CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Purpose of Job Provides higher level accounting support in one or more of following areas: accounts receivable, billing and collections support. This is an experienced, skilled, or technical accounting level capable of carrying out most assignments typical of the position or specialty with limited guidance or review. This role is a non-supervisory position. The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. General responsibilities will include: Demonstrates substantial understanding of the job requirements and applies knowledge and skills to a wide range of tasks within one or more of the following areas. Checks and verifies accounts receivable, accounts payable records. Prepares invoices and vouchers. Types, files, posts ledger and general journal entries. Balances accounts receivable, accounts payable records. Uses automated systems to input data, generate reports, conduct specialized research projects, and respond to inquiries. Provides administrative support in collections process. Prepares outstanding accounts reports and gathers credit and/or reference information. Maintains databases by entering, updating, and retrieving data as well as formatting and generating reports. Assists in resolution of outstanding invoice problems from past due accounts. Responds to inquiries from customers or external collection resources. May place calls or send messages to those with unresolved issues. Identify opportunities to further; improve efficiency and effectiveness of processes, procedures, and information reporting. Deal professionally, effectively, and appropriately with all personnel and customers. Communicate effectively, both orally and in writing, with all department personnel, City officials and outside professionals. Maintains knowledge base of information related to Office of Revenue processes to provide best in class customer service by answering customer concerns confidently and accurately. Other business-related duties and special projects as needed. Specific Responsibilities may include: Monthly financials analysis reporting on all revenue’s streams through various subsystems, such as business licensing, Oracle, etc. Manage the billing process for assigned revenue stream prescribed by ordinance. Contact customers across all revenue streams to identify payment anomalies. Contact customers monthly to update contact information and collect outstanding revenue Analyze and explain monthly revenue anomalies and determine the impact on revenues on a monthly or annual basis Resolve Siebel Service Requests (SRs) within 5 business days. Responsible for reducing aged receivables. Answer customer inquiries via personal contact, phone, and/or email. Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Basic knowledge of GAAP. Ability to compile and explain complex reports. Results and deadline driven. Solid understanding of financial and accounting practices, policies, and procedures. Skill in use of Microsoft Office, accounting software, databases. Good planning, organizational and communication skills. Ability to handle escalated issues. Ability to train new employees and/or interns. Ability to compile simple reports. Ability to use independent judgment and discretion Highly proficient in use of Microsoft Office, accounting software, databases, and good interpersonal skills. Ability to process numbers quickly and accurately. Ability to spot inconsistencies and either troubleshoot issues as they arise or escalate to higher level. Excellent technical, oral, and written communication skills to effectively communicate across all levels of management and employees. Providing outstanding customer satisfaction (internally and externally); Willingness and ability to multi-task in a high energy and fast paced work environment; Providing detail oriented and organized work products; Performing proactively and with flexibility; Working cooperatively and collaboratively with all levels of employees and management to maximize performance, creativity, problem solving and results. Aptitude to deal with confidential matters tactfully and with good judgment; Collaborative team player working out solutions for delivery; Analytical skills to research, report, and troubleshoot process inefficiencies; Ability to follow direction and work independently; Knowledge of Job Has knowledge of cash management, billing, and accounts receivables as necessary in the completion of daily operational responsibilities. Can follow policies, procedures, plans and activities. Can follow long-term goals for the department to promote effectiveness and efficiency. Ability to keep abreast of any changes in policy, methods, operational needs, etc. Can effectively communicate and interact with management, employees, and members of the public. Can assemble information. Have good organizational, human relations, and technical skills. Has the ability to follow regulations, procedures, and related information. Is knowledgeable and skilled in the use of computers. Can read, understand, and interpret collection reports and related materials. Standard Performance Indicators (not intended to be all-inclusive) Adhere to all COA and DOF policies. Become fully cross-trained in all billing areas. Minimum Training and Experience Required to Perform Essential Job Functions Completion of Technical or Vocational course of study or associate degree in accounting. 5 years of accounting experience in multiple areas of accounting. Preferred Education & Experience Undergraduate degree in accounting or financial business-related field. 5+ years in an accounts receivable and/or billing organization. Intermediate level skill in use of Microsoft Office Suite and accounting software databases. Closing Date/Time: 2024-08-29
Jun 29, 2024
Full Time
Purpose of Job Provides higher level accounting support in one or more of following areas: accounts receivable, billing and collections support. This is an experienced, skilled, or technical accounting level capable of carrying out most assignments typical of the position or specialty with limited guidance or review. This role is a non-supervisory position. The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. General responsibilities will include: Demonstrates substantial understanding of the job requirements and applies knowledge and skills to a wide range of tasks within one or more of the following areas. Checks and verifies accounts receivable, accounts payable records. Prepares invoices and vouchers. Types, files, posts ledger and general journal entries. Balances accounts receivable, accounts payable records. Uses automated systems to input data, generate reports, conduct specialized research projects, and respond to inquiries. Provides administrative support in collections process. Prepares outstanding accounts reports and gathers credit and/or reference information. Maintains databases by entering, updating, and retrieving data as well as formatting and generating reports. Assists in resolution of outstanding invoice problems from past due accounts. Responds to inquiries from customers or external collection resources. May place calls or send messages to those with unresolved issues. Identify opportunities to further; improve efficiency and effectiveness of processes, procedures, and information reporting. Deal professionally, effectively, and appropriately with all personnel and customers. Communicate effectively, both orally and in writing, with all department personnel, City officials and outside professionals. Maintains knowledge base of information related to Office of Revenue processes to provide best in class customer service by answering customer concerns confidently and accurately. Other business-related duties and special projects as needed. Specific Responsibilities may include: Monthly financials analysis reporting on all revenue’s streams through various subsystems, such as business licensing, Oracle, etc. Manage the billing process for assigned revenue stream prescribed by ordinance. Contact customers across all revenue streams to identify payment anomalies. Contact customers monthly to update contact information and collect outstanding revenue Analyze and explain monthly revenue anomalies and determine the impact on revenues on a monthly or annual basis Resolve Siebel Service Requests (SRs) within 5 business days. Responsible for reducing aged receivables. Answer customer inquiries via personal contact, phone, and/or email. Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Basic knowledge of GAAP. Ability to compile and explain complex reports. Results and deadline driven. Solid understanding of financial and accounting practices, policies, and procedures. Skill in use of Microsoft Office, accounting software, databases. Good planning, organizational and communication skills. Ability to handle escalated issues. Ability to train new employees and/or interns. Ability to compile simple reports. Ability to use independent judgment and discretion Highly proficient in use of Microsoft Office, accounting software, databases, and good interpersonal skills. Ability to process numbers quickly and accurately. Ability to spot inconsistencies and either troubleshoot issues as they arise or escalate to higher level. Excellent technical, oral, and written communication skills to effectively communicate across all levels of management and employees. Providing outstanding customer satisfaction (internally and externally); Willingness and ability to multi-task in a high energy and fast paced work environment; Providing detail oriented and organized work products; Performing proactively and with flexibility; Working cooperatively and collaboratively with all levels of employees and management to maximize performance, creativity, problem solving and results. Aptitude to deal with confidential matters tactfully and with good judgment; Collaborative team player working out solutions for delivery; Analytical skills to research, report, and troubleshoot process inefficiencies; Ability to follow direction and work independently; Knowledge of Job Has knowledge of cash management, billing, and accounts receivables as necessary in the completion of daily operational responsibilities. Can follow policies, procedures, plans and activities. Can follow long-term goals for the department to promote effectiveness and efficiency. Ability to keep abreast of any changes in policy, methods, operational needs, etc. Can effectively communicate and interact with management, employees, and members of the public. Can assemble information. Have good organizational, human relations, and technical skills. Has the ability to follow regulations, procedures, and related information. Is knowledgeable and skilled in the use of computers. Can read, understand, and interpret collection reports and related materials. Standard Performance Indicators (not intended to be all-inclusive) Adhere to all COA and DOF policies. Become fully cross-trained in all billing areas. Minimum Training and Experience Required to Perform Essential Job Functions Completion of Technical or Vocational course of study or associate degree in accounting. 5 years of accounting experience in multiple areas of accounting. Preferred Education & Experience Undergraduate degree in accounting or financial business-related field. 5+ years in an accounts receivable and/or billing organization. Intermediate level skill in use of Microsoft Office Suite and accounting software databases. Closing Date/Time: 2024-08-29
