Texas Tech University Health Sciences Center
Lubbock, TX
Senior Medical Billing Associate - Floater Lubbock 38518BR Position Description Employees in this position are responsible for the maintenance and review of patient billing accounts. Performs numerous related functions that include but are not limited to patient registration, insurance follow-up, financial screening of unfunded patients, answering patient billing inquiries, collection of unpaid balances and posting of payments in the Regional Campus Business Office or department. Assists in production and/or analysis of reports and contributes to employee professional development through training and being an exemplary role model in execution of duties and personal conduct. Maintains confidentiality in accordance with HIPAA standards and complies with all federal, state, and institutional guidelines. Major/Essential Functions The Medical Billing Associate position is dedicated to the collection of unpaid or unadjudicated physician and non-physician provider claims. Works from an assigned queue and is responsible for following up on claims of outstanding balances to determine the process to resolve the balance. Collaborates with team members, clinical departments and other internal stakeholders in order to reach departmental goals. Communicate payer issues, updates and works the assigned work queue in accordance to the process set by management. Turns in batches daily; aiding team members when assigned by the supervisor and any daily tasks associated with the collection of outstanding insurance balances. Ability to operate standard office equipment/software related to billing. Capability to type 40 wpm and use 10 key by touch in order to process accounts. This is a Hybrid Remote Worker Position. Required Qualifications A minimum of a high school diploma or equivalent. Three years of medical or general office experience with preference in billing or collections OR Two years of medical billing experience at TTUHSC To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=871822 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx. Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-abf51857452efc4b81403c7446aa829c
Aug 16, 2024
Full Time
Senior Medical Billing Associate - Floater Lubbock 38518BR Position Description Employees in this position are responsible for the maintenance and review of patient billing accounts. Performs numerous related functions that include but are not limited to patient registration, insurance follow-up, financial screening of unfunded patients, answering patient billing inquiries, collection of unpaid balances and posting of payments in the Regional Campus Business Office or department. Assists in production and/or analysis of reports and contributes to employee professional development through training and being an exemplary role model in execution of duties and personal conduct. Maintains confidentiality in accordance with HIPAA standards and complies with all federal, state, and institutional guidelines. Major/Essential Functions The Medical Billing Associate position is dedicated to the collection of unpaid or unadjudicated physician and non-physician provider claims. Works from an assigned queue and is responsible for following up on claims of outstanding balances to determine the process to resolve the balance. Collaborates with team members, clinical departments and other internal stakeholders in order to reach departmental goals. Communicate payer issues, updates and works the assigned work queue in accordance to the process set by management. Turns in batches daily; aiding team members when assigned by the supervisor and any daily tasks associated with the collection of outstanding insurance balances. Ability to operate standard office equipment/software related to billing. Capability to type 40 wpm and use 10 key by touch in order to process accounts. This is a Hybrid Remote Worker Position. Required Qualifications A minimum of a high school diploma or equivalent. Three years of medical or general office experience with preference in billing or collections OR Two years of medical billing experience at TTUHSC To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=871822 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx. Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-abf51857452efc4b81403c7446aa829c
Texas Tech University Health Sciences Center
Amarillo, TX
Medical Billing Associate Amarillo 38699BR Position Description Employees in this position are responsible for the maintenance of patient billing accounts and performing numerous related functions to accomplish this task; such as, patient registration, insurance follow-up, financial screening of unfunded patients, answering patient billing inquiries, collection of unpaid balances and posting of payments in the Regional Campus Business Office. Major/Essential Functions Review medical claim denials to determine resolution for payment from insurance companies, to include phone appeals, paper appeals via mail, and online portal appeals. Understanding of government and commercial payor guidelines and policies. Answering phone calls from patients, providers, payors, and clinics on a daily basis. Required Qualifications A minimum of a high school diploma or equivalent. Two years of medical or general office experience OR Completion of related education or training and one year of experience. To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=872984 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx. Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-ae370c104bb8894e9dcb44f012f24b14
Aug 31, 2024
Full Time
Medical Billing Associate Amarillo 38699BR Position Description Employees in this position are responsible for the maintenance of patient billing accounts and performing numerous related functions to accomplish this task; such as, patient registration, insurance follow-up, financial screening of unfunded patients, answering patient billing inquiries, collection of unpaid balances and posting of payments in the Regional Campus Business Office. Major/Essential Functions Review medical claim denials to determine resolution for payment from insurance companies, to include phone appeals, paper appeals via mail, and online portal appeals. Understanding of government and commercial payor guidelines and policies. Answering phone calls from patients, providers, payors, and clinics on a daily basis. Required Qualifications A minimum of a high school diploma or equivalent. Two years of medical or general office experience OR Completion of related education or training and one year of experience. To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=872984 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx. Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-ae370c104bb8894e9dcb44f012f24b14
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Systemwide Associate Director, Financial Aid Programs . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $8,462 per month, commensurate with qualifications and experience. The salary range for this classification is $4,812 to $15,449 per month. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking a Systemwide Associate Director, Financial Aid Programs to manage the collection, compilation, analyses, maintenance, and reporting of systemwide current and historical financial aid data internally and at the state and national level. The incumbent will provide leadership for the financial aid unit and be the primary liaison with the Chancellor’s Office (CO) Common Management Systems (CMS) team. This position will work with campuses and the CO CMS team on implementing all needed PeopleSoft functionality as well as any additional software systems. This position will assist in identifying and proposing systemwide policies. The incumbent manages the development, queries, and procedures for financial aid. The incumbent oversees projects; including but not limited to reports, forecasts, IPEDS, and ad hoc projects. The incumbent also oversees changes to the financial aid web pages and publications. The incumbent represents the CSU on various intersegmental committees and task forces at the statewide and federal level. The incumbent is expected to provide project management, regulatory, statutory, and audit guidance; as well as conduct presentations to campus aid directors, business offices, CSU (CMS), and educational partners. The incumbent oversees contracts of systemwide loan servicing for Federal Perkins loan, California dream loan, federal nursing loans, and systemwide institutional loans and collection agency contracts and audits of invoices provided to the CSU Chancellor’s Office and serves as the primary Chancellor’s Office liaison with campus business offices, student financial services, and collection personnel on issues and policies related to these critical services. The incumbent interfaces with the public and students on financial aid related matters. Responsibilities Under the general direction of the Systemwide Director, Financial Aid Programs , the Systemwide Associate Director, Financial Aid Programs will perform duties as outlined below: Systemwide Student Financial Aid Data & Reporting -Manages and creates the CSU financial aid database annually and information reporting processes. -Initiate requests for information and review reports to ensure completeness, accuracy, and integrity of the data, follow-up with campuses as necessary. -Coordinate needed revisions to financials aid database reporting system with CMS staff and campus aid personnel in light of changing federal and state initiatives. -Manages the design of analytic programs to compile data and reports from the financial aid and enrollment databases. -Prepare summary reports to management, and present and interpret findings. -Perform analyses, verification, documentation, and information dissemination associated with national reporting requirements. -Work independently and directly with research and technical staff to accomplish required reporting. -Manages the calendar and ensures the financial aid unit meets all reporting deadlines. -Manages development of projects based on analytic reports and briefing materials for use annually and ad hoc as necessary. These responsibilities require consultation with CSU constituents regarding essential data necessary for use in policy analyses and involve critical quality control responsibilities to ensure the accuracy and integrity of the data. -Produces and manages financial aid reporting for all 23 campuses on IPEDS and other national voluntary systems of accountability. -Manages development of data analytics for public information requests. -Manages the development, evaluation, and reporting on the administration of student financial aid programs. PeopleSoft Campus Solutions Financial Aid Module Lead -Serves as the CSU FA module lead and the primary contact to the CO CMS team on implementing all needed PeopleSoft functionality as well as any additional software systems. -Manages the implementation of all new systemwide mods and software. -Research, analyze, and document business requirements. -Coordinate the needs among aid offices and facilitate discussions and information flow. -Make system recommendations and participate in setting system priorities, documenting business requirements, and project planning. -Participate in formulating and defining system scope and objectives. -Participate in designing systems and business process solutions to meet business requirements. -Create high-level functional design documents. -Serve as lead on all CSAC programs and PS implementation issues. -Lead and participate in RFP committees to procure 3 rd party systems, if needed. Financial Aid Committees and Workgroups -Serve on CSU systemwide, statewide, and intersegmental committees and work groups to provide financial aid expertise and to promote the mission of the CSU. -Participate in statewide intersegmental committees/taskforces initiating new financial aid programs/initiatives. Participates in implementation and best practice workgroups. -Regularly briefs CO leadership on new and changing processes and policies that will directly impact the CSU including any potential risks or challenges. -Leads work directly with system legal, contracts, technical, research, accounting, and other department, as needed, to successfully launch programs and manage changes in policy, procedures, operations, and other systemwide campus initiatives. Policy and Guidance Support -Provides campuses with guidance on policy, procedures, best practices, regulatory application, legislative analysis, internal controls, and audit compliance. -Creates systemwide guides and analysis on audit internal controls, campus initiatives on all institutional, state, and federal aid programs. -Review changes to federal law and California Education Code for impact to systemwide CSU business practices, policy, operations, and financial aid initiatives. -Provides support to campuses on all financial aid matters. -Provide direction and guidance to campus business offices on the application of financial aid to student accounts, Perkins loan management, and loan servicing. -Identify and initiate data and policy analyses activities required to address proposed legislative and regulatory initiatives (at federal, state, intersegmental, and systemwide levels), budget proposals, and other decision-making needs relative to student financial aid programs as well as systemwide policies, -Monitors all changes to federal, state, and CSU policies and regulations. Develops policies/procedures with the Systemwide Director to ensure system compliance. -Provide guidance and support the writing of systemwide policy. As required, act on behalf of the systemwide director of financial aid programs in pursuing the goals of the unit and discharging the timely completion of required activities. -Establish and maintain effective collaboration with other Chancellor’s Office areas (e.g. institutional research, Student Financial Services, study abroad, residency, special programs, veterans affairs, legal counsel) to support policy adherence. 3 rd Party Servicers -Provide oversight for all financial aid third party contracts, student loan billing services, collection services for existing, changing, and new financial aid programs. -Maintain effective collaboration with campus officials regarding these activities and with multiple nationwide service providers. -Provide continuing assessments of service levels and, in cooperation with contracts and procurements, for the preparation and execution of Request for Proposal (RFP) processes for these services. -Provide management and oversight for systemwide contracts for student loan billing and collection agency contracts including the development and evaluation of Requests for Proposal, evaluation of ongoing services and required enhancements or levels of service, and the authorization of payment of monthly invoices for student loan billing service contract. -Serve as Chancellor’s Office liaison to campuses for all matters related to systemwide student loan billing and collection agency contracts and work with national servicers and campuses to resolve outstanding issues. Moderate and mediate problems between campuses and servicers. Other Duties as Assigned -Perform other duties as assigned in support of the department of Strategic Enrollment Management’s (SEM) mission and goals. -Participates in and leads projects and initiatives in EMS and the division Academic and Student Affairs, as necessary. -Serves as liaison with student financial services. Provides project support, serves as primary contact for auditors. -Provides direction, review, and correction on web updates, publications, and projects. Create written material and manage internal and systemwide web content, procedures, operational guides, and summaries that relate to existing and new student financial aid programs; including allied publications, catalog materials, and other authorized sites. -Coordinates appropriate distribution and retention of all CO communications regarding administration of student financial aid programs and provide advice and support, including interpretation of federal and state statutes and regulations, to campus personnel. -Participates in the review of campus financial aid web sites to ensure federal and state regulatory compliance. -Provides financial aid related presentations and training to a variety of internal and external audiences. Qualifications This position requires: -This position requires an earned baccalaureate degree from an accredited four-year university, or an equivalent combination of education and experience. -A minimum five years of responsible experience related to the administration of student financial aid programs. -Experience with CSU financial aid programs and PeopleSoft. -Must possess and demonstrate an acute level of attention to detail, strong math and analytic skills. -Strong professional/effective verbal and written communication skills, organizational skills. -Ability to work independently on a multitude of tasks, often with competing priorities. -Strong interpersonal, managerial and communication skills required to facilitate project management. -Ability to engage in conversation to assist with requirements gathering and analysis and business process design. -Strong leadership and interpersonal skills; experience collaborating with diverse audiences. -Ability to apply knowledge of systems and technologies toward practical business operations; subject matter expertise or technical knowledge of student information systems and other business systems. -Superior abilities using Microsoft Office applications and presentation software. Preferred Qualifications -Preference will be given for experience or related training in data management, descriptive statistics, and summary report preparation. -A master’s degree is preferred. -Preferred experience with project management, business process review, or change management methodologies. -Preferred experience developing and documenting functional design specifications. -Preferred experience working with 3 rd party vendors to facilitate ongoing operations, maintenance and enhancements, preferred. -Experience with vendor procurement, request for proposal (RFP) processes and vendor management, preferred. Application Period Priority consideration will be given to candidates who apply by July 16, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Jul 18 2024 Pacific Daylight Time Applications close: Jul 19 2024 Pacific Daylight Time Closing Date/Time:
Jun 21, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Systemwide Associate Director, Financial Aid Programs . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $8,462 per month, commensurate with qualifications and experience. The salary range for this classification is $4,812 to $15,449 per month. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking a Systemwide Associate Director, Financial Aid Programs to manage the collection, compilation, analyses, maintenance, and reporting of systemwide current and historical financial aid data internally and at the state and national level. The incumbent will provide leadership for the financial aid unit and be the primary liaison with the Chancellor’s Office (CO) Common Management Systems (CMS) team. This position will work with campuses and the CO CMS team on implementing all needed PeopleSoft functionality as well as any additional software systems. This position will assist in identifying and proposing systemwide policies. The incumbent manages the development, queries, and procedures for financial aid. The incumbent oversees projects; including but not limited to reports, forecasts, IPEDS, and ad hoc projects. The incumbent also oversees changes to the financial aid web pages and publications. The incumbent represents the CSU on various intersegmental committees and task forces at the statewide and federal level. The incumbent is expected to provide project management, regulatory, statutory, and audit guidance; as well as conduct presentations to campus aid directors, business offices, CSU (CMS), and educational partners. The incumbent oversees contracts of systemwide loan servicing for Federal Perkins loan, California dream loan, federal nursing loans, and systemwide institutional loans and collection agency contracts and audits of invoices provided to the CSU Chancellor’s Office and serves as the primary Chancellor’s Office liaison with campus business offices, student financial services, and collection personnel on issues and policies related to these critical services. The incumbent interfaces with the public and students on financial aid related matters. Responsibilities Under the general direction of the Systemwide Director, Financial Aid Programs , the Systemwide Associate Director, Financial Aid Programs will perform duties as outlined below: Systemwide Student Financial Aid Data & Reporting -Manages and creates the CSU financial aid database annually and information reporting processes. -Initiate requests for information and review reports to ensure completeness, accuracy, and integrity of the data, follow-up with campuses as necessary. -Coordinate needed revisions to financials aid database reporting system with CMS staff and campus aid personnel in light of changing federal and state initiatives. -Manages the design of analytic programs to compile data and reports from the financial aid and enrollment databases. -Prepare summary reports to management, and present and interpret findings. -Perform analyses, verification, documentation, and information dissemination associated with national reporting requirements. -Work independently and directly with research and technical staff to accomplish required reporting. -Manages the calendar and ensures the financial aid unit meets all reporting deadlines. -Manages development of projects based on analytic reports and briefing materials for use annually and ad hoc as necessary. These responsibilities require consultation with CSU constituents regarding essential data necessary for use in policy analyses and involve critical quality control responsibilities to ensure the accuracy and integrity of the data. -Produces and manages financial aid reporting for all 23 campuses on IPEDS and other national voluntary systems of accountability. -Manages development of data analytics for public information requests. -Manages the development, evaluation, and reporting on the administration of student financial aid programs. PeopleSoft Campus Solutions Financial Aid Module Lead -Serves as the CSU FA module lead and the primary contact to the CO CMS team on implementing all needed PeopleSoft functionality as well as any additional software systems. -Manages the implementation of all new systemwide mods and software. -Research, analyze, and document business requirements. -Coordinate the needs among aid offices and facilitate discussions and information flow. -Make system recommendations and participate in setting system priorities, documenting business requirements, and project planning. -Participate in formulating and defining system scope and objectives. -Participate in designing systems and business process solutions to meet business requirements. -Create high-level functional design documents. -Serve as lead on all CSAC programs and PS implementation issues. -Lead and participate in RFP committees to procure 3 rd party systems, if needed. Financial Aid Committees and Workgroups -Serve on CSU systemwide, statewide, and intersegmental committees and work groups to provide financial aid expertise and to promote the mission of the CSU. -Participate in statewide intersegmental committees/taskforces initiating new financial aid programs/initiatives. Participates in implementation and best practice workgroups. -Regularly briefs CO leadership on new and changing processes and policies that will directly impact the CSU including any potential risks or challenges. -Leads work directly with system legal, contracts, technical, research, accounting, and other department, as needed, to successfully launch programs and manage changes in policy, procedures, operations, and other systemwide campus initiatives. Policy and Guidance Support -Provides campuses with guidance on policy, procedures, best practices, regulatory application, legislative analysis, internal controls, and audit compliance. -Creates systemwide guides and analysis on audit internal controls, campus initiatives on all institutional, state, and federal aid programs. -Review changes to federal law and California Education Code for impact to systemwide CSU business practices, policy, operations, and financial aid initiatives. -Provides support to campuses on all financial aid matters. -Provide direction and guidance to campus business offices on the application of financial aid to student accounts, Perkins loan management, and loan servicing. -Identify and initiate data and policy analyses activities required to address proposed legislative and regulatory initiatives (at federal, state, intersegmental, and systemwide levels), budget proposals, and other decision-making needs relative to student financial aid programs as well as systemwide policies, -Monitors all changes to federal, state, and CSU policies and regulations. Develops policies/procedures with the Systemwide Director to ensure system compliance. -Provide guidance and support the writing of systemwide policy. As required, act on behalf of the systemwide director of financial aid programs in pursuing the goals of the unit and discharging the timely completion of required activities. -Establish and maintain effective collaboration with other Chancellor’s Office areas (e.g. institutional research, Student Financial Services, study abroad, residency, special programs, veterans affairs, legal counsel) to support policy adherence. 3 rd Party Servicers -Provide oversight for all financial aid third party contracts, student loan billing services, collection services for existing, changing, and new financial aid programs. -Maintain effective collaboration with campus officials regarding these activities and with multiple nationwide service providers. -Provide continuing assessments of service levels and, in cooperation with contracts and procurements, for the preparation and execution of Request for Proposal (RFP) processes for these services. -Provide management and oversight for systemwide contracts for student loan billing and collection agency contracts including the development and evaluation of Requests for Proposal, evaluation of ongoing services and required enhancements or levels of service, and the authorization of payment of monthly invoices for student loan billing service contract. -Serve as Chancellor’s Office liaison to campuses for all matters related to systemwide student loan billing and collection agency contracts and work with national servicers and campuses to resolve outstanding issues. Moderate and mediate problems between campuses and servicers. Other Duties as Assigned -Perform other duties as assigned in support of the department of Strategic Enrollment Management’s (SEM) mission and goals. -Participates in and leads projects and initiatives in EMS and the division Academic and Student Affairs, as necessary. -Serves as liaison with student financial services. Provides project support, serves as primary contact for auditors. -Provides direction, review, and correction on web updates, publications, and projects. Create written material and manage internal and systemwide web content, procedures, operational guides, and summaries that relate to existing and new student financial aid programs; including allied publications, catalog materials, and other authorized sites. -Coordinates appropriate distribution and retention of all CO communications regarding administration of student financial aid programs and provide advice and support, including interpretation of federal and state statutes and regulations, to campus personnel. -Participates in the review of campus financial aid web sites to ensure federal and state regulatory compliance. -Provides financial aid related presentations and training to a variety of internal and external audiences. Qualifications This position requires: -This position requires an earned baccalaureate degree from an accredited four-year university, or an equivalent combination of education and experience. -A minimum five years of responsible experience related to the administration of student financial aid programs. -Experience with CSU financial aid programs and PeopleSoft. -Must possess and demonstrate an acute level of attention to detail, strong math and analytic skills. -Strong professional/effective verbal and written communication skills, organizational skills. -Ability to work independently on a multitude of tasks, often with competing priorities. -Strong interpersonal, managerial and communication skills required to facilitate project management. -Ability to engage in conversation to assist with requirements gathering and analysis and business process design. -Strong leadership and interpersonal skills; experience collaborating with diverse audiences. -Ability to apply knowledge of systems and technologies toward practical business operations; subject matter expertise or technical knowledge of student information systems and other business systems. -Superior abilities using Microsoft Office applications and presentation software. Preferred Qualifications -Preference will be given for experience or related training in data management, descriptive statistics, and summary report preparation. -A master’s degree is preferred. -Preferred experience with project management, business process review, or change management methodologies. -Preferred experience developing and documenting functional design specifications. -Preferred experience working with 3 rd party vendors to facilitate ongoing operations, maintenance and enhancements, preferred. -Experience with vendor procurement, request for proposal (RFP) processes and vendor management, preferred. Application Period Priority consideration will be given to candidates who apply by July 16, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Jul 18 2024 Pacific Daylight Time Applications close: Jul 19 2024 Pacific Daylight Time Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: The Associate Director is responsible for the overall housing facilities operation, including both the day-to-day and the long-term administration and management of all housing facilities. Responsibilities include, but are not limited to: Facility Operation Responsible for the day-to-day operation and administration of all DHRE facilities and an overall housing operation including capital improvements, renovations, and improvements to housing facilities, day-today work order systems; inventory control; damage assessment; preventative maintenance; training and development; establishes quality standards including policies and procedures; and conducts periodic reviews of programs and services offered to ensure high quality of service. Develop and maintain processes related to vandalism, damage assessment, training of resident assistants, room cleaning, and coordination of policies and procedures established to enhance communication and effectiveness. Develop damage assessment procedures to include all damage assessment activities from check-in to check-out, work order procedures, room inventory, academic year vandalism comprehensive damage costs for publication and distribution to residents, establish damage billing process in coordination with Residence Education and operations staff to ensure proper billing to affected residents. Serve as liaison and primary contact between the units within DHRE and Facilities Services. Supervise and monitor day to day work order activity for maintenance and custodial staff. Design and implement policies and procedures which will enhance work order processes. Develops effective and efficient service practices for maintenance of all grounds. Supervision/Staff Development Select, train, supervise, and evaluate full-time facilities staff as well as student staff necessary to carry out operations. This includes assisting with prioritization of work, setting and enforcing standards, leveraging technology to solve problems, working with the Director of Housing and Residential Education and HR on training and employee development, conduct performance evaluations, etc. Supervise full time maintenance staff, full time custodians, and administrative support persons. Responsible for leadership and direction in the areas of hiring, training, evaluating, employee morale, progressive discipline, and termination of employees within unit. Responsible for ongoing training and development of facilities staff and creating a cohesive, service oriented, well-trained team. Responsible for developing programs and experiences designed to create a sense of team, develop short term and long-term goals, design measures of productivity, evaluation, and assessment. Strategic Planning/Campus Collaboration Participate in strategic initiatives such as maintenance/grounds/custodial restructuring, improving training programs for custodial and maintenance staff, development of processes for data collection and implement new program applications (i.e., maintenance management applications, inspection programs, etc.), internal continuous improvement teams. Responsible for the development of healthy and supportive relationships between individuals and groups within Housing and Residential Education and the CSUSB campus. Represent DHRE in departmental and campus wide processes for areas such as indoor air quality, sustainability, building access, energy management and emergency response. Responsible for developing positive relationships with campus community by understanding their needs, concerns, priorities. Collaborates with the University to ensure departmental and residence hall compliance with university environmental protocols as well as developing sustainable purchasing, construction practices. Procedures Responsible for the development and implementation of facility procedures and for interpreting administrative policy for users of the facilities and the day-to-day activities of maintenance and custodial staff. The associate director must maintain a thorough knowledge of state and university policies and regulations as they relate to facilities management, labor practices, purchasing, and contract negotiations. Establishes quality standards and practices and conducts periodic reviews of programs and services offered to ensure continued high-quality service and adherence to DHRE mission, vision, and values. Work collaboratively with Residence Education and Operations to ensure effectiveness and usefulness of policies. Emergency Preparedness Respond to and coordinate business and after-hours/weekend DHRE facility and property emergencies that occur as required. Work closely with established campus and non-campus partners to ensure that staff are properly trained, emergency supplies are properly stocked and stored, emergency resources are up to date, as well as coordinating special events to heighten awareness of preparedness issues. Organize response to facilities emergencies on campus such as floods, fires, earthquakes, any situation deemed to be immediate health and safety risk to students living on campus. Develop a facilities on-call structure for responding to facilities issues on campus. Financial Ensures that State and University purchasing guidelines are adhered to. Closely monitors expenditures to ensure that purchase agreements and orders do not exceed departmental budget. Provide monthly reports of expenditure activities to the Executive Director of DHRE. Maintain appropriate controls and oversight of an operating budget and propose changes in the annual budgetary allocation as the needs and interests of the university and department warrant. Manage and implement contract bids and contracting of vendors. Other duties as assigned Participates on departmental and University committees, and in regional, state, and national organizations related to the administration and service delivery of facility services. Must be able to function independently and professionally in the assigned areas (e.g., facilities management, programming, training, vendors, research, budget management, and evaluation). The associate director also is expected to recommend changes in overall policies and guidelines as appropriate. Performs other duties, special projects, and assignments as designated by the Director of DHRE. Minimum Qualifications: Required Education and Experience Bachelor's degree A minimum of 6-7 years of experience in facilities management, facilities maintenance, and capital planning, including 2-3 years of supervisory/management experience in a housing environment (university housing program, private apartment housing, hotel, etc.). Required Qualifications This position requires the physical ability to walk on uneven surfaces, climb ladders, and function at great heights. Must possess a valid CA driver's license. Experience working with student facilities in K-12 schools, community colleges, and/or universities. Must have a strong customer/student service orientation and trades certifications are desirable. Demonstrated expertise in the appropriate facility management, staff supervision, budget management, leadership development, and training programs is necessary. Proven success working with students, faculty, and staff, and reasonable experience and demonstrated capability in working with diverse student populations are also necessary. The position requires a facilities manager and leader who can articulate a sound philosophy of management techniques who values teamwork, collaboration, team development, and customer service. This position requires a thorough knowledge and experience in building, health, and safety codes (specifically an in-depth knowledge of plumbing, electrical, HVAC, fire safety, and food service equipment); estimating and scheduling; state guidelines and procedures on procurement and funding processes; ability to prepare bid documents and mange contracts; ability to produce and read drawings; setting up and supervising a preventative maintenance program within a collective bargaining environment; excellent verbal and oral communication skills; the ability to work effectively in a diverse environment; ability to establish effective working relationships across the campus; effectively manage a budget and multitask; proficiency with Microsoft Office; and the ability to interact professionally with fellow team members, students, and campus partners. Preferred Qualifications Master’s degree 2-3 year’s experience managing/supervising facilities in a university housing program Compensation and Benefits: Anticipated Hiring Range: $ 7,500 - $ 9,000 per month Classification Salary Range: $ 3,938 - $ 11,703 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The scope of responsibilities for this position includes making or participating in decisions that may have a material financial benefit to the incumbent. Therefore, the individual holding this position is required to file an initial Conflict of Interest: Statement of Economic Interests ("Form 700") within thirty (30 days) from the date of hire and on an annual basis. In addition, the individual holding this position must complete the required conflict of interest training within thirty (30) days of their appointment and at least once during each consecutive period of two calendar years following the appointment, subject to the Fair Political Practices Commission regulations. MPP: First considerations will be given to candidates who apply by Thursday, July 11, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Jun 27 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jun 28, 2024
