City of Austin, TX
Austin, TX, United States
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university plus four (4) years of experience in a related field. A Master’s Degree may substitute for required experience up to a maximum of two (2) years. Licenses or Certifications: None. Notes to Applicants Austin Resource Recovery ( ARR ) is an organization of 500 plus employees that provides residential curbside collection of trash, recycling, and composting to the residents of the Austin metropolitan area. Additional services include bulk and large brush collection, street sweeping, dead animal collection, and a drop-off center for hard-to-recycle items and household hazardous waste. This position will focus mostly on pre-contract award activities. The successful candidate will develop solicitations by preparing scopes of work and/or specifications, draft contracts and amendments, detail terms and conditions, compile specifications from multiple customers, and quantify contract deliverables, performance metrics and deadlines. The Contract Management Specialist IV will also manage the procurement process from inception to contract award and coordinate with the Central COA Purchasing Office to ensure the process continues to progress according to required deadlines. The ideal candidate will have experience and knowledge of solicitation development, Texas procurement laws and City of Austin procurement policies and processes. Experience with project management from the perspective of managing timelines, deadlines, deliverables and input from multiple stakeholders for solicitations occurring simultaneously is preferred. The Contract Management Specialist IV may act as team lead and subject matter expert for the contract development section handling day-to-day assignments, coaching and training for other contract development staff and assisting customers and staff with escalations and questions. The successful candidate may also stand in for the section supervisor when unavailable. The ideal candidate for this position is expected to be familiar with applicable policies and laws and to have experience ensuring contract compliance. Additionally, the successful candidate will have strong analytical, problem-solving, and organizational skills. Application: Each individual who submits an Application as provided in the Municipal Civil Service Rules and meet the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are Candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Your application should reflect your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., “see resume” or “see LinkedIn Profile”). The responses to the supplemental questions inquiring about experience should be reflected on your application. Resume and Cover Letter: You will be required to provide a complete resume and cover letter with this application, please note, NEITHER OF THESE WILL TAKE THE PLACE OF A FULLY COMPLETED APPLICATION . Skills Assessments: A competency assessment may be required to verify your skill set. 90-Day Provision for Additional Vacancy: This posting may be used to fill other similar positions within Austin Resource Recovery outside of the division listed above. Nepotism Policy: The City of Austin Nepotism Policy states, “No person, regardless of job title or length of tenure with the City, shall be employed in a position in which the relative has direct or indirect supervisory authority regarding the terms and conditions of their relative’s employment.” Virtual Interviews: Austin Resource Recovery may conduct virtual interviews. Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Physical Requirements: Tasks may involve bending, lifting, walking, carrying or using a force equal to lifting up to twenty (20) pounds. Prolonged periods of sitting at a desk and working on a computer. Benefits: Working with the City of Austin at Austin Resource Recovery ( ARR ) provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. This position is eligible for the Public Service Loan Forgiveness ( PSLF ) Program. This is a federal program designed to encourage individuals to work in public service by forgiving the balance of their federal student loans upon meeting program requirements. Military/Veteran: Veteran candidates will be required to provide a copy of their DD214 at the time of interview. Tobacco and Vape-Free Workplace: All Austin Resource Recovery locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any ARR worksite - including parking lot or in any personal vehicle located on the premises. Pay Range $31.81 - $39.76 Hours Monday - Friday 8:00 a.m. - 5:00 p.m. Employee will be required to work occasional early mornings, after hours or weekends due to business needs. *After probation period is over, there may be telework opportunities available. Job Close Date 09/09/2024 Type of Posting External Department Austin Resource Recovery Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 1520 Rutherford Lane Bldg. 1, Austin, Texas 78754 Preferred Qualifications Experience working in the Solid Waste industry Procurement experience in a public sector environment such as City, State, Federal or other public sector entities. Experience conducting contract analysis and contract clarification meetings with outside vendors Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Develops and drafts new contracts by analyzing market and economic conditions and applying current trends to contract development; preparing scopes of work and/or specifications; negotiating with vendors/contractors; writing terms and conditions; and developing effective performance measures; investigates alternative purchasing methods and recommends procedures for implementation. Limited signature authority as delegated by the Purchasing Office and relevant administrative bulletins. Manages and administers existing contracts by determining compliance through performance monitoring; negotiating and writing amendments and revisions to scopes of work and/or specifications. Resolves non-compliance issues by investigating and resolving contract-related discrepancies, complaints, and disputes between all involved parties; canceling and/or terminating contracts and negotiating settlement agreements; and resolving appeals and claims. Provides consulting expertise to internal and external customers by developing and providing formal contract management training, interpreting contractual provisions, and providing advice on all facets of contract development, administration and management. Provides contract information in response to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders. Prepares and presents reports by compiling, reviewing, and analyzing data and providing written and/or oral reports to management. Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of contract law, contracting practices, regulations, policies and techniques. Knowledge of contracts, including contract development, contract language, terms, conditions, etc. Knowledge of applicable Federal, State and Local laws. Knowledge of community resources and structures. Knowledge of city practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Skill in negotiation. Ability to interpret policies, procedures and regulations. Ability to impartially summarize and evaluate factors related to contracts. Ability to write specific terms of conditions for contracts. Ability to enforce contractual obligations. Ability to resolve complex, contractual issues. Ability to establish and maintain good working relationships with other City employees and the public. Ability to train others. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The Contract Management Specialist IV position minimum qualifications are: Graduation with a Bachelor’s degree from an accredited college or university plus four (4) years of experience in a related field. A Master’s Degree may substitute for required experience up to a maximum of two (2) years. Do you meet these minimum qualifications? Yes No * How many years of experience do you have in contracting practices and law, procurement, purchasing procedures, solicitation strategies and/or related experience? None 1 - 3 years 3 - 6 years 6 - 10 years MOre than 10 years * Please describe your experience with state or local government procurement processes including government contract purchases, developing request for proposals (RFPs) and request for information (RFI). In your answer please include which position(s) on your application where you gained this experience, how many years and detail what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Investigation (CBI) to be hired. I acknowledge and understand this position requires a Criminal Background Investigation (CBI). * Were you referred to this job opportunity by an Austin Resource Recovery employee? If yes, please provide the employee’s full name. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university plus four (4) years of experience in a related field. A Master’s Degree may substitute for required experience up to a maximum of two (2) years. Licenses or Certifications: None. Notes to Applicants Austin Resource Recovery ( ARR ) is an organization of 500 plus employees that provides residential curbside collection of trash, recycling, and composting to the residents of the Austin metropolitan area. Additional services include bulk and large brush collection, street sweeping, dead animal collection, and a drop-off center for hard-to-recycle items and household hazardous waste. This position will focus mostly on pre-contract award activities. The successful candidate will develop solicitations by preparing scopes of work and/or specifications, draft contracts and amendments, detail terms and conditions, compile specifications from multiple customers, and quantify contract deliverables, performance metrics and deadlines. The Contract Management Specialist IV will also manage the procurement process from inception to contract award and coordinate with the Central COA Purchasing Office to ensure the process continues to progress according to required deadlines. The ideal candidate will have experience and knowledge of solicitation development, Texas procurement laws and City of Austin procurement policies and processes. Experience with project management from the perspective of managing timelines, deadlines, deliverables and input from multiple stakeholders for solicitations occurring simultaneously is preferred. The Contract Management Specialist IV may act as team lead and subject matter expert for the contract development section handling day-to-day assignments, coaching and training for other contract development staff and assisting customers and staff with escalations and questions. The successful candidate may also stand in for the section supervisor when unavailable. The ideal candidate for this position is expected to be familiar with applicable policies and laws and to have experience ensuring contract compliance. Additionally, the successful candidate will have strong analytical, problem-solving, and organizational skills. Application: Each individual who submits an Application as provided in the Municipal Civil Service Rules and meet the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are Candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Your application should reflect your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., “see resume” or “see LinkedIn Profile”). The responses to the supplemental questions inquiring about experience should be reflected on your application. Resume and Cover Letter: You will be required to provide a complete resume and cover letter with this application, please note, NEITHER OF THESE WILL TAKE THE PLACE OF A FULLY COMPLETED APPLICATION . Skills Assessments: A competency assessment may be required to verify your skill set. 90-Day Provision for Additional Vacancy: This posting may be used to fill other similar positions within Austin Resource Recovery outside of the division listed above. Nepotism Policy: The City of Austin Nepotism Policy states, “No person, regardless of job title or length of tenure with the City, shall be employed in a position in which the relative has direct or indirect supervisory authority regarding the terms and conditions of their relative’s employment.” Virtual Interviews: Austin Resource Recovery may conduct virtual interviews. Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Physical Requirements: Tasks may involve bending, lifting, walking, carrying or using a force equal to lifting up to twenty (20) pounds. Prolonged periods of sitting at a desk and working on a computer. Benefits: Working with the City of Austin at Austin Resource Recovery ( ARR ) provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. This position is eligible for the Public Service Loan Forgiveness ( PSLF ) Program. This is a federal program designed to encourage individuals to work in public service by forgiving the balance of their federal student loans upon meeting program requirements. Military/Veteran: Veteran candidates will be required to provide a copy of their DD214 at the time of interview. Tobacco and Vape-Free Workplace: All Austin Resource Recovery locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any ARR worksite - including parking lot or in any personal vehicle located on the premises. Pay Range $31.81 - $39.76 Hours Monday - Friday 8:00 a.m. - 5:00 p.m. Employee will be required to work occasional early mornings, after hours or weekends due to business needs. *After probation period is over, there may be telework opportunities available. Job Close Date 09/09/2024 Type of Posting External Department Austin Resource Recovery Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 1520 Rutherford Lane Bldg. 1, Austin, Texas 78754 Preferred Qualifications Experience working in the Solid Waste industry Procurement experience in a public sector environment such as City, State, Federal or other public sector entities. Experience conducting contract analysis and contract clarification meetings with outside vendors Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Develops and drafts new contracts by analyzing market and economic conditions and applying current trends to contract development; preparing scopes of work and/or specifications; negotiating with vendors/contractors; writing terms and conditions; and developing effective performance measures; investigates alternative purchasing methods and recommends procedures for implementation. Limited signature authority as delegated by the Purchasing Office and relevant administrative bulletins. Manages and administers existing contracts by determining compliance through performance monitoring; negotiating and writing amendments and revisions to scopes of work and/or specifications. Resolves non-compliance issues by investigating and resolving contract-related discrepancies, complaints, and disputes between all involved parties; canceling and/or terminating contracts and negotiating settlement agreements; and resolving appeals and claims. Provides consulting expertise to internal and external customers by developing and providing formal contract management training, interpreting contractual provisions, and providing advice on all facets of contract development, administration and management. Provides contract information in response to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders. Prepares and presents reports by compiling, reviewing, and analyzing data and providing written and/or oral reports to management. Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of contract law, contracting practices, regulations, policies and techniques. Knowledge of contracts, including contract development, contract language, terms, conditions, etc. Knowledge of applicable Federal, State and Local laws. Knowledge of community resources and structures. Knowledge of city practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Skill in negotiation. Ability to interpret policies, procedures and regulations. Ability to impartially summarize and evaluate factors related to contracts. Ability to write specific terms of conditions for contracts. Ability to enforce contractual obligations. Ability to resolve complex, contractual issues. Ability to establish and maintain good working relationships with other City employees and the public. Ability to train others. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The Contract Management Specialist IV position minimum qualifications are: Graduation with a Bachelor’s degree from an accredited college or university plus four (4) years of experience in a related field. A Master’s Degree may substitute for required experience up to a maximum of two (2) years. Do you meet these minimum qualifications? Yes No * How many years of experience do you have in contracting practices and law, procurement, purchasing procedures, solicitation strategies and/or related experience? None 1 - 3 years 3 - 6 years 6 - 10 years MOre than 10 years * Please describe your experience with state or local government procurement processes including government contract purchases, developing request for proposals (RFPs) and request for information (RFI). In your answer please include which position(s) on your application where you gained this experience, how many years and detail what specific role you played. If you do not have this experience, please put N/A. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Investigation (CBI) to be hired. I acknowledge and understand this position requires a Criminal Background Investigation (CBI). * Were you referred to this job opportunity by an Austin Resource Recovery employee? If yes, please provide the employee’s full name. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
City of Austin, TX
Austin, TX, United States
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university, plus five (5) years of experience in a related field. Graduation with a graduate degree from an accredited college or university in a related field may substitute up to two (2) years of the required experience. Licenses and Certifications Required: None. Notes to Applicants THE DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS . Position Overview: Under minimal supervision and within their delegated procurement authority, this position will perform cradle-to-grave procurement and contracting activities supporting Capital Improvement Projects ( CIP ) using construction-related professional services procurement methods. All duties this position performs is outlined in the Job Description. This position is required to make presentations to internal and external customers, stakeholders, vendor communities, and the public. This lead position will perform a variety of procurement services for various City of Austin ( COA ) departments, specifically including the development, execution and management of Stand Alone or Rotation List Assignment-Based contracts from Professional Service Agreements (PSAs). Other duties include managing each Stand Alone PSA or Rotation List using department policies and procedures, and issuing assignments in an equitable manner using the established