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Posting Expires: Until Fiiled Salary Range: $18.80-$23.48 General Description and Classification Standards Provides higher-level accounting support in accounts payable. This is an experienced, skilled, or technical level position capable of completing a variety of tasks with limited guidance. Accounts Payable Specialist focuses on customer-based accounting responsibilities in accordance with the Department of Aviation’s procedures and core values. Provides financial, administrative, and clerical support by ensuring payments are completed and expenses are controlled by processing, verifying, and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner. The role is an experienced skill level capable of carrying out most assignments typical in accounts payable. Supervision Received Works under minimal supervision; follow standardized procedures and written instructions to accomplish assigned tasks. Minimum Qualifications Education and Experience 1. Associate degree in accounting or business related field. 2. 1- 3 years of professional experience in a billing/accounts receivable/customer facing role 3. Demonstrated experience in managing a process(es). 4. Basic understanding of principles of accounting. 5. Intermediate-level skill in the use of Microsoft Office Suite and accounting software databases. 6. Proficiency in MS Office (Excel and Word) and Outlook. Preferred Education & Experience • Bachelor’s Degree in Accounting, Finance, and/or Business Administration. • Up to 5 years of Oracle system experience. • Experience working knowledge with Oracle, PeopleSoft, Great Plans, JD Edwards, SAP. • Experience in working with Oracle Cloud environment. • Minimum 3-5 years’ experience in an A/P role or accounting experience. Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with the job. It is the policy of the City of Atlanta (“COA”) that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department. The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran’s status or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce. Closing Date/Time: 2025-05-30
May 30, 2024
Full Time
Posting Expires: Until Fiiled Salary Range: $18.80-$23.48 General Description and Classification Standards Provides higher-level accounting support in accounts payable. This is an experienced, skilled, or technical level position capable of completing a variety of tasks with limited guidance. Accounts Payable Specialist focuses on customer-based accounting responsibilities in accordance with the Department of Aviation’s procedures and core values. Provides financial, administrative, and clerical support by ensuring payments are completed and expenses are controlled by processing, verifying, and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner. The role is an experienced skill level capable of carrying out most assignments typical in accounts payable. Supervision Received Works under minimal supervision; follow standardized procedures and written instructions to accomplish assigned tasks. Minimum Qualifications Education and Experience 1. Associate degree in accounting or business related field. 2. 1- 3 years of professional experience in a billing/accounts receivable/customer facing role 3. Demonstrated experience in managing a process(es). 4. Basic understanding of principles of accounting. 5. Intermediate-level skill in the use of Microsoft Office Suite and accounting software databases. 6. Proficiency in MS Office (Excel and Word) and Outlook. Preferred Education & Experience • Bachelor’s Degree in Accounting, Finance, and/or Business Administration. • Up to 5 years of Oracle system experience. • Experience working knowledge with Oracle, PeopleSoft, Great Plans, JD Edwards, SAP. • Experience in working with Oracle Cloud environment. • Minimum 3-5 years’ experience in an A/P role or accounting experience. Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with the job. It is the policy of the City of Atlanta (“COA”) that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department. The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran’s status or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce. Closing Date/Time: 2025-05-30
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Accounts Payable Analyst Classification Administrative Analyst/Specialist - Non-Exempt AutoReqId 540854 Department Accounts Payable Sub-Division Associate Vice President of Financial Services Salary Range Classification Range $3,694 - $7,131 per month (Hiring range depending on qualifications, not anticipated to exceed $3,694 - $4,500 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Division of Administration and Finance serves as the backbone of the Cal State Fullerton (CSUF) campus, managing a wide array of operations from maintaining and enhancing university buildings and grounds to providing important business support services. Campus beautification, classroom improvements, and technological advancements, continue to be a priority as we enhance the learning environment and facilities. It is the mission of the Division to provide customer-focused administrative support and steward our physical and financial resources to fulfill the university’s mission and support student success. Partnership with our diverse campus community and its many stakeholders are important in helping our operations provide excellent customer service and results. We seek an exceptional individual to join our team as the Accounts Payable Analyst (Administrative Analyst/Specialist - Non-Exempt). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the direction of the Director of Accounts Payable and Travel, the Administrative Analyst/Specialist - Non-Exempt is responsible for various accounts payable and travel processing functions for the University. Provides technical support and customer service to the entire campus community and coordinates official University approved payments. Communicates, interprets, and applies federal, state, California State University (CSU) and CSUF policies and procedures. Duties include analytical and technical responsibilities in the processing of accounts payable, travel, and check run process. This position requires handling multiple work priorities under general supervision, using independent and sound judgment that is of limited to moderate complexity in nature. The Administrative Analyst/Specialist-Non-Exempt must have working knowledge and understanding of CSU policies, regulations and compliance to successfully perform the job, and address general inquiries. The output of work is accountability, consistency, and ability to make independent decisions and exercise sound judgment. Provides backup support when staff is out of the office and ongoing support during the month-end and year-end close processes. Interfaces with the appropriate CSUF departments, employees and vendors to address and problem-solve open issues. As a member of the Accounts Payable team, supports efforts in promoting an inclusive environment of teamwork and will contribute towards ensuring diversity, equity, and inclusion are incorporated in department operations, programs, and services. Will represent Accounts Payable by providing excellent customer service to supporting the needs of the campus community. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs. Working knowledge of the general practices, program or administrative specialty. Basic knowledge of and the ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit or administrative specialty. Knowledge of and the ability to apply basic methods and procedures used for research and statistical analysis. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to make independent decisions, exercise sound judgment, handle multiple priorities, and organize and plan work assignments. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain cooperative working relationships. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Technical abilities to effectively use an integrated enterprise resource planning (ERP) Finance system such as PeopleSoft. Familiarity with PeopleSoft AP-PO module and data warehouse queries. Effective use of the Internet/Intranet and business software applications such as Microsoft Word, Excel, and Outlook. Previous experience working in accounts payable department. Experience using Concur. General knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices. Ability to review financial documents for accuracy, completeness, validity, and adherence to standards. Ability to compute and post numbers rapidly and accurately. Ability to maintain files and records; identify, trace, and correct errors. Ability to follow directions; interpret and apply written rules and regulations. Ability to establish and maintain effective working relationships with others. Ability to exercise tact, courtesy, alertness, and good judgment in responding to others. Ability to use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid. License/Certifications A Valid California Driver’s License. Live Scan required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jul 04 2024 Pacific Daylight Time Applications close: Jul 18 2024 Pacific Daylight Time Closing Date/Time:
Jul 05, 2024
Job Title Accounts Payable Analyst Classification Administrative Analyst/Specialist - Non-Exempt AutoReqId 540854 Department Accounts Payable Sub-Division Associate Vice President of Financial Services Salary Range Classification Range $3,694 - $7,131 per month (Hiring range depending on qualifications, not anticipated to exceed $3,694 - $4,500 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Division of Administration and Finance serves as the backbone of the Cal State Fullerton (CSUF) campus, managing a wide array of operations from maintaining and enhancing university buildings and grounds to providing important business support services. Campus beautification, classroom improvements, and technological advancements, continue to be a priority as we enhance the learning environment and facilities. It is the mission of the Division to provide customer-focused administrative support and steward our physical and financial resources to fulfill the university’s mission and support student success. Partnership with our diverse campus community and its many stakeholders are important in helping our operations provide excellent customer service and results. We seek an exceptional individual to join our team as the Accounts Payable Analyst (Administrative Analyst/Specialist - Non-Exempt). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the direction of the Director of Accounts Payable and Travel, the Administrative Analyst/Specialist - Non-Exempt is responsible for various accounts payable and travel processing functions for the University. Provides technical support and customer service to the entire campus community and coordinates official University approved payments. Communicates, interprets, and applies federal, state, California State University (CSU) and CSUF policies and procedures. Duties include analytical and technical responsibilities in the processing of accounts payable, travel, and check run process. This position requires handling multiple work priorities under general supervision, using independent and sound judgment that is of limited to moderate complexity in nature. The Administrative Analyst/Specialist-Non-Exempt must have working knowledge and understanding of CSU policies, regulations and compliance to successfully perform the job, and address general inquiries. The output of work is accountability, consistency, and ability to make independent decisions and exercise sound judgment. Provides backup support when staff is out of the office and ongoing support during the month-end and year-end close processes. Interfaces with the appropriate CSUF departments, employees and vendors to address and problem-solve open issues. As a member of the Accounts Payable team, supports efforts in promoting an inclusive environment of teamwork and will contribute towards ensuring diversity, equity, and inclusion are incorporated in department operations, programs, and services. Will represent Accounts Payable by providing excellent customer service to supporting the needs of the campus community. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs. Working knowledge of the general practices, program or administrative specialty. Basic knowledge of and the ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit or administrative specialty. Knowledge of and the ability to apply basic methods and procedures used for research and statistical analysis. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to make independent decisions, exercise sound judgment, handle multiple priorities, and organize and plan work assignments. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain cooperative working relationships. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Technical abilities to effectively use an integrated enterprise resource planning (ERP) Finance system such as PeopleSoft. Familiarity with PeopleSoft AP-PO module and data warehouse queries. Effective use of the Internet/Intranet and business software applications such as Microsoft Word, Excel, and Outlook. Previous experience working in accounts payable department. Experience using Concur. General knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices. Ability to review financial documents for accuracy, completeness, validity, and adherence to standards. Ability to compute and post numbers rapidly and accurately. Ability to maintain files and records; identify, trace, and correct errors. Ability to follow directions; interpret and apply written rules and regulations. Ability to establish and maintain effective working relationships with others. Ability to exercise tact, courtesy, alertness, and good judgment in responding to others. Ability to use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid. License/Certifications A Valid California Driver’s License. Live Scan required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jul 04 2024 Pacific Daylight Time Applications close: Jul 18 2024 Pacific Daylight Time Closing Date/Time:
City of Galveston, TX
Galveston, Texas, United States
Job Description Under general supervision, performs various technical accounting and bookkeeping functions for the City’s Finance Department. ESSENTIAL FUNCTIONS : Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following: Maintains and updates accounts receivable records; prepares and issues invoices and notices; receives documentation and data enters records into an automated system. Performs monthly accounts receivable reconciliations; performs data entry for check runs. Receives and balances the Hotel Occupancy Tax Fund. Maintains liquor license records; distributes renewal letters. Performs research regarding the status of accounts payable/receivable. Allocates electrical, print shop, copy paper, gas, credit card, mailroom and garage charges; obtains information from respective department; prepares spreadsheets and creates journal entries. Monitors customer accounts for non-payment and/or delayed payments. Receives invoices from vendors; performs scans for each department; ensures timely payments are made to vendors. Conducts bank reconciliations for payroll and health insurance accounts. Audits check runs; conducts weekly pre-audits; ensures checks are issued correctly to vendors. Provides assistance to professional accounting staff as necessary. Perform records retention for the Finance Department; files processed journal entries and paid purchase orders. Monitors customer accounts for non-payment and/or delayed payments. Processes public records requests. Performs various projects as assigned. May provide training to other accounting staff. May serve as the backup to the Payroll Administrator. Supports the relationship between the City of Galveston and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. Employees may at any time be required to work in order to provide for the safety and well-being of the general public, including the delivery and restoration of vital services, in the event of an emergency. KNOWLEDGE AND SKILLS: Knowledge: City organization, operations, policies, and procedures. Basic accounting principles (GAAP) and government accounting standards (GASB). Accounts payable/receivable principles and practices. Records retention principles and practices. Payroll processing principles and practices. Principles and practices of customer service. Principles and practices of project management. Business and personal computers, and spreadsheet software applications. Skill in: Handling situations requiring diplomacy, fairness, firmness and sound judgment. Providing efficient customer service. Multi-tasking Performing data entry with a high degree of accuracy. Understanding and applying City policies and procedures, and applicable federal and state regulations. Organizing and maintaining records and analyzing data. Establishing and maintaining cooperative working relationships with all levels within the City. Communicating effectively verbally and in writing. MINIMUM QUALIFICATIONS: Associate Degree in Accounting or a related field; AND two years’ experience in accounts payable/receivable operations; ORan equivalent combination of education and experience. LICENSE AND CERTIFICATION: None. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed primarily in a standard office environment. May be required to lift and carry items weighing up to 25 pounds. Closing Date/Time: September 27, 2024 at 11:59 PM CST
May 03, 2024
Full Time
Job Description Under general supervision, performs various technical accounting and bookkeeping functions for the City’s Finance Department. ESSENTIAL FUNCTIONS : Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following: Maintains and updates accounts receivable records; prepares and issues invoices and notices; receives documentation and data enters records into an automated system. Performs monthly accounts receivable reconciliations; performs data entry for check runs. Receives and balances the Hotel Occupancy Tax Fund. Maintains liquor license records; distributes renewal letters. Performs research regarding the status of accounts payable/receivable. Allocates electrical, print shop, copy paper, gas, credit card, mailroom and garage charges; obtains information from respective department; prepares spreadsheets and creates journal entries. Monitors customer accounts for non-payment and/or delayed payments. Receives invoices from vendors; performs scans for each department; ensures timely payments are made to vendors. Conducts bank reconciliations for payroll and health insurance accounts. Audits check runs; conducts weekly pre-audits; ensures checks are issued correctly to vendors. Provides assistance to professional accounting staff as necessary. Perform records retention for the Finance Department; files processed journal entries and paid purchase orders. Monitors customer accounts for non-payment and/or delayed payments. Processes public records requests. Performs various projects as assigned. May provide training to other accounting staff. May serve as the backup to the Payroll Administrator. Supports the relationship between the City of Galveston and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. Employees may at any time be required to work in order to provide for the safety and well-being of the general public, including the delivery and restoration of vital services, in the event of an emergency. KNOWLEDGE AND SKILLS: Knowledge: City organization, operations, policies, and procedures. Basic accounting principles (GAAP) and government accounting standards (GASB). Accounts payable/receivable principles and practices. Records retention principles and practices. Payroll processing principles and practices. Principles and practices of customer service. Principles and practices of project management. Business and personal computers, and spreadsheet software applications. Skill in: Handling situations requiring diplomacy, fairness, firmness and sound judgment. Providing efficient customer service. Multi-tasking Performing data entry with a high degree of accuracy. Understanding and applying City policies and procedures, and applicable federal and state regulations. Organizing and maintaining records and analyzing data. Establishing and maintaining cooperative working relationships with all levels within the City. Communicating effectively verbally and in writing. MINIMUM QUALIFICATIONS: Associate Degree in Accounting or a related field; AND two years’ experience in accounts payable/receivable operations; ORan equivalent combination of education and experience. LICENSE AND CERTIFICATION: None. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed primarily in a standard office environment. May be required to lift and carry items weighing up to 25 pounds. Closing Date/Time: September 27, 2024 at 11:59 PM CST
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Contracts Specialist Classification Administrative Analyst/Specialist - Exempt II AutoReqId 538722 Department Contracts and Procurement Sub-Division Business and Administrative Services Salary Range Classification Range $5,273 - $9,537 per month (Hiring range depending on qualifications, not anticipated to exceed $5,273 - $7,917 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Contracts and Procurement department provides the campus community with cost efficient and effective handling of acquisitions and contracting needs in accordance with State laws and CSU policies. We seek an exceptional individual to join our team as the Contracts Specialist (Administrative Analyst/Specialist - Exempt II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision of the Associate Director of Contracts and Procurement, the Contract Specialist is responsible for preparing highly complex contracts and/or coordination of a specific purchasing function, including independent problem solving for major purchasing campus wide. These responsibilities include assistance with long-term planning, policy recommendations, and/or procedural changes for a particular functional area. The main focus of the Contracts Specialist will be the processing of affiliation agreements, including nursing, teaching, and clinical agreements, service learning, Memorandums of Understanding (MOU's), assisting with minor construction/public works projects, architecture, and engineering agreements. In addition, the Contracts Specialist will be responsible for administering all aspects of the IFB and Request for Proposal (RFP) solicitation processes such as project job walks, bidder's conferences, evaluation of bids and contractor management; and service agreements terms and conditions writing and assisting departments to write specifications. The Contracts Specialist will also be expected to procure goods and services, and other associated purchasing activities. The Contract Specialist is the highest technical specialist for agreements, contracts, consortium projects, public works, repair projects, Insurance matters, and annual reporting. The majority of assignments are at the advanced level. As a member of the Contracts and Procurement Team, the Contracts Specialist supports efforts in promoting an inclusive environment of teamwork and will contribute towards ensuring diversity, equity, and inclusion are incorporated in department operations, programs, and services. The Contracts Specialist will represent the Contracts and Procurement Team in campus events and provide excellent customer service to supporting the needs of the campus community. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor’s degree from an accredited four-year college or university or equivalent in Accounting, Finance, or related field. Several years of experience in Accounting, Finance, or Information Technology. Knowledge or familiarity with integrated financial accounting systems, CFS, and PeopleSoft/queries. Knowledge of accounts payable processes, travel, and procurement policies and procedures. Ability to effectively use integrated accounting systems and Microsoft Office suite. Possession of the analytical and technical skills necessary to troubleshoot, research, and resolve transactions. Full life cycle Concur implementation experience and/or several years of Concur maintenance experience. Excellent written, verbal, interpersonal, and communication skills. Ability to provide excellent customer services to end-users in a diverse, inclusive, and equitable environment. Self-motivated and works independently and as part of a team. Working experience in higher education or public agencies. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. CSU experience, knowledge of State and CSU policies and procedures. Knowledge/experience with PeopleSoft financial systems as it relates to the procurement function. Knowledge of CSU Public Works bidding (Multiple Project Delivery Methods) and contracting. Experience and knowledge of clinical, affiliation, and student learning agreements. Procurement professional certification such as Certified Professional Public Buyer (CPPB) or Certified Professional in Supply Management (CPSM). License/Certifications A Valid California Driver’s License. Live Scan Required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Apr 25 2024 Pacific Daylight Time Applications close: Jul 11 2024 Pacific Daylight Time Closing Date/Time:
Jul 06, 2024
Job Title Contracts Specialist Classification Administrative Analyst/Specialist - Exempt II AutoReqId 538722 Department Contracts and Procurement Sub-Division Business and Administrative Services Salary Range Classification Range $5,273 - $9,537 per month (Hiring range depending on qualifications, not anticipated to exceed $5,273 - $7,917 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Contracts and Procurement department provides the campus community with cost efficient and effective handling of acquisitions and contracting needs in accordance with State laws and CSU policies. We seek an exceptional individual to join our team as the Contracts Specialist (Administrative Analyst/Specialist - Exempt II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision of the Associate Director of Contracts and Procurement, the Contract Specialist is responsible for preparing highly complex contracts and/or coordination of a specific purchasing function, including independent problem solving for major purchasing campus wide. These responsibilities include assistance with long-term planning, policy recommendations, and/or procedural changes for a particular functional area. The main focus of the Contracts Specialist will be the processing of affiliation agreements, including nursing, teaching, and clinical agreements, service learning, Memorandums of Understanding (MOU's), assisting with minor construction/public works projects, architecture, and engineering agreements. In addition, the Contracts Specialist will be responsible for administering all aspects of the IFB and Request for Proposal (RFP) solicitation processes such as project job walks, bidder's conferences, evaluation of bids and contractor management; and service agreements terms and conditions writing and assisting departments to write specifications. The Contracts Specialist will also be expected to procure goods and services, and other associated purchasing activities. The Contract Specialist is the highest technical specialist for agreements, contracts, consortium projects, public works, repair projects, Insurance matters, and annual reporting. The majority of assignments are at the advanced level. As a member of the Contracts and Procurement Team, the Contracts Specialist supports efforts in promoting an inclusive environment of teamwork and will contribute towards ensuring diversity, equity, and inclusion are incorporated in department operations, programs, and services. The Contracts Specialist will represent the Contracts and Procurement Team in campus events and provide excellent customer service to supporting the needs of the campus community. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor’s degree from an accredited four-year college or university or equivalent in Accounting, Finance, or related field. Several years of experience in Accounting, Finance, or Information Technology. Knowledge or familiarity with integrated financial accounting systems, CFS, and PeopleSoft/queries. Knowledge of accounts payable processes, travel, and procurement policies and procedures. Ability to effectively use integrated accounting systems and Microsoft Office suite. Possession of the analytical and technical skills necessary to troubleshoot, research, and resolve transactions. Full life cycle Concur implementation experience and/or several years of Concur maintenance experience. Excellent written, verbal, interpersonal, and communication skills. Ability to provide excellent customer services to end-users in a diverse, inclusive, and equitable environment. Self-motivated and works independently and as part of a team. Working experience in higher education or public agencies. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. CSU experience, knowledge of State and CSU policies and procedures. Knowledge/experience with PeopleSoft financial systems as it relates to the procurement function. Knowledge of CSU Public Works bidding (Multiple Project Delivery Methods) and contracting. Experience and knowledge of clinical, affiliation, and student learning agreements. Procurement professional certification such as Certified Professional Public Buyer (CPPB) or Certified Professional in Supply Management (CPSM). License/Certifications A Valid California Driver’s License. Live Scan Required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Apr 25 2024 Pacific Daylight Time Applications close: Jul 11 2024 Pacific Daylight Time Closing Date/Time:
Introduction Note: The above special selective minimum qualification requirements were approved by the Director of Human Resources on 12/19/2023. TYPICAL DUTIES Provides specialized and complex information, including specific program-related information, to managers, patients, clients, outside agencies and others; researches difficult and complex issues; completes complex forms for the purpose of documenting specialized program-related information; searches for, receives and explains complex rules, regulations, policies, procedures and technical office operations; interprets and applies external laws, regulations, ordinances and policies as they relate to clerical/technical/financial functions; may issue complex documents; provides customer service in a calm, helpful and effective manner. Gathers, processes and maintains specialized and complex information related to departmental operations; asks in-depth questions of patients, clients, and others; identifies customer needs and seeks to match those needs with program services; codes, files and retrieves documents and records using various alphabetical, numerical, coded and computerized filing systems. Researches, compiles, maintains and processes statistical, financial and/or other numerical data to support specialized office functions; coordinates and/or performs routine work related to personnel, payroll, budgetary, purchasing, inventory, and/or other administrative functions; performs complex accounts payable/receivable and billing procedures, applying advanced knowledge of technical program requirements; maintains ledgers and accounts; enters data into worksheets; matches invoices with orders, reviewing and verifying for completeness, accuracy, and appropriateness as assigned; computes, collects and receipts monies and fees, including large sums; adjusts accounts within limits of authority; may develop and maintain spreadsheets and databases, either by hand or computer; maintains data and develops reports for budget purposes. Performs clerical/technical/financial case management, applying advanced knowledge of administrative, legal, financial and/or program-related requirements; researches, reviews, and resolves complex case issues; determines, maintains and tracks case information and status; identifies needed documents and/or actions; contacts and meets with clients, victims, parolees, patients and others to obtain forms/documents, arrange payments/services and help them meet obligations; may advocate on behalf of clients within limits of authority; coordinates case activities with managers, professional staff, and/or other work units as appropriate. Prepares a variety of difficult reports and documents requiring advanced knowledge of specialized subject matter including, but not limited to court orders, petitions, subpoenas, insurance claims, treatment authorization forms; reviews complex legal, custody, health care and other records to identify needed information; applies complex codes and requirements for reimbursement and other purposes. May perform secretarial duties for various staff including supervisors and/or professional staff; may supervise a very small number of clerical workers as an incidental duty; may train or review the work of others; may serve as a lead worker over a large group of office clerical/technical staff. KNOWLEDGE Advanced office practices and procedures; standard clerical accounting methods and practices; principles of planning and organizing work; methods of researching, gathering, organizing and reporting data; personal computer systems and general office computer software; public relations techniques; advanced interviewing techniques; advanced filing and record keeping systems; complex correspondence and report formats; arithmetical operations related to advanced clerical/technical/financial processes; basic principles of training and supervision; advanced cash handling procedures. ABILITY Research, interpret and apply complex laws/regulations, court orders, program policies/procedures, and third-party rules/requirements related to specialized clerical activities; evaluate and establish priorities; gather, organize, input and maintain complex information, including financial or program-specific data; provide/obtain detailed information to/from others, even in difficult situations; utilize advanced office procedures and equipment; follow complex oral and written procedures and directions; establish and maintain effective working relationships with others; communicate effectively with others; write clearly and legibly; perform advanced arithmetical operations; lead or supervise others. PHYSICAL/MENTAL REQUIREMENTS Mobility-Frequent operation of a data entry device, repetitive motion, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing; Lifting-Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual-Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking-Frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological-Frequent decision making, concentration, and public contact; Special Requirements-Some assignments may require working weekends, nights, and/or occasional overtime; Environmental-Occasional exposure to varied weather conditions. San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22,500 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $30,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank or ranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When filling nine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Rule of the List: For classifications designated by the Director of Human Resources, the entire eligible list will be referred to the department. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For current employment opportunities please call our 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Continuous
Jul 04, 2024
Full Time
Introduction Note: The above special selective minimum qualification requirements were approved by the Director of Human Resources on 12/19/2023. TYPICAL DUTIES Provides specialized and complex information, including specific program-related information, to managers, patients, clients, outside agencies and others; researches difficult and complex issues; completes complex forms for the purpose of documenting specialized program-related information; searches for, receives and explains complex rules, regulations, policies, procedures and technical office operations; interprets and applies external laws, regulations, ordinances and policies as they relate to clerical/technical/financial functions; may issue complex documents; provides customer service in a calm, helpful and effective manner. Gathers, processes and maintains specialized and complex information related to departmental operations; asks in-depth questions of patients, clients, and others; identifies customer needs and seeks to match those needs with program services; codes, files and retrieves documents and records using various alphabetical, numerical, coded and computerized filing systems. Researches, compiles, maintains and processes statistical, financial and/or other numerical data to support specialized office functions; coordinates and/or performs routine work related to personnel, payroll, budgetary, purchasing, inventory, and/or other administrative functions; performs complex accounts payable/receivable and billing procedures, applying advanced knowledge of technical program requirements; maintains ledgers and accounts; enters data into worksheets; matches invoices with orders, reviewing and verifying for completeness, accuracy, and appropriateness as assigned; computes, collects and receipts monies and fees, including large sums; adjusts accounts within limits of authority; may develop and maintain spreadsheets and databases, either by hand or computer; maintains data and develops reports for budget purposes. Performs clerical/technical/financial case management, applying advanced knowledge of administrative, legal, financial and/or program-related requirements; researches, reviews, and resolves complex case issues; determines, maintains and tracks case information and status; identifies needed documents and/or actions; contacts and meets with clients, victims, parolees, patients and others to obtain forms/documents, arrange payments/services and help them meet obligations; may advocate on behalf of clients within limits of authority; coordinates case activities with managers, professional staff, and/or other work units as appropriate. Prepares a variety of difficult reports and documents requiring advanced knowledge of specialized subject matter including, but not limited to court orders, petitions, subpoenas, insurance claims, treatment authorization forms; reviews complex legal, custody, health care and other records to identify needed information; applies complex codes and requirements for reimbursement and other purposes. May perform secretarial duties for various staff including supervisors and/or professional staff; may supervise a very small number of clerical workers as an incidental duty; may train or review the work of others; may serve as a lead worker over a large group of office clerical/technical staff. KNOWLEDGE Advanced office practices and procedures; standard clerical accounting methods and practices; principles of planning and organizing work; methods of researching, gathering, organizing and reporting data; personal computer systems and general office computer software; public relations techniques; advanced interviewing techniques; advanced filing and record keeping systems; complex correspondence and report formats; arithmetical operations related to advanced clerical/technical/financial processes; basic principles of training and supervision; advanced cash handling procedures. ABILITY Research, interpret and apply complex laws/regulations, court orders, program policies/procedures, and third-party rules/requirements related to specialized clerical activities; evaluate and establish priorities; gather, organize, input and maintain complex information, including financial or program-specific data; provide/obtain detailed information to/from others, even in difficult situations; utilize advanced office procedures and equipment; follow complex oral and written procedures and directions; establish and maintain effective working relationships with others; communicate effectively with others; write clearly and legibly; perform advanced arithmetical operations; lead or supervise others. PHYSICAL/MENTAL REQUIREMENTS Mobility-Frequent operation of a data entry device, repetitive motion, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing; Lifting-Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual-Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking-Frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological-Frequent decision making, concentration, and public contact; Special Requirements-Some assignments may require working weekends, nights, and/or occasional overtime; Environmental-Occasional exposure to varied weather conditions. San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22,500 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $30,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank or ranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When filling nine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Rule of the List: For classifications designated by the Director of Human Resources, the entire eligible list will be referred to the department. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For current employment opportunities please call our 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Continuous
Job Summary The Mohave County Finance Department is currently recruiting for the position of Administration Specialist in Kingman, AZ. *The typical hiring salary is $23.26 - $28.61 - DOQ* Performs advanced professional level work involved in the analysis, review, and document preparation of various tasks. REPORTS TO Work is performed under the direction or general supervision, depending upon assignment, of a higher level of authority. SUPERVISION EXERCISED As assigned, may exercise technical, functional or direct supervision of subordinates. Essential Job Functions Gathers and prepares materials for special reports, forms, policy information and summaries upon request. Supports and/or assists with accounting methods and internal controls for budget purposes and prepares reports of findings and submits recommendations. Acts in a supporting capacity to department leadership as facilitator in the implementation of budgetary and financial policies, procedures, and systems. Assists in the preparation of budget schedules, presentations, hearings, reconciliation, and balances detailed data in an automated budget system with departmental budget submissions. Monitors and provides quality assurance reviews for information in databases and systems associated with grants. As needed prepares documents, recommendations, and reports of department programs for presentation to the Board of Supervisors. Assists in the review and revision of program policies to ensure compliance with federal and state requirement and insure the effective administration of the department's contracts, grants, programs, and projects. Assists in the development and preparation of procedures for the administration of grants, contracts, and special projects for local, state and federal funding. Coordinates and performs a variety of advanced level administrative staff work such as: planning and research activities; preparing correspondence, reports, agendas, statistical information, and budget materials; and develops, and assists in the development of, policies, procedures, and training. As assigned to the Financial Services Department: Reviews claims and budget availability for appropriate program expenditures and processes accounts payable. Develops and maintains accounting systems to provide accurate and reliable financial data in the management of budgets, funds, and grants. Provides advice and assistance to departments to ensure compliance with policies and accounting standards. Reviews, reconciles, and records revenue in appropriate General Ledger program accounts. Processes payroll, maintains payroll accounting systems and records to ensure compliance with various regulatory agencies. SECONDARY JOB FUNCTIONS Performs special assignments as requested. Performs related work as required. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School diploma /GED (General Education Degree). Associate's Degree with course-work in Business Administration, Grants Administration, Public Administration, Accounting, or a closely related area. Three (3) years of progressively responsible administrative work, two (2) years of which were involved in the developing and/or administering of grants, budgets, contracts, and/or advanced level special projects. OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT Must possess a valid driver’s license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. Must provide driving history upon acceptance of appointment at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Maintenance and administration of grants, contracts, and budgets. Principles and techniques of governmental budgeting, budgetary control, fiscal management, and accounting. The principles and practices of public administration and the principles of organization and management. Budgetary and fiscal policy and procedures including applicable sources of revenue. Legal requirements and regulations affecting fiscal management. The applications of data processing techniques to accounting systems. Computing literacy to include use of electronic spreadsheet applications. Project management. Courtesy and tact in dealing with the public and public officials. Computing literacy to include use of electronic spreadsheet and word processing applications. Mohave County Personnel Policies and Procedures, and Department Regulations. Operation of a customer service and utility billing office. Skill in: Efficiently operating and utilizing modern office machines as necessary to include computers, word processing equipment, copiers, fax transmittal machines, calculators, and related software and peripheral equipment. Communicating and maintaining professionalism with the public, co-workers, and work contacts. Ability to: Administer and monitor grants, contracts, and financial reporting. Develop special projects guidelines, policies, and procedures. Understand, interpret, and apply pertinent federal and state laws and regulations and departmental rules and procedures to the administration, coordination and performance of activities associated with the administration of grants, contracts and special projects. Analyze and evaluate data collected to develop and prepare concise, orderly recommendations and reports in a timely manner. Make decisions in accordance with established policies and regulations. Communicate clearly and concisely, both orally and in writing. Effectively communicate and establish relationships with the public, staff, and work contacts. Act and communicate in a professional manner with the public, co-workers, and work contacts. Work independently in completing assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations. Attend meetings to represent Department/Division including occasional travel for meetings and/or conferences. Perform the essential functions of the job specifications with or without a reasonable accommodation. Closing Date/Time: 7/9/2024 5:00 PM Arizona
Jun 25, 2024
Full Time
Job Summary The Mohave County Finance Department is currently recruiting for the position of Administration Specialist in Kingman, AZ. *The typical hiring salary is $23.26 - $28.61 - DOQ* Performs advanced professional level work involved in the analysis, review, and document preparation of various tasks. REPORTS TO Work is performed under the direction or general supervision, depending upon assignment, of a higher level of authority. SUPERVISION EXERCISED As assigned, may exercise technical, functional or direct supervision of subordinates. Essential Job Functions Gathers and prepares materials for special reports, forms, policy information and summaries upon request. Supports and/or assists with accounting methods and internal controls for budget purposes and prepares reports of findings and submits recommendations. Acts in a supporting capacity to department leadership as facilitator in the implementation of budgetary and financial policies, procedures, and systems. Assists in the preparation of budget schedules, presentations, hearings, reconciliation, and balances detailed data in an automated budget system with departmental budget submissions. Monitors and provides quality assurance reviews for information in databases and systems associated with grants. As needed prepares documents, recommendations, and reports of department programs for presentation to the Board of Supervisors. Assists in the review and revision of program policies to ensure compliance with federal and state requirement and insure the effective administration of the department's contracts, grants, programs, and projects. Assists in the development and preparation of procedures for the administration of grants, contracts, and special projects for local, state and federal funding. Coordinates and performs a variety of advanced level administrative staff work such as: planning and research activities; preparing correspondence, reports, agendas, statistical information, and budget materials; and develops, and assists in the development of, policies, procedures, and training. As assigned to the Financial Services Department: Reviews claims and budget availability for appropriate program expenditures and processes accounts payable. Develops and maintains accounting systems to provide accurate and reliable financial data in the management of budgets, funds, and grants. Provides advice and assistance to departments to ensure compliance with policies and accounting standards. Reviews, reconciles, and records revenue in appropriate General Ledger program accounts. Processes payroll, maintains payroll accounting systems and records to ensure compliance with various regulatory agencies. SECONDARY JOB FUNCTIONS Performs special assignments as requested. Performs related work as required. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School diploma /GED (General Education Degree). Associate's Degree with course-work in Business Administration, Grants Administration, Public Administration, Accounting, or a closely related area. Three (3) years of progressively responsible administrative work, two (2) years of which were involved in the developing and/or administering of grants, budgets, contracts, and/or advanced level special projects. OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT Must possess a valid driver’s license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. Must provide driving history upon acceptance of appointment at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Maintenance and administration of grants, contracts, and budgets. Principles and techniques of governmental budgeting, budgetary control, fiscal management, and accounting. The principles and practices of public administration and the principles of organization and management. Budgetary and fiscal policy and procedures including applicable sources of revenue. Legal requirements and regulations affecting fiscal management. The applications of data processing techniques to accounting systems. Computing literacy to include use of electronic spreadsheet applications. Project management. Courtesy and tact in dealing with the public and public officials. Computing literacy to include use of electronic spreadsheet and word processing applications. Mohave County Personnel Policies and Procedures, and Department Regulations. Operation of a customer service and utility billing office. Skill in: Efficiently operating and utilizing modern office machines as necessary to include computers, word processing equipment, copiers, fax transmittal machines, calculators, and related software and peripheral equipment. Communicating and maintaining professionalism with the public, co-workers, and work contacts. Ability to: Administer and monitor grants, contracts, and financial reporting. Develop special projects guidelines, policies, and procedures. Understand, interpret, and apply pertinent federal and state laws and regulations and departmental rules and procedures to the administration, coordination and performance of activities associated with the administration of grants, contracts and special projects. Analyze and evaluate data collected to develop and prepare concise, orderly recommendations and reports in a timely manner. Make decisions in accordance with established policies and regulations. Communicate clearly and concisely, both orally and in writing. Effectively communicate and establish relationships with the public, staff, and work contacts. Act and communicate in a professional manner with the public, co-workers, and work contacts. Work independently in completing assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations. Attend meetings to represent Department/Division including occasional travel for meetings and/or conferences. Perform the essential functions of the job specifications with or without a reasonable accommodation. Closing Date/Time: 7/9/2024 5:00 PM Arizona
Introduction This examination is being given to fill one vacancy in the District Attorney's Office and to establish an eligible list to fill future vacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. This position is represented by the SEIU bargaining unit and will receive salary increases based on the following schedule for a total of 12% through July 2025 : Effective July 2025 - 3% Cost of Living Adjustment increase NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Provides specialized and complex information, including specific program-related information, to managers, patients, clients, outside agencies and others; researches difficult and complex issues; completes complex forms for the purpose of documenting specialized program-related information; searches for, receives and explains complex rules, regulations, policies, procedures and technical office operations; interprets and applies external laws, regulations, ordinances and policies as they relate to clerical/technical/financial functions; may issue complex documents; provides customer service in a calm, helpful and effective manner. Gathers, processes and maintains specialized and complex information related to departmental operations; asks in-depth questions of patients, clients, and others; identifies customer needs and seeks to match those needs with program services; codes, files and retrieves documents and records using various alphabetical, numerical, coded and computerized filing systems. Researches, compiles, maintains and processes statistical, financial and/or other numerical data to support specialized office functions; coordinates and/or performs routine work related to personnel, payroll, budgetary, purchasing, inventory, and/or other administrative functions; performs complex accounts payable/receivable and billing procedures, applying advanced knowledge of technical program requirements; maintains ledgers and accounts; enters data into worksheets; matches invoices with orders, reviewing and verifying for completeness, accuracy, and appropriateness as assigned; computes, collects and receipts monies and fees, including large sums; adjusts accounts within limits of authority; may develop and maintain spreadsheets and databases, either by hand or computer; maintains data and develops reports for budget purposes. Performs clerical/technical/financial case management, applying advanced knowledge of administrative, legal, financial and/or program-related requirements; researches, reviews, and resolves complex case issues; determines, maintains and tracks case information and status; identifies needed documents and/or actions; contacts and meets with clients, victims, parolees, patients and others to obtain forms/documents, arrange payments/services and help them meet obligations; may advocate on behalf of clients within limits of authority; coordinates case activities with managers, professional staff, and/or other work units as appropriate. Prepares a variety of difficult reports and documents requiring advanced knowledge of specialized subject matter including, but not limited to court orders, petitions, subpoenas, insurance claims, treatment authorization forms; reviews complex legal, custody, health care and other records to identify needed information; applies complex codes and requirements for reimbursement and other purposes. May perform secretarial duties for various staff including supervisors and/or professional staff; may supervise a very small number of clerical workers as an incidental duty; may train or review the work of others; may serve as a lead worker over a large group of office clerical/technical staff. MINIMUM QUALIFICATIONS PLEASE NOTE: This is a departmental promotion. Qualified applicants must currently be employed with the San Joaquin County Probation Department and meet the promotional eligibility requirements as stated in Civil Service Rule 10, Section 3-Eligibility for Promotional Examinations. Either I Experience : One year of work at a level equal to or higher than Senior Office Assistant in San Joaquin County service. Or II Experience : Three years of general clerical, secretarial and/or office technical work, including at least one year functioning at a full-journey level. Substitutions : a) One year of business training in an approved vocational training program may substitute for one year of the above-required experience; or b) Completion of 30 semester/45 quarter credit units at an accredited college or university may substitute for one year of the above-required experience. And Certificates : If required by the nature of the assignment: 1) possession of an acceptable typing/keyboarding or other certification of ability to input data at the rate of 45 words per minute; and/or 2) possession of an acceptable proficiency certificate in one or more computer software programs. Special Requirement : Most positions require the ability to use computers and/or word processing equipment. If required by the nature of the assignment, demonstrated general or software-specific computer proficiency may be required prior to appointment. KNOWLEDGE Advanced office practices and procedures; standard clerical accounting methods and practices; principles of planning and organizing work; methods of researching, gathering, organizing and reporting data; personal computer systems and general office computer software; public relations techniques; advanced interviewing techniques; advanced filing and record keeping systems; complex correspondence and report formats; arithmetical operations related to advanced clerical/technical/financial processes; basic principles of training and supervision; advanced cash handling procedures. ABILITY Research, interpret and apply complex laws/regulations, court orders, program policies/procedures, and third-party rules/requirements related to specialized clerical activities; evaluate and establish priorities; gather, organize, input and maintain complex information, including financial or program-specific data; provide/obtain detailed information to/from others, even in difficult situations; utilize advanced office procedures and equipment; follow complex oral and written procedures and directions; establish and maintain effective working relationships with others; communicate effectively with others; write clearly and legibly; perform advanced arithmetical operations; lead or supervise others. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent operation of a data entry device, repetitive motion, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing; Lifting -Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual -Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking -Frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological -Frequent decision making, concentration, and public contact; Special Requirements -Some assignments may require working weekends, nights, and/or occasional overtime; Environmental -Occasional exposure to varied weather conditions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Accomodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000.The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Selection Procedures Civil Service Rule 10 - Section 3 - Eligibility for Promotional Examinations To compete in a promotional examination, an employee must: A. Meet the minimum qualifications of the class on or before the final filing date for filing applications. B. Meet one of the following qualifying service requirements: 1. Have permanent status in the Classified Service. 2. Probationary, part-time, or temporary employees who have worked a minimum of 1040 hours in the previous 12 months or previous calendar year. 3. Exempt employees who have worked a minimum of 2,080 continuous and consecutive hours. C. Have a rating of satisfactory or better on the last performance evaluation. D. If a person whose name is on a promotional list is separated (except for layoff) the name shall be removed from the promotional list of the action. Employees who meet the minimum qualifications will go through one of the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a longer period which shall not exceed a total of three years for the date esblished. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; • They are related to the Appointing Authority or • The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For current employment opportunities please call our 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 7/15/2024 11:59:00 PM
Jul 06, 2024
Full Time
Introduction This examination is being given to fill one vacancy in the District Attorney's Office and to establish an eligible list to fill future vacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. This position is represented by the SEIU bargaining unit and will receive salary increases based on the following schedule for a total of 12% through July 2025 : Effective July 2025 - 3% Cost of Living Adjustment increase NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Provides specialized and complex information, including specific program-related information, to managers, patients, clients, outside agencies and others; researches difficult and complex issues; completes complex forms for the purpose of documenting specialized program-related information; searches for, receives and explains complex rules, regulations, policies, procedures and technical office operations; interprets and applies external laws, regulations, ordinances and policies as they relate to clerical/technical/financial functions; may issue complex documents; provides customer service in a calm, helpful and effective manner. Gathers, processes and maintains specialized and complex information related to departmental operations; asks in-depth questions of patients, clients, and others; identifies customer needs and seeks to match those needs with program services; codes, files and retrieves documents and records using various alphabetical, numerical, coded and computerized filing systems. Researches, compiles, maintains and processes statistical, financial and/or other numerical data to support specialized office functions; coordinates and/or performs routine work related to personnel, payroll, budgetary, purchasing, inventory, and/or other administrative functions; performs complex accounts payable/receivable and billing procedures, applying advanced knowledge of technical program requirements; maintains ledgers and accounts; enters data into worksheets; matches invoices with orders, reviewing and verifying for completeness, accuracy, and appropriateness as assigned; computes, collects and receipts monies and fees, including large sums; adjusts accounts within limits of authority; may develop and maintain spreadsheets and databases, either by hand or computer; maintains data and develops reports for budget purposes. Performs clerical/technical/financial case management, applying advanced knowledge of administrative, legal, financial and/or program-related requirements; researches, reviews, and resolves complex case issues; determines, maintains and tracks case information and status; identifies needed documents and/or actions; contacts and meets with clients, victims, parolees, patients and others to obtain forms/documents, arrange payments/services and help them meet obligations; may advocate on behalf of clients within limits of authority; coordinates case activities with managers, professional staff, and/or other work units as appropriate. Prepares a variety of difficult reports and documents requiring advanced knowledge of specialized subject matter including, but not limited to court orders, petitions, subpoenas, insurance claims, treatment authorization forms; reviews complex legal, custody, health care and other records to identify needed information; applies complex codes and requirements for reimbursement and other purposes. May perform secretarial duties for various staff including supervisors and/or professional staff; may supervise a very small number of clerical workers as an incidental duty; may train or review the work of others; may serve as a lead worker over a large group of office clerical/technical staff. MINIMUM QUALIFICATIONS PLEASE NOTE: This is a departmental promotion. Qualified applicants must currently be employed with the San Joaquin County Probation Department and meet the promotional eligibility requirements as stated in Civil Service Rule 10, Section 3-Eligibility for Promotional Examinations. Either I Experience : One year of work at a level equal to or higher than Senior Office Assistant in San Joaquin County service. Or II Experience : Three years of general clerical, secretarial and/or office technical work, including at least one year functioning at a full-journey level. Substitutions : a) One year of business training in an approved vocational training program may substitute for one year of the above-required experience; or b) Completion of 30 semester/45 quarter credit units at an accredited college or university may substitute for one year of the above-required experience. And Certificates : If required by the nature of the assignment: 1) possession of an acceptable typing/keyboarding or other certification of ability to input data at the rate of 45 words per minute; and/or 2) possession of an acceptable proficiency certificate in one or more computer software programs. Special Requirement : Most positions require the ability to use computers and/or word processing equipment. If required by the nature of the assignment, demonstrated general or software-specific computer proficiency may be required prior to appointment. KNOWLEDGE Advanced office practices and procedures; standard clerical accounting methods and practices; principles of planning and organizing work; methods of researching, gathering, organizing and reporting data; personal computer systems and general office computer software; public relations techniques; advanced interviewing techniques; advanced filing and record keeping systems; complex correspondence and report formats; arithmetical operations related to advanced clerical/technical/financial processes; basic principles of training and supervision; advanced cash handling procedures. ABILITY Research, interpret and apply complex laws/regulations, court orders, program policies/procedures, and third-party rules/requirements related to specialized clerical activities; evaluate and establish priorities; gather, organize, input and maintain complex information, including financial or program-specific data; provide/obtain detailed information to/from others, even in difficult situations; utilize advanced office procedures and equipment; follow complex oral and written procedures and directions; establish and maintain effective working relationships with others; communicate effectively with others; write clearly and legibly; perform advanced arithmetical operations; lead or supervise others. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent operation of a data entry device, repetitive motion, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing; Lifting -Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual -Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking -Frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological -Frequent decision making, concentration, and public contact; Special Requirements -Some assignments may require working weekends, nights, and/or occasional overtime; Environmental -Occasional exposure to varied weather conditions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Accomodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000.The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Selection Procedures Civil Service Rule 10 - Section 3 - Eligibility for Promotional Examinations To compete in a promotional examination, an employee must: A. Meet the minimum qualifications of the class on or before the final filing date for filing applications. B. Meet one of the following qualifying service requirements: 1. Have permanent status in the Classified Service. 2. Probationary, part-time, or temporary employees who have worked a minimum of 1040 hours in the previous 12 months or previous calendar year. 3. Exempt employees who have worked a minimum of 2,080 continuous and consecutive hours. C. Have a rating of satisfactory or better on the last performance evaluation. D. If a person whose name is on a promotional list is separated (except for layoff) the name shall be removed from the promotional list of the action. Employees who meet the minimum qualifications will go through one of the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a longer period which shall not exceed a total of three years for the date esblished. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; • They are related to the Appointing Authority or • The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For current employment opportunities please call our 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 7/15/2024 11:59:00 PM
City of Kennewick, WA
Kennewick, WA, United States
Description CORE VALUE STATEMENT The City of Kennewick will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee. We value integrity, inclusiveness, stewardship and communication. We are accountable to our community for innovative and collaborative efforts that anticipate needs, leverage resources and deliver solutions. SAFETY STATEMENT We expect our employees to ensure compliance with all applicable safety practices and policies, including those established by OSHA/DOSH regulations and by the City’s Accident Prevention Plan. This includes but is not limited to actively identifying and correcting potential hazards that may affect employee and public safety, including those identified by co-workers. Leading by example to promote a positive culture of workplace safety through everyday action; emphasizing safe completion of work throughout all aspects of developing and carrying out work plans. CLASSIFICATION SUMMARY Under general supervision of the Manager or designee, must have the initiative and skills necessary to perform all levels of procurement and contracting duties for the City including bids, quotes, requests for proposals, contracts, research and analysis of a wide variety of commodities, construction and services for the City and collaborative partners at multiple organizations. Duties require evaluating specialized and high dollar value procurement subject to competitive bidding, contracts, negotiating, and other formal purchasing requirements and procedures. This is a single level classification and is not part of a series. Examples of Work Performed (Illustrative Only) The following list reflects the essential job duties and responsibilities of this classification, but should not be considered all-inclusive. The incumbent will be expected to perform other related duties as apparent or assigned. Support the mission and goals of the City in serving our customers and foster a positive environment by personally choosing behavior aligned with our values and rules of conduct. Professional customer service using verbal, electronic and written communication with co-workers, City staff and vendors to provide routine assistance. May support, participate and coordinate in collaborative procurement efforts involving sharing of staff and resources between multiple agencies. Purchase and contract for a variety of technical and non-technical materials, services and construction projects as required for City operations. Develops, conducts and manages solicitation methods for complex procurements and projects by determining the appropriate solicitation type. Reviews and writes scope of work and specifications; prepares advertisements; assists with pre-bid conferences/meetings and conducts bid openings. Reviews and analyzes solicitations for best value, responsiveness and recommendation for award. Responsible for the procurement process from creation of solicitation to contract closeout, assuring coordination with the project manager that documentation requirements and general conditions of the contract are adhered to. Performs contract administration functions, drafts amendments and change orders. Creates unique procurement documents and/or methodologies to address special project needs. Assists in developing scope of work, technical specifications, contract terms and conditions. Oversees the evaluation process and coordinates among evaluation team members and vendors. Evaluates and makes recommendations when bid and contract issues arise. Understands and applies procurement concepts, policy, State and Federal laws and regulations pertaining to solicitations and contracts. Consults with legal counsel as required. Evaluates and makes recommendations for changes to policy, processes, bid and contract terms and conditions in accordance with policy, good business practices and statutory requirements. Maintains, creates and updates procedural documents, policy, bid and contract templates. Identifies and recommends new cost savings strategies from research and value analysis. Assists in the preparation of the budget for departmental programs by providing data analysis, estimates, recommendations and projections. Manages the copier, cellphone, uniform, surplus disposal and other programs serving all City departments. Oversees strategic planning, budgeting, coordination and maintenance of records, in a manner most advantageous to the City. May direct the work of others to accomplish. Coordinates with departments to identify and consolidate contracting opportunities. Provides information, training and guidance to staff, vendors and public on procurement procedures and policies and software use. Processes invoices and coordinates invoice payment procedures with accounts Payable to improve methods, flow of paperwork and other pertinent procedures. May attend and make presentations at public meetings, trainings and represent the City with regard to procurement topics and issues. May fill in during absence of the Purchasing Manager. Expedite overdue or delayed orders; coordinate with vendors to resolve product, pricing or delivery discrepancies. Compile information and prepare reports as required. Maintain accuracy and an organized work flow in a team and self-directed environment inherent with interruptions and changing priorities. May coordinate or direct the work of others. Develop and maintain a variety of files and records of bids, contracts, products, purchases, vendors and related information. Lead the functional aspects of software and hardware systems used in managing daily work activities, inventory and order fulfillment by downloading reports updating systems and supporting the technical requirements of the systems. Performs other duties as assigned. Employment Standards This position requires Bachelor’s degree in business, accounting, finance, or related field and two years of increasingly responsible experience in purchasing/buying environment, or any combination of relevant education and experience sufficient to demonstrate the knowledge, skills and abilities to perform the duties listed above. Must pass a criminal background investigation. Must maintain a level of mental and physical fitness required to perform the essential functions of this classification. To perform the essential functions of the classification, incumbents must be able to demonstrate the following knowledge, skills and abilities: Considerable competency with interpretation and applications of regulations, principles, and practices of procurement. Records management systems, techniques, and technology. Computer applications, and related equipment, to perform daily tasks and records management. Correct English usage, grammar, spelling, punctuation, and vocabulary. Interpersonal skills using tact, patience, and courtesy. City organization, operations, policies, and objectives. Skills & Ability to: Organizational skills to effectively manage multiple priorities and competing deadlines. Utilize office and other enterprise software to efficiently carry out work assignments. Maintain confidentiality of sensitive materials and information. Exercise sound judgment and thorough knowledge of federal and state regulations and city policies/procedures related to procurement. Build and maintain cooperative and effective working relationships with a variety of internal and external customers and contacts. Analyze documents by reading, reviewing, and interpreting information; evaluate options and make conclusions and decisions. Meet schedules, deadlines, and legal time lines. Remain flexible to changing priorities, multi-task, and work independently. Must maintain regular attendance and punctuality. Supplemental Requirements To perform the essential functions of the classification, incumbents must be able to meet the following physical requirements: must regularly talk, hear/listen, see/observe, sit, stand and walk; must regularly demonstrate fine motor skills; must occasionally exert up to 10 pounds of force. WORK SCHEDULE The initial work schedule for this classification will be full-time, Monday through Friday. Early mornings, evenings and weekend work may be occasionally required. Overtime may be occasionally required. This classification is non-exempt under the FLSA. The benefits listed below are those currently enjoyed by full-time City of Kennewick Non-Contract employees. It is important to remember that over the course of time these benefits may change - they are not permanent. Benefits may change through City Council or administrative action or changes mandated by state and federal law. Paid Holidays 12 per year (9 scheduled; 3 “floating”) New Year's Day, Martin Luther King Jr. Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the day after Thanksgiving, Christmas Day, and three floating holidays selected by the employee. An employee will accrue one of the three floating holidays on each of the following days: February 1, February 12, and August 31. An employee will only accrue a floating holiday on these days if actually employed. Paid Time Off (PTO) The purpose of PTO is to compensate employees for absences due to injury, illness, vacation and personal business. In addition, the program is designed to provide employees with personal flexibility regarding the use of leave hours. PTO hours accrue based upon the actual number of regular hours worked. Accrual per Month: 0-5yrs 6-9yrs 10-14yrs 15-19yrs 20-24yrs 25-29yrs 30+yrs 12 hours 15 hours 17 hours 19 hours 21 hours 23 hours 25 hours Retirement Plan All City employees are members of the Public Employees Retirement System (PERS). The City and the employee both contribute toward the plan. PERS provides regular retirement and disability retirement benefits. City employees also participate in the Social Security Program. Rates effective as of 09/01/2023. ( www.drs.wa.gov ) PERS Employee Contribution Rate Employer Contribution Rate Plan II 6.36% 9.53% Plan III Employee Choice (see booklet) 9.53% Deferred Comp The City contributes an equivalent of 5% of your regular monthly salary to Mission Square Retirement (previously ICMA) deferred compensation program. No employee match required, but employees may contribute towards plan if desired. ( www.icmarc.org ) Medical, Dental& Vision Insurance The City currently pays the entire dental and vision insurance premiums for the employee and dependents.Employee current premium share is $190.00 per month for medical insurance to cover themselves and dependents. Life Insurance 1.5 x annual salary (not to exceed $250K) provided by the City of Kennewick. Employee may purchase Voluntary Term Life Insurance for employee, spouse and/or dependents through New York Life (previously Cigna). Long Term Disability The City pays the entire long-term disability premium for employees through New York Life (previously Cigna). Wellness Program The Wellness Program has been established to encourage employee health and fitness, both at work and at home. A City Wellness Committee promotes and provides opportunities for healthy lifestyles. Employee fitness center is open to all employees and their spouses. Employee Assistance An Employee Assistance Plan (EAP) is provided by the City to assist you and family members, providing counseling and treatment in such areas as stress, drug and alcohol abuse and family counseling. Other Benefits Offered Flexible Spending Plan (Pre-Tax Deduction for Medical/Dental and Day Care) Aflac Supplemental Insurance Tuition Assistance Bereavement Leave Overtime Direct Deposit (paydays are 5th and 20th of the month) Closing Date/Time: 7/14/2024 11:59 PM Pacific
Jun 14, 2024
Full Time
Description CORE VALUE STATEMENT The City of Kennewick will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee. We value integrity, inclusiveness, stewardship and communication. We are accountable to our community for innovative and collaborative efforts that anticipate needs, leverage resources and deliver solutions. SAFETY STATEMENT We expect our employees to ensure compliance with all applicable safety practices and policies, including those established by OSHA/DOSH regulations and by the City’s Accident Prevention Plan. This includes but is not limited to actively identifying and correcting potential hazards that may affect employee and public safety, including those identified by co-workers. Leading by example to promote a positive culture of workplace safety through everyday action; emphasizing safe completion of work throughout all aspects of developing and carrying out work plans. CLASSIFICATION SUMMARY Under general supervision of the Manager or designee, must have the initiative and skills necessary to perform all levels of procurement and contracting duties for the City including bids, quotes, requests for proposals, contracts, research and analysis of a wide variety of commodities, construction and services for the City and collaborative partners at multiple organizations. Duties require evaluating specialized and high dollar value procurement subject to competitive bidding, contracts, negotiating, and other formal purchasing requirements and procedures. This is a single level classification and is not part of a series. Examples of Work Performed (Illustrative Only) The following list reflects the essential job duties and responsibilities of this classification, but should not be considered all-inclusive. The incumbent will be expected to perform other related duties as apparent or assigned. Support the mission and goals of the City in serving our customers and foster a positive environment by personally choosing behavior aligned with our values and rules of conduct. Professional customer service using verbal, electronic and written communication with co-workers, City staff and vendors to provide routine assistance. May support, participate and coordinate in collaborative procurement efforts involving sharing of staff and resources between multiple agencies. Purchase and contract for a variety of technical and non-technical materials, services and construction projects as required for City operations. Develops, conducts and manages solicitation methods for complex procurements and projects by determining the appropriate solicitation type. Reviews and writes scope of work and specifications; prepares advertisements; assists with pre-bid conferences/meetings and conducts bid openings. Reviews and analyzes solicitations for best value, responsiveness and recommendation for award. Responsible for the procurement process from creation of solicitation to contract closeout, assuring coordination with the project manager that documentation requirements and general conditions of the contract are adhered to. Performs contract administration functions, drafts amendments and change orders. Creates unique procurement documents and/or methodologies to address special project needs. Assists in developing scope of work, technical specifications, contract terms and conditions. Oversees the evaluation process and coordinates among evaluation team members and vendors. Evaluates and makes recommendations when bid and contract issues arise. Understands and applies procurement concepts, policy, State and Federal laws and regulations pertaining to solicitations and contracts. Consults with legal counsel as required. Evaluates and makes recommendations for changes to policy, processes, bid and contract terms and conditions in accordance with policy, good business practices and statutory requirements. Maintains, creates and updates procedural documents, policy, bid and contract templates. Identifies and recommends new cost savings strategies from research and value analysis. Assists in the preparation of the budget for departmental programs by providing data analysis, estimates, recommendations and projections. Manages the copier, cellphone, uniform, surplus disposal and other programs serving all City departments. Oversees strategic planning, budgeting, coordination and maintenance of records, in a manner most advantageous to the City. May direct the work of others to accomplish. Coordinates with departments to identify and consolidate contracting opportunities. Provides information, training and guidance to staff, vendors and public on procurement procedures and policies and software use. Processes invoices and coordinates invoice payment procedures with accounts Payable to improve methods, flow of paperwork and other pertinent procedures. May attend and make presentations at public meetings, trainings and represent the City with regard to procurement topics and issues. May fill in during absence of the Purchasing Manager. Expedite overdue or delayed orders; coordinate with vendors to resolve product, pricing or delivery discrepancies. Compile information and prepare reports as required. Maintain accuracy and an organized work flow in a team and self-directed environment inherent with interruptions and changing priorities. May coordinate or direct the work of others. Develop and maintain a variety of files and records of bids, contracts, products, purchases, vendors and related information. Lead the functional aspects of software and hardware systems used in