe and welcoming aquatic environment for all. We seek a motivated leader who possesses strong communication and scheduling abilities, along with a proven track record of coordinating and conducting staff training. Knowledge of aquatics industry rules and regulations is essential, and the ability to teach relevant courses is highly desirable. Our Community and Staff: City of Temecula is nestled in the heart of Southern California Wine Country! Located just 60 miles north of San Diego and 90 miles southeast of Los Angeles; Temecula is a beautiful, family friendly City offering outstanding quality of life, beautiful neighborhoods, parks, and amenities. With a current population of just over 108,000, the City of Temecula employs a highly skilled workforce of over 350 employees. Employees enjoy competitive compensation, rich benefit packages and leadership that recognizes and values our diverse employee population. Strong focus on employee morale, wellness, and family help to ensure a healthy work life balance for Temecula staff. This recruitment will remain open until filled. Please Note: Certifications are required at time of application. Please attach all certifications to your application. Applications will not be accepted without the required attachments. DEFINITION Under general supervision, performs responsible Community Services work in a Community Services facility, program and/or area with a limited degree of independence. DISTINGUISHING CHARACTERISTICS The Community Services Coordinator I is the Advanced Journey level classification in the Community Services series. The employee will assist in conducting Community Services program activities in area(s) of assignment. May be assigned to work directly with the public. The ability to provide a high level of customer service is extremely important. The Community Services Coordinator I is distinguished from the Community Services Specialist I by the level of responsibility assumed and the complexity of duties assigned. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Director of Community Services or his/her designee. May provide lead supervision to assigned staff. Examples of Duties Duties may include, but are not limited to, the following: (All Assignments) Coordinates assigned program(s), facility, or events (including planning, development, implementation, staffing, set-up/break-down, and promotion) Provides guidance and training to lower-level staff and volunteers related to assigned program(s), facility, or events Assists with preparing purchasing agreements, contracts, requisitions, purchase orders, and reconciliations; tracks expenditures and/or revenues Prepares various forms of media for publication including flyers, press releases, website content, newsletters and brochures Assists in purchase, requisition, issuance and collection of equipment and program supplies Provides high level of customer service Makes presentations to community groups, Commissions, and others; prepares reports regarding assigned program Assists with receiving and reconciling payments by cash, check, credit cards, or automatic debits, and makes deposits; complies with all cash-handling requirements Sets-up and breaks down equipment and facilities; performs basic maintenance and cleaning, as needed Fosters a positive work environment Assists with preparing grant and award applications Provides administrative support; communicates with supervisors and managers regarding staff and other issues Stays up-to-date on principles and practices of relevant field of recreation or community services Completes documentation, which may include registrations, facility bookings, financial deposits, incident reports, and attendance records Complies with all relevant federal, state, and local safety and legal requirements Prepares and writes a variety of reports and documentation, including detailed Risk Management incident reports Performs other duties of a similar nature Aquatics Duties: Assists in the recruitment process; assists in providing training, orientation, and motivation to all lower level aquatic staff; provides input to performance evaluations Assists with instructing all lifeguards, senior lifeguards, and lead lifeguards, in modern and complex principles of lifeguarding, advanced first aid (Title 22), CPR for the professional rescuer, oxygen administration, AED training, and Blood Borne Pathogen exposure training; administers medical aid and performs CPR in emergency situations as necessary; instructs employees in aquatic emergency operations; assists with in-service trainings as needed Coordinates daily operations at assigned sites, including collecting revenue, patron safety, and adhering to all federal, state, and local laws and regulations; confirms proper staffing ratios for each aquatic activity and class; performs regular safety inspections of pools, facilities, and equipment to reduce hazards and to provide maximum safety to patrons Leads, organizes and implements a comprehensive Learn to Swim program at an assigned site, including coordinating swim lesson courses, and serving as the primary contact for questions and concerns regarding swim classes and programs Ensures proper water chemistry levels; notifies the Aquatic Supervisor and Aquatic Manager of water chemistry imbalances and ensures that changes are made when necessary Assists in conducting in-service and training sessions Maintains a variety of records and reports, including, accident reports, incident reports, daily log book entries, water chemistry log entries, and other related information Performs research and surveys as they relate to specific projects, as assigned; promotes program participation by conducting appropriate outreach efforts; makes presentations to community groups and others Attends applicable seminars, webinars, classes, conferences and similar to improve knowledge and to stay abreast of the national standard of care Develops, organizes, and implements the junior lifeguard volunteer program; prepares schedules, maintains records, and develops and maintains volunteer program manual Oversees hourly site operations including, lifeguard rotations, patron safety, customer satisfaction, collection of fees, and problem solving; issues written and oral instructions to staff members, assigns duties and examines work for satisfactory completion; leads staff during assigned special projects including, but not limited to, special needs swim lessons, junior lifeguard training, water polo classes and other aquatic activities Communicates and coordinates with other City departments to accomplish the job requirements Participates in other Community Services Department events including setting up and taking down equipment and materials and facilitating activities Performs other duties of a similar nature Minimum Qualifications A combination of education, experience, and training that has provided the necessary knowledge, skills, and abilities is required for entry into the classification. The City of Temecula utilizes equivalencies to substitute two years of applicable experience and similar responsibility for one year of college in order for a candidate to meet Minimum Qualifications. A typical combination of education, experience, and training for this classification includes: EDUCATION AND/OR EXPERIENCE High School Diploma or equivalent; and two (2) years of related experience. KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Principles and practices of public Community Services programs Community Services, leisure and volunteer activities as they relate to various interests and abilities. Principles and practices of public relations Applicable federal, state and local laws and regulations Safe work practices and procedures First aid methods, practices and safety precautions related to Community Services programs. Occupational hazards and safety measures appropriate to work performed Aquatics Knowledge of: Principles and practices of planning, and coordinating creative and innovative aquatics programs for all populations, including special needs populations Principles and practices of water safety, swim instruction, lifeguarding, first aid and advanced CPR instruction; regulations, techniques, and procedures pertaining to the operation and maintenance of public swimming pools and aquatic facilities Modern principles of lifeguarding methods, tools, and equipment used in water safety and medical aid operations; methods and techniques of swimming and lifeguard instruction; methods and techniques of CPR and first aid Applicable federal, state, and local laws and regulations including accurate recordkeeping and reporting procedures Skill to: Operate various types of standard office equipment, including a personal computer and related software Operate a motor vehicle in a safe manner Ability to: Evaluate situations, identify problems, propose alternative solutions, and exercise sound judgment within established guidelines Establish and maintain courteous, cooperative, and effective working relationships with those encountered in the course of the work Prepare clear, concise and complete documents, reports and correspondence; maintain proper records Use proper English, spelling, grammar and punctuation Communicate effectively, both orally and in writing To learn first aid methods, practices and safety precautions related to Community Services programs Serve as emergency services worker in the event of an emergency LICENSES AND/OR CERTIFICATES Possession of a valid California Class C driver's license and an acceptable driving record. First Aid, CPR, AED, and Blood Borne Pathogens certificates are required within six (6) months of appointment. Aquatics Licenses and/or Certificates: American Red Cross Lifeguarding American Red Cross Advanced First Aid Training (Title 22) American Red Cross CPR for the Professional Rescuer American Red Cross Blood Borne Pathogens Control Training American Red Cross Oxygen Administration American Red Cross AED Essentials American Red Cross Water Safety Instructor (WSI) American Red Cross Lifeguarding Instructor* is desired American Red Cross Advanced First Aid Training (Title 22) Instructor is desired *(Includes: American Red Cross Blood Borne Pathogens Control Training Instructor, American Red Cross Oxygen Administration Instructor, American Red Cross AED Essentials Instructor, American Red Cross CPR for the Professional Rescuer Instructor SPECIAL REQUIREMENTS Satisfactory results from a background investigation and administrative screening. The administrative screening may include a pre-employment drug screening for positions which are designated as safety sensitive or security sensitive, including but not limited to being responsible for the care and custody of children and operating heavy equipment. May be required to occasionally work outside of regular work hours (e.g. evenings, holidays and weekends. Supplemental Information WORKING CONDITIONS & PHYSICAL DEMANDS : The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand and sit; talk or hear both in person and by telephone; use hands to finger, handle, feel or operate equipment needed to carry out duties of the position; and reach with hands and arms. The employee frequently stands or walks, and lifts and moves records and documents or objects weighing up to 50 pounds alone, and up to 100 pounds with assistance. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. The employee is regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve complex problems; use math and mathematical reasoning; perform work under changing deadlines, on multiple concurrent tasks; work with constant interruptions; and interact with the public, including occasionally dissatisfied or quarrelsome individuals. The employee may work in an office or field setting, and may travel to different community centers and events. In the office setting, the noise level is frequently quiet or moderately quiet, at or below 50 decibels. In field settings, the employee is exposed to loud noise which frequently exceeds 70 decibels during Community Services activities, and works under variable weather conditions at different sites and events. Occasional driving is required to visit community services facilities, and attend community and public meetings. AQUATICS ADDITIONAL WORKING CONDITIONS AND PHYSICAL DEMANDS: Primary work environment is frequently outdoors, in and around aquatic facilities. The employee is exposed to loud noise levels which can frequently exceed 70 decibels. The employee may be exposed to outdoor temperatures occasionally below 30 degrees Fahrenheit, and occasionally exceeding 110 degrees Fahrenheit. This recruitment will establish an eligibility list which may be used to fill future vacancies in the same classification or below in the same classification series for both project and authorized positions. PLEASE NOTE: If you are a CalPERS annuitant, please be advised that this position does not meet the statutory criteria for post-retirement employment because the incumbent will be performing regular staff duties for an undetermined duration. Employment in this capacity would require you to rescind your retirement and reinstate as a current member of CalPERS. SUPPLEMENTAL INFORMATION : Flexibly Staffed: Yes FLSA Status: Non-exempt Conflict of Interest: Not Required Department: Community Services Bonding Required: No The City of Temecula is an Equal Opportunity Employer. Benefit Summary for Full-Time Represented Employees Full-time represented employees enjoy a generous allotment of $1,800 per month to purchase a variety of benefit options detailed below. City Contributions The City provides a Health Flex Contribution (HFC) of$600 per month that may be used for enrollment in the City’s health, dental, or vision insurance, or a health flexible spending account. Any unused portion of the HFC will be forfeited. A Cafeteria Allotment of $1,200 per month may be used to pay premiums for health, dental, vision, mandatory group life and disability insurance, and health or dependent care flexible spending accounts. Any unused cafeteria allotment will be paid to the employee as taxable income. Health Insurance The City’s health plans are administered by CalPERS. We offer a variety of health plans, including HMOs and PPOs. Dental Insurance Dental coverage is offered through MetLife. Employees have the option of HMO or PPO plans with rich benefits at competitive rates. Vision Insurance EyeMed provides the City’s vision plan. In addition to extensive coverage at a low rate, EyeMed partners with service providers and retailers throughout the region. Life and AD&D Insurance All City employees are required to enroll in a basic life and AD&D group policy in the amount of $50,000. Additional life insurance is also available for employees and their family members. Short- and Long-Term Disability All City employees are required to enroll in short- and long-term disability insurance. This insurance pays 2/3 of the employee’s wages if the employee is off work due to an illness or injury outside of work. Flexible Spending Accounts The flexible spending accounts provided by the City allow you to pay for certain health and dependent care expenses with pre-tax dollars. Supplemental Plans Supplemental plans through Aflac can help you bridge the gap in your existing health insurance. Plans include Accident Indemnity, Hospital Indemnity and Critical Illness Protection. Retirement Authorized employees are enrolled in the California Public Employees Retirement System (CalPERS). The City offers the followingretirement plans depending upon eligibility: Classic Tier 1 Members: This category applies to employees hired by the City of Temecula before 9/24/11. The retirement formula is 2.7% @ 55 with an 8% employee contribution; however, the City pays 5% of the employee's contribution. Classic Tier 2: This category applies to employees hired by the City of Temecula on or after 9/24/11, and are considered "classic"CalPERSMembers . The retirement formula is 2% @ 60 with a 7% employee contribution; however, the City pays 4% of the employee's contribution. PEPRA Members: This category applies to employees who are hired by the City of Temecula after 1/1/13 and are new toCalPERSmembership. The retirement formula is 2% @ 62 with a 7.25% employee contribution. Deferred Compensation Plans The City partners with both MissionSquare and Nationwide Retirement Solutions to provide you with additional options to fund your retirement. Comprehensive Annual Leave (CAL) The City encourages work/life balance. We offer paid Comprehensive Annual Leave (CAL) that can be used for rest and relaxation, personal business or personal/family illness. Holidays City employees receive a total of 13 paid holidays each calendar year. This includes 12 observed holidays and one floating holiday each year. Bonding Leave The City believes bonding with a new child is vitally important for families. Employees are provided up to eight weeks of bonding leave for the purpose of bonding with their child in connection with birth, adoption, or foster care placement. Bonding leave is paid at the rate of 2/3 of the employee’s base salary and may be used for up to one year following the birth, adoption or foster care placement. Tuition Reimbursement The City offers Tuition Reimbursement of up to $1,500 per fiscal year for job related education or training that will benefit the employee in their position. ComputerLoan Program After one full year of employment, the City provides employees with an interest-free loan of up to $2,000 to purchase a personal computer, iPad, or similar "computer tablet" device. Closing Date/Time: Continuous
Jul 14, 2024
Full Time
The City of Temecula is an Equal Opportunity Employer. Position Description Position Description Join the City of Temecula’s Aquatics Division and their nationally recognized and award-winning aquatics program! The Community Services Department is hiring a full-time benefited Aquatics Coordinator. The Aquatics Division has two year round aquatic facilities and two seasonal aquatic facilities with a staff of 120. A collaborative team of Aquatic Supervisors oversees all four facilities. We teach over 4,000 swim lessons per year and serve 30,000 per month in the busy summer season. Aquatics Coordinator Position: This position is responsible for developing, implementing, and maintaining a diverse range of aquatic programs and activities for all ages and abilities. This role involves community engagement, event planning, scheduling, and marketing. The Aquatics Coordinator will also focus on volunteer coordination, staff training, and staff development for a cohesive, safety focused team of aquatics professionals. Ideal Candidate: The ideal candidate will have a passion for program development and community engagement who will excel in creating a safe and welcoming aquatic environment for all. We seek a motivated leader who possesses strong communication and scheduling abilities, along with a proven track record of coordinating and conducting staff training. Knowledge of aquatics industry rules and regulations is essential, and the ability to teach relevant courses is highly desirable. Our Community and Staff: City of Temecula is nestled in the heart of Southern California Wine Country! Located just 60 miles north of San Diego and 90 miles southeast of Los Angeles; Temecula is a beautiful, family friendly City offering outstanding quality of life, beautiful neighborhoods, parks, and amenities. With a current population of just over 108,000, the City of Temecula employs a highly skilled workforce of over 350 employees. Employees enjoy competitive compensation, rich benefit packages and leadership that recognizes and values our diverse employee population. Strong focus on employee morale, wellness, and family help to ensure a healthy work life balance for Temecula staff. This recruitment will remain open until filled. Please Note: Certifications are required at time of application. Please attach all certifications to your application. Applications will not be accepted without the required attachments. DEFINITION Under general supervision, performs responsible Community Services work in a Community Services facility, program and/or area with a limited degree of independence. DISTINGUISHING CHARACTERISTICS The Community Services Coordinator I is the Advanced Journey level classification in the Community Services series. The employee will assist in conducting Community Services program activities in area(s) of assignment. May be assigned to work directly with the public. The ability to provide a high level of customer service is extremely important. The Community Services Coordinator I is distinguished from the Community Services Specialist I by the level of responsibility assumed and the complexity of duties assigned. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Director of Community Services or his/her designee. May provide lead supervision to assigned staff. Examples of Duties Duties may include, but are not limited to, the following: (All Assignments) Coordinates assigned program(s), facility, or events (including planning, development, implementation, staffing, set-up/break-down, and promotion) Provides guidance and training to lower-level staff and volunteers related to assigned program(s), facility, or events Assists with preparing purchasing agreements, contracts, requisitions, purchase orders, and reconciliations; tracks expenditures and/or revenues Prepares various forms of media for publication including flyers, press releases, website content, newsletters and brochures Assists in purchase, requisition, issuance and collection of equipment and program supplies Provides high level of customer service Makes presentations to community groups, Commissions, and others; prepares reports regarding assigned program Assists with receiving and reconciling payments by cash, check, credit cards, or automatic debits, and makes deposits; complies with all cash-handling requirements Sets-up and breaks down equipment and facilities; performs basic maintenance and cleaning, as needed Fosters a positive work environment Assists with preparing grant and award applications Provides administrative support; communicates with supervisors and managers regarding staff and other issues Stays up-to-date on principles and practices of relevant field of recreation or community services Completes documentation, which may include registrations, facility bookings, financial deposits, incident reports, and attendance records Complies with all relevant federal, state, and local safety and legal requirements Prepares and writes a variety of reports and documentation, including detailed Risk Management incident reports Performs other duties of a similar nature Aquatics Duties: Assists in the recruitment process; assists in providing training, orientation, and motivation to all lower level aquatic staff; provides input to performance evaluations Assists with instructing all lifeguards, senior lifeguards, and lead lifeguards, in modern and complex principles of lifeguarding, advanced first aid (Title 22), CPR for the professional rescuer, oxygen administration, AED training, and Blood Borne Pathogen exposure training; administers medical aid and performs CPR in emergency situations as necessary; instructs employees in aquatic emergency operations; assists with in-service trainings as needed Coordinates daily operations at assigned sites, including collecting revenue, patron safety, and adhering to all federal, state, and local laws and regulations; confirms proper staffing ratios for each aquatic activity and class; performs regular safety inspections of pools, facilities, and equipment to reduce hazards and to provide maximum safety to patrons Leads, organizes and implements a comprehensive Learn to Swim program at an assigned site, including coordinating swim lesson courses, and serving as the primary contact for questions and concerns regarding swim classes and programs Ensures proper water chemistry levels; notifies the Aquatic Supervisor and Aquatic Manager of water chemistry imbalances and ensures that changes are made when necessary Assists in conducting in-service and training sessions Maintains a variety of records and reports, including, accident reports, incident reports, daily log book entries, water chemistry log entries, and other related information Performs research and surveys as they relate to specific projects, as assigned; promotes program participation by conducting appropriate outreach efforts; makes presentations to community groups and others Attends applicable seminars, webinars, classes, conferences and similar to improve knowledge and to stay abreast of the national standard of care Develops, organizes, and implements the junior lifeguard volunteer program; prepares schedules, maintains records, and develops and maintains volunteer program manual Oversees hourly site operations including, lifeguard rotations, patron safety, customer satisfaction, collection of fees, and problem solving; issues written and oral instructions to staff members, assigns duties and examines work for satisfactory completion; leads staff during assigned special projects including, but not limited to, special needs swim lessons, junior lifeguard training, water polo classes and other aquatic activities Communicates and coordinates with other City departments to accomplish the job requirements Participates in other Community Services Department events including setting up and taking down equipment and materials and facilitating activities Performs other duties of a similar nature Minimum Qualifications A combination of education, experience, and training that has provided the necessary knowledge, skills, and abilities is required for entry into the classification. The City of Temecula utilizes equivalencies to substitute two years of applicable experience and similar responsibility for one year of college in order for a candidate to meet Minimum Qualifications. A typical combination of education, experience, and training for this classification includes: EDUCATION AND/OR EXPERIENCE High School Diploma or equivalent; and two (2) years of related experience. KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Principles and practices of public Community Services programs Community Services, leisure and volunteer activities as they relate to various interests and abilities. Principles and practices of public relations Applicable federal, state and local laws and regulations Safe work practices and procedures First aid methods, practices and safety precautions related to Community Services programs. Occupational hazards and safety measures appropriate to work performed Aquatics Knowledge of: Principles and practices of planning, and coordinating creative and innovative aquatics programs for all populations, including special needs populations Principles and practices of water safety, swim instruction, lifeguarding, first aid and advanced CPR instruction; regulations, techniques, and procedures pertaining to the operation and maintenance of public swimming pools and aquatic facilities Modern principles of lifeguarding methods, tools, and equipment used in water safety and medical aid operations; methods and techniques of swimming and lifeguard instruction; methods and techniques of CPR and first aid Applicable federal, state, and local laws and regulations including accurate recordkeeping and reporting procedures Skill to: Operate various types of standard office equipment, including a personal computer and related software Operate a motor vehicle in a safe manner Ability to: Evaluate situations, identify problems, propose alternative solutions, and exercise sound judgment within established guidelines Establish and maintain courteous, cooperative, and effective working relationships with those encountered in the course of the work Prepare clear, concise and complete documents, reports and correspondence; maintain proper records Use proper English, spelling, grammar and punctuation Communicate effectively, both orally and in writing To learn first aid methods, practices and safety precautions related to Community Services programs Serve as emergency services worker in the event of an emergency LICENSES AND/OR CERTIFICATES Possession of a valid California Class C driver's license and an acceptable driving record. First Aid, CPR, AED, and Blood Borne Pathogens certificates are required within six (6) months of appointment. Aquatics Licenses and/or Certificates: American Red Cross Lifeguarding American Red Cross Advanced First Aid Training (Title 22) American Red Cross CPR for the Professional Rescuer American Red Cross Blood Borne Pathogens Control Training American Red Cross Oxygen Administration American Red Cross AED Essentials American Red Cross Water Safety Instructor (WSI) American Red Cross Lifeguarding Instructor* is desired American Red Cross Advanced First Aid Training (Title 22) Instructor is desired *(Includes: American Red Cross Blood Borne Pathogens Control Training Instructor, American Red Cross Oxygen Administration Instructor, American Red Cross AED Essentials Instructor, American Red Cross CPR for the Professional Rescuer Instructor SPECIAL REQUIREMENTS Satisfactory results from a background investigation and administrative screening. The administrative screening may include a pre-employment drug screening for positions which are designated as safety sensitive or security sensitive, including but not limited to being responsible for the care and custody of children and operating heavy equipment. May be required to occasionally work outside of regular work hours (e.g. evenings, holidays and weekends. Supplemental Information WORKING CONDITIONS & PHYSICAL DEMANDS : The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand and sit; talk or hear both in person and by telephone; use hands to finger, handle, feel or operate equipment needed to carry out duties of the position; and reach with hands and arms. The employee frequently stands or walks, and lifts and moves records and documents or objects weighing up to 50 pounds alone, and up to 100 pounds with assistance. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. The employee is regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve complex problems; use math and mathematical reasoning; perform work under changing deadlines, on multiple concurrent tasks; work with constant interruptions; and interact with the public, including occasionally dissatisfied or quarrelsome individuals. The employee may work in an office or field setting, and may travel to different community centers and events. In the office setting, the noise level is frequently quiet or moderately quiet, at or below 50 decibels. In field settings, the employee is exposed to loud noise which frequently exceeds 70 decibels during Community Services activities, and works under variable weather conditions at different sites and events. Occasional driving is required to visit community services facilities, and attend community and public meetings. AQUATICS ADDITIONAL WORKING CONDITIONS AND PHYSICAL DEMANDS: Primary work environment is frequently outdoors, in and around aquatic facilities. The employee is exposed to loud noise levels which can frequently exceed 70 decibels. The employee may be exposed to outdoor temperatures occasionally below 30 degrees Fahrenheit, and occasionally exceeding 110 degrees Fahrenheit. This recruitment will establish an eligibility list which may be used to fill future vacancies in the same classification or below in the same classification series for both project and authorized positions. PLEASE NOTE: If you are a CalPERS annuitant, please be advised that this position does not meet the statutory criteria for post-retirement employment because the incumbent will be performing regular staff duties for an undetermined duration. Employment in this capacity would require you to rescind your retirement and reinstate as a current member of CalPERS. SUPPLEMENTAL INFORMATION : Flexibly Staffed: Yes FLSA Status: Non-exempt Conflict of Interest: Not Required Department: Community Services Bonding Required: No The City of Temecula is an Equal Opportunity Employer. Benefit Summary for Full-Time Represented Employees Full-time represented employees enjoy a generous allotment of $1,800 per month to purchase a variety of benefit options detailed below. City Contributions The City provides a Health Flex Contribution (HFC) of$600 per month that may be used for enrollment in the City’s health, dental, or vision insurance, or a health flexible spending account. Any unused portion of the HFC will be forfeited. A Cafeteria Allotment of $1,200 per month may be used to pay premiums for health, dental, vision, mandatory group life and disability insurance, and health or dependent care flexible spending accounts. Any unused cafeteria allotment will be paid to the employee as taxable income. Health Insurance The City’s health plans are administered by CalPERS. We offer a variety of health plans, including HMOs and PPOs. Dental Insurance Dental coverage is offered through MetLife. Employees have the option of HMO or PPO plans with rich benefits at competitive rates. Vision Insurance EyeMed provides the City’s vision plan. In addition to extensive coverage at a low rate, EyeMed partners with service providers and retailers throughout the region. Life and AD&D Insurance All City employees are required to enroll in a basic life and AD&D group policy in the amount of $50,000. Additional life insurance is also available for employees and their family members. Short- and Long-Term Disability All City employees are required to enroll in short- and long-term disability insurance. This insurance pays 2/3 of the employee’s wages if the employee is off work due to an illness or injury outside of work. Flexible Spending Accounts The flexible spending accounts provided by the City allow you to pay for certain health and dependent care expenses with pre-tax dollars. Supplemental Plans Supplemental plans through Aflac can help you bridge the gap in your existing health insurance. Plans include Accident Indemnity, Hospital Indemnity and Critical Illness Protection. Retirement Authorized employees are enrolled in the California Public Employees Retirement System (CalPERS). The City offers the followingretirement plans depending upon eligibility: Classic Tier 1 Members: This category applies to employees hired by the City of Temecula before 9/24/11. The retirement formula is 2.7% @ 55 with an 8% employee contribution; however, the City pays 5% of the employee's contribution. Classic Tier 2: This category applies to employees hired by the City of Temecula on or after 9/24/11, and are considered "classic"CalPERSMembers . The retirement formula is 2% @ 60 with a 7% employee contribution; however, the City pays 4% of the employee's contribution. PEPRA Members: This category applies to employees who are hired by the City of Temecula after 1/1/13 and are new toCalPERSmembership. The retirement formula is 2% @ 62 with a 7.25% employee contribution. Deferred Compensation Plans The City partners with both MissionSquare and Nationwide Retirement Solutions to provide you with additional options to fund your retirement. Comprehensive Annual Leave (CAL) The City encourages work/life balance. We offer paid Comprehensive Annual Leave (CAL) that can be used for rest and relaxation, personal business or personal/family illness. Holidays City employees receive a total of 13 paid holidays each calendar year. This includes 12 observed holidays and one floating holiday each year. Bonding Leave The City believes bonding with a new child is vitally important for families. Employees are provided up to eight weeks of bonding leave for the purpose of bonding with their child in connection with birth, adoption, or foster care placement. Bonding leave is paid at the rate of 2/3 of the employee’s base salary and may be used for up to one year following the birth, adoption or foster care placement. Tuition Reimbursement The City offers Tuition Reimbursement of up to $1,500 per fiscal year for job related education or training that will benefit the employee in their position. ComputerLoan Program After one full year of employment, the City provides employees with an interest-free loan of up to $2,000 to purchase a personal computer, iPad, or similar "computer tablet" device. Closing Date/Time: Continuous
Alameda County
San Leandro, California, United States
Introduction THIS IS A NEW CONTINUOUS EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended. This examination may be reopened as necessary and the names of additional candidates merged onto the existing list according to examination score. Supplemental Questionnaire : A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00:00 p.m. on the Last Day for Filing. Failure to submit the Application or Supplemental Questionnaire will result in disqualification. Applications and Supplemental Questionnaires will only be accepted on-line. This is a continuous filing exam with filing deadlines on the following dates at 5:00:00 PM: January 31, 2024 March 29, 2024 May 31, 2024 July 31, 2024 September 30, 2024 December 2, 2024 ***If you have previously applied or started an application for the Juvenile Institutional Officer,Examination #23-6216-02 , to reapply for this recruitment, please contact the examination analyst, Tracy Gonzalez, at Tracy.Gonzalez@acgov.org to have your previous application released back to you.*** *The scores and dispositions of candidates for this examination will be merged with previous exam participants. If you previously submitted an application and choose to reapply, your new score/disposition will replace your current disposition. If you do not wish to change your score/disposition, you are not required to reapply to this examination. Candidates who received a qualifying score cannot participate in the examination within six (6) months of their disposition notice. Candidates who did not qualify may reapply sixty (60) days from their disposition notice. Candidates who failed any of the exam components (i.e., oral exam), may reapply sixty (60) days from the exam date.* MEN, WOMEN, MINORITIES, AND MILITARY VETERANS ARE STRONGLY ENCOURAGED TO APPLY. Veterans who pass the examination process and provide a DD214 that meets the County’s criteria will receive additional points added to their final overall score. Please read the recruitment announcement in its entirety for important dates and information. DESCRIPTION MISSION STATEMENT The mission of the Alameda County Probation Department is to protect the public safety by providing supervision, services, support and opportunities to our clients on behalf of the people of Alameda County through quality supervision, leadership, services and effective partnerships. THE DEPARTMENT The Alameda County Probation Department is an essential element of the County’s system of public protection and human services. The Department’s role is to reduce the impact of crime in the community by providing accurate, comprehensive and timely information and recommendations to the Courts, providing community-based sanctions and treatment for offenders, and working cooperatively with law enforcement agencies and community organizations with similar objectives. The Department provides a wide range of mandated and discretionary investigative, advisory, and supervisory services to adult and juvenile probationers pursuant to State law and the County Charter. For more detailed information about the department, visit: Alameda County Probation Department . THE POSITION Under general supervision, act as group leader in directing the activities of youths detained in Juvenile Institutions; to supervise and counsel a group youth placed in Probation facilities; may provide lead direction to entry level Juvenile Institution Officer Associates; and perform related duties as required. The class of Juvenile Institutional Officer is a sworn, journey level in the Juvenile Institutional Officer series. Positions in this class may be located in all Probation areas including, but not limited to, Juvenile Hall, Camp Sweeney, the Court Staging Area, the Weekend Training Academy, Global Positioning Satellite (GPS), Home Supervision, the therapeutic response unit, intake, central control, and medical escort. Juvenile Institutional Officers are assigned a group of youths in one of the Probation Departments' facilities, and are responsible for all aspects of care, custody and control, and short-term counseling to youths. They may also be assigned to intensive individual and group counseling in the Probation facilities. For example, at Camp, the Juvenile Institutional Officer coordinates recreational and work programs, participates in educational and counseling programs and is regularly assigned group work with a focus on changing anti-social behavior and developing self-responsibility. The Juvenile Institutional Officer may be utilized as a lead counselor as needed. For more detailed information about the job classification, visit: Juvenile Institutional Officer (#6216) . To learn more about the exciting work of our Juvenile Institutional Officers, please watch the short video below. MINIMUM QUALIFICATIONS EITHER I Experience : The equivalent of one year of full-time experience in the classification of Juvenile Institutional Officer Associate or in an equivalent or higher level probation classification in the Alameda County classified service. OR II Experience : The equivalent of one year of full-time experience in the classification of Juvenile Institutional Officer Intermittent in the Alameda County classified service. OR III Experience : The equivalent of two years’ full-time experience in correctional casework or in recreational/correctional group work. License : Possession of a valid California Motor Vehicle Operator's license. May be required to obtain a Class "B" driver's license. A good driving record according to DMV negligent operator guidelines and qualifications for automotive insurance. Special Requirements : Applicants must be at least 21 years of age at the time of appointment. Persons appointed to positions in this class in the Probation Department must meet the minimum standards for a Peace Officer (Sec. 1031 Government Code). Applicants are not required to be a US citizen, but must be legally authorized to work in the United States under federal law (Per SB 960). Any felony conviction is disqualifying. Graduation from high school, a satisfactory score on a G.E.D. test or passing a California High School proficiency examination. Fingerprinted for purposes of search of local, state and national fingerprint files to disclose any criminal records. Found free from any physical, emotional, or mental condition which might adversely affect the exercise of the powers of a Peace Officer, as determined by a licensed examining authority in accordance with the California Government Code. Within the prescribed time limit after date of appointment, satisfactory completion of training for Juvenile Institutional Officers as specified by the California Board of State and Community Corrections, Peace Officer Standards and Training PC 832, PC 6035 and PC 6036 as required and any other training required under law. Must be available to work all shifts and locations. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of : Principles of general psychology and child development, including behavior patterns of youth and the causes of youth delinquency. Principles of group and individual counseling work as applied to youth. Standard health and first aid practices. Recreational and leisure time activities. Procedures involved in the care, safety, and custody of youth. Basic laws and codes governing local welfare, penal, and institutional practices and procedures. Local welfare, correctional, and recreational facilities. Skill in : Physically restraining youths. Administering first aid. Applying restraint devices such as handcuffs, etc. The appropriate use and deployment of pepper spray. Ability to : Plan, supervise and direct the activities of a group of youth. Maintain firm discipline in a fair and tactful manner. Aid in the rehabilitation of youth. Secure and maintain the cooperation of coworkers and subordinates. Supervise housekeeping and recreational activities appropriate to a detention setting. Write accurate and meaningful observation and other types of reports. Maintain group control in stressful situations. Diffuse crisis situations in a calm and positive manner. Work effectively with a variety of youths and adults from various ethnic cultures, social and economic backgrounds. Communicate effectively with individuals or groups both orally and in writing. Read and interpret departmental policy and procedures. Make constructive and appropriate decisions. Exercise sound judgment. All staff are expected to be fully alert while on duty. EXAMINATION COMPONENTS THE EXAMINATION WILL CONSIST OF THEFOLLOWING STEPS: A review of applicants' applications and supplemental questionnaires to verify possession of the minimum qualifications. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. A review of the supplemental questionnaire for preliminary background screening. A review of the supplemental questionnaire to determine the best qualified.Those candidates considered the best qualified will move on to the next step in the examination process. An oral examination which will be weighted as 100% of the candidate's final examination score. Candidates passing the oral examination will move on to the next steps of the Probation Department's selection process. All candidates must successfully complete the following (after passing oral examination): BACKGROUND INVESTIGATION includes a thorough check of police records, personal, military, and employment histories, and inquiry of persons who know you and evaluate whether you: respect the law and rights of others; are dependable and responsible; have demonstrated mature judgment in areas such as the use of drugs and intoxicants; are honest; and are a safe driver. After a conditional offer of employment has been accepted, appointee must successfully complete the following: PSYCHOLOGICAL EXAMINATION is given by a licensed clinician. You will be evaluated on the psychological factors related to successful performance to determine if you are presently suited for the difficult and stressful job of Juvenile Institutional Officer Associate. MEDICAL EXAMINATION- The appointee must satisfactorily complete a probationary period. Candidates must attain a qualifying rating on each portion of the examination WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments many be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, hrs.alamedacountyca.gov . RECRUITMENT AND SELECTION PLAN Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance.The following dates are tentative and subject to change based on the needs of the Agency. TENTATIVE RECRUITMENT PLAN: For applications submitted by the July 31, 2024 filing deadline Deadline for Filing: Continuous Review of Minimum Qualifications: Continuous Review of Supplemental Questionnaire for Preliminary Background Screening: Continuous Oral Examination: Week of September 30, 2024 TENTATIVE SELECTION PLAN: Background Investigation Psychological Examination Medical Examination dates will vary **updated 4/12/2024, TG **updated 6/4/2024, TG **updated 8/21/2024, TG Continuous: All applications must be completed according to the instructions. Incomplete applications, and resumes in lieu of properly completed applications, will not be considered. Applications and supplemental questionnaires will only be accepted electronically,via the County's online application system by 5:00pm on the deadline for filing. Please note thatcompletingan application template is not the same as submitting an application for this position. To apply for the position, select the "Click Here to Apply" link on the announcement. *The combined oral examination/hiring interview, in addition to establishing an eligibility list, may serve as the final selection interview for vacancies in this classification. This is a new continuous examination. This examination may be reopened as necessary and the names of additional candidates merged onto the existing list according to the examination score. *** The upcoming test dates below applies to applications received by the September 30, 2024 filing deadline*** Wednesday, October 9, 2024 : Review of Applications for Minimum Qualifications Thursday, October 17, 2024: Review of Supplemental Questionnaire for Preliminary Background Screening W eek of December 2, 2024 : Oral Examination Interviews:Those passing the written exam will be invited to participate in an evaluation conducted by an interview panel (the oral exam may include situational exercises). Veterans’ Preference Each applicant entitled to veterans’ preference as provided in the Alameda County Civil Service Rules who has served in the armed forces of the United States during a war or campaign as defined by Section 1897 of the Government Code of the State of California and who has been discharged or released under honorable conditions and wishes to claim such preference shall do so by presenting proof of his/her honorable discharge (DD214) from the armed forces of the United States, showing the dates of his/her military service. Each applicant entitled to Disabled Veterans’ points as provided in the Alameda County Civil Service Rules, who wishes to claim such preference shall additionally present proof of military-connected disability from the United States Veterans Administration. U.S. military veterans (including applicants already employed by the County of Alameda) intending to claim preferential consideration pursuant to Alameda County Civil Service Rules must present proof of honorable discharge or release (DD Form 214) concurrent with this application but in no event later than the final step in the recruitment process (usually the oral interview.) To claim veteran’s preference, proof must be presented during check in on the date of the applicant’s scheduled oral interview. Failure to submit proof by this date will forfeit the applicant's claim to veterans' preference in such examination. Candidates will be required to presenta valid photoI.D. for admittance to each phase of the examination, i.e., driver's license, military I.D., Passport, or California Department of Motor Vehicle's I.D. card. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date offiling . Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website: hrs.alamedacountyca.gov . BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Catastrophic Sick Leave Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com , @acgov.org , Noreplyalamedacountyhr@acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email box Noreply@jobaps.com and Noreplyalamedacountyhr@acgov.org are routed to an unmonitored mailbox. If you have questions please go to our website at hrs.alamedacountyca.gov . You may also contact the Human Resources Analyst listed on the bulletin for the recruitment for which you have applied. Tracy Gonzalez | Human Resources Analyst Human Resource Services, County of Alameda 510-272-5085 | Email: Tracy.Gonzalez@acgov.org hrs.alamedacountyca.gov . Disaster Service Worker All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency. Equal Employment Opportunity Alameda County has a diverse workforce, that is representative of the communities we serve, and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Closing Date/Time: Continuous
Jul 14, 2024
Full Time
Introduction THIS IS A NEW CONTINUOUS EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended. This examination may be reopened as necessary and the names of additional candidates merged onto the existing list according to examination score. Supplemental Questionnaire : A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00:00 p.m. on the Last Day for Filing. Failure to submit the Application or Supplemental Questionnaire will result in disqualification. Applications and Supplemental Questionnaires will only be accepted on-line. This is a continuous filing exam with filing deadlines on the following dates at 5:00:00 PM: January 31, 2024 March 29, 2024 May 31, 2024 July 31, 2024 September 30, 2024 December 2, 2024 ***If you have previously applied or started an application for the Juvenile Institutional Officer,Examination #23-6216-02 , to reapply for this recruitment, please contact the examination analyst, Tracy Gonzalez, at Tracy.Gonzalez@acgov.org to have your previous application released back to you.*** *The scores and dispositions of candidates for this examination will be merged with previous exam participants. If you previously submitted an application and choose to reapply, your new score/disposition will replace your current disposition. If you do not wish to change your score/disposition, you are not required to reapply to this examination. Candidates who received a qualifying score cannot participate in the examination within six (6) months of their disposition notice. Candidates who did not qualify may reapply sixty (60) days from their disposition notice. Candidates who failed any of the exam components (i.e., oral exam), may reapply sixty (60) days from the exam date.* MEN, WOMEN, MINORITIES, AND MILITARY VETERANS ARE STRONGLY ENCOURAGED TO APPLY. Veterans who pass the examination process and provide a DD214 that meets the County’s criteria will receive additional points added to their final overall score. Please read the recruitment announcement in its entirety for important dates and information. DESCRIPTION MISSION STATEMENT The mission of the Alameda County Probation Department is to protect the public safety by providing supervision, services, support and opportunities to our clients on behalf of the people of Alameda County through quality supervision, leadership, services and effective partnerships. THE DEPARTMENT The Alameda County Probation Department is an essential element of the County’s system of public protection and human services. The Department’s role is to reduce the impact of crime in the community by providing accurate, comprehensive and timely information and recommendations to the Courts, providing community-based sanctions and treatment for offenders, and working cooperatively with law enforcement agencies and community organizations with similar objectives. The Department provides a wide range of mandated and discretionary investigative, advisory, and supervisory services to adult and juvenile probationers pursuant to State law and the County Charter. For more detailed information about the department, visit: Alameda County Probation Department . THE POSITION Under general supervision, act as group leader in directing the activities of youths detained in Juvenile Institutions; to supervise and counsel a group youth placed in Probation facilities; may provide lead direction to entry level Juvenile Institution Officer Associates; and perform related duties as required. The class of Juvenile Institutional Officer is a sworn, journey level in the Juvenile Institutional Officer series. Positions in this class may be located in all Probation areas including, but not limited to, Juvenile Hall, Camp Sweeney, the Court Staging Area, the Weekend Training Academy, Global Positioning Satellite (GPS), Home Supervision, the therapeutic response unit, intake, central control, and medical escort. Juvenile Institutional Officers are assigned a group of youths in one of the Probation Departments' facilities, and are responsible for all aspects of care, custody and control, and short-term counseling to youths. They may also be assigned to intensive individual and group counseling in the Probation facilities. For example, at Camp, the Juvenile Institutional Officer coordinates recreational and work programs, participates in educational and counseling programs and is regularly assigned group work with a focus on changing anti-social behavior and developing self-responsibility. The Juvenile Institutional Officer may be utilized as a lead counselor as needed. For more detailed information about the job classification, visit: Juvenile Institutional Officer (#6216) . To learn more about the exciting work of our Juvenile Institutional Officers, please watch the short video below. MINIMUM QUALIFICATIONS EITHER I Experience : The equivalent of one year of full-time experience in the classification of Juvenile Institutional Officer Associate or in an equivalent or higher level probation classification in the Alameda County classified service. OR II Experience : The equivalent of one year of full-time experience in the classification of Juvenile Institutional Officer Intermittent in the Alameda County classified service. OR III Experience : The equivalent of two years’ full-time experience in correctional casework or in recreational/correctional group work. License : Possession of a valid California Motor Vehicle Operator's license. May be required to obtain a Class "B" driver's license. A good driving record according to DMV negligent operator guidelines and qualifications for automotive insurance. Special Requirements : Applicants must be at least 21 years of age at the time of appointment. Persons appointed to positions in this class in the Probation Department must meet the minimum standards for a Peace Officer (Sec. 1031 Government Code). Applicants are not required to be a US citizen, but must be legally authorized to work in the United States under federal law (Per SB 960). Any felony conviction is disqualifying. Graduation from high school, a satisfactory score on a G.E.D. test or passing a California High School proficiency examination. Fingerprinted for purposes of search of local, state and national fingerprint files to disclose any criminal records. Found free from any physical, emotional, or mental condition which might adversely affect the exercise of the powers of a Peace Officer, as determined by a licensed examining authority in accordance with the California Government Code. Within the prescribed time limit after date of appointment, satisfactory completion of training for Juvenile Institutional Officers as specified by the California Board of State and Community Corrections, Peace Officer Standards and Training PC 832, PC 6035 and PC 6036 as required and any other training required under law. Must be available to work all shifts and locations. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of : Principles of general psychology and child development, including behavior patterns of youth and the causes of youth delinquency. Principles of group and individual counseling work as applied to youth. Standard health and first aid practices. Recreational and leisure time activities. Procedures involved in the care, safety, and custody of youth. Basic laws and codes governing local welfare, penal, and institutional practices and procedures. Local welfare, correctional, and recreational facilities. Skill in : Physically restraining youths. Administering first aid. Applying restraint devices such as handcuffs, etc. The appropriate use and deployment of pepper spray. Ability to : Plan, supervise and direct the activities of a group of youth. Maintain firm discipline in a fair and tactful manner. Aid in the rehabilitation of youth. Secure and maintain the cooperation of coworkers and subordinates. Supervise housekeeping and recreational activities appropriate to a detention setting. Write accurate and meaningful observation and other types of reports. Maintain group control in stressful situations. Diffuse crisis situations in a calm and positive manner. Work effectively with a variety of youths and adults from various ethnic cultures, social and economic backgrounds. Communicate effectively with individuals or groups both orally and in writing. Read and interpret departmental policy and procedures. Make constructive and appropriate decisions. Exercise sound judgment. All staff are expected to be fully alert while on duty. EXAMINATION COMPONENTS THE EXAMINATION WILL CONSIST OF THEFOLLOWING STEPS: A review of applicants' applications and supplemental questionnaires to verify possession of the minimum qualifications. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. A review of the supplemental questionnaire for preliminary background screening. A review of the supplemental questionnaire to determine the best qualified.Those candidates considered the best qualified will move on to the next step in the examination process. An oral examination which will be weighted as 100% of the candidate's final examination score. Candidates passing the oral examination will move on to the next steps of the Probation Department's selection process. All candidates must successfully complete the following (after passing oral examination): BACKGROUND INVESTIGATION includes a thorough check of police records, personal, military, and employment histories, and inquiry of persons who know you and evaluate whether you: respect the law and rights of others; are dependable and responsible; have demonstrated mature judgment in areas such as the use of drugs and intoxicants; are honest; and are a safe driver. After a conditional offer of employment has been accepted, appointee must successfully complete the following: PSYCHOLOGICAL EXAMINATION is given by a licensed clinician. You will be evaluated on the psychological factors related to successful performance to determine if you are presently suited for the difficult and stressful job of Juvenile Institutional Officer Associate. MEDICAL EXAMINATION- The appointee must satisfactorily complete a probationary period. Candidates must attain a qualifying rating on each portion of the examination WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments many be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, hrs.alamedacountyca.gov . RECRUITMENT AND SELECTION PLAN Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance.The following dates are tentative and subject to change based on the needs of the Agency. TENTATIVE RECRUITMENT PLAN: For applications submitted by the July 31, 2024 filing deadline Deadline for Filing: Continuous Review of Minimum Qualifications: Continuous Review of Supplemental Questionnaire for Preliminary Background Screening: Continuous Oral Examination: Week of September 30, 2024 TENTATIVE SELECTION PLAN: Background Investigation Psychological Examination Medical Examination dates will vary **updated 4/12/2024, TG **updated 6/4/2024, TG **updated 8/21/2024, TG Continuous: All applications must be completed according to the instructions. Incomplete applications, and resumes in lieu of properly completed applications, will not be considered. Applications and supplemental questionnaires will only be accepted electronically,via the County's online application system by 5:00pm on the deadline for filing. Please note thatcompletingan application template is not the same as submitting an application for this position. To apply for the position, select the "Click Here to Apply" link on the announcement. *The combined oral examination/hiring interview, in addition to establishing an eligibility list, may serve as the final selection interview for vacancies in this classification. This is a new continuous examination. This examination may be reopened as necessary and the names of additional candidates merged onto the existing list according to the examination score. *** The upcoming test dates below applies to applications received by the September 30, 2024 filing deadline*** Wednesday, October 9, 2024 : Review of Applications for Minimum Qualifications Thursday, October 17, 2024: Review of Supplemental Questionnaire for Preliminary Background Screening W eek of December 2, 2024 : Oral Examination Interviews:Those passing the written exam will be invited to participate in an evaluation conducted by an interview panel (the oral exam may include situational exercises). Veterans’ Preference Each applicant entitled to veterans’ preference as provided in the Alameda County Civil Service Rules who has served in the armed forces of the United States during a war or campaign as defined by Section 1897 of the Government Code of the State of California and who has been discharged or released under honorable conditions and wishes to claim such preference shall do so by presenting proof of his/her honorable discharge (DD214) from the armed forces of the United States, showing the dates of his/her military service. Each applicant entitled to Disabled Veterans’ points as provided in the Alameda County Civil Service Rules, who wishes to claim such preference shall additionally present proof of military-connected disability from the United States Veterans Administration. U.S. military veterans (including applicants already employed by the County of Alameda) intending to claim preferential consideration pursuant to Alameda County Civil Service Rules must present proof of honorable discharge or release (DD Form 214) concurrent with this application but in no event later than the final step in the recruitment process (usually the oral interview.) To claim veteran’s preference, proof must be presented during check in on the date of the applicant’s scheduled oral interview. Failure to submit proof by this date will forfeit the applicant's claim to veterans' preference in such examination. Candidates will be required to presenta valid photoI.D. for admittance to each phase of the examination, i.e., driver's license, military I.D., Passport, or California Department of Motor Vehicle's I.D. card. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date offiling . Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website: hrs.alamedacountyca.gov . BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Catastrophic Sick Leave Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com , @acgov.org , Noreplyalamedacountyhr@acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email box Noreply@jobaps.com and Noreplyalamedacountyhr@acgov.org are routed to an unmonitored mailbox. If you have questions please go to our website at hrs.alamedacountyca.gov . You may also contact the Human Resources Analyst listed on the bulletin for the recruitment for which you have applied. Tracy Gonzalez | Human Resources Analyst Human Resource Services, County of Alameda 510-272-5085 | Email: Tracy.Gonzalez@acgov.org hrs.alamedacountyca.gov . Disaster Service Worker All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency. Equal Employment Opportunity Alameda County has a diverse workforce, that is representative of the communities we serve, and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Closing Date/Time: Continuous
City of Portland, Oregon
Portland, Oregon, United States
The Position About the Position Job Appointment: Casual, Part-time. Work Schedule: These are part-time positions with flexible hours and may include days, evenings, weekends, and holidays. Work hours can be assigned verbally and depend on enrollment levels, needs of the program, and other factors. There is no guarantee of the number of hours needed each week nor the number of hours worked from week to week. Employees in these positions serve at will. Work Location: Portland Tennis Center Benefits: These positions have limited benefit eligibility. Please review the Benefits tab for more information. Language Pay Differential: Employees who speak one or more languages in addition to English and who use their language skill to assist the community, may receive additional pay. More about the process can be found here. Application Materials: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to submit a work history and answer supplemental questions for this application. NOTE: This is an open and continuous recruitment for year-round employment. This means interview and hiring dates are not set at this time and will depend on position need and availability. Eligible applicants will only be contacted when positions become available. Position Summary The Portland Tennis Center is an 8 indoor/4 outdoor thriving public tennis facility located in the heart of Portland, Oregon. Our staff, patrons, and surrounding community are not only diverse, but friendly, fun, caring and down to earth. The Portland Tennis Center is the central hub for all tennis and pickleball related activities throughout Portland, managing over 100 outdoor tennis courts in our beautiful scenic parks, which gives us unlimited potential to reach thousands of people within our community for tennis and pickleball. Our vibrant Tennis Center has unique, specialized tennis programs for any level of play, including both adults and juniors with scholarship opportunities and free programs that benefit the entire community. The Portland Tennis Center aspires to meet the tennis needs of our community through professional, well trained, friendly staff and creative tennis programming for all ages. Come join the fun! This is an open and continuous recruitment for year-round employment. Eligible applicants will only be contacted when positions become available. Positions Include: Instructor I Professional Tennis Instructor Customer Service Representative Find out more below about these job types, locations, hours and pay ranges. Parks Activities Specialist - Instructor Position/s: Instructor I & Professional Tennis Instructor Professional Tennis Instructors coordinate with staff to plan and schedule classes and programs, communicate with staff regarding supplies, space, and other needs, develop a rapport with class members, and respond to questions and concerns, and observe progress and discuss it with students when appropriate. All instructors will set up and take down class equipment as necessary, and always demonstrate appropriate classroom management to ensure safe & effective classes. Instructors may provide one-on-one or small group tennis assessments and consultations as assigned. Duties include designing & implementing individual lesson programs for private lesson clients and use motivation techniques to encourage clients, promoting and assisting patrons with proper body alignment, equipment use, and safe technique when playing, and promote other Portland Parks & Recreation classes and information to participants. All instructors must follow all Portland Parks & Recreation rules, policies & procedures, maintain excellent communication with all staff & customers through verbal & written means, attend all mandatory staff meetings and required trainings, recognize, and promptly respond to safety hazards and emergency situations and all other duties as assigned. Instructor I - Assistant Instructor Type of Instruction : Assistant instructors support delivery of a variety of classes and activities. They are an aid to program delivery and not responsible for the lesson planning or class content. Shift Range: All operating hours. Professional Tennis Instructor* Type of Instruction : The ideal candidate for the Tennis Professional Instructor would develop lesson plans and curricula based upon overall program objectives and guidelines. Instruct classes in recreation and leisure services in specialty or assignment. Prepare materials for the instructor of classes; monitor participation and evaluate classes. Provide up-to-date, quality tennis assessments, individual tennis training, and high energy motivation. Professional tennis instructors teach lessons that require certification. Shift Range: All operating hours (primarily weekday afternoons and evenings). *Required Certifications (must hold at least one): Instructor Coach Certification with the USPTA or PTR Associate Coach, Professional Coach Certification with the USPTA or PTR, Elite Professional Coach Certification with the USPTA or PTR or Master Professional Coach Certification with the USPTA or PTR. Ages: Instructor (Must be at least 15 years old) Wage Range (applicants start at the entry hourly rate): Parks Activities Specialist - Instructor I $18.59 - $21.69 (entry is $18.59) Parks Activities Specialist - Professional Tennis Instructor (wages determined by level of certification below) Instructor Coach Certification with the USPTA or PTR $24.79-$30.99 (entry is $24.79) Professional Coach Certification with the USPTA or PTR $28.92-$35.12 (entry is $28.92) Elite Professional Coach Certification with USPTA or PTR $33.06-$39.25 (entry is $33.06) Master Professional Coach Certification with USPTA or PTR $37.19-$43.39 (entry is $37.19) Training Wage: Instructor training wage is $18.59 for all instructor positions. Recreation Associate - Customer Service Representative Position/s: Customer Service Representative (These positions are union represented). Staff are responsible for providing quality customer service to everyone, either on site or over the phone, when representing Portland Parks & Recreation (PP&R) in a variety of environments, including, but is not limited to: PP&R Centers/buildings, pools, parks, outreach events, schools, and other places where PP&R provides programs, activities and/or information sessions. This role has frequent interaction with the public and Portland Parks & Recreation staff. Customer Service Representative Portland Tennis Center Customer Service Representatives manage reservations, events, lessons, answer phones, provide clerical support, and process payments through ActiveNet. Assists with cleaning and maintaining the facility throughout the day and setting up equipment. Ages: Customer Service Representative (Must be at least 15 years old) Wage Range (applicants start at the entry hourly rate): Recreation Associate - Customer Service Representative $19.52 - $22.78 (entry is $19.52) Training Wage: The training wage is $19.52 for all customer service positions. Please note: This position is represented by Labors' (LiUNA) Local 483 - Recreation. Applicants start at the entry hourly rate. To view the labor agreement, please go to the Labor agreements webpage and click on the appropriate link. About Portland Parks & Recreation Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee, and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R’s ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply. Language Pay Differential: Employees who speak one or more languages in addition to English and who use their language skill to assist the community, may receive additional pay. More about the process can be found here. Studies have shown that women and People of Color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your life experiences and qualifications for the role. Have a question? Contact Information: Hannah Zeilenga, Recruiter Bureau of Human Resources Hannah.Zeilenga@portlandoregon.gov Return to the top To Qualify The following minimum qualifications are required for these positions: 1. Ability to promote a welcoming and friendly atmosphere. 2. General knowledge of assigned recreation area. 3. Ability to communicate effectively with diverse groups of people. 4. Ability to recognize and respond to safety and emergency situations. 5. Ability to problem-solve and respond to customer concerns. The Recruitment Process NOTE: This is an open and continuous recruitment for year-round employment. This means interview and hiring dates are not set at this time, and will depend on position need and availability. Eligible applicants will only be contacted when positions become available. Step 1: Apply online between July 15, 2024 - December 30, 2024 Required Application Materials: Work History Answers to the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment. Application Tips Your responses to the supplemental questions should include details describing your education, training and/or personal or professional experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your work history should support the details described in your responses to the supplemental questions. Do not attach materials not requested . Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. Step 2: Minimum Qualification Evaluation: Week of July 22, 2024, and weekly thereafter. An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their work history and supplemental questions. Your work history and answers to the supplemental questions will be the basis for our pass/fail evaluation of your qualifications for participation in the next step. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Step 3: Establishment of Eligible List: Week of July 22, 2024, and weekly thereafter. Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 4: Selection (Interview): Eligible applicants will only be contacted when positions become available. Hiring bureau will review and select candidates for an interview Step 5: Offer of Employment: Eligible applicants will only be contacted when positions become available. Step 6: Start Date: A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change. Additional Information Click here for additional information regarding the following: City of Portland Core Values Recruitment Process - Work Status Equal Employment Opportunity Veteran Preference ADA, Pregnancy, and Religious Accommodations An Equal Opportunity / Affirmative Action Employer Return to the top This summary outlines the benefit programs, actual benefits may vary depending on bargaining unit and employment status. The City of Portland offers a comprehensive benefit package that is competitive with other private and public sector employers. More detailed information can be obtained by calling the Health & Financial Benefits Office at 503-823-6031. Health Care (Medical, Vision and Dental) Casual employees can become eligible for health benefits (medical, dental & vision) through Affordable Care Act (ACA) employer provisions if they meet the necessary paid hours requirement, as determined by the Health & Financial Benefits Office. Retirement Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP) The City currently pays the employee's share of the retirement contribution. Employees who are OPSRP members are vested after five years of contributions or when they reach age 65 (age 60 for police and fire.) Sick Leave Casual employees accrue sick leave as outlined in the City of Portland protected sick time law. Family Medical Leave In accordance with federal and state law, and the City policy for family medical leave, the City grants family and medical leave to eligible employees for certain family and medical related reasons. Closing Date/Time: 12/30/2024 11:59 PM Pacific
Jul 16, 2024
Full Time
The Position About the Position Job Appointment: Casual, Part-time. Work Schedule: These are part-time positions with flexible hours and may include days, evenings, weekends, and holidays. Work hours can be assigned verbally and depend on enrollment levels, needs of the program, and other factors. There is no guarantee of the number of hours needed each week nor the number of hours worked from week to week. Employees in these positions serve at will. Work Location: Portland Tennis Center Benefits: These positions have limited benefit eligibility. Please review the Benefits tab for more information. Language Pay Differential: Employees who speak one or more languages in addition to English and who use their language skill to assist the community, may receive additional pay. More about the process can be found here. Application Materials: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to submit a work history and answer supplemental questions for this application. NOTE: This is an open and continuous recruitment for year-round employment. This means interview and hiring dates are not set at this time and will depend on position need and availability. Eligible applicants will only be contacted when positions become available. Position Summary The Portland Tennis Center is an 8 indoor/4 outdoor thriving public tennis facility located in the heart of Portland, Oregon. Our staff, patrons, and surrounding community are not only diverse, but friendly, fun, caring and down to earth. The Portland Tennis Center is the central hub for all tennis and pickleball related activities throughout Portland, managing over 100 outdoor tennis courts in our beautiful scenic parks, which gives us unlimited potential to reach thousands of people within our community for tennis and pickleball. Our vibrant Tennis Center has unique, specialized tennis programs for any level of play, including both adults and juniors with scholarship opportunities and free programs that benefit the entire community. The Portland Tennis Center aspires to meet the tennis needs of our community through professional, well trained, friendly staff and creative tennis programming for all ages. Come join the fun! This is an open and continuous recruitment for year-round employment. Eligible applicants will only be contacted when positions become available. Positions Include: Instructor I Professional Tennis Instructor Customer Service Representative Find out more below about these job types, locations, hours and pay ranges. Parks Activities Specialist - Instructor Position/s: Instructor I & Professional Tennis Instructor Professional Tennis Instructors coordinate with staff to plan and schedule classes and programs, communicate with staff regarding supplies, space, and other needs, develop a rapport with class members, and respond to questions and concerns, and observe progress and discuss it with students when appropriate. All instructors will set up and take down class equipment as necessary, and always demonstrate appropriate classroom management to ensure safe & effective classes. Instructors may provide one-on-one or small group tennis assessments and consultations as assigned. Duties include designing & implementing individual lesson programs for private lesson clients and use motivation techniques to encourage clients, promoting and assisting patrons with proper body alignment, equipment use, and safe technique when playing, and promote other Portland Parks & Recreation classes and information to participants. All instructors must follow all Portland Parks & Recreation rules, policies & procedures, maintain excellent communication with all staff & customers through verbal & written means, attend all mandatory staff meetings and required trainings, recognize, and promptly respond to safety hazards and emergency situations and all other duties as assigned. Instructor I - Assistant Instructor Type of Instruction : Assistant instructors support delivery of a variety of classes and activities. They are an aid to program delivery and not responsible for the lesson planning or class content. Shift Range: All operating hours. Professional Tennis Instructor* Type of Instruction : The ideal candidate for the Tennis Professional Instructor would develop lesson plans and curricula based upon overall program objectives and guidelines. Instruct classes in recreation and leisure services in specialty or assignment. Prepare materials for the instructor of classes; monitor participation and evaluate classes. Provide up-to-date, quality tennis assessments, individual tennis training, and high energy motivation. Professional tennis instructors teach lessons that require certification. Shift Range: All operating hours (primarily weekday afternoons and evenings). *Required Certifications (must hold at least one): Instructor Coach Certification with the USPTA or PTR Associate Coach, Professional Coach Certification with the USPTA or PTR, Elite Professional Coach Certification with the USPTA or PTR or Master Professional Coach Certification with the USPTA or PTR. Ages: Instructor (Must be at least 15 years old) Wage Range (applicants start at the entry hourly rate): Parks Activities Specialist - Instructor I $18.59 - $21.69 (entry is $18.59) Parks Activities Specialist - Professional Tennis Instructor (wages determined by level of certification below) Instructor Coach Certification with the USPTA or PTR $24.79-$30.99 (entry is $24.79) Professional Coach Certification with the USPTA or PTR $28.92-$35.12 (entry is $28.92) Elite Professional Coach Certification with USPTA or PTR $33.06-$39.25 (entry is $33.06) Master Professional Coach Certification with USPTA or PTR $37.19-$43.39 (entry is $37.19) Training Wage: Instructor training wage is $18.59 for all instructor positions. Recreation Associate - Customer Service Representative Position/s: Customer Service Representative (These positions are union represented). Staff are responsible for providing quality customer service to everyone, either on site or over the phone, when representing Portland Parks & Recreation (PP&R) in a variety of environments, including, but is not limited to: PP&R Centers/buildings, pools, parks, outreach events, schools, and other places where PP&R provides programs, activities and/or information sessions. This role has frequent interaction with the public and Portland Parks & Recreation staff. Customer Service Representative Portland Tennis Center Customer Service Representatives manage reservations, events, lessons, answer phones, provide clerical support, and process payments through ActiveNet. Assists with cleaning and maintaining the facility throughout the day and setting up equipment. Ages: Customer Service Representative (Must be at least 15 years old) Wage Range (applicants start at the entry hourly rate): Recreation Associate - Customer Service Representative $19.52 - $22.78 (entry is $19.52) Training Wage: The training wage is $19.52 for all customer service positions. Please note: This position is represented by Labors' (LiUNA) Local 483 - Recreation. Applicants start at the entry hourly rate. To view the labor agreement, please go to the Labor agreements webpage and click on the appropriate link. About Portland Parks & Recreation Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee, and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R’s ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply. Language Pay Differential: Employees who speak one or more languages in addition to English and who use their language skill to assist the community, may receive additional pay. More about the process can be found here. Studies have shown that women and People of Color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your life experiences and qualifications for the role. Have a question? Contact Information: Hannah Zeilenga, Recruiter Bureau of Human Resources Hannah.Zeilenga@portlandoregon.gov Return to the top To Qualify The following minimum qualifications are required for these positions: 1. Ability to promote a welcoming and friendly atmosphere. 2. General knowledge of assigned recreation area. 3. Ability to communicate effectively with diverse groups of people. 4. Ability to recognize and respond to safety and emergency situations. 5. Ability to problem-solve and respond to customer concerns. The Recruitment Process NOTE: This is an open and continuous recruitment for year-round employment. This means interview and hiring dates are not set at this time, and will depend on position need and availability. Eligible applicants will only be contacted when positions become available. Step 1: Apply online between July 15, 2024 - December 30, 2024 Required Application Materials: Work History Answers to the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment. Application Tips Your responses to the supplemental questions should include details describing your education, training and/or personal or professional experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your work history should support the details described in your responses to the supplemental questions. Do not attach materials not requested . Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. Step 2: Minimum Qualification Evaluation: Week of July 22, 2024, and weekly thereafter. An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their work history and supplemental questions. Your work history and answers to the supplemental questions will be the basis for our pass/fail evaluation of your qualifications for participation in the next step. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Step 3: Establishment of Eligible List: Week of July 22, 2024, and weekly thereafter. Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 4: Selection (Interview): Eligible applicants will only be contacted when positions become available. Hiring bureau will review and select candidates for an interview Step 5: Offer of Employment: Eligible applicants will only be contacted when positions become available. Step 6: Start Date: A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change. Additional Information Click here for additional information regarding the following: City of Portland Core Values Recruitment Process - Work Status Equal Employment Opportunity Veteran Preference ADA, Pregnancy, and Religious Accommodations An Equal Opportunity / Affirmative Action Employer Return to the top This summary outlines the benefit programs, actual benefits may vary depending on bargaining unit and employment status. The City of Portland offers a comprehensive benefit package that is competitive with other private and public sector employers. More detailed information can be obtained by calling the Health & Financial Benefits Office at 503-823-6031. Health Care (Medical, Vision and Dental) Casual employees can become eligible for health benefits (medical, dental & vision) through Affordable Care Act (ACA) employer provisions if they meet the necessary paid hours requirement, as determined by the Health & Financial Benefits Office. Retirement Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP) The City currently pays the employee's share of the retirement contribution. Employees who are OPSRP members are vested after five years of contributions or when they reach age 65 (age 60 for police and fire.) Sick Leave Casual employees accrue sick leave as outlined in the City of Portland protected sick time law. Family Medical Leave In accordance with federal and state law, and the City policy for family medical leave, the City grants family and medical leave to eligible employees for certain family and medical related reasons. Closing Date/Time: 12/30/2024 11:59 PM Pacific
City of Portland, Oregon
Portland, Oregon, United States
The Position Portland Parks & Recreation is hiring people for part-time, year-round jobs in the Recreation Division. Job Appointment: Casual, Part-Time Work Schedule: These are part-time positions with flexible hours and may include days, evenings, weekends, and holidays. Work hours can be assigned verbally and depend on enrollment levels, needs of the program, and other factors. There is no guarantee of the number of hours needed each week nor the number of hours worked from week to week. Employees in these positions serve at will. Work Location: At various locations across Portland, OR. Benefits: These positions have limited benefit eligibility. Please review the Benefits tab for more information. Language Pay Differential: Employees who speak one or more languages in addition to English and who use their language skill to assist the community, may receive additional pay. More about the process can be found here. Application Materials: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to submit a work history and answer supplemental questions for this application. NOTE: This is an open and continuous recruitment for year-round employment. This means interview and hiring dates are not set at this time and will depend on position need and availability. Eligible applicants will only be contacted when positions become available. Position Summary: The Community Music Center (CMC) has provided opportunities for the community to learn about, make, and enjoy music for over 60 years and is in SE Portland. CMC's partner in East Portland is the Center Powered by Y.O.U.T.H. (Youth Organized and United to Help), a non-profit dedicated to serving black and brown youth. The Multnomah Arts Center (MAC), one of the largest comprehensive community arts centers for visual, performing, and literary arts in the nation, has served the community for nearly 50 years from its SW Portland location. MAC also provides programs in various locations in East Portland to increase access to arts education through MAC Community Engagement. Both CMC and MAC provide high quality instruction in the arts to all interested persons regardless of ability, age, race, religion, ethnic origin, or financial means, and are part of Portland Parks & Recreation's Arts, Culture and Special Events division. While there may not be a position open at the time you apply, we are interested to learn of your ability to work with us now or in the future. You will only be contacted if there is a position open that matches the information you submit in your application. Positions include: Specialized Arts Instructors Instructor II Attendant Customer Service Representative Find out more below about the job types, locations, hours and pay ranges. PARKS ACTIVITIES SPECIALIST - INSTRUCTOR Position/s: Specialized Arts Instructor, Instructor I, and Instructor II Instructorsgather, share, and inspire, creating a safe space of belonging for participants to tell their story and grow in ability, creativity, and expression. They prepare and provide individual lessons, classes, or other activities for specialized arts & music programs for any age group (see "Types of Instruction", below). All instructors create a welcoming atmosphere, engage with park and facility guests, provide excellent customer service and are a resource for PP&R information. The position maintains clean facilities and/or park spaces, monitors use of space and needs of guests, is proactive in addressing potential safety concerns, upholds the PP&R code of conduct, communicates with supervisor, rangers, and security under established guidelines. The employee monitors participation and completes needed paperwork and record keeping and may be required to clean equipment and high-touch surfaces in the classroom. Specialized Arts Instructor Types of Instruction: All artistic practices, including culturally specific styles and genres, will be considered. Current instruction includes music classes, ensembles & choirs, private & group music lessons, dance, theatre, drawing, painting, ceramics, metalsmithing, printmaking, book arts, woodworking, textiles, photography, and literary arts. Locations: Community Music Center (music only), Multnomah Arts Center (all arts instruction areas) and MAC Community Engagement locations around Portland (all arts instruction areas). Shift Times: All operating hours. Requirements: Specialized Arts Instructors must meet the requirements below: Minimum of 500 hours of prior teaching experienceHave had significant traditional/non-traditional professional learning and/or development. Examples of this can include, but are not limited to: An accredited degree or certificate program in a specialized art form(s) OR Long-term self-lead practice of art form(s)/discipline(s), which may include teaching and/or continued education. Instructor II - General Instructor Types of Instruction: General Instructors are responsible for lesson planning, class content, and instrumental instruction for a variety of music activities in group and individual instruction settings, including music theory, guitar, piano, audio recording, beat-making, MIDI, and DAW with proficiency in Logic and Ableton Live. Locations: CMC at Center Powered by Y.O.U.TH 16126 SE Stark St Shift Range: All operating hours. Instructor I - Assistant Instructor Type of Instruction : Assistant instructors support delivery of a variety of classes and activities. They are an aid to program delivery and not responsible for the lesson planning or class content. Locations: CMC at Center Powered by Y.O.U.TH 16126 SE Stark St Shift Range: All operating hours. Ages: Instructor I (Must be at least 16 years old) Instructor II and Specialized Arts Instructor (Must be at least 18 years old) Wage Range (applicants start at the entry hourly rate): Parks Activities Specialist - Specialized Arts Instructor $30.99 - $39.25 (entry is $30.99-$36.16 based on experience) Parks Activities Specialist - Instructor II $20.66 - $27.37 (entry is $20.66-$23.76 based on experience) Parks Activities Specialist - Instructor I $18.59 - $21.69 (entry is $18.59) Training Wage: Instructor training wage is $18.59 for all instructor positions. Return to the top RECREATION ASSOCIATE - ATTENDANT Position: Attendant - This position is union represented. Attendants monitor drop-in recreation activities or events in the area of assignment. The position creates a welcoming atmosphere, engages with park and facility guests, provides excellent customer service and is a resource to the public for PP&R information. The employee maintains clean facilities and/or park spaces, monitors use of space and needs of guests, is proactive in addressing potential safety concerns, upholds the PP&R code of conduct, communicates with supervisor, rangers, and security under established guidelines. The employee monitors participation and completes the necessary paperwork and record keeping. Attendant - Event Hosts Hosts create a welcoming atmosphere. Event hosts facilitate event set-up and clean-up and physically move equipment from space to space inside the facility and outdoors if applicable. Open and/or close and secure classroom or building. Works independently to monitor use of space and needs of guests. Is proactive in addressing potential safety concerns and upholds the PP&R code of conduct. Basic knowledge of arts/music equipment needed, relevant to work site/area. Location : Community Music Center Shift Ranges : Can include weekday and weekend mornings, afternoon, and evenings. Ages: Attendant (Must be 18 years old) Wage Range (applicants start at the entry hourly rate): Recreation Associate - Attendant $19.52 - $22.78 (entry is $19.52) Training Wage: The training wage is $19.52 for all attendant positions. Please note: This position is represented by Labors' (LiUNA) Local 483 - Recreation. Applicants start at the entry hourly rate. To view the labor agreement, please go to the Labor agreements webpage and click on the appropriate link. Return to the top RECREATION ASSOCIATE - CUSTOMER SERVICE REPRESENTATIVE Position: Customer Service Representative - This position is union represented. Responsible for providing quality customer service to everyone, either on site or over the phone, when representing Portland Parks & Recreation (PP&R) in a variety of environments, including, but not limited to, PP&R Centers/buildings, pools, parks, outreach events, schools, and other places where PP&R provides programs, activities and/or information sessions. This includes frequent interaction with the public and Portland Parks & Recreation staff. General relevant knowledge of arts/music is important for Arts Center representatives. Customer Service Representative Complete registrations for activities and process and collect admissions for drop-in activities including art studios. Additionally, sell concessions, process payments, answer phones, provide clerical support, take messages, and support facility rentals. Assist with cleaning, activity equipment set-up and storage, and maintaining the facility throughout the day. Locations: Community Music Center, Multnomah Arts Center Shift Ranges: Can include weekday and weekend mornings, afternoon, and evenings. Ages: Customer Service Representative (Must be 18 years old) Wage Range (applicants start at the entry hourly rate): Recreation Associate - Customer Service Representative $19.52 - $22.78 (entry is $19.52) Training Wage: The training wage is $19.52 for all customer service positions. Please note: This position is represented by Labors' (LiUNA) Local 483 - Recreation. Applicants start at the entry hourly rate. To view the labor agreement, please go to the Labor agreements webpage and click on the appropriate link. Return to the top About the Bureau: Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee, and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R’s ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply. Language Pay Differential: Employees who speak one or more languages in addition to English and who use their language skill to assist the community, may receive additional pay. More about the process can be found here. Studies have shown that women and People of Color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your life experiences and qualifications for the role. Have a question? Hannah Zeilenga Recruiter, Bureau of Human Resources Hannah.Zeilenga@PortlandOregon.gov Return to the top To Qualify The following minimum qualifications required for these positions are: Ability to promote a welcoming and friendly atmosphere. Knowledge of assigned recreation area. Ability to communicate effectively with diverse groups of people. Ability to recognize and respond to safety and emergency situations. Ability to problem-solve and respond to customer concerns. The Recruitment Process Recruiting process STEP 1: Apply online between July 15, 2024 - December 30, 2024 Early applications are encouraged. Required Application Materials: Work History Answer to the Supplemental Questions (click on the Questions tab to preview the questions) NOTE: This is an open and continuous recruitment for year-round employment. This means interview and hiring dates are not set at this time and will depend on position need and availability. Eligible applicants will only be contacted when positions become available. Optional Application Materials: If you would like to request Veterans’ Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment. To learn about Veterans’ Preference, click here. Application Tips: Your responses to the supplemental questions should include details describing your education, training and/or experience (personal or professional), and where obtained, which clearly reflects your qualifications for each of the numbered items in the “To Qualify” section of this announcement. Do not attach any additional documents. Please note all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. Step 2: Minimum Qualification Evaluation: Week of July 22, 2024, and weekly thereafter There will be an evaluation of each applicant’s training and paid and unpaid experience, as demonstrated in their work history and supplemental questions. Your work history and responses to the supplemental questions will be the basis for our pass/fail evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notices of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Step 3: Establishment of Eligible List: Week of July 22, 2024, and weekly thereafter Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 4: Selection (Interview): Eligible applicants will only be contacted when positions become available. Hiring bureau will review and select candidates for an interview. Step 5: Offer of Employment: Eligible applicants will only be contacted when positions become available. Step 6: Start Date: A start date will be determined after all the conditions of employment have been met. *Timeline is approximate and subject to change. Additional Information Click here for additional information regarding the following: City of Portland Core Values Recruitment Process - Work Status Equal Employment Opportunity Veteran Preference ADA, Pregnancy, and Religious Accommodations An Equal Opportunity / Affirmative Action Employer Return to the top This summary outlines the benefit programs, actual benefits may vary depending on bargaining unit and employment status. The City of Portland offers a comprehensive benefit package that is competitive with other private and public sector employers. More detailed information can be obtained by calling the Health & Financial Benefits Office at 503-823-6031. Health Care (Medical, Vision and Dental) Casual employees can become eligible for health benefits (medical, dental & vision) through Affordable Care Act (ACA) employer provisions if they meet the necessary paid hours requirement, as determined by the Health & Financial Benefits Office. Retirement Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP) The City currently pays the employee's share of the retirement contribution. Employees who are OPSRP members are vested after five years of contributions or when they reach age 65 (age 60 for police and fire.) Sick Leave Casual employees accrue sick leave as outlined in the City of Portland protected sick time law. Family Medical Leave In accordance with federal and state law, and the City policy for family medical leave, the City grants family and medical leave to eligible employees for certain family and medical related reasons. Closing Date/Time: 12/30/2024 11:59 PM Pacific
Jul 16, 2024
Full Time
The Position Portland Parks & Recreation is hiring people for part-time, year-round jobs in the Recreation Division. Job Appointment: Casual, Part-Time Work Schedule: These are part-time positions with flexible hours and may include days, evenings, weekends, and holidays. Work hours can be assigned verbally and depend on enrollment levels, needs of the program, and other factors. There is no guarantee of the number of hours needed each week nor the number of hours worked from week to week. Employees in these positions serve at will. Work Location: At various locations across Portland, OR. Benefits: These positions have limited benefit eligibility. Please review the Benefits tab for more information. Language Pay Differential: Employees who speak one or more languages in addition to English and who use their language skill to assist the community, may receive additional pay. More about the process can be found here. Application Materials: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to submit a work history and answer supplemental questions for this application. NOTE: This is an open and continuous recruitment for year-round employment. This means interview and hiring dates are not set at this time and will depend on position need and availability. Eligible applicants will only be contacted when positions become available. Position Summary: The Community Music Center (CMC) has provided opportunities for the community to learn about, make, and enjoy music for over 60 years and is in SE Portland. CMC's partner in East Portland is the Center Powered by Y.O.U.T.H. (Youth Organized and United to Help), a non-profit dedicated to serving black and brown youth. The Multnomah Arts Center (MAC), one of the largest comprehensive community arts centers for visual, performing, and literary arts in the nation, has served the community for nearly 50 years from its SW Portland location. MAC also provides programs in various locations in East Portland to increase access to arts education through MAC Community Engagement. Both CMC and MAC provide high quality instruction in the arts to all interested persons regardless of ability, age, race, religion, ethnic origin, or financial means, and are part of Portland Parks & Recreation's Arts, Culture and Special Events division. While there may not be a position open at the time you apply, we are interested to learn of your ability to work with us now or in the future. You will only be contacted if there is a position open that matches the information you submit in your application. Positions include: Specialized Arts Instructors Instructor II Attendant Customer Service Representative Find out more below about the job types, locations, hours and pay ranges. PARKS ACTIVITIES SPECIALIST - INSTRUCTOR Position/s: Specialized Arts Instructor, Instructor I, and Instructor II Instructorsgather, share, and inspire, creating a safe space of belonging for participants to tell their story and grow in ability, creativity, and expression. They prepare and provide individual lessons, classes, or other activities for specialized arts & music programs for any age group (see "Types of Instruction", below). All instructors create a welcoming atmosphere, engage with park and facility guests, provide excellent customer service and are a resource for PP&R information. The position maintains clean facilities and/or park spaces, monitors use of space and needs of guests, is proactive in addressing potential safety concerns, upholds the PP&R code of conduct, communicates with supervisor, rangers, and security under established guidelines. The employee monitors participation and completes needed paperwork and record keeping and may be required to clean equipment and high-touch surfaces in the classroom. Specialized Arts Instructor Types of Instruction: All artistic practices, including culturally specific styles and genres, will be considered. Current instruction includes music classes, ensembles & choirs, private & group music lessons, dance, theatre, drawing, painting, ceramics, metalsmithing, printmaking, book arts, woodworking, textiles, photography, and literary arts. Locations: Community Music Center (music only), Multnomah Arts Center (all arts instruction areas) and MAC Community Engagement locations around Portland (all arts instruction areas). Shift Times: All operating hours. Requirements: Specialized Arts Instructors must meet the requirements below: Minimum of 500 hours of prior teaching experienceHave had significant traditional/non-traditional professional learning and/or development. Examples of this can include, but are not limited to: An accredited degree or certificate program in a specialized art form(s) OR Long-term self-lead practice of art form(s)/discipline(s), which may include teaching and/or continued education. Instructor II - General Instructor Types of Instruction: General Instructors are responsible for lesson planning, class content, and instrumental instruction for a variety of music activities in group and individual instruction settings, including music theory, guitar, piano, audio recording, beat-making, MIDI, and DAW with proficiency in Logic and Ableton Live. Locations: CMC at Center Powered by Y.O.U.TH 16126 SE Stark St Shift Range: All operating hours. Instructor I - Assistant Instructor Type of Instruction : Assistant instructors support delivery of a variety of classes and activities. They are an aid to program delivery and not responsible for the lesson planning or class content. Locations: CMC at Center Powered by Y.O.U.TH 16126 SE Stark St Shift Range: All operating hours. Ages: Instructor I (Must be at least 16 years old) Instructor II and Specialized Arts Instructor (Must be at least 18 years old) Wage Range (applicants start at the entry hourly rate): Parks Activities Specialist - Specialized Arts Instructor $30.99 - $39.25 (entry is $30.99-$36.16 based on experience) Parks Activities Specialist - Instructor II $20.66 - $27.37 (entry is $20.66-$23.76 based on experience) Parks Activities Specialist - Instructor I $18.59 - $21.69 (entry is $18.59) Training Wage: Instructor training wage is $18.59 for all instructor positions. Return to the top RECREATION ASSOCIATE - ATTENDANT Position: Attendant - This position is union represented. Attendants monitor drop-in recreation activities or events in the area of assignment. The position creates a welcoming atmosphere, engages with park and facility guests, provides excellent customer service and is a resource to the public for PP&R information. The employee maintains clean facilities and/or park spaces, monitors use of space and needs of guests, is proactive in addressing potential safety concerns, upholds the PP&R code of conduct, communicates with supervisor, rangers, and security under established guidelines. The employee monitors participation and completes the necessary paperwork and record keeping. Attendant - Event Hosts Hosts create a welcoming atmosphere. Event hosts facilitate event set-up and clean-up and physically move equipment from space to space inside the facility and outdoors if applicable. Open and/or close and secure classroom or building. Works independently to monitor use of space and needs of guests. Is proactive in addressing potential safety concerns and upholds the PP&R code of conduct. Basic knowledge of arts/music equipment needed, relevant to work site/area. Location : Community Music Center Shift Ranges : Can include weekday and weekend mornings, afternoon, and evenings. Ages: Attendant (Must be 18 years old) Wage Range (applicants start at the entry hourly rate): Recreation Associate - Attendant $19.52 - $22.78 (entry is $19.52) Training Wage: The training wage is $19.52 for all attendant positions. Please note: This position is represented by Labors' (LiUNA) Local 483 - Recreation. Applicants start at the entry hourly rate. To view the labor agreement, please go to the Labor agreements webpage and click on the appropriate link. Return to the top RECREATION ASSOCIATE - CUSTOMER SERVICE REPRESENTATIVE Position: Customer Service Representative - This position is union represented. Responsible for providing quality customer service to everyone, either on site or over the phone, when representing Portland Parks & Recreation (PP&R) in a variety of environments, including, but not limited to, PP&R Centers/buildings, pools, parks, outreach events, schools, and other places where PP&R provides programs, activities and/or information sessions. This includes frequent interaction with the public and Portland Parks & Recreation staff. General relevant knowledge of arts/music is important for Arts Center representatives. Customer Service Representative Complete registrations for activities and process and collect admissions for drop-in activities including art studios. Additionally, sell concessions, process payments, answer phones, provide clerical support, take messages, and support facility rentals. Assist with cleaning, activity equipment set-up and storage, and maintaining the facility throughout the day. Locations: Community Music Center, Multnomah Arts Center Shift Ranges: Can include weekday and weekend mornings, afternoon, and evenings. Ages: Customer Service Representative (Must be 18 years old) Wage Range (applicants start at the entry hourly rate): Recreation Associate - Customer Service Representative $19.52 - $22.78 (entry is $19.52) Training Wage: The training wage is $19.52 for all customer service positions. Please note: This position is represented by Labors' (LiUNA) Local 483 - Recreation. Applicants start at the entry hourly rate. To view the labor agreement, please go to the Labor agreements webpage and click on the appropriate link. Return to the top About the Bureau: Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee, and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R’s ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply. Language Pay Differential: Employees who speak one or more languages in addition to English and who use their language skill to assist the community, may receive additional pay. More about the process can be found here. Studies have shown that women and People of Color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. If you are interested in applying, we encourage you to think broadly about your life experiences and qualifications for the role. Have a question? Hannah Zeilenga Recruiter, Bureau of Human Resources Hannah.Zeilenga@PortlandOregon.gov Return to the top To Qualify The following minimum qualifications required for these positions are: Ability to promote a welcoming and friendly atmosphere. Knowledge of assigned recreation area. Ability to communicate effectively with diverse groups of people. Ability to recognize and respond to safety and emergency situations. Ability to problem-solve and respond to customer concerns. The Recruitment Process Recruiting process STEP 1: Apply online between July 15, 2024 - December 30, 2024 Early applications are encouraged. Required Application Materials: Work History Answer to the Supplemental Questions (click on the Questions tab to preview the questions) NOTE: This is an open and continuous recruitment for year-round employment. This means interview and hiring dates are not set at this time and will depend on position need and availability. Eligible applicants will only be contacted when positions become available. Optional Application Materials: If you would like to request Veterans’ Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment. To learn about Veterans’ Preference, click here. Application Tips: Your responses to the supplemental questions should include details describing your education, training and/or experience (personal or professional), and where obtained, which clearly reflects your qualifications for each of the numbered items in the “To Qualify” section of this announcement. Do not attach any additional documents. Please note all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. Step 2: Minimum Qualification Evaluation: Week of July 22, 2024, and weekly thereafter There will be an evaluation of each applicant’s training and paid and unpaid experience, as demonstrated in their work history and supplemental questions. Your work history and responses to the supplemental questions will be the basis for our pass/fail evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notices of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Step 3: Establishment of Eligible List: Week of July 22, 2024, and weekly thereafter Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 4: Selection (Interview): Eligible applicants will only be contacted when positions become available. Hiring bureau will review and select candidates for an interview. Step 5: Offer of Employment: Eligible applicants will only be contacted when positions become available. Step 6: Start Date: A start date will be determined after all the conditions of employment have been met. *Timeline is approximate and subject to change. Additional Information Click here for additional information regarding the following: City of Portland Core Values Recruitment Process - Work Status Equal Employment Opportunity Veteran Preference ADA, Pregnancy, and Religious Accommodations An Equal Opportunity / Affirmative Action Employer Return to the top This summary outlines the benefit programs, actual benefits may vary depending on bargaining unit and employment status. The City of Portland offers a comprehensive benefit package that is competitive with other private and public sector employers. More detailed information can be obtained by calling the Health & Financial Benefits Office at 503-823-6031. Health Care (Medical, Vision and Dental) Casual employees can become eligible for health benefits (medical, dental & vision) through Affordable Care Act (ACA) employer provisions if they meet the necessary paid hours requirement, as determined by the Health & Financial Benefits Office. Retirement Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP) The City currently pays the employee's share of the retirement contribution. Employees who are OPSRP members are vested after five years of contributions or when they reach age 65 (age 60 for police and fire.) Sick Leave Casual employees accrue sick leave as outlined in the City of Portland protected sick time law. Family Medical Leave In accordance with federal and state law, and the City policy for family medical leave, the City grants family and medical leave to eligible employees for certain family and medical related reasons. Closing Date/Time: 12/30/2024 11:59 PM Pacific
Introduction THIS IS A NEW CONTINUOUS EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended. The upcoming filing deadlines are as follows: Friday, October 18, 2024 If you have previously applied or started an application for the Sheriff's Safety Aide , Examination #23-8752-01 , please contact the examination analyst, Elaine Lemi, at elaine.lemi@acgov.org to reapply. In order to reapply, you must contact the analyst to have your previous application released back to you. DO NOT SUBMIT A DUPLICATE APPLICATION . * The scores and dispositions of candidates for this examination will be merged with previous exam participants. If you previously submitted an application and choose to reapply, your new score/disposition will replace your current disposition. If you do not wish to change your score/disposition, you are not required to reapply to this examination. Candidates who received a qualifying score cannot participate in the examination within six (6) months of their disposition notice. Candidates who did not qualify may reapply sixty (60) days from their disposition notice. Candidates who failed any of the exam components (i.e., written, oral exam), may reapply sixty (60) days from the exam date. * Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Applications will only be accepted online. Applications received after the filing deadline will be considered for the next testing cycle. DESCRIPTION ABOUT THE ALAMEDA COUNTY SHERIFF'S OFFICE The Alameda County Sheriff's Office is a full-service law enforcement agency accredited through the Commission on Accreditation for Law Enforcement Agencies (CALEA) for its law enforcement services, its Regional Training Center, and its Dispatch Unit; the American Society of Crime Laboratory Directors Laboratory Accreditation Board for its Crime Lab; the Bomb Squad Commanders Advisory Board for its Explosive Ordinance Unit. Additionally, the agency's health care provider, Wellpath, has experience working with the National Commission on Correctional Health Care (NCCHC). The Sheriff's Office has a currentbudget of approximately $600 million and has over 1600 authorized positions, including in excess of 1000 sworn personnel. The agency's Chief Executive Officer is Sheriff / Coroner Yesenia L. Sanchez, who is assisted in the operation of the agency by Undersheriff April Luckett-Fahimi, Assistant Sheriff's Emmanuel Christy and Daniel McNaughton. The Sheriff of Alameda County is responsible for a vast array of tasks and duties, including the following: Providing security to the Consolidated Superior Courts Operating the Coroner's Bureau Operating a full-service criminalistics laboratory Performing Civil Process Operating a County Jail (Santa Rita) Operating the County Office of Emergency Services Providing patrol and investigative services to the unincorporated areas of Alameda County Pursuant to contractual agreements, providing patrol and investigative services to the City of Dublin,Oakland International Airport, Highland County Hospital, Social Services, and to the Alameda-Contra Costa Transit District Conducting a basic academy pursuant to Police Officer Standards and Training (P.O.S.T.) requirements. [ Sheriff's Academy website ] Providing Fish and Game enforcement Project Director of the Narcotics Task Force Serving as the Executive Director of the Sexual Assault Felony Enforcement (SAFE) Task Force Operating a Marine Patrol Unit in the San Francisco Bay waters. For more detailed information about the agency, visit: Alameda County Sheriff's Office . THE POSITION Under general supervision, to aid in providing public safety services at the Oakland International Airport by observing assigned areas and checkpoints, documenting, and reporting suspicious activities to appropriate Sheriff’s Office staff, to assist the general public and to do related work as required. This class is distinguished from the class of Sheriff’s Technician in that the duties assigned to Sheriff’s Safety Aides are neither as extensive nor as technical as those assigned to the former class. For more detailed information about the job classification, visit: Sheriff's Safety Aide (#8752) . MINIMUM QUALIFICATIONS Education and Experience: Possession of a high school diploma, G.E.D. equivalency or high school proficiency certificate. Any combination of experience, training and/or education, which would allow a candidate to possess the knowledge, skills, and abilities, required below. License: Possession of a valid California State Motor Vehicle Operator's license. Special Requirements: Must have eyesight correctable to 20/20 with or without the use of corrective lenses, including freedom from color blindness. Must hear and speak suitably for normal conversation Must pass a thorough background investigation. Must be available to work varying shifts of 8, 10, or 12 hours, days, evenings, weekends and rotating shifts including weekends and holidays. Must be able to accept positions throughout Alameda County and be subject to rotation of assignments. Must wear a uniform as specified by the Sheriff. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of: • Basic security principals. Ability to: • Safely operate a motor vehicle. • Operate public safety communications equipment (hand held, portable or mobile two-way radios). • Communicate clearly and concisely in writing. • Observe and accurately report on activities relating to public safety functions. • Maintain accurate records. • Work courteously with the public. • Demonstrate interpersonal sensitivity. • Work independently. • Use good judgment in emergency or critical situations. • Read and comprehend written policies and directives. • Pay attention to details of and strictly enforce the safety regulations for the assigned duty station. • Be attentive and alert to the details of the surrounding work areas for up to 12 hours at a time. • Decipher radio traffic. • Anticipate and identify approaching, vehicles. • Detect warning sounds/alarms and recognize related danger. • Ascertain sound direction. • Walk or stand for long periods of time. • Work outside in all types of weather. • Effectively communicate verbally with the public and other employees. EXAMINATION COMPONENTS THE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS: 1) A review of candidates' applications and supplemental questionnaire to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. 2) A WRITTEN EXAMINATION (Qualifying only). Candidates passing this test will move on to the next step in the examination process. 3) An ORAL EXAMINATION which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises. CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. For more information on the Civil Service Selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs . Selection Plan Applicants will be informed via e-mail with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency: TENTATIVE SELECTION PLAN - For applications submitted by the October 18, 2024, filing deadline. Deadline for Filing: *Friday, October 18, 2024, at 5:00 PM Review for Minimum Qualifications: *Thursday, October 24, 2024 Written Exam *Wednesday, November 13, 2024 Oral Exam *Wednesday, December 4, 2024, and Thursday, December 5, 2024 Applicants who submitted their application by the July 19, 2024, filing deadline , and passed the written exam will be invited to interview on Tuesday, September 10, 2024, or Wednesday, September 11, 2024 . Schedule notices will be emailed to applicants at least 10-days prior to their interview date. *Updated 8/26/2024 Veterans’ Preference Each applicant entitled to veterans’ preference as provided in the Alameda County Civil Service Rules who has served in the armed forces of the United States during a war or campaign as defined by Section 1897 of the Government Code of the State of California and who has been discharged or released under honorable conditions and wishes to claim such preference shall do so by presenting proof of his/her honorable discharge (DD214) from the armed forces of the United States, showing the dates of his/her military service. Each applicant entitled to Disabled Veterans’ points as provided in the Alameda County Civil Service Rules, who wishes to claim such preference shall additionally present proof of military-connected disability from the United States Veterans Administration. U.S. military veterans (including applicants already employed by the County of Alameda) intending to claim preferential consideration pursuant to Alameda County Civil Service Rules must present proof of honorable discharge or release (DD Form 214) concurrent with this application but in no event later than the final step in the recruitment process (usually the oral interview.) To claim veteran’s preference, proof must be presented during check in on the date of the applicant’s scheduled oral interview. Failure to submit proof by this date will forfeit the applicant's claim to veterans' preference in such examination. Candidates will be required to presenta valid photoI.D. for admittance to each phase of the examination, i.e., driver's license, military I.D., Passport, or California Department of Motor Vehicle's I.D. card. *WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN* Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statues. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs . BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall wellbeing. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Catastrophic Sick Leave Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g., At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g., theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com, @acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page and clicking on the link 'last notice sent' for the respective recruitment. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email box Noreply@jobaps.com are routed to an unmonitored mailbox. All notices are generated through an automated email notification system. Replies to the email box are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs . You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied. Elaine Lemi | Human Resources Analyst Human Resource Services, County of Alameda (510) 272-6434 | elaine.lemi@acgov.org DISASTER SERVICE WORKER All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Closing Date/Time: Continuous
Jul 14, 2024
Introduction THIS IS A NEW CONTINUOUS EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended. The upcoming filing deadlines are as follows: Friday, October 18, 2024 If you have previously applied or started an application for the Sheriff's Safety Aide , Examination #23-8752-01 , please contact the examination analyst, Elaine Lemi, at elaine.lemi@acgov.org to reapply. In order to reapply, you must contact the analyst to have your previous application released back to you. DO NOT SUBMIT A DUPLICATE APPLICATION . * The scores and dispositions of candidates for this examination will be merged with previous exam participants. If you previously submitted an application and choose to reapply, your new score/disposition will replace your current disposition. If you do not wish to change your score/disposition, you are not required to reapply to this examination. Candidates who received a qualifying score cannot participate in the examination within six (6) months of their disposition notice. Candidates who did not qualify may reapply sixty (60) days from their disposition notice. Candidates who failed any of the exam components (i.e., written, oral exam), may reapply sixty (60) days from the exam date. * Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Applications will only be accepted online. Applications received after the filing deadline will be considered for the next testing cycle. DESCRIPTION ABOUT THE ALAMEDA COUNTY SHERIFF'S OFFICE The Alameda County Sheriff's Office is a full-service law enforcement agency accredited through the Commission on Accreditation for Law Enforcement Agencies (CALEA) for its law enforcement services, its Regional Training Center, and its Dispatch Unit; the American Society of Crime Laboratory Directors Laboratory Accreditation Board for its Crime Lab; the Bomb Squad Commanders Advisory Board for its Explosive Ordinance Unit. Additionally, the agency's health care provider, Wellpath, has experience working with the National Commission on Correctional Health Care (NCCHC). The Sheriff's Office has a currentbudget of approximately $600 million and has over 1600 authorized positions, including in excess of 1000 sworn personnel. The agency's Chief Executive Officer is Sheriff / Coroner Yesenia L. Sanchez, who is assisted in the operation of the agency by Undersheriff April Luckett-Fahimi, Assistant Sheriff's Emmanuel Christy and Daniel McNaughton. The Sheriff of Alameda County is responsible for a vast array of tasks and duties, including the following: Providing security to the Consolidated Superior Courts Operating the Coroner's Bureau Operating a full-service criminalistics laboratory Performing Civil Process Operating a County Jail (Santa Rita) Operating the County Office of Emergency Services Providing patrol and investigative services to the unincorporated areas of Alameda County Pursuant to contractual agreements, providing patrol and investigative services to the City of Dublin,Oakland International Airport, Highland County Hospital, Social Services, and to the Alameda-Contra Costa Transit District Conducting a basic academy pursuant to Police Officer Standards and Training (P.O.S.T.) requirements. [ Sheriff's Academy website ] Providing Fish and Game enforcement Project Director of the Narcotics Task Force Serving as the Executive Director of the Sexual Assault Felony Enforcement (SAFE) Task Force Operating a Marine Patrol Unit in the San Francisco Bay waters. For more detailed information about the agency, visit: Alameda County Sheriff's Office . THE POSITION Under general supervision, to aid in providing public safety services at the Oakland International Airport by observing assigned areas and checkpoints, documenting, and reporting suspicious activities to appropriate Sheriff’s Office staff, to assist the general public and to do related work as required. This class is distinguished from the class of Sheriff’s Technician in that the duties assigned to Sheriff’s Safety Aides are neither as extensive nor as technical as those assigned to the former class. For more detailed information about the job classification, visit: Sheriff's Safety Aide (#8752) . MINIMUM QUALIFICATIONS Education and Experience: Possession of a high school diploma, G.E.D. equivalency or high school proficiency certificate. Any combination of experience, training and/or education, which would allow a candidate to possess the knowledge, skills, and abilities, required below. License: Possession of a valid California State Motor Vehicle Operator's license. Special Requirements: Must have eyesight correctable to 20/20 with or without the use of corrective lenses, including freedom from color blindness. Must hear and speak suitably for normal conversation Must pass a thorough background investigation. Must be available to work varying shifts of 8, 10, or 12 hours, days, evenings, weekends and rotating shifts including weekends and holidays. Must be able to accept positions throughout Alameda County and be subject to rotation of assignments. Must wear a uniform as specified by the Sheriff. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of: • Basic security principals. Ability to: • Safely operate a motor vehicle. • Operate public safety communications equipment (hand held, portable or mobile two-way radios). • Communicate clearly and concisely in writing. • Observe and accurately report on activities relating to public safety functions. • Maintain accurate records. • Work courteously with the public. • Demonstrate interpersonal sensitivity. • Work independently. • Use good judgment in emergency or critical situations. • Read and comprehend written policies and directives. • Pay attention to details of and strictly enforce the safety regulations for the assigned duty station. • Be attentive and alert to the details of the surrounding work areas for up to 12 hours at a time. • Decipher radio traffic. • Anticipate and identify approaching, vehicles. • Detect warning sounds/alarms and recognize related danger. • Ascertain sound direction. • Walk or stand for long periods of time. • Work outside in all types of weather. • Effectively communicate verbally with the public and other employees. EXAMINATION COMPONENTS THE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS: 1) A review of candidates' applications and supplemental questionnaire to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. 2) A WRITTEN EXAMINATION (Qualifying only). Candidates passing this test will move on to the next step in the examination process. 3) An ORAL EXAMINATION which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises. CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. For more information on the Civil Service Selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs . Selection Plan Applicants will be informed via e-mail with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency: TENTATIVE SELECTION PLAN - For applications submitted by the October 18, 2024, filing deadline. Deadline for Filing: *Friday, October 18, 2024, at 5:00 PM Review for Minimum Qualifications: *Thursday, October 24, 2024 Written Exam *Wednesday, November 13, 2024 Oral Exam *Wednesday, December 4, 2024, and Thursday, December 5, 2024 Applicants who submitted their application by the July 19, 2024, filing deadline , and passed the written exam will be invited to interview on Tuesday, September 10, 2024, or Wednesday, September 11, 2024 . Schedule notices will be emailed to applicants at least 10-days prior to their interview date. *Updated 8/26/2024 Veterans’ Preference Each applicant entitled to veterans’ preference as provided in the Alameda County Civil Service Rules who has served in the armed forces of the United States during a war or campaign as defined by Section 1897 of the Government Code of the State of California and who has been discharged or released under honorable conditions and wishes to claim such preference shall do so by presenting proof of his/her honorable discharge (DD214) from the armed forces of the United States, showing the dates of his/her military service. Each applicant entitled to Disabled Veterans’ points as provided in the Alameda County Civil Service Rules, who wishes to claim such preference shall additionally present proof of military-connected disability from the United States Veterans Administration. U.S. military veterans (including applicants already employed by the County of Alameda) intending to claim preferential consideration pursuant to Alameda County Civil Service Rules must present proof of honorable discharge or release (DD Form 214) concurrent with this application but in no event later than the final step in the recruitment process (usually the oral interview.) To claim veteran’s preference, proof must be presented during check in on the date of the applicant’s scheduled oral interview. Failure to submit proof by this date will forfeit the applicant's claim to veterans' preference in such examination. Candidates will be required to presenta valid photoI.D. for admittance to each phase of the examination, i.e., driver's license, military I.D., Passport, or California Department of Motor Vehicle's I.D. card. *WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN* Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statues. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs . BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall wellbeing. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Catastrophic Sick Leave Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g., At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g., theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com, @acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page and clicking on the link 'last notice sent' for the respective recruitment. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email box Noreply@jobaps.com are routed to an unmonitored mailbox. All notices are generated through an automated email notification system. Replies to the email box are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs . You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied. Elaine Lemi | Human Resources Analyst Human Resource Services, County of Alameda (510) 272-6434 | elaine.lemi@acgov.org DISASTER SERVICE WORKER All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Closing Date/Time: Continuous
The Position Come to a City that Builds Careers! As one of the largest cities in Broward County, the City of Hollywood provides an energetic, innovative and collaborative work environment for its employees. Want Top Notch Insurance? We offer low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans. Need Work Life Balance? We have got you covered with a 4-Day Work Week and an Award Winning Wellness Program. And We Don’t Stop There. The City of Hollywood provides a generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave. Repaying Student Loans? Employees at the City with 10 years of public service and on-time payments qualify for the Federal Student Loan Forgiveness Program. Let’s Partner Together and Come Grow with the City of Hollywood. Apply Now! For more information about this position and our competitive pay, benefits package and pension plan, refer to this job posting or our City website at https://www.governmentjobs.com/careers/hollywoodfl . Starting Pay For This Position Is Within $27.09 - $31.00 Per Hour Dependent On Qualifications JOB SUMMARY: This is a technical position performing highly complex specialized work in payroll operations. Employees in this class assist the Payroll Coordinator and supports the processing, timekeeping and maintenance of payroll related tasks. Work involves knowledge and use of Oracle Cloud Application, UGK Workforce Management System, Kronos Timeclocks, and ADP Software Programs. Key areas of responsibility include reviewing and auditing personnel action forms, earning and deduction changes and payroll time entries for compliance with established policies, deadlines, bargaining unit union contracts, civil service rules and applicable wage tables. Other responsibilities include assisting with payroll processing, validation of pre and post implementation, preparing reports, processing garnishments, ensuring payroll records are updated and accurate and correcting inaccuracies whenever possible and inputting data from time sheets to computerized payroll system where applicable. Work is performed independently and reviewed by supervisor. Incumbents communicate both orally and in writing with employees, City Departments and the public on payroll issues and inquiries. ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Reviews and assists in the correction of all personnel action changes, including but not limited to, new hires, salary changes, incentive pays, assignment pays, promotions, reclassifications, bonus payments, and terminations/retirements into the system. Enters all payroll entries related to the processing of personnel action transactions. Reviews payroll actions and payroll activities, including but not limited to, validation of time entry, ensuring accuracy of earnings, validation of payroll liabilities, deductions and loans to the City, and issuance of disbursement vouchers. Assists in resolving payroll discrepancies. Process all miscellaneous changes including, W-4’s, union dues, deferred compensation, wage garnishment orders, pension contributions, and direct deposit enrollment and changes. Process leave payouts and retroactive payments as required and in accordance with agreements and policies. Reviews and transmits completed time entries from UGK Software platforms, Kronos and Telestaff for payroll processing via Crosswalk to Oracle Cloud. Reviews and validates change requests, also known as delta files, for accuracy and makes changes as required for correct payroll entries. Extracts reports and sends to General Accounting to assist in the validation of biweekly disbursement vouchers for payroll payments. Prepares various reports on a biweekly basis for distribution to departments as required at the request of Budget, Grants, and Public Safety. Validates, verifies and reconciles information and balance adjustments for W-2 forms prior to issuance. Prepare, print and distribute W-2 forms at year end. Maintains, for audit purposes, all employee files within the payroll office. Files all employee documentation received and processed in the payroll system. Bind and file all associated payroll reports on a biweekly basis. Assist in the preparation of various statements for employment and wage verification requests received from outside agencies, departments, and auditors Provides information, within appropriate confidentiality guidelines, in response to inquiries from employees, City Departments and the public. Annually prepares and coordinates all appropriate payroll reports and/or files for archiving through Records and Archives Division in accordance with State of Florida General Retention Policy. Provides information in response to employees’ and public inquiries. Assist employees with accessing payroll self-service portal for W-2s, paystubs and pay information, password reset, and contact information update. Must effectively and positively represent the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation. Must establish and maintain effective and professional relationships with work colleagues, supervisors, and managers. Performs other related work and/or special research projects as required or assigned by Payroll Manager. The Requirements EDUCATION/EXPERIENCE: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required: Associate’s Degree in Accounting, Finance, Business or related appropriate discipline or two (2) years of college-level coursework in accounting, finance business administration or related field. Two (2) years of progressively responsible experience in payroll processing, financial record keeping, and timekeeping in a centralized payroll operation required. Preferred: Bachelor’s Degree in Accounting, Finance, Business or related appropriate discipline Six (6) years of progressively responsible experience in payroll, preferably governmental payroll. Experience preferably working for a governmental organization with 1,000 or more employees. Proficiency with computer applications, including timekeeping systems, payroll processing systems, and spreadsheets required. Experience in Kronos, ADP, Oracle HCM, OTBI report creation and Excel preferred. Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements. Special Requirements: Essential employees may be required to work during a declared emergency. The employee’s Department Head will determine who will be required to work. CERTIFICATES, LICENSES, REGISTRATIONS : Valid Driver’s License: With proof of automobile insurance Background Check: Must have an acceptable background record Driving Abstract: Must have an acceptable driving record KNOWLEDGE, SKILLS, ABILITIES: Knowledge of Microsoft Office Applications, , Oracle Cloud, Kronos, Telestaff, ADP, 12-digit calculator, etc. Knowledge of all City’s bargaining units, pay plans, Human Resource policies and benefit policies applicable to payroll. Ability to analyze complex data in a high-volume setting. Ability to understand and follow complex oral and written instructions. Ability to establish and maintain effective working relationships with employees at all levels in the City and with the public and outside agencies. Ability to work independently and exercise good judgment. Ability to communicate information tactfully and impartially, orally and in writing. Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers, and the public. PHYSICAL DEMANDS: The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to conduct sedentary work, light work, crouch, finger objects, grasp, handle, hear, kneel, make rational decisions, reach, use repetitive motion, speak, talk, and visualize. Employees sit most of the time but may walk or stand for brief periods of time. The position involves light physical demands, such as exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or negligible amount of force constantly to move objects. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT: Work is performed primarily in an office environment that requires the employee to be sensitive to change and responsive to changing goals, priorities, and needs. The Examination Required Education and Background Information: Look over the announcement carefully to determine your eligibility. Please note minimum education and experience requirements. Closed competitive positions are open only to employees while open competitive positions are open to anyone who meets the minimum qualifications for the position. Evidence of a GED test score is required if submitted for high school diploma. Applicants are responsible for clearly documenting work experience and/or providing all relevant information at the time of application. Additional information will not be accepted after the announcement closing date. Veteran's Preference: The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes.For additional information, please refer to the Florida Department of Veterans' Affairs . Additional Information All successful applicants will be required to pass an extensive background which may include criminal history searches, driving history checks, credit report, courthouse searches, education verification, employment verification, professional license verification, or other search methods as deemed necessary for the position. In addition, the applicant will be required to undergo a medical examination, which may include a drug screening, prior to appointment. EMPLOYMENT OF RELATIVES: The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions: The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list; The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board; The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee. As of 12/15/2005 the City will require all newly hired employees to sign an affidavit affirming non-usage of tobacco or tobacco products within the last year prior to submission of application and will continue to be a non-user of tobacco products throughout employment with the City of Hollywood. REASONABLE ACCOMMODATION: The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216. All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications). The City of Hollywood is an Equal Opportunity / Equal Access Employer. SUMMARY OF BENEFITS FOR EXECUTIVE, MANAGEMENT, & TECHNICAL EMPLOYEES Executive, Management, and Technical level employees shall accrue two hundred (200) hours of vacation leave per vacation year, except for vacation leave directly approved by the City Commission (the vacation leave year shall begin on October 1st and end on the following September 30th). Employees in these classifications shall be required to utilize eighty (80) hours of vacation during the vacation year for which it is earned or it will be lost at the end of the vacation year (In individual circumstances, the City Manager may determine that vacation that is unable to be used may be paid out rather than lost or may remain in the employees bank). The remaining days may be carried forward and must be used within fifteen (15) months following the vacation year in which the leave is earned or be liquidated by cash payment at the end of the fifteen (15) month period. Such leave that is liquidated by cash payment shall be paid at the employee's rate of pay when the vacation time was earned. Such leave shall be earned on an accrual basis of 7.69 hours per bi-weekly pay period, except for the leave directly approved by the City Commission. Executive, Management & Technical employees accrue eight (8) hours of sick leave per month with no limit on the amount that is accumulated. Accrued sick leave shall be terminally paid at the following rates in relationship to years of service with the City: Accrued Sick Leave Payout Less than five (5) year 20% sick leave Five (5) to ten (10) years 40% sick leave Ten (10) or more years 80% sick leave Upon the accumulation of 200 sick leave hours, all employees have the option of converting up to forty-eight (48) hours of sick leave to vacation leave. Employees may participate in the City’s Sick Leave Pool Program upon the completion of one year of employment and with a minimum accumulation of ninety-six (96) hours of sick and/or vacation leave. This program entitles eligible employees to participate in extended sick leave benefits for cases involving non-work related catastrophic or long-term illnesses or injuries. Executive, Management & Technical employees shall accrue forty (40) personal leave hours per fiscal year. The personal leave year shall begin on October 1st and end on the following September 30th. Personal leave days will not accumulate from year to year and cannot be liquidated by cash payment. In the first year, employees hired after October 1 through February 1 will accrue 30 hours personal leave. Employees hired after February 1 through June 1 will accrue 20 hours of personal leave during their first year. Employee hired after June 1 will not accrued any personal leave during their first personal leave year. Executive, Management & Technical employees will receive two paid wellness workdays (either 8 or 10 hour days) each fiscal year. These days are provided to promote well-being and wellness. These paid workdays must be used within the fiscal year in which they are earned or will be lost. Executive, Management & Technical employees may receive the following paid holidays: New Year's Day |Martin Luther King, Jr.'s Birthday |President's Day |Memorial Day |Juneteenth |Independence Day |Labor Day |Veteran's Day |Thanksgiving Day |Day after Thanksgiving |Christmas Eve |Christmas Day |New Year's Eve Executive, Management & Technical employees will receive 40 hours of paid bereavement leave in the event of an immediate family member passing. Executive, Management & Technical employees will receive longevity compensation added to their base salary for the following cumulative years of service with the City: 5 years of service 5% 10 years of service 3% 12.5 years of service 2.75% 15 years of service 2% Executive, Management & Technical employees and families shall be provided the option of coverage in the City’s health insurance plans. The City will contribute 80% of the premium for employees electing single or dependent coverage on the OAP plan and the employee will be responsible for contributing 20% of the premium; The City will contribute 100% of the premium for employees electing single coverage on the OAPIN plan. For employees adding dependents, the City will contribute 90% toward the premium and the employee will be responsible for contributing 10% of the premium. For 2024, the biweekly rates are as follows: Enrollment Tier | Medical OAP | Medical OAPIN Employee Only |$87.89 |$0 Employee +1 |$175.78 |$39.34 Employee + 2 or More |$281.24 |$86.56 Each member shall have the option of completing an annual wellness preventative physical through the City’s contracted provider currently named Life Scan with the costs of the scan paid for by the City up to $395 for each member which includes a comprehensive medical evaluation, ultrasound imaging, cardio-pulmonary assessments, vision and hearing test, and extensive laboratory blood profiles. Executive, Management & Technical employees shall be provided group dental with $19.00 of the monthly premium costs paid by the City. There are three benefit plan offerings. For 2024, the biweekly rates are as follows: Enrollment Tier | Dental DPPO Low | Dental DPPO High | Dental DPPO Buy UP Employee Only |$5.17 |$21.37 |$25.11 Employee +1 |$14.80 |$40.68 |$46.82 Employee + 2 or More |$23.69 |$58.51 |$66.86 Executive, Management & Technical employees shall have the option to purchase vision coverage through payroll deductions. Three plans are offered. For 2024, the biweekly rates are as follows: Enrollment Tier | VSP Option 1 | VSP Option 2 | VSP Option 3 Employee Only |$2.36 |$3.87 |$4.44 Employee +1 |$4.73 |$7.73 |$8.87 Employee + 2 or More |$7.61 |$12.45 |$14.28 Executive, Management & Technical employees will receive from the City a “use it or lose it” Health Reimbursement Account annually. The amount to the employee is determined by the employee’s medical enrollment status or if no coverage is elected then it will default to the lowest level. The level of the City contribution will be reevaluated once a year. The levels are: Single or no coverage = $400; Employee plus one = $600; and Employee plus two or more = $1000. In addition, the employee may establish and contribute to a Flexible Spending Account. The City and the employee will make contributions into the employee's Retiree Health Saving Account based on the employee's years of service as follows: From 1 - 9 years of service = $10 bi-weekly From 10 to 19 years of service from = $25 bi-weekly 20 or more years of service = $35 bi-weekly Executive, Management & Technical employees shall be provided with term life insurance of $100,000 with all premium costs paid by the City. Employees shall have the option of purchasing additional term life insurance at group rates up to an additional maximum amount of $475,000. Executive, Management & Technical employees receive Disability Salary Replacement Insurance that will provide for a 60% base salary benefit after a ninety (90) day waiting period. During the ninety (90) day waiting period, an employee may utilize accrued sick and vacation leave. Upon entering the program, the employee may continue to use sick and vacation leave to make up the difference between 60% of salary and 100% of salary. Executive, Management & Technical employees (except the City Manager and City Attorney) are required to participate in the City Pension Plan. All employees will be required to contribute 8% pretax dollars to the employee’s retirement fund. An employee is vested in the pension plan after seven years of continuous service. To be eligible for normal retirement an employee must be age 65 with 7 years of service, age 62 with 25 years of service or age 60 with 30 years of service. The service retirement annuity (pension) is equal to 2.5% of the employee's average salary for the highest 130 consecutive biweekly pay periods of credited service multiplied by the employee's years of credited service. To file a claim for benefits under the General Pension Plan or to receive a copy of the Plan or a copy of the Summary Plan Description (SPD), contact the COHERF Pension Office at 954-921-3333. Executive, Management & Technical employees are eligible to apply for tuition reimbursement in accordance with the following guidelines: Graduate Benefit Grade of B or Better 100% Reimbursement at State tuition rates Grade of Pass 100% Reimbursement at State tuition rates Undergraduate Benefit Grade of C or Better 100% Reimbursement at State tuition rates Grade of Pass 100% Reimbursement at State tuition rates Reimbursement may not exceed $3,000 for any employee in any one fiscal year. Any coursework eligible for reimbursement must have a direct relationship to the job requirements of the employee’s position. Reimbursement may only be provided for attendance at an accredited college or university. Employees enrolled in a technical or vocational institution shall not be eligible for tuition reimbursement under this program. Reimbursement shall be available for books and course fees subject to the approval of the Department/Office Director and City Manager or designee. Tuition is subject to the approval of the Department/Office Director and City Manager or designee. Employees who receive benefits under this program, who voluntarily leave the City's employment within two (2) years of receiving such benefit, shall be responsible for reimbursing the City for the entire cost of this benefit. To the considered for Educational Reimbursement, all coursework must be properly approved prior to the beginning of the class by the Department/Office Director and the City Manager or designee. Executive employees may be provided with the use of a City vehicle or a car allowance of $400 per month. Management employees may be provided with the use of a City vehicle or a car allowance or $300 per month. Such benefit shall be determined at the sole discretion of the City Manager. Executive, Management & Technical employees may be provided with a cellular phone allowance of $70.00 per month. Such benefit shall be determined at the sole discretion of the City Manager. Executive, Management & Technical employees have the option of joining the Sun Credit Union. Executive, Management & Technical employees have the option of participating in payroll Direct Deposit. Executive, Management & Technical employees may enter a Deferred Compensation Program through payroll deduction. Executive, Management & Technical employees have the option of participating in Pre-paid Legal/ID Theft Protection Plans and Supplemental Insurance through voluntary payroll deductions. Executive, Management & Technical employees are eligible to participate in the City’s Work/Life Assistance Program offering a wide range of services and support. Executive, Management & Technical employees may have access the City’s fitness facility free of charge. IMPORTANT NOTICE - This document ‘BENEFITS SUMMARY’, is intended only as a summary of some of the benefits employees may be entitled to as an employee of the City of Hollywood. This is NOT a legal document, does NOT represent any guarantees, and is subject to change at any time. Closing Date/Time: 9/10/2024 11:59 PM Eastern
Aug 28, 2024
Part Time
The Position Come to a City that Builds Careers! As one of the largest cities in Broward County, the City of Hollywood provides an energetic, innovative and collaborative work environment for its employees. Want Top Notch Insurance? We offer low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans. Need Work Life Balance? We have got you covered with a 4-Day Work Week and an Award Winning Wellness Program. And We Don’t Stop There. The City of Hollywood provides a generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave. Repaying Student Loans? Employees at the City with 10 years of public service and on-time payments qualify for the Federal Student Loan Forgiveness Program. Let’s Partner Together and Come Grow with the City of Hollywood. Apply Now! For more information about this position and our competitive pay, benefits package and pension plan, refer to this job posting or our City website at https://www.governmentjobs.com/careers/hollywoodfl . Starting Pay For This Position Is Within $27.09 - $31.00 Per Hour Dependent On Qualifications JOB SUMMARY: This is a technical position performing highly complex specialized work in payroll operations. Employees in this class assist the Payroll Coordinator and supports the processing, timekeeping and maintenance of payroll related tasks. Work involves knowledge and use of Oracle Cloud Application, UGK Workforce Management System, Kronos Timeclocks, and ADP Software Programs. Key areas of responsibility include reviewing and auditing personnel action forms, earning and deduction changes and payroll time entries for compliance with established policies, deadlines, bargaining unit union contracts, civil service rules and applicable wage tables. Other responsibilities include assisting with payroll processing, validation of pre and post implementation, preparing reports, processing garnishments, ensuring payroll records are updated and accurate and correcting inaccuracies whenever possible and inputting data from time sheets to computerized payroll system where applicable. Work is performed independently and reviewed by supervisor. Incumbents communicate both orally and in writing with employees, City Departments and the public on payroll issues and inquiries. ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Reviews and assists in the correction of all personnel action changes, including but not limited to, new hires, salary changes, incentive pays, assignment pays, promotions, reclassifications, bonus payments, and terminations/retirements into the system. Enters all payroll entries related to the processing of personnel action transactions. Reviews payroll actions and payroll activities, including but not limited to, validation of time entry, ensuring accuracy of earnings, validation of payroll liabilities, deductions and loans to the City, and issuance of disbursement vouchers. Assists in resolving payroll discrepancies. Process all miscellaneous changes including, W-4’s, union dues, deferred compensation, wage garnishment orders, pension contributions, and direct deposit enrollment and changes. Process leave payouts and retroactive payments as required and in accordance with agreements and policies. Reviews and transmits completed time entries from UGK Software platforms, Kronos and Telestaff for payroll processing via Crosswalk to Oracle Cloud. Reviews and validates change requests, also known as delta files, for accuracy and makes changes as required for correct payroll entries. Extracts reports and sends to General Accounting to assist in the validation of biweekly disbursement vouchers for payroll payments. Prepares various reports on a biweekly basis for distribution to departments as required at the request of Budget, Grants, and Public Safety. Validates, verifies and reconciles information and balance adjustments for W-2 forms prior to issuance. Prepare, print and distribute W-2 forms at year end. Maintains, for audit purposes, all employee files within the payroll office. Files all employee documentation received and processed in the payroll system. Bind and file all associated payroll reports on a biweekly basis. Assist in the preparation of various statements for employment and wage verification requests received from outside agencies, departments, and auditors Provides information, within appropriate confidentiality guidelines, in response to inquiries from employees, City Departments and the public. Annually prepares and coordinates all appropriate payroll reports and/or files for archiving through Records and Archives Division in accordance with State of Florida General Retention Policy. Provides information in response to employees’ and public inquiries. Assist employees with accessing payroll self-service portal for W-2s, paystubs and pay information, password reset, and contact information update. Must effectively and positively represent the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation. Must establish and maintain effective and professional relationships with work colleagues, supervisors, and managers. Performs other related work and/or special research projects as required or assigned by Payroll Manager. The Requirements EDUCATION/EXPERIENCE: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required: Associate’s Degree in Accounting, Finance, Business or related appropriate discipline or two (2) years of college-level coursework in accounting, finance business administration or related field. Two (2) years of progressively responsible experience in payroll processing, financial record keeping, and timekeeping in a centralized payroll operation required. Preferred: Bachelor’s Degree in Accounting, Finance, Business or related appropriate discipline Six (6) years of progressively responsible experience in payroll, preferably governmental payroll. Experience preferably working for a governmental organization with 1,000 or more employees. Proficiency with computer applications, including timekeeping systems, payroll processing systems, and spreadsheets required. Experience in Kronos, ADP, Oracle HCM, OTBI report creation and Excel preferred. Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements. Special Requirements: Essential employees may be required to work during a declared emergency. The employee’s Department Head will determine who will be required to work. CERTIFICATES, LICENSES, REGISTRATIONS : Valid Driver’s License: With proof of automobile insurance Background Check: Must have an acceptable background record Driving Abstract: Must have an acceptable driving record KNOWLEDGE, SKILLS, ABILITIES: Knowledge of Microsoft Office Applications, , Oracle Cloud, Kronos, Telestaff, ADP, 12-digit calculator, etc. Knowledge of all City’s bargaining units, pay plans, Human Resource policies and benefit policies applicable to payroll. Ability to analyze complex data in a high-volume setting. Ability to understand and follow complex oral and written instructions. Ability to establish and maintain effective working relationships with employees at all levels in the City and with the public and outside agencies. Ability to work independently and exercise good judgment. Ability to communicate information tactfully and impartially, orally and in writing. Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers, and the public. PHYSICAL DEMANDS: The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to conduct sedentary work, light work, crouch, finger objects, grasp, handle, hear, kneel, make rational decisions, reach, use repetitive motion, speak, talk, and visualize. Employees sit most of the time but may walk or stand for brief periods of time. The position involves light physical demands, such as exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or negligible amount of force constantly to move objects. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT: Work is performed primarily in an office environment that requires the employee to be sensitive to change and responsive to changing goals, priorities, and needs. The Examination Required Education and Background Information: Look over the announcement carefully to determine your eligibility. Please note minimum education and experience requirements. Closed competitive positions are open only to employees while open competitive positions are open to anyone who meets the minimum qualifications for the position. Evidence of a GED test score is required if submitted for high school diploma. Applicants are responsible for clearly documenting work experience and/or providing all relevant information at the time of application. Additional information will not be accepted after the announcement closing date. Veteran's Preference: The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes.For additional information, please refer to the Florida Department of Veterans' Affairs . Additional Information All successful applicants will be required to pass an extensive background which may include criminal history searches, driving history checks, credit report, courthouse searches, education verification, employment verification, professional license verification, or other search methods as deemed necessary for the position. In addition, the applicant will be required to undergo a medical examination, which may include a drug screening, prior to appointment. EMPLOYMENT OF RELATIVES: The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions: The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list; The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board; The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee. As of 12/15/2005 the City will require all newly hired employees to sign an affidavit affirming non-usage of tobacco or tobacco products within the last year prior to submission of application and will continue to be a non-user of tobacco products throughout employment with the City of Hollywood. REASONABLE ACCOMMODATION: The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216. All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications). The City of Hollywood is an Equal Opportunity / Equal Access Employer. SUMMARY OF BENEFITS FOR EXECUTIVE, MANAGEMENT, & TECHNICAL EMPLOYEES Executive, Management, and Technical level employees shall accrue two hundred (200) hours of vacation leave per vacation year, except for vacation leave directly approved by the City Commission (the vacation leave year shall begin on October 1st and end on the following September 30th). Employees in these classifications shall be required to utilize eighty (80) hours of vacation during the vacation year for which it is earned or it will be lost at the end of the vacation year (In individual circumstances, the City Manager may determine that vacation that is unable to be used may be paid out rather than lost or may remain in the employees bank). The remaining days may be carried forward and must be used within fifteen (15) months following the vacation year in which the leave is earned or be liquidated by cash payment at the end of the fifteen (15) month period. Such leave that is liquidated by cash payment shall be paid at the employee's rate of pay when the vacation time was earned. Such leave shall be earned on an accrual basis of 7.69 hours per bi-weekly pay period, except for the leave directly approved by the City Commission. Executive, Management & Technical employees accrue eight (8) hours of sick leave per month with no limit on the amount that is accumulated. Accrued sick leave shall be terminally paid at the following rates in relationship to years of service with the City: Accrued Sick Leave Payout Less than five (5) year 20% sick leave Five (5) to ten (10) years 40% sick leave Ten (10) or more years 80% sick leave Upon the accumulation of 200 sick leave hours, all employees have the option of converting up to forty-eight (48) hours of sick leave to vacation leave. Employees may participate in the City’s Sick Leave Pool Program upon the completion of one year of employment and with a minimum accumulation of ninety-six (96) hours of sick and/or vacation leave. This program entitles eligible employees to participate in extended sick leave benefits for cases involving non-work related catastrophic or long-term illnesses or injuries. Executive, Management & Technical employees shall accrue forty (40) personal leave hours per fiscal year. The personal leave year shall begin on October 1st and end on the following September 30th. Personal leave days will not accumulate from year to year and cannot be liquidated by cash payment. In the first year, employees hired after October 1 through February 1 will accrue 30 hours personal leave. Employees hired after February 1 through June 1 will accrue 20 hours of personal leave during their first year. Employee hired after June 1 will not accrued any personal leave during their first personal leave year. Executive, Management & Technical employees will receive two paid wellness workdays (either 8 or 10 hour days) each fiscal year. These days are provided to promote well-being and wellness. These paid workdays must be used within the fiscal year in which they are earned or will be lost. Executive, Management & Technical employees may receive the following paid holidays: New Year's Day |Martin Luther King, Jr.'s Birthday |President's Day |Memorial Day |Juneteenth |Independence Day |Labor Day |Veteran's Day |Thanksgiving Day |Day after Thanksgiving |Christmas Eve |Christmas Day |New Year's Eve Executive, Management & Technical employees will receive 40 hours of paid bereavement leave in the event of an immediate family member passing. Executive, Management & Technical employees will receive longevity compensation added to their base salary for the following cumulative years of service with the City: 5 years of service 5% 10 years of service 3% 12.5 years of service 2.75% 15 years of service 2% Executive, Management & Technical employees and families shall be provided the option of coverage in the City’s health insurance plans. The City will contribute 80% of the premium for employees electing single or dependent coverage on the OAP plan and the employee will be responsible for contributing 20% of the premium; The City will contribute 100% of the premium for employees electing single coverage on the OAPIN plan. For employees adding dependents, the City will contribute 90% toward the premium and the employee will be responsible for contributing 10% of the premium. For 2024, the biweekly rates are as follows: Enrollment Tier | Medical OAP | Medical OAPIN Employee Only |$87.89 |$0 Employee +1 |$175.78 |$39.34 Employee + 2 or More |$281.24 |$86.56 Each member shall have the option of completing an annual wellness preventative physical through the City’s contracted provider currently named Life Scan with the costs of the scan paid for by the City up to $395 for each member which includes a comprehensive medical evaluation, ultrasound imaging, cardio-pulmonary assessments, vision and hearing test, and extensive laboratory blood profiles. Executive, Management & Technical employees shall be provided group dental with $19.00 of the monthly premium costs paid by the City. There are three benefit plan offerings. For 2024, the biweekly rates are as follows: Enrollment Tier | Dental DPPO Low | Dental DPPO High | Dental DPPO Buy UP Employee Only |$5.17 |$21.37 |$25.11 Employee +1 |$14.80 |$40.68 |$46.82 Employee + 2 or More |$23.69 |$58.51 |$66.86 Executive, Management & Technical employees shall have the option to purchase vision coverage through payroll deductions. Three plans are offered. For 2024, the biweekly rates are as follows: Enrollment Tier | VSP Option 1 | VSP Option 2 | VSP Option 3 Employee Only |$2.36 |$3.87 |$4.44 Employee +1 |$4.73 |$7.73 |$8.87 Employee + 2 or More |$7.61 |$12.45 |$14.28 Executive, Management & Technical employees will receive from the City a “use it or lose it” Health Reimbursement Account annually. The amount to the employee is determined by the employee’s medical enrollment status or if no coverage is elected then it will default to the lowest level. The level of the City contribution will be reevaluated once a year. The levels are: Single or no coverage = $400; Employee plus one = $600; and Employee plus two or more = $1000. In addition, the employee may establish and contribute to a Flexible Spending Account. The City and the employee will make contributions into the employee's Retiree Health Saving Account based on the employee's years of service as follows: From 1 - 9 years of service = $10 bi-weekly From 10 to 19 years of service from = $25 bi-weekly 20 or more years of service = $35 bi-weekly Executive, Management & Technical employees shall be provided with term life insurance of $100,000 with all premium costs paid by the City. Employees shall have the option of purchasing additional term life insurance at group rates up to an additional maximum amount of $475,000. Executive, Management & Technical employees receive Disability Salary Replacement Insurance that will provide for a 60% base salary benefit after a ninety (90) day waiting period. During the ninety (90) day waiting period, an employee may utilize accrued sick and vacation leave. Upon entering the program, the employee may continue to use sick and vacation leave to make up the difference between 60% of salary and 100% of salary. Executive, Management & Technical employees (except the City Manager and City Attorney) are required to participate in the City Pension Plan. All employees will be required to contribute 8% pretax dollars to the employee’s retirement fund. An employee is vested in the pension plan after seven years of continuous service. To be eligible for normal retirement an employee must be age 65 with 7 years of service, age 62 with 25 years of service or age 60 with 30 years of service. The service retirement annuity (pension) is equal to 2.5% of the employee's average salary for the highest 130 consecutive biweekly pay periods of credited service multiplied by the employee's years of credited service. To file a claim for benefits under the General Pension Plan or to receive a copy of the Plan or a copy of the Summary Plan Description (SPD), contact the COHERF Pension Office at 954-921-3333. Executive, Management & Technical employees are eligible to apply for tuition reimbursement in accordance with the following guidelines: Graduate Benefit Grade of B or Better 100% Reimbursement at State tuition rates Grade of Pass 100% Reimbursement at State tuition rates Undergraduate Benefit Grade of C or Better 100% Reimbursement at State tuition rates Grade of Pass 100% Reimbursement at State tuition rates Reimbursement may not exceed $3,000 for any employee in any one fiscal year. Any coursework eligible for reimbursement must have a direct relationship to the job requirements of the employee’s position. Reimbursement may only be provided for attendance at an accredited college or university. Employees enrolled in a technical or vocational institution shall not be eligible for tuition reimbursement under this program. Reimbursement shall be available for books and course fees subject to the approval of the Department/Office Director and City Manager or designee. Tuition is subject to the approval of the Department/Office Director and City Manager or designee. Employees who receive benefits under this program, who voluntarily leave the City's employment within two (2) years of receiving such benefit, shall be responsible for reimbursing the City for the entire cost of this benefit. To the considered for Educational Reimbursement, all coursework must be properly approved prior to the beginning of the class by the Department/Office Director and the City Manager or designee. Executive employees may be provided with the use of a City vehicle or a car allowance of $400 per month. Management employees may be provided with the use of a City vehicle or a car allowance or $300 per month. Such benefit shall be determined at the sole discretion of the City Manager. Executive, Management & Technical employees may be provided with a cellular phone allowance of $70.00 per month. Such benefit shall be determined at the sole discretion of the City Manager. Executive, Management & Technical employees have the option of joining the Sun Credit Union. Executive, Management & Technical employees have the option of participating in payroll Direct Deposit. Executive, Management & Technical employees may enter a Deferred Compensation Program through payroll deduction. Executive, Management & Technical employees have the option of participating in Pre-paid Legal/ID Theft Protection Plans and Supplemental Insurance through voluntary payroll deductions. Executive, Management & Technical employees are eligible to participate in the City’s Work/Life Assistance Program offering a wide range of services and support. Executive, Management & Technical employees may have access the City’s fitness facility free of charge. IMPORTANT NOTICE - This document ‘BENEFITS SUMMARY’, is intended only as a summary of some of the benefits employees may be entitled to as an employee of the City of Hollywood. This is NOT a legal document, does NOT represent any guarantees, and is subject to change at any time. Closing Date/Time: 9/10/2024 11:59 PM Eastern
Introduction THIS IS A NEW ASSEMBLED EXAMINATION . The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended. Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Applications will only be accepted online. DESCRIPTION THECOUNTY Alameda County, located on the east side of San Francisco Bay, is California's seventh-largest county. The County employs 9,700 full-time employees and operates on an annual budget of $3.4 billion. Oakland, the County seat, is California's eighth-largest city. One and a half million people call Alameda County home and live in a variety of incorporated cities, unincorporated communities, and rural areas. As a major urban county, Alameda provides a full range of services to its citizens. The County is a blend of culturally and ethnically diverse communities, and its mixture of cosmopolitan and suburban areas provides the perfect environment for families and their active lifestyles. The County offers extensive cultural resources, countless recreational opportunities, and an array of fine public and private colleges and universities. ALAMEDA COUNTY HEALTH Alameda County Health is the local government agency that promotes and protects the health and well-being of all who live, work, learn, and play in Alameda County. We coordinate services and cultivate partnerships with community organizations and providers to help ensure access, organize, and deliver health care and services to people with Medi-Cal and without insurance, support resilient communities, and improve health for all. We focus on health equity by developing programs and systemic solutions that reduce disparities for the people and communities we serve. Alameda County Health’s departments and programs focus on services and support that provide care for the whole person. The Behavioral Health Department provides mental health and substance use services for people with Medi-Cal and without insurance and supports people along their path to wellness, recovery, and resilience. The Environmental Health Department works to keep our air, water, and food safe; it regulates, protects, and promotes the health of everyone in Alameda County by enforcing environmental health codes to reduce exposure to toxins and diseases. The Public Health Department focuses on community and population-level health, preventing and addressing root causes of health inequity across a range of communicable and chronic diseases. Alameda County Health also provides services through Housing and Homelessness Services, Emergency Medical Services Agency, HealthPAC, and Healthy Schools and Communities. BEHAVIORAL HEALTH DEPARTMENT As part of Alameda County Health, the Behavioral Health Department supports people with Medi-Cal and without insurance living with serious mental illness and substance use conditions along their path toward wellness, recovery, and resiliency. We provide services through a network of contracted mental health and substance use providers and administer the State’s resources and training for behavioral health providers, case managers, and other healthcare professionals. We advocate for our patients and families and create space for personal engagement in their care. We are outpatient specialists for mental health services for older adults and youth, substance use providers and treatment program specialists, advocates for quality improvement and patients’ rights, and psychiatric and integrated health care providers. For more information about Alameda County Behavioral Health, please visit www.acbhcs.org . THE POSITION Under general supervision, to review, evaluate, edit and process claims for payment for Behavioral Health Care Services Providers; to verify eligibility for a variety of insurance plans/programs, determine the primary payor and establish payment authorization based on program requirements; and to perform other related duties as assigned. These positions are located in the Behavioral Health Care Services, Claims Processing Center and report to the Health Care Claims Manager. Health Care Claims Examiners process a variety of provider claims for services rendered to beneficiaries of Alameda County Medi-Cal program, CalWORKS program, Child and Family Services program, Healthy Families program and Indigent Children program, and other benefit plans for Psychological services. Health Care Claims Examiner II is the journey-level class in the Health Care Claims Examiner series. Under minimal supervision, incumbents perform duties of a complex and technical nature in processing claims requiring in-depth knowledge of appropriate insurance benefit plans, program regulations, payment or denial practices, policies and procedures, and contract interpretation. This class is further distinguished from the next higher class of Health Care Claims Manager, in that the latter class has supervisory responsibilities and manages the activities of the Claims Processing Center. THE IDEAL CANDIDATE In addition to meeting the minimum qualifications and knowledge and skills below, the ideal candidate will be: A quality-oriented individual who accomplishes tasks by being attentive to details and who understands the importance of checking processes and tasks over time in order to minimize consequence of errors. Someone who is analytical, resourceful, and skilled at gathering and synthesizing information from a variety of stakeholders and sources in an objective, unbiased manner to reach a conclusion. A competent decision maker capable of taking action consistent with all available facts, constraints, and probable consequences in a fast-paced environment by identifying and understanding issues, problems, and opportunities, and comparing data from different sources to draw conclusions. An effective communicator who conveys information and in a manner that meets audience needs; someone able to develop and maintain effective relationships with others and who relates well to people of diverse cultures, interpersonal styles, abilities, motivations, or backgrounds even in times of conflict. Someone who is agile and capable of smoothly and quickly adapting to change , is open to different perspectives, and who adjusts effectively to work within new work structures, processes, requirements, or cultures. An experienced health care claims professional who keeps up with terminology and current developments and trends in health care claims processing and who has achieved sufficient technical skill and/or knowledge in order to process claim payments and verify eligibility for a variety of insurance plans/programs. Someone who is well organized and able to plan and coordinate work activities , successfully managing several tasks at once to ensure that work is completed efficiently. Someone who is able to handle all work matters in a highly confidential , objective and professional manner. For a detailed listing of the essential responsibilities and core competency requirements for this position, please click here for the job description. MINIMUM QUALIFICATIONS The minimum professional requirements for admission to the competitive assessment process include : Either Experience: The equivalent of six months of full-time satisfactory experience in the Health Care Claims Examiner I or higher classification in the Alameda County classified service. Or II The equivalent of two years full-time experience in reviewing, evaluating, editing and processing claims for payment, and determining eligibility for a variety of insurance plans/programs in a health care environment. NOTE : The Civil Service Commission may modify the Minimum Qualifications in the announcement of the examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. The most suitably qualified candidates will possess the following competencies: Knowledge of: • Parameters of the provider’s contract obligations. • Current policies and requirements for an array of administered insurance plans (e.g. Medi-Cal, Healthy Families, and Children’s Indigent Plan) and other regulations as they relate to insurance benefit plan/program eligibility. • Basic policies and operations of health care insurance plans. • Federal, State and local rules and regulations as they relate to claims processing. • Modern office practices and procedures. • Business mathematical computation. • Computer application related to the work. Ability to: • Comprehend, interpret and follow complex instructions related to various insurance benefit programs and plans. • Verify appropriate eligibility for a variety of insurance plans/programs. • Exercise interpersonal sensitivity to establish and maintain effective working relationships with staff, clients, other agencies, and the public. • Exercise independent judgment. • Analyze, evaluate and draw logical conclusions. • Maintain confidentiality. • Plan and organize work. • Prioritize work and coordinate multiple activities to meet critical deadlines. • Perform accurate mathematical calculations. • Communicate effectively orally and in writing. • Understand and follow complex oral and written instructions. • Work independently and adapt to change. • Input accurate data into various computer systems and software programs. EXAMINATION COMPONENTS THE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS: A review of applicants' applications to verify possession of minimum requirements. Those applicants who possess the minimum requirements for the class will move on to the next step in the examination process. An oral interview examination which will be weighted as 100 % of the candidate's final examination score. The oral interview examination may contain situational exercises. CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION. We reserve the right to make changes to the announced examination components. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness, and ability of competitors to perform the duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs . Selection Plan Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency. TENTATIVE RECRUITMENT PLAN: Deadline for Filing: 5:00 PM, Tuesday, September 10, 2024 Review of Minimum Qualifications: September13, 2024 Civil Service Oral Examination: Week of September 30, 2024 Oral Examination Rating: Week of October 14, 2024 Notification of Results: Week of October 21, 2024 TENTATIVE SELECTION PLAN: Departmental Hiring Interviews: November 2024 WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing . Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs . BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Catastrophic Sick Leave Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com, @acgov.org, nonreplyalamedacountyhr@acgov.org , and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email boxes Noreply@jobaps.com and nonreplyalamedacountyhr@acgov.org , are routed to unmonitored mailboxes. If you have questions, please go to our website at www.acgov.org/hrs . You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied. Nicole Lewis-Bolton,Human Resources Analyst Human Resource Services, County of Alameda (510) 272-6468 • nicole.lewis-bolton@acgov.org https://hrs.alamedacountyca.gov Disaster Service Worker All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency. Equal Employment Opportunity Alameda County has a diverse workforce, that is representative of the communities we serve, and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of: race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Closing Date/Time: 9/10/2024 5:00:00 PM
Aug 28, 2024
Full Time
Introduction THIS IS A NEW ASSEMBLED EXAMINATION . The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended. Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Applications will only be accepted online. DESCRIPTION THECOUNTY Alameda County, located on the east side of San Francisco Bay, is California's seventh-largest county. The County employs 9,700 full-time employees and operates on an annual budget of $3.4 billion. Oakland, the County seat, is California's eighth-largest city. One and a half million people call Alameda County home and live in a variety of incorporated cities, unincorporated communities, and rural areas. As a major urban county, Alameda provides a full range of services to its citizens. The County is a blend of culturally and ethnically diverse communities, and its mixture of cosmopolitan and suburban areas provides the perfect environment for families and their active lifestyles. The County offers extensive cultural resources, countless recreational opportunities, and an array of fine public and private colleges and universities. ALAMEDA COUNTY HEALTH Alameda County Health is the local government agency that promotes and protects the health and well-being of all who live, work, learn, and play in Alameda County. We coordinate services and cultivate partnerships with community organizations and providers to help ensure access, organize, and deliver health care and services to people with Medi-Cal and without insurance, support resilient communities, and improve health for all. We focus on health equity by developing programs and systemic solutions that reduce disparities for the people and communities we serve. Alameda County Health’s departments and programs focus on services and support that provide care for the whole person. The Behavioral Health Department provides mental health and substance use services for people with Medi-Cal and without insurance and supports people along their path to wellness, recovery, and resilience. The Environmental Health Department works to keep our air, water, and food safe; it regulates, protects, and promotes the health of everyone in Alameda County by enforcing environmental health codes to reduce exposure to toxins and diseases. The Public Health Department focuses on community and population-level health, preventing and addressing root causes of health inequity across a range of communicable and chronic diseases. Alameda County Health also provides services through Housing and Homelessness Services, Emergency Medical Services Agency, HealthPAC, and Healthy Schools and Communities. BEHAVIORAL HEALTH DEPARTMENT As part of Alameda County Health, the Behavioral Health Department supports people with Medi-Cal and without insurance living with serious mental illness and substance use conditions along their path toward wellness, recovery, and resiliency. We provide services through a network of contracted mental health and substance use providers and administer the State’s resources and training for behavioral health providers, case managers, and other healthcare professionals. We advocate for our patients and families and create space for personal engagement in their care. We are outpatient specialists for mental health services for older adults and youth, substance use providers and treatment program specialists, advocates for quality improvement and patients’ rights, and psychiatric and integrated health care providers. For more information about Alameda County Behavioral Health, please visit www.acbhcs.org . THE POSITION Under general supervision, to review, evaluate, edit and process claims for payment for Behavioral Health Care Services Providers; to verify eligibility for a variety of insurance plans/programs, determine the primary payor and establish payment authorization based on program requirements; and to perform other related duties as assigned. These positions are located in the Behavioral Health Care Services, Claims Processing Center and report to the Health Care Claims Manager. Health Care Claims Examiners process a variety of provider claims for services rendered to beneficiaries of Alameda County Medi-Cal program, CalWORKS program, Child and Family Services program, Healthy Families program and Indigent Children program, and other benefit plans for Psychological services. Health Care Claims Examiner II is the journey-level class in the Health Care Claims Examiner series. Under minimal supervision, incumbents perform duties of a complex and technical nature in processing claims requiring in-depth knowledge of appropriate insurance benefit plans, program regulations, payment or denial practices, policies and procedures, and contract interpretation. This class is further distinguished from the next higher class of Health Care Claims Manager, in that the latter class has supervisory responsibilities and manages the activities of the Claims Processing Center. THE IDEAL CANDIDATE In addition to meeting the minimum qualifications and knowledge and skills below, the ideal candidate will be: A quality-oriented individual who accomplishes tasks by being attentive to details and who understands the importance of checking processes and tasks over time in order to minimize consequence of errors. Someone who is analytical, resourceful, and skilled at gathering and synthesizing information from a variety of stakeholders and sources in an objective, unbiased manner to reach a conclusion. A competent decision maker capable of taking action consistent with all available facts, constraints, and probable consequences in a fast-paced environment by identifying and understanding issues, problems, and opportunities, and comparing data from different sources to draw conclusions. An effective communicator who conveys information and in a manner that meets audience needs; someone able to develop and maintain effective relationships with others and who relates well to people of diverse cultures, interpersonal styles, abilities, motivations, or backgrounds even in times of conflict. Someone who is agile and capable of smoothly and quickly adapting to change , is open to different perspectives, and who adjusts effectively to work within new work structures, processes, requirements, or cultures. An experienced health care claims professional who keeps up with terminology and current developments and trends in health care claims processing and who has achieved sufficient technical skill and/or knowledge in order to process claim payments and verify eligibility for a variety of insurance plans/programs. Someone who is well organized and able to plan and coordinate work activities , successfully managing several tasks at once to ensure that work is completed efficiently. Someone who is able to handle all work matters in a highly confidential , objective and professional manner. For a detailed listing of the essential responsibilities and core competency requirements for this position, please click here for the job description. MINIMUM QUALIFICATIONS The minimum professional requirements for admission to the competitive assessment process include : Either Experience: The equivalent of six months of full-time satisfactory experience in the Health Care Claims Examiner I or higher classification in the Alameda County classified service. Or II The equivalent of two years full-time experience in reviewing, evaluating, editing and processing claims for payment, and determining eligibility for a variety of insurance plans/programs in a health care environment. NOTE : The Civil Service Commission may modify the Minimum Qualifications in the announcement of the examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. The most suitably qualified candidates will possess the following competencies: Knowledge of: • Parameters of the provider’s contract obligations. • Current policies and requirements for an array of administered insurance plans (e.g. Medi-Cal, Healthy Families, and Children’s Indigent Plan) and other regulations as they relate to insurance benefit plan/program eligibility. • Basic policies and operations of health care insurance plans. • Federal, State and local rules and regulations as they relate to claims processing. • Modern office practices and procedures. • Business mathematical computation. • Computer application related to the work. Ability to: • Comprehend, interpret and follow complex instructions related to various insurance benefit programs and plans. • Verify appropriate eligibility for a variety of insurance plans/programs. • Exercise interpersonal sensitivity to establish and maintain effective working relationships with staff, clients, other agencies, and the public. • Exercise independent judgment. • Analyze, evaluate and draw logical conclusions. • Maintain confidentiality. • Plan and organize work. • Prioritize work and coordinate multiple activities to meet critical deadlines. • Perform accurate mathematical calculations. • Communicate effectively orally and in writing. • Understand and follow complex oral and written instructions. • Work independently and adapt to change. • Input accurate data into various computer systems and software programs. EXAMINATION COMPONENTS THE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS: A review of applicants' applications to verify possession of minimum requirements. Those applicants who possess the minimum requirements for the class will move on to the next step in the examination process. An oral interview examination which will be weighted as 100 % of the candidate's final examination score. The oral interview examination may contain situational exercises. CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION. We reserve the right to make changes to the announced examination components. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness, and ability of competitors to perform the duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs . Selection Plan Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency. TENTATIVE RECRUITMENT PLAN: Deadline for Filing: 5:00 PM, Tuesday, September 10, 2024 Review of Minimum Qualifications: September13, 2024 Civil Service Oral Examination: Week of September 30, 2024 Oral Examination Rating: Week of October 14, 2024 Notification of Results: Week of October 21, 2024 TENTATIVE SELECTION PLAN: Departmental Hiring Interviews: November 2024 WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing . Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs . BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Catastrophic Sick Leave Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com, @acgov.org, nonreplyalamedacountyhr@acgov.org , and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email boxes Noreply@jobaps.com and nonreplyalamedacountyhr@acgov.org , are routed to unmonitored mailboxes. If you have questions, please go to our website at www.acgov.org/hrs . You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied. Nicole Lewis-Bolton,Human Resources Analyst Human Resource Services, County of Alameda (510) 272-6468 • nicole.lewis-bolton@acgov.org https://hrs.alamedacountyca.gov Disaster Service Worker All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency. Equal Employment Opportunity Alameda County has a diverse workforce, that is representative of the communities we serve, and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of: race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Closing Date/Time: 9/10/2024 5:00:00 PM
Introduction THIS IS A NEW ASSEMBLED EXAMINATION . The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended. Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Failure to submit the Supplemental Questionnaire will result in disqualification. Applications and Supplemental Questionnaires will only be accepted on-line. DESCRIPTION THE COUNTY Alameda County, located on the east side of San Francisco Bay, is California's seventh-largest county. The County employs 9,080 full-time employees and operates on an annual budget of $2.39 billion. Oakland, the County seat, is California's eighth largest city. One and a half million people call Alameda County home and live in a variety of incorporated cities, unincorporated communities and rural areas. As a major urban county, Alameda provides a full range of services to its citizens. The County is a blend of culturally and ethnically diverse communities, and its mixture of cosmopolitan and suburban areas provides the perfect environment for families and their active lifestyles. The County offers extensive cultural resources, countless recreational opportunities and an array of fine public and private colleges and universities. The Position Under direction, plans, assigns, reviews, and evaluates the work of Staff Development Specialists and Trainers who deliver a comprehensive program of staff development and training for professional, para-professional, technical, administrative, and clerical employees in the Social Services Agency (SSA) or Health Care Services Agency (HCSA); and participates in the design, development, and implementation of training curriculum and mandated training programs and performs related work as required. The Ideal Candidate will be : An Organized Supervisor who can manage several tasks at once and leverage the resources that are available. A Team Builder that remains focused while guiding others in accomplishing work objectives; providing timely guidance and feedback to assist with skill development and task accomplishments. An Effective Communicator who can be flexible in their interpersonal style in order to build a cohesive team and accomplish objectives. A Visionary who can develop, complete and deliver large complex projects from an initial concept. VACANCIES The current vacancies are within the Social Services Agency and Alameda County Health . MINIMUM QUALIFICATIONS EITHER I Experience : The equivalent of one (1) year of full-time experience in the classification of Staff Development Specialist in the Alameda County classified service. OR II Education : Possession of a bachelor’s degree from an accredited college or university with a major in business or public administration, social or behavioral science, education, or closely related field. AND Experience : The equivalent of two (2) years of full-time experience as a staff trainer with responsibility for developing and presenting a wide range of staff development programs. Additional qualifying experience may be substituted for the required education on a year-for-year basis up to a maximum of four (4) years. One (1) additional year of qualifying experience may be substituted for the required, academic major. NOTE : The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of: The principles and methods of employee training, organizational development, personnel management and supervision. Available education training resources. When assigned to SSA : Social work principles, practices and techniques. The California Welfare and Institutions Code and State Policies governing the operation of public social service agencies. When assigned to HCSA : Disparities in health outcomes for vulnerable populations which includes understanding the factors affecting health and health equity, e.g., institutional racism, socio-economic, disenfranchisement, sexism, heterosexism, violence, climate, and the environment. Ten Essential Public Health Services and Foundational Capabilities. Ability to : Make strategic, relevant decisions that support the mission and vision of assigned agency. Provide professional development, coaching, and mentorship to staff and interns. Oversee and review the work of professional, clinical, technical, and administrative personnel. Gather data, analyze situations, and adopt effective courses of work for others. Prepare detailed reports. Facilitate and model effective written and oral communication with attention to linguistic preferences and cultural proficiency. Plan and organize training and conduct group training activities designed to meet the needs of a diverse audience. Analyze training content. Develop and maintain effective working relationships. Manage multiple and changing priorities. Demonstrate flexibility. Adapt to stress. Manage through technology systems. Incorporate departmental core values and ethical standards of practice into all interactions with individuals, organizations, and communities. EXAMINATION COMPONENTS THE EXAMINATION WILL CONSIST OF the following steps: 1) A review of applicants' applications to verify possession of minimum requirements. Thosecandidates whopossess the minimum requirements for the class will move on to the next step in the examination process. 2) A review of candidates’ Supplemental Questionnaires to select the best qualified applicants to continue in the process. 3) An oral interview which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises. Candidates must attain a qualifying rating on each portion of this recruitment. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs . RECRUITMENT AND SELECTION PLAN Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance.The following dates are tentative and subject to change based on the needs of the Agency. TENTATIVE RECRUITMENT PLAN Deadline for Filing: *5:00 PM Wednesday, September 11, 2024 Review of Minimum Qualifications: * By September 18, 2024 Review of Supplemental Questionnaire for Best Qualified: *Week of September 30, 2024 Virtual Civil Service Pre-Recorded Oral Examination: * Week of October 21, 2024 Notification of Results *November 15, 2024 Promulgation of Eligible List *November 25, 2024 TENTATIVE SELECTION PLAN Departmental Hiring Interviews *TBD *Updated. MG WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes.To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date offiling. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website: www.acgov.org/hrs . BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com, @acgov.org, Noreplyalamedacountyhr@acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email boxesNoreply@jobaps.comand noreplyalamedacountyhr@acgov.orgare routed to unmonitored mailboxes. If you have questions, please go to our website atwww.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied. Montrice Goodman| Human Resources Analyst Human Resource Services, County of Alameda (510) 208-3954 | Montrice.Goodman2@acgov.org https://hrs.alamedacountyca.gov DISASTER SERVICE WORKER All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Closing Date/Time: 9/11/2024 5:00:00 PM
Aug 15, 2024
Full Time
Introduction THIS IS A NEW ASSEMBLED EXAMINATION . The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended. Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Failure to submit the Supplemental Questionnaire will result in disqualification. Applications and Supplemental Questionnaires will only be accepted on-line. DESCRIPTION THE COUNTY Alameda County, located on the east side of San Francisco Bay, is California's seventh-largest county. The County employs 9,080 full-time employees and operates on an annual budget of $2.39 billion. Oakland, the County seat, is California's eighth largest city. One and a half million people call Alameda County home and live in a variety of incorporated cities, unincorporated communities and rural areas. As a major urban county, Alameda provides a full range of services to its citizens. The County is a blend of culturally and ethnically diverse communities, and its mixture of cosmopolitan and suburban areas provides the perfect environment for families and their active lifestyles. The County offers extensive cultural resources, countless recreational opportunities and an array of fine public and private colleges and universities. The Position Under direction, plans, assigns, reviews, and evaluates the work of Staff Development Specialists and Trainers who deliver a comprehensive program of staff development and training for professional, para-professional, technical, administrative, and clerical employees in the Social Services Agency (SSA) or Health Care Services Agency (HCSA); and participates in the design, development, and implementation of training curriculum and mandated training programs and performs related work as required. The Ideal Candidate will be : An Organized Supervisor who can manage several tasks at once and leverage the resources that are available. A Team Builder that remains focused while guiding others in accomplishing work objectives; providing timely guidance and feedback to assist with skill development and task accomplishments. An Effective Communicator who can be flexible in their interpersonal style in order to build a cohesive team and accomplish objectives. A Visionary who can develop, complete and deliver large complex projects from an initial concept. VACANCIES The current vacancies are within the Social Services Agency and Alameda County Health . MINIMUM QUALIFICATIONS EITHER I Experience : The equivalent of one (1) year of full-time experience in the classification of Staff Development Specialist in the Alameda County classified service. OR II Education : Possession of a bachelor’s degree from an accredited college or university with a major in business or public administration, social or behavioral science, education, or closely related field. AND Experience : The equivalent of two (2) years of full-time experience as a staff trainer with responsibility for developing and presenting a wide range of staff development programs. Additional qualifying experience may be substituted for the required education on a year-for-year basis up to a maximum of four (4) years. One (1) additional year of qualifying experience may be substituted for the required, academic major. NOTE : The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of: The principles and methods of employee training, organizational development, personnel management and supervision. Available education training resources. When assigned to SSA : Social work principles, practices and techniques. The California Welfare and Institutions Code and State Policies governing the operation of public social service agencies. When assigned to HCSA : Disparities in health outcomes for vulnerable populations which includes understanding the factors affecting health and health equity, e.g., institutional racism, socio-economic, disenfranchisement, sexism, heterosexism, violence, climate, and the environment. Ten Essential Public Health Services and Foundational Capabilities. Ability to : Make strategic, relevant decisions that support the mission and vision of assigned agency. Provide professional development, coaching, and mentorship to staff and interns. Oversee and review the work of professional, clinical, technical, and administrative personnel. Gather data, analyze situations, and adopt effective courses of work for others. Prepare detailed reports. Facilitate and model effective written and oral communication with attention to linguistic preferences and cultural proficiency. Plan and organize training and conduct group training activities designed to meet the needs of a diverse audience. Analyze training content. Develop and maintain effective working relationships. Manage multiple and changing priorities. Demonstrate flexibility. Adapt to stress. Manage through technology systems. Incorporate departmental core values and ethical standards of practice into all interactions with individuals, organizations, and communities. EXAMINATION COMPONENTS THE EXAMINATION WILL CONSIST OF the following steps: 1) A review of applicants' applications to verify possession of minimum requirements. Thosecandidates whopossess the minimum requirements for the class will move on to the next step in the examination process. 2) A review of candidates’ Supplemental Questionnaires to select the best qualified applicants to continue in the process. 3) An oral interview which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises. Candidates must attain a qualifying rating on each portion of this recruitment. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs . RECRUITMENT AND SELECTION PLAN Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance.The following dates are tentative and subject to change based on the needs of the Agency. TENTATIVE RECRUITMENT PLAN Deadline for Filing: *5:00 PM Wednesday, September 11, 2024 Review of Minimum Qualifications: * By September 18, 2024 Review of Supplemental Questionnaire for Best Qualified: *Week of September 30, 2024 Virtual Civil Service Pre-Recorded Oral Examination: * Week of October 21, 2024 Notification of Results *November 15, 2024 Promulgation of Eligible List *November 25, 2024 TENTATIVE SELECTION PLAN Departmental Hiring Interviews *TBD *Updated. MG WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes.To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date offiling. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website: www.acgov.org/hrs . BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com, @acgov.org, Noreplyalamedacountyhr@acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email boxesNoreply@jobaps.comand noreplyalamedacountyhr@acgov.orgare routed to unmonitored mailboxes. If you have questions, please go to our website atwww.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied. Montrice Goodman| Human Resources Analyst Human Resource Services, County of Alameda (510) 208-3954 | Montrice.Goodman2@acgov.org https://hrs.alamedacountyca.gov DISASTER SERVICE WORKER All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Closing Date/Time: 9/11/2024 5:00:00 PM
Introduction NOW OFFERING $12,000 HIRING BONUSES! BONUSES PAID INCREMENTALLY OVER THREE YEARS THIS IS A CONTINUOUS EXAMINATION : The examination consists of an on-going review of candidates’ applications and supplemental questionnaires to verify possession of minimum qualifications. Those candidates who possess the minimum qualifications for the class will be placed on the eligible list based on an evaluation of education, training, and experience. The eligible list resulting from this recruitment and selection process may be used to fill future vacancies which may arise within the next year. This examination will cancel any existing list and may last approximately one year but can be extended. This examination may be reopened as necessary, and the names of additional candidates merged onto the existing list according to examination score. Applications will only be accepted on-line. Supplemental Questionnaire : A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing.Failure to submit the Supplemental Questionnaire will result in disqualification. Vacancies at Santa Rita Jail are required to participate in pre-planned use of force incidents with Alameda County Sheriff’s Office sworn staff, to include the facilitation of crisis intervention, de-escalation and therapeutic needs of a client. Qualified bilingual persons who speak English and are also fluent in: Spanish, Chinese, Vietnamese, Cambodian, Laotian, Korean, Mien, Tagalog, Amharic, Farsi, Dari, Tigrigna, Russian, Romanian or Sign Languages are especially encouraged to apply. There is an additional biweekly compensation for persons in positions designated bilingual.Qualified candidates may be tested to demonstrate language proficiency. DESCRIPTION THECOUNTY Alameda County, located on the east side of San Francisco Bay, is California's seventh-largest county. The County employs 9,700 full-time employees and operates on an annual budget of $3.4 billion. Oakland, the County seat, is California's eighth-largest city. One and a half million people call Alameda County home and live in a variety of incorporated cities, unincorporated communities, and rural areas. As a major urban county, Alameda provides a full range of services to its citizens. The County is a blend of culturally and ethnically diverse communities, and its mixture of cosmopolitan and suburban areas provides the perfect environment for families and their active lifestyles. The County offers extensive cultural resources, countless recreational opportunities, and an array of fine public and private colleges and universities. ALAMEDA COUNTY HEALTH Alameda County Health is the local government agency that promotes and protects the health and well-being of all who live, work, learn, and play in Alameda County. We coordinate services and cultivate partnerships with community organizations and providers to help ensure access, organize, and deliver health care and services to people with Medi-Cal and without insurance, support resilient communities, and improve health for all. We focus on health equity by developing programs and systemic solutions that reduce disparities for the people and communities we serve. Alameda County Health’s departments and programs focus on services and support that provide care for the whole person. • The Behavioral Health Department provides mental health and substance use services for people with Medi-Cal and without insurance and supports people along their path to wellness, recovery, and resilience. • The Environmental Health Department works to keep our air, water, and food safe; it regulates, protects, and promotes the health of everyone in Alameda County by enforcing environmental health codes to reduce exposure to toxins and diseases. • The Public Health Department focuses on community and population-level health, preventing and addressing root causes of health inequity across a range of communicable and chronic diseases. • Alameda County Health also provides services through Housing and Homelessness Services, Emergency Medical Services Agency, HealthPAC, and Healthy Schools and Communities. BEHAVIORAL HEALTH DEPARTMENT As part of Alameda County Health, the Behavioral Health Department supports people with Medi-Cal and without insurance living with serious mental illness and substance use conditions along their path toward wellness, recovery, and resiliency. We provide services through a network of contracted mental health and substance use providers and administer the State’s resources and training for behavioral health providers, case managers, and other healthcare professionals. We advocate for our patients and families and create space for personal engagement in their care. We are outpatient specialists for mental health services for older adults and youth, substance use providers and treatment program specialists, advocates for quality improvement and patients’ rights, and psychiatric and integrated health care providers. For more information about the Behavioral Health Department, please visit www.acbhcs.org . THE POSITION This classification describes the journey level of the Forensic Behavioral Health Clinician classification flexibly-staffed series. Incumbents of this classification under general direction, provide mental health clinical services and forensically focused case management services to clients in a jail setting. Conducts mental health evaluations and assessments, including risk of harm to self and others; documents an individual’s history and tendency for violence; provides crisis intervention and crisis stabilization, engages in consultation and implementation of pre-planned use of force with Sheriff’s Deputies; conducts mental status examinations and formulate Diagnostic and Statistical Manual (DSM)-V related diagnoses; provides consultation to other programs and agencies on treatment needs and behavioral plans for forensic clients; provides discharge planning and perform other duties as assigned. DISTINGUISHING FEATURES This position is the journey-level classification within the Forensic Behavioral Health Clinician flexibly staffed class series. This classification is located in the Healthcare Services Agency, within the Adult Forensic Behavioral Health Program, in the County jail. Incumbents in this series report to a Forensic Behavioral Health Clinical Supervisor or Forensic Behavioral Health Clinical Manager. Forensic Behavioral Health Clinician II is distinguished from the lower-level classification of Forensic Behavioral Health Clinician I in that latter performs entry-level clinician duties while the former is performing journey-level clinician duties in this series. Incumbents in this class are licensed clinicians and perform duties involving considerable latitude and independence of judgment under minimal supervision. Forensic Behavioral Health Clinician II may provide direction and assistance to Forensic Behavioral Health Clinician I and graduate interns. This class is distinguished from the next higher class of Forensic Behavioral Health Clinical Supervisor in that the latter class has supervisory responsibilities. MINIMUM QUALIFICATIONS EITHER I Experience : The equivalent of six (6) months of full-time satisfactory experience in the Forensic Behavioral Health Clinician I or Behavioral Health Clinician I classification in the Alameda County classified service. OR II Education : Possession of a master’s degree from an accredited school in social work, marriage and family therapy, psychology, counseling, nursing, or related field. AND Experience : The equivalent of six (6) months of full-time post license experience as a behavioral health/mental health clinician providing clinical and/or case management services. License/Certification : All incumbents at the Forensic Behavioral Health Clinician II level must possess a valid clinical license from the applicable licensing authority: California Board of Behavioral Sciences, California Board of Psychology, or California Board of Registered Nursing. Some positions in this class require a valid California Motor Vehicle Operator's license. Applicants must possess such license prior to appointment to such positions. Special Requirements : In compliance with the Administrative Simplification provision of the Health Insurance Portability and Accountability Act of 1996 (HIPAA), employees in this classification are required to possess a National Provider Identifier (NPI) number prior to their first day on the job. In compliance with Medicare regulations, eligible licensed clinicians in this classification are required to complete the “Medicare Enrollment Process for Physicians and Non-Physician Practitioners” through the Centers for Medicare and Medicaid Services (CMS) of the U.S. Department of Health and Human Services, prior to their first day on the job. Active enrollment in Medicare is a condition of employment. Failure to attain or maintain active enrollment will result in termination. A thorough background investigation will be conducted of all prospective Forensic Behavioral Health Clinician II’s to ensure they are suitable to work in a jail setting and must be able to obtain and maintain security clearance conducted by the Alameda County Sheriff’s Office. Incumbents may be assigned to work day, evening, night, and rotating shifts, including weekends and holidays. NOTE : The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of : Current theories, principles, and best practices for services to forensic clients with serious behavioral health care symptoms and diagnosis. Familiarity of best practices for a forensic population, such as criminogenic. Psychological diagnostic methods and terminology. Cultural and social factors affecting behavior patterns. Wellness, recovery, and resiliency-oriented strategies and supports. Dual recovery/co-occurring disorder treatment, screening, and assessment tools. Community needs, resources, and organizations related to behavioral health care. Clinical standards of practice and licensure requirements. Principles and practices of direct client service delivery in a jail setting. Principles of social needs, problems, attitudes, and behavioral patterns specific to criminal justice populations. Applicable federal, state and local laws, rules, and regulations. Office administrative practices and procedures, including records management and the operation of standard office equipment. Computer applications related to the work. Ability to : Work collaboratively with multi-disciplinary teams, community organizations, state hospitals, and criminal justice partners. Organize and prioritize work and meet critical deadlines. Interpret, explain, and apply regulations, policies, and procedures. Communicate clearly and effectively, both orally and in writing. Analyze, evaluate, and make sound decisions. Prepare clear, accurate, and effective reports, correspondence, and other written materials. Establish and maintain effective working relationships. Work with a diverse population. EXAMINATION COMPONENTS The examination will consist of the following steps: 1) A review of applicants' applications and supplemental questionnaires to verify possession of the minimum qualifications. 2) Those candidates who possess the minimum qualifications for the class will be placed on the eligible list based on an evaluation of education, training, and experience. CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION. We reserve the right to make changes to the announced examination components. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs . Selection Plan THIS IS A CONTINUOUS, ACCELERATED EXAMINATION : The examination consists of an on-going review of candidates’ applications and supplemental questionnaires to verify possession of minimum qualifications.Those candidates who possess the minimum qualifications for the class will be placed on the eligible list based on an evaluation of education, training, and experience. The eligible list resulting from this recruitment and selection process may be used to fill future vacancies which may arise within the next year for this and other County Departments; this examination will cancel any existing list and may last approximately one year but can be extended. This examination may be reopened as necessary, and the names of additional candidates merged onto the existing list according to examination score. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Catastrophic Sick Leave Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com, @acgov.org, Noreplyalamedacountyhr@acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email boxes Noreply@jobaps.com and noreplyalamedacountyhr@acgov.org are routed to unmonitored mailboxes. If you have questions, please go to our website at www.acgov.org/hrs . You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied. Nicole Lewis-Bolton,Human Resources Analyst Human Resource Services, County of Alameda (510) 272-6468 • nicole.lewis-bolton@acgov.org www.acgov.org/hrs Alameda County has a diverse workforce, that is representative of the communities we serve, and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Closing Date/Time: Continuous
Jul 14, 2024
Full Time
Introduction NOW OFFERING $12,000 HIRING BONUSES! BONUSES PAID INCREMENTALLY OVER THREE YEARS THIS IS A CONTINUOUS EXAMINATION : The examination consists of an on-going review of candidates’ applications and supplemental questionnaires to verify possession of minimum qualifications. Those candidates who possess the minimum qualifications for the class will be placed on the eligible list based on an evaluation of education, training, and experience. The eligible list resulting from this recruitment and selection process may be used to fill future vacancies which may arise within the next year. This examination will cancel any existing list and may last approximately one year but can be extended. This examination may be reopened as necessary, and the names of additional candidates merged onto the existing list according to examination score. Applications will only be accepted on-line. Supplemental Questionnaire : A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing.Failure to submit the Supplemental Questionnaire will result in disqualification. Vacancies at Santa Rita Jail are required to participate in pre-planned use of force incidents with Alameda County Sheriff’s Office sworn staff, to include the facilitation of crisis intervention, de-escalation and therapeutic needs of a client. Qualified bilingual persons who speak English and are also fluent in: Spanish, Chinese, Vietnamese, Cambodian, Laotian, Korean, Mien, Tagalog, Amharic, Farsi, Dari, Tigrigna, Russian, Romanian or Sign Languages are especially encouraged to apply. There is an additional biweekly compensation for persons in positions designated bilingual.Qualified candidates may be tested to demonstrate language proficiency. DESCRIPTION THECOUNTY Alameda County, located on the east side of San Francisco Bay, is California's seventh-largest county. The County employs 9,700 full-time employees and operates on an annual budget of $3.4 billion. Oakland, the County seat, is California's eighth-largest city. One and a half million people call Alameda County home and live in a variety of incorporated cities, unincorporated communities, and rural areas. As a major urban county, Alameda provides a full range of services to its citizens. The County is a blend of culturally and ethnically diverse communities, and its mixture of cosmopolitan and suburban areas provides the perfect environment for families and their active lifestyles. The County offers extensive cultural resources, countless recreational opportunities, and an array of fine public and private colleges and universities. ALAMEDA COUNTY HEALTH Alameda County Health is the local government agency that promotes and protects the health and well-being of all who live, work, learn, and play in Alameda County. We coordinate services and cultivate partnerships with community organizations and providers to help ensure access, organize, and deliver health care and services to people with Medi-Cal and without insurance, support resilient communities, and improve health for all. We focus on health equity by developing programs and systemic solutions that reduce disparities for the people and communities we serve. Alameda County Health’s departments and programs focus on services and support that provide care for the whole person. • The Behavioral Health Department provides mental health and substance use services for people with Medi-Cal and without insurance and supports people along their path to wellness, recovery, and resilience. • The Environmental Health Department works to keep our air, water, and food safe; it regulates, protects, and promotes the health of everyone in Alameda County by enforcing environmental health codes to reduce exposure to toxins and diseases. • The Public Health Department focuses on community and population-level health, preventing and addressing root causes of health inequity across a range of communicable and chronic diseases. • Alameda County Health also provides services through Housing and Homelessness Services, Emergency Medical Services Agency, HealthPAC, and Healthy Schools and Communities. BEHAVIORAL HEALTH DEPARTMENT As part of Alameda County Health, the Behavioral Health Department supports people with Medi-Cal and without insurance living with serious mental illness and substance use conditions along their path toward wellness, recovery, and resiliency. We provide services through a network of contracted mental health and substance use providers and administer the State’s resources and training for behavioral health providers, case managers, and other healthcare professionals. We advocate for our patients and families and create space for personal engagement in their care. We are outpatient specialists for mental health services for older adults and youth, substance use providers and treatment program specialists, advocates for quality improvement and patients’ rights, and psychiatric and integrated health care providers. For more information about the Behavioral Health Department, please visit www.acbhcs.org . THE POSITION This classification describes the journey level of the Forensic Behavioral Health Clinician classification flexibly-staffed series. Incumbents of this classification under general direction, provide mental health clinical services and forensically focused case management services to clients in a jail setting. Conducts mental health evaluations and assessments, including risk of harm to self and others; documents an individual’s history and tendency for violence; provides crisis intervention and crisis stabilization, engages in consultation and implementation of pre-planned use of force with Sheriff’s Deputies; conducts mental status examinations and formulate Diagnostic and Statistical Manual (DSM)-V related diagnoses; provides consultation to other programs and agencies on treatment needs and behavioral plans for forensic clients; provides discharge planning and perform other duties as assigned. DISTINGUISHING FEATURES This position is the journey-level classification within the Forensic Behavioral Health Clinician flexibly staffed class series. This classification is located in the Healthcare Services Agency, within the Adult Forensic Behavioral Health Program, in the County jail. Incumbents in this series report to a Forensic Behavioral Health Clinical Supervisor or Forensic Behavioral Health Clinical Manager. Forensic Behavioral Health Clinician II is distinguished from the lower-level classification of Forensic Behavioral Health Clinician I in that latter performs entry-level clinician duties while the former is performing journey-level clinician duties in this series. Incumbents in this class are licensed clinicians and perform duties involving considerable latitude and independence of judgment under minimal supervision. Forensic Behavioral Health Clinician II may provide direction and assistance to Forensic Behavioral Health Clinician I and graduate interns. This class is distinguished from the next higher class of Forensic Behavioral Health Clinical Supervisor in that the latter class has supervisory responsibilities. MINIMUM QUALIFICATIONS EITHER I Experience : The equivalent of six (6) months of full-time satisfactory experience in the Forensic Behavioral Health Clinician I or Behavioral Health Clinician I classification in the Alameda County classified service. OR II Education : Possession of a master’s degree from an accredited school in social work, marriage and family therapy, psychology, counseling, nursing, or related field. AND Experience : The equivalent of six (6) months of full-time post license experience as a behavioral health/mental health clinician providing clinical and/or case management services. License/Certification : All incumbents at the Forensic Behavioral Health Clinician II level must possess a valid clinical license from the applicable licensing authority: California Board of Behavioral Sciences, California Board of Psychology, or California Board of Registered Nursing. Some positions in this class require a valid California Motor Vehicle Operator's license. Applicants must possess such license prior to appointment to such positions. Special Requirements : In compliance with the Administrative Simplification provision of the Health Insurance Portability and Accountability Act of 1996 (HIPAA), employees in this classification are required to possess a National Provider Identifier (NPI) number prior to their first day on the job. In compliance with Medicare regulations, eligible licensed clinicians in this classification are required to complete the “Medicare Enrollment Process for Physicians and Non-Physician Practitioners” through the Centers for Medicare and Medicaid Services (CMS) of the U.S. Department of Health and Human Services, prior to their first day on the job. Active enrollment in Medicare is a condition of employment. Failure to attain or maintain active enrollment will result in termination. A thorough background investigation will be conducted of all prospective Forensic Behavioral Health Clinician II’s to ensure they are suitable to work in a jail setting and must be able to obtain and maintain security clearance conducted by the Alameda County Sheriff’s Office. Incumbents may be assigned to work day, evening, night, and rotating shifts, including weekends and holidays. NOTE : The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of : Current theories, principles, and best practices for services to forensic clients with serious behavioral health care symptoms and diagnosis. Familiarity of best practices for a forensic population, such as criminogenic. Psychological diagnostic methods and terminology. Cultural and social factors affecting behavior patterns. Wellness, recovery, and resiliency-oriented strategies and supports. Dual recovery/co-occurring disorder treatment, screening, and assessment tools. Community needs, resources, and organizations related to behavioral health care. Clinical standards of practice and licensure requirements. Principles and practices of direct client service delivery in a jail setting. Principles of social needs, problems, attitudes, and behavioral patterns specific to criminal justice populations. Applicable federal, state and local laws, rules, and regulations. Office administrative practices and procedures, including records management and the operation of standard office equipment. Computer applications related to the work. Ability to : Work collaboratively with multi-disciplinary teams, community organizations, state hospitals, and criminal justice partners. Organize and prioritize work and meet critical deadlines. Interpret, explain, and apply regulations, policies, and procedures. Communicate clearly and effectively, both orally and in writing. Analyze, evaluate, and make sound decisions. Prepare clear, accurate, and effective reports, correspondence, and other written materials. Establish and maintain effective working relationships. Work with a diverse population. EXAMINATION COMPONENTS The examination will consist of the following steps: 1) A review of applicants' applications and supplemental questionnaires to verify possession of the minimum qualifications. 2) Those candidates who possess the minimum qualifications for the class will be placed on the eligible list based on an evaluation of education, training, and experience. CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION. We reserve the right to make changes to the announced examination components. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs . Selection Plan THIS IS A CONTINUOUS, ACCELERATED EXAMINATION : The examination consists of an on-going review of candidates’ applications and supplemental questionnaires to verify possession of minimum qualifications.Those candidates who possess the minimum qualifications for the class will be placed on the eligible list based on an evaluation of education, training, and experience. The eligible list resulting from this recruitment and selection process may be used to fill future vacancies which may arise within the next year for this and other County Departments; this examination will cancel any existing list and may last approximately one year but can be extended. This examination may be reopened as necessary, and the names of additional candidates merged onto the existing list according to examination score. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Catastrophic Sick Leave Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com, @acgov.org, Noreplyalamedacountyhr@acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email boxes Noreply@jobaps.com and noreplyalamedacountyhr@acgov.org are routed to unmonitored mailboxes. If you have questions, please go to our website at www.acgov.org/hrs . You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied. Nicole Lewis-Bolton,Human Resources Analyst Human Resource Services, County of Alameda (510) 272-6468 • nicole.lewis-bolton@acgov.org www.acgov.org/hrs Alameda County has a diverse workforce, that is representative of the communities we serve, and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Closing Date/Time: Continuous
City of Portland, Oregon
Portland, Oregon, United States
The Position Job Appointment: Full-Time Work Schedule: Work shifts, which include all days and hours, are determined by seniority Work Location: Multiple Locations. This role is typically performed outdoors, requiring the ability to navigate rough terrain and in all weather conditions. Benefit: Please check our benefits tab for an overview of benefits for this position Language Pay Premium Eligible: This position is or may be eligible for L anguage Pay Differential for qualifying employees. Union Representation: The District Council of Trade Unions (DCTU.) To view this labor agreement, please click here . Applicants start at the entry salary rate . If you are a DCTU represented employee, see labor agreement for additional information or talk to your union representative. Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to respond to the supplemental questions and attach a resume. Position Summary: Positions in this class provide security functions to protect and ensure the safety of the buildings, facilities, and grounds of City-Owned assets. They respond to alarms and urgent asset emergencies at all hours, including off-hours (swing shift, graveyard, and weekends). All tasks support employee wellness and safety. Patrol for the purposes of this classification is defined below under typical duties. The Water Security Specialist classification is located in the following bureaus: Portland Fire and Rescue (PF&R) Portland Parks and Recreation (PP&R) Portland Water Bureau (PWB) The eligible list from this recruitment may be used to fill current and future, regular and limited-duration vacancies in Portland Parks & Recreation, Portland Fire & Rescue, and Portland Water Bureau. For more detailed information regarding position specific information, see the Current Vacancies below. Current Vacancies (3) Portland Parks and Recreation: Vibrant Community Services Area - Portland Parks and Recreation is actively recruiting to fill multiple positions in the Safety, Security and Emergency Management group. As an Asset Security Specialist with Portland Parks and Recreation, you will: Patrol and monitor buildings and grounds in a designated area by foot and/or vehicle, checking for unauthorized access and suspicious people/circumstances; check locks, doors, and gates; provide building surveillance via telemonitoring. Respond to intrusion alarms or other suspicious circumstances by checking the area and intervening or collaborating with Security Leadership, Park Rangers, and other law enforcement personnel as appropriate; assists law enforcement personnel upon request. Monitor grounds for general safety hazards that would endanger the public or staff and reports these for needed action or repair. Responds to asset emergencies such as alarms; monitors the situation; contacts the Supervisor on duty and Dispatch as appropriate; follows directions of the Supervisor in charge to perform functions such as reading facility maps to determine the location of the emergency; and assists crew responding to the emergency as directed. Responds to customer calls for emergency asset management. Operates two-way radio to convey or obtain necessary information. Assists with leadership and training of employees in safety procedures. Responds to questions from citizens; explains city code, policy and procedures and/or refers citizens to the proper staff. Maintains routine records; logs incidents in records; and writes daily reports of activity. Administers first aid and call for emergency aid, if needed. May be assigned to chronic nuisance areas to observe and report as a Security presence. Performs related duties as assigned. Asset Security Specialists are distinct from Park Rangers in that they focus solely on asset and grounds access control monitoring. Asset Security Specialist patrols and inspects buildings and grounds for unauthorized access. City code Title 20 enforcement remains the duty of the Park Ranger classification. As essential employees, Asset Security Specialists may be called back to work during emergencies. No Current Vacancies Portland Water Bureau: Water Security Specialists provide security and patrol functions to protect and ensure the safety of the buildings, employees, facilities and grounds of the Water Bureau; and are first responders to water system emergencies during off-hours (swing shift, graveyard and weekends). The Water Security Specialist patrols and inspects buildings and grounds in a designated area by foot and/or vehicle; checks unauthorized access, suspicious people/circumstances; checks locks, doors and gates; provides building surveillance via telemonitoring; responds to intrusion alarms or other suspicious circumstances by checking the area and intervening or calling law enforcement personnel as appropriate; assists law enforcement personnel upon request; inspects grounds for general safety hazards that would endanger the public or staff and reports these for needed action or repair; and conducts crime prevention through environmental design surveys, documenting findings and recommending appropriate action. The Water Security Specialist also responds to system emergencies such as main break; investigates the situation; contacts the Water Control Center operator or supervisor on duty; performs emergency shutdowns as needed to stop the flow of water and prevent property damage; establishes traffic control to protect the public; and assists the crew responding to the emergency as directed. About Portland Parks & Recreation: Portland Parks & Recreation (PP&R)is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R’s ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, abilities, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply. About Portland Water Bureau: The Portland Water Bureau's 600 employees work together to serve almost a million people in the Portland area. The bureau values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. The City of Portland Water Bureau’s mission is to serve excellent water every minute of every day to almost 1 million customers in the Portland Metropolitan area. We work to uproot systemic inequities and their impacts on our employees and the people we serve. We are committed to the difficult-and essential-work of transforming Water Bureau policies, practices, and culture to better serve historically and currently oppressed communities. Black, Indigenous, People of Color, and people with disabilities, are encouraged to apply for this position. Our mission: We serve excellent water every minute of every day. Our vision : The water our community loves is safe and abundant for generations to come. Our equity commitment: We work to uproot systemic inequities and their impacts on our employees and the people we serve. We commit to the difficult-and essential-work of transforming Water Bureau policies, practices, and culture to better serve historically and currently oppressed communities. Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. View Recording Passcode: ViY0*0$f Have a question? Contact Information: TroyLynn Craft Senior Recruiter troylynn.craft@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Knowledge of the principles and methods related to building and grounds security. Experience handling disruptive situations and individuals. Knowledge of emergency response techniques and first aid, with the ability to assess when emergency aid is needed. Ability to understand, apply and explain rules, policies, and procedures. Ability to investigate, troubleshoot, and resolve issues independently. Ability to interact and communicate effectively with a diverse range of people. Applicants must also have: A valid state driver’s license and acceptable driving record . Ability to obtain State of Oregon Private Security Certification for an unarmed professional within 60 days of hire. The Recruitment Process STEP 1: Apply online between August 19 - September 9, 2024 Required Application Materials: Resume Answer to the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment. Application Tips: Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in your responses to the supplemental questions. Do not attach any additional documents. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. Step 2: Minimum Qualification Evaluation: Week of September 9, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. Step 3: Establishment of Eligible List: Week of September 16, 2024 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 4: Selection (Interview): Late September Hiring bureau will review and select candidates for an interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Offer of Employment: October Step 6: Start Date: November A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change. Additional Information Click here for additional information regarding the following: City of Portland Core Values Recruitment Process - Work Status Equal Employment Opportunity Veteran Preference ADA, Pregnancy, and Religious Accommodations An Equal Opportunity / Affirmative Action Employer A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 9/9/2024 11:59 PM Pacific
Aug 20, 2024
Full Time
The Position Job Appointment: Full-Time Work Schedule: Work shifts, which include all days and hours, are determined by seniority Work Location: Multiple Locations. This role is typically performed outdoors, requiring the ability to navigate rough terrain and in all weather conditions. Benefit: Please check our benefits tab for an overview of benefits for this position Language Pay Premium Eligible: This position is or may be eligible for L anguage Pay Differential for qualifying employees. Union Representation: The District Council of Trade Unions (DCTU.) To view this labor agreement, please click here . Applicants start at the entry salary rate . If you are a DCTU represented employee, see labor agreement for additional information or talk to your union representative. Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to respond to the supplemental questions and attach a resume. Position Summary: Positions in this class provide security functions to protect and ensure the safety of the buildings, facilities, and grounds of City-Owned assets. They respond to alarms and urgent asset emergencies at all hours, including off-hours (swing shift, graveyard, and weekends). All tasks support employee wellness and safety. Patrol for the purposes of this classification is defined below under typical duties. The Water Security Specialist classification is located in the following bureaus: Portland Fire and Rescue (PF&R) Portland Parks and Recreation (PP&R) Portland Water Bureau (PWB) The eligible list from this recruitment may be used to fill current and future, regular and limited-duration vacancies in Portland Parks & Recreation, Portland Fire & Rescue, and Portland Water Bureau. For more detailed information regarding position specific information, see the Current Vacancies below. Current Vacancies (3) Portland Parks and Recreation: Vibrant Community Services Area - Portland Parks and Recreation is actively recruiting to fill multiple positions in the Safety, Security and Emergency Management group. As an Asset Security Specialist with Portland Parks and Recreation, you will: Patrol and monitor buildings and grounds in a designated area by foot and/or vehicle, checking for unauthorized access and suspicious people/circumstances; check locks, doors, and gates; provide building surveillance via telemonitoring. Respond to intrusion alarms or other suspicious circumstances by checking the area and intervening or collaborating with Security Leadership, Park Rangers, and other law enforcement personnel as appropriate; assists law enforcement personnel upon request. Monitor grounds for general safety hazards that would endanger the public or staff and reports these for needed action or repair. Responds to asset emergencies such as alarms; monitors the situation; contacts the Supervisor on duty and Dispatch as appropriate; follows directions of the Supervisor in charge to perform functions such as reading facility maps to determine the location of the emergency; and assists crew responding to the emergency as directed. Responds to customer calls for emergency asset management. Operates two-way radio to convey or obtain necessary information. Assists with leadership and training of employees in safety procedures. Responds to questions from citizens; explains city code, policy and procedures and/or refers citizens to the proper staff. Maintains routine records; logs incidents in records; and writes daily reports of activity. Administers first aid and call for emergency aid, if needed. May be assigned to chronic nuisance areas to observe and report as a Security presence. Performs related duties as assigned. Asset Security Specialists are distinct from Park Rangers in that they focus solely on asset and grounds access control monitoring. Asset Security Specialist patrols and inspects buildings and grounds for unauthorized access. City code Title 20 enforcement remains the duty of the Park Ranger classification. As essential employees, Asset Security Specialists may be called back to work during emergencies. No Current Vacancies Portland Water Bureau: Water Security Specialists provide security and patrol functions to protect and ensure the safety of the buildings, employees, facilities and grounds of the Water Bureau; and are first responders to water system emergencies during off-hours (swing shift, graveyard and weekends). The Water Security Specialist patrols and inspects buildings and grounds in a designated area by foot and/or vehicle; checks unauthorized access, suspicious people/circumstances; checks locks, doors and gates; provides building surveillance via telemonitoring; responds to intrusion alarms or other suspicious circumstances by checking the area and intervening or calling law enforcement personnel as appropriate; assists law enforcement personnel upon request; inspects grounds for general safety hazards that would endanger the public or staff and reports these for needed action or repair; and conducts crime prevention through environmental design surveys, documenting findings and recommending appropriate action. The Water Security Specialist also responds to system emergencies such as main break; investigates the situation; contacts the Water Control Center operator or supervisor on duty; performs emergency shutdowns as needed to stop the flow of water and prevent property damage; establishes traffic control to protect the public; and assists the crew responding to the emergency as directed. About Portland Parks & Recreation: Portland Parks & Recreation (PP&R)is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R’s ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, abilities, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply. About Portland Water Bureau: The Portland Water Bureau's 600 employees work together to serve almost a million people in the Portland area. The bureau values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. The City of Portland Water Bureau’s mission is to serve excellent water every minute of every day to almost 1 million customers in the Portland Metropolitan area. We work to uproot systemic inequities and their impacts on our employees and the people we serve. We are committed to the difficult-and essential-work of transforming Water Bureau policies, practices, and culture to better serve historically and currently oppressed communities. Black, Indigenous, People of Color, and people with disabilities, are encouraged to apply for this position. Our mission: We serve excellent water every minute of every day. Our vision : The water our community loves is safe and abundant for generations to come. Our equity commitment: We work to uproot systemic inequities and their impacts on our employees and the people we serve. We commit to the difficult-and essential-work of transforming Water Bureau policies, practices, and culture to better serve historically and currently oppressed communities. Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. View Recording Passcode: ViY0*0$f Have a question? Contact Information: TroyLynn Craft Senior Recruiter troylynn.craft@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Knowledge of the principles and methods related to building and grounds security. Experience handling disruptive situations and individuals. Knowledge of emergency response techniques and first aid, with the ability to assess when emergency aid is needed. Ability to understand, apply and explain rules, policies, and procedures. Ability to investigate, troubleshoot, and resolve issues independently. Ability to interact and communicate effectively with a diverse range of people. Applicants must also have: A valid state driver’s license and acceptable driving record . Ability to obtain State of Oregon Private Security Certification for an unarmed professional within 60 days of hire. The Recruitment Process STEP 1: Apply online between August 19 - September 9, 2024 Required Application Materials: Resume Answer to the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment. Application Tips: Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in your responses to the supplemental questions. Do not attach any additional documents. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. Step 2: Minimum Qualification Evaluation: Week of September 9, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. Step 3: Establishment of Eligible List: Week of September 16, 2024 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 4: Selection (Interview): Late September Hiring bureau will review and select candidates for an interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Offer of Employment: October Step 6: Start Date: November A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change. Additional Information Click here for additional information regarding the following: City of Portland Core Values Recruitment Process - Work Status Equal Employment Opportunity Veteran Preference ADA, Pregnancy, and Religious Accommodations An Equal Opportunity / Affirmative Action Employer A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 9/9/2024 11:59 PM Pacific
Kitsap County, WA
Port Orchard, Washington, United States
OVERVIEW Click here to learn more about this job! Human Services Financial Accounting & Grants Manager (youtube.com) The mission of the Human Services Department is to provide essential services that address individual and community needs, preserve the rights and dignity of those they serve, and promote the health and well-being of all Kitsap County residents. We provide vital individual and community support services to over 30,000 clients in 12 diverse major program areas, including: Housing & Homelessness Developmental Disabilities Aging & Long-Term Care Behavioral Health Community Development Kitsap Recovery Center Pretrial Services Substance Abuse Prevention & Youth Services Veterans Assistance Workforce Employment & Training 1/10th of 1% Sales Tax for Mental Health/Chemical Dependency 1/10th of 1% Sales Tax for Affordable Housing The Financial Accounting and Grants Manager is responsible for managing the complex professional level accounting activities for the Human Services Department. Managing a budget of over $71 million dollars, which includes over 500 grants, contracts, and amendments, the position plays a vital role on our leadership team. The position assures compliance with governmental regulations, administrative restrictions on grants, and has complete oversight of all Human Services Federal, State, and local funding accounting and allocation. Our new team member will work with the Director and with division leaders to prepare financial or budget plans and allocations and will distribute and track grant proceeds to applicable programs to ensure program compliance. The incumbent is responsible for all reporting as required by regulations for auditing purposes. We work as a team with our community and government partners to provide vital services to our community. Join us in our mission! Learn about our programs here: Human Services Main (kitsapgov.com) QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS REQUIRED EDUCATION AND EXPERIENCE: Bachelor's Degree in accounting, business administration, public administration, finance, economics or directly related field and Six years of progressively responsible professional experience in grant management, accounting, or financial administration; and Three years supervisory or management experience; or Any equivalent combination of experience and education that provides the applicant with the desired knowledge, skills and ability required to perform the work. PREFERRED EDUCATION AND EXPERIENCE Certified Public Accountant (CPA) or Certified Public Finance Officer (CPFO) Experience with government accounting If education is used to meet the requirements for the position, a copy of your official transcripts must be submitted prior to your first day of employment PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) The duties in this position are performed in an office setting utilizing standard office equipment. ILLUSTRATIVE EXAMPLE OF DUTIES Directs all financial, accounting, grants, billing, payroll and budget functions for the Human Services Department. Prepare financial forecasts and monitor budgets for twelve diverse and separate programs within the department, with over 500 grants totaling over $71 million annually. Prepare recommended budgets and reports for Board of County Commissioners' approval. Prepare and oversee the preparation of financial reports needed for grants and contracts by compiling, researching, and analyzing data regarding the expenditures of grants and contracts. Collaborate with external agencies and internal administrative departments to ensure compliance with Federal, state, and private regulations governing grants and contracts. Provide direction and fiscal oversight for the Salish Administrative Services Organization, the Kitsap Recovery Center, and the Aging and Long-Term Care Program. Act as financial subject matter expert for all professional program management staff. Meet with program staff when grants are awarded to review responsibilities for grant management and reporting. Coordinate the organization, staffing, and operational activities for the Human Services accounting and finance section, including payroll, accounting, contracts and grants, and budget management. Oversee all activities to assure that work is performed efficiently and according to appropriate guidelines, procedures and regulations. Coordinate and participate in the development of the department budget; forecast additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of expenditures; recommend adjustments as necessary. Participate in the development and implementation of financial and budgetary goals, objectives, policies, and priorities for the division and the entire department; identify resource needs; recommend and implement policies and procedures. Manage the grant administration process and ensure compliance with grant requirements. Liaison and be the main point of contact for grant funding agencies. Manage cost allocation plan for grant management and ensure Department compliance. Interpret and apply complex statistical methodology and instructions for use of grant revenue. Provide financial support and information regarding division leaders as well county and state auditors. Serve as primary fiscal contact for sub-recipients and funders. OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general Public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA) This position is non-represented and covered under the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months. Work hours for this position are typically Monday - Friday, 8 a.m. - 4:30 p.m. Flexible hours and hybrid work arrangments are available, as approved by management. Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection. Open until filled. Applications are reviewed weekly. At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) Disability - Short-term disability & Long-term disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx
Jul 02, 2024
Full Time
OVERVIEW Click here to learn more about this job! Human Services Financial Accounting & Grants Manager (youtube.com) The mission of the Human Services Department is to provide essential services that address individual and community needs, preserve the rights and dignity of those they serve, and promote the health and well-being of all Kitsap County residents. We provide vital individual and community support services to over 30,000 clients in 12 diverse major program areas, including: Housing & Homelessness Developmental Disabilities Aging & Long-Term Care Behavioral Health Community Development Kitsap Recovery Center Pretrial Services Substance Abuse Prevention & Youth Services Veterans Assistance Workforce Employment & Training 1/10th of 1% Sales Tax for Mental Health/Chemical Dependency 1/10th of 1% Sales Tax for Affordable Housing The Financial Accounting and Grants Manager is responsible for managing the complex professional level accounting activities for the Human Services Department. Managing a budget of over $71 million dollars, which includes over 500 grants, contracts, and amendments, the position plays a vital role on our leadership team. The position assures compliance with governmental regulations, administrative restrictions on grants, and has complete oversight of all Human Services Federal, State, and local funding accounting and allocation. Our new team member will work with the Director and with division leaders to prepare financial or budget plans and allocations and will distribute and track grant proceeds to applicable programs to ensure program compliance. The incumbent is responsible for all reporting as required by regulations for auditing purposes. We work as a team with our community and government partners to provide vital services to our community. Join us in our mission! Learn about our programs here: Human Services Main (kitsapgov.com) QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS REQUIRED EDUCATION AND EXPERIENCE: Bachelor's Degree in accounting, business administration, public administration, finance, economics or directly related field and Six years of progressively responsible professional experience in grant management, accounting, or financial administration; and Three years supervisory or management experience; or Any equivalent combination of experience and education that provides the applicant with the desired knowledge, skills and ability required to perform the work. PREFERRED EDUCATION AND EXPERIENCE Certified Public Accountant (CPA) or Certified Public Finance Officer (CPFO) Experience with government accounting If education is used to meet the requirements for the position, a copy of your official transcripts must be submitted prior to your first day of employment PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) The duties in this position are performed in an office setting utilizing standard office equipment. ILLUSTRATIVE EXAMPLE OF DUTIES Directs all financial, accounting, grants, billing, payroll and budget functions for the Human Services Department. Prepare financial forecasts and monitor budgets for twelve diverse and separate programs within the department, with over 500 grants totaling over $71 million annually. Prepare recommended budgets and reports for Board of County Commissioners' approval. Prepare and oversee the preparation of financial reports needed for grants and contracts by compiling, researching, and analyzing data regarding the expenditures of grants and contracts. Collaborate with external agencies and internal administrative departments to ensure compliance with Federal, state, and private regulations governing grants and contracts. Provide direction and fiscal oversight for the Salish Administrative Services Organization, the Kitsap Recovery Center, and the Aging and Long-Term Care Program. Act as financial subject matter expert for all professional program management staff. Meet with program staff when grants are awarded to review responsibilities for grant management and reporting. Coordinate the organization, staffing, and operational activities for the Human Services accounting and finance section, including payroll, accounting, contracts and grants, and budget management. Oversee all activities to assure that work is performed efficiently and according to appropriate guidelines, procedures and regulations. Coordinate and participate in the development of the department budget; forecast additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of expenditures; recommend adjustments as necessary. Participate in the development and implementation of financial and budgetary goals, objectives, policies, and priorities for the division and the entire department; identify resource needs; recommend and implement policies and procedures. Manage the grant administration process and ensure compliance with grant requirements. Liaison and be the main point of contact for grant funding agencies. Manage cost allocation plan for grant management and ensure Department compliance. Interpret and apply complex statistical methodology and instructions for use of grant revenue. Provide financial support and information regarding division leaders as well county and state auditors. Serve as primary fiscal contact for sub-recipients and funders. OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general Public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA) This position is non-represented and covered under the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months. Work hours for this position are typically Monday - Friday, 8 a.m. - 4:30 p.m. Flexible hours and hybrid work arrangments are available, as approved by management. Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection. Open until filled. Applications are reviewed weekly. At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) Disability - Short-term disability & Long-term disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx
CITY OF ELK GROVE, CA
Elk Grove, California, United States
Description/Special Instructions The City of Elk Grove is now accepting applications for the position of ASSISTANT ENGINEER The City of Elk Grove Public Works Department is excited to announce a job opening for an Assistant Engineer in the Traffic Engineering Division. This position is open to unlicensed engineers with an engineering degree. The Traffic Engineering Division is an active division which focuses on the efficiency of traffic signal operations and safety for all road users within the City of Elk Grove. The Assistant Engineer will study and compile data related to the impact of vehicle, pedestrian and bicycle operations throughout the City in order to understand how traffic impacts quality of life within the City. Your role as a vital team member will require excellent communication and time management skills. We value candidates who can work effectively with a diverse team, ensuring data quality, accuracy, safety, and compliance with the State and Federal Traffic Standards and other. The Assistant Engineer will have a pivotal role with data collection, speed surveys, collision diagrams, and project design; preparing work orders for operations and maintenance crews; application of traffic engineering principles; Manual of Uniform Traffic Control Devices (MUTCD); and preparing volume data, project quantities and estimates, to support the Traffic Engineering team. Furthermore, the Assistant Engineer may assist with traffic signal timing adjustments, field measurements, public engagement and design of traffic devices such as signals, speed humps, signage and striping to help ensure the safe operations of all road users. The Assistant Engineer will be responsible for maintaining public request logs, assisting with data collection, collaborating with other departments, researching and analyzing collision data, along with maintaining accurate data and ensuring all work complies with applicable City and Traffic Engineering standards and specifications. This position reports directly to the Engineering Manager in the Traffic Engineering Division and plays a key role in providing essential data to ensure the safe and efficient travel throughout the City. We are looking for an analytical thinker and decisive problem-solver who can also think on a larger scale and contribute to a positive and cooperative work environment. The ideal candidate will have a bachelor’s degree in engineering with at least two years of experience in a traffic related field. Knowledge of traffic engineering principles, operations, scheduling, estimating, the ability to read and interpret plans, proficiency using Microsoft Office (Word, Excel, Outlook, etc.) programs, and experience with AutoCAD and Bluebeam are essential for the Assistant Engineer to possess. If you thrive in a team-oriented setting, are organized, resourceful, and want to make an impact in our diverse community, consider joining the Public Works team! Tentative Recruitment Timeline (subject to change) Filing Deadline: 11:59 PM on September 24, 2024 Oral Board Interviews: October 8, 2024 (virtual) Final Selection Interviews: October 15, 2024 (in person) The City offers a competitive salary and generous benefit package including CalPERS retirement benefits, a deferred compensation match and more. Why work for the City of Elk Grove? Proud Heritage. Bright Future. Community Profile Elk Grove is a vibrant, family-friendly community of approximately 178,124 people in the Sacramento, California region, located 14 miles south of the State Capital and 60 miles east of the Bay Area. Elk Grove is a young, ethnically diverse, modern city that was incorporated in 2000. Elk Grove has low crime, excellent schools, over 100 community parks and 28 miles of trails, plentiful dining and shopping options, numerous annual events and festivals, and over 270 sunny days per year. Representative Duties D EFINITION Under general supervision (Assistant Engineer) to direction (Associate Engineer/Associate Civil Engineer) performs sub-professional (unlicensed) to professional (licensed) field and office engineering work related to the planning, design, construction and maintenance of the City’s Capital Improvement Program, land development, drainage, construction management, traffic, facilities and infrastructure; performs project management and administration; confers with developers, contractors, and representatives of other agencies regarding facility and infrastructure development; administers professional services and construction contracts; provides professional staff assistance to management, other departments, and the public in areas of expertise; conducts a variety of engineering studies and prepares and presents reports; and performs related duties as assigned. Duties may depending on the assigned department and division as described in the job functions section. SUPERVISION RECEIVED AND EXERCISED Receives general supervision (Assistant Engineer) to direction (Associate Engineer/Associate Civil Engineer) from assigned management or supervisory personnel. Exercises no direct supervision over staff. CLASS CHARACTERISTICS Assistant Engineer: This is the entry level classification in the professional Engineer classification series. Initially under close supervision, incumbents learn and perform routine engineering and project management work. As experience is gained, assignments become more varied, complex, and difficult. Close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of positions at the Associate-level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. Associate Engineer/Associate Civil Engineer: This is the journey level classification in the professional Engineer classification series. Positions at this level are distinguished from the Assistant-level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. The Associate Engineer is distinguished from the Associate Civil Engineer in that the latter requires registration as a Professional Civil Engineer. The Associate Civil Engineer is distinguished from the Senior Civil Engineer in that latter is the advanced journey and/or lead level classification in the series and is responsible for organizing, assigning and reviewing the work of assigned staff in addition to performing the most complex professional engineering work. Positions in the professional Engineer class series are flexibly staffed and positions at the Associate-level are normally filled by advancement from the next lower level upon management approval, after gaining the knowledge, skill, and experience which meet the qualifications for and after demonstrating the ability to perform the work of the higher-level class, subject to budgetary funds. EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Some duties, knowledge, skills, and abilities may be performed/exercised in a learning capacity for entry-level (Assistant) positions. Reviews progress and/or inspects assigned construction projects for compliance with plans and specifications including resolving constructability problems and issues. Coordinates assigned projects and activities with other City departments, local jurisdictions and agencies, and regional, state, and federal agencies. Researches, analyzes, and reviews legislative proposals and new code requirements, construction methods, building materials, and plan review criteria; develops recommendations for policy and procedure changes and implements upon approval. Confers with developers, engineers, architects, and contractors and other City staff in acquiring information and coordinating engineering matters; provides information regarding City project requirements and City policies, procedures, codes, and ordinances. Participates in the Standards Review Committee; meets with City staff and management to review, revise and update City standards and documents related to Engineering. Performs field inspections; provides information and assistance to staff and the public to address and correct any issues or areas of concern; addresses and resolves discrepancies between plans and field conditions; and ensures the adequacy and safety of structures.?? Prepares and presents technical project and staff reports to various committees, commissions, and at public meetings and hearings; prepares a variety of written reports, memoranda, and correspondence; ensures the proper documentation of projects and activities; coordinates maintenance and update of project information. Attends and participates in meetings, conferences, workshops, and training sessions. Performs related duties as assigned. When assigned to Public Works: Provides complex technical support for all phases of capital improvement and public works construction projects including planning, feasibility evaluation, coordination of environmental review, design, construction, and close-out. Assists with project development activities, including project management, preparing or reviewing preliminary and final designs and specifications, developing requests for proposals and scopes of work, cost estimates, change orders, work plans, budgets, schedules, and baseline requirements, and contract negotiations and management. Reviews construction plans prepared in-house and by outside consultants or private contractors to verify compliance with City, State, Federal, and/or industry standards and requirements for construction infrastructure; checks plans for conformance with regulations regarding line, grade, size, elevation, and location of structures; reviews engineering calculations of other engineers or engineering technicians; participates in pre-design, construction, and utility coordination meetings. Conducts engineering studies and cost analyses for assigned projects; researches project design requirements; prepares engineering calculations and estimates, preliminary layouts and specifications, and design work from field and survey data. Researches funding opportunities; coordinates and/or completes and submits grant applications; tracks grant funded projects and requirements; processes and maintains paperwork and reimbursement requests in compliance with funding and reporting requirements. When assigned to Development Services: Provides complex technical review of private development applications and construction documents related to civil improvements to ensure compliance with City standards and requirements as related to roadway design, traffic/transportation, systems, storm drains, storm water management, and coordination with water and sewer systems. Reviews subdivision maps, parcel maps and public easements to ensure compliance with City standards and the Subdivision Map Act. Reviews and processes permit applications, agreements, and project related fees. Coordinates with developers, design engineers, contractors, and construction inspectors during project design and construction. Reviews, meets, and conditions proposed development projects; Coordinates with other City departments as necessary on the review and conditioning of development projects. Participates in and conducts traffic studies for development projects; including the evaluation of sight distance, signage and striping. Reviews and analyzes development and building permits for conformance with City design standards, flood prevention ordinance, and impact to floodplains. Recommends traffic control, geometrics, signing and illumination; provides advisory assistance and technical guidance on traffic-related matters to interested parties. Qualifications QUALIFICATIONS Knowledge of: Civil engineering principles and practices applied to the field of municipal public works or private development, including planning and development, design, construction, operation and maintenance. Principles and practices of project budgeting, cost estimation, funding, project management, and contract negotiation and administration. Methods, materials, and techniques used in building construction. General design, layout, and construction practices for public improvements such as storm drain, street improvements, traffic signals, public works facilities, and building structures. Engineering plan types, review practices, and permit filing and approval procedures. Principles of advanced mathematics and their application to engineering work. Practices of researching engineering and design issues, evaluating alternatives, making sound recommendations, and preparing technical reports. Principles and procedures of record keeping. Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division. Methods and techniques of preparing technical and administrative reports, and general business correspondence. City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Diversity, equity, inclusion, and belonging concepts and principles, including their significance in organizational dynamics and the functioning of the City and their impact on fostering innovation and collaboration. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Current equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. Ability to: Perform sub-professional and or professional engineering duties involved in the planning, design, development, and construction management of a variety of capital improvement and public and private construction projects. Conduct engineering studies and research projects, evaluate alternatives, make sound recommendations, and prepare effective staff and technical reports; present technical engineering information and data in an effective manner. Prepare, understand, and interpret engineering construction plans, technical drawings and designs, specifications, as-builts, permits, contract documents, environmental and engineering reports, and other technical documents. Perform mathematical and engineering computations with precision. Coordinate services with other departments and agencies and federal and state agencies. Respond to complaints or inquiries from the community, staff, and outside organizations. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. Prepare clear, effective, and accurate reports, correspondence, and other written materials. Maintain accurate logs, records, and written records of work performed. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines. Engage with a diverse public and workforce, facilitating inclusive service delivery, and implementing equitable city policies. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Assistant Engineer/Associate Engineer/Associate Civil Engineer: A bachelor's degree from an accredited college or university with major coursework in engineering or a related field. Associate Engineer/Associate Civil Engineer: Three (3) years of increasingly responsible engineering experience equivalent to an Assistant Engineer with the City of Elk Grove. Licenses and Certifications: Assistant Engineer/Associate Engineer/Associate Civil Engineer: Possession of, or ability to obtain by the time of appointment, an appropriate, valid California driver’s license. This requirement may be waived for individuals who are unable to obtain a driver’s license due to a disability.? Associate Civil Engineer : Possession of a valid registration as a Professional Civil Engineer issued by the State of California. If a registered Professional Civil Engineer in another state, the ability to obtain registration as a Professional Civil Engineer in the State of California within one (1) year of appointment . Physical Demands and Work Environment PHYSICAL DEMANDS When assigned to an office environment: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, and to operate a motor vehicle to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.? Standing in and walking between work areas is frequently required.? Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.? Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information.? Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds. Reasonable accommodations will be made for individuals with disabilities who are qualified to perform essential functions of a position or positions within this classification. When assigned to a field environment: Must possess mobility to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, bend, stoop, squat, crouch, and grasp; strength, stamina, and mobility to perform light physical work; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone or radio.? Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate the above-mentioned tools and equipment.? Employees must possess the ability to lift, materials and objects weighing up to 15 pounds, or heavier weights with the use of proper equipment and assistance from other staff.? The work requires wear and use of proper Personal Protective Equipment (PPE). Reasonable accommodations will be made for individuals with disabilities who are qualified to perform essential functions of a position or positions within this classification. ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.? Employees also work in the field and occasionally are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous chemical substances and fumes.? Employees may interact with members of the public or with staff under emotionally stressful conditions while interpreting and enforcing departmental policies and procedures. FLSA Status: Assistant Engineer : Non-Exempt Associate Engineer/Associate Civil Engineer : Exempt The City of Elk Grove is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Department at (916) 478- 2230. The information above is subject to change without notice. CITY OF ELK GROVE EMPLOYEE BENEFIT SUMMARY - NON REPRESENTED Annual Leave (vacation/sick) Upon Hire 176 hours 6.77 hours per pay period 5 Year Anniversary 216 hours 8.31 hours per pay period 10 Year Anniversary 232 hours 8.92 per pay period 15 Year Anniversary 256 hours 9.85 hours per pay period 20 Year anniversary 272 hours 10.46 per pay period Deferred Compensation Employee may participate in a 457 deferred compensation plan up to maximum allowed by law. Deferred Compensation - City Match The City will match up to 4% of employee's salary to a deferred compensation plan. There is a 1 year vesting period. Employee Assistance Program Available to employee and immediate family. Flexible Spending Account Covers IRS approved medical and/or approved dependent care expenses to be paid on a pre-tax basis. Medical spending up to $3200.00 annually. Dependent care up to $5,000 annually. Adoption Assistance FSA up to $16,810 annually. Health (Medical) Insurance The City participates in the CalPERS Health Plan (PEMHCA) and offers a "cafeteria plan," which includes a monthly City contribution that an employee may apply toward premiums for medical insurance. The City's Contribution rates for the 2024 plan year are as follows: Single: up to $919.27 per month 2-Party: up to $1,838.54 per month Family: up to $2,390.10 per month Employees who show evidence of other group health insurance coverage and waive enrollment in a CalPERS health plan shall receive a taxable in lieu cash fringe allowance of $300 per month. Dental Insurance 100% City paid for employee and eligible dependents if enrolled in the City's medical plan. Vision Insurance 100% City paid for employee and eligible dependents if enrolled in the City's medical plan. Pet Insurance City employees are eligible to purchase pet insurance at a discounted premium rate through MetLife . Supplemental Health Insurance The City provides supplemental health insurance up to $15,000 per year for eligible participants. Retirement Health savings Account City provided defined contribution program for IRS-eligible medical expenses upon retirement. Holidays Twelve (12) paid holidays per year and sixteen (16) floating holiday hours per fiscal year. Employees who are assigned by the Police Chief to work shifts receive a 5% Holiday Pay Differential in lieu of paid holidays and eight (8) floating holiday hours per fiscal year. Alternative Work Schedules Available depending on Department Life Insurance City provides Life insurance at 1X base salary with a minimum of $50,000 and maximum of $300,000. Additional life insurance may be purchased by employee up to a maximum of $500,000. Military Leave The City will pay qualified employees any difference between his/her base salary and the amount received in military reserve pay for regularly scheduled annual training that requires the employee to take military leave from his/her regular work week. Retirement -PERS Your CalPERS Pension formula will be dependent upon your hire date with the City of Elk Grove and/or your status with any Public Retirement System. 2.7% at 55 if hired before 8/12/12. 2% at 55 if hired after 8/12/12 and a current Classic member of CalPERS. 2% at 62 if hired after 1/1/13 and not a Classic member of CalPERS. Internal applicants will remain in their current retirement formula unless they are moving from a safety to miscellaneous classification. Short Term/Long Term Disability The City provides Short-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $2,300 per week and Long-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $15,000 per month. The City also provides Paid Family Leave coverage @ 60-70% of weekly earnings up to a maximum of $,1623 per week. City employees DO NOT contribute to the California State Disability Insurance (SDI) program. Social Security City offers an IRS qualifying retirement plan, therefore, employees do not currently participate in the Social Security program. Tuition Reimbursement 80% up to $2,000/year for City related Certification programss. 80% up to 3,500/year for Associates, Bachelors or Masters Degree Wellness Program Amazing on-site Wellness Coordinator and multiple fitness and wellness classes such as yoga and pilates available throughout the week! Closing Date/Time: 9/24/2024 11:59 PM Pacific
Aug 28, 2024
Full Time
Description/Special Instructions The City of Elk Grove is now accepting applications for the position of ASSISTANT ENGINEER The City of Elk Grove Public Works Department is excited to announce a job opening for an Assistant Engineer in the Traffic Engineering Division. This position is open to unlicensed engineers with an engineering degree. The Traffic Engineering Division is an active division which focuses on the efficiency of traffic signal operations and safety for all road users within the City of Elk Grove. The Assistant Engineer will study and compile data related to the impact of vehicle, pedestrian and bicycle operations throughout the City in order to understand how traffic impacts quality of life within the City. Your role as a vital team member will require excellent communication and time management skills. We value candidates who can work effectively with a diverse team, ensuring data quality, accuracy, safety, and compliance with the State and Federal Traffic Standards and other. The Assistant Engineer will have a pivotal role with data collection, speed surveys, collision diagrams, and project design; preparing work orders for operations and maintenance crews; application of traffic engineering principles; Manual of Uniform Traffic Control Devices (MUTCD); and preparing volume data, project quantities and estimates, to support the Traffic Engineering team. Furthermore, the Assistant Engineer may assist with traffic signal timing adjustments, field measurements, public engagement and design of traffic devices such as signals, speed humps, signage and striping to help ensure the safe operations of all road users. The Assistant Engineer will be responsible for maintaining public request logs, assisting with data collection, collaborating with other departments, researching and analyzing collision data, along with maintaining accurate data and ensuring all work complies with applicable City and Traffic Engineering standards and specifications. This position reports directly to the Engineering Manager in the Traffic Engineering Division and plays a key role in providing essential data to ensure the safe and efficient travel throughout the City. We are looking for an analytical thinker and decisive problem-solver who can also think on a larger scale and contribute to a positive and cooperative work environment. The ideal candidate will have a bachelor’s degree in engineering with at least two years of experience in a traffic related field. Knowledge of traffic engineering principles, operations, scheduling, estimating, the ability to read and interpret plans, proficiency using Microsoft Office (Word, Excel, Outlook, etc.) programs, and experience with AutoCAD and Bluebeam are essential for the Assistant Engineer to possess. If you thrive in a team-oriented setting, are organized, resourceful, and want to make an impact in our diverse community, consider joining the Public Works team! Tentative Recruitment Timeline (subject to change) Filing Deadline: 11:59 PM on September 24, 2024 Oral Board Interviews: October 8, 2024 (virtual) Final Selection Interviews: October 15, 2024 (in person) The City offers a competitive salary and generous benefit package including CalPERS retirement benefits, a deferred compensation match and more. Why work for the City of Elk Grove? Proud Heritage. Bright Future. Community Profile Elk Grove is a vibrant, family-friendly community of approximately 178,124 people in the Sacramento, California region, located 14 miles south of the State Capital and 60 miles east of the Bay Area. Elk Grove is a young, ethnically diverse, modern city that was incorporated in 2000. Elk Grove has low crime, excellent schools, over 100 community parks and 28 miles of trails, plentiful dining and shopping options, numerous annual events and festivals, and over 270 sunny days per year. Representative Duties D EFINITION Under general supervision (Assistant Engineer) to direction (Associate Engineer/Associate Civil Engineer) performs sub-professional (unlicensed) to professional (licensed) field and office engineering work related to the planning, design, construction and maintenance of the City’s Capital Improvement Program, land development, drainage, construction management, traffic, facilities and infrastructure; performs project management and administration; confers with developers, contractors, and representatives of other agencies regarding facility and infrastructure development; administers professional services and construction contracts; provides professional staff assistance to management, other departments, and the public in areas of expertise; conducts a variety of engineering studies and prepares and presents reports; and performs related duties as assigned. Duties may depending on the assigned department and division as described in the job functions section. SUPERVISION RECEIVED AND EXERCISED Receives general supervision (Assistant Engineer) to direction (Associate Engineer/Associate Civil Engineer) from assigned management or supervisory personnel. Exercises no direct supervision over staff. CLASS CHARACTERISTICS Assistant Engineer: This is the entry level classification in the professional Engineer classification series. Initially under close supervision, incumbents learn and perform routine engineering and project management work. As experience is gained, assignments become more varied, complex, and difficult. Close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of positions at the Associate-level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. Associate Engineer/Associate Civil Engineer: This is the journey level classification in the professional Engineer classification series. Positions at this level are distinguished from the Assistant-level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. The Associate Engineer is distinguished from the Associate Civil Engineer in that the latter requires registration as a Professional Civil Engineer. The Associate Civil Engineer is distinguished from the Senior Civil Engineer in that latter is the advanced journey and/or lead level classification in the series and is responsible for organizing, assigning and reviewing the work of assigned staff in addition to performing the most complex professional engineering work. Positions in the professional Engineer class series are flexibly staffed and positions at the Associate-level are normally filled by advancement from the next lower level upon management approval, after gaining the knowledge, skill, and experience which meet the qualifications for and after demonstrating the ability to perform the work of the higher-level class, subject to budgetary funds. EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Some duties, knowledge, skills, and abilities may be performed/exercised in a learning capacity for entry-level (Assistant) positions. Reviews progress and/or inspects assigned construction projects for compliance with plans and specifications including resolving constructability problems and issues. Coordinates assigned projects and activities with other City departments, local jurisdictions and agencies, and regional, state, and federal agencies. Researches, analyzes, and reviews legislative proposals and new code requirements, construction methods, building materials, and plan review criteria; develops recommendations for policy and procedure changes and implements upon approval. Confers with developers, engineers, architects, and contractors and other City staff in acquiring information and coordinating engineering matters; provides information regarding City project requirements and City policies, procedures, codes, and ordinances. Participates in the Standards Review Committee; meets with City staff and management to review, revise and update City standards and documents related to Engineering. Performs field inspections; provides information and assistance to staff and the public to address and correct any issues or areas of concern; addresses and resolves discrepancies between plans and field conditions; and ensures the adequacy and safety of structures.?? Prepares and presents technical project and staff reports to various committees, commissions, and at public meetings and hearings; prepares a variety of written reports, memoranda, and correspondence; ensures the proper documentation of projects and activities; coordinates maintenance and update of project information. Attends and participates in meetings, conferences, workshops, and training sessions. Performs related duties as assigned. When assigned to Public Works: Provides complex technical support for all phases of capital improvement and public works construction projects including planning, feasibility evaluation, coordination of environmental review, design, construction, and close-out. Assists with project development activities, including project management, preparing or reviewing preliminary and final designs and specifications, developing requests for proposals and scopes of work, cost estimates, change orders, work plans, budgets, schedules, and baseline requirements, and contract negotiations and management. Reviews construction plans prepared in-house and by outside consultants or private contractors to verify compliance with City, State, Federal, and/or industry standards and requirements for construction infrastructure; checks plans for conformance with regulations regarding line, grade, size, elevation, and location of structures; reviews engineering calculations of other engineers or engineering technicians; participates in pre-design, construction, and utility coordination meetings. Conducts engineering studies and cost analyses for assigned projects; researches project design requirements; prepares engineering calculations and estimates, preliminary layouts and specifications, and design work from field and survey data. Researches funding opportunities; coordinates and/or completes and submits grant applications; tracks grant funded projects and requirements; processes and maintains paperwork and reimbursement requests in compliance with funding and reporting requirements. When assigned to Development Services: Provides complex technical review of private development applications and construction documents related to civil improvements to ensure compliance with City standards and requirements as related to roadway design, traffic/transportation, systems, storm drains, storm water management, and coordination with water and sewer systems. Reviews subdivision maps, parcel maps and public easements to ensure compliance with City standards and the Subdivision Map Act. Reviews and processes permit applications, agreements, and project related fees. Coordinates with developers, design engineers, contractors, and construction inspectors during project design and construction. Reviews, meets, and conditions proposed development projects; Coordinates with other City departments as necessary on the review and conditioning of development projects. Participates in and conducts traffic studies for development projects; including the evaluation of sight distance, signage and striping. Reviews and analyzes development and building permits for conformance with City design standards, flood prevention ordinance, and impact to floodplains. Recommends traffic control, geometrics, signing and illumination; provides advisory assistance and technical guidance on traffic-related matters to interested parties. Qualifications QUALIFICATIONS Knowledge of: Civil engineering principles and practices applied to the field of municipal public works or private development, including planning and development, design, construction, operation and maintenance. Principles and practices of project budgeting, cost estimation, funding, project management, and contract negotiation and administration. Methods, materials, and techniques used in building construction. General design, layout, and construction practices for public improvements such as storm drain, street improvements, traffic signals, public works facilities, and building structures. Engineering plan types, review practices, and permit filing and approval procedures. Principles of advanced mathematics and their application to engineering work. Practices of researching engineering and design issues, evaluating alternatives, making sound recommendations, and preparing technical reports. Principles and procedures of record keeping. Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division. Methods and techniques of preparing technical and administrative reports, and general business correspondence. City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Diversity, equity, inclusion, and belonging concepts and principles, including their significance in organizational dynamics and the functioning of the City and their impact on fostering innovation and collaboration. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Current equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. Ability to: Perform sub-professional and or professional engineering duties involved in the planning, design, development, and construction management of a variety of capital improvement and public and private construction projects. Conduct engineering studies and research projects, evaluate alternatives, make sound recommendations, and prepare effective staff and technical reports; present technical engineering information and data in an effective manner. Prepare, understand, and interpret engineering construction plans, technical drawings and designs, specifications, as-builts, permits, contract documents, environmental and engineering reports, and other technical documents. Perform mathematical and engineering computations with precision. Coordinate services with other departments and agencies and federal and state agencies. Respond to complaints or inquiries from the community, staff, and outside organizations. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. Prepare clear, effective, and accurate reports, correspondence, and other written materials. Maintain accurate logs, records, and written records of work performed. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines. Engage with a diverse public and workforce, facilitating inclusive service delivery, and implementing equitable city policies. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Assistant Engineer/Associate Engineer/Associate Civil Engineer: A bachelor's degree from an accredited college or university with major coursework in engineering or a related field. Associate Engineer/Associate Civil Engineer: Three (3) years of increasingly responsible engineering experience equivalent to an Assistant Engineer with the City of Elk Grove. Licenses and Certifications: Assistant Engineer/Associate Engineer/Associate Civil Engineer: Possession of, or ability to obtain by the time of appointment, an appropriate, valid California driver’s license. This requirement may be waived for individuals who are unable to obtain a driver’s license due to a disability.? Associate Civil Engineer : Possession of a valid registration as a Professional Civil Engineer issued by the State of California. If a registered Professional Civil Engineer in another state, the ability to obtain registration as a Professional Civil Engineer in the State of California within one (1) year of appointment . Physical Demands and Work Environment PHYSICAL DEMANDS When assigned to an office environment: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, and to operate a motor vehicle to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.? Standing in and walking between work areas is frequently required.? Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.? Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information.? Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds. Reasonable accommodations will be made for individuals with disabilities who are qualified to perform essential functions of a position or positions within this classification. When assigned to a field environment: Must possess mobility to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, bend, stoop, squat, crouch, and grasp; strength, stamina, and mobility to perform light physical work; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone or radio.? Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate the above-mentioned tools and equipment.? Employees must possess the ability to lift, materials and objects weighing up to 15 pounds, or heavier weights with the use of proper equipment and assistance from other staff.? The work requires wear and use of proper Personal Protective Equipment (PPE). Reasonable accommodations will be made for individuals with disabilities who are qualified to perform essential functions of a position or positions within this classification. ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.? Employees also work in the field and occasionally are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous chemical substances and fumes.? Employees may interact with members of the public or with staff under emotionally stressful conditions while interpreting and enforcing departmental policies and procedures. FLSA Status: Assistant Engineer : Non-Exempt Associate Engineer/Associate Civil Engineer : Exempt The City of Elk Grove is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Department at (916) 478- 2230. The information above is subject to change without notice. CITY OF ELK GROVE EMPLOYEE BENEFIT SUMMARY - NON REPRESENTED Annual Leave (vacation/sick) Upon Hire 176 hours 6.77 hours per pay period 5 Year Anniversary 216 hours 8.31 hours per pay period 10 Year Anniversary 232 hours 8.92 per pay period 15 Year Anniversary 256 hours 9.85 hours per pay period 20 Year anniversary 272 hours 10.46 per pay period Deferred Compensation Employee may participate in a 457 deferred compensation plan up to maximum allowed by law. Deferred Compensation - City Match The City will match up to 4% of employee's salary to a deferred compensation plan. There is a 1 year vesting period. Employee Assistance Program Available to employee and immediate family. Flexible Spending Account Covers IRS approved medical and/or approved dependent care expenses to be paid on a pre-tax basis. Medical spending up to $3200.00 annually. Dependent care up to $5,000 annually. Adoption Assistance FSA up to $16,810 annually. Health (Medical) Insurance The City participates in the CalPERS Health Plan (PEMHCA) and offers a "cafeteria plan," which includes a monthly City contribution that an employee may apply toward premiums for medical insurance. The City's Contribution rates for the 2024 plan year are as follows: Single: up to $919.27 per month 2-Party: up to $1,838.54 per month Family: up to $2,390.10 per month Employees who show evidence of other group health insurance coverage and waive enrollment in a CalPERS health plan shall receive a taxable in lieu cash fringe allowance of $300 per month. Dental Insurance 100% City paid for employee and eligible dependents if enrolled in the City's medical plan. Vision Insurance 100% City paid for employee and eligible dependents if enrolled in the City's medical plan. Pet Insurance City employees are eligible to purchase pet insurance at a discounted premium rate through MetLife . Supplemental Health Insurance The City provides supplemental health insurance up to $15,000 per year for eligible participants. Retirement Health savings Account City provided defined contribution program for IRS-eligible medical expenses upon retirement. Holidays Twelve (12) paid holidays per year and sixteen (16) floating holiday hours per fiscal year. Employees who are assigned by the Police Chief to work shifts receive a 5% Holiday Pay Differential in lieu of paid holidays and eight (8) floating holiday hours per fiscal year. Alternative Work Schedules Available depending on Department Life Insurance City provides Life insurance at 1X base salary with a minimum of $50,000 and maximum of $300,000. Additional life insurance may be purchased by employee up to a maximum of $500,000. Military Leave The City will pay qualified employees any difference between his/her base salary and the amount received in military reserve pay for regularly scheduled annual training that requires the employee to take military leave from his/her regular work week. Retirement -PERS Your CalPERS Pension formula will be dependent upon your hire date with the City of Elk Grove and/or your status with any Public Retirement System. 2.7% at 55 if hired before 8/12/12. 2% at 55 if hired after 8/12/12 and a current Classic member of CalPERS. 2% at 62 if hired after 1/1/13 and not a Classic member of CalPERS. Internal applicants will remain in their current retirement formula unless they are moving from a safety to miscellaneous classification. Short Term/Long Term Disability The City provides Short-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $2,300 per week and Long-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $15,000 per month. The City also provides Paid Family Leave coverage @ 60-70% of weekly earnings up to a maximum of $,1623 per week. City employees DO NOT contribute to the California State Disability Insurance (SDI) program. Social Security City offers an IRS qualifying retirement plan, therefore, employees do not currently participate in the Social Security program. Tuition Reimbursement 80% up to $2,000/year for City related Certification programss. 80% up to 3,500/year for Associates, Bachelors or Masters Degree Wellness Program Amazing on-site Wellness Coordinator and multiple fitness and wellness classes such as yoga and pilates available throughout the week! Closing Date/Time: 9/24/2024 11:59 PM Pacific
Sonoma County, CA
Santa Rosa, California, United States
Position Information Join the Sonoma County Auditor-Controller-Treasurer-Tax Collector's (ACTTC) office as an EFS Business Systems Analyst - Confidential! Salary Range $47.08 - $57.23/Hourly $3,766.40 - $4,587.40/Biweekly $8,188.47 - $9,953.82/Monthly $98,261.61 - $119,445.88/Annually Starting salary up to $57.23/hour ($119,445/year), an additional $1.50/hour "Confidential" premium on top of the hourly pay rate, plus a competitive total compensation package!* What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: Confidential Premium -Positions designated "Confidential" receive an additional $1.50/hour premium on top of the hourly pay rate Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $1250 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education The Department The Auditor-Controller-Treasurer-Tax Collector Office (ACTTC) provides a broad range of quality accounting, financial reporting, auditing, collection, financing, and investing services to County departments, agencies, districts, and the public. Its mission is to provide reliable and relevant financial services in an efficient, ethical, and effective manner to the citizens of Sonoma County while promoting fiscal responsibility and accountability. The Office is comprised of nine divisions, which are overseen by an executive management team that includes the Auditor-Controller-Treasurer-Tax Collector and three Assistants. ACTTC is staffed by 107 full-time employees and has an annual budget of approximately $167 million. The Position As the Enterprise Financial Systems (EFS) Business Systems Analyst, you will combine business planning expertise with information technology in order to analyze and translate departmental business requirements into system deployments. You will be involved with designing technology solutions relating to the EFS and its supporting applications. You will also take the lead role for support of Asset Management, Billing, Accounts Receivable, and Grants modules within EFS . Additional responsibilities may include: Trouble shooting system issues and working as a liaison between technical support and end users to identify problems and test possible solutions Managing system enhancement projects, updates, and efforts, as well as executing test plans for system changes, and creating documentation associated with system changes Participating in cross-training on other EFS modules to provide support to both end users and other team members Recommending and executing system improvement plans based on reviews of existing business processes and system functionality Conferring with representatives of customer departments regarding EFS capabilities and system-based solutions to address business requirements Creating and maintaining system and or/customer support documentation and training materials The ideal candidate will be a solution-focused collaborator who can effectively work with technical and non-technical team members. Additionally, the ideal candidate will possess: Experience with PeopleSoft Financials and Supply Chain Management and Microsoft Office Applications (e.g. Excel, Sharepoint, Outlook, Access) Knowledge of Financial System reporting solutions such as EFS, SSRS (SQL Server Reporting Services), queries, and Simpler EFS The ability to analyze internal and third-party documentation to solve system and business process problems Experience with configuring and troubleshooting software The ability to work independently while prioritizing projects under time constraints Knowledge of public sector financial business processes or accounting practices Strong customer service mindset, and exemplary written and verbal communication skills *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . This recruitment is being conducted to fill a Business Systems Analyst - Confidential position . This employment list may also be used to fill future full-time, part-time, or extra-help positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment . The Civil Service title for this position is Business Systems Analyst. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Experience: Typically, three (3) years of full-time or its equivalent experience analyzing business processes and information systems and managing complex business projects, which must have included two (2) years of design and project management responsibility for small and medium business applications. Education: Any combination of education, training and experience, which provides an opportunity to acquire the knowledge and abilities listed. Typically, possession of a baccalaureate degree from an accredited college or university in computer science, information processing, business administration, public administration, or a closely related field. License : Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Knowledge of: Principles and practices of project analysis and management on large business implementation or change management projects; methods of long-term strategic management and technical planning; business and financial best practices; methods of developing business process specifications; procedures and methods for testing business functions; principles and practices of producing effective project documentation; application software including presentation, spreadsheet and work processing applications; business systems applications in finance, and/or human resources; enterprise resource planning systems. Ability to: Analyze, evaluate and integrate business processes and procedures; develop and document business and technical process, functions and procedures; apply the principles of business or public administration and marketing; coordinate and manage large groups of people from various business units or departments in business re-engineering projects; work closely with technical and business managers and staff in a teamwork setting; develop a solid understanding of departmental business processes and technology requirements; read and interpret a variety of technical manuals and instructions; respond to requests and inquiries from external groups and citizens, business and automated system users; employ high levels of independent judgment and decision-making in the process of problem resolution; prioritize and meet project timelines; communicate effectively both orally and in writing; e stablish and maintain effective working relationships. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire. Please be aware that resumes and cover letters are not typically evaluated in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: JT HR Technician: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: GENERAL* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation and sick leave accruals; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choose from nine health plans (three HMOs, three deductible HMOs, and three HSA-qualifying plans) with a generousCounty contribution to the premium (the contribution amount varies by bargaining unit). For more information, please see the appropriate MOU. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 9/9/2024 11:59 PM Pacific
Aug 22, 2024
Full Time
Position Information Join the Sonoma County Auditor-Controller-Treasurer-Tax Collector's (ACTTC) office as an EFS Business Systems Analyst - Confidential! Salary Range $47.08 - $57.23/Hourly $3,766.40 - $4,587.40/Biweekly $8,188.47 - $9,953.82/Monthly $98,261.61 - $119,445.88/Annually Starting salary up to $57.23/hour ($119,445/year), an additional $1.50/hour "Confidential" premium on top of the hourly pay rate, plus a competitive total compensation package!* What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: Confidential Premium -Positions designated "Confidential" receive an additional $1.50/hour premium on top of the hourly pay rate Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $1250 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education The Department The Auditor-Controller-Treasurer-Tax Collector Office (ACTTC) provides a broad range of quality accounting, financial reporting, auditing, collection, financing, and investing services to County departments, agencies, districts, and the public. Its mission is to provide reliable and relevant financial services in an efficient, ethical, and effective manner to the citizens of Sonoma County while promoting fiscal responsibility and accountability. The Office is comprised of nine divisions, which are overseen by an executive management team that includes the Auditor-Controller-Treasurer-Tax Collector and three Assistants. ACTTC is staffed by 107 full-time employees and has an annual budget of approximately $167 million. The Position As the Enterprise Financial Systems (EFS) Business Systems Analyst, you will combine business planning expertise with information technology in order to analyze and translate departmental business requirements into system deployments. You will be involved with designing technology solutions relating to the EFS and its supporting applications. You will also take the lead role for support of Asset Management, Billing, Accounts Receivable, and Grants modules within EFS . Additional responsibilities may include: Trouble shooting system issues and working as a liaison between technical support and end users to identify problems and test possible solutions Managing system enhancement projects, updates, and efforts, as well as executing test plans for system changes, and creating documentation associated with system changes Participating in cross-training on other EFS modules to provide support to both end users and other team members Recommending and executing system improvement plans based on reviews of existing business processes and system functionality Conferring with representatives of customer departments regarding EFS capabilities and system-based solutions to address business requirements Creating and maintaining system and or/customer support documentation and training materials The ideal candidate will be a solution-focused collaborator who can effectively work with technical and non-technical team members. Additionally, the ideal candidate will possess: Experience with PeopleSoft Financials and Supply Chain Management and Microsoft Office Applications (e.g. Excel, Sharepoint, Outlook, Access) Knowledge of Financial System reporting solutions such as EFS, SSRS (SQL Server Reporting Services), queries, and Simpler EFS The ability to analyze internal and third-party documentation to solve system and business process problems Experience with configuring and troubleshooting software The ability to work independently while prioritizing projects under time constraints Knowledge of public sector financial business processes or accounting practices Strong customer service mindset, and exemplary written and verbal communication skills *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . This recruitment is being conducted to fill a Business Systems Analyst - Confidential position . This employment list may also be used to fill future full-time, part-time, or extra-help positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment . The Civil Service title for this position is Business Systems Analyst. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Experience: Typically, three (3) years of full-time or its equivalent experience analyzing business processes and information systems and managing complex business projects, which must have included two (2) years of design and project management responsibility for small and medium business applications. Education: Any combination of education, training and experience, which provides an opportunity to acquire the knowledge and abilities listed. Typically, possession of a baccalaureate degree from an accredited college or university in computer science, information processing, business administration, public administration, or a closely related field. License : Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Knowledge of: Principles and practices of project analysis and management on large business implementation or change management projects; methods of long-term strategic management and technical planning; business and financial best practices; methods of developing business process specifications; procedures and methods for testing business functions; principles and practices of producing effective project documentation; application software including presentation, spreadsheet and work processing applications; business systems applications in finance, and/or human resources; enterprise resource planning systems. Ability to: Analyze, evaluate and integrate business processes and procedures; develop and document business and technical process, functions and procedures; apply the principles of business or public administration and marketing; coordinate and manage large groups of people from various business units or departments in business re-engineering projects; work closely with technical and business managers and staff in a teamwork setting; develop a solid understanding of departmental business processes and technology requirements; read and interpret a variety of technical manuals and instructions; respond to requests and inquiries from external groups and citizens, business and automated system users; employ high levels of independent judgment and decision-making in the process of problem resolution; prioritize and meet project timelines; communicate effectively both orally and in writing; e stablish and maintain effective working relationships. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire. Please be aware that resumes and cover letters are not typically evaluated in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: JT HR Technician: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: GENERAL* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation and sick leave accruals; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choose from nine health plans (three HMOs, three deductible HMOs, and three HSA-qualifying plans) with a generousCounty contribution to the premium (the contribution amount varies by bargaining unit). For more information, please see the appropriate MOU. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 9/9/2024 11:59 PM Pacific
Sonoma County, CA
Santa Rosa, California, United States
Position Information Begin your career with the County of Sonoma! The Sonoma County Office of the District Attorney seeks detail-oriented individuals with excellent interpersonal, organizational and time management skills for their Legal Processor I positions. Starting salary up to $30.11/hour ($62,843/year) and a competitive total compensation package!* Do you have? At least one year of experience working in a fast-paced office environment The ability to juggle competing priorities, work efficiently, and attend to details? Strong computer skills, including experience with case management systems, Excel, Outlook, and Word? The ability to work as part of a team and independently? Excellent interpersonal, organizational, and time management skills If so, apply to be a District Attorney Legal Processor I and join their team! In this position, you will work with attorneys, law enforcement officials, and court personnel answering a variety of questions regarding department services and operations. You will assist the District Attorney's Office with various clerical duties such as typing, preparing, confirming, copying, distributing, updating, and filing a variety of legal material. In this entry-level position, you will be trained on the processes for the assigned unit, you will have access to training materials, your own notes as well as a lead and two legal staff supervisors that can respond to any questions that may arise. In this a dministrative support role, your duties will also include: Comparing data to ensure accuracy while entering reports Preparing, filing, notifying appropriate staff on receipt of documents Interacting with other Justice partners for various needs Reviewing paperwork for next step and mandatory interoffice notifications Uploading of digital media Searching reports on toxicology THE DISTRICT ATTORNEY'S OFFICE Under the leadership of the District Attorney, Carla Rodriguez, the Sonoma County District Attorney's Office is the largest legal office in the County and has a staff of 136.5 employees including attorneys, investigators, paralegals, and clerical support. Each year the office files approximately 4,000 felony cases and over 14,000 misdemeanor cases which include the full range of offenses. For recent press releases, please visit: Recent Press Releases What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Career Advancement - With time and good performance, the opportunity for advancement to Legal Processor II, salary up to $70,502/annually Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $500 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Service Employees International Union Local 1021 Memorandum Of Understanding (SEIU MOU) and our Employee Benefits Directory . This recruitment is being conducted to fill multiple positions in the District Attorney's Office. This recruitment may also fill other full-time, part-time, and extra-help regular or bilingual positions that may occur during the active status of the employment list. Qualified c ounty employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title for this position is Legal Processor I. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED Minimum Qualifications Education and Experience: Any combination of education and work experience which would provide an opportunity to acquire the knowledge and abilities listed herein. Normally, one year of clerical work experience in an office providing substantial customer service would provide this opportunity. Special Skill Requirement: The ability to type at a corrected speed of 45 words per minute may be required for some assignments. Background Requirements: Applicants for some assignments must successfully complete a thorough background investigation. License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Considerable knowledge of: basic arithmetic, English grammar, vocabulary, spelling, punctuation, and composition. Working knowledge of: general clerical and office practices and procedures; word processing and other data processing programs used in business offices. Ability to: understand, explain, and apply specific statutes, codes, laws, regulations, and procedures; maintain complex legal records, assemble materials and prepare reports; locate, identify and correct technical inaccuracies; work independently in performing assignment and in resolving problems and deviations; use independent initiative and discretion in organizing work and carrying out instructions within a structured environment; establish and maintain cooperative and harmonious relationships with judges, attorneys, litigants, law enforcement officials, other employees, and the general public; make accurate arithmetic calculations; operate a variety of office equipment. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire. Please be aware that resumes and cover letters are not typically evaluated in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION It is the policy of law enforcement and legal offices and departments, in the County of Sonoma, that candidates complete a thorough background investigation process prior to employment. This policy is imperative in order to keep the department’s employees and the public safe and to maintain high standards in the law enforcement community. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. The background investigation will include a thorough assessment of a candidate’s personal, employment, educational, criminal, and credit history. The investigation may include but is not necessarily limited to: use of prescription and/or other drugs, reports from former employers, friends, family members, educational institutions, law enforcement agencies, credit reports, court reports, public records search, and/or other relevant sources. Candidates must be honest and forthcoming about information that may arise during the background process. Deception during any portion of this process is grounds for disqualification, even after employment. Depending on the assignment, candidates may be required to take a pre-employment medical examination and may be required to take a polygraph examination. All candidates for law enforcement positions are required to undergo drug testing as part of the selection process. Additionally, candidates may be required to take a pre-employment psychological and physical abilities examination. The results of these examinations and the background investigation shall be confidential and shall not be available to the candidate for review. Failure to pass the background investigation will eliminate a candidate from the employment process. You may also review the Job Classification Screening Schedule to determine the requirements for this position. Issues that arise during the investigation process will be assessed and judgment and discretion will be used to determine the employability of the candidate. Where there is evidence of a candidate’s past use of controlled substances, many factors shall be used to determine the employability of the individual such as a pattern of use, kind of drug used, circumstances of the start of the drug use, treatment, behavior and attitude since discontinuance, etc. Please note that a history of using controlled substances does not result in automatic disqualification from the selection process. Prior to disqualifying any candidate whose profile falls within the provisions of the policy, the candidate shall be given the opportunity to present any and all evidence of mitigating facts that the candidate feels should be considered by the hiring authority. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: DP HR Technician: EV IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: GENERAL* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation and sick leave accruals; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choose from nine health plans (three HMOs, three deductible HMOs, and three HSA-qualifying plans) with a generousCounty contribution to the premium (the contribution amount varies by bargaining unit). For more information, please see the appropriate MOU. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 9/9/2024 11:59 PM Pacific
Aug 20, 2024
Full Time
Position Information Begin your career with the County of Sonoma! The Sonoma County Office of the District Attorney seeks detail-oriented individuals with excellent interpersonal, organizational and time management skills for their Legal Processor I positions. Starting salary up to $30.11/hour ($62,843/year) and a competitive total compensation package!* Do you have? At least one year of experience working in a fast-paced office environment The ability to juggle competing priorities, work efficiently, and attend to details? Strong computer skills, including experience with case management systems, Excel, Outlook, and Word? The ability to work as part of a team and independently? Excellent interpersonal, organizational, and time management skills If so, apply to be a District Attorney Legal Processor I and join their team! In this position, you will work with attorneys, law enforcement officials, and court personnel answering a variety of questions regarding department services and operations. You will assist the District Attorney's Office with various clerical duties such as typing, preparing, confirming, copying, distributing, updating, and filing a variety of legal material. In this entry-level position, you will be trained on the processes for the assigned unit, you will have access to training materials, your own notes as well as a lead and two legal staff supervisors that can respond to any questions that may arise. In this a dministrative support role, your duties will also include: Comparing data to ensure accuracy while entering reports Preparing, filing, notifying appropriate staff on receipt of documents Interacting with other Justice partners for various needs Reviewing paperwork for next step and mandatory interoffice notifications Uploading of digital media Searching reports on toxicology THE DISTRICT ATTORNEY'S OFFICE Under the leadership of the District Attorney, Carla Rodriguez, the Sonoma County District Attorney's Office is the largest legal office in the County and has a staff of 136.5 employees including attorneys, investigators, paralegals, and clerical support. Each year the office files approximately 4,000 felony cases and over 14,000 misdemeanor cases which include the full range of offenses. For recent press releases, please visit: Recent Press Releases What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Career Advancement - With time and good performance, the opportunity for advancement to Legal Processor II, salary up to $70,502/annually Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $500 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Service Employees International Union Local 1021 Memorandum Of Understanding (SEIU MOU) and our Employee Benefits Directory . This recruitment is being conducted to fill multiple positions in the District Attorney's Office. This recruitment may also fill other full-time, part-time, and extra-help regular or bilingual positions that may occur during the active status of the employment list. Qualified c ounty employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title for this position is Legal Processor I. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED Minimum Qualifications Education and Experience: Any combination of education and work experience which would provide an opportunity to acquire the knowledge and abilities listed herein. Normally, one year of clerical work experience in an office providing substantial customer service would provide this opportunity. Special Skill Requirement: The ability to type at a corrected speed of 45 words per minute may be required for some assignments. Background Requirements: Applicants for some assignments must successfully complete a thorough background investigation. License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Considerable knowledge of: basic arithmetic, English grammar, vocabulary, spelling, punctuation, and composition. Working knowledge of: general clerical and office practices and procedures; word processing and other data processing programs used in business offices. Ability to: understand, explain, and apply specific statutes, codes, laws, regulations, and procedures; maintain complex legal records, assemble materials and prepare reports; locate, identify and correct technical inaccuracies; work independently in performing assignment and in resolving problems and deviations; use independent initiative and discretion in organizing work and carrying out instructions within a structured environment; establish and maintain cooperative and harmonious relationships with judges, attorneys, litigants, law enforcement officials, other employees, and the general public; make accurate arithmetic calculations; operate a variety of office equipment. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire. Please be aware that resumes and cover letters are not typically evaluated in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION It is the policy of law enforcement and legal offices and departments, in the County of Sonoma, that candidates complete a thorough background investigation process prior to employment. This policy is imperative in order to keep the department’s employees and the public safe and to maintain high standards in the law enforcement community. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. The background investigation will include a thorough assessment of a candidate’s personal, employment, educational, criminal, and credit history. The investigation may include but is not necessarily limited to: use of prescription and/or other drugs, reports from former employers, friends, family members, educational institutions, law enforcement agencies, credit reports, court reports, public records search, and/or other relevant sources. Candidates must be honest and forthcoming about information that may arise during the background process. Deception during any portion of this process is grounds for disqualification, even after employment. Depending on the assignment, candidates may be required to take a pre-employment medical examination and may be required to take a polygraph examination. All candidates for law enforcement positions are required to undergo drug testing as part of the selection process. Additionally, candidates may be required to take a pre-employment psychological and physical abilities examination. The results of these examinations and the background investigation shall be confidential and shall not be available to the candidate for review. Failure to pass the background investigation will eliminate a candidate from the employment process. You may also review the Job Classification Screening Schedule to determine the requirements for this position. Issues that arise during the investigation process will be assessed and judgment and discretion will be used to determine the employability of the candidate. Where there is evidence of a candidate’s past use of controlled substances, many factors shall be used to determine the employability of the individual such as a pattern of use, kind of drug used, circumstances of the start of the drug use, treatment, behavior and attitude since discontinuance, etc. Please note that a history of using controlled substances does not result in automatic disqualification from the selection process. Prior to disqualifying any candidate whose profile falls within the provisions of the policy, the candidate shall be given the opportunity to present any and all evidence of mitigating facts that the candidate feels should be considered by the hiring authority. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: DP HR Technician: EV IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: GENERAL* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation and sick leave accruals; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choose from nine health plans (three HMOs, three deductible HMOs, and three HSA-qualifying plans) with a generousCounty contribution to the premium (the contribution amount varies by bargaining unit). For more information, please see the appropriate MOU. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 9/9/2024 11:59 PM Pacific
CITY OF ELK GROVE, CA
Elk Grove, California, United States
Description/Special Instructions The Ci ty of Elk Grove is now accepting applications for the position of COMMUNICATIONS AND MARKETING SPECIALIST Telling the City’s story in a way that engages, informs, inspires, and connects us with the community and followers from throughout the region is at the heart of the work we do in the Public Affairs Department. As a highly visible division of the City Manager’s Office, we’re seeking a talented communicator who can curate content for print and digital media. The ideal candidate will be a skilled writer, storyteller, and project manager with the know-how to develop compelling and engaging social media content, write and edit newsletters, create reels and short videos for social media platforms, as well as other related tasks. They will also have a strong understanding, interest, and ability to incorporate Diversity, Equity, and Inclusion in their work. This position will collaborate with talented in-house designers and multiple departments across the organization to transform ideas into content and campaigns that will be shared with key audiences. The successful candidate will have a thorough understanding of branding, strong writing and communication skills, able to present their ideas effectively, juggle multiple projects at once, and respond adeptly to feedback. They will also have the ability to meet multiple deadlines without compromising quality and will be consumed with learning the latest communication trends and technologies. The City of Elk Grove is a City Welcome to All. We strive to reflect the community we serve in our materials and are always looking for ways to improve. If you have a knack for flack, love to learn, and want to make a difference through service, apply today! Tentative Recruitment Timeline (subject to change) Filing Deadline : 11:59 P.M. on September 9, 2024 Oral Board Interviews: September 24, 2024 (Virtual) Selection Interviews: October 8, 2024 (In Person) The City offers a competitive salary and generous benefit package including CalPERS retirement benefits, a deferred compensation match and more. Why work for the City of Elk Grove? Proud Heritage. Bright Future. Community Profile Elk Grove is a vibrant, family-friendly community of approximately 178,124 people in the Sacramento, California region, located 14 miles south of the State Capital and 60 miles east of the Bay Area. Elk Grove is a young, ethnically diverse, modern city that was incorporated in 2000. Elk Grove has low crime, excellent schools, over 100 community parks and 28 miles of trails, plentiful dining and shopping options, numerous annual events and festivals, and over 270 sunny days per year. Representative Duties DEFINITION Under general supervision performs and supports a wide variety of communication and marketing projects to promote the City's brand, department programs, and City projects; develops content and prepares marketing plans for city projects; cultivates the City's social media presence; performs community outreach to expand public awareness and education on city services; coordinates the creation, production, and delivery of city print and digital newsletters, signage and street banners; utilizes video and other current technologies in social media messaging, staff a City Commission or Committee, and performs data tracking and analysis of marketing and engagement efforts. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Public Affairs and Communications Manager. Exercises no direct supervision over staff. CLASS CHARACTERISTICS This is a journey level specialist classification performing the full range of duties assigned. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This classification works directly to support the Public Affairs and Communications Manager with content creation, communication, and marketing efforts for internal and external customers. The Communications and Marketing Specialist is distinguished from the Multimedia Specialist series in that the latter focuses on the operation and maintenance of City-wide multimedia systems, including website management, graphic design, A/V operation, and video production. The Communications and Marketing Specialist is distinguished from the Community Events Specialist in that the latter focuses on planning and coordination of events held within the City of Elk Grove. EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Creates, updates, edits, and publishes content for a variety of messaging platforms (i.e. print, electronic, social media, web, mobile, broadcast, etc.) and audiences (i.e. internal and external), creating broad public awareness and understanding. and effectively communicating the City’s message. Assists with the planning and development of communications and marketing strategies for City programs, activities and services; fosters public awareness of available services, programs and events. Schedules and manages content for the City's social media accounts. Coordinates and/or prepares materials to support the City’s marketing and communications efforts. Researches and writes articles, brochures, reports, social media posts, website content, press releases, and fact sheets pertaining to City issues, activities or events. Acts as a liaison for a City Commission or Committee. Coordinates newsletter projects for the City’s internal and external audiences. Coordinates various marketing and communication programs including but not limited to the event advertising signage and street banner programs. Implements and administers marketing and outreach plans for community engagement, including social marketing campaigns, training and education, and multimedia promotional materials. Provides technical support to other city staff in developing, maintaining, and implementing comprehensive outreach and education programs. Researches and makes recommendations on issues related to public relations. Delivers clear, concise, and effective verbal and written communications. Assists in the resolution of customer and media inquiries. Practices tact, diplomacy, and empathy in all interactions with the public, governmental agencies, media and community organizations. Performs data tracking and analysis of marketing and engagement efforts. Stays current and forward thinking on new social media tools, platforms, and best practices. Performs related duties as assigned. Qualifications QUALIFICATIONS Knowledge of: Digital marketing tactics, including social media management, email marketing, search engine optimization (SEO) and content marketing, to engage with residents online and increase outreach. Techniques, processes, and materials used in the development of public information, outreach, and marketing materials. Strong knowledge of current and upcoming social media platforms (Facebook, Twitter, LinkedIn, YouTube, Snapchat, Instagram, etc.); social media techniques and best practices. Methods of presenting and disseminating public information through various media, including newspapers, radio, television, and websites. Methods and techniques of research, data analysis, writing and editing. Skills in project management to oversee multiple communication projects simultaneously, set timelines, allocate resources, and ensure timely delivery of communication materials. Understanding of budgeting principles to manage allocated funds for communication and marketing initiatives effectively. Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility. Emerging trends of public relations, marketing, and social media platforms. Techniques for effectively representing the City in contacts with governmental agencies, media groups, community groups, and various business, professional, educational, regulatory, and legislative organizations. Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division. Methods and techniques of preparing technical and administrative reports, and general business correspondence. City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Diversity, equity, inclusion, and belonging concepts and principles, including their significance in organizational dynamics and the functioning of the City and their impact on fostering innovation and collaboration. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Current equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. Ability to: Develop messaging that suits the preferences, needs, and communication styles of various audiences and platforms. Adapt to changing circumstances, think creatively, and find innovative solutions to communication challenges. Anticipate and effectively respond to crises or emergencies and act as a resource that supports a timely and effective resolution. Stay abreast of emerging trends in communications, marketing, and social media. Develop, design, and produce a variety of public relations, media and marketing materials. Analyze data and determine communication needs and create effective strategies for internal and external customers. Understand, interpret, and deliver the key messages and missions of various departments. Plan and coordinate programs and special events related to community relations and media liaison. Work on concurrent assignments under time constraints; meet publication and distribution deadlines. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines. Engage with a diverse public and workforce, facilitating inclusive service delivery, and implementing equitable city policies. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: A bachelor's degree in marketing, advertising, public relations, journalism, graphic design or a closely related field from an accredited college or university with two (2) years of responsible marketing and/or public communications experience. Licenses and Certifications: None. Physical Demands and Work Environment PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds. Reasonable accommodations will be made for individuals with disabilities who are qualified to perform essential functions of a position or positions within this classification. ENVIRONMENTAL CONDITIONS Employees predominately work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may work in the field occasionally and be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous chemical substances and fumes. Employees may interact with members of the public or with staff under emotionally stressful conditions while interpreting and enforcing departmental policies and procedures. WORKING CONDITIONS Employees may be expected to work weekends or evening meetings as required. FLSA Status: Non-exempt The City of Elk Grove is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Department at (916) 478- 2230. The information above is subject to change without notice. CITY OF ELK GROVE EMPLOYEE BENEFIT SUMMARY - NON REPRESENTED Annual Leave (vacation/sick) Upon Hire 176 hours 6.77 hours per pay period 5 Year Anniversary 216 hours 8.31 hours per pay period 10 Year Anniversary 232 hours 8.92 per pay period 15 Year Anniversary 256 hours 9.85 hours per pay period 20 Year anniversary 272 hours 10.46 per pay period Deferred Compensation Employee may participate in a 457 deferred compensation plan up to maximum allowed by law. Deferred Compensation - City Match The City will match up to 4% of employee's salary to a deferred compensation plan. There is a 1 year vesting period. Employee Assistance Program Available to employee and immediate family. Flexible Spending Account Covers IRS approved medical and/or approved dependent care expenses to be paid on a pre-tax basis. Medical spending up to $3200.00 annually. Dependent care up to $5,000 annually. Adoption Assistance FSA up to $16,810 annually. Health (Medical) Insurance The City participates in the CalPERS Health Plan (PEMHCA) and offers a "cafeteria plan," which includes a monthly City contribution that an employee may apply toward premiums for medical insurance. The City's Contribution rates for the 2024 plan year are as follows: Single: up to $919.27 per month 2-Party: up to $1,838.54 per month Family: up to $2,390.10 per month Employees who show evidence of other group health insurance coverage and waive enrollment in a CalPERS health plan shall receive a taxable in lieu cash fringe allowance of $300 per month. Dental Insurance 100% City paid for employee and eligible dependents if enrolled in the City's medical plan. Vision Insurance 100% City paid for employee and eligible dependents if enrolled in the City's medical plan. Pet Insurance City employees are eligible to purchase pet insurance at a discounted premium rate through MetLife . Supplemental Health Insurance The City provides supplemental health insurance up to $15,000 per year for eligible participants. Retirement Health savings Account City provided defined contribution program for IRS-eligible medical expenses upon retirement. Holidays Twelve (12) paid holidays per year and sixteen (16) floating holiday hours per fiscal year. Employees who are assigned by the Police Chief to work shifts receive a 5% Holiday Pay Differential in lieu of paid holidays and eight (8) floating holiday hours per fiscal year. Alternative Work Schedules Available depending on Department Life Insurance City provides Life insurance at 1X base salary with a minimum of $50,000 and maximum of $300,000. Additional life insurance may be purchased by employee up to a maximum of $500,000. Military Leave The City will pay qualified employees any difference between his/her base salary and the amount received in military reserve pay for regularly scheduled annual training that requires the employee to take military leave from his/her regular work week. Retirement -PERS Your CalPERS Pension formula will be dependent upon your hire date with the City of Elk Grove and/or your status with any Public Retirement System. 2.7% at 55 if hired before 8/12/12. 2% at 55 if hired after 8/12/12 and a current Classic member of CalPERS. 2% at 62 if hired after 1/1/13 and not a Classic member of CalPERS. Internal applicants will remain in their current retirement formula unless they are moving from a safety to miscellaneous classification. Short Term/Long Term Disability The City provides Short-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $2,300 per week and Long-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $15,000 per month. The City also provides Paid Family Leave coverage @ 60-70% of weekly earnings up to a maximum of $,1623 per week. City employees DO NOT contribute to the California State Disability Insurance (SDI) program. Social Security City offers an IRS qualifying retirement plan, therefore, employees do not currently participate in the Social Security program. Tuition Reimbursement 80% up to $2,000/year for City related Certification programss. 80% up to 3,500/year for Associates, Bachelors or Masters Degree Wellness Program Amazing on-site Wellness Coordinator and multiple fitness and wellness classes such as yoga and pilates available throughout the week! Closing Date/Time: 9/9/2024 11:59 PM Pacific
Aug 13, 2024
Full Time
Description/Special Instructions The Ci ty of Elk Grove is now accepting applications for the position of COMMUNICATIONS AND MARKETING SPECIALIST Telling the City’s story in a way that engages, informs, inspires, and connects us with the community and followers from throughout the region is at the heart of the work we do in the Public Affairs Department. As a highly visible division of the City Manager’s Office, we’re seeking a talented communicator who can curate content for print and digital media. The ideal candidate will be a skilled writer, storyteller, and project manager with the know-how to develop compelling and engaging social media content, write and edit newsletters, create reels and short videos for social media platforms, as well as other related tasks. They will also have a strong understanding, interest, and ability to incorporate Diversity, Equity, and Inclusion in their work. This position will collaborate with talented in-house designers and multiple departments across the organization to transform ideas into content and campaigns that will be shared with key audiences. The successful candidate will have a thorough understanding of branding, strong writing and communication skills, able to present their ideas effectively, juggle multiple projects at once, and respond adeptly to feedback. They will also have the ability to meet multiple deadlines without compromising quality and will be consumed with learning the latest communication trends and technologies. The City of Elk Grove is a City Welcome to All. We strive to reflect the community we serve in our materials and are always looking for ways to improve. If you have a knack for flack, love to learn, and want to make a difference through service, apply today! Tentative Recruitment Timeline (subject to change) Filing Deadline : 11:59 P.M. on September 9, 2024 Oral Board Interviews: September 24, 2024 (Virtual) Selection Interviews: October 8, 2024 (In Person) The City offers a competitive salary and generous benefit package including CalPERS retirement benefits, a deferred compensation match and more. Why work for the City of Elk Grove? Proud Heritage. Bright Future. Community Profile Elk Grove is a vibrant, family-friendly community of approximately 178,124 people in the Sacramento, California region, located 14 miles south of the State Capital and 60 miles east of the Bay Area. Elk Grove is a young, ethnically diverse, modern city that was incorporated in 2000. Elk Grove has low crime, excellent schools, over 100 community parks and 28 miles of trails, plentiful dining and shopping options, numerous annual events and festivals, and over 270 sunny days per year. Representative Duties DEFINITION Under general supervision performs and supports a wide variety of communication and marketing projects to promote the City's brand, department programs, and City projects; develops content and prepares marketing plans for city projects; cultivates the City's social media presence; performs community outreach to expand public awareness and education on city services; coordinates the creation, production, and delivery of city print and digital newsletters, signage and street banners; utilizes video and other current technologies in social media messaging, staff a City Commission or Committee, and performs data tracking and analysis of marketing and engagement efforts. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Public Affairs and Communications Manager. Exercises no direct supervision over staff. CLASS CHARACTERISTICS This is a journey level specialist classification performing the full range of duties assigned. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This classification works directly to support the Public Affairs and Communications Manager with content creation, communication, and marketing efforts for internal and external customers. The Communications and Marketing Specialist is distinguished from the Multimedia Specialist series in that the latter focuses on the operation and maintenance of City-wide multimedia systems, including website management, graphic design, A/V operation, and video production. The Communications and Marketing Specialist is distinguished from the Community Events Specialist in that the latter focuses on planning and coordination of events held within the City of Elk Grove. EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Creates, updates, edits, and publishes content for a variety of messaging platforms (i.e. print, electronic, social media, web, mobile, broadcast, etc.) and audiences (i.e. internal and external), creating broad public awareness and understanding. and effectively communicating the City’s message. Assists with the planning and development of communications and marketing strategies for City programs, activities and services; fosters public awareness of available services, programs and events. Schedules and manages content for the City's social media accounts. Coordinates and/or prepares materials to support the City’s marketing and communications efforts. Researches and writes articles, brochures, reports, social media posts, website content, press releases, and fact sheets pertaining to City issues, activities or events. Acts as a liaison for a City Commission or Committee. Coordinates newsletter projects for the City’s internal and external audiences. Coordinates various marketing and communication programs including but not limited to the event advertising signage and street banner programs. Implements and administers marketing and outreach plans for community engagement, including social marketing campaigns, training and education, and multimedia promotional materials. Provides technical support to other city staff in developing, maintaining, and implementing comprehensive outreach and education programs. Researches and makes recommendations on issues related to public relations. Delivers clear, concise, and effective verbal and written communications. Assists in the resolution of customer and media inquiries. Practices tact, diplomacy, and empathy in all interactions with the public, governmental agencies, media and community organizations. Performs data tracking and analysis of marketing and engagement efforts. Stays current and forward thinking on new social media tools, platforms, and best practices. Performs related duties as assigned. Qualifications QUALIFICATIONS Knowledge of: Digital marketing tactics, including social media management, email marketing, search engine optimization (SEO) and content marketing, to engage with residents online and increase outreach. Techniques, processes, and materials used in the development of public information, outreach, and marketing materials. Strong knowledge of current and upcoming social media platforms (Facebook, Twitter, LinkedIn, YouTube, Snapchat, Instagram, etc.); social media techniques and best practices. Methods of presenting and disseminating public information through various media, including newspapers, radio, television, and websites. Methods and techniques of research, data analysis, writing and editing. Skills in project management to oversee multiple communication projects simultaneously, set timelines, allocate resources, and ensure timely delivery of communication materials. Understanding of budgeting principles to manage allocated funds for communication and marketing initiatives effectively. Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility. Emerging trends of public relations, marketing, and social media platforms. Techniques for effectively representing the City in contacts with governmental agencies, media groups, community groups, and various business, professional, educational, regulatory, and legislative organizations. Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division. Methods and techniques of preparing technical and administrative reports, and general business correspondence. City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Diversity, equity, inclusion, and belonging concepts and principles, including their significance in organizational dynamics and the functioning of the City and their impact on fostering innovation and collaboration. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Current equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. Ability to: Develop messaging that suits the preferences, needs, and communication styles of various audiences and platforms. Adapt to changing circumstances, think creatively, and find innovative solutions to communication challenges. Anticipate and effectively respond to crises or emergencies and act as a resource that supports a timely and effective resolution. Stay abreast of emerging trends in communications, marketing, and social media. Develop, design, and produce a variety of public relations, media and marketing materials. Analyze data and determine communication needs and create effective strategies for internal and external customers. Understand, interpret, and deliver the key messages and missions of various departments. Plan and coordinate programs and special events related to community relations and media liaison. Work on concurrent assignments under time constraints; meet publication and distribution deadlines. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines. Engage with a diverse public and workforce, facilitating inclusive service delivery, and implementing equitable city policies. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: A bachelor's degree in marketing, advertising, public relations, journalism, graphic design or a closely related field from an accredited college or university with two (2) years of responsible marketing and/or public communications experience. Licenses and Certifications: None. Physical Demands and Work Environment PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds. Reasonable accommodations will be made for individuals with disabilities who are qualified to perform essential functions of a position or positions within this classification. ENVIRONMENTAL CONDITIONS Employees predominately work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may work in the field occasionally and be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous chemical substances and fumes. Employees may interact with members of the public or with staff under emotionally stressful conditions while interpreting and enforcing departmental policies and procedures. WORKING CONDITIONS Employees may be expected to work weekends or evening meetings as required. FLSA Status: Non-exempt The City of Elk Grove is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Department at (916) 478- 2230. The information above is subject to change without notice. CITY OF ELK GROVE EMPLOYEE BENEFIT SUMMARY - NON REPRESENTED Annual Leave (vacation/sick) Upon Hire 176 hours 6.77 hours per pay period 5 Year Anniversary 216 hours 8.31 hours per pay period 10 Year Anniversary 232 hours 8.92 per pay period 15 Year Anniversary 256 hours 9.85 hours per pay period 20 Year anniversary 272 hours 10.46 per pay period Deferred Compensation Employee may participate in a 457 deferred compensation plan up to maximum allowed by law. Deferred Compensation - City Match The City will match up to 4% of employee's salary to a deferred compensation plan. There is a 1 year vesting period. Employee Assistance Program Available to employee and immediate family. Flexible Spending Account Covers IRS approved medical and/or approved dependent care expenses to be paid on a pre-tax basis. Medical spending up to $3200.00 annually. Dependent care up to $5,000 annually. Adoption Assistance FSA up to $16,810 annually. Health (Medical) Insurance The City participates in the CalPERS Health Plan (PEMHCA) and offers a "cafeteria plan," which includes a monthly City contribution that an employee may apply toward premiums for medical insurance. The City's Contribution rates for the 2024 plan year are as follows: Single: up to $919.27 per month 2-Party: up to $1,838.54 per month Family: up to $2,390.10 per month Employees who show evidence of other group health insurance coverage and waive enrollment in a CalPERS health plan shall receive a taxable in lieu cash fringe allowance of $300 per month. Dental Insurance 100% City paid for employee and eligible dependents if enrolled in the City's medical plan. Vision Insurance 100% City paid for employee and eligible dependents if enrolled in the City's medical plan. Pet Insurance City employees are eligible to purchase pet insurance at a discounted premium rate through MetLife . Supplemental Health Insurance The City provides supplemental health insurance up to $15,000 per year for eligible participants. Retirement Health savings Account City provided defined contribution program for IRS-eligible medical expenses upon retirement. Holidays Twelve (12) paid holidays per year and sixteen (16) floating holiday hours per fiscal year. Employees who are assigned by the Police Chief to work shifts receive a 5% Holiday Pay Differential in lieu of paid holidays and eight (8) floating holiday hours per fiscal year. Alternative Work Schedules Available depending on Department Life Insurance City provides Life insurance at 1X base salary with a minimum of $50,000 and maximum of $300,000. Additional life insurance may be purchased by employee up to a maximum of $500,000. Military Leave The City will pay qualified employees any difference between his/her base salary and the amount received in military reserve pay for regularly scheduled annual training that requires the employee to take military leave from his/her regular work week. Retirement -PERS Your CalPERS Pension formula will be dependent upon your hire date with the City of Elk Grove and/or your status with any Public Retirement System. 2.7% at 55 if hired before 8/12/12. 2% at 55 if hired after 8/12/12 and a current Classic member of CalPERS. 2% at 62 if hired after 1/1/13 and not a Classic member of CalPERS. Internal applicants will remain in their current retirement formula unless they are moving from a safety to miscellaneous classification. Short Term/Long Term Disability The City provides Short-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $2,300 per week and Long-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $15,000 per month. The City also provides Paid Family Leave coverage @ 60-70% of weekly earnings up to a maximum of $,1623 per week. City employees DO NOT contribute to the California State Disability Insurance (SDI) program. Social Security City offers an IRS qualifying retirement plan, therefore, employees do not currently participate in the Social Security program. Tuition Reimbursement 80% up to $2,000/year for City related Certification programss. 80% up to 3,500/year for Associates, Bachelors or Masters Degree Wellness Program Amazing on-site Wellness Coordinator and multiple fitness and wellness classes such as yoga and pilates available throughout the week! Closing Date/Time: 9/9/2024 11:59 PM Pacific
Stanislaus County, CA
Modesto, California, United States
About the Opportunity Are you a college student looking to gain valuable paid internship experience in your field of study? If so, apply now! A College Student Internship with Stanislaus County can offer a unique, hands-on experience that can complement classroom knowledge and serve as a foundation to launch a successful public service career. Participants can gain real work experience by being responsible for projects in their area of interest while positively impacting the community and residents of the County. THE POSITION With more than 558,000 residents, Stanislaus County is a bustling county rich in diversity and a strong sense of community. As one of the largest employers in the area, over 4,700 employees in more than 27 departments providing vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more. College Student Interns assist professional and technical employees in the performance of their duties under close supervision. The College Student Internship is designed to provide on-the-job training and experience while participants obtain their degree. We will help you to gain experience in building employment skills and establishing a professional network while continuing your education. Student Interns can be used throughout the calendar year depending on the needs of the department. Part-time extra-help is a provisional classification where permanent status may not be obtained. This position is subject to overtime, standby, shift, and callback assignments and will perform related duties as assigned. This position is non-benefited except for participation in a 401a program. The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab. Typical Tasks The College Student Intern's specific tasks vary depending on the Agency/Department to which they are assigned. Below are examples of the typical tasks you may be assigned, but is not to be considered all-inclusive: For positions with a clerical emphasis Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers; Answer telephones, direct calls, and take messages; Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints; Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer; Compile, copy, sort, and file records of office activities, business transactions, and other activities; Review files, records, and other documents to obtain information to respond to requests; Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail; Compute, record, and proofread data and other information, such as records or reports; Complete work schedules, manage calendars, and arrange appointments; Type, format, proofread, and edit correspondence and other documents, from notes or dictating machines, using technology; Inventory and order materials, supplies, and services; Deliver messages and run errands; Collect, count, and disburse money, do basic bookkeeping, and complete banking transactions; Complete and mail bills, contracts, policies, invoices, or checks; Process and prepare documents, such as business or government forms and expense reports; Prepare meeting agendas, attend meetings, and record and transcribe minutes; Train other staff members to perform work activities, such as using computer applications; Count, weigh, measure, or organize materials; Make travel arrangements for office personnel; Troubleshoot problems involving office equipment, such as computer hardware and software; Greet customers and direct them to appropriate services and Perform other duties as assigned. For positions with community partner emphasis Meet regularly with designated population; Provide support and guidance based on life experience; Act as a liaison between designated population and public entities; Create, plan and carry out activities that provide information, encouragement and support; Demonstrate a commitment to quality customer service by interacting with customers in a friendly and helpful manner, referring questions to appropriate staff; Provide information and referrals regarding available services within the community; Search and compile data necessary for the preparation of various departmental reports; Participate in meetings and outreach events; Work closely with internal and external partners; Keep accurate records and input data into an automated computer system; Complete necessary paperwork timely and accurately; Deliver materials to appropriate locations; and Perform other duties as assigned. For positions with public information emphasis Participate in meetings, outreach events and give public presentations; Follow up on messages from residents or members of the media; Social media, digital communication and photography; Draft press releases and edit web site content; Copy editing and written report preparation; Participate in the development and implementation of marking and public relations plans; Assist in developing, maintaining and expanding marketing channels to stake holders; Assist with the preparation, set-up and take-down of public relations events; and Perform other duties as assigned. Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience) KNOWLEDGE English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar; Administrative - knowledge of administrative and office procedures and systems such as word processing, managing files and records, designing forms and workplace terminology; and Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. Communications and Media - Knowledge of social media platforms, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media. SKILLS/ABILITIES Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations); Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong; Category Flexibility - The ability to generate or use different sets of rules for combining or grouping things in different ways; Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense; Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions; and Selective Attention - The ability to concentrate on a task over a period of time without being distracted. EDUCATION/EXPERIENCE To qualify, you must meet the following requirements: Currently be a junior or senior in college; OR Currently be enrolled in a four-year degree program; OR Be enrolled in the last semester of a two-year degree program; OR Be enrolled in a graduate program; OR Be enrolled in college level coursework and have special measurable technical skills. In addition to the above: Must have a letter of recommendation from an instructor at the educational institute in which you are currently enrolled; AND Must have a current cumulative GPA of at least 2.5. Applicants must provide the following at time of submitting application to be considered: Copy of full-time enrollment schedule; AND Letter of recommendation from instructor at the educational institute in which you are currently enrolled; AND Copy of last grade report with cumulative GPA. Application and Selection Procedures Applications will be accepted on a continuous basis. Stanislaus County has the right to discontinue accepting applications at any time without notice. Applicants whose qualifications best match the available work assignments may be contacted for an interview by a departmental representative. Applications are reviewed on an "as-needed" basis as departments needs arise. After six (6) months, the application is inactivated, but you may reapply to the program. If additional information is required or your application is accepted into the program you will receive an email. College Student Paid Interns are subject to student status verification bi-annually every August and February and are expected to participate in a competitive recruitment to continue employment with Stanislaus County once they are no longer eligible for a paid internship. Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation. Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627. Participates in the PARS Retirement System. Closing Date/Time: Continuous
Jul 14, 2024
Part Time
About the Opportunity Are you a college student looking to gain valuable paid internship experience in your field of study? If so, apply now! A College Student Internship with Stanislaus County can offer a unique, hands-on experience that can complement classroom knowledge and serve as a foundation to launch a successful public service career. Participants can gain real work experience by being responsible for projects in their area of interest while positively impacting the community and residents of the County. THE POSITION With more than 558,000 residents, Stanislaus County is a bustling county rich in diversity and a strong sense of community. As one of the largest employers in the area, over 4,700 employees in more than 27 departments providing vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more. College Student Interns assist professional and technical employees in the performance of their duties under close supervision. The College Student Internship is designed to provide on-the-job training and experience while participants obtain their degree. We will help you to gain experience in building employment skills and establishing a professional network while continuing your education. Student Interns can be used throughout the calendar year depending on the needs of the department. Part-time extra-help is a provisional classification where permanent status may not be obtained. This position is subject to overtime, standby, shift, and callback assignments and will perform related duties as assigned. This position is non-benefited except for participation in a 401a program. The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab. Typical Tasks The College Student Intern's specific tasks vary depending on the Agency/Department to which they are assigned. Below are examples of the typical tasks you may be assigned, but is not to be considered all-inclusive: For positions with a clerical emphasis Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers; Answer telephones, direct calls, and take messages; Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints; Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer; Compile, copy, sort, and file records of office activities, business transactions, and other activities; Review files, records, and other documents to obtain information to respond to requests; Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail; Compute, record, and proofread data and other information, such as records or reports; Complete work schedules, manage calendars, and arrange appointments; Type, format, proofread, and edit correspondence and other documents, from notes or dictating machines, using technology; Inventory and order materials, supplies, and services; Deliver messages and run errands; Collect, count, and disburse money, do basic bookkeeping, and complete banking transactions; Complete and mail bills, contracts, policies, invoices, or checks; Process and prepare documents, such as business or government forms and expense reports; Prepare meeting agendas, attend meetings, and record and transcribe minutes; Train other staff members to perform work activities, such as using computer applications; Count, weigh, measure, or organize materials; Make travel arrangements for office personnel; Troubleshoot problems involving office equipment, such as computer hardware and software; Greet customers and direct them to appropriate services and Perform other duties as assigned. For positions with community partner emphasis Meet regularly with designated population; Provide support and guidance based on life experience; Act as a liaison between designated population and public entities; Create, plan and carry out activities that provide information, encouragement and support; Demonstrate a commitment to quality customer service by interacting with customers in a friendly and helpful manner, referring questions to appropriate staff; Provide information and referrals regarding available services within the community; Search and compile data necessary for the preparation of various departmental reports; Participate in meetings and outreach events; Work closely with internal and external partners; Keep accurate records and input data into an automated computer system; Complete necessary paperwork timely and accurately; Deliver materials to appropriate locations; and Perform other duties as assigned. For positions with public information emphasis Participate in meetings, outreach events and give public presentations; Follow up on messages from residents or members of the media; Social media, digital communication and photography; Draft press releases and edit web site content; Copy editing and written report preparation; Participate in the development and implementation of marking and public relations plans; Assist in developing, maintaining and expanding marketing channels to stake holders; Assist with the preparation, set-up and take-down of public relations events; and Perform other duties as assigned. Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience) KNOWLEDGE English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar; Administrative - knowledge of administrative and office procedures and systems such as word processing, managing files and records, designing forms and workplace terminology; and Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. Communications and Media - Knowledge of social media platforms, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media. SKILLS/ABILITIES Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations); Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong; Category Flexibility - The ability to generate or use different sets of rules for combining or grouping things in different ways; Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense; Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions; and Selective Attention - The ability to concentrate on a task over a period of time without being distracted. EDUCATION/EXPERIENCE To qualify, you must meet the following requirements: Currently be a junior or senior in college; OR Currently be enrolled in a four-year degree program; OR Be enrolled in the last semester of a two-year degree program; OR Be enrolled in a graduate program; OR Be enrolled in college level coursework and have special measurable technical skills. In addition to the above: Must have a letter of recommendation from an instructor at the educational institute in which you are currently enrolled; AND Must have a current cumulative GPA of at least 2.5. Applicants must provide the following at time of submitting application to be considered: Copy of full-time enrollment schedule; AND Letter of recommendation from instructor at the educational institute in which you are currently enrolled; AND Copy of last grade report with cumulative GPA. Application and Selection Procedures Applications will be accepted on a continuous basis. Stanislaus County has the right to discontinue accepting applications at any time without notice. Applicants whose qualifications best match the available work assignments may be contacted for an interview by a departmental representative. Applications are reviewed on an "as-needed" basis as departments needs arise. After six (6) months, the application is inactivated, but you may reapply to the program. If additional information is required or your application is accepted into the program you will receive an email. College Student Paid Interns are subject to student status verification bi-annually every August and February and are expected to participate in a competitive recruitment to continue employment with Stanislaus County once they are no longer eligible for a paid internship. Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation. Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627. Participates in the PARS Retirement System. Closing Date/Time: Continuous