methodology. Additionally, responsibilities include managing all financial aspects of the assigned Stand Alone PSA or Rotation Lists to ensure the best use of authorizations for each consultant, as well as best use of funds in meeting the needs of various COA departments. Who We Are: Our department provides a variety of financial services and programs. The Financial Services Department ( FSD ) serves residents, vendors, and City departments. Our mission is to serve as a trusted steward of public resources with integrity and accountability to ensure a fiscally sound city. Our staff supports a wide variety of financial processes, including preparing the annual budget and annual fiscal report, procurement processes, franchise agreements, real estate transactions, and overseeing the City’s investment portfolio and debt management. As an internal support function within the larger City organization, FSD is proud to serve and act as a leader in financial management to its partner departments. Click here to read more about us online! Why Join Us? Meaningful Work Contribute to projects that improve the lives of the people in our community. Innovation and Collaboration Collaborate with diverse and talented teams, leveraging technology, continuous improvement, and best practices to drive progress in a variety of financial programs. Professional Growth and Development Achieve your professional goals. FSD offers opportunities to advance in multiple career paths, as well as a wide variety of learning opportunities. Work-Life Balance Enjoy a balanced lifestyle in a city renowned for its quality of life, outdoor activities, and cultural experiences. Hybrid Work Environment The City of Austin Flexible Work Arrangement Program is designed to empower employees and leaders to establish hybrid work arrangements that promote high levels of performance and engagement. Staff may be eligible to telework up to 50% within a two (2) week period. Work schedules are implemented to meet department requirements and are subject to change based on business needs. Health and Wellness The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally well. For employees that are covered, this includes low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Click here to review the City of Austin’s Employee Benefits Guide . Click here to watch a short City of Austin Employment Video . Application Details: A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. A resume is required. Please note: Your employment application will primarily be considered for interview qualification and compensation purposes. A resume will not be accepted in lieu of completed application. Employment history dates on resume should match online employment application. Employment history dates must include month and year. Additional Details: The Financial Services Department may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested. This position may require a skills assessment. If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required. This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are selected as the top candidate for a position, we may contact your current and former employer, as well as the references listed in your application. Please be sure you have listed at least 3 previous supervisors in the application with correct contact information. If you are identified as a top military candidate or a veteran, you must provide a copy of your DD-214. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. 90 Day Provision for Additional Vacancy: When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another candidate from the same candidate pool. Pay Range $35.04 - $44.67 Hours Monday - Friday 8:00 a.m. to 5:00 p.m. Telework opportunities may be available after an initial training period. Work schedules are implemented to meet the requirements of the department and are subject to change based on business needs. Staff eligible to telework must be in the office for at least 50% of their schedule within a two-week period. Job Close Date 09/13/2024 Type of Posting External Department Financial Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Rd, Austin, TX 78704 Preferred Qualifications Preferred Experience: Contract negotiation and submittal/assignment management skills in regards to contractual requirements Ability to lead a small team of two to three procurement specialists Construction and professional architectural and engineering procurement and contracting experience. Experience negotiating with contractors and/or consultants to reach mutually agreeable contract prices, rates, or costs. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Performs source selection and contract formation services including occasional informal solicitations such as Requests for Quotations ( RFQ ), issues purchase orders and single transaction contracts under the State’s formal threshold, participates under and leads cooperative contracts. Performs all formal solicitations above the formal threshold including Invitations for Bids ( IFB ), Requests for Proposals ( RFP ), and Requests for Qualifications ( RFQS ); solicitations for Citywide, revenue-generating, and concessions contracts; and solicitations for construction and construction-related professional services including alternative delivery methods. Performs contract management and contract administration services including order monitoring for delivery orders, purchase orders, and single transaction contracts; contract compliance monitoring for project contracts and term master agreements; and contract administration services for assigned contracts. Performs advisory and technical support services to assigned department customers, current and prospective contractors, and members of the public on a variety of procurement activities including procurement cards; delivery orders; purchase orders; informal source selection processes; all formal source selection processes; construction and construction-related professional services including alternative delivery methods, master agreements, order monitoring, participating under and leading cooperative contracts, contract management, contract administration, and category management. Performs category management of one or more groups of similar and/or related contracts as assigned; develops and maintains product, service, and contractual expertise within assigned categories; develops and maintains market intelligence within assigned categories; develops and executes strategic category plans; and develops and presents reports on the performance of category plans. Performs, as necessary, customer management for one or more departments as assigned; develops and maintains business, operational, and contractual dependencies of assigned departments; maintains effective working relationships with management, staff, and key stakeholders of assigned departments; leads or assists in the development of departmental procurement plans; monitors and reports on the performance of departmental procurement plans. Responsibilities- Supervision and/or Leadership Exercised: Performs a lead role in one or more projects and/or programs as assigned. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of public purchasing practices and techniques. Knowledge of applicable procurement statutes, ordinances, and codes. Knowledge of accounting and budgeting process as it relates to purchasing transactions. Knowledge of contract law, terms, and conditions. Knowledge of buying procedures, purchase orders, delivery orders, and the use of purchasing cards. Skill in alternative delivery methods for the procurement of construction and construction-related professional services. Skill in informal and all formal source selection processes including price competition Skill in contract negotiation and formation, contract management, and contract administration processes. Skill in contract category management. Skill in computes applications including spreadsheets, databases, and word processing software. Skill in establishing and maintaining good working relationships with other City employees and the public. Skill in effective oral and written communication. Skill in exercising good judgment, tact, and diplomacy. Skill in using automated purchasing systems. Ability to provide relationship management to assigned customer departments. Ability to develop and lead cross-functional teams. Ability to resolve complex formal contract disputes. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications of the Procurement Specialist IV position requires: Graduation from an accredited four-year college or university with a degree in Business or Public Administration, or related field and five (5) years of work experience in a related field. A graduate degree in a related field may substitute up to two (2) years of the required work experience. Do you meet the minimum qualifications of this position? Yes No * Please briefly describe how you meet the minimum qualifications above. (Open Ended Question) * Please describe your construction and professional architectural and engineering procurement and contracting experience. Please indicate which positions on your application where you gained this experience. (Open Ended Question) * Describe your experience in preparing and presenting information to groups. Indicate the position(s) listed on your application that support(s) your answer. (Open Ended Question) * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Do you have the ability to travel to more than one work location? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university, plus five (5) years of experience in a related field. Graduation with a graduate degree from an accredited college or university in a related field may substitute up to two (2) years of the required experience. Licenses and Certifications Required: None. Notes to Applicants THE DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS . Position Overview: Under minimal supervision and within their delegated procurement authority, this position will perform cradle-to-grave procurement and contracting activities supporting Capital Improvement Projects ( CIP ) using construction-related professional services procurement methods. All duties this position performs is outlined in the Job Description. This position is required to make presentations to internal and external customers, stakeholders, vendor communities, and the public. This lead position will perform a variety of procurement services for various City of Austin ( COA ) departments, specifically including the development, execution and management of Stand Alone or Rotation List Assignment-Based contracts from Professional Service Agreements (PSAs). Other duties include managing each Stand Alone PSA or Rotation List using department policies and procedures, and issuing assignments in an equitable manner using the established methodology. Additionally, responsibilities include managing all financial aspects of the assigned Stand Alone PSA or Rotation Lists to ensure the best use of authorizations for each consultant, as well as best use of funds in meeting the needs of various COA departments. Who We Are: Our department provides a variety of financial services and programs. The Financial Services Department ( FSD ) serves residents, vendors, and City departments. Our mission is to serve as a trusted steward of public resources with integrity and accountability to ensure a fiscally sound city. Our staff supports a wide variety of financial processes, including preparing the annual budget and annual fiscal report, procurement processes, franchise agreements, real estate transactions, and overseeing the City’s investment portfolio and debt management. As an internal support function within the larger City organization, FSD is proud to serve and act as a leader in financial management to its partner departments. Click here to read more about us online! Why Join Us? Meaningful Work Contribute to projects that improve the lives of the people in our community. Innovation and Collaboration Collaborate with diverse and talented teams, leveraging technology, continuous improvement, and best practices to drive progress in a variety of financial programs. Professional Growth and Development Achieve your professional goals. FSD offers opportunities to advance in multiple career paths, as well as a wide variety of learning opportunities. Work-Life Balance Enjoy a balanced lifestyle in a city renowned for its quality of life, outdoor activities, and cultural experiences. Hybrid Work Environment The City of Austin Flexible Work Arrangement Program is designed to empower employees and leaders to establish hybrid work arrangements that promote high levels of performance and engagement. Staff may be eligible to telework up to 50% within a two (2) week