Job Summary: The Associate Director is responsible for the overall housing facilities operation, including both the day-to-day and the long-term administration and management of all housing facilities. Responsibilities include, but are not limited to: Facility Operation Responsible for the day-to-day operation and administration of all DHRE facilities and an overall housing operation including capital improvements, renovations, and improvements to housing facilities, day-today work order systems; inventory control; damage assessment; preventative maintenance; training and development; establishes quality standards including policies and procedures; and conducts periodic reviews of programs and services offered to ensure high quality of service. Develop and maintain processes related to vandalism, damage assessment, training of resident assistants, room cleaning, and coordination of policies and procedures established to enhance communication and effectiveness. Develop damage assessment procedures to include all damage assessment activities from check-in to check-out, work order procedures, room inventory, academic year vandalism comprehensive damage costs for publication and distribution to residents, establish damage billing process in coordination with Residence Education and operations staff to ensure proper billing to affected residents. Serve as liaison and primary contact between the units within DHRE and Facilities Services. Supervise and monitor day to day work order activity for maintenance and custodial staff. Design and implement policies and procedures which will enhance work order processes. Develops effective and efficient service practices for maintenance of all grounds. Supervision/Staff Development Select, train, supervise, and evaluate full-time facilities staff as well as student staff necessary to carry out operations. This includes assisting with prioritization of work, setting and enforcing standards, leveraging technology to solve problems, working with the Director of Housing and Residential Education and HR on training and employee development, conduct performance evaluations, etc. Supervise full time maintenance staff, full time custodians, and administrative support persons. Responsible for leadership and direction in the areas of hiring, training, evaluating, employee morale, progressive discipline, and termination of employees within unit. Responsible for ongoing training and development of facilities staff and creating a cohesive, service oriented, well-trained team. Responsible for developing programs and experiences designed to create a sense of team, develop short term and long-term goals, design measures of productivity, evaluation, and assessment. Strategic Planning/Campus Collaboration Participate in strategic initiatives such as maintenance/grounds/custodial restructuring, improving training programs for custodial and maintenance staff, development of processes for data collection and implement new program applications (i.e., maintenance management applications, inspection programs, etc.), internal continuous improvement teams. Responsible for the development of healthy and supportive relationships between individuals and groups within Housing and Residential Education and the CSUSB campus. Represent DHRE in departmental and campus wide processes for areas such as indoor air quality, sustainability, building access, energy management and emergency response. Responsible for developing positive relationships with campus community by understanding their needs, concerns, priorities. Collaborates with the University to ensure departmental and residence hall compliance with university environmental protocols as well as developing sustainable purchasing, construction practices. Procedures Responsible for the development and implementation of facility procedures and for interpreting administrative policy for users of the facilities and the day-to-day activities of maintenance and custodial staff. The associate director must maintain a thorough knowledge of state and university policies and regulations as they relate to facilities management, labor practices, purchasing, and contract negotiations. Establishes quality standards and practices and conducts periodic reviews of programs and services offered to ensure continued high-quality service and adherence to DHRE mission, vision, and values. Work collaboratively with Residence Education and Operations to ensure effectiveness and usefulness of policies. Emergency Preparedness Respond to and coordinate business and after-hours/weekend DHRE facility and property emergencies that occur as required. Work closely with established campus and non-campus partners to ensure that staff are properly trained, emergency supplies are properly stocked and stored, emergency resources are up to date, as well as coordinating special events to heighten awareness of preparedness issues. Organize response to facilities emergencies on campus such as floods, fires, earthquakes, any situation deemed to be immediate health and safety risk to students living on campus. Develop a facilities on-call structure for responding to facilities issues on campus. Financial Ensures that State and University purchasing guidelines are adhered to. Closely monitors expenditures to ensure that purchase agreements and orders do not exceed departmental budget. Provide monthly reports of expenditure activities to the Executive Director of DHRE. Maintain appropriate controls and oversight of an operating budget and propose changes in the annual budgetary allocation as the needs and interests of the university and department warrant. Manage and implement contract bids and contracting of vendors. Other duties as assigned Participates on departmental and University committees, and in regional, state, and national organizations related to the administration and service delivery of facility services. Must be able to function independently and professionally in the assigned areas (e.g., facilities management, programming, training, vendors, research, budget management, and evaluation). The associate director also is expected to recommend changes in overall policies and guidelines as appropriate. Performs other duties, special projects, and assignments as designated by the Director of DHRE. Minimum Qualifications: Required Education and Experience Bachelor's degree A minimum of 6-7 years of experience in facilities management, facilities maintenance, and capital planning, including 2-3 years of supervisory/management experience in a housing environment (university housing program, private apartment housing, hotel, etc.). Required Qualifications This position requires the physical ability to walk on uneven surfaces, climb ladders, and function at great heights. Must possess a valid CA driver's license. Experience working with student facilities in K-12 schools, community colleges, and/or universities. Must have a strong customer/student service orientation and trades certifications are desirable. Demonstrated expertise in the appropriate facility management, staff supervision, budget management, leadership development, and training programs is necessary. Proven success working with students, faculty, and staff, and reasonable experience and demonstrated capability in working with diverse student populations are also necessary. The position requires a facilities manager and leader who can articulate a sound philosophy of management techniques who values teamwork, collaboration, team development, and customer service. This position requires a thorough knowledge and experience in building, health, and safety codes (specifically an in-depth knowledge of plumbing, electrical, HVAC, fire safety, and food service equipment); estimating and scheduling; state guidelines and procedures on procurement and funding processes; ability to prepare bid documents and mange contracts; ability to produce and read drawings; setting up and supervising a preventative maintenance program within a collective bargaining environment; excellent verbal and oral communication skills; the ability to work effectively in a diverse environment; ability to establish effective working relationships across the campus; effectively manage a budget and multitask; proficiency with Microsoft Office; and the ability to interact professionally with fellow team members, students, and campus partners. Preferred Qualifications Master’s degree 2-3 year’s experience managing/supervising facilities in a university housing program Compensation and Benefits: Anticipated Hiring Range: $ 7,500 - $ 9,000 per month Classification Salary Range: $ 3,938 - $ 11,703 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The scope of responsibilities for this position includes making or participating in decisions that may have a material financial benefit to the incumbent. Therefore, the individual holding this position is required to file an initial Conflict of Interest: Statement of Economic Interests ("Form 700") within thirty (30 days) from the date of hire and on an annual basis. In addition, the individual holding this position must complete the required conflict of interest training within thirty (30) days of their appointment and at least once during each consecutive period of two calendar years following the appointment, subject to the Fair Political Practices Commission regulations. MPP: First considerations will be given to candidates who apply by Thursday, July 11, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Jun 27 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited four year college or university with major course work in a field related to Finance, Accounting, or Economics. Up to four (4) years of related experience may be substituted for education. Licenses or Certifications: None Notes to Applicants Position Overview: Austin Water is hiring an Accounting Associate II for the Budget Accounting Division - Accounts Payable Team. This role involves financial tasks such as accounts payable duties, cashier’s functions, procurement card reviews; as well as filing (electronic and non-electronic files), lifting boxes up to 10 pounds, and occasional bank trips and off-site meetings. Candidates should have basic computer skills, experience or knowledge in electronic filing skills, and proficiency in Microsoft Office applications and Adobe Professional. We are looking for someone detail-oriented and accurate in financial and administrative tasks. Working with Austin Water provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. When completing the City of Austin employment application: Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. A resume is required, but will not substitute for a complete employment application. Incomplete applications will not be considered. Please include contact information from previous employers. A cover letter is also required. In the cover letter, candidates should describe in concise detail their interest in this position and highlight any prior experience that is relevant to this position. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution and proof of your professional licenses or certifications. If you are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. A criminal background investigation is required. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Secondary Employment: All Austin Water employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department. Austin Water must review all secondary employment. Employees are required to submit a Secondary Employment Application for review and approval upon being hired with Austin Water, as well as current Austin Water employees considering secondary employment. Effective October 1, 2014, all Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lot, garage or in any personal vehicle located on the premises. Pay Range $23.76 - $27.56 Hours Monday - Friday, 8:00 a.m. - 5:00 p.m. with some flexibility (hybrid) Job Close Date 09/19/2024 Type of Posting External Department Austin Water Utility Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 625 E. 10th St., Austin, TX 78701 Preferred Qualifications Preferred Experience: Experience in accounts payable related activities Experience in handling and responding to customer services and inquiries Experience or knowledge in both electronic and hard copies filing Experience in cash handling, credit card review, and bank reconciliation Proficiency with Microsoft Word, Outlook, and Excel Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Prepares and reviews payments, cash receipts, billing or other accounting transactions by verifying documentation and accurately completing transactions. Prepares asset, liability, and capital account entries by compiling and analyzing account information. Performs non-routine duties associated with the reconciliation, balancing or processing of vouchers, ledgers, journals, reports and statements. Researches and resolves complex and difficult billing, invoicing, financial inquiries, accounting and budget information. Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options. Processes travel documentation and monitors credit card activity and ensures that transactions and supplemental documentation is in compliance with policies, procedures and internal controls. Prepares standard and non-standard financial reports, financial analysis, data analysis and graphical data. Prepares financial statements and/or special financial reports including balance sheets, income statements, and other reports. Research and reconciles accounting transactions, fixes discrepancies. Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents. Prepares audit work papers for annual or special audit by accumulating data accurately for assigned area(s) in a timely and accurate manner. Assists in the development of guidelines, procedures and templates for financial review and reporting. Maintains accounting controls and financial security by following policies and procedures and internal controls. Responsibilities- Supervision and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of Generally Accepted Accounting Principles ( GAAP ) Knowledge of financial reporting concepts and preferred business practices. Skill in analyzing and interpreting financial records. Skill in processing large volumes of numerical data Skill in identifying problems and recommending solutions Skill in effective verbal and written communication. Skill in operating a personal computer and related equipment. Skill in performing basic mathematical calculations. Skill in classifying fiscal data and compiling reports. Skill in developing complex spreadsheets. Ability to plan and organize tasks to complete projects. Ability to handle multiple tasks and prioritize duties Ability to resolve problems or situations requiring the exercise of good judgment. Ability to establish and maintain good working relationships with other City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This minimum qualifications for this position are graduation with a Bachelor's degree from an accredited four year college or university with major course work in a field related to Finance, Accounting, or Economics. Up to four (4) years of related experience may be substituted for education. Do you meet this requirement? Yes No * Will you require sponsorship for employment visa status (e.g., H1B visa) either now or in the future? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * How many years of experience do you have in purchasing and/or accounts payable? None Less than 1 year 1 - 3 years 3 - 5 years More than 5 years * What type of retail cashiering experience do you have? None Run cash register Run and close cash register Run and close cash register and supervise cashier operations Supervise cashier operations only * How many years of experience do you have in applying incoming payments from customers and recording revenues from cash, checks and credit card payments? None Less than 1 year 1 - 3 years 3 - 5 years More than 5 years * How many years of experience do you have in daily bank reconciliation and recording revenues? None Less than 1 year 1 - 3 years 3 - 5 years More than 5 years * How many years of experience do you have with Procurement Card processes and compliance in an organization and using a company credit card payment system? None Less than 1 year 1 - 3 years 3 - 5 years More than 5 years * Do you have experience or knowledge in both electronic and hard copies filing? Yes No * Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, and Outlook? No experience Basic: Create/edit simple documents, spreadsheets, and emails Intermediate: Create/edit a variety of documents and spreasheets, reformat document features such as color, font style and size of text, change page size width, and filter/sort data fields Advanced: Create/edit complex documents and spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another. * Were you referred to this opportunity by an Austin Water employee? If yes, please provide the employee’s full name. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Sep 06, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited four year college or university with major course work in a field related to Finance, Accounting, or Economics. Up to four (4) years of related experience may be substituted for education. Licenses or Certifications: None Notes to Applicants Position Overview: Austin Water is hiring an Accounting Associate II for the Budget Accounting Division - Accounts Payable Team. This role involves financial tasks such as accounts payable duties, cashier’s functions, procurement card reviews; as well as filing (electronic and non-electronic files), lifting boxes up to 10 pounds, and occasional bank trips and off-site meetings. Candidates should have basic computer skills, experience or knowledge in electronic filing skills, and proficiency in Microsoft Office applications and Adobe Professional. We are looking for someone detail-oriented and accurate in financial and administrative tasks. Working with Austin Water provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. When completing the City of Austin employment application: Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. A resume is required, but will not substitute for a complete employment application. Incomplete applications will not be considered. Please include contact information from previous employers. A cover letter is also required. In the cover letter, candidates should describe in concise detail their interest in this position and highlight any prior experience that is relevant to this position. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution and proof of your professional licenses or certifications. If you are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. A criminal background investigation is required. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Secondary Employment: All Austin Water employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department. Austin Water must review all secondary employment. Employees are required to submit a Secondary Employment Application for review and approval upon being hired with Austin Water, as well as current Austin Water employees considering secondary employment. Effective October 1, 2014, all Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lot, garage or in any personal vehicle located on the premises. Pay Range $23.76 - $27.56 Hours Monday - Friday, 8:00 a.m. - 5:00 p.m. with some flexibility (hybrid) Job Close Date 09/19/2024 Type of Posting External Department Austin Water Utility Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 625 E. 10th St., Austin, TX 78701 Preferred Qualifications Preferred Experience: Experience in accounts payable related activities Experience in handling and responding to customer services and inquiries Experience or knowledge in both electronic and hard copies filing Experience in cash handling, credit card review, and bank reconciliation Proficiency with Microsoft Word, Outlook, and Excel Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Prepares and reviews payments, cash receipts, billing or other accounting transactions by verifying documentation and accurately completing transactions. Prepares asset, liability, and capital account entries by compiling and analyzing account information. Performs non-routine duties associated with the reconciliation, balancing or processing of vouchers, ledgers, journals, reports and statements. Researches and resolves complex and difficult billing, invoicing, financial inquiries, accounting and budget information. Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options. Processes travel documentation and monitors credit card activity and ensures that transactions and supplemental documentation is in compliance with policies, procedures and internal controls. Prepares standard and non-standard financial reports, financial analysis, data analysis and graphical data. Prepares financial statements and/or special financial reports including balance sheets, income statements, and other reports. Research and reconciles accounting transactions, fixes discrepancies. Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents. Prepares audit work papers for annual or special audit by accumulating data accurately for assigned area(s) in a timely and accurate manner. Assists in the development of guidelines, procedures and templates for financial review and reporting. Maintains accounting controls and financial security by following policies and procedures and internal controls. Responsibilities- Supervision and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of Generally Accepted Accounting Principles ( GAAP ) Knowledge of financial reporting concepts and preferred business practices. Skill in analyzing and interpreting financial records. Skill in processing large volumes of numerical data Skill in identifying problems and recommending solutions Skill in effective verbal and written communication. Skill in operating a personal computer and related equipment. Skill in performing basic mathematical calculations. Skill in classifying fiscal data and compiling reports. Skill in developing complex spreadsheets. Ability to plan and organize tasks to complete projects. Ability to handle multiple tasks and prioritize duties Ability to resolve problems or situations requiring the exercise of good judgment. Ability to establish and maintain good working relationships with other City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This minimum qualifications for this position are graduation with a Bachelor's degree from an accredited four year college or university with major course work in a field related to Finance, Accounting, or Economics. Up to four (4) years of related experience may be substituted for education. Do you meet this requirement? Yes No * Will you require sponsorship for employment visa status (e.g., H1B visa) either now or in the future? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * How many years of experience do you have in purchasing and/or accounts payable? None Less than 1 year 1 - 3 years 3 - 5 years More than 5 years * What type of retail cashiering experience do you have? None Run cash register Run and close cash register Run and close cash register and supervise cashier operations Supervise cashier operations only * How many years of experience do you have in applying incoming payments from customers and recording revenues from cash, checks and credit card payments? None Less than 1 year 1 - 3 years 3 - 5 years More than 5 years * How many years of experience do you have in daily bank reconciliation and recording revenues? None Less than 1 year 1 - 3 years 3 - 5 years More than 5 years * How many years of experience do you have with Procurement Card processes and compliance in an organization and using a company credit card payment system? None Less than 1 year 1 - 3 years 3 - 5 years More than 5 years * Do you have experience or knowledge in both electronic and hard copies filing? Yes No * Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, and Outlook? No experience Basic: Create/edit simple documents, spreadsheets, and emails Intermediate: Create/edit a variety of documents and spreasheets, reformat document features such as color, font style and size of text, change page size width, and filter/sort data fields Advanced: Create/edit complex documents and spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another. * Were you referred to this opportunity by an Austin Water employee? If yes, please provide the employee’s full name. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
MARIN COUNTY, CA
San Rafael, California, United States
ABOUT US At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people "I work for the County of Marin." Discover more about us, our values and our organizational culture here . Read on to find out more about this opportunity: DEPARTMENT OF HEALTH & HUMAN SERVICES : At Health & Human Services, we serve our community through the values of support, unity, trust and excellence with one common goal: to promote and protect the health, well-being, safety and self-sufficiency of all in Marin. Join our team of bright, committed, and energetic people who also want to make an impact through public service. ABOUT THE POSITION We have an on-going need for extra-hire employees in our Crisis Stabilization Unit, Mobile Crisis Continuum and with Jail Mental Health Services for Crisis Specialists and/or Licensed Crisis Specialists. In addition, if the position includes the below shifts, the corresponding differentials are: Extra-hire = 15% PM/evening shift = 7.5% NOC/overnight shift = 15% Weekend shift = 10% You must work a minimum of four (4) hours within the defined shift to qualify for the shift differential Schedule/hours availability vary depending on the department needs. Shift differentials are paid for evening, weekend, overnight and holiday shifts. In addition, there is a 10% differential paid for all shifts worked in the jail. We are currently starting all new Crisis Specialists (Associates) hires at the top step: $53.69 hourly. We are currently starting all new Licensed Crisis Specialist hires at the top step: $57.13 hourly. Below is a description of the work done in the service areas: CRISIS STABILIZATION UNIT: The crisis specialists provide psychiatric assessment to clients in an outpatient Crisis Stabilization Unit, most of whom are held under W&I code 5150. The crisis specialist is responsible for assessing the mental status of clients, determining whether they meet criteria for involuntary observation and treatment (as a danger to self or others, or as gravely disabled). With information derived from a clinical interview, nursing report, case history, and collateral information the crisis specialist writes a semi-structured report, develops and then implements a treatment plan for clients under their care. MOBILE CRISIS CONTINUUM: The crisis specialists are responsible for providing field/community based response and assessment of individuals presenting in behavioral or mental health and substance-related crisis across Marin County. The position will entail a significant level of teamwork with effective communication as well Medi-Cal billing documentation. All crisis specialists are trained and authorized to initiate 5150 applications and undergo extensive training in-line with CA Department of Health Care Services. Crisis Specialists in this role must have the ability to collaborate with community partners including hospitals, law enforcement, and schools to provide most appropriate and least-restrictive level of intervention. JAIL MENTAL HEALTH SERVICES: The crisis specialists provide psychiatric assessment to clients in a correctional institution. They are responsible for conducting crisis and mental health assessments of inmate patients, either at time of booking or at any point during their incarceration. Evaluations and treatment can include brief psychotherapeutic interventions, medication management, crisis intervention, and 5150 evaluations. With information derived from a clinical interview, nursing and deputy reports, case history, and collateral information, including the reason for their arrest and incarceration, the Crisis Specialist/Licensed Crisis Specialist writes a semi-structured report, develops and then implements a treatment plan for clients under their care including making referrals to appropriate disciplines and agencies (at discharge) based on the indicated need. ABOUT YOU Our Highly Qualified Candidate: Our highly qualified candidate will have experience working with mentally ill clients across all ages in crisis or emergent situations. They will be able to work well with a small team. The candidate will be able to organize their work effectively, as well as being able to document complex clinical information quickly, accurately, and concisely, and utilize this information to rapidly develop a treatment plan. The ideal candidate can provide a welcoming environment to even the most distraught client. The ideal candidate will have strong diagnostic and assessment skills in addition to having the ability to work with and relay information to a wide-range of clients, families, and other professionals. In addition, the ideal candidate will have experience in de-escalating persons in high-stress and/or high anxiety situations in order to maintain the safety of Patients and Staff on unit. Highly Desirable: Bilingual skills in Spanish and English are highly desirable. Bilingual Testing/Certification: Please note if the successful candidate has bilingual skills, they must demonstrate proficiency in both Spanish and English prior to receiving differential pay. A bilingual proficiency exam will be administered at that time to ensure the candidate possesses the appropriate skill level to meet the requirements. We recognize your time is valuable, so please do not apply if you do not have at least the following required Minimum Qualifications: EITHER possession of a Master's degree from an accredited institution in social work, psychology, counseling or a closely related field by first date of employment OR possession of a Doctoral degree in clinical psychology or a closely related field by first date of employment AND equivalent to one year of clinical behavioral health experience under qualified supervision in a behavioral health setting appropriate to the assignment. Certificates & Licenses Crisis Specialist From the first day of employment, an employee must be registered with the State of California, Board of Behavioral Sciences as an Associate Clinical Social Worker, Associate Marriage and Family Therapist OR Associate Professional Clinical Counselor AND employees must successfully pass the licensing exam within six years from the date of employment. From the first date of employment, an employee who is an unlicensed Psychologist is required to be waiver-eligible AND must successfully pass the licensing exam within the five-year waiver period. Failure to obtain licensure within specified timelines will result in termination of employment. Incumbents must acquire the appropriate licensure before advancing to the Licensed Crisis Specialist. Licensed Crisis Specialist Must be professionally licensed by the State of California, Board of Behavioral Sciences as a Licensed Clinical Social Worker, Licensed Marriage and Family Therapist, or a Licensed Professional Clinical Counselor OR must be professionally licensed as a Clinical Psychologist issued by the State of California Department of Consumer Affairs, Board of Psychology. Qualified non-California residents must submit proof of license eligibility in California that meets the requirement of their prospective licensing board and be waiver eligible from the California Department of Health Care Services. Failure to obtain licensure within the specified timelines, and/or loss of State registration at any time, will result in termination of employment. Employees who drive on County business to carry out job-related duties must possess a valid California driver’s license for the class of vehicle driven and meet automobile insurability requirements of the County including review of a recent DMV history. At the time of the selection interview by the appointing authority, applicants will have to furnish a recent DMV driving record. Highly Desirable: Bilingual skills in Spanish and English are highly desirable. Bilingual Testing/Certification: Please note if the successful candidate has bilingual skills, they must demonstrate proficiency in both Spanish and English prior to receiving differential pay. A bilingual proficiency exam will be administered at that time to ensure the candidate possesses the appropriate skill level to meet the requirements. IMPORTANT INFORMATION All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your governmentjobs.com account to view these emails. Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment will be used to fill the current vacancy and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active. OPEN & CONTINUOUS RECRUITMENT : Because this recruitment is Open and Continuous, applicants are encouraged to submit completed applications as soon as possible. The filing period for an Open and Continuous recruitment may be closed at any time. SPECIAL REQUIREMENTS : Candidates selected are subject to fingerprinting by the Sheriff's Department and must pass a Department of Justice LiveScan background check prior to appointment. For Forensics roles, Background Investigation: Successful applicants will be subject to a thorough and rigorous background investigation which may include, but is not limited to, a criminal records check, interviews with friends, relatives, neighbors and employers; verification of DMV records; and overall employment and education history. An applicant may be disqualified for past criminal convictions, poor driving record, providing false background information, and other reasons. Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. PLEASE NOTE : The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%. COUNTY OF MARIN BENEFITS: GENERAL Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage . Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units. Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO,and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more. Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org. IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum. Retiree Medical : The County provides access to group health plan coverage to eligible retirees. For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197. *IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
Jul 14, 2024
ABOUT US At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people "I work for the County of Marin." Discover more about us, our values and our organizational culture here . Read on to find out more about this opportunity: DEPARTMENT OF HEALTH & HUMAN SERVICES : At Health & Human Services, we serve our community through the values of support, unity, trust and excellence with one common goal: to promote and protect the health, well-being, safety and self-sufficiency of all in Marin. Join our team of bright, committed, and energetic people who also want to make an impact through public service. ABOUT THE POSITION We have an on-going need for extra-hire employees in our Crisis Stabilization Unit, Mobile Crisis Continuum and with Jail Mental Health Services for Crisis Specialists and/or Licensed Crisis Specialists. In addition, if the position includes the below shifts, the corresponding differentials are: Extra-hire = 15% PM/evening shift = 7.5% NOC/overnight shift = 15% Weekend shift = 10% You must work a minimum of four (4) hours within the defined shift to qualify for the shift differential Schedule/hours availability vary depending on the department needs. Shift differentials are paid for evening, weekend, overnight and holiday shifts. In addition, there is a 10% differential paid for all shifts worked in the jail. We are currently starting all new Crisis Specialists (Associates) hires at the top step: $53.69 hourly. We are currently starting all new Licensed Crisis Specialist hires at the top step: $57.13 hourly. Below is a description of the work done in the service areas: CRISIS STABILIZATION UNIT: The crisis specialists provide psychiatric assessment to clients in an outpatient Crisis Stabilization Unit, most of whom are held under W&I code 5150. The crisis specialist is responsible for assessing the mental status of clients, determining whether they meet criteria for involuntary observation and treatment (as a danger to self or others, or as gravely disabled). With information derived from a clinical interview, nursing report, case history, and collateral information the crisis specialist writes a semi-structured report, develops and then implements a treatment plan for clients under their care. MOBILE CRISIS CONTINUUM: The crisis specialists are responsible for providing field/community based response and assessment of individuals presenting in behavioral or mental health and substance-related crisis across Marin County. The position will entail a significant level of teamwork with effective communication as well Medi-Cal billing documentation. All crisis specialists are trained and authorized to initiate 5150 applications and undergo extensive training in-line with CA Department of Health Care Services. Crisis Specialists in this role must have the ability to collaborate with community partners including hospitals, law enforcement, and schools to provide most appropriate and least-restrictive level of intervention. JAIL MENTAL HEALTH SERVICES: The crisis specialists provide psychiatric assessment to clients in a correctional institution. They are responsible for conducting crisis and mental health assessments of inmate patients, either at time of booking or at any point during their incarceration. Evaluations and treatment can include brief psychotherapeutic interventions, medication management, crisis intervention, and 5150 evaluations. With information derived from a clinical interview, nursing and deputy reports, case history, and collateral information, including the reason for their arrest and incarceration, the Crisis Specialist/Licensed Crisis Specialist writes a semi-structured report, develops and then implements a treatment plan for clients under their care including making referrals to appropriate disciplines and agencies (at discharge) based on the indicated need. ABOUT YOU Our Highly Qualified Candidate: Our highly qualified candidate will have experience working with mentally ill clients across all ages in crisis or emergent situations. They will be able to work well with a small team. The candidate will be able to organize their work effectively, as well as being able to document complex clinical information quickly, accurately, and concisely, and utilize this information to rapidly develop a treatment plan. The ideal candidate can provide a welcoming environment to even the most distraught client. The ideal candidate will have strong diagnostic and assessment skills in addition to having the ability to work with and relay information to a wide-range of clients, families, and other professionals. In addition, the ideal candidate will have experience in de-escalating persons in high-stress and/or high anxiety situations in order to maintain the safety of Patients and Staff on unit. Highly Desirable: Bilingual skills in Spanish and English are highly desirable. Bilingual Testing/Certification: Please note if the successful candidate has bilingual skills, they must demonstrate proficiency in both Spanish and English prior to receiving differential pay. A bilingual proficiency exam will be administered at that time to ensure the candidate possesses the appropriate skill level to meet the requirements. We recognize your time is valuable, so please do not apply if you do not have at least the following required Minimum Qualifications: EITHER possession of a Master's degree from an accredited institution in social work, psychology, counseling or a closely related field by first date of employment OR possession of a Doctoral degree in clinical psychology or a closely related field by first date of employment AND equivalent to one year of clinical behavioral health experience under qualified supervision in a behavioral health setting appropriate to the assignment. Certificates & Licenses Crisis Specialist From the first day of employment, an employee must be registered with the State of California, Board of Behavioral Sciences as an Associate Clinical Social Worker, Associate Marriage and Family Therapist OR Associate Professional Clinical Counselor AND employees must successfully pass the licensing exam within six years from the date of employment. From the first date of employment, an employee who is an unlicensed Psychologist is required to be waiver-eligible AND must successfully pass the licensing exam within the five-year waiver period. Failure to obtain licensure within specified timelines will result in termination of employment. Incumbents must acquire the appropriate licensure before advancing to the Licensed Crisis Specialist. Licensed Crisis Specialist Must be professionally licensed by the State of California, Board of Behavioral Sciences as a Licensed Clinical Social Worker, Licensed Marriage and Family Therapist, or a Licensed Professional Clinical Counselor OR must be professionally licensed as a Clinical Psychologist issued by the State of California Department of Consumer Affairs, Board of Psychology. Qualified non-California residents must submit proof of license eligibility in California that meets the requirement of their prospective licensing board and be waiver eligible from the California Department of Health Care Services. Failure to obtain licensure within the specified timelines, and/or loss of State registration at any time, will result in termination of employment. Employees who drive on County business to carry out job-related duties must possess a valid California driver’s license for the class of vehicle driven and meet automobile insurability requirements of the County including review of a recent DMV history. At the time of the selection interview by the appointing authority, applicants will have to furnish a recent DMV driving record. Highly Desirable: Bilingual skills in Spanish and English are highly desirable. Bilingual Testing/Certification: Please note if the successful candidate has bilingual skills, they must demonstrate proficiency in both Spanish and English prior to receiving differential pay. A bilingual proficiency exam will be administered at that time to ensure the candidate possesses the appropriate skill level to meet the requirements. IMPORTANT INFORMATION All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your governmentjobs.com account to view these emails. Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment will be used to fill the current vacancy and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active. OPEN & CONTINUOUS RECRUITMENT : Because this recruitment is Open and Continuous, applicants are encouraged to submit completed applications as soon as possible. The filing period for an Open and Continuous recruitment may be closed at any time. SPECIAL REQUIREMENTS : Candidates selected are subject to fingerprinting by the Sheriff's Department and must pass a Department of Justice LiveScan background check prior to appointment. For Forensics roles, Background Investigation: Successful applicants will be subject to a thorough and rigorous background investigation which may include, but is not limited to, a criminal records check, interviews with friends, relatives, neighbors and employers; verification of DMV records; and overall employment and education history. An applicant may be disqualified for past criminal convictions, poor driving record, providing false background information, and other reasons. Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. PLEASE NOTE : The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%. COUNTY OF MARIN BENEFITS: GENERAL Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage . Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units. Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO,and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more. Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org. IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum. Retiree Medical : The County provides access to group health plan coverage to eligible retirees. For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197. *IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
PLACER COUNTY, CA
Auburn, California, United States
Introduction Living in Placer County from Placer County Video Portal Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION Placer County is currently accepting applications to fill vacancies in the Department of Public Works (Engineering Division, Transportation Planning Division, Floodplain & Stormwater Division, and Environmental Utilities Division) and the Community Development Resource Agency (Engineering & Surveying Division) . Department of Public Works - Engineering Division : This division is responsible for the design and construction of capital improvement projects on the western slope of Placer County. Examples of projects include bridge replacement projects, roadway widening projects, bike facilities, pedestrian walkways, and more. Ideal candidates will possess excellent attention to detail and an interest in roadway design and construction. Department of Public Works - Transportation Planning Division : This division is responsible for long range transportation planning, traffic safety, transportation funding and fee programs, as well as regional coordination. This division also reviews land development projects for consistency with applicable transportation goals and policies, as well as compliance with CEQA. Ideal candidates will possess excellent written and verbal communication skills, along with the motivation to improve the communities of Placer County. Department of Public Works - Floodplain and Stormwater Division : This division manages the County’s three stormwater quality permits, water quality monitoring program, and the FEMA floodplain program. This position includes working with the public and consultants to resolve stormwater and floodplain requirements per county ordinance, as well as working with state/federal regulatory agencies to ensure compliance with state and federal laws. The ideal candidate will have experience with GIS databases as well as ability for interpreting and responding to regulatory requirements and good interpersonal skills (written and verbal). Department of Public Works - Environmental Utilities Division : This division is responsible for managing sewer and solid waste infrastructure spanning the County through contracts and utility crews; performing land development plan review and construction inspections; completing capital improvement projects; overseeing closed landfill solid waste contract management; conducting legislative compliance and outreach; and building regional relationships for ground water management and regional sewer. Department of Public Works - Western Placer Waste Management Authority (WPWMA): This division is a Joint Powers Authority comprised of Placer County and the cities of Lincoln, Rocklin, and Roseville, and serves the waste and recycling needs for most Placer County residents and businesses - excluding the Tahoe and Truckee area. The WPWMA campus consists of a mixed-waste Materials Recovery Facility, a Construction & Demolition recycling facility, composting facilities, a household hazardous waste facility, recycling buyback and public drop off facilities in addition to the only active landfill in Placer County. Community Development Resource Agency - Engineering & Surveying Division : This Division provides review and oversight of grading, drainage, water quality, and site infrastructure improvements for private land development projects; issues Grading Permits; oversees permitted surface mining operations; assigns addresses; and reviews and records maps for the subdivision of land within the unincorporated areas of Placer County. The ideal candidate will possess the technical skills necessary to interpret and apply County standards to civil engineering plan sets and various technical reports, along with strong written and verbal skills to communicate with various depart ments, engineers, applicants, and developers, as well as represent the Engineering and Surveying Division at public hearings. This continuous recruitment will remain open for the calendar year, or until the final filing date, whichever occurs first. The eligible list established from this continuous recruitment will expire by the end of the calendar year. Applicants will be eligible to reapply and take an examination if a new recruitment opens the following calendar year. To be included in the first round of application screening, submit your application by March 18, 2024, at 8:00 p.m.. Following this date, applications will be screened on a bi-weekly basis. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To plan, organize, direct and supervise assigned professional engineering activities; and to perform a variety of technical tasks relative to assigned area of responsibility. DISTINGUISHING CHARACTERISTICS The Supervisor level recognizes positions that perform full, first-line supervisory responsibilities including planning, assigning, and evaluating the work of subordinates and are responsible for a program area within a work unit or department. SUPERVISION RECEIVED AND EXERCISED Receives general direction from management personnel. Exercises direct supervision over assigned professional, technical, and clerical personnel. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Recommend and assist in the implementation of assigned unit goals and objectives; establish schedules and methods for assigned area of responsibility; implement policies and procedures. Plan, prioritize, assign, supervise and review the work of staff involved in design, construction, land development, traffic engineering, transportation planning, solid waste management/landfill operation, dependent special district engineering/administration, or flood control district engineering/ administration. Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities. Perform highly complex and difficult professional engineering work requiring a high level of independent judgement and technical expertise; review computations and make decisions concerning difficult or complex engineering problems; approve engineering project designs. Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for staff and equipment; monitor and control expenditure. Participate in the selection of staff; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed. Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Two years of responsible professional engineering experience performing duties similar to an Assistant Engineer with Placer County. Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in civil engineering or a related field. Required License or Certificate Possession of a Certificate of Registration as a Professional Engineer in an appropriate discipline as issued by the State of California. May need to possess a valid driver's license as required depending on the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of civil engineering as applied to public works projects/programs within area of assigned unit responsibility. Computer software applications, including word processing, spreadsheets, graphics, databases, and project scheduling and management. Equipment, tools and materials used in civil engineering as applied to area of assigned responsibility. Principles of supervision, training and performance evaluations. Principles of budget monitoring. Principles and practices of work safety. Pertinent local, State and Federal laws, ordinances and rules. Ability to: Organize, implement and direct professional engineering operations/activities within area of assigned responsibility. On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational situations, technical policies and procedures. On a continuous basis, sit at desk for long periods of time; intermittently, bend, squat, climb, kneel and twist while performing occasional field work; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; regularly lift heavy weight. Supervise, train and evaluate assigned staff. Interpret and explain pertinent County and department policies and procedures. Assist in the development and monitoring of an assigned program budget. Develop and recommend policies and procedures related to assigned operations. Establish and maintain effective working relationships with those contacted in the course of work. Work with various cultural and ethnic groups in a tactful and effective manner. Communicate clearly and concisely, both orally and in writing. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Janine Martindale, Administrative Technician, at jmartind@placer.ca.gov or (530) 889-4083. Closing Date/Time: Continuous