period. Work schedules are implemented to meet department requirements and are subject to change based on business needs. Health and Wellness The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally well. For employees that are covered, this includes low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Click here to review the City of Austin’s Employee Benefits Guide . Click here to watch a short City of Austin Employment Video . Application Details: A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. A resume is required. Please note: Your employment application will primarily be considered for interview qualification and compensation purposes. A resume will not be accepted in lieu of completed application. Employment history dates on resume should match online employment application. Employment history dates must include month and year. Additional Details: The Financial Services Department may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested. This position may require a skills assessment. If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required. This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are selected as the top candidate for a position, we may contact your current and former employer, as well as the references listed in your application. Please be sure you have listed at least 3 previous supervisors in the application with correct contact information. If you are identified as a top military candidate or a veteran, you must provide a copy of your DD-214. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. 90 Day Provision for Additional Vacancy: When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another candidate from the same candidate pool. Pay Range $35.04 - $44.67 Hours Monday - Friday 8:00 a.m. to 5:00 p.m. Telework opportunities may be available after an initial training period. Work schedules are implemented to meet the requirements of the department and are subject to change based on business needs. Staff eligible to telework must be in the office for at least 50% of their schedule within a two-week period. Job Close Date 09/13/2024 Type of Posting External Department Financial Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Rd, Austin, TX 78704 Preferred Qualifications Preferred Experience: Contract negotiation and submittal/assignment management skills in regards to contractual requirements Ability to lead a small team of two to three procurement specialists Construction and professional architectural and engineering procurement and contracting experience. Experience negotiating with contractors and/or consultants to reach mutually agreeable contract prices, rates, or costs. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Performs source selection and contract formation services including occasional informal solicitations such as Requests for Quotations ( RFQ ), issues purchase orders and single transaction contracts under the State’s formal threshold, participates under and leads cooperative contracts. Performs all formal solicitations above the formal threshold including Invitations for Bids ( IFB ), Requests for Proposals ( RFP ), and Requests for Qualifications ( RFQS ); solicitations for Citywide, revenue-generating, and concessions contracts; and solicitations for construction and construction-related professional services including alternative delivery methods. Performs contract management and contract administration services including order monitoring for delivery orders, purchase orders, and single transaction contracts; contract compliance monitoring for project contracts and term master agreements; and contract administration services for assigned contracts. Performs advisory and technical support services to assigned department customers, current and prospective contractors, and members of the public on a variety of procurement activities including procurement cards; delivery orders; purchase orders; informal source selection processes; all formal source selection processes; construction and construction-related professional services including alternative delivery methods, master agreements, order monitoring, participating under and leading cooperative contracts, contract management, contract administration, and category management. Performs category management of one or more groups of similar and/or related contracts as assigned; develops and maintains product, service, and contractual expertise within assigned categories; develops and maintains market intelligence within assigned categories; develops and executes strategic category plans; and develops and presents reports on the performance of category plans. Performs, as necessary, customer management for one or more departments as assigned; develops and maintains business, operational, and contractual dependencies of assigned departments; maintains effective working relationships with management, staff, and key stakeholders of assigned departments; leads or assists in the development of departmental procurement plans; monitors and reports on the performance of departmental procurement plans. Responsibilities- Supervision and/or Leadership Exercised: Performs a lead role in one or more projects and/or programs as assigned. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of public purchasing practices and techniques. Knowledge of applicable procurement statutes, ordinances, and codes. Knowledge of accounting and budgeting process as it relates to purchasing transactions. Knowledge of contract law, terms, and conditions. Knowledge of buying procedures, purchase orders, delivery orders, and the use of purchasing cards. Skill in alternative delivery methods for the procurement of construction and construction-related professional services. Skill in informal and all formal source selection processes including price competition Skill in contract negotiation and formation, contract management, and contract administration processes. Skill in contract category management. Skill in computes applications including spreadsheets, databases, and word processing software. Skill in establishing and maintaining good working relationships with other City employees and the public. Skill in effective oral and written communication. Skill in exercising good judgment, tact, and diplomacy. Skill in using automated purchasing systems. Ability to provide relationship management to assigned customer departments. Ability to develop and lead cross-functional teams. Ability to resolve complex formal contract disputes. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications of the Procurement Specialist IV position requires: Graduation from an accredited four-year college or university with a degree in Business or Public Administration, or related field and five (5) years of work experience in a related field. A graduate degree in a related field may substitute up to two (2) years of the required work experience. Do you meet the minimum qualifications of this position? Yes No * Please briefly describe how you meet the minimum qualifications above. (Open Ended Question) * Please describe your construction and professional architectural and engineering procurement and contracting experience. Please indicate which positions on your application where you gained this experience. (Open Ended Question) * Describe your experience in preparing and presenting information to groups. Indicate the position(s) listed on your application that support(s) your answer. (Open Ended Question) * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Do you have the ability to travel to more than one work location? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
City of Fort Lauderdale, FL
Fort Lauderdale, Florida, United States
POSITION SUMMARY The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers. The City of Fort Lauderdale is seeking a Senior Procurement Specialist to lead the Transportation and Mobility (TAM) Department procurement efforts. The Transportation and Mobility Department includes Parking Services, Transportation Services, Transportation Planning, and Project Management Divisions which procures goods, services, and deals with a variety of construction and development projects. The ideal candidate, through exceptional communication and organizational skills, will actively participate in the development and selection of supply sources by providing accurate and prompt market intelligence. This position reports to the City’s Procurement Division, but the selected candidate will coordinate with TAM staff on a daily basis, and it’s anticipated that the selected candidate will work at the Transportation & Mobility building. The ideal candidate would also perform large volume purchasing of construction projects utilizing design/bid/ build, Design Build, Construction Management at Risk and CCNA related solicitations. Experience in various other goods and services procurement is also preferred. Experience should include activities with a governmental agency or large business procuring a variety and volume of items. This is professional and responsible administrative work involving more complex large volume purchasing of goods, services, equipment and/or construction material, in compliance with laws and statutes. The employee works under general supervision and exercises considerable initiative and independent judgment in planning, scheduling and administering projects. Would you fit in? Apply now. Please Note: The duties of this position will include all of those duties set forth in the official job description. The City offers a wide variety of benefits to employees. In addition to the competitive benefits package and salary, the City participates in the Florida Retirement System (FRS) which offers an investment option and a pension option, and requires a 3% contribution from employees. New hires are automatically enrolled in FRS. Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit www.fortlauderdale.gov/PublicServiceLoanForgiveness for more information or to see if you qualify. This job classification is in Management Category IV for benefits purposes, which includes Five (5) additional Management Vacation Days and an Employee Expense Allowance of $120/month. This job classification is included within the bargaining unit represented by Federation of Public Employees and therefore is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Federation of Public Employees. ESSENTIAL JOB FUNCTIONS Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position. Consults with department personnel on procurement needs; advises on the best methods of purchasing required goods and services; provides technical assistance Conducts research, performs data analysis, disseminate information, and customize solicitation to meet user department needs Prepares invitations to bid and requests for proposals; finalizes specifications; coordinates legal documents and insurance requirements Conducts reviews and analysis of bids and proposals for solicitation compliance; reviews result with department personnel; Organizes, schedules and facilitates evaluation meetings. Negotiates professional services; conducts professional services research to forecast price trends; manages contract preparation and execution. Prepares purchasing Commission Agenda Memos (CAM); attention to details and timely manages the approval process Processes purchase requisitions; maintains purchase orders Administers multidepartment contracts to ensure full contractor compliance Manages contract renewals Assists with the training of staff as directed Performs related work as required JOB REQUIREMENTS & WORK ENVIRONMENT Bachelor's Degree from an accredited college or university in Accounting, Business, Finance, Public Administration, or related field. Must possess at least two (2) years of progressive experience in purchasing. Additional qualifying experience may be substituted for the required education on a year-for-year basis. Preferences: Certification as a Certified Public Professional Buyer (CPPB) or Purchasing professional certification Knowledge of public procurement laws, ordinances, practices and techniques Two (2) or more years of procurement experience in a governmental entity SPECIAL REQUIREMENTS: Essential Employees may be required to work during a declared emergency. The employee’s Department Head will determine who will be required to work. PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time. The position involves light physical demands, such as exerting up to 30 lbs. of force occasionally, and/or up to 15 lbs. of force frequently, and/or a negligible amount of force constantly to move objects. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. HOW TO APPLY/ VETERAN INFORMATION Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method. Applicants must attain a minimum score of 70 in each part of the examination in order to qualify. An eligible veteran who enters an open-competitive examination shall receive preference points added to the total passing score earned in the examination as provided for in the Florida Statutes. To obtain veteran's preference, candidates MUST submit a copy of separation papers and the City of Fort Lauderdale's veteran's preference claim form ( J-204 ). The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance. Click here for an overview of employment informationincluding our benefits package and click here for additional managementbenefits. Closing Date/Time: Continuous
POSITION SUMMARY The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers. The City of Fort Lauderdale is seeking a Senior Procurement Specialist to lead the Transportation and Mobility (TAM) Department procurement efforts. The Transportation and Mobility Department includes Parking Services, Transportation Services, Transportation Planning, and Project Management Divisions which procures goods, services, and deals with a variety of construction and development projects. The ideal candidate, through exceptional communication and organizational skills, will actively participate in the development and selection of supply sources by providing accurate and prompt market intelligence. This position reports to the City’s Procurement Division, but the selected candidate will coordinate with TAM staff on a daily basis, and it’s anticipated that the selected candidate will work at the Transportation & Mobility building. The ideal candidate would also perform large volume purchasing of construction projects utilizing design/bid/ build, Design Build, Construction Management at Risk and CCNA related solicitations. Experience in various other goods and services procurement is also preferred. Experience should include activities with a governmental agency or large business procuring a variety and volume of items. This is professional and responsible administrative work involving more complex large volume purchasing of goods, services, equipment and/or construction material, in compliance with laws and statutes. The employee works under general supervision and exercises considerable initiative and independent judgment in planning, scheduling and administering projects. Would you fit in? Apply now. Please Note: The duties of this position will include all of those duties set forth in the official job description. The City offers a wide variety of benefits to employees. In addition to the competitive benefits package and salary, the City participates in the Florida Retirement System (FRS) which offers an investment option and a pension option, and requires a 3% contribution from employees. New hires are automatically enrolled in FRS. Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit www.fortlauderdale.gov/PublicServiceLoanForgiveness for more information or to see if you qualify. This job classification is in Management Category IV for benefits purposes, which includes Five (5) additional Management Vacation Days and an Employee Expense Allowance of $120/month. This job classification is included within the bargaining unit represented by Federation of Public Employees and therefore is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Federation of Public Employees. ESSENTIAL JOB FUNCTIONS Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position. Consults with department personnel on procurement needs; advises on the best methods of purchasing required goods and services; provides technical assistance Conducts research, performs data analysis, disseminate information, and customize solicitation to meet user department needs Prepares invitations to bid and requests for proposals; finalizes specifications; coordinates legal documents and insurance requirements Conducts reviews and analysis of bids and proposals for solicitation compliance; reviews result with department personnel; Organizes, schedules and facilitates evaluation meetings. Negotiates professional services; conducts professional services research to forecast price trends; manages contract preparation and execution. Prepares purchasing Commission Agenda Memos (CAM); attention to details and timely manages the approval process Processes purchase requisitions; maintains purchase orders Administers multidepartment contracts to ensure full contractor compliance Manages contract renewals Assists with the training of staff as directed Performs related work as required JOB REQUIREMENTS & WORK ENVIRONMENT Bachelor's Degree from an accredited college or university in Accounting, Business, Finance, Public Administration, or related field. Must possess at least two (2) years of progressive experience in purchasing. Additional qualifying experience may be substituted for the required education on a year-for-year basis. Preferences: Certification as a Certified Public Professional Buyer (CPPB) or Purchasing professional certification Knowledge of public procurement laws, ordinances, practices and techniques Two (2) or more years of procurement experience in a governmental entity SPECIAL REQUIREMENTS: Essential Employees may be required to work during a declared emergency. The employee’s Department Head will determine who will be required to work. PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time. The position involves light physical demands, such as exerting up to 30 lbs. of force occasionally, and/or up to 15 lbs. of force frequently, and/or a negligible amount of force constantly to move objects. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. HOW TO APPLY/ VETERAN INFORMATION Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method. Applicants must attain a minimum score of 70 in each part of the examination in order to qualify. An eligible veteran who enters an open-competitive examination shall receive preference points added to the total passing score earned in the examination as provided for in the Florida Statutes. To obtain veteran's preference, candidates MUST submit a copy of separation papers and the City of Fort Lauderdale's veteran's preference claim form ( J-204 ). The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance. Click here for an overview of employment informationincluding our benefits package and click here for additional managementbenefits. Closing Date/Time: Continuous