Jul 14, 2024
Full Time
Introduction Living in Placer County from Placer County Video Portal Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION Placer County is currently accepting applications to fill vacancies in the Department of Public Works (Engineering Division, Transportation Planning Division, Floodplain & Stormwater Division, and Environmental Utilities Division) and the Community Development Resource Agency (Engineering & Surveying Division) . Department of Public Works - Engineering Division : This division is responsible for the design and construction of capital improvement projects on the western slope of Placer County. Examples of projects include bridge replacement projects, roadway widening projects, bike facilities, pedestrian walkways, and more. Ideal candidates will possess excellent attention to detail and an interest in roadway design and construction. Department of Public Works - Transportation Planning Division : This division is responsible for long range transportation planning, traffic safety, transportation funding and fee programs, as well as regional coordination. This division also reviews land development projects for consistency with applicable transportation goals and policies, as well as compliance with CEQA. Ideal candidates will possess excellent written and verbal communication skills, along with the motivation to improve the communities of Placer County. Department of Public Works - Floodplain and Stormwater Division : This division manages the County’s three stormwater quality permits, water quality monitoring program, and the FEMA floodplain program. This position includes working with the public and consultants to resolve stormwater and floodplain requirements per county ordinance, as well as working with state/federal regulatory agencies to ensure compliance with state and federal laws. The ideal candidate will have experience with GIS databases as well as ability for interpreting and responding to regulatory requirements and good interpersonal skills (written and verbal). Department of Public Works - Environmental Utilities Division : This division is responsible for managing sewer and solid waste infrastructure spanning the County through contracts and utility crews; performing land development plan review and construction inspections; completing capital improvement projects; overseeing closed landfill solid waste contract management; conducting legislative compliance and outreach; and building regional relationships for ground water management and regional sewer. Department of Public Works - Western Placer Waste Management Authority (WPWMA): This division is a Joint Powers Authority comprised of Placer County and the cities of Lincoln, Rocklin, and Roseville, and serves the waste and recycling needs for most Placer County residents and businesses - excluding the Tahoe and Truckee area. The WPWMA campus consists of a mixed-waste Materials Recovery Facility, a Construction & Demolition recycling facility, composting facilities, a household hazardous waste facility, recycling buyback and public drop off facilities in addition to the only active landfill in Placer County. Community Development Resource Agency - Engineering & Surveying Division : This Division provides review and oversight of grading, drainage, water quality, and site infrastructure improvements for private land development projects; issues Grading Permits; oversees permitted surface mining operations; assigns addresses; and reviews and records maps for the subdivision of land within the unincorporated areas of Placer County. The ideal candidate will possess the technical skills necessary to interpret and apply County standards to civil engineering plan sets and various technical reports, along with strong written and verbal skills to communicate with various depart ments, engineers, applicants, and developers, as well as represent the Engineering and Surveying Division at public hearings. This continuous recruitment will remain open for the calendar year, or until the final filing date, whichever occurs first. The eligible list established from this continuous recruitment will expire by the end of the calendar year. Applicants will be eligible to reapply and take an examination if a new recruitment opens the following calendar year. To be included in the first round of application screening, submit your application by March 18, 2024, at 8:00 p.m.. Following this date, applications will be screened on a bi-weekly basis. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To plan, organize, direct and supervise assigned professional engineering activities; and to perform a variety of technical tasks relative to assigned area of responsibility. DISTINGUISHING CHARACTERISTICS The Supervisor level recognizes positions that perform full, first-line supervisory responsibilities including planning, assigning, and evaluating the work of subordinates and are responsible for a program area within a work unit or department. SUPERVISION RECEIVED AND EXERCISED Receives general direction from management personnel. Exercises direct supervision over assigned professional, technical, and clerical personnel. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Recommend and assist in the implementation of assigned unit goals and objectives; establish schedules and methods for assigned area of responsibility; implement policies and procedures. Plan, prioritize, assign, supervise and review the work of staff involved in design, construction, land development, traffic engineering, transportation planning, solid waste management/landfill operation, dependent special district engineering/administration, or flood control district engineering/ administration. Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities. Perform highly complex and difficult professional engineering work requiring a high level of independent judgement and technical expertise; review computations and make decisions concerning difficult or complex engineering problems; approve engineering project designs. Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for staff and equipment; monitor and control expenditure. Participate in the selection of staff; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed. Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Two years of responsible professional engineering experience performing duties similar to an Assistant Engineer with Placer County. Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in civil engineering or a related field. Required License or Certificate Possession of a Certificate of Registration as a Professional Engineer in an appropriate discipline as issued by the State of California. May need to possess a valid driver's license as required depending on the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of civil engineering as applied to public works projects/programs within area of assigned unit responsibility. Computer software applications, including word processing, spreadsheets, graphics, databases, and project scheduling and management. Equipment, tools and materials used in civil engineering as applied to area of assigned responsibility. Principles of supervision, training and performance evaluations. Principles of budget monitoring. Principles and practices of work safety. Pertinent local, State and Federal laws, ordinances and rules. Ability to: Organize, implement and direct professional engineering operations/activities within area of assigned responsibility. On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational situations, technical policies and procedures. On a continuous basis, sit at desk for long periods of time; intermittently, bend, squat, climb, kneel and twist while performing occasional field work; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; regularly lift heavy weight. Supervise, train and evaluate assigned staff. Interpret and explain pertinent County and department policies and procedures. Assist in the development and monitoring of an assigned program budget. Develop and recommend policies and procedures related to assigned operations. Establish and maintain effective working relationships with those contacted in the course of work. Work with various cultural and ethnic groups in a tactful and effective manner. Communicate clearly and concisely, both orally and in writing. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Janine Martindale, Administrative Technician, at jmartind@placer.ca.gov or (530) 889-4083. Closing Date/Time: Continuous
PLACER COUNTY, CA
Auburn, California, United States
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION Placer County is currently accepting applications for the Department of Public Works - Tahoe Engineering Division and the Community Development Resource Agency (Engineering & Surveying Division) . Department of Public Works - Tahoe Engineering Division : This division is responsible for designing, permitting and constructing various transportation and infrastructure improvement projects ranging from roadway improvements to multimodal infrastructure such as multi-use paths and transit/mobility hubs. Additionally, this division is responsible for encroachments, private land development review, traffic safety and operations, and parking management in the Eastern Placer region. Ideal candidates will be goal driven, solution oriented, and possess excellent project management and communication skills. Community Development Resource Agency - Engineering & Surveying Division : This Division provides review and oversight of grading, drainage, water quality, and site infrastructure improvements for private land development projects; issues Grading Permits; oversees permitted surface mining operations; assigns addresses; and reviews and records maps for the subdivision of land within the unincorporated areas of Placer County. The ideal candidate will possess the technical skills necessary to interpret and apply County standards to civil engineering plan sets and various technical reports, along with strong written and verbal skills to communicate with various depart ments, engineers, applicants, and developers, as well as represent the Engineering and Surveying Division at public hearings. *Tahoe Branch Assignment Premium: Salary plus up to an additional $1,000 per month Tahoe Branch Assignment Premium for employees who are permanently assigned to a position located in the North Lake Tahoe Area. This continuous recruitment will remain open for the calendar year, or until the final filing date, whichever occurs first. The eligible list established from this continuous recruitment will expire by the end of the calendar year. Applicants will be eligible to reapply and take an examination if a new recruitment opens the following calendar year. To be included in the first round of application screening, submit your application by March 18, 2024, at 8:00 PM. Following this date, applications will be screened on a bi-weekly basis. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To plan, organize, direct and supervise assigned professional engineering activities; and to perform a variety of technical tasks relative to assigned area of responsibility. DISTINGUISHING CHARACTERISTICS The Supervisor level recognizes positions that perform full, first-line supervisory responsibilities including planning, assigning, and evaluating the work of subordinates and are responsible for a program area within a work unit or department. SUPERVISION RECEIVED AND EXERCISED Receives general direction from management personnel. Exercises direct supervision over assigned professional, technical, and clerical personnel. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Recommend and assist in the implementation of assigned unit goals and objectives; establish schedules and methods for assigned area of responsibility; implement policies and procedures. Plan, prioritize, assign, supervise and review the work of staff involved in design, construction, land development, traffic engineering, transportation planning, solid waste management/landfill operation, dependent special district engineering/administration, or flood control district engineering/ administration. Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities. Perform highly complex and difficult professional engineering work requiring a high level of independent judgement and technical expertise; review computations and make decisions concerning difficult or complex engineering problems; approve engineering project designs. Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for staff and equipment; monitor and control expenditure. Participate in the selection of staff; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed. Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Two years of responsible professional engineering experience performing duties similar to an Assistant Engineer with Placer County. Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in civil engineering or a related field. Required License or Certificate Possession of a Certificate of Registration as a Professional Engineer in an appropriate discipline as issued by the State of California. May need to possess a valid driver's license as required depending on the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of civil engineering as applied to public works projects/programs within area of assigned unit responsibility. Computer software applications, including word processing, spreadsheets, graphics, databases, and project scheduling and management. Equipment, tools and materials used in civil engineering as applied to area of assigned responsibility. Principles of supervision, training and performance evaluations. Principles of budget monitoring. Principles and practices of work safety. Pertinent local, State and Federal laws, ordinances and rules. Ability to: Organize, implement and direct professional engineering operations/activities within area of assigned responsibility. On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational situations, technical policies and procedures. On a continuous basis, sit at desk for long periods of time; intermittently, bend, squat, climb, kneel and twist while performing occasional field work; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; regularly lift heavy weight. Supervise, train and evaluate assigned staff. Interpret and explain pertinent County and department policies and procedures. Assist in the development and monitoring of an assigned program budget. Develop and recommend policies and procedures related to assigned operations. Establish and maintain effective working relationships with those contacted in the course of work. Work with various cultural and ethnic groups in a tactful and effective manner. Communicate clearly and concisely, both orally and in writing. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Janine Martindale, Administrative Technician, at jmartind@placer.ca.gov or (530) 889-4083. Closing Date/Time: Continuous
Jul 14, 2024
Full Time
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION Placer County is currently accepting applications for the Department of Public Works - Tahoe Engineering Division and the Community Development Resource Agency (Engineering & Surveying Division) . Department of Public Works - Tahoe Engineering Division : This division is responsible for designing, permitting and constructing various transportation and infrastructure improvement projects ranging from roadway improvements to multimodal infrastructure such as multi-use paths and transit/mobility hubs. Additionally, this division is responsible for encroachments, private land development review, traffic safety and operations, and parking management in the Eastern Placer region. Ideal candidates will be goal driven, solution oriented, and possess excellent project management and communication skills. Community Development Resource Agency - Engineering & Surveying Division : This Division provides review and oversight of grading, drainage, water quality, and site infrastructure improvements for private land development projects; issues Grading Permits; oversees permitted surface mining operations; assigns addresses; and reviews and records maps for the subdivision of land within the unincorporated areas of Placer County. The ideal candidate will possess the technical skills necessary to interpret and apply County standards to civil engineering plan sets and various technical reports, along with strong written and verbal skills to communicate with various depart ments, engineers, applicants, and developers, as well as represent the Engineering and Surveying Division at public hearings. *Tahoe Branch Assignment Premium: Salary plus up to an additional $1,000 per month Tahoe Branch Assignment Premium for employees who are permanently assigned to a position located in the North Lake Tahoe Area. This continuous recruitment will remain open for the calendar year, or until the final filing date, whichever occurs first. The eligible list established from this continuous recruitment will expire by the end of the calendar year. Applicants will be eligible to reapply and take an examination if a new recruitment opens the following calendar year. To be included in the first round of application screening, submit your application by March 18, 2024, at 8:00 PM. Following this date, applications will be screened on a bi-weekly basis. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To plan, organize, direct and supervise assigned professional engineering activities; and to perform a variety of technical tasks relative to assigned area of responsibility. DISTINGUISHING CHARACTERISTICS The Supervisor level recognizes positions that perform full, first-line supervisory responsibilities including planning, assigning, and evaluating the work of subordinates and are responsible for a program area within a work unit or department. SUPERVISION RECEIVED AND EXERCISED Receives general direction from management personnel. Exercises direct supervision over assigned professional, technical, and clerical personnel. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Recommend and assist in the implementation of assigned unit goals and objectives; establish schedules and methods for assigned area of responsibility; implement policies and procedures. Plan, prioritize, assign, supervise and review the work of staff involved in design, construction, land development, traffic engineering, transportation planning, solid waste management/landfill operation, dependent special district engineering/administration, or flood control district engineering/ administration. Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities. Perform highly complex and difficult professional engineering work requiring a high level of independent judgement and technical expertise; review computations and make decisions concerning difficult or complex engineering problems; approve engineering project designs. Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for staff and equipment; monitor and control expenditure. Participate in the selection of staff; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed. Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Two years of responsible professional engineering experience performing duties similar to an Assistant Engineer with Placer County. Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in civil engineering or a related field. Required License or Certificate Possession of a Certificate of Registration as a Professional Engineer in an appropriate discipline as issued by the State of California. May need to possess a valid driver's license as required depending on the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of civil engineering as applied to public works projects/programs within area of assigned unit responsibility. Computer software applications, including word processing, spreadsheets, graphics, databases, and project scheduling and management. Equipment, tools and materials used in civil engineering as applied to area of assigned responsibility. Principles of supervision, training and performance evaluations. Principles of budget monitoring. Principles and practices of work safety. Pertinent local, State and Federal laws, ordinances and rules. Ability to: Organize, implement and direct professional engineering operations/activities within area of assigned responsibility. On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational situations, technical policies and procedures. On a continuous basis, sit at desk for long periods of time; intermittently, bend, squat, climb, kneel and twist while performing occasional field work; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; regularly lift heavy weight. Supervise, train and evaluate assigned staff. Interpret and explain pertinent County and department policies and procedures. Assist in the development and monitoring of an assigned program budget. Develop and recommend policies and procedures related to assigned operations. Establish and maintain effective working relationships with those contacted in the course of work. Work with various cultural and ethnic groups in a tactful and effective manner. Communicate clearly and concisely, both orally and in writing. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Janine Martindale, Administrative Technician, at jmartind@placer.ca.gov or (530) 889-4083. Closing Date/Time: Continuous
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The Associate Controller is responsible for the effective oversight and management of Accounting Services, Financial Reporting, and Tax. These areas have regular direct interaction with others on campus, as well as students and vendors. This position provides coordination and acts as a liaison between these areas and campus departments and vendors who provide services within these departments. This position must have excellent communication skills and will present to large groups regularly. This position collaborates with many campus groups regarding policies, procedures, and special projects. Other duties include interpreting and applying fiscal policies and procedures under federal, state, CSU, and University regulations and policy. The Associate Controller works with the University Controller to manage the integration of the university finance system (Oracle) with financial operations and actively analyzes financial information through the use of queries, spreadsheets, databases, and other reporting tools for management oversight in conjunction with the Budget and Finance Department and other university organizations. The Associate Controller works collaboratively with internal and external constituents to provide maximum efficiency and customer service. The Associate Controller works directly with the Accounting Services Manager and Financial Reporting Manager to ensure the timely preparation of required reports including submissions to the CSU Financial Information Record Management System (FIRMS), State Controller's Office (SCO), external auditors, and internal university units; formulates procedures and operating policies; reviews systems, procedures and controls for efficient use of University resources; interfaces with various state and federal agencies on fiscal operations and financial reports; is responsible for certain ad hoc reporting and other functions as assigned by the University Controller, the Associate Vice President for Financial Operations or the Vice President of Business and Financial Affairs and performs other related duties as assigned. The Associate Controller will develop the talents and expertise of staff and recruit and retain a diverse staff of well-qualified and high-performing professionals; consult with and advise University management, faculty and staff on financial issues; recommend alternatives in creating and implementing University-wide financial policies and procedures; establish and monitor appropriate procedures and systems to assure necessary controls on all financial transactions ensuring an appropriate internal control environment for the University; responsible for accounting policy and procedure in accordance with the legal basis of accounting, assist in the annual closing of the accounting records; assist in the completion of the annual audit and publication of the audited financial statements consistent with governmental accounting standards ensuring that the University accounting records and other reporting documents reflect a true and accurate financial record; develop and maintain strong collegial contacts throughout the University and with national professional organizations; understand how various stakeholders throughout the University value and use services provided by the University Controller's Office. This is a full-time (1.0 time-base), benefits eligible, at-will position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Department Summary The University Controller is responsible for the maintenance of the University’s budgetary, general and subsidiary ledgers for all University Funds. Through the Accounting Services and Financial Reporting Departments, the University Controller oversees and coordinates the analysis, reconciliation, and reporting of all financial transactions of the University, including cash receipt processing, student refunds, financial aid disbursements, billing/collections, and reconciliations; management of the diverse services provided by the SDSU ID Card as performed by the SDSUCard Office. The University Controller is responsible for internal and external reporting including Legal/Budgetary Basis, Financial Information Record Management System (FIRMS), and Generally Accepted Accounting Principles (GAAP). The University Controller reports directly to the Associate Vice President for Financial Operations. The Associate Controller reports to the University Controller and has a broad range of responsibilities critical to the fiscal and day-to-day operations within the University Controller’s Office, as well as to the strategic goals of the campus. The Associate Controller is a key liaison to other departments on campus and is regularly involved in collaborative projects with other campus teams, outside vendors, and the Chancellor’s Office. For more information regarding The Division of Business and Financial Affairs, click here . Education and Experience Graduation from a four-year college or university with a degree in accounting or a related field, or equivalent education/experience. Ten or more years of progressively responsible experience in the finance area. Experience leading an implementation or major upgrade to an ERP suite which includes general ledger, accounts payable, accounts receivable, fixed assets and procurement. Two or more years of being responsible for a substantial audit engagement. Substantial means an organizationally complex auditee, multiple audit staff, and consolidated statements which include MD&A or similar disclosures. Must include responsibility for reviewing client-prepared audit schedules, financial reports, and footnotes. Key Qualifications Advanced skills in Microsoft Excel which enables review and analysis and supports the production of reports with both summary and detailed information. High-level critical thinking skills that enable the incumbent to determine potential areas of risk or concern quickly and accurately for the University regarding data and/or activities. Well-developed interpersonal skills that enable the incumbent to effectively manage the team of managers and staff within the areas of responsibility, as well as develop and maintain relationships with colleagues across the campus and other campuses and the Chancellor's Office. Experience in the audit practice of a major public accounting firm. Experience in data query tools. Expertise and experience in applying accounting standards for higher education (GASB preferred). Master’s degree or CPA preferred. Compensation and Benefits San Diego State University will offer a competitive salary based on the qualifications and experience of the selected candidate. San Diego State University also offers a rich benefits package that includes: Extensive Leave benefits: 15 paid holidays, 24 vacation days, and 12 sick days per year; Retirement security through a CalPERS defined benefit pension (with CalPERS and UC Retirement Plan reciprocity) and retiree healthcare benefits; An array of health, dental, and vision coverage at no-cost or low-cost to the employee; and California State University system fee reduction program (fee waiver) for the employee or their qualified dependent Anticipated hiring range: $145,000 - $155,000 annually Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 10 ,2024. To receive full consideration, apply by July 9, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Rachael Stalmann at rstalmann@sdsu.edu. Advertised: Jun 25 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jun 26, 2024
Position Summary The Associate Controller is responsible for the effective oversight and management of Accounting Services, Financial Reporting, and Tax. These areas have regular direct interaction with others on campus, as well as students and vendors. This position provides coordination and acts as a liaison between these areas and campus departments and vendors who provide services within these departments. This position must have excellent communication skills and will present to large groups regularly. This position collaborates with many campus groups regarding policies, procedures, and special projects. Other duties include interpreting and applying fiscal policies and procedures under federal, state, CSU, and University regulations and policy. The Associate Controller works with the University Controller to manage the integration of the university finance system (Oracle) with financial operations and actively analyzes financial information through the use of queries, spreadsheets, databases, and other reporting tools for management oversight in conjunction with the Budget and Finance Department and other university organizations. The Associate Controller works collaboratively with internal and external constituents to provide maximum efficiency and customer service. The Associate Controller works directly with the Accounting Services Manager and Financial Reporting Manager to ensure the timely preparation of required reports including submissions to the CSU Financial Information Record Management System (FIRMS), State Controller's Office (SCO), external auditors, and internal university units; formulates procedures and operating policies; reviews systems, procedures and controls for efficient use of University resources; interfaces with various state and federal agencies on fiscal operations and financial reports; is responsible for certain ad hoc reporting and other functions as assigned by the University Controller, the Associate Vice President for Financial Operations or the Vice President of Business and Financial Affairs and performs other related duties as assigned. The Associate Controller will develop the talents and expertise of staff and recruit and retain a diverse staff of well-qualified and high-performing professionals; consult with and advise University management, faculty and staff on financial issues; recommend alternatives in creating and implementing University-wide financial policies and procedures; establish and monitor appropriate procedures and systems to assure necessary controls on all financial transactions ensuring an appropriate internal control environment for the University; responsible for accounting policy and procedure in accordance with the legal basis of accounting, assist in the annual closing of the accounting records; assist in the completion of the annual audit and publication of the audited financial statements consistent with governmental accounting standards ensuring that the University accounting records and other reporting documents reflect a true and accurate financial record; develop and maintain strong collegial contacts throughout the University and with national professional organizations; understand how various stakeholders throughout the University value and use services provided by the University Controller's Office. This is a full-time (1.0 time-base), benefits eligible, at-will position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Department Summary The University Controller is responsible for the maintenance of the University’s budgetary, general and subsidiary ledgers for all University Funds. Through the Accounting Services and Financial Reporting Departments, the University Controller oversees and coordinates the analysis, reconciliation, and reporting of all financial transactions of the University, including cash receipt processing, student refunds, financial aid disbursements, billing/collections, and reconciliations; management of the diverse services provided by the SDSU ID Card as performed by the SDSUCard Office. The University Controller is responsible for internal and external reporting including Legal/Budgetary Basis, Financial Information Record Management System (FIRMS), and Generally Accepted Accounting Principles (GAAP). The University Controller reports directly to the Associate Vice President for Financial Operations. The Associate Controller reports to the University Controller and has a broad range of responsibilities critical to the fiscal and day-to-day operations within the University Controller’s Office, as well as to the strategic goals of the campus. The Associate Controller is a key liaison to other departments on campus and is regularly involved in collaborative projects with other campus teams, outside vendors, and the Chancellor’s Office. For more information regarding The Division of Business and Financial Affairs, click here . Education and Experience Graduation from a four-year college or university with a degree in accounting or a related field, or equivalent education/experience. Ten or more years of progressively responsible experience in the finance area. Experience leading an implementation or major upgrade to an ERP suite which includes general ledger, accounts payable, accounts receivable, fixed assets and procurement. Two or more years of being responsible for a substantial audit engagement. Substantial means an organizationally complex auditee, multiple audit staff, and consolidated statements which include MD&A or similar disclosures. Must include responsibility for reviewing client-prepared audit schedules, financial reports, and footnotes. Key Qualifications Advanced skills in Microsoft Excel which enables review and analysis and supports the production of reports with both summary and detailed information. High-level critical thinking skills that enable the incumbent to determine potential areas of risk or concern quickly and accurately for the University regarding data and/or activities. Well-developed interpersonal skills that enable the incumbent to effectively manage the team of managers and staff within the areas of responsibility, as well as develop and maintain relationships with colleagues across the campus and other campuses and the Chancellor's Office. Experience in the audit practice of a major public accounting firm. Experience in data query tools. Expertise and experience in applying accounting standards for higher education (GASB preferred). Master’s degree or CPA preferred. Compensation and Benefits San Diego State University will offer a competitive salary based on the qualifications and experience of the selected candidate. San Diego State University also offers a rich benefits package that includes: Extensive Leave benefits: 15 paid holidays, 24 vacation days, and 12 sick days per year; Retirement security through a CalPERS defined benefit pension (with CalPERS and UC Retirement Plan reciprocity) and retiree healthcare benefits; An array of health, dental, and vision coverage at no-cost or low-cost to the employee; and California State University system fee reduction program (fee waiver) for the employee or their qualified dependent Anticipated hiring range: $145,000 - $155,000 annually Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 10 ,2024. To receive full consideration, apply by July 9, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Rachael Stalmann at rstalmann@sdsu.edu. Advertised: Jun 25 2024 Pacific Daylight Time Applications close: Closing Date/Time:
The Position Hourly Rate of Pay For This Position is $21.49 Come to a City that Builds Careers! As one of the largest cities in Broward County, the City of Hollywood provides an energetic, innovative and collaborative work environment for its employees. Want Top Notch Insurance? We offer low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans. Need Work Life Balance? We have got you covered with a 4-Day Work Week and an Award Winning Wellness Program. And We Don’t Stop There. The City of Hollywood provides a generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave. Repaying Student Loans? Employees at the City with 10 years of public service and on-time payments qualify for the Federal Student Loan Forgiveness Program. Let’s Partner Together and Come Grow with the City of Hollywood. Apply Now! For more information about this position and our competitive pay, benefits package and pension plan, refer to this job posting or our City website at https://www.governmentjobs.com/careers/hollywoodfl . JOB SUMMARY: This is specialized, para-professional work of average difficulty. Employees in this class are responsible for processing a large volume of billing related work in order to meet established deadlines to the billing clerk in a multi-faceted billing environment. Work includes compilation, maintenance and auditing of customer records, billing, and reports. Assisting in the planning and coordinating of the activities of Utility Billing functions to ensure accurate and timely processing of bills. Work is performed under the direction of the Utility Billing Supervisor, however, independent judgment and use of acquired knowledge and skills is exercised in the performance of established utility billing tasks. Work is subject to verification by a variety of internal controls, supervisory review and periodic audits. ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Downloads and uploads weekly water meter readings from the utility reading system to the utility billing system. Calculates, prepares, and processes regular, off cycle, and final customer utility billing. Sets up new utility billing accounts/services in utility billing system and reviews proper set up of new accounts/services when they are established by other areas. Calculates, processes, and reviews billing adjustments, miscellaneous charges and credits, and billing corrections. Runs and reviews various reports to identify possible errors and ensure accuracy of the utility services and utility billing. Maintains customer records, checks important transactions and recommend solutions to problems related to utility billing. Interacts and communicates with the immediate supervisor and manager, other City department employees, customers and general public. Corrects billing errors identified by staff and other reviewers. Recommends improvements to the current processes, policies and procedures. Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation. Establish and maintain effective and professional relationships with work colleagues, supervisors and managers. Performs related work as required for this position description only. The Requirements EDUCATION/EXPERIENCE: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required: High school diploma or GED equivalent supplemented by two (2) years of experience in an accounting, billing, auditing or a related field. Preferred: Associate's Degree from an accredited college or university in accounting or related appropriate discipline or bookkeeping and/or accounting related college level courses supplemented by four (4) years of experience in an accounting, billing, auditing or a related field. Experience with Tyler Munis Utility Billing System preferred. Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of the principles and practices of accounting, billing and bookkeeping. Knowledge of office practices and procedures. Ability to use Microsoft Excel to perform various analyses and manual billings Ability to make arithmetical calculations rapidly and accurately. Ability to maintain supporting records, assemble and organize data in an automated data processing environment. Ability to express ideas clearly and concisely, orally and in writing and to glean necessary information from written material. Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers and the public. Skill in developing, implementing, and modifying work plans as needed. Skill in researching, compiling and summarizing a variety of information and statistical data and materials. Skill in establishing and maintaining files and record keeping systems. Skill in the use of modern office equipment and software to include databases, spreadsheets, word processing, and forms management systems as well as working with internet browsers and web searching. Skill in using a computer terminal to accurately and rapidly enter and retrieve data and information. PHYSICAL DEMANDS: The physical abilities described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to conduct sedentary work, light work, crouch, finger objects, grasp, handle, hear, kneel, make rational decisions, reach, use repetitive motion, speak, talk, and visualize. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT: Work is performed primarily in an office environment that requires the employee to be sensitive to change and responsive to changing goals, priorities, and needs. The Examination Required Education and Background Information: Look over the announcement carefully to determine your eligibility. Please note minimum education and experience requirements. Closed competitive positions are open only to employees while open competitive positions are open to anyone who meets the minimum qualifications for the position. Evidence of a GED test score is required if submitted for high school diploma. Applicants are responsible for clearly documenting work experience and/or providing all relevant information at the time of application. Additional information will not be accepted after the announcement closing date. Examination: Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: written examination, performance examination, education and experience evaluation, oral examination and/or other job related examinations. You will be notified of the time and place of your examination when you file or later by mail. A passing grade is required on each part of the process. Repeated participation in any examination for which the same test is used is limited to once every 6 months. Your examination results will be sent by email as soon as possible after the grading is completed. Final passing grades are used to determine a candidate's position on the eligibility list of successful candidates. Departments fill vacancies from this list. The top three names are considered for each vacancy unless otherwise modified. Those not appointed are returned to the eligibility list for further consideration in accordance with the Civil Service Ordinance. Your name will remain on a register for one year for open competitive examinations and two years for closed competitive except where labor contract conflicts. Your name may be removed from an eligibility list prior to one year according to Hollywood's Civil Service Ordinance or labor contracts. Your eligibility may be canceled if you refuse a position or if you are not available for work. You are responsible for notifying the Employment Office, in writing, of any change in your address or telephone number. Special Accommodation and Communication Needs: The City of Hollywood provides necessary reasonable accommodation in the examination process upon request to persons with disabilities. Such requests must be made PRIOR to any scheduled examination. Veteran's Preference: The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes. For additional information, please refer to the Florida Department of Veterans' Affairs . Additional Information All successful applicants will be required to pass an extensive background which may include criminal history searches, driving history checks, credit report, courthouse searches, education verification, employment verification, professional license verification, or other search methods as deemed necessary for the position. In addition, the applicant will be required to undergo a medical examination, which may include a drug screening, prior to appointment. EMPLOYMENT OF RELATIVES: The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions: The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list; The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board; The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee. As of 12/15/2005 the City will require all newly hired employees to sign an affidavit affirming non-usage of tobacco or tobacco products within the last year prior to submission of application and will continue to be a non-user of tobacco products throughout employment with the City of Hollywood. REASONABLE ACCOMMODATION: The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216. All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications). The City of Hollywood is an Equal Opportunity / Equal Access Employer. SUMMARY OF BENEFITS FOR GENERAL EMPLOYEES All regular full time Employees shall accrue paid vacation following their employment anniversary date. Employees who regularly work 40 hours per week shall accrue vacation leave as follows: up to seven (7) completed years 80 hours more than seven (7) but less than ten (10) completed years 112 hours more than ten (10) but less than fifteen (15) completed years 144 hours more than fifteen (15) but less than twenty (20) completed years160 hours twenty (20) completed years and above200 hours After completion of the first full year of service, vacation time accrued as of September 30th of each year is to be utilized during the following 15 months. Cash payment in lieu of unused vacation shall be made only upon termination of employment or upon approval of the City Manager. General employees shall accrue eight hours of sick leave for each month worked with no limit on the amount of sick leave that is accumulated. Additionally, each fiscal year an employee shall have the option of converting a maximum of 40 hours of accrued sick leave days to personal leave, provided the employee has a balance of 96 hours after the conversion. Accrued sick leave shall be terminally paid at the following rates in relationship to full years of credited service with the City to a maximum of 1200 hours (e.g., an employee with 20 or more years of service with 1200 (or more) hours of sick leave shall be paid at 80% of 1200 hours, which would be 960 hours): Accrued Sick Leave Payout Less than five (5) years 20% sick leave Five (5) to ten (10) years 40% sick leave Ten (10) or more years 70% sick leave Twenty (20) or more years 80% sick leave Upon the accumulation of 300 sick leave hours, all employees have the option of converting the next forty (40) hours of sick leave days to vacation days. Employees may participate in the City's Sick Leave Pool Program upon the completion of one year of employment and with a minimum accumulation of 96 hours of sick and/or vacation leave. This program entitles eligible employees to participate in extended sick leave benefits for cases involving non-work related catastrophic, or long-term illnesses, or injuries. General employees may receive the following holidays: New Year's Day Martin Luther King, Jr.'s Birthday President's Day Memorial Day Juneteenth Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Eve Christmas Day New Year's Eve General employees will receive two paid workdays each fiscal year (either 8 or 10-hour days) of use-it-or-lose-it time off in recognition of the importance of mental health well-being. General employees will be granted 40 hours of paid bereavement leave for the demise of a close family member. General employees will receive longevity compensation added to their base salary for the following cumulative years of service with the City: 5 years of service 5% 10 years of service 3% 12.5 years of service 2.75% 15 years of service 2% General employees and families shall be provided the option of coverage in the City’s health insurance plans. The City will contribute 80% of the premium for employees electing single or dependent coverage on the OAP plan and the employee will be responsible for contributing 20% of the premium; The City will contribute 100% of the premium for employees electing single coverage on the OAPIN plan. For employees adding dependents, the City will contribute 90% toward the premium and the employee will be responsible for contributing 10% of the premium. For 2024, the biweekly rates are as follows: Enrollment Tier |Medical OAP |Medical OAPIN Employee Only | $87.89 | $0 Employee +1 | $175.78 | $39.34 Employee + 2 or More | $281.24 | $86.56 Each member shall have the option of completing an annual wellness preventative physical through the City’s contracted provider currently named Life Scan with the costs of the scan paid for by the City up to $395 for each member which includes a comprehensive medical evaluation, ultrasound imaging, cardio-pulmonary assessments, vision and hearing test, and extensive laboratory blood profiles. General employees shall be provided group dental with $19.00 of the monthly premium costs paid by the City. There are three benefit plan offerings. For 2024, the biweekly rates are as follows: Enrollment Tier | Dental DPPO Low | Dental DPPO High | Dental DPPO Buy UP Employee Only | $5.17 | $21.37 | $25.11 Employee +1 | $14.80 | $40.68 | $46.82 Employee + 2 or More | $23.69 | $58.51 | $66.86 General employees shall have the option to purchase vision coverage through payroll deductions. Three plans are offered. Enrollment Tier | VSP Option 1 | VSP Option 2 | VSP Option 3 Employee Only | $2.36 | $3.87 | $4.44 Employee +1 | $4.73 | $7.73 | $8.87 Employee + 2 or More | $7.61 | $12.45 | $14.28 Employees will receive from the City a “use it or lose it” Health Reimbursement Account annually. The amount to the employee is determined by the employee’s medical enrollment status or if no coverage is elected then it will default to the lowest level. The level of the City contribution will be reevaluated once a year. The levels are: Single or no coverage = $400; Employee plus one = $600; and Employee plus two or more = $1000. In addition, the employee may establish and contribute to a Flexible Spending Account. General employees shall be provided with term life insurance of $25,000 with all premium costs paid by the City. Employees shall have the option of purchasing additional term life insurance at group rates up to an additional maximum amount of $475,000. All employees will be required to contribute 8% pretax dollars to the employee’s retirement fund. Employees are vested in the retirement plan after completing seven years of service. The service retirement annuity (pension) is equal to 2.5% of the employee's average salary for the highest 130 consecutive biweekly pay periods of credited service multiplied by the employee's years of credited service. Retirement is at age 65 with seven years of service, or age 62 with 25 years of service, or 30 years of service. To file a claim for benefits under the General Pension Plan or to receive a copy of the Plan or a copy of the Summary Plan Description (SPD), contact the Pension Coordinator at 954-921-3333. General employees, who complete their probationary period and receive “satisfactory” or better Employee Performance Evaluations, shall be eligible to participate in the City Educational Reimbursement Program for job-related undergraduate and graduate course work. General employees should request approval prior to taking any courses. The City pays as follows to a maximum total of $3,000.00 for tuition annually: Graduate and Undergraduate Benefit Grade of B or better 100% reimbursement at State tuition rates Grade of Pass 100% reimbursement at State tuition rates Grade of C 50% reimbursement at State tuition rates Employees will be eligible to receive 100% reimbursement for books with approval of the City Manager/designee. Employees who receive benefits under this program, who voluntarily leave the City's employment within two (2) years of receiving such benefit, shall be responsible for reimbursing the City for the cost of this benefit. General employees may enter a Deferred Compensation Program through payroll deduction. General employees have the option of joining the Sun Credit Union. General employees have the option of participating in payroll Direct Deposit. Employees have the option of participating in Pre-paid Legal/ID Theft Protection Plans and Supplemental Insurance through voluntary payroll deductions General employees are eligible to participate in the City’s Work/Life Assistance Program offering a wide range of services and support. General employees may have access the City’s fitness facility free of charge. IMPORTANT NOTICE - This document ‘BENEFITS SUMMARY’, is intended only as a summary of some of the benefits employees may be entitled to as an employee of the City of Hollywood. This is NOT a legal document, does NOT represent any guarantees, and is subject to change at any time. Closing Date/Time: 9/9/2024 6:00 PM Eastern
Sep 07, 2024
Full Time
The Position Hourly Rate of Pay For This Position is $21.49 Come to a City that Builds Careers! As one of the largest cities in Broward County, the City of Hollywood provides an energetic, innovative and collaborative work environment for its employees. Want Top Notch Insurance? We offer low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans. Need Work Life Balance? We have got you covered with a 4-Day Work Week and an Award Winning Wellness Program. And We Don’t Stop There. The City of Hollywood provides a generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave. Repaying Student Loans? Employees at the City with 10 years of public service and on-time payments qualify for the Federal Student Loan Forgiveness Program. Let’s Partner Together and Come Grow with the City of Hollywood. Apply Now! For more information about this position and our competitive pay, benefits package and pension plan, refer to this job posting or our City website at https://www.governmentjobs.com/careers/hollywoodfl . JOB SUMMARY: This is specialized, para-professional work of average difficulty. Employees in this class are responsible for processing a large volume of billing related work in order to meet established deadlines to the billing clerk in a multi-faceted billing environment. Work includes compilation, maintenance and auditing of customer records, billing, and reports. Assisting in the planning and coordinating of the activities of Utility Billing functions to ensure accurate and timely processing of bills. Work is performed under the direction of the Utility Billing Supervisor, however, independent judgment and use of acquired knowledge and skills is exercised in the performance of established utility billing tasks. Work is subject to verification by a variety of internal controls, supervisory review and periodic audits. ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Downloads and uploads weekly water meter readings from the utility reading system to the utility billing system. Calculates, prepares, and processes regular, off cycle, and final customer utility billing. Sets up new utility billing accounts/services in utility billing system and reviews proper set up of new accounts/services when they are established by other areas. Calculates, processes, and reviews billing adjustments, miscellaneous charges and credits, and billing corrections. Runs and reviews various reports to identify possible errors and ensure accuracy of the utility services and utility billing. Maintains customer records, checks important transactions and recommend solutions to problems related to utility billing. Interacts and communicates with the immediate supervisor and manager, other City department employees, customers and general public. Corrects billing errors identified by staff and other reviewers. Recommends improvements to the current processes, policies and procedures. Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation. Establish and maintain effective and professional relationships with work colleagues, supervisors and managers. Performs related work as required for this position description only. The Requirements EDUCATION/EXPERIENCE: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required: High school diploma or GED equivalent supplemented by two (2) years of experience in an accounting, billing, auditing or a related field. Preferred: Associate's Degree from an accredited college or university in accounting or related appropriate discipline or bookkeeping and/or accounting related college level courses supplemented by four (4) years of experience in an accounting, billing, auditing or a related field. Experience with Tyler Munis Utility Billing System preferred. Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of the principles and practices of accounting, billing and bookkeeping. Knowledge of office practices and procedures. Ability to use Microsoft Excel to perform various analyses and manual billings Ability to make arithmetical calculations rapidly and accurately. Ability to maintain supporting records, assemble and organize data in an automated data processing environment. Ability to express ideas clearly and concisely, orally and in writing and to glean necessary information from written material. Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers and the public. Skill in developing, implementing, and modifying work plans as needed. Skill in researching, compiling and summarizing a variety of information and statistical data and materials. Skill in establishing and maintaining files and record keeping systems. Skill in the use of modern office equipment and software to include databases, spreadsheets, word processing, and forms management systems as well as working with internet browsers and web searching. Skill in using a computer terminal to accurately and rapidly enter and retrieve data and information. PHYSICAL DEMANDS: The physical abilities described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to conduct sedentary work, light work, crouch, finger objects, grasp, handle, hear, kneel, make rational decisions, reach, use repetitive motion, speak, talk, and visualize. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT: Work is performed primarily in an office environment that requires the employee to be sensitive to change and responsive to changing goals, priorities, and needs. The Examination Required Education and Background Information: Look over the announcement carefully to determine your eligibility. Please note minimum education and experience requirements. Closed competitive positions are open only to employees while open competitive positions are open to anyone who meets the minimum qualifications for the position. Evidence of a GED test score is required if submitted for high school diploma. Applicants are responsible for clearly documenting work experience and/or providing all relevant information at the time of application. Additional information will not be accepted after the announcement closing date. Examination: Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: written examination, performance examination, education and experience evaluation, oral examination and/or other job related examinations. You will be notified of the time and place of your examination when you file or later by mail. A passing grade is required on each part of the process. Repeated participation in any examination for which the same test is used is limited to once every 6 months. Your examination results will be sent by email as soon as possible after the grading is completed. Final passing grades are used to determine a candidate's position on the eligibility list of successful candidates. Departments fill vacancies from this list. The top three names are considered for each vacancy unless otherwise modified. Those not appointed are returned to the eligibility list for further consideration in accordance with the Civil Service Ordinance. Your name will remain on a register for one year for open competitive examinations and two years for closed competitive except where labor contract conflicts. Your name may be removed from an eligibility list prior to one year according to Hollywood's Civil Service Ordinance or labor contracts. Your eligibility may be canceled if you refuse a position or if you are not available for work. You are responsible for notifying the Employment Office, in writing, of any change in your address or telephone number. Special Accommodation and Communication Needs: The City of Hollywood provides necessary reasonable accommodation in the examination process upon request to persons with disabilities. Such requests must be made PRIOR to any scheduled examination. Veteran's Preference: The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes. For additional information, please refer to the Florida Department of Veterans' Affairs . Additional Information All successful applicants will be required to pass an extensive background which may include criminal history searches, driving history checks, credit report, courthouse searches, education verification, employment verification, professional license verification, or other search methods as deemed necessary for the position. In addition, the applicant will be required to undergo a medical examination, which may include a drug screening, prior to appointment. EMPLOYMENT OF RELATIVES: The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions: The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list; The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board; The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee. As of 12/15/2005 the City will require all newly hired employees to sign an affidavit affirming non-usage of tobacco or tobacco products within the last year prior to submission of application and will continue to be a non-user of tobacco products throughout employment with the City of Hollywood. REASONABLE ACCOMMODATION: The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216. All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications). The City of Hollywood is an Equal Opportunity / Equal Access Employer. SUMMARY OF BENEFITS FOR GENERAL EMPLOYEES All regular full time Employees shall accrue paid vacation following their employment anniversary date. Employees who regularly work 40 hours per week shall accrue vacation leave as follows: up to seven (7) completed years 80 hours more than seven (7) but less than ten (10) completed years 112 hours more than ten (10) but less than fifteen (15) completed years 144 hours more than fifteen (15) but less than twenty (20) completed years160 hours twenty (20) completed years and above200 hours After completion of the first full year of service, vacation time accrued as of September 30th of each year is to be utilized during the following 15 months. Cash payment in lieu of unused vacation shall be made only upon termination of employment or upon approval of the City Manager. General employees shall accrue eight hours of sick leave for each month worked with no limit on the amount of sick leave that is accumulated. Additionally, each fiscal year an employee shall have the option of converting a maximum of 40 hours of accrued sick leave days to personal leave, provided the employee has a balance of 96 hours after the conversion. Accrued sick leave shall be terminally paid at the following rates in relationship to full years of credited service with the City to a maximum of 1200 hours (e.g., an employee with 20 or more years of service with 1200 (or more) hours of sick leave shall be paid at 80% of 1200 hours, which would be 960 hours): Accrued Sick Leave Payout Less than five (5) years 20% sick leave Five (5) to ten (10) years 40% sick leave Ten (10) or more years 70% sick leave Twenty (20) or more years 80% sick leave Upon the accumulation of 300 sick leave hours, all employees have the option of converting the next forty (40) hours of sick leave days to vacation days. Employees may participate in the City's Sick Leave Pool Program upon the completion of one year of employment and with a minimum accumulation of 96 hours of sick and/or vacation leave. This program entitles eligible employees to participate in extended sick leave benefits for cases involving non-work related catastrophic, or long-term illnesses, or injuries. General employees may receive the following holidays: New Year's Day Martin Luther King, Jr.'s Birthday President's Day Memorial Day Juneteenth Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Eve Christmas Day New Year's Eve General employees will receive two paid workdays each fiscal year (either 8 or 10-hour days) of use-it-or-lose-it time off in recognition of the importance of mental health well-being. General employees will be granted 40 hours of paid bereavement leave for the demise of a close family member. General employees will receive longevity compensation added to their base salary for the following cumulative years of service with the City: 5 years of service 5% 10 years of service 3% 12.5 years of service 2.75% 15 years of service 2% General employees and families shall be provided the option of coverage in the City’s health insurance plans. The City will contribute 80% of the premium for employees electing single or dependent coverage on the OAP plan and the employee will be responsible for contributing 20% of the premium; The City will contribute 100% of the premium for employees electing single coverage on the OAPIN plan. For employees adding dependents, the City will contribute 90% toward the premium and the employee will be responsible for contributing 10% of the premium. For 2024, the biweekly rates are as follows: Enrollment Tier |Medical OAP |Medical OAPIN Employee Only | $87.89 | $0 Employee +1 | $175.78 | $39.34 Employee + 2 or More | $281.24 | $86.56 Each member shall have the option of completing an annual wellness preventative physical through the City’s contracted provider currently named Life Scan with the costs of the scan paid for by the City up to $395 for each member which includes a comprehensive medical evaluation, ultrasound imaging, cardio-pulmonary assessments, vision and hearing test, and extensive laboratory blood profiles. General employees shall be provided group dental with $19.00 of the monthly premium costs paid by the City. There are three benefit plan offerings. For 2024, the biweekly rates are as follows: Enrollment Tier | Dental DPPO Low | Dental DPPO High | Dental DPPO Buy UP Employee Only | $5.17 | $21.37 | $25.11 Employee +1 | $14.80 | $40.68 | $46.82 Employee + 2 or More | $23.69 | $58.51 | $66.86 General employees shall have the option to purchase vision coverage through payroll deductions. Three plans are offered. Enrollment Tier | VSP Option 1 | VSP Option 2 | VSP Option 3 Employee Only | $2.36 | $3.87 | $4.44 Employee +1 | $4.73 | $7.73 | $8.87 Employee + 2 or More | $7.61 | $12.45 | $14.28 Employees will receive from the City a “use it or lose it” Health Reimbursement Account annually. The amount to the employee is determined by the employee’s medical enrollment status or if no coverage is elected then it will default to the lowest level. The level of the City contribution will be reevaluated once a year. The levels are: Single or no coverage = $400; Employee plus one = $600; and Employee plus two or more = $1000. In addition, the employee may establish and contribute to a Flexible Spending Account. General employees shall be provided with term life insurance of $25,000 with all premium costs paid by the City. Employees shall have the option of purchasing additional term life insurance at group rates up to an additional maximum amount of $475,000. All employees will be required to contribute 8% pretax dollars to the employee’s retirement fund. Employees are vested in the retirement plan after completing seven years of service. The service retirement annuity (pension) is equal to 2.5% of the employee's average salary for the highest 130 consecutive biweekly pay periods of credited service multiplied by the employee's years of credited service. Retirement is at age 65 with seven years of service, or age 62 with 25 years of service, or 30 years of service. To file a claim for benefits under the General Pension Plan or to receive a copy of the Plan or a copy of the Summary Plan Description (SPD), contact the Pension Coordinator at 954-921-3333. General employees, who complete their probationary period and receive “satisfactory” or better Employee Performance Evaluations, shall be eligible to participate in the City Educational Reimbursement Program for job-related undergraduate and graduate course work. General employees should request approval prior to taking any courses. The City pays as follows to a maximum total of $3,000.00 for tuition annually: Graduate and Undergraduate Benefit Grade of B or better 100% reimbursement at State tuition rates Grade of Pass 100% reimbursement at State tuition rates Grade of C 50% reimbursement at State tuition rates Employees will be eligible to receive 100% reimbursement for books with approval of the City Manager/designee. Employees who receive benefits under this program, who voluntarily leave the City's employment within two (2) years of receiving such benefit, shall be responsible for reimbursing the City for the cost of this benefit. General employees may enter a Deferred Compensation Program through payroll deduction. General employees have the option of joining the Sun Credit Union. General employees have the option of participating in payroll Direct Deposit. Employees have the option of participating in Pre-paid Legal/ID Theft Protection Plans and Supplemental Insurance through voluntary payroll deductions General employees are eligible to participate in the City’s Work/Life Assistance Program offering a wide range of services and support. General employees may have access the City’s fitness facility free of charge. IMPORTANT NOTICE - This document ‘BENEFITS SUMMARY’, is intended only as a summary of some of the benefits employees may be entitled to as an employee of the City of Hollywood. This is NOT a legal document, does NOT represent any guarantees, and is subject to change at any time. Closing Date/Time: 9/9/2024 6:00 PM Eastern
City of Kennewick, WA
Kennewick, WA, United States
Description CORE VALUE STATEMENT The City of Kennewick will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee. We value integrity, inclusiveness, stewardship and communication. We are accountable to our community for innovative and collaborative efforts that anticipate needs, leverage resources and deliver solutions. SAFETY STATEMENT We expect our employees to ensure compliance with all applicable safety practices and policies, including those established by OSHA/DOSH regulations and by the City’s Accident Prevention Plan. This includes but is not limited to actively identifying and correcting potential hazards that may affect employee and public safety, including those identified by co-workers. Leading by example to promote a positive culture of workplace safety through everyday action; emphasizing safe completion of work throughout all aspects of developing and carrying out work plans. CLASSIFICATION SUMMARY The Administrative Assistant serves as the primary point of contact for the company contracted to conduct ambulance billing, and serves in a support role for the Emergency Medical Services and Training Divisions. Under the supervision of the Administrative Assistant, this role performs all of the general clerical duties required to support ambulance billing. Additionally, completes a number of different projects and tasks in support of the Emergency Medical and Training Divisions. Examples of Work Performed (Illustrative Only) ESSENTIAL DUTIES The following list reflects the essential job duties and responsibilities of this classification, but is not considered all-inclusive. The incumbent will be expected to perform other related duties as assigned. Work in direct coordination with the contracted ambulance billing company to complete the following tasks: Review and send completed tickets and accompanying documentation to the billing company after quality assurance has been completed Review the Batch Report to ensure the tickets sent match the number of tickets received by the billing company Assist with gathering information to complete the missing information received in the Insufficient Documentation List Assist with directing quality of patient care concerns to the Fire Department Deputy Chief of Operations. Assist the position assigned to process public record requests related to the Fire Department by obtaining the requested information and redacting protected information Provide support to the Training and Emergency Medical Services Divisions by completing the following tasks: Complete records management data entry Assist with preparing quarterly reports Assist with tracking emergency medical and fire qualifications Assist with record requests related to emergency medical incidentsPerforms other related duties as assigned Employment Standards MINIMUM QUALIFICATIONS This position requires an associate’s degree and two years of general office-clerical experience, customer service experience involving extensive contact with the public, or any combination of relevant education and experience sufficient to demonstrate the knowledge, skills and abilities to perform the duties listed above. Must pass a criminal background investigation. Must maintain a level of mental and physical fitness required to perform the essential functions of this classification. Must have a valid driver’s license Must maintain regular attendance and punctuality. Must demonstrate proficiency with the technology required for the position. Supplemental Requirements REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES The Administrative Assistant must demonstrate the following skills and abilities: Ability to collaborate and work effectively with the contracted ambulance billing company Ability to complete work with a high attention to quality and detail Ability to work with and protect confidential information Ability to foster a collaborative environment with department personnel, City of Kennewick staff, customers, and the contracted ambulance billing company Ability to meet deadlines and complete work with minimal oversight Ability to communicate effectively, both orally and in writing Demonstrated ability to use technology required for the position KEY RELATIONSHIPS As with all members of the department, the Administrative Assistant must conduct themselves in professional, kind, caring, and compassionate manner. The Administrative Assistant must work well with the internal and external customers, the company contracted to complete ambulance billing, and all City of Kennewick staff. PHYSICAL DEMANDS The Administrative Assistant work activity requires moderate strength endurance and aerobic capacity. The nature of this position requires an ability to work sitting in a chair for long periods, and requires periodic lifting of boxes of files. Physical demands include but are not limited to: Regular sitting, standing, walking, and fine manipulation skills Manual dexterity and visual acuity to operate a variety of mechanical and office equipment Regularly talk, hear/listen and see/observe Must occasionally be able to lift 1- to 25 pounds WORKING CONDITIONS The initial work schedule for this classification will be full-time, Monday through Friday from 8:00am to 5:00pm, for the first six months. After six months of employment, a request for an alternate work schedule may be made. While the position will typically be limited to 40 hours per week, overtime may be occasionally required. The work typically takes place in an office environment or classroom setting. Although a regular workspace is assigned, the nature of the work may require driving between various work locations. This classification is non-exempt under the FLSA. The benefits listed below are those currently enjoyed by full-time City of Kennewick Non-Contract employees. It is important to remember that over the course of time these benefits may change - they are not permanent. Benefits may change through City Council or administrative action or changes mandated by state and federal law. Paid Holidays 12 per year (9 scheduled; 3 “floating”) New Year's Day, Martin Luther King Jr. Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the day after Thanksgiving, Christmas Day, and three floating holidays selected by the employee. An employee will accrue one of the three floating holidays on each of the following days: February 1, February 12, and August 31. An employee will only accrue a floating holiday on these days if actually employed. Paid Time Off (PTO) The purpose of PTO is to compensate employees for absences due to injury, illness, vacation and personal business. In addition, the program is designed to provide employees with personal flexibility regarding the use of leave hours. PTO hours accrue based upon the actual number of regular hours worked. Accrual per Month: 0-5yrs 6-9yrs 10-14yrs 15-19yrs 20-24yrs 25-29yrs 30+yrs 12 hours 15 hours 17 hours 19 hours 21 hours 23 hours 25 hours Retirement Plan All City employees are members of the Public Employees Retirement System (PERS). The City and the employee both contribute toward the plan. PERS provides regular retirement and disability retirement benefits. City employees also participate in the Social Security Program. Rates effective as of 09/01/2023. ( www.drs.wa.gov ) PERS Employee Contribution Rate Employer Contribution Rate Plan II 6.36% 9.11% Plan III Employee Choice (see booklet) 9.11% Deferred Comp The City contributes an equivalent of 5% of your regular monthly salary to Mission Square Retirement (previously ICMA) deferred compensation program. No employee match required, but employees may contribute towards plan if desired. ( www.icmarc.org ) Medical, Dental& Vision Insurance The City currently pays the entire dental and vision insurance premiums for the employee and dependents.Employee current premium share is $190.00 per month for medical insurance to cover themselves and dependents. Life Insurance 1.5 x annual salary (not to exceed $250K) provided by the City of Kennewick. Employee may purchase Voluntary Term Life Insurance for employee, spouse and/or dependents through New York Life (previously Cigna). Long Term Disability The City pays the entire long-term disability premium for employees through New York Life (previously Cigna). Wellness Program The Wellness Program has been established to encourage employee health and fitness, both at work and at home. A City Wellness Committee promotes and provides opportunities for healthy lifestyles. Employee fitness center is open to all employees and their spouses. Employee Assistance An Employee Assistance Plan (EAP) is provided by the City to assist you and family members, providing counseling and treatment in such areas as stress, drug and alcohol abuse and family counseling. Other Benefits Offered Flexible Spending Plan (Pre-Tax Deduction for Medical/Dental and Day Care) Aflac Supplemental Insurance Tuition Assistance Bereavement Leave Overtime Direct Deposit (paydays are 5th and 20th of the month) Closing Date/Time: 9/15/2024 11:59 PM Pacific
Aug 30, 2024
Full Time
Description CORE VALUE STATEMENT The City of Kennewick will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee. We value integrity, inclusiveness, stewardship and communication. We are accountable to our community for innovative and collaborative efforts that anticipate needs, leverage resources and deliver solutions. SAFETY STATEMENT We expect our employees to ensure compliance with all applicable safety practices and policies, including those established by OSHA/DOSH regulations and by the City’s Accident Prevention Plan. This includes but is not limited to actively identifying and correcting potential hazards that may affect employee and public safety, including those identified by co-workers. Leading by example to promote a positive culture of workplace safety through everyday action; emphasizing safe completion of work throughout all aspects of developing and carrying out work plans. CLASSIFICATION SUMMARY The Administrative Assistant serves as the primary point of contact for the company contracted to conduct ambulance billing, and serves in a support role for the Emergency Medical Services and Training Divisions. Under the supervision of the Administrative Assistant, this role performs all of the general clerical duties required to support ambulance billing. Additionally, completes a number of different projects and tasks in support of the Emergency Medical and Training Divisions. Examples of Work Performed (Illustrative Only) ESSENTIAL DUTIES The following list reflects the essential job duties and responsibilities of this classification, but is not considered all-inclusive. The incumbent will be expected to perform other related duties as assigned. Work in direct coordination with the contracted ambulance billing company to complete the following tasks: Review and send completed tickets and accompanying documentation to the billing company after quality assurance has been completed Review the Batch Report to ensure the tickets sent match the number of tickets received by the billing company Assist with gathering information to complete the missing information received in the Insufficient Documentation List Assist with directing quality of patient care concerns to the Fire Department Deputy Chief of Operations. Assist the position assigned to process public record requests related to the Fire Department by obtaining the requested information and redacting protected information Provide support to the Training and Emergency Medical Services Divisions by completing the following tasks: Complete records management data entry Assist with preparing quarterly reports Assist with tracking emergency medical and fire qualifications Assist with record requests related to emergency medical incidentsPerforms other related duties as assigned Employment Standards MINIMUM QUALIFICATIONS This position requires an associate’s degree and two years of general office-clerical experience, customer service experience involving extensive contact with the public, or any combination of relevant education and experience sufficient to demonstrate the knowledge, skills and abilities to perform the duties listed above. Must pass a criminal background investigation. Must maintain a level of mental and physical fitness required to perform the essential functions of this classification. Must have a valid driver’s license Must maintain regular attendance and punctuality. Must demonstrate proficiency with the technology required for the position. Supplemental Requirements REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES The Administrative Assistant must demonstrate the following skills and abilities: Ability to collaborate and work effectively with the contracted ambulance billing company Ability to complete work with a high attention to quality and detail Ability to work with and protect confidential information Ability to foster a collaborative environment with department personnel, City of Kennewick staff, customers, and the contracted ambulance billing company Ability to meet deadlines and complete work with minimal oversight Ability to communicate effectively, both orally and in writing Demonstrated ability to use technology required for the position KEY RELATIONSHIPS As with all members of the department, the Administrative Assistant must conduct themselves in professional, kind, caring, and compassionate manner. The Administrative Assistant must work well with the internal and external customers, the company contracted to complete ambulance billing, and all City of Kennewick staff. PHYSICAL DEMANDS The Administrative Assistant work activity requires moderate strength endurance and aerobic capacity. The nature of this position requires an ability to work sitting in a chair for long periods, and requires periodic lifting of boxes of files. Physical demands include but are not limited to: Regular sitting, standing, walking, and fine manipulation skills Manual dexterity and visual acuity to operate a variety of mechanical and office equipment Regularly talk, hear/listen and see/observe Must occasionally be able to lift 1- to 25 pounds WORKING CONDITIONS The initial work schedule for this classification will be full-time, Monday through Friday from 8:00am to 5:00pm, for the first six months. After six months of employment, a request for an alternate work schedule may be made. While the position will typically be limited to 40 hours per week, overtime may be occasionally required. The work typically takes place in an office environment or classroom setting. Although a regular workspace is assigned, the nature of the work may require driving between various work locations. This classification is non-exempt under the FLSA. The benefits listed below are those currently enjoyed by full-time City of Kennewick Non-Contract employees. It is important to remember that over the course of time these benefits may change - they are not permanent. Benefits may change through City Council or administrative action or changes mandated by state and federal law. Paid Holidays 12 per year (9 scheduled; 3 “floating”) New Year's Day, Martin Luther King Jr. Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the day after Thanksgiving, Christmas Day, and three floating holidays selected by the employee. An employee will accrue one of the three floating holidays on each of the following days: February 1, February 12, and August 31. An employee will only accrue a floating holiday on these days if actually employed. Paid Time Off (PTO) The purpose of PTO is to compensate employees for absences due to injury, illness, vacation and personal business. In addition, the program is designed to provide employees with personal flexibility regarding the use of leave hours. PTO hours accrue based upon the actual number of regular hours worked. Accrual per Month: 0-5yrs 6-9yrs 10-14yrs 15-19yrs 20-24yrs 25-29yrs 30+yrs 12 hours 15 hours 17 hours 19 hours 21 hours 23 hours 25 hours Retirement Plan All City employees are members of the Public Employees Retirement System (PERS). The City and the employee both contribute toward the plan. PERS provides regular retirement and disability retirement benefits. City employees also participate in the Social Security Program. Rates effective as of 09/01/2023. ( www.drs.wa.gov ) PERS Employee Contribution Rate Employer Contribution Rate Plan II 6.36% 9.11% Plan III Employee Choice (see booklet) 9.11% Deferred Comp The City contributes an equivalent of 5% of your regular monthly salary to Mission Square Retirement (previously ICMA) deferred compensation program. No employee match required, but employees may contribute towards plan if desired. ( www.icmarc.org ) Medical, Dental& Vision Insurance The City currently pays the entire dental and vision insurance premiums for the employee and dependents.Employee current premium share is $190.00 per month for medical insurance to cover themselves and dependents. Life Insurance 1.5 x annual salary (not to exceed $250K) provided by the City of Kennewick. Employee may purchase Voluntary Term Life Insurance for employee, spouse and/or dependents through New York Life (previously Cigna). Long Term Disability The City pays the entire long-term disability premium for employees through New York Life (previously Cigna). Wellness Program The Wellness Program has been established to encourage employee health and fitness, both at work and at home. A City Wellness Committee promotes and provides opportunities for healthy lifestyles. Employee fitness center is open to all employees and their spouses. Employee Assistance An Employee Assistance Plan (EAP) is provided by the City to assist you and family members, providing counseling and treatment in such areas as stress, drug and alcohol abuse and family counseling. Other Benefits Offered Flexible Spending Plan (Pre-Tax Deduction for Medical/Dental and Day Care) Aflac Supplemental Insurance Tuition Assistance Bereavement Leave Overtime Direct Deposit (paydays are 5th and 20th of the month) Closing Date/Time: 9/15/2024 11:59 PM Pacific
Minimum Qualifications Education and/or Equivalent Experience: Graduation with Bachelor’s degree from an accredited four-year college or university with major course work in a field related to the job plus three (3) years of experience in a field related to the job, one (1) year of which was in a lead, supervisory, project or program management capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: Valid Texas Class C Driver License. Notes to Applicants Position Overview: This position will primarily focus on managing customer engagement programs aimed at enhancing overall customer satisfaction for the utility. Role will include overseeing, launch and inceptions of current and upcoming Austin Water customer experience key initiatives. This may include projects such as the MyATX Water program expert, community-based outreach programs, and other cross functional team programs. Responsibilities encompass developing innovative customer engagement strategies, conducting program tests to optimize satisfaction and efficiency, and ensuring seamless operation of these initiatives. Additionally, the role entails proficiency in accounting, auditing, wholesale billing procedures and systems, and participation in hearings. Working with Austin Water provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. Driving Requirement: This position requires a valid Texas Class C Driver License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. When completing the City of Austin employment application: Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. A resume is required, but will not substitute for a complete employment application. Incomplete applications will not be considered. Please include contact information from previous employers. A cover letter is also required. In the cover letter, candidates should describe in concise detail their interest in this position and highlight any prior experience that is relevant to this position. If you are selected to interview: Your skills and competencies for this job will be assessed prior to being invited to interview. A 70% or above on all the assessments is required to be considered for the next step. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution and proof of your professional licenses or certifications. If you are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. A criminal background investigation is required. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Secondary Employment: All Austin Water employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department. Austin Water must review all secondary employment. Employees are required to submit a Secondary Employment Application for review and approval upon being hired with Austin Water, as well as current Austin Water employees considering secondary employment. Effective October 1, 2014, all Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lot, garage or in any personal vehicle located on the premises. Pay Range $30.29 - $37.86 Hours Monday - Friday; 8:00:a.m. - 5:00 p.m., flexible start time - telework 50% Job Close Date 09/23/2024 Type of Posting External Department Austin Water Utility Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 625 E. 10th St., Austin, TX 78701 Preferred Qualifications Experience creating new, testing, and maintaining customer engagement programs that impact customer satisfaction Demonstrated knowledge of accounting/auditing and billing procedures and systems Ability to devise and present solutions to complex problems through highly analytical thinking and application of effective investigation, research and analysis methods Experienced skill in oral and written communication which includes presentations, sensitive customer/client correspondence, reports and process documentation Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Determines program goals, objectives and resource requirements. Establishes program standards, methods, policies and procedures Coordinates and collaborates with stakeholders Monitors and evaluate programs effectiveness and implements improvement strategies Manages the budget of assigned program and associated projects and provides financial information Assists in developing, managing and submitting proposed budget forecast information Manages, coordinates, implements and monitors projects associated with assigned program Interacts with internal and external customers Investigates and responds to inquiries from the public and other departments Provides technical advice and assistance to department management, city management, field personnel, contractors, etc. Responsibilities- Supervision and/or Leadership Exercised: May be responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for discharge. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of principles and practices associated with assigned program area(s). Knowledge of fiscal planning and budget preparation and monitoring. Knowledge of management principles related to municipal project and program activities. Knowledge of city practice, policy, and procedure. Knowledge of supervisory and managerial techniques and principles. Skill in oral and written communications. Skill in planning, coordinating, and implementing programs and activities. Skill in interpreting, organizing, coordinating, and executing assignments, projects and programs. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintaining good working relationships with other city employees and the public. Ability to exercise good judgment, tact and diplomacy in all dealings and maintain confidentiality as required. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with Bachelor's degree from an accredited four-year college or university with major course work in a field related to the job plus three (3) years of experience in a field related to the job, one (1) year of which was in a lead, supervisory, project or program management capacity. Experience may substitute for education up to a maximum of four (4) years. Do you meet these qualifications? Yes No * This position requires a valid Texas Class C Driver License. Do you have a valid Texas Class C Driver license or, if selected for this position, do you the ability to acquire a valid Texas Class C Driver license by your hire date? Yes No * The City of Austin Driver Eligibility Standards require that external new hires meet the City's Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three (3) moving violations or a total of six (6) Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Will you now or in the future require employer sponsorship for a work-related visa (e.g. H1B or other similar visa)? Yes No * How many years of experience do you have leading or directing conversations related to the consumer experience while representing a company, organization or other role? Less than 1 year 1-3 years 4-6 years 7+ years * How many years of experience do you have of accounting/auditing and billing procedures and systems? Less than 1 year 1-3 years 4-6 years 7+ years * How many years of experience do you have in data analysis and reporting results? Less than 1 year 1-3 years 4-6 years 7+ years * How many years of experience do you have creating new, testing, and maintaining customer engagement programs that impact customer satisfaction? Less than 1 year 1-3 years 4-6 years 7+ years * How many years of experience do you have developing new relationship with key stakeholders, customers, or internal teams? Less than 1 year 1-3 years 4-6 years 7+ years * How many years of experience do you have serving in a leadership capacity on a cross functional team or serving as a subject matter expert? Less than 1 year 1-3 years 4-6 years 7+ years * How many years of experience do you have in successfully launching a new process, product, or team? Less than 1 year 1-3 years 4-6 years 7+ years * Were you referred to this opportunity by an Austin Water employee? If yes, please provide employee’s full name. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Aug 24, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with Bachelor’s degree from an accredited four-year college or university with major course work in a field related to the job plus three (3) years of experience in a field related to the job, one (1) year of which was in a lead, supervisory, project or program management capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: Valid Texas Class C Driver License. Notes to Applicants Position Overview: This position will primarily focus on managing customer engagement programs aimed at enhancing overall customer satisfaction for the utility. Role will include overseeing, launch and inceptions of current and upcoming Austin Water customer experience key initiatives. This may include projects such as the MyATX Water program expert, community-based outreach programs, and other cross functional team programs. Responsibilities encompass developing innovative customer engagement strategies, conducting program tests to optimize satisfaction and efficiency, and ensuring seamless operation of these initiatives. Additionally, the role entails proficiency in accounting, auditing, wholesale billing procedures and systems, and participation in hearings. Working with Austin Water provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. Driving Requirement: This position requires a valid Texas Class C Driver License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. When completing the City of Austin employment application: Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. A resume is required, but will not substitute for a complete employment application. Incomplete applications will not be considered. Please include contact information from previous employers. A cover letter is also required. In the cover letter, candidates should describe in concise detail their interest in this position and highlight any prior experience that is relevant to this position. If you are selected to interview: Your skills and competencies for this job will be assessed prior to being invited to interview. A 70% or above on all the assessments is required to be considered for the next step. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution and proof of your professional licenses or certifications. If you are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. A criminal background investigation is required. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Secondary Employment: All Austin Water employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department. Austin Water must review all secondary employment. Employees are required to submit a Secondary Employment Application for review and approval upon being hired with Austin Water, as well as current Austin Water employees considering secondary employment. Effective October 1, 2014, all Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lot, garage or in any personal vehicle located on the premises. Pay Range $30.29 - $37.86 Hours Monday - Friday; 8:00:a.m. - 5:00 p.m., flexible start time - telework 50% Job Close Date 09/23/2024 Type of Posting External Department Austin Water Utility Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 625 E. 10th St., Austin, TX 78701 Preferred Qualifications Experience creating new, testing, and maintaining customer engagement programs that impact customer satisfaction Demonstrated knowledge of accounting/auditing and billing procedures and systems Ability to devise and present solutions to complex problems through highly analytical thinking and application of effective investigation, research and analysis methods Experienced skill in oral and written communication which includes presentations, sensitive customer/client correspondence, reports and process documentation Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Determines program goals, objectives and resource requirements. Establishes program standards, methods, policies and procedures Coordinates and collaborates with stakeholders Monitors and evaluate programs effectiveness and implements improvement strategies Manages the budget of assigned program and associated projects and provides financial information Assists in developing, managing and submitting proposed budget forecast information Manages, coordinates, implements and monitors projects associated with assigned program Interacts with internal and external customers Investigates and responds to inquiries from the public and other departments Provides technical advice and assistance to department management, city management, field personnel, contractors, etc. Responsibilities- Supervision and/or Leadership Exercised: May be responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for discharge. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of principles and practices associated with assigned program area(s). Knowledge of fiscal planning and budget preparation and monitoring. Knowledge of management principles related to municipal project and program activities. Knowledge of city practice, policy, and procedure. Knowledge of supervisory and managerial techniques and principles. Skill in oral and written communications. Skill in planning, coordinating, and implementing programs and activities. Skill in interpreting, organizing, coordinating, and executing assignments, projects and programs. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintaining good working relationships with other city employees and the public. Ability to exercise good judgment, tact and diplomacy in all dealings and maintain confidentiality as required. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with Bachelor's degree from an accredited four-year college or university with major course work in a field related to the job plus three (3) years of experience in a field related to the job, one (1) year of which was in a lead, supervisory, project or program management capacity. Experience may substitute for education up to a maximum of four (4) years. Do you meet these qualifications? Yes No * This position requires a valid Texas Class C Driver License. Do you have a valid Texas Class C Driver license or, if selected for this position, do you the ability to acquire a valid Texas Class C Driver license by your hire date? Yes No * The City of Austin Driver Eligibility Standards require that external new hires meet the City's Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three (3) moving violations or a total of six (6) Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Will you now or in the future require employer sponsorship for a work-related visa (e.g. H1B or other similar visa)? Yes No * How many years of experience do you have leading or directing conversations related to the consumer experience while representing a company, organization or other role? Less than 1 year 1-3 years 4-6 years 7+ years * How many years of experience do you have of accounting/auditing and billing procedures and systems? Less than 1 year 1-3 years 4-6 years 7+ years * How many years of experience do you have in data analysis and reporting results? Less than 1 year 1-3 years 4-6 years 7+ years * How many years of experience do you have creating new, testing, and maintaining customer engagement programs that impact customer satisfaction? Less than 1 year 1-3 years 4-6 years 7+ years * How many years of experience do you have developing new relationship with key stakeholders, customers, or internal teams? Less than 1 year 1-3 years 4-6 years 7+ years * How many years of experience do you have serving in a leadership capacity on a cross functional team or serving as a subject matter expert? Less than 1 year 1-3 years 4-6 years 7+ years * How many years of experience do you have in successfully launching a new process, product, or team? Less than 1 year 1-3 years 4-6 years 7+ years * Were you referred to this opportunity by an Austin Water employee? If yes, please provide employee’s full name. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
PLACER COUNTY, CA
Auburn, California, United States
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION Placer County is currently accepting applications for Junior Engineer and Assistant Engineer for the Department of Public Works - Tahoe Engineering Division and the Community Development Resource Agency (Engineering & Surveying Division) . Department of Public Works - Tahoe Engineering Division: This division is responsible for designing, permitting, and constructing various transportation and infrastructure improvement projects ranging from roadway improvements to multimodal infrastructure such as multi-use paths and transit/mobility hubs. Additionally, this division is responsible for encroachments, private land development review, traffic safety and operations, and parking management in the Eastern Placer region. Ideal candidates will be motivated, willing to learn, and possess excellent communication skills. Community Development Resource Agency - Engineering & Surveying Division: This Division provides review and oversight of grading, drainage, water quality, and site infrastructure improvements for private land development projects; issues Grading Permits; oversees permitted surface mining operations; assigns addresses; and reviews and records maps for the subdivision of land within the unincorporated areas of Placer County. The ideal candidate will possess the technical skills necessary to interpret and apply County standards to civil engineering plan sets and various technical reports, along with strong written and verbal skills to communicate with various departments, engineers, applicants, and developers, as well as represent the Engineering and Surveying Division at public hearings. To participate at the Junior level, the Assistant level, or both levels, you must complete and submit separate applications for each recruitment: Engineer - Junior 2024-14201-02 Engineer - Assistant 2024-14202-02 *Tahoe Branch Assignment Premium: Salary plus up to an additional $1,000 per month Tahoe Branch Assignment Premium for employees who are permanently assigned to a position located in the North Lake Tahoe Area. This continuous recruitment will remain open for the calendar year, or until the final filing date, whichever occurs first. The eligible list established from this continuous recruitment will expire by the end of the calendar year. Applicants will be eligible to reapply and take an examination if a new recruitment opens the following calendar year. To be included in the first round of application screening, submit your application by March 18, 2024 at 8:00 PM. Following this date, applications will be screened on a bi-weekly basis. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform professional and technical engineering work in the office and in the field related to public works/civil engineering projects and programs of the Public Works Department. DISTINGUISHING CHARACTERISTICS This is the full journey level class within the Engineer series. This class is distinguished from the Junior Engineer by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the entry level. This class is distinguished from the Associate Civil Engineer in that the latter performs highly complex professional civil engineering duties requiring a high level of skill and independent judgement and exercises direct supervision over professional staff. SUPERVISION RECEIVED AND EXERCISED Receives direction from an Associate Civil Engineer. May exercise technical and functional supervision over less experienced professional positions and technical staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Perform professional and technical engineering work relative to assigned area of responsibility such as design, construction, land development, transportation and traffic planning, surveying and mapping, solid waste and landfill operations, assessment district engineering, and storm control and flood control engineering. Design and prepare plans and specifications for public works projects including roads, storm drains, utility lines, landfill, and related projects; develop revised design and construction standards for public works structures and appurtenances; research project design requirements; perform calculations and prepare estimates of time and material costs. Administer design and construction contracts; coordinate and review the work of outside consultants; review and recommend payments and billing for contracted services related to assigned projects; negotiate prices and schedules, as necessary; perform as resident engineer on construction projects as assigned. Participate in the plan check, review, processing, and permitting of plans for private developments affecting County roads, drains and related public works facilities; assure compliance with appropriate codes, ordinances, rules and regulations. Participate in environmental review of proposed land development projects; represent the Department at various public hearings and meetings; and set conditions of approval. Review proposed land development relative to impact on County transportation system; identify and formulate short and long term roadway needs, including traffic forecasting; gather and analyze a variety of data related to roadway conditions and traffic; and evaluate funding mechanisms and develop traffic impact fee systems. Perform traffic engineering services relative to existing and proposed roads including signing and striping needs and review and investigation of accidents and claims; participate in preparation and maintenance of road and accident record systems; and perform traffic studies. Request and participate in the collection of survey and mapping data. Oversee County landfill and other solid waste disposal facilities, including active, inactive and closed sites; review operators' contract compliance and administer consultant contracts; authorize progress payments; submit required regulatory reports; and make recommendations regarding operation and/or closing as appropriate. Coordinate activities relative to the formation and administration of benefit assessment districts and dependent special districts; develop and monitor project financing; administer related consultant contracts including engineering, financial, and bond counsel; prepare and administer annual district budgets and administer vendor contracts to provide district services. Conduct engineering studies related to hydrologic and hydraulic engineering, including flood routing analyses, storage, and retention, and methods of storm runoff collection; conduct erosion control analyses and administer erosion control programs. Coordinate public works activities with other County departments, divisions, and sections and with outside agencies. Interface with and respond to the public in a variety of settings, including public meetings, in the office or in the field, and by telephone or through written correspondence; prepare technical and engineering reports and studies and visual presentations. Train and lead subordinate staff as assigned. May approve designs. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Two years of responsible professional engineering experience performing duties similar to a Junior Engineer with Placer County. Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in civil engineering or a related field. Required License or Certificate: Possession of an Engineer-in-Training (EIT) certificate. May need to possess a valid California driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of civil engineering as applied to the planning, design, construction, and inspection of public works facilities. Methods, materials, tools and equipment used in engineering construction. Civil engineering design and drafting methods and equipment, including basic computer-aided-design (CAD) techniques and technology. Strengths, properties and uses of engineering construction testing materials; hydrology and hydraulics. Basic surveying and the principles of algebra, geometry and trigonometry and their application to engineering. Technical report preparation and graphic presentation. Computer software applications, including word processing, spreadsheets, graphics, data bases, and project scheduling and management. English usage, spelling, punctuation and grammar. Modern office procedures, methods, and computer equipment. General county and public works engineering policies and procedures. Applicable laws and regulatory codes applicable to areas of assigned responsibility, including design, construction, land development, transportation and traffic planning, surveying and mapping, solid waste and landfill operations, assessment district engineering, and storm control and flood control engineering. Cost estimating, budget preparation and administration, and project management. Ability to: Perform professional engineering work not requiring registration as a Civil Engineer. On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational situations and technical policies and procedures; and explain regulations and procedures to consultants, contractors, developers, the general public, representatives of other public agencies and other County staff. On a continuous basis, sit at desk for long periods of time; intermittently bend, squat, climb, kneel and twist while performing field work; intermittently reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; regularly lift moderate weight. Prepare and check engineering plans and specifications; and prepare and check engineering reports and studies. Learn and understand County engineering policies and procedures. Learn applicable laws and regulatory codes applicable to areas of assigned responsibility, including design, construction, land development, transportation and traffic planning, surveying and mapping, solid waste and landfill operations, assessment district engineering, and storm control and flood control engineering. Learn to prepare accurate cost estimates and/or budgets, project schedules, and personnel resources needed for project completion/program accomplishment. Learn to prepare effective technical reports with recommendations and findings. Work with various cultural and ethnic groups in a tactful and efficient manner. Obtain information through interview and to deal firmly and courteously with the public. Analyze situations quickly and objectively and to determine proper course of action. Use a computer, calculator, telephone, manual and computer aided drafting equipment, and basic surveying equipment. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. Train, assign and review the work of subordinate personnel as assigned. Prepare detailed plans and specifications; and perform technical research and prepare detailed analyses. Research and develop project design requirements, including design review; perform complex calculations and prepare time and material costs; ensure compliance with County regulations and standards. Prepare and administer project budgets; administer contracts and coordinate and review the work of consultants and contractors. Prepare complete and comprehensive technical reports. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Janine Martindale, Administrative Technician, at jmartind@placer.ca.gov or (530) 889-4083. Closing Date/Time: Open Until Filled
Jul 14, 2024
Full Time
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION Placer County is currently accepting applications for Junior Engineer and Assistant Engineer for the Department of Public Works - Tahoe Engineering Division and the Community Development Resource Agency (Engineering & Surveying Division) . Department of Public Works - Tahoe Engineering Division: This division is responsible for designing, permitting, and constructing various transportation and infrastructure improvement projects ranging from roadway improvements to multimodal infrastructure such as multi-use paths and transit/mobility hubs. Additionally, this division is responsible for encroachments, private land development review, traffic safety and operations, and parking management in the Eastern Placer region. Ideal candidates will be motivated, willing to learn, and possess excellent communication skills. Community Development Resource Agency - Engineering & Surveying Division: This Division provides review and oversight of grading, drainage, water quality, and site infrastructure improvements for private land development projects; issues Grading Permits; oversees permitted surface mining operations; assigns addresses; and reviews and records maps for the subdivision of land within the unincorporated areas of Placer County. The ideal candidate will possess the technical skills necessary to interpret and apply County standards to civil engineering plan sets and various technical reports, along with strong written and verbal skills to communicate with various departments, engineers, applicants, and developers, as well as represent the Engineering and Surveying Division at public hearings. To participate at the Junior level, the Assistant level, or both levels, you must complete and submit separate applications for each recruitment: Engineer - Junior 2024-14201-02 Engineer - Assistant 2024-14202-02 *Tahoe Branch Assignment Premium: Salary plus up to an additional $1,000 per month Tahoe Branch Assignment Premium for employees who are permanently assigned to a position located in the North Lake Tahoe Area. This continuous recruitment will remain open for the calendar year, or until the final filing date, whichever occurs first. The eligible list established from this continuous recruitment will expire by the end of the calendar year. Applicants will be eligible to reapply and take an examination if a new recruitment opens the following calendar year. To be included in the first round of application screening, submit your application by March 18, 2024 at 8:00 PM. Following this date, applications will be screened on a bi-weekly basis. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform professional and technical engineering work in the office and in the field related to public works/civil engineering projects and programs of the Public Works Department. DISTINGUISHING CHARACTERISTICS This is the full journey level class within the Engineer series. This class is distinguished from the Junior Engineer by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the entry level. This class is distinguished from the Associate Civil Engineer in that the latter performs highly complex professional civil engineering duties requiring a high level of skill and independent judgement and exercises direct supervision over professional staff. SUPERVISION RECEIVED AND EXERCISED Receives direction from an Associate Civil Engineer. May exercise technical and functional supervision over less experienced professional positions and technical staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Perform professional and technical engineering work relative to assigned area of responsibility such as design, construction, land development, transportation and traffic planning, surveying and mapping, solid waste and landfill operations, assessment district engineering, and storm control and flood control engineering. Design and prepare plans and specifications for public works projects including roads, storm drains, utility lines, landfill, and related projects; develop revised design and construction standards for public works structures and appurtenances; research project design requirements; perform calculations and prepare estimates of time and material costs. Administer design and construction contracts; coordinate and review the work of outside consultants; review and recommend payments and billing for contracted services related to assigned projects; negotiate prices and schedules, as necessary; perform as resident engineer on construction projects as assigned. Participate in the plan check, review, processing, and permitting of plans for private developments affecting County roads, drains and related public works facilities; assure compliance with appropriate codes, ordinances, rules and regulations. Participate in environmental review of proposed land development projects; represent the Department at various public hearings and meetings; and set conditions of approval. Review proposed land development relative to impact on County transportation system; identify and formulate short and long term roadway needs, including traffic forecasting; gather and analyze a variety of data related to roadway conditions and traffic; and evaluate funding mechanisms and develop traffic impact fee systems. Perform traffic engineering services relative to existing and proposed roads including signing and striping needs and review and investigation of accidents and claims; participate in preparation and maintenance of road and accident record systems; and perform traffic studies. Request and participate in the collection of survey and mapping data. Oversee County landfill and other solid waste disposal facilities, including active, inactive and closed sites; review operators' contract compliance and administer consultant contracts; authorize progress payments; submit required regulatory reports; and make recommendations regarding operation and/or closing as appropriate. Coordinate activities relative to the formation and administration of benefit assessment districts and dependent special districts; develop and monitor project financing; administer related consultant contracts including engineering, financial, and bond counsel; prepare and administer annual district budgets and administer vendor contracts to provide district services. Conduct engineering studies related to hydrologic and hydraulic engineering, including flood routing analyses, storage, and retention, and methods of storm runoff collection; conduct erosion control analyses and administer erosion control programs. Coordinate public works activities with other County departments, divisions, and sections and with outside agencies. Interface with and respond to the public in a variety of settings, including public meetings, in the office or in the field, and by telephone or through written correspondence; prepare technical and engineering reports and studies and visual presentations. Train and lead subordinate staff as assigned. May approve designs. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Two years of responsible professional engineering experience performing duties similar to a Junior Engineer with Placer County. Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in civil engineering or a related field. Required License or Certificate: Possession of an Engineer-in-Training (EIT) certificate. May need to possess a valid California driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of civil engineering as applied to the planning, design, construction, and inspection of public works facilities. Methods, materials, tools and equipment used in engineering construction. Civil engineering design and drafting methods and equipment, including basic computer-aided-design (CAD) techniques and technology. Strengths, properties and uses of engineering construction testing materials; hydrology and hydraulics. Basic surveying and the principles of algebra, geometry and trigonometry and their application to engineering. Technical report preparation and graphic presentation. Computer software applications, including word processing, spreadsheets, graphics, data bases, and project scheduling and management. English usage, spelling, punctuation and grammar. Modern office procedures, methods, and computer equipment. General county and public works engineering policies and procedures. Applicable laws and regulatory codes applicable to areas of assigned responsibility, including design, construction, land development, transportation and traffic planning, surveying and mapping, solid waste and landfill operations, assessment district engineering, and storm control and flood control engineering. Cost estimating, budget preparation and administration, and project management. Ability to: Perform professional engineering work not requiring registration as a Civil Engineer. On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational situations and technical policies and procedures; and explain regulations and procedures to consultants, contractors, developers, the general public, representatives of other public agencies and other County staff. On a continuous basis, sit at desk for long periods of time; intermittently bend, squat, climb, kneel and twist while performing field work; intermittently reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; regularly lift moderate weight. Prepare and check engineering plans and specifications; and prepare and check engineering reports and studies. Learn and understand County engineering policies and procedures. Learn applicable laws and regulatory codes applicable to areas of assigned responsibility, including design, construction, land development, transportation and traffic planning, surveying and mapping, solid waste and landfill operations, assessment district engineering, and storm control and flood control engineering. Learn to prepare accurate cost estimates and/or budgets, project schedules, and personnel resources needed for project completion/program accomplishment. Learn to prepare effective technical reports with recommendations and findings. Work with various cultural and ethnic groups in a tactful and efficient manner. Obtain information through interview and to deal firmly and courteously with the public. Analyze situations quickly and objectively and to determine proper course of action. Use a computer, calculator, telephone, manual and computer aided drafting equipment, and basic surveying equipment. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. Train, assign and review the work of subordinate personnel as assigned. Prepare detailed plans and specifications; and perform technical research and prepare detailed analyses. Research and develop project design requirements, including design review; perform complex calculations and prepare time and material costs; ensure compliance with County regulations and standards. Prepare and administer project budgets; administer contracts and coordinate and review the work of consultants and contractors. Prepare complete and comprehensive technical reports. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Janine Martindale, Administrative Technician, at jmartind@placer.ca.gov or (530) 889-4083. Closing Date/Time: Open Until Filled
PLACER COUNTY, CA
Auburn, California, United States
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION Placer County is currently accepting applications for Junior Engineer and Assistant Engineer to fill vacancies in the Department of Public Works (Engineering Division, WPWMA and Environmental Utilities Division) and the Community Development Resource Agency . Department of Public Works - Engineering Division: This division is responsible for the design and construction of capital improvement projects on the western slope of Placer County. Examples of projects include bridge replacement projects, roadway widening projects, bike facilities, pedestrian walkways, and more. Ideal candidates will possess excellent attention to detail and an interest in roadway design and construction. Department of Public Works - Environmental Utilities Division: This division is responsible for managing sewer and solid waste infrastructure spanning the County through contracts and utility crews; performing land development plan review and construction inspections; completing capital improvement projects; overseeing closed landfill solid waste contract management; conducting legislative compliance and outreach; and building regional relationships for ground water management and regional sewer. Department of Public Works - Transportation Planning Division: This division is responsible for long range transportation planning, traffic safety, transportation funding and fee programs, as well as regional coordination. This division also reviews land development projects for consistency with applicable transportation goals and policies, as well as compliance with CEQA. Ideal candidates will possess excellent written and verbal communication skills, along with the motivation to improve the communities of Placer County. Western Placer Waste Management Authority (WPWMA): This division is located in Roseville and directly serves the solid waste processing facility, landfill and other onsite industries. The WPWMA is tasked with the oversight of all facility operations, regulatory compliance, permitting and facility improvements. This position is more specifically tasked with the creation and review of construction projects for facility improvements projects, the direct oversight of construction contractors, and the review of all design elements for varying sitewide operations/projects. The ideal candidate would demonstrate the ability to perform the following tasks: interpret and implement regulations; read, interpret, and write construction/operations contract and reports; apply general engineering judgment to the design of civil, mechanical, electrical, and instrumentation/controls engineering projects; maintain good working relationships with coworkers, contractors, consultants, customers, and operators. Community Development Resource Agency - Engineering & Surveying Division: This Division provides review and oversight of grading, drainage, water quality, and site infrastructure improvements for private land development projects; issues Grading Permits; oversees permitted surface mining operations; assigns addresses; and reviews and records maps for the subdivision of land within the unincorporated areas of Placer County. This position is with the Entitlement and Environmental Review and/or the Improvement Plan Check team. The ideal candidate will possess the technical skills necessary to interpret and apply County standards to civil engineering plan sets, along with strong written and verbal skills to communicate with engineers and developers. To participate at the Junior level, the Assistant level, or both levels, you must complete and submit separate applications for each recruitment: Engineer - Junior #2024-14201-02 Engineer - Assistant #2024-14202-02 This continuous recruitment will remain open for the calendar year, or until the final filing date, whichever occurs first. The eligible list established from this continuous recruitment will expire by the end of the calendar year. Applicants will be eligible to reapply and take an examination if a new recruitment opens the following calendar year. To be included in the first round of application screening, submit your application by May 26, 2024 at 8:00 PM. Following this date, applications will be screened on a bi-weekly basis. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform professional and technical engineering work in the office and in the field related to public works/civil engineering projects and programs of the Public Works Department. DISTINGUISHING CHARACTERISTICS This is the full journey level class within the Engineer series. This class is distinguished from the Junior Engineer by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the entry level. This class is distinguished from the Associate Civil Engineer in that the latter performs highly complex professional civil engineering duties requiring a high level of skill and independent judgement and exercises direct supervision over professional staff. SUPERVISION RECEIVED AND EXERCISED Receives direction from an Associate Civil Engineer. May exercise technical and functional supervision over less experienced professional positions and technical staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Perform professional and technical engineering work relative to assigned area of responsibility such as design, construction, land development, transportation and traffic planning, surveying and mapping, solid waste and landfill operations, assessment district engineering, and storm control and flood control engineering. Design and prepare plans and specifications for public works projects including roads, storm drains, utility lines, landfill, and related projects; develop revised design and construction standards for public works structures and appurtenances; research project design requirements; perform calculations and prepare estimates of time and material costs. Administer design and construction contracts; coordinate and review the work of outside consultants; review and recommend payments and billing for contracted services related to assigned projects; negotiate prices and schedules, as necessary; perform as resident engineer on construction projects as assigned. Participate in the plan check, review, processing, and permitting of plans for private developments affecting County roads, drains and related public works facilities; assure compliance with appropriate codes, ordinances, rules and regulations. Participate in environmental review of proposed land development projects; represent the Department at various public hearings and meetings; and set conditions of approval. Review proposed land development relative to impact on County transportation system; identify and formulate short and long term roadway needs, including traffic forecasting; gather and analyze a variety of data related to roadway conditions and traffic; and evaluate funding mechanisms and develop traffic impact fee systems. Perform traffic engineering services relative to existing and proposed roads including signing and striping needs and review and investigation of accidents and claims; participate in preparation and maintenance of road and accident record systems; and perform traffic studies. Request and participate in the collection of survey and mapping data. Oversee County landfill and other solid waste disposal facilities, including active, inactive and closed sites; review operators' contract compliance and administer consultant contracts; authorize progress payments; submit required regulatory reports; and make recommendations regarding operation and/or closing as appropriate. Coordinate activities relative to the formation and administration of benefit assessment districts and dependent special districts; develop and monitor project financing; administer related consultant contracts including engineering, financial, and bond counsel; prepare and administer annual district budgets and administer vendor contracts to provide district services. Conduct engineering studies related to hydrologic and hydraulic engineering, including flood routing analyses, storage, and retention, and methods of storm runoff collection; conduct erosion control analyses and administer erosion control programs. Coordinate public works activities with other County departments, divisions, and sections and with outside agencies. Interface with and respond to the public in a variety of settings, including public meetings, in the office or in the field, and by telephone or through written correspondence; prepare technical and engineering reports and studies and visual presentations. Train and lead subordinate staff as assigned. May approve designs. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Two years of responsible professional engineering experience performing duties similar to a Junior Engineer with Placer County. Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in civil engineering or a related field. Required License or Certificate: Possession of an Engineer-in-Training (EIT) certificate. May need to possess a valid California driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of civil engineering as applied to the planning, design, construction, and inspection of public works facilities. Methods, materials, tools and equipment used in engineering construction. Civil engineering design and drafting methods and equipment, including basic computer-aided-design (CAD) techniques and technology. Strengths, properties and uses of engineering construction testing materials; hydrology and hydraulics. Basic surveying and the principles of algebra, geometry and trigonometry and their application to engineering. Technical report preparation and graphic presentation. Computer software applications, including word processing, spreadsheets, graphics, data bases, and project scheduling and management. English usage, spelling, punctuation and grammar. Modern office procedures, methods, and computer equipment. General county and public works engineering policies and procedures. Applicable laws and regulatory codes applicable to areas of assigned responsibility, including design, construction, land development, transportation and traffic planning, surveying and mapping, solid waste and landfill operations, assessment district engineering, and storm control and flood control engineering. Cost estimating, budget preparation and administration, and project management. Ability to: Perform professional engineering work not requiring registration as a Civil Engineer. On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational situations and technical policies and procedures; and explain regulations and procedures to consultants, contractors, developers, the general public, representatives of other public agencies and other County staff. On a continuous basis, sit at desk for long periods of time; intermittently bend, squat, climb, kneel and twist while performing field work; intermittently reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; regularly lift moderate weight. Prepare and check engineering plans and specifications; and prepare and check engineering reports and studies. Learn and understand County engineering policies and procedures. Learn applicable laws and regulatory codes applicable to areas of assigned responsibility, including design, construction, land development, transportation and traffic planning, surveying and mapping, solid waste and landfill operations, assessment district engineering, and storm control and flood control engineering. Learn to prepare accurate cost estimates and/or budgets, project schedules, and personnel resources needed for project completion/program accomplishment. Learn to prepare effective technical reports with recommendations and findings. Work with various cultural and ethnic groups in a tactful and efficient manner. Obtain information through interview and to deal firmly and courteously with the public. Analyze situations quickly and objectively and to determine proper course of action. Use a computer, calculator, telephone, manual and computer aided drafting equipment, and basic surveying equipment. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. Train, assign and review the work of subordinate personnel as assigned. Prepare detailed plans and specifications; and perform technical research and prepare detailed analyses. Research and develop project design requirements, including design review; perform complex calculations and prepare time and material costs; ensure compliance with County regulations and standards. Prepare and administer project budgets; administer contracts and coordinate and review the work of consultants and contractors. Prepare complete and comprehensive technical reports. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Janine Martindale, Administrative Technician, at jmartind@placer.ca.gov or (530) 889-4083. Closing Date/Time: Continuous
Jul 14, 2024
Full Time
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION Placer County is currently accepting applications for Junior Engineer and Assistant Engineer to fill vacancies in the Department of Public Works (Engineering Division, WPWMA and Environmental Utilities Division) and the Community Development Resource Agency . Department of Public Works - Engineering Division: This division is responsible for the design and construction of capital improvement projects on the western slope of Placer County. Examples of projects include bridge replacement projects, roadway widening projects, bike facilities, pedestrian walkways, and more. Ideal candidates will possess excellent attention to detail and an interest in roadway design and construction. Department of Public Works - Environmental Utilities Division: This division is responsible for managing sewer and solid waste infrastructure spanning the County through contracts and utility crews; performing land development plan review and construction inspections; completing capital improvement projects; overseeing closed landfill solid waste contract management; conducting legislative compliance and outreach; and building regional relationships for ground water management and regional sewer. Department of Public Works - Transportation Planning Division: This division is responsible for long range transportation planning, traffic safety, transportation funding and fee programs, as well as regional coordination. This division also reviews land development projects for consistency with applicable transportation goals and policies, as well as compliance with CEQA. Ideal candidates will possess excellent written and verbal communication skills, along with the motivation to improve the communities of Placer County. Western Placer Waste Management Authority (WPWMA): This division is located in Roseville and directly serves the solid waste processing facility, landfill and other onsite industries. The WPWMA is tasked with the oversight of all facility operations, regulatory compliance, permitting and facility improvements. This position is more specifically tasked with the creation and review of construction projects for facility improvements projects, the direct oversight of construction contractors, and the review of all design elements for varying sitewide operations/projects. The ideal candidate would demonstrate the ability to perform the following tasks: interpret and implement regulations; read, interpret, and write construction/operations contract and reports; apply general engineering judgment to the design of civil, mechanical, electrical, and instrumentation/controls engineering projects; maintain good working relationships with coworkers, contractors, consultants, customers, and operators. Community Development Resource Agency - Engineering & Surveying Division: This Division provides review and oversight of grading, drainage, water quality, and site infrastructure improvements for private land development projects; issues Grading Permits; oversees permitted surface mining operations; assigns addresses; and reviews and records maps for the subdivision of land within the unincorporated areas of Placer County. This position is with the Entitlement and Environmental Review and/or the Improvement Plan Check team. The ideal candidate will possess the technical skills necessary to interpret and apply County standards to civil engineering plan sets, along with strong written and verbal skills to communicate with engineers and developers. To participate at the Junior level, the Assistant level, or both levels, you must complete and submit separate applications for each recruitment: Engineer - Junior #2024-14201-02 Engineer - Assistant #2024-14202-02 This continuous recruitment will remain open for the calendar year, or until the final filing date, whichever occurs first. The eligible list established from this continuous recruitment will expire by the end of the calendar year. Applicants will be eligible to reapply and take an examination if a new recruitment opens the following calendar year. To be included in the first round of application screening, submit your application by May 26, 2024 at 8:00 PM. Following this date, applications will be screened on a bi-weekly basis. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform professional and technical engineering work in the office and in the field related to public works/civil engineering projects and programs of the Public Works Department. DISTINGUISHING CHARACTERISTICS This is the full journey level class within the Engineer series. This class is distinguished from the Junior Engineer by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the entry level. This class is distinguished from the Associate Civil Engineer in that the latter performs highly complex professional civil engineering duties requiring a high level of skill and independent judgement and exercises direct supervision over professional staff. SUPERVISION RECEIVED AND EXERCISED Receives direction from an Associate Civil Engineer. May exercise technical and functional supervision over less experienced professional positions and technical staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Perform professional and technical engineering work relative to assigned area of responsibility such as design, construction, land development, transportation and traffic planning, surveying and mapping, solid waste and landfill operations, assessment district engineering, and storm control and flood control engineering. Design and prepare plans and specifications for public works projects including roads, storm drains, utility lines, landfill, and related projects; develop revised design and construction standards for public works structures and appurtenances; research project design requirements; perform calculations and prepare estimates of time and material costs. Administer design and construction contracts; coordinate and review the work of outside consultants; review and recommend payments and billing for contracted services related to assigned projects; negotiate prices and schedules, as necessary; perform as resident engineer on construction projects as assigned. Participate in the plan check, review, processing, and permitting of plans for private developments affecting County roads, drains and related public works facilities; assure compliance with appropriate codes, ordinances, rules and regulations. Participate in environmental review of proposed land development projects; represent the Department at various public hearings and meetings; and set conditions of approval. Review proposed land development relative to impact on County transportation system; identify and formulate short and long term roadway needs, including traffic forecasting; gather and analyze a variety of data related to roadway conditions and traffic; and evaluate funding mechanisms and develop traffic impact fee systems. Perform traffic engineering services relative to existing and proposed roads including signing and striping needs and review and investigation of accidents and claims; participate in preparation and maintenance of road and accident record systems; and perform traffic studies. Request and participate in the collection of survey and mapping data. Oversee County landfill and other solid waste disposal facilities, including active, inactive and closed sites; review operators' contract compliance and administer consultant contracts; authorize progress payments; submit required regulatory reports; and make recommendations regarding operation and/or closing as appropriate. Coordinate activities relative to the formation and administration of benefit assessment districts and dependent special districts; develop and monitor project financing; administer related consultant contracts including engineering, financial, and bond counsel; prepare and administer annual district budgets and administer vendor contracts to provide district services. Conduct engineering studies related to hydrologic and hydraulic engineering, including flood routing analyses, storage, and retention, and methods of storm runoff collection; conduct erosion control analyses and administer erosion control programs. Coordinate public works activities with other County departments, divisions, and sections and with outside agencies. Interface with and respond to the public in a variety of settings, including public meetings, in the office or in the field, and by telephone or through written correspondence; prepare technical and engineering reports and studies and visual presentations. Train and lead subordinate staff as assigned. May approve designs. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Two years of responsible professional engineering experience performing duties similar to a Junior Engineer with Placer County. Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in civil engineering or a related field. Required License or Certificate: Possession of an Engineer-in-Training (EIT) certificate. May need to possess a valid California driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of civil engineering as applied to the planning, design, construction, and inspection of public works facilities. Methods, materials, tools and equipment used in engineering construction. Civil engineering design and drafting methods and equipment, including basic computer-aided-design (CAD) techniques and technology. Strengths, properties and uses of engineering construction testing materials; hydrology and hydraulics. Basic surveying and the principles of algebra, geometry and trigonometry and their application to engineering. Technical report preparation and graphic presentation. Computer software applications, including word processing, spreadsheets, graphics, data bases, and project scheduling and management. English usage, spelling, punctuation and grammar. Modern office procedures, methods, and computer equipment. General county and public works engineering policies and procedures. Applicable laws and regulatory codes applicable to areas of assigned responsibility, including design, construction, land development, transportation and traffic planning, surveying and mapping, solid waste and landfill operations, assessment district engineering, and storm control and flood control engineering. Cost estimating, budget preparation and administration, and project management. Ability to: Perform professional engineering work not requiring registration as a Civil Engineer. On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational situations and technical policies and procedures; and explain regulations and procedures to consultants, contractors, developers, the general public, representatives of other public agencies and other County staff. On a continuous basis, sit at desk for long periods of time; intermittently bend, squat, climb, kneel and twist while performing field work; intermittently reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; regularly lift moderate weight. Prepare and check engineering plans and specifications; and prepare and check engineering reports and studies. Learn and understand County engineering policies and procedures. Learn applicable laws and regulatory codes applicable to areas of assigned responsibility, including design, construction, land development, transportation and traffic planning, surveying and mapping, solid waste and landfill operations, assessment district engineering, and storm control and flood control engineering. Learn to prepare accurate cost estimates and/or budgets, project schedules, and personnel resources needed for project completion/program accomplishment. Learn to prepare effective technical reports with recommendations and findings. Work with various cultural and ethnic groups in a tactful and efficient manner. Obtain information through interview and to deal firmly and courteously with the public. Analyze situations quickly and objectively and to determine proper course of action. Use a computer, calculator, telephone, manual and computer aided drafting equipment, and basic surveying equipment. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. Train, assign and review the work of subordinate personnel as assigned. Prepare detailed plans and specifications; and perform technical research and prepare detailed analyses. Research and develop project design requirements, including design review; perform complex calculations and prepare time and material costs; ensure compliance with County regulations and standards. Prepare and administer project budgets; administer contracts and coordinate and review the work of consultants and contractors. Prepare complete and comprehensive technical reports. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Janine Martindale, Administrative Technician, at jmartind@placer.ca.gov or (530) 889-4083. Closing Date/Time: Continuous
PLACER COUNTY, CA
Auburn, California, United States
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION In order to qualify for this recruitment, the educational requirement must be met by date of appointment. If you are in your final semester, or if you have relevant equivalent experience to substitute for the educational requirement, please apply. Placer County is currently accepting applications for Junior Engineer and Assistant Engineer for the Department of Public Works - Tahoe Engineering Division and Community Development Resource Agency - Engineering & Surveying Division. Department of Public Works - Tahoe Engineering Division: This division is responsible for designing, permitting, and constructing various transportation and infrastructure improvement projects ranging from roadway improvements to multimodal infrastructure such as multi-use paths and transit/mobility hubs. Additionally, this division is responsible for encroachments, private land development review, traffic safety and operations, and parking management in Eastern Placer region. Ideal candidates will be motivated, willing to learn, and possess excellent communication skills. Community Development Resource Agency - Engineering & Surveying Division: This Division provides review and oversight of grading, drainage, water quality, and site infrastructure improvements for private land development projects; issues Grading Permits; oversees permitted surface mining operations; assigns addresses; and reviews and records maps for the subdivision of land within the unincorporated areas of Placer County. The ideal candidate will possess the technical skills necessary to interpret and apply County standards to civil engineering plan sets and various technical reports, along with strong written and verbal skills to communicate with various departments, engineers, applicants, and developers, as well as represent the Engineering and Surveying Division at public hearings. To participate at the Junior level, the Assistant level, or both levels, you must complete and submit separate applications for each recruitment: Engineer - Junior 2024-14201-02 Engineer - Assistant 2024-14202-02 *Tahoe Branch Assignment Premium: Salary plus up to an additional $1,000 per month Tahoe Branch Assignment Premium for employees who are permanently assigned to a position located in the North Lake Tahoe Area. This continuous recruitment will remain open for the calendar year, or until the final filing date, whichever occurs first. The eligible list established from this continuous recruitment will expire by the end of the calendar year. Applicants will be eligible to reapply and take an examination if a new recruitment opens the following calendar year. To be included in the first round of application screening, submit your application by March 18, 2024, at 8:00 p.m. Following this date, applications will be screened on a bi-weekly basis. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform professional and technical engineering work in the office and in the field related to public works/civil engineering projects and programs of the Public Works Department. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Engineer series. This class is distinguished from the journey level by the performance of the more routine tasks and duties assigned to positions within this series. Employees at this level are not expected to perform with the same independence of direction and judgement on matters allocated to the journey level. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. Employees work under immediate supervision while learning job tasks and are not required to possess a Certificate of Registration as a Professional Engineer. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from an Associate Civil Engineer and may receive technical and functional supervision from an Assistant Engineer. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Perform professional and technical engineering work relative to assigned area of responsibility such as design, construction, land development, transportation and traffic planning, surveying and mapping, solid waste and landfill operations, assessment district engineering, and storm control and flood control engineering. Design and prepare plans and specifications for public works projects including roads, storm drains, utility lines, landfill, and related projects; develop revised design and construction standards for public works structures and appurtenances; research project design requirements; perform calculations and prepare estimates of time and material costs. Administer design and construction contracts; coordinate and review the work of outside consultants; review and recommend payments and billing for contracted services related to assigned projects; negotiate prices and schedules, as necessary; perform as resident engineer on construction projects as assigned. Participate in the plan check, review, processing, and permitting of plans for private developments affecting County roads, drains and related public works facilities; assure compliance with appropriate codes, ordinances, rules and regulations. Participate in environmental review of proposed land development projects; represent the Department at various public hearings and meetings; and set conditions of approval. Review proposed land development relative to impact on County transportation system; identify and formulate short and long term roadway needs, including traffic forecasting; gather and analyze a variety of data related to roadway conditions and traffic; and evaluate funding mechanisms and develop traffic impact fee systems. Perform traffic engineering services relative to existing and proposed roads including signing and striping needs and review and investigation of accidents and claims; participate in preparation and maintenance of road and accident record systems; and perform traffic studies. Request and participate in the collection of survey and mapping data. Oversee County landfill and other solid waste disposal facilities, including active, inactive and closed sites; review operators' contract compliance and administer consultant contracts; authorize progress payments; submit required regulatory reports; and make recommendations regarding operation and/or closing as appropriate. Coordinate activities relative to the formation and administration of benefit assessment districts and dependent special districts; develop and monitor project financing; administer related consultant contracts including engineering, financial, and bond counsel; prepare and administer annual district budgets and administer vendor contracts to provide district services. Conduct engineering studies related to hydrologic and hydraulic engineering, including flood routing analyses, storage, and retention, and methods of storm runoff collection; conduct erosion control analyses and administer erosion control programs. Coordinate public works activities with other County departments, divisions, and sections and with outside agencies. Interface with and respond to the public in a variety of settings, including public meetings, in the office or in the field, and by telephone or through written correspondence; prepare technical and engineering reports and studies and visual presentations. Train and lead subordinate staff as assigned. May approve designs. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: No professional experience is required. Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in civil engineering or a related field or possession of a California Engineer-in-Training (EIT) Certificate. Required License or Certificate: May need to possess a valid driver’s license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of civil engineering as applied to the planning, design, construction, and inspection of public works facilities. Methods, materials, tools and equipment used in engineering construction. Civil engineering design and drafting methods and equipment, including basic computer-aided-design (CAD) techniques and technology. Strengths, properties and uses of engineering construction testing materials; hydrology and hydraulics. Basic surveying and the principles of algebra, geometry and trigonometry and their application to engineering. Technical report preparation and graphic presentation. Computer software applications, including word processing, spreadsheets, graphics, data bases, and project scheduling and management. English usage, spelling, punctuation and grammar. Modern office procedures, methods, and computer equipment. Ability to: Perform professional engineering work not requiring registration as a Civil Engineer. On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational situations and technical policies and procedures; and explain regulations and procedures to consultants, contractors, developers, the general public, representatives of other public agencies and other County staff. On a continuous basis, sit at desk for long periods of time; intermittently bend, squat, climb, kneel and twist while performing field work; intermittently reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; regularly lift moderate weight. Prepare and check engineering plans and specifications; and prepare and check engineering reports and studies. Learn and understand County engineering policies and procedures. Learn applicable laws and regulatory codes applicable to areas of assigned responsibility, including design, construction, land development, transportation and traffic planning, surveying and mapping, solid waste and landfill operations, assessment district engineering, and storm control and flood control engineering. Learn to prepare accurate cost estimates and/or budgets, project schedules, and personnel resources needed for project completion/program accomplishment. Learn to prepare effective technical reports with recommendations and findings. Work with various cultural and ethnic groups in a tactful and efficient manner. Obtain information through interview and to deal firmly and courteously with the public. Analyze situations quickly and objectively and to determine proper course of action. Use a computer, calculator, telephone, manual and computer aided drafting equipment, and basic surveying equipment. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protected hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Janine Martindale, Administrative Technician, at jmartind@placer.ca.gov or (530) 889-4083. Closing Date/Time: Continuous
Jul 14, 2024
Full Time
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION In order to qualify for this recruitment, the educational requirement must be met by date of appointment. If you are in your final semester, or if you have relevant equivalent experience to substitute for the educational requirement, please apply. Placer County is currently accepting applications for Junior Engineer and Assistant Engineer for the Department of Public Works - Tahoe Engineering Division and Community Development Resource Agency - Engineering & Surveying Division. Department of Public Works - Tahoe Engineering Division: This division is responsible for designing, permitting, and constructing various transportation and infrastructure improvement projects ranging from roadway improvements to multimodal infrastructure such as multi-use paths and transit/mobility hubs. Additionally, this division is responsible for encroachments, private land development review, traffic safety and operations, and parking management in Eastern Placer region. Ideal candidates will be motivated, willing to learn, and possess excellent communication skills. Community Development Resource Agency - Engineering & Surveying Division: This Division provides review and oversight of grading, drainage, water quality, and site infrastructure improvements for private land development projects; issues Grading Permits; oversees permitted surface mining operations; assigns addresses; and reviews and records maps for the subdivision of land within the unincorporated areas of Placer County. The ideal candidate will possess the technical skills necessary to interpret and apply County standards to civil engineering plan sets and various technical reports, along with strong written and verbal skills to communicate with various departments, engineers, applicants, and developers, as well as represent the Engineering and Surveying Division at public hearings. To participate at the Junior level, the Assistant level, or both levels, you must complete and submit separate applications for each recruitment: Engineer - Junior 2024-14201-02 Engineer - Assistant 2024-14202-02 *Tahoe Branch Assignment Premium: Salary plus up to an additional $1,000 per month Tahoe Branch Assignment Premium for employees who are permanently assigned to a position located in the North Lake Tahoe Area. This continuous recruitment will remain open for the calendar year, or until the final filing date, whichever occurs first. The eligible list established from this continuous recruitment will expire by the end of the calendar year. Applicants will be eligible to reapply and take an examination if a new recruitment opens the following calendar year. To be included in the first round of application screening, submit your application by March 18, 2024, at 8:00 p.m. Following this date, applications will be screened on a bi-weekly basis. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform professional and technical engineering work in the office and in the field related to public works/civil engineering projects and programs of the Public Works Department. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Engineer series. This class is distinguished from the journey level by the performance of the more routine tasks and duties assigned to positions within this series. Employees at this level are not expected to perform with the same independence of direction and judgement on matters allocated to the journey level. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. Employees work under immediate supervision while learning job tasks and are not required to possess a Certificate of Registration as a Professional Engineer. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from an Associate Civil Engineer and may receive technical and functional supervision from an Assistant Engineer. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Perform professional and technical engineering work relative to assigned area of responsibility such as design, construction, land development, transportation and traffic planning, surveying and mapping, solid waste and landfill operations, assessment district engineering, and storm control and flood control engineering. Design and prepare plans and specifications for public works projects including roads, storm drains, utility lines, landfill, and related projects; develop revised design and construction standards for public works structures and appurtenances; research project design requirements; perform calculations and prepare estimates of time and material costs. Administer design and construction contracts; coordinate and review the work of outside consultants; review and recommend payments and billing for contracted services related to assigned projects; negotiate prices and schedules, as necessary; perform as resident engineer on construction projects as assigned. Participate in the plan check, review, processing, and permitting of plans for private developments affecting County roads, drains and related public works facilities; assure compliance with appropriate codes, ordinances, rules and regulations. Participate in environmental review of proposed land development projects; represent the Department at various public hearings and meetings; and set conditions of approval. Review proposed land development relative to impact on County transportation system; identify and formulate short and long term roadway needs, including traffic forecasting; gather and analyze a variety of data related to roadway conditions and traffic; and evaluate funding mechanisms and develop traffic impact fee systems. Perform traffic engineering services relative to existing and proposed roads including signing and striping needs and review and investigation of accidents and claims; participate in preparation and maintenance of road and accident record systems; and perform traffic studies. Request and participate in the collection of survey and mapping data. Oversee County landfill and other solid waste disposal facilities, including active, inactive and closed sites; review operators' contract compliance and administer consultant contracts; authorize progress payments; submit required regulatory reports; and make recommendations regarding operation and/or closing as appropriate. Coordinate activities relative to the formation and administration of benefit assessment districts and dependent special districts; develop and monitor project financing; administer related consultant contracts including engineering, financial, and bond counsel; prepare and administer annual district budgets and administer vendor contracts to provide district services. Conduct engineering studies related to hydrologic and hydraulic engineering, including flood routing analyses, storage, and retention, and methods of storm runoff collection; conduct erosion control analyses and administer erosion control programs. Coordinate public works activities with other County departments, divisions, and sections and with outside agencies. Interface with and respond to the public in a variety of settings, including public meetings, in the office or in the field, and by telephone or through written correspondence; prepare technical and engineering reports and studies and visual presentations. Train and lead subordinate staff as assigned. May approve designs. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: No professional experience is required. Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in civil engineering or a related field or possession of a California Engineer-in-Training (EIT) Certificate. Required License or Certificate: May need to possess a valid driver’s license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of civil engineering as applied to the planning, design, construction, and inspection of public works facilities. Methods, materials, tools and equipment used in engineering construction. Civil engineering design and drafting methods and equipment, including basic computer-aided-design (CAD) techniques and technology. Strengths, properties and uses of engineering construction testing materials; hydrology and hydraulics. Basic surveying and the principles of algebra, geometry and trigonometry and their application to engineering. Technical report preparation and graphic presentation. Computer software applications, including word processing, spreadsheets, graphics, data bases, and project scheduling and management. English usage, spelling, punctuation and grammar. Modern office procedures, methods, and computer equipment. Ability to: Perform professional engineering work not requiring registration as a Civil Engineer. On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational situations and technical policies and procedures; and explain regulations and procedures to consultants, contractors, developers, the general public, representatives of other public agencies and other County staff. On a continuous basis, sit at desk for long periods of time; intermittently bend, squat, climb, kneel and twist while performing field work; intermittently reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; regularly lift moderate weight. Prepare and check engineering plans and specifications; and prepare and check engineering reports and studies. Learn and understand County engineering policies and procedures. Learn applicable laws and regulatory codes applicable to areas of assigned responsibility, including design, construction, land development, transportation and traffic planning, surveying and mapping, solid waste and landfill operations, assessment district engineering, and storm control and flood control engineering. Learn to prepare accurate cost estimates and/or budgets, project schedules, and personnel resources needed for project completion/program accomplishment. Learn to prepare effective technical reports with recommendations and findings. Work with various cultural and ethnic groups in a tactful and efficient manner. Obtain information through interview and to deal firmly and courteously with the public. Analyze situations quickly and objectively and to determine proper course of action. Use a computer, calculator, telephone, manual and computer aided drafting equipment, and basic surveying equipment. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protected hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Janine Martindale, Administrative Technician, at jmartind@placer.ca.gov or (530) 889-4083. Closing Date/Time: Continuous
CITY OF EL SEGUNDO, CA
El Segundo, California, United States
Description This is an Open-Competitive recruitment. Currently, there are two vacancies in the Human Resources Department. This position is open until filled; however, candidates are encouraged to apply immediately. Only online applications will be accepted for this position. The first review of applications will be completed on Monday, November 13, 2023 at 5:00 p.m. The Ideal Candidate The City of El Segundo is seeking an action-oriented, engaging and proactive administrative support professional with a strong balance of technical skills and the ability to quickly learn human resources processes and procedures. The Human Resources Technician must be highly organized with the ability to handle multiple projects in a fast-paced environment and have the ability to maintain strict confidentiality. This position is assigned to provide professional and technical staff support to the Human Resources Team as well as a variety of internal and external customers. 9/80 Work Schedule: Full-time employees work 80 hours in 9 days and receive every other Friday off. City Hall hours are 7:00 a.m. to 5:00 p.m. Monday through Thursday and 7:00 a.m. to 4:00 p.m. on Friday. Retirement: California Public Employee Retirement System (CalPERS) plan which offers reciprocity between agencies. Classic Tier II employees, who have been in the CalPERS system and are new to the City of El Segundo, will receive 2%@60 formula. Employees new to the City and CalPERS, and do not belong to a reciprocal agency of CalPERS, will receive the PEPRA of 2%@62. Classic employees are required to contribute 8% of pensionable income towards their retirement benefit; PEPRA employees are required to contribute 6.75%. Social Security & Medicare: The City of El Segundo participates in Social Security. The City matches the employee contribution which is 6.2% of salary. Federal mandate requires all employees hired or rehired by any government agency on or after April 1, 1986 to participate in Medicare. The City matches the employee's Medicare contribution, which is 1.45% of salary. Health Benefits: CalPERS medical, MetLife Dental and VSP plans are offered. A monthly contributio n of $1,700 is provided ($932 per month for medical and $768 per month in flex dollars). Flex dollars may be used towards medical premiums or deferred compensation. Dental and Vision coverage is provided. Leave Benefits: Vacation Leave is earned at a rate of 4.15 hours per pay period. Employees shall accumulate vacation time based on total time worked in a CalPERS or comparable agency. Sick Leave is earned at 8 hours per month. Administrative Leave: A dministrative leave up to 56 hours per calendar year. There is no cash value to this leave. Holidays: Twelve (12) paid holidays including one floating holiday which is added to your leave bank on January 1 every year. Personal Leave: One day per calendar year as a Personal Leave Day. Life Insurance: City paid policy of $50,000. Flexible Spending and Dependent Care Accounts: Optional participation. Section 457 Deferred Compensation Plan: Optional participation in MissionSquare plan. No City matching. Essential Job Functions Under general supervision, performs a variety of responsible technical and administrative work in support of Human Resources Department programs, including recruitment and selection, employee benefits and leave administration, personnel records, training and development and other duties as assigned requiring confidentiality. Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. Characteristic Duties and Responsibilities: Provides responsible professional and technical staff support including composing, editing, and proofreading correspondence and notices; Prepares specialized reports requiring collection of information from various sources; Answers and routes telephone calls, takes messages, and schedules meetings; Researches and responds to requests for general and specific information from the public, other departments and outside agencies; Interprets and applies memorandums of understanding, Administrative Code, City policies, procedures, rules and regulations; Organizes and maintains office records, statistics, and activity reports; Creates and updates software databases; Updates Applicant Tracking Systems for recruitment, onboarding and performance evaluations; maintains and updates distribution lists; Serves as records liaison for the Human Resources Department; Process personnel action forms in HRIS for employee status change on appointments, assignments, transfers, leaves of absences, dismissals, resignations and other personnel information; Implements personnel status changes resulting from new labor agreements; Conducts new employee orientation and enrolls new employees in health, dental, vision and other benefit plans; Assists in the coordination of open enrollment and health fair; Processes employee benefit applications and requests for disability leave, Family and Medical Leave (FMLA), California Family Rights Act (CFRA), Consolidated Omnibus Budget and Reconciliation Records Act (COBRA), over -aged dependents, retirement, death and other qualifying events; Monitors employee benefit eligibility under the Affordable Care Act (ACA) provisions; Performs exit processing services for terminating and retiring employees including communicating coverage, rates and changes to benefits claims administrators; Coordinates all status changes and reconcile premium billing statements and reimbursements; Assists in preparation of Professional Service Agreements (PSA), vendor contracts, budgets and other reports; Assists with coordination of City- wide training programs, education reimbursement programs, service awards and special events; Prepares or assists in the preparation for meetings and training classes including scheduling, making room arrangements, notifying participants and distributing materials; Reviews, updates, and revises class specifications and assists in the development of new class specifications; Conducts surveys on classification requirements, benefits and salaries; Assists with recruitment and selection activities including: composing recruitment announcements and advertisements, answering inquiries regarding vacancies and requirements for employment, screening applications, scheduling candidates for interviews and exams, assembling test materials and rater packets, proctoring an scoring examinations, updating candidate status in applicant tracking system and generating status notices, drafting conditional offer letters, and scheduling candidates for background checks, physicals and psychological exams; Assists with processing Workers' Compensation claims; Completes Worker' s Compensation payroll reporting and assist with related Workers' Compensation claims management activities; Schedules travel arrangements, prepares authorization and reimbursement reports pursuant to City purchasing procedures; and Performs related duties as assigned. Qualifications Knowledge, Skills, and Other Characteristics: To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the knowledge, skill, and/or ability required. Knowledge of: Basic principles, practices and techniques of public personnel administration, benefits administration and recruitment and selection; Basic principles of administrative research, report preparation and methods of statistical analysis; English usage, spelling, grammar and punctuation; Business writing practices; Human Resources informational systems, applicant tracking systems, word processing, database, spreadsheet and presentation software; and Records processing and management; Skill in: Composing letters and preparing a variety of reports, using appropriate format and computer software; Performing basic math computations quickly and accurately; Designing and managing filing/records systems; Following oral and written instructions and procedures. Operating office equipment, including personal computer and standard office computer programs; Communicating clearly and concisely, both orally and in writing; Establishing and maintaining effective working relationships with those contacted in the course of work; Maintaining the confidentiality or privileged and confidential information. Working under strict deadlines, with frequent interactions with the public by phone or in-person, as well as internal staff; and Regularly and predictably attend work. Qualifications: A combination of experience and training that would likely provide the required knowledge, skills and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three (3) years of progressively responsible administrative experience preferably in a public sector human resources environment is required. Education: Equivalent to an Associate of Art's degree from an accredited college or university with major course work in business administration, public administration, psychology or related field. License/Certificates: Due to the performance of some field duties which require the operation of a personal or City vehicle, a valid and appropriate California driver's license and acceptable driving record are required. Supplemental Information Disaster Service Worker: In accordance with Government Code Section 3100, City of El Segundo employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly. The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity, Equity and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging. MANAGEMENT/ CONFIDENTIALEMPLOYEES (M&C) Benefit Summary PERS Retirement : Miscellaneous employees - Tier I-2% @ 55 . Tier II-2%@60 for individuals employed by the City on or after 12/30/12 who are already PERS members.Tier I and II members pay 7% of PERS member share and 1% shall be employee-paid cost-sharing of the City's contribution under Gov. Code section 20516(a).Single highest year is coordinated with Social Security and Medicare. PERS 2%@62 for new employees/members hired on or after 1/1/13.Three year average coordinated with Social Security and Medicare.Members pay 50% of normal cost (6.75%). Safety employees (Battalion Chiefs) - 3% @ 55 for current employees and individuals hired by the City who are already PERS members.Single highest year. Employees pay a total of 12% towards retirement. 2.7%@5 7 for new employees/members hired on or after 1/1/13.Three year average final compensation.Members pay 50% of normal cost . Social Security: The City matches employee’s Social Security contribution, which is 6.2% of your salary and is made on a pre-tax basis. The 2024 Social Security income cap is $168,600. Medical -Monthly medical contribution of $1,750 ($932 for medical and $818 for flex dollars). Flex dollars may be used toward a medical premium and/or deferred compensation plan. Employees are responsible for paying any out-of-pocket balance of the medical plan premium through a pre-tax payroll deduction. Deferred Compensation: Voluntary participation in Mission Sqaure 457 plan. Dental & Vision :MetLife Dental and VSP vision benefits are provided. Flex Plan :Section 125 Plan, allows for payment of employee-paid insurance, medical treatment, and dependent care expenses with pre-tax dollars. Employee Assistance Program : Employees are eligible for the basic level of service. Life Insurance :$50,000 term life policy provided by City; employee can purchase additional self and dependent coverage at group rates. Long-Term Disability: In addition to basic LTD plan (662/3 % of first $9,750 after 60-day waiting period), City provides Executive LTD which pays 75% of first $12,000 of employee's salary less the amount of any other income, up to a total of $2,500.Applies to non job-related occurrences.90 day waiting period. Holidays :11 fixed paid holidays plus one day of personal leave/floating holiday per year.Battalion Chiefs paid 156 hours. Vacation Leave :96 hours (1-5 years); 120 hours (6 - 10 years); 144 hours (11 - 14 years): 200 hours after 14 years.Leave can be used after 6 months of service.Annual cash conversion option. Upon reaching "E" step, employees accrue vacation based on total years of public sector service. Sick Leave :8 hours per month. Administrative Leave: Mid-Management and Confidential positions shall recieveup to 56 hours per calendar yearupon reccommendation of the Department Director and approval of the City Manager. Bereavement Leave: Three (3) working days (or 40 hours where travel is 500 miles or more) for qualifying incident. Tuition Reimbursement :Up to $2,000/year for work-related college courses. Cell Phone Stipend: City cell phone provided depending on position. Educational Incentive Pay :Battalion Chief $1170.19/mo for Bachelor's, $1755.28 for Master's. Certification Pay :$585.09 Chief Officer Cert Pay for Battalion Chiefs. Other : Uniform Allowance ($40/mo) for Battalion Chiefs; Voluntary participation in Credit Union; Payroll Direct Deposit; Long-Term Care (premiums paid by employee). 1/14; 12/15; 8/19; 8/22; 24 Closing Date/Time: Continuous
Jul 14, 2024
Full Time
Description This is an Open-Competitive recruitment. Currently, there are two vacancies in the Human Resources Department. This position is open until filled; however, candidates are encouraged to apply immediately. Only online applications will be accepted for this position. The first review of applications will be completed on Monday, November 13, 2023 at 5:00 p.m. The Ideal Candidate The City of El Segundo is seeking an action-oriented, engaging and proactive administrative support professional with a strong balance of technical skills and the ability to quickly learn human resources processes and procedures. The Human Resources Technician must be highly organized with the ability to handle multiple projects in a fast-paced environment and have the ability to maintain strict confidentiality. This position is assigned to provide professional and technical staff support to the Human Resources Team as well as a variety of internal and external customers. 9/80 Work Schedule: Full-time employees work 80 hours in 9 days and receive every other Friday off. City Hall hours are 7:00 a.m. to 5:00 p.m. Monday through Thursday and 7:00 a.m. to 4:00 p.m. on Friday. Retirement: California Public Employee Retirement System (CalPERS) plan which offers reciprocity between agencies. Classic Tier II employees, who have been in the CalPERS system and are new to the City of El Segundo, will receive 2%@60 formula. Employees new to the City and CalPERS, and do not belong to a reciprocal agency of CalPERS, will receive the PEPRA of 2%@62. Classic employees are required to contribute 8% of pensionable income towards their retirement benefit; PEPRA employees are required to contribute 6.75%. Social Security & Medicare: The City of El Segundo participates in Social Security. The City matches the employee contribution which is 6.2% of salary. Federal mandate requires all employees hired or rehired by any government agency on or after April 1, 1986 to participate in Medicare. The City matches the employee's Medicare contribution, which is 1.45% of salary. Health Benefits: CalPERS medical, MetLife Dental and VSP plans are offered. A monthly contributio n of $1,700 is provided ($932 per month for medical and $768 per month in flex dollars). Flex dollars may be used towards medical premiums or deferred compensation. Dental and Vision coverage is provided. Leave Benefits: Vacation Leave is earned at a rate of 4.15 hours per pay period. Employees shall accumulate vacation time based on total time worked in a CalPERS or comparable agency. Sick Leave is earned at 8 hours per month. Administrative Leave: A dministrative leave up to 56 hours per calendar year. There is no cash value to this leave. Holidays: Twelve (12) paid holidays including one floating holiday which is added to your leave bank on January 1 every year. Personal Leave: One day per calendar year as a Personal Leave Day. Life Insurance: City paid policy of $50,000. Flexible Spending and Dependent Care Accounts: Optional participation. Section 457 Deferred Compensation Plan: Optional participation in MissionSquare plan. No City matching. Essential Job Functions Under general supervision, performs a variety of responsible technical and administrative work in support of Human Resources Department programs, including recruitment and selection, employee benefits and leave administration, personnel records, training and development and other duties as assigned requiring confidentiality. Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. Characteristic Duties and Responsibilities: Provides responsible professional and technical staff support including composing, editing, and proofreading correspondence and notices; Prepares specialized reports requiring collection of information from various sources; Answers and routes telephone calls, takes messages, and schedules meetings; Researches and responds to requests for general and specific information from the public, other departments and outside agencies; Interprets and applies memorandums of understanding, Administrative Code, City policies, procedures, rules and regulations; Organizes and maintains office records, statistics, and activity reports; Creates and updates software databases; Updates Applicant Tracking Systems for recruitment, onboarding and performance evaluations; maintains and updates distribution lists; Serves as records liaison for the Human Resources Department; Process personnel action forms in HRIS for employee status change on appointments, assignments, transfers, leaves of absences, dismissals, resignations and other personnel information; Implements personnel status changes resulting from new labor agreements; Conducts new employee orientation and enrolls new employees in health, dental, vision and other benefit plans; Assists in the coordination of open enrollment and health fair; Processes employee benefit applications and requests for disability leave, Family and Medical Leave (FMLA), California Family Rights Act (CFRA), Consolidated Omnibus Budget and Reconciliation Records Act (COBRA), over -aged dependents, retirement, death and other qualifying events; Monitors employee benefit eligibility under the Affordable Care Act (ACA) provisions; Performs exit processing services for terminating and retiring employees including communicating coverage, rates and changes to benefits claims administrators; Coordinates all status changes and reconcile premium billing statements and reimbursements; Assists in preparation of Professional Service Agreements (PSA), vendor contracts, budgets and other reports; Assists with coordination of City- wide training programs, education reimbursement programs, service awards and special events; Prepares or assists in the preparation for meetings and training classes including scheduling, making room arrangements, notifying participants and distributing materials; Reviews, updates, and revises class specifications and assists in the development of new class specifications; Conducts surveys on classification requirements, benefits and salaries; Assists with recruitment and selection activities including: composing recruitment announcements and advertisements, answering inquiries regarding vacancies and requirements for employment, screening applications, scheduling candidates for interviews and exams, assembling test materials and rater packets, proctoring an scoring examinations, updating candidate status in applicant tracking system and generating status notices, drafting conditional offer letters, and scheduling candidates for background checks, physicals and psychological exams; Assists with processing Workers' Compensation claims; Completes Worker' s Compensation payroll reporting and assist with related Workers' Compensation claims management activities; Schedules travel arrangements, prepares authorization and reimbursement reports pursuant to City purchasing procedures; and Performs related duties as assigned. Qualifications Knowledge, Skills, and Other Characteristics: To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the knowledge, skill, and/or ability required. Knowledge of: Basic principles, practices and techniques of public personnel administration, benefits administration and recruitment and selection; Basic principles of administrative research, report preparation and methods of statistical analysis; English usage, spelling, grammar and punctuation; Business writing practices; Human Resources informational systems, applicant tracking systems, word processing, database, spreadsheet and presentation software; and Records processing and management; Skill in: Composing letters and preparing a variety of reports, using appropriate format and computer software; Performing basic math computations quickly and accurately; Designing and managing filing/records systems; Following oral and written instructions and procedures. Operating office equipment, including personal computer and standard office computer programs; Communicating clearly and concisely, both orally and in writing; Establishing and maintaining effective working relationships with those contacted in the course of work; Maintaining the confidentiality or privileged and confidential information. Working under strict deadlines, with frequent interactions with the public by phone or in-person, as well as internal staff; and Regularly and predictably attend work. Qualifications: A combination of experience and training that would likely provide the required knowledge, skills and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three (3) years of progressively responsible administrative experience preferably in a public sector human resources environment is required. Education: Equivalent to an Associate of Art's degree from an accredited college or university with major course work in business administration, public administration, psychology or related field. License/Certificates: Due to the performance of some field duties which require the operation of a personal or City vehicle, a valid and appropriate California driver's license and acceptable driving record are required. Supplemental Information Disaster Service Worker: In accordance with Government Code Section 3100, City of El Segundo employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly. The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity, Equity and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging. MANAGEMENT/ CONFIDENTIALEMPLOYEES (M&C) Benefit Summary PERS Retirement : Miscellaneous employees - Tier I-2% @ 55 . Tier II-2%@60 for individuals employed by the City on or after 12/30/12 who are already PERS members.Tier I and II members pay 7% of PERS member share and 1% shall be employee-paid cost-sharing of the City's contribution under Gov. Code section 20516(a).Single highest year is coordinated with Social Security and Medicare. PERS 2%@62 for new employees/members hired on or after 1/1/13.Three year average coordinated with Social Security and Medicare.Members pay 50% of normal cost (6.75%). Safety employees (Battalion Chiefs) - 3% @ 55 for current employees and individuals hired by the City who are already PERS members.Single highest year. Employees pay a total of 12% towards retirement. 2.7%@5 7 for new employees/members hired on or after 1/1/13.Three year average final compensation.Members pay 50% of normal cost . Social Security: The City matches employee’s Social Security contribution, which is 6.2% of your salary and is made on a pre-tax basis. The 2024 Social Security income cap is $168,600. Medical -Monthly medical contribution of $1,750 ($932 for medical and $818 for flex dollars). Flex dollars may be used toward a medical premium and/or deferred compensation plan. Employees are responsible for paying any out-of-pocket balance of the medical plan premium through a pre-tax payroll deduction. Deferred Compensation: Voluntary participation in Mission Sqaure 457 plan. Dental & Vision :MetLife Dental and VSP vision benefits are provided. Flex Plan :Section 125 Plan, allows for payment of employee-paid insurance, medical treatment, and dependent care expenses with pre-tax dollars. Employee Assistance Program : Employees are eligible for the basic level of service. Life Insurance :$50,000 term life policy provided by City; employee can purchase additional self and dependent coverage at group rates. Long-Term Disability: In addition to basic LTD plan (662/3 % of first $9,750 after 60-day waiting period), City provides Executive LTD which pays 75% of first $12,000 of employee's salary less the amount of any other income, up to a total of $2,500.Applies to non job-related occurrences.90 day waiting period. Holidays :11 fixed paid holidays plus one day of personal leave/floating holiday per year.Battalion Chiefs paid 156 hours. Vacation Leave :96 hours (1-5 years); 120 hours (6 - 10 years); 144 hours (11 - 14 years): 200 hours after 14 years.Leave can be used after 6 months of service.Annual cash conversion option. Upon reaching "E" step, employees accrue vacation based on total years of public sector service. Sick Leave :8 hours per month. Administrative Leave: Mid-Management and Confidential positions shall recieveup to 56 hours per calendar yearupon reccommendation of the Department Director and approval of the City Manager. Bereavement Leave: Three (3) working days (or 40 hours where travel is 500 miles or more) for qualifying incident. Tuition Reimbursement :Up to $2,000/year for work-related college courses. Cell Phone Stipend: City cell phone provided depending on position. Educational Incentive Pay :Battalion Chief $1170.19/mo for Bachelor's, $1755.28 for Master's. Certification Pay :$585.09 Chief Officer Cert Pay for Battalion Chiefs. Other : Uniform Allowance ($40/mo) for Battalion Chiefs; Voluntary participation in Credit Union; Payroll Direct Deposit; Long-Term Care (premiums paid by employee). 1/14; 12/15; 8/19; 8/22; 24 Closing Date/Time: Continuous
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Director of the Student Health Center Administrator Level (for MPP positions only) This position is an MPP Level III in the California State University Management Personnel Plan (MPP), reporting to the Associate Vice President Disability Access and Student Well-Being. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Student Health Services Appointment Type At-Will Time Base Full-Time (1.0 FTE) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $14,583.00 - $16,250.00 Per Month ($175,000.00 to $195,000.00 Annually) Salary is commensurate with experience. Position Summary Under the administrative direction of the Associate Vice President for Disability Access and Student Well-Being, the Director of Student Health Services (SHS) supports the academic mission of the University by providing vision, leadership, strategic direction, and evaluation of various services offered by SHS in support of students and enhances their capacities to be active, engaged, and successful learners. The Director works closely with the Associate Vice President regarding mission, goas and programs, outreach services, staff development, budget, personnel, resource management, assessment, sustainability, and overall direction of SHS. The mission of SHS is to provide accessible and cost-effective quality medical care for all registered students at SF State. SHS strives to work with students to enhance lifelong health and wellness, facilitate retention and graduation, and to reduce systematic health disparities related to human and cultural diversity. By providing accessible quality health care services, SHS strives to create an environment for all students to learn the skills to manage their own health and become informed future health care consumers. The Director should be visionary, innovative, collaborative, student-centered and possess demonstrable experience in managing health services, leading dynamic clinical and administrative teams, and successfully navigating change. The incumbent must also possess diplomacy, tact, cultural sensitivity, and the ability to work well with diverse groups to ensure that eh services meet the needs of all community members. In addition, the incumbent should possess knowledge and understanding of the principles of organizational sustainability, which is inclusive of budget and human resources. Position Information Provides Overall Direction and Leadership for Student Health Services • Develop policy in accordance with campus polices & procedures on the scope and application of health services at SFSU. Provide input and leadership for policy development at the CSU level by serving on system-wide committees or by providing advise/data to support these efforts. • Works to maximize utilization of student friendly healthcare and health equity best practices throughout all programs and services. • Develop and implement short and long-term strategic plans for organizational sustainability, program goals, and operating procedures for SHS to provide visionary leadership and direction for the department, and to foster continued support of a healthy campus community and specifically student-centered health care. • Identify strategies for generating revenue resources for the department. Effectively communicate plan and expectations to staff and University administrators. • Supervise and guide staff as appropriate in the interpretation and application of policy pertaining to specific operational programs and goals. • Develop and implement administrative polices to ensure continued compliance with all appropriate regulatory requirements. • Ensure measures for continual review and assessment of programs to adapts to changing student and University needs as warranted. Personnel and Fiscal Management • Effectively and efficiently oversee and manage all department and program resources (e.g. budget, personnel, and facilities) • Manages an annual budget of $7 million. • Oversee staff management and accountability, including staff recruitment, orientation, supervision, training, development, and evaluation. • Supervises and leads all SHS clinical and administrative staff, either directly or indirectly, including Staff Physicians, Psychiatrists, Nurse Practitioners, Registered Nurses, Medical/Clinical Assistants, Pharmacists, and all other management and administrative support staff • Monitor and ensure compliance will all accreditation standards, license requirements, and state laws and regulations pertaining to the practice of medicine. • Ensure all staff has adequate opportunities for medical, leadership and other relevant professional development/or education. • Maintain a positive work environment that encourages collaboration across the department. • Design, establish, and maintain an organizational structure and staffing in line with revenue and enrollment projections to effectively accomplish departmental goals and objectives. Program Development and Program Evaluation • Develop and implement policies to ensure continued compliance with all regulatory requirements. • Ensure measures for continual review and assessment of programs to adapts to changing student and University needs as warranted. • Maintain a commitment to create new and improve all programs and services as needed. • Serve as department HIPAA Privacy Officer responsible for assessment, implementation, maintenance of department compliance and reporting violations. Campus, Community, Public Outreach • Provide high level direction and guidance to administrators, faculty, staff, and students. • Serve as key contributor to campus policy and decision making particularly regarding health and campus wellness. • Service as public health expert for the campus. • Interact professionally with students, parents, administrators, faculty and the campus community and others for the benefit of achieving the goals of SHS and ensuring the highest possible quality of medical/health programs and education for students. • Serve as a representative on a variety of university committees as assigned. • Facilitate communications with outside agencies as needed. This may include city, county, and state health departments, primary care providers/medical specialists and other agencies in times of emergencies. Other Duties • Collaborate with Gator Health unit managers, including the Director of Counseling & Psychological Services (CAPS) and the Director of Health Promotion & Wellness (HPW),to design and implement an innovative and integrative health model for students. Work with Gator Health managers to develop an approach to student health and well-being that is mutually beneficial to all units and that ensures that all staff is utilized to their fullest potential in order to support and meet the needs of students. • Other duties as assigned. Minimum Qualifications Master’s degree or doctorate in health care administration, public health, educational health administration, or a related field AND a minimum of 5 years of experience of professional leadership and management experience in a comparable health services or university program. • Ability to envision and plan strategically; develop, analyze, and implement policy and procedures. The ability to be proactive in preparing for current issues and trends; and the ability to effectively monitor and respond to emergent trends when necessary. • Ability to define and maintain high clinical and administrative standards of primary health care practice, assess quality of care, and oversee the writing/institutionalization of policies, procedures, protocols, and strategies in a university health care setting. • Demonstrated ability to competently interact with culturally and ethnically diverse patients and employees, possess a demonstrated commitment to diversity and inclusion, and be cognizant of issues of difference, power, and privilege, and how they manifest themselves in healthcare settings. • Knowledge and understanding of the principles of organizational sustainability, which is include of budget and human resources. • Demonstrated substantial experience in supervising and coordinating health service and evaluation programs and thorough knowledge of, and demonstrable success in, developing collaborative teams that work from shared values to achieve strategic priorities. • General knowledge of local, state, and federal regulations (including HIPAA, FERPA, and the Jeanne Clery Act) pertaining to health care delivery systems. • Demonstrated ability to interpret technical procedures and regulations, credentialing, and certification of staff training/qualifications. • Excellent expressive and written communication skills and clear analytical thinking and reasoning. • Significant experience in managing complex budgets with multiple revenue streams. Desired • Knowledge of the CSU’s policies and procedures governing student health services functions of student health services. • Working knowledge of relevant health care economics. Knowledge and understanding of budgeting and financial management principles and practices related to health care in a public institution setting. • Knowledge and understanding of human resources and management and collective bargaining practices for both administrative and clinical aspects in a healthcare facility on a university campus. • Working knowledge of the Accreditation Association for Ambulatory Health Care (AAAHC) accreditation standards. • Familiarly with both current and future uses of technology in healthcare. This includes, but not limited to billing health insurance, patient information systems, lab, pharmacy, imaging etc. • In addition, preference will be given to a candidate that possess the following strengths: vision, innovative, strategic, enthusiastic, student-centered, motivated, creative and is a able to lead and inspire staff. Preference will also be given to candidates to candidates who are committed to fostering an environment of diversity and inclusion and posses’ knowledge and understanding of the principles of organizational health and sustainability. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: May 06 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Working Title Director of the Student Health Center Administrator Level (for MPP positions only) This position is an MPP Level III in the California State University Management Personnel Plan (MPP), reporting to the Associate Vice President Disability Access and Student Well-Being. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Student Health Services Appointment Type At-Will Time Base Full-Time (1.0 FTE) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $14,583.00 - $16,250.00 Per Month ($175,000.00 to $195,000.00 Annually) Salary is commensurate with experience. Position Summary Under the administrative direction of the Associate Vice President for Disability Access and Student Well-Being, the Director of Student Health Services (SHS) supports the academic mission of the University by providing vision, leadership, strategic direction, and evaluation of various services offered by SHS in support of students and enhances their capacities to be active, engaged, and successful learners. The Director works closely with the Associate Vice President regarding mission, goas and programs, outreach services, staff development, budget, personnel, resource management, assessment, sustainability, and overall direction of SHS. The mission of SHS is to provide accessible and cost-effective quality medical care for all registered students at SF State. SHS strives to work with students to enhance lifelong health and wellness, facilitate retention and graduation, and to reduce systematic health disparities related to human and cultural diversity. By providing accessible quality health care services, SHS strives to create an environment for all students to learn the skills to manage their own health and become informed future health care consumers. The Director should be visionary, innovative, collaborative, student-centered and possess demonstrable experience in managing health services, leading dynamic clinical and administrative teams, and successfully navigating change. The incumbent must also possess diplomacy, tact, cultural sensitivity, and the ability to work well with diverse groups to ensure that eh services meet the needs of all community members. In addition, the incumbent should possess knowledge and understanding of the principles of organizational sustainability, which is inclusive of budget and human resources. Position Information Provides Overall Direction and Leadership for Student Health Services • Develop policy in accordance with campus polices & procedures on the scope and application of health services at SFSU. Provide input and leadership for policy development at the CSU level by serving on system-wide committees or by providing advise/data to support these efforts. • Works to maximize utilization of student friendly healthcare and health equity best practices throughout all programs and services. • Develop and implement short and long-term strategic plans for organizational sustainability, program goals, and operating procedures for SHS to provide visionary leadership and direction for the department, and to foster continued support of a healthy campus community and specifically student-centered health care. • Identify strategies for generating revenue resources for the department. Effectively communicate plan and expectations to staff and University administrators. • Supervise and guide staff as appropriate in the interpretation and application of policy pertaining to specific operational programs and goals. • Develop and implement administrative polices to ensure continued compliance with all appropriate regulatory requirements. • Ensure measures for continual review and assessment of programs to adapts to changing student and University needs as warranted. Personnel and Fiscal Management • Effectively and efficiently oversee and manage all department and program resources (e.g. budget, personnel, and facilities) • Manages an annual budget of $7 million. • Oversee staff management and accountability, including staff recruitment, orientation, supervision, training, development, and evaluation. • Supervises and leads all SHS clinical and administrative staff, either directly or indirectly, including Staff Physicians, Psychiatrists, Nurse Practitioners, Registered Nurses, Medical/Clinical Assistants, Pharmacists, and all other management and administrative support staff • Monitor and ensure compliance will all accreditation standards, license requirements, and state laws and regulations pertaining to the practice of medicine. • Ensure all staff has adequate opportunities for medical, leadership and other relevant professional development/or education. • Maintain a positive work environment that encourages collaboration across the department. • Design, establish, and maintain an organizational structure and staffing in line with revenue and enrollment projections to effectively accomplish departmental goals and objectives. Program Development and Program Evaluation • Develop and implement policies to ensure continued compliance with all regulatory requirements. • Ensure measures for continual review and assessment of programs to adapts to changing student and University needs as warranted. • Maintain a commitment to create new and improve all programs and services as needed. • Serve as department HIPAA Privacy Officer responsible for assessment, implementation, maintenance of department compliance and reporting violations. Campus, Community, Public Outreach • Provide high level direction and guidance to administrators, faculty, staff, and students. • Serve as key contributor to campus policy and decision making particularly regarding health and campus wellness. • Service as public health expert for the campus. • Interact professionally with students, parents, administrators, faculty and the campus community and others for the benefit of achieving the goals of SHS and ensuring the highest possible quality of medical/health programs and education for students. • Serve as a representative on a variety of university committees as assigned. • Facilitate communications with outside agencies as needed. This may include city, county, and state health departments, primary care providers/medical specialists and other agencies in times of emergencies. Other Duties • Collaborate with Gator Health unit managers, including the Director of Counseling & Psychological Services (CAPS) and the Director of Health Promotion & Wellness (HPW),to design and implement an innovative and integrative health model for students. Work with Gator Health managers to develop an approach to student health and well-being that is mutually beneficial to all units and that ensures that all staff is utilized to their fullest potential in order to support and meet the needs of students. • Other duties as assigned. Minimum Qualifications Master’s degree or doctorate in health care administration, public health, educational health administration, or a related field AND a minimum of 5 years of experience of professional leadership and management experience in a comparable health services or university program. • Ability to envision and plan strategically; develop, analyze, and implement policy and procedures. The ability to be proactive in preparing for current issues and trends; and the ability to effectively monitor and respond to emergent trends when necessary. • Ability to define and maintain high clinical and administrative standards of primary health care practice, assess quality of care, and oversee the writing/institutionalization of policies, procedures, protocols, and strategies in a university health care setting. • Demonstrated ability to competently interact with culturally and ethnically diverse patients and employees, possess a demonstrated commitment to diversity and inclusion, and be cognizant of issues of difference, power, and privilege, and how they manifest themselves in healthcare settings. • Knowledge and understanding of the principles of organizational sustainability, which is include of budget and human resources. • Demonstrated substantial experience in supervising and coordinating health service and evaluation programs and thorough knowledge of, and demonstrable success in, developing collaborative teams that work from shared values to achieve strategic priorities. • General knowledge of local, state, and federal regulations (including HIPAA, FERPA, and the Jeanne Clery Act) pertaining to health care delivery systems. • Demonstrated ability to interpret technical procedures and regulations, credentialing, and certification of staff training/qualifications. • Excellent expressive and written communication skills and clear analytical thinking and reasoning. • Significant experience in managing complex budgets with multiple revenue streams. Desired • Knowledge of the CSU’s policies and procedures governing student health services functions of student health services. • Working knowledge of relevant health care economics. Knowledge and understanding of budgeting and financial management principles and practices related to health care in a public institution setting. • Knowledge and understanding of human resources and management and collective bargaining practices for both administrative and clinical aspects in a healthcare facility on a university campus. • Working knowledge of the Accreditation Association for Ambulatory Health Care (AAAHC) accreditation standards. • Familiarly with both current and future uses of technology in healthcare. This includes, but not limited to billing health insurance, patient information systems, lab, pharmacy, imaging etc. • In addition, preference will be given to a candidate that possess the following strengths: vision, innovative, strategic, enthusiastic, student-centered, motivated, creative and is a able to lead and inspire staff. Preference will also be given to candidates to candidates who are committed to fostering an environment of diversity and inclusion and posses’ knowledge and understanding of the principles of organizational health and sustainability. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: May 06 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Role Responsible for all aspects of managing dental services at all Community Health Center of Yavapai (CHCY) locations. Bilingual Spanish Preferred Major Duties, Responsibilities Provides effective leadership, supervision, and guidance to dental services staff. Recruits/hires, orients, educates, supervises, and evaluates staff. Develops, documents, and implements dental guidelines and protocols that focus on high-quality patient care and office efficiency. Oversees the operation of dental services including equipment maintenance/repair, ordering supplies, and overall appearance and cleanliness. Maximizes revenue by working closely with patients and billing to ensure that patient accounts are current. Oversees the processing of insurance pre-authorizations and referrals. Responds to customer concerns, complaints, and incidents. Works as a dental assistant as needed. Assists dentist in management of medical and dental emergencies. Coordinates practitioners' schedules to maximize use of space and support personnel. Works with staff to identify, develop, and implement processes to enhance dental operations and practices for ongoing Quality Improvement. Performs other job-related duties as assigned. Minimum Qualifications Education: Associate’s degree in a health related field. Experience: A minimum of five (5) years of relevant experience as a dental assistant to include 2 (two) years’ experience in a supervisory capacity. An equivalent combination of directly related work experience and education may substitute for the degree requirement on a year-per-year basis. Additional Requirements: Must possess a valid Arizona driver’s license. Must possess Dental X-Ray License. Must posses Basic Life Support for the Health Care Professional Must possess a current fingerprint clearance card issued by the Arizona Department of Public Safety Other Skills Required Knowledge, Skills, and Abilities : Knowledge of: Dental service operations and clinic maintenance. CHCY as it relates to patient scheduling, back-office flow, CDT coding, and billing. EPM and EMR software systems. Business English, spelling, grammar, punctuation, and composition. Clerical office practices and procedures. Research techniques and report writing. Current Microsoft Office software. Filing and recordkeeping. Skill in: Management and supervision. Personnel training. Demonstrating care, concern, and courtesy when dealing with people. Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees. Establishing and maintaining effective working relationships with employees, other agencies, and the public. Organization and adherence to detail. Ability to: Ensure all staff members are up to date in annual training including, but not limited to, confidentiality and bloodborne pathogens. Convene and conduct staff meetings to ensure that all staff is aware of policies and procedures. Conduct problem-solving activities as needed. Participate in the CHCY Quality Improvement Program. Abide by all Community Health Center of Yavapai (CHCY) Policies and HIPAA guidelines. Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public. Keep management informed of key operating issues affecting the department. Remain current in knowledge required to perform assigned duties. Handle confidential matters and maintain discretion always. Act with courtesy, tact, and diplomacy. Work Environment: The work environment is associated with a dental office. The work area is adequately lighted, heated or cooled and ventilated. While performing the duties of this job, the employee may be exposed to blood and body fluids and occasionally may be exposed to toxic or caustic chemicals. Physical Requirements: Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 50 pounds. Additional Job Information: FLSA: Exempt Grade: 9 Classification: At-Will Safety Sensitive: Yes EMPLOYEE BENEFITS Yavapai County Government offers a comprehensive employee benefits package to Full-Time employees working 30 or more hours per week that includes but is not limited to: • 10 Paid Holidays Per Year • Annual Leave • Employee Assistance Program (EAP) • Health Care Insurance - Medical, Dental, Vision • Life Insurance • Long-Term & Short-Term Disability • Retirement Plans • Sick Leave • Tuition Reimbursement Program ELECTIVE COVERAGE • 457 Deferred Compensation Program • Dependent Health Care Insurance - Medical, Dental, Vision • Flexible Spending Account (FSA) • Health Savings Account (HSA) • Short-Term Disability • Supplemental Life (for employees & dependents) PLEASE NOTE • Part-Time , Temporary and Seasonal employees accrue Sick Leave based on hours worked. • Part-Time employees have limited benefits available. • Temporary and Seasonal employees are not eligible to accrue Annual Leave. Click here to view our benefits summary. Closing Date/Time: Continuous
Sep 07, 2024
Full Time
Role Responsible for all aspects of managing dental services at all Community Health Center of Yavapai (CHCY) locations. Bilingual Spanish Preferred Major Duties, Responsibilities Provides effective leadership, supervision, and guidance to dental services staff. Recruits/hires, orients, educates, supervises, and evaluates staff. Develops, documents, and implements dental guidelines and protocols that focus on high-quality patient care and office efficiency. Oversees the operation of dental services including equipment maintenance/repair, ordering supplies, and overall appearance and cleanliness. Maximizes revenue by working closely with patients and billing to ensure that patient accounts are current. Oversees the processing of insurance pre-authorizations and referrals. Responds to customer concerns, complaints, and incidents. Works as a dental assistant as needed. Assists dentist in management of medical and dental emergencies. Coordinates practitioners' schedules to maximize use of space and support personnel. Works with staff to identify, develop, and implement processes to enhance dental operations and practices for ongoing Quality Improvement. Performs other job-related duties as assigned. Minimum Qualifications Education: Associate’s degree in a health related field. Experience: A minimum of five (5) years of relevant experience as a dental assistant to include 2 (two) years’ experience in a supervisory capacity. An equivalent combination of directly related work experience and education may substitute for the degree requirement on a year-per-year basis. Additional Requirements: Must possess a valid Arizona driver’s license. Must possess Dental X-Ray License. Must posses Basic Life Support for the Health Care Professional Must possess a current fingerprint clearance card issued by the Arizona Department of Public Safety Other Skills Required Knowledge, Skills, and Abilities : Knowledge of: Dental service operations and clinic maintenance. CHCY as it relates to patient scheduling, back-office flow, CDT coding, and billing. EPM and EMR software systems. Business English, spelling, grammar, punctuation, and composition. Clerical office practices and procedures. Research techniques and report writing. Current Microsoft Office software. Filing and recordkeeping. Skill in: Management and supervision. Personnel training. Demonstrating care, concern, and courtesy when dealing with people. Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees. Establishing and maintaining effective working relationships with employees, other agencies, and the public. Organization and adherence to detail. Ability to: Ensure all staff members are up to date in annual training including, but not limited to, confidentiality and bloodborne pathogens. Convene and conduct staff meetings to ensure that all staff is aware of policies and procedures. Conduct problem-solving activities as needed. Participate in the CHCY Quality Improvement Program. Abide by all Community Health Center of Yavapai (CHCY) Policies and HIPAA guidelines. Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public. Keep management informed of key operating issues affecting the department. Remain current in knowledge required to perform assigned duties. Handle confidential matters and maintain discretion always. Act with courtesy, tact, and diplomacy. Work Environment: The work environment is associated with a dental office. The work area is adequately lighted, heated or cooled and ventilated. While performing the duties of this job, the employee may be exposed to blood and body fluids and occasionally may be exposed to toxic or caustic chemicals. Physical Requirements: Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 50 pounds. Additional Job Information: FLSA: Exempt Grade: 9 Classification: At-Will Safety Sensitive: Yes EMPLOYEE BENEFITS Yavapai County Government offers a comprehensive employee benefits package to Full-Time employees working 30 or more hours per week that includes but is not limited to: • 10 Paid Holidays Per Year • Annual Leave • Employee Assistance Program (EAP) • Health Care Insurance - Medical, Dental, Vision • Life Insurance • Long-Term & Short-Term Disability • Retirement Plans • Sick Leave • Tuition Reimbursement Program ELECTIVE COVERAGE • 457 Deferred Compensation Program • Dependent Health Care Insurance - Medical, Dental, Vision • Flexible Spending Account (FSA) • Health Savings Account (HSA) • Short-Term Disability • Supplemental Life (for employees & dependents) PLEASE NOTE • Part-Time , Temporary and Seasonal employees accrue Sick Leave based on hours worked. • Part-Time employees have limited benefits available. • Temporary and Seasonal employees are not eligible to accrue Annual Leave. Click here to view our benefits summary. Closing Date/Time: Continuous
SUMMARY PURPOSE OF POSITION The Business Analyst I will administer and oversee department project processes, submit purchase requisitions, and ensure that the procurement approvals are processed in accordance with department policies and procedures. This position also provides administrative support, prepares reports and other information necessary to support the Department Director and the staff. TO APPLY: This is a continuous recruitment, with the first review of applications beginning August 8, 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This is the entry-level of the series. At this level, assignments are generally limited in scope and are performed within a procedural framework established by the department. SUPERVISION EXERCISED AND RECEIVED Receives supervision from assigned Departmental Management. No formal supervisory responsibilities. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Oversee and administer department project processes, including participating in the continuous improvement processes. Act as liaison with other departments on various projects and issues as needed and directed. Review and process purchase requisitions, invoices, and check requests. Develop and maintain status reports to allow departments to manage a growing number of projects and funding sources; create and maintain procurement checklists. Route procurements for approval in accordance with the Agency IAW Procurement Policies and Procedures. Provide administrative support to the department including, but not limited to, the processing of expense reports, timesheets, calendar and schedule meetings, set up department meetings and events, ordering supplies, pickup and distribution of mail, correspondence, faxing and photocopying and scheduling maintenance/repairs of office equipment and vending machine and the preparation of reports for department personnel. Review and track Contract Task Order charges. Assist internal and external customers with research requests or analysis. Complete and compile monthly and annual departmental reports. Maintain, monitor, and coordinate the records retention program on behalf of the assigned department. Update and maintain all department databases. Collaborate with appropriate SCRRA departments and contractors to initiate new projects and funding sources, and to improve monitoring and execution of the various projects and contracts. Serve as Project Manager when necessary. Participate in the preparation and administration of assigned program budget. Conduct and collect employee surveys. Work with IT and Contracts Sr Manager to develop needed Oracle reports for the Contracts Procurement team. Draft and update department documents, including policies, procedures, processes, maps, etc. Review special project billing and verify for contract compliance and applicability to project. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor’s Degree in Business Administration, Finance, or a related field. A minimum of two years’ experience performing similar job duties or any combination of education and experience that provides equivalent knowledge, skills, and abilities may be considered. A combination of training, with a minimum of an Associate Degree and/or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid Class C Driver’s license with a satisfactory driving record of no more than three moving violations and no DUI’s within the last three years. Preferred Qualifications Experience supporting a procurement department in a public agency. Knowledge, Skills, and Abilities Knowledge of : Basic finance and accounting Train operations Mathematical analytics and trend analysis SCRRA policies and procedures Skilled In : Use of Microsoft Office, including Excel, Word, PowerPoint, database applications, and Oracle. Effective organization and analytics. Strong verbal and written communication. Strong analytical skills and detail oriented. Ability to : Establish and maintain effective working relationships with SCRRA employees, contractors and Leadership. Apply technology solutions to business issues in a timely manner. Sustain and nurture positive vendor and internal relations. Synthesize diverse, complex information into coherent reports. Interpret contract language and foresee, identify, and resolve issues when they arise. Work independently while supporting a team environment. Multi-task, prioritize, work with tight deadlines, and be organized. PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations. Operate tools to perform the duties of the position, such as computers, office equipment and work-related machinery. Transport equipment, or boxes up to 25lbs. Exchange ideas by means of communication. Visual acuity to detect, identify, and observe employees' or train's movement and any barriers to movement when working on or near railroad tracks. Hear and perceive the nature of sounds when working on or near railroad tracks. Balance, ascend/descend, climb, kneel, stoop, bend, crouch, or crawl within assigned working conditions and or locations. Working Conditions Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.). SUPPLEMENTAL INFORMATION Selection Process: Following a review of applications and resumes, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check(s), including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 7.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
Jul 27, 2024
Full Time
SUMMARY PURPOSE OF POSITION The Business Analyst I will administer and oversee department project processes, submit purchase requisitions, and ensure that the procurement approvals are processed in accordance with department policies and procedures. This position also provides administrative support, prepares reports and other information necessary to support the Department Director and the staff. TO APPLY: This is a continuous recruitment, with the first review of applications beginning August 8, 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This is the entry-level of the series. At this level, assignments are generally limited in scope and are performed within a procedural framework established by the department. SUPERVISION EXERCISED AND RECEIVED Receives supervision from assigned Departmental Management. No formal supervisory responsibilities. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Oversee and administer department project processes, including participating in the continuous improvement processes. Act as liaison with other departments on various projects and issues as needed and directed. Review and process purchase requisitions, invoices, and check requests. Develop and maintain status reports to allow departments to manage a growing number of projects and funding sources; create and maintain procurement checklists. Route procurements for approval in accordance with the Agency IAW Procurement Policies and Procedures. Provide administrative support to the department including, but not limited to, the processing of expense reports, timesheets, calendar and schedule meetings, set up department meetings and events, ordering supplies, pickup and distribution of mail, correspondence, faxing and photocopying and scheduling maintenance/repairs of office equipment and vending machine and the preparation of reports for department personnel. Review and track Contract Task Order charges. Assist internal and external customers with research requests or analysis. Complete and compile monthly and annual departmental reports. Maintain, monitor, and coordinate the records retention program on behalf of the assigned department. Update and maintain all department databases. Collaborate with appropriate SCRRA departments and contractors to initiate new projects and funding sources, and to improve monitoring and execution of the various projects and contracts. Serve as Project Manager when necessary. Participate in the preparation and administration of assigned program budget. Conduct and collect employee surveys. Work with IT and Contracts Sr Manager to develop needed Oracle reports for the Contracts Procurement team. Draft and update department documents, including policies, procedures, processes, maps, etc. Review special project billing and verify for contract compliance and applicability to project. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor’s Degree in Business Administration, Finance, or a related field. A minimum of two years’ experience performing similar job duties or any combination of education and experience that provides equivalent knowledge, skills, and abilities may be considered. A combination of training, with a minimum of an Associate Degree and/or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid Class C Driver’s license with a satisfactory driving record of no more than three moving violations and no DUI’s within the last three years. Preferred Qualifications Experience supporting a procurement department in a public agency. Knowledge, Skills, and Abilities Knowledge of : Basic finance and accounting Train operations Mathematical analytics and trend analysis SCRRA policies and procedures Skilled In : Use of Microsoft Office, including Excel, Word, PowerPoint, database applications, and Oracle. Effective organization and analytics. Strong verbal and written communication. Strong analytical skills and detail oriented. Ability to : Establish and maintain effective working relationships with SCRRA employees, contractors and Leadership. Apply technology solutions to business issues in a timely manner. Sustain and nurture positive vendor and internal relations. Synthesize diverse, complex information into coherent reports. Interpret contract language and foresee, identify, and resolve issues when they arise. Work independently while supporting a team environment. Multi-task, prioritize, work with tight deadlines, and be organized. PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations. Operate tools to perform the duties of the position, such as computers, office equipment and work-related machinery. Transport equipment, or boxes up to 25lbs. Exchange ideas by means of communication. Visual acuity to detect, identify, and observe employees' or train's movement and any barriers to movement when working on or near railroad tracks. Hear and perceive the nature of sounds when working on or near railroad tracks. Balance, ascend/descend, climb, kneel, stoop, bend, crouch, or crawl within assigned working conditions and or locations. Working Conditions Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.). SUPPLEMENTAL INFORMATION Selection Process: Following a review of applications and resumes, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check(s), including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 7.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Reporting to the Associate Vice President for Student Affairs/Dean of Students, Director, Housing & Residential Life, the incumbent is a member of the Division of Student Affairs Council, and the Student Life Team. The Director of Housing and Residential Life will play an important role in the success of these spaces. Identifies and creates overall vision and strategic priorities for department direction. Identifies and leads the development of an overall department assessment plan. Leads the department's strategic planning process in concert with the Division of Student Affairs and the University. Responsibilities include, but are not limited to: DHRE Department Leadership: Responsible for administering a broad housing operations and services portfolio. The incumbent will independently develop and oversee a diverse residential community, including personnel management, staff development, operations, budget management, contract management, marketing, assessment, strategic planning, facility maintenance, student programming, student outreach, student success initiatives, and custodial services. Assures operational and conceptual integration of policies and programs within the unit, providing input and feedback in the representation of housing and residential education practices. Serve and provide supervisory oversight for professional staff, including hiring, training, and evaluation. Serve as the principal manager in identifying and creating the overall vision and strategic priorities for department direction. Identify and lead the strategic development and implementation of an overall department assessment plan. Lead the department's strategic planning process with the Division of Student Affairs and the University. Determine organizational structure and university relationships for the department’s emergency preparedness response, including consulting and working with internal and external stakeholders to support the health and safety of residents and staff. Develop, implement, and evaluate a curricular approach to residential community that is responsive to student needs and fosters and promotes developmentally sequenced learning for students while living on campus. Create a living climate that fosters each student resident's intellectual, cultural, social, and interpersonal growth through training and supervision of programs, live-in staff, and other educators. Recommend and implement co-curricular learning experiences that contribute to student success. Work collaboratively to engage and promote DEI activities for residents, staff, and faculty. Lead efforts to increase compliance and adherence to various federal and state mandates to maintain accessibility for all facilities. Have direct oversight of all facilities, to provide leadership in deferred maintenance strategies, increase energy efficiency, and improve quality of life. DSA and Campus Leadership: To ensure campus-wide effectiveness and a seamless student living and learning experience, this leadership role creates and maintains relationships with appropriate individuals and departments on and off campus, collaborating closely with numerous campus stakeholders including (but not limited to) Academic Affairs, Basic Needs & Student Support, CARE Team, Administration and Finance, Dining Services, Human Resources, Academic Success & University Advising (ASUA), Athletics, Student Conduct and Ethical Development, Admissions, The Office of Sustainability, Orientation and the First-Year Experience, Facilities Management, Budget Planning, the Office of Financial Aid, Risk Management, University Police, University Enterprises Corporation (UEC) and organizations within City of San Bernardino. Serves as a member of the Student Life Team within the Division of Student Affairs. Maintains awareness and understanding of federal, state, CSU, campus, and University policies and procedures to administer programs effectively. Advises the AVP/DOS and the Vice President for Student Affairs on long-range financial planning and strategies for Housing & Residential Education. Develop and foster effective and collaborative relationships to leverage the full potential of available resources and contribute to the university and division's mission of serving students. Serve as the department liaison for legal issues, working with University Counsel to respond and address on behalf of the department. Serves as a CARE Team member, including “on-call duty” periodically throughout the calendar year. Budget and Supervision: Directly supervise a team of two associate directors, two operations administrative analysts, one administrative services coordinator, & one budget analyst/specialist II. Indirectly supervise a team of up to 80 paraprofessional staff. Provides leadership for ongoing training and development of all DHRE staff, including student Resident Assistants, Academic Mentors, Student Coordinators, and Housing Student Assistants/Housing Facilities Assistants. Develop goals and strategic professional development plans with team members. Develop and administer an annual operating budget of nearly $16 million. Work collaboratively with the FTO division and university leadership to develop, create, and implement strong economic strategies. Marketing and Strategic Development: Develop and maintain strategic marketing and outreach plans in partnership with Outreach, Orientation, and other relevant campus partners to encourage students to attend CSUSB as a residential campus. Responsible for student housing marketing and communication of programs and services through website, social media, phone, email, and all other communication venues. Responsible for communications to students through all media options for student concerns. Manage efforts and strategies toward a comprehensive, strategic, and predictive model to maximize housing occupancy. Oversee the vision and implementation of the housing application, room assignment process, contracts, occupancy management, and software (StarRez). Responsible for housing and meal plan license oversight of all students who live in student housing. Develops and administers business operations processes, including housing rates, license contract implementation, and compliance for eligibility and timely payments of student housing revenues and meal plan fees. Work in collaboration with FTO and CSU partners to determine the fiscal outlook of the unit using sound business practices. Manage and identify annual planning for the Department of Housing and Residential Education (DHRE) capital improvement projects and renovations. Lead collaboration and planning between DHRE and Facilities Services for future facility planning needs and grounds maintenance. Other Duties as Assigned: Serve on committees, attend meetings, and perform other duties related to the Department of Housing and Residential Education or Division of Student Affairs. Minimum Qualifications: Required Education and Experience Master's degree in higher education, student affairs administration, college student personnel counseling or equivalent required. Minimum eight plus years of related experience in senior housing and residential life positions, or equivalent combination of experience and education. Valid CA driver's license. Required Qualifications Comprehensive knowledge and understanding of best practices for housing and residential education operations. Demonstrate effective managerial, supervisory, communication, and interpersonal skills. Must be flexible and be willing to assume new tasks and special projects. Ability to work effectively with a diverse student and staff community. Must be able to show sensitivity and flexibility in dealing with complex problems and situations. Ability to work autonomously and cooperatively within the department and campus community and pursue innovative ideas and solutions. Demonstrate strong critical thinking and oral and written communication skills. Must demonstrate knowledge and experience with occupancy management and projections, marketing, and hands-on day-to-day operations of a housing unit. Must possess effective organizational, time management, diplomacy, and project management skills. Ability to exercise sound judgment and perform in a leadership capacity. Ability to establish and maintain collaborative relationships with students, faculty, staff, and parents and engage others through a participative process while serving as a key decision-maker. Understand and effectively communicate parameters of contemporary residential life and university housing practices. Demonstrate a strong understanding of and commitment to diversity, social justice, and the creation of an inclusive work and living environment. Preferred Qualifications Significant experience as an innovative leader managing a team, programs, and services; success in enhancing student learning through residential living. Strong record of accomplishment of building successful teams and effective partnerships with colleagues and key stakeholder groups. Demonstrated expansive knowledge of and strong foundation in multiple housing and residential life functions including budgeting and finance, crisis management, residential technology, facility maintenance and custodial, room assignments/billing, marketing and outreach, summer conferences, budget development, student development theory, staff supervision and professional development, student conduct, and working with and supporting underserved students. Passion for creating environments that transform and enhance students' academic and personal success. Appreciation of diversity and difference and an understanding of the influence of social identities on the living student experience. Strong knowledge of FERPA and Title IX. Ability to show sensitivity and flexibility in dealing with complex problems and situations, work autonomously and cooperatively within the department, campus community, and city organizations and pursue innovative ideas and solutions. Supervisory experience with demonstrated ability to supervise and lead professional staff. Demonstrate knowledge and experience with occupancy management and projections. Familiarity with labor relations and how to work effectively within a unionized work environment staff. Possess effective organizational, time management, diplomacy, and project management skills. Design educational environments and activities utilizing research, assessment results on learning outcomes and high impact practices. Ability to establish and maintain collaborative relationships with students, faculty, staff, and parents and engage others through a participative process, while serving as key decision maker. Effective managerial, interpersonal, and collaboration skills and ability to manage conflict in a positive and pro-active manner. Proficiency with standard professional desktop software applications such as e-mail, MS Excel, and MS Word. Success in creating and implementing broad-ranging student support programs with measurable success. Compensation and Benefits: Anticipated Hiring Range: $11,667 - $12,261 per month Classification Salary Range: $6,563 - $21,066 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-will/On-call Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), evenings and weekends may be required to support department and university operations, programs, and events. Will be on-call, as needed. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), evenings and weekends may be required to support department and university operations, programs, and events. Will be on-call, as needed. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The scope of responsibilities for this position includes making or participating in decisions that may have a material financial benefit to the incumbent. Therefore, the individual holding this position is required to file an initial Conflict of Interest: Statement of Economic Interests ("Form 700") within thirty (30 days) from the date of hire and on an annual basis. In addition, the individual holding this position must complete the required conflict of interest training within thirty (30) days of their appointment and at least once during each consecutive period of two (2) calendar years following the appointment, subject to the Fair Political Practices Commission regulations. MPP: First considerations will be given to candidates who apply by Friday, June 21, 2024, and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Campus Security Authority This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: May 21 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job Summary: Reporting to the Associate Vice President for Student Affairs/Dean of Students, Director, Housing & Residential Life, the incumbent is a member of the Division of Student Affairs Council, and the Student Life Team. The Director of Housing and Residential Life will play an important role in the success of these spaces. Identifies and creates overall vision and strategic priorities for department direction. Identifies and leads the development of an overall department assessment plan. Leads the department's strategic planning process in concert with the Division of Student Affairs and the University. Responsibilities include, but are not limited to: DHRE Department Leadership: Responsible for administering a broad housing operations and services portfolio. The incumbent will independently develop and oversee a diverse residential community, including personnel management, staff development, operations, budget management, contract management, marketing, assessment, strategic planning, facility maintenance, student programming, student outreach, student success initiatives, and custodial services. Assures operational and conceptual integration of policies and programs within the unit, providing input and feedback in the representation of housing and residential education practices. Serve and provide supervisory oversight for professional staff, including hiring, training, and evaluation. Serve as the principal manager in identifying and creating the overall vision and strategic priorities for department direction. Identify and lead the strategic development and implementation of an overall department assessment plan. Lead the department's strategic planning process with the Division of Student Affairs and the University. Determine organizational structure and university relationships for the department’s emergency preparedness response, including consulting and working with internal and external stakeholders to support the health and safety of residents and staff. Develop, implement, and evaluate a curricular approach to residential community that is responsive to student needs and fosters and promotes developmentally sequenced learning for students while living on campus. Create a living climate that fosters each student resident's intellectual, cultural, social, and interpersonal growth through training and supervision of programs, live-in staff, and other educators. Recommend and implement co-curricular learning experiences that contribute to student success. Work collaboratively to engage and promote DEI activities for residents, staff, and faculty. Lead efforts to increase compliance and adherence to various federal and state mandates to maintain accessibility for all facilities. Have direct oversight of all facilities, to provide leadership in deferred maintenance strategies, increase energy efficiency, and improve quality of life. DSA and Campus Leadership: To ensure campus-wide effectiveness and a seamless student living and learning experience, this leadership role creates and maintains relationships with appropriate individuals and departments on and off campus, collaborating closely with numerous campus stakeholders including (but not limited to) Academic Affairs, Basic Needs & Student Support, CARE Team, Administration and Finance, Dining Services, Human Resources, Academic Success & University Advising (ASUA), Athletics, Student Conduct and Ethical Development, Admissions, The Office of Sustainability, Orientation and the First-Year Experience, Facilities Management, Budget Planning, the Office of Financial Aid, Risk Management, University Police, University Enterprises Corporation (UEC) and organizations within City of San Bernardino. Serves as a member of the Student Life Team within the Division of Student Affairs. Maintains awareness and understanding of federal, state, CSU, campus, and University policies and procedures to administer programs effectively. Advises the AVP/DOS and the Vice President for Student Affairs on long-range financial planning and strategies for Housing & Residential Education. Develop and foster effective and collaborative relationships to leverage the full potential of available resources and contribute to the university and division's mission of serving students. Serve as the department liaison for legal issues, working with University Counsel to respond and address on behalf of the department. Serves as a CARE Team member, including “on-call duty” periodically throughout the calendar year. Budget and Supervision: Directly supervise a team of two associate directors, two operations administrative analysts, one administrative services coordinator, & one budget analyst/specialist II. Indirectly supervise a team of up to 80 paraprofessional staff. Provides leadership for ongoing training and development of all DHRE staff, including student Resident Assistants, Academic Mentors, Student Coordinators, and Housing Student Assistants/Housing Facilities Assistants. Develop goals and strategic professional development plans with team members. Develop and administer an annual operating budget of nearly $16 million. Work collaboratively with the FTO division and university leadership to develop, create, and implement strong economic strategies. Marketing and Strategic Development: Develop and maintain strategic marketing and outreach plans in partnership with Outreach, Orientation, and other relevant campus partners to encourage students to attend CSUSB as a residential campus. Responsible for student housing marketing and communication of programs and services through website, social media, phone, email, and all other communication venues. Responsible for communications to students through all media options for student concerns. Manage efforts and strategies toward a comprehensive, strategic, and predictive model to maximize housing occupancy. Oversee the vision and implementation of the housing application, room assignment process, contracts, occupancy management, and software (StarRez). Responsible for housing and meal plan license oversight of all students who live in student housing. Develops and administers business operations processes, including housing rates, license contract implementation, and compliance for eligibility and timely payments of student housing revenues and meal plan fees. Work in collaboration with FTO and CSU partners to determine the fiscal outlook of the unit using sound business practices. Manage and identify annual planning for the Department of Housing and Residential Education (DHRE) capital improvement projects and renovations. Lead collaboration and planning between DHRE and Facilities Services for future facility planning needs and grounds maintenance. Other Duties as Assigned: Serve on committees, attend meetings, and perform other duties related to the Department of Housing and Residential Education or Division of Student Affairs. Minimum Qualifications: Required Education and Experience Master's degree in higher education, student affairs administration, college student personnel counseling or equivalent required. Minimum eight plus years of related experience in senior housing and residential life positions, or equivalent combination of experience and education. Valid CA driver's license. Required Qualifications Comprehensive knowledge and understanding of best practices for housing and residential education operations. Demonstrate effective managerial, supervisory, communication, and interpersonal skills. Must be flexible and be willing to assume new tasks and special projects. Ability to work effectively with a diverse student and staff community. Must be able to show sensitivity and flexibility in dealing with complex problems and situations. Ability to work autonomously and cooperatively within the department and campus community and pursue innovative ideas and solutions. Demonstrate strong critical thinking and oral and written communication skills. Must demonstrate knowledge and experience with occupancy management and projections, marketing, and hands-on day-to-day operations of a housing unit. Must possess effective organizational, time management, diplomacy, and project management skills. Ability to exercise sound judgment and perform in a leadership capacity. Ability to establish and maintain collaborative relationships with students, faculty, staff, and parents and engage others through a participative process while serving as a key decision-maker. Understand and effectively communicate parameters of contemporary residential life and university housing practices. Demonstrate a strong understanding of and commitment to diversity, social justice, and the creation of an inclusive work and living environment. Preferred Qualifications Significant experience as an innovative leader managing a team, programs, and services; success in enhancing student learning through residential living. Strong record of accomplishment of building successful teams and effective partnerships with colleagues and key stakeholder groups. Demonstrated expansive knowledge of and strong foundation in multiple housing and residential life functions including budgeting and finance, crisis management, residential technology, facility maintenance and custodial, room assignments/billing, marketing and outreach, summer conferences, budget development, student development theory, staff supervision and professional development, student conduct, and working with and supporting underserved students. Passion for creating environments that transform and enhance students' academic and personal success. Appreciation of diversity and difference and an understanding of the influence of social identities on the living student experience. Strong knowledge of FERPA and Title IX. Ability to show sensitivity and flexibility in dealing with complex problems and situations, work autonomously and cooperatively within the department, campus community, and city organizations and pursue innovative ideas and solutions. Supervisory experience with demonstrated ability to supervise and lead professional staff. Demonstrate knowledge and experience with occupancy management and projections. Familiarity with labor relations and how to work effectively within a unionized work environment staff. Possess effective organizational, time management, diplomacy, and project management skills. Design educational environments and activities utilizing research, assessment results on learning outcomes and high impact practices. Ability to establish and maintain collaborative relationships with students, faculty, staff, and parents and engage others through a participative process, while serving as key decision maker. Effective managerial, interpersonal, and collaboration skills and ability to manage conflict in a positive and pro-active manner. Proficiency with standard professional desktop software applications such as e-mail, MS Excel, and MS Word. Success in creating and implementing broad-ranging student support programs with measurable success. Compensation and Benefits: Anticipated Hiring Range: $11,667 - $12,261 per month Classification Salary Range: $6,563 - $21,066 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-will/On-call Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), evenings and weekends may be required to support department and university operations, programs, and events. Will be on-call, as needed. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), evenings and weekends may be required to support department and university operations, programs, and events. Will be on-call, as needed. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The scope of responsibilities for this position includes making or participating in decisions that may have a material financial benefit to the incumbent. Therefore, the individual holding this position is required to file an initial Conflict of Interest: Statement of Economic Interests ("Form 700") within thirty (30 days) from the date of hire and on an annual basis. In addition, the individual holding this position must complete the required conflict of interest training within thirty (30) days of their appointment and at least once during each consecutive period of two (2) calendar years following the appointment, subject to the Fair Political Practices Commission regulations. MPP: First considerations will be given to candidates who apply by Friday, June 21, 2024, and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Campus Security Authority This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: May 21 2024 Pacific Daylight Time Applications close: Closing Date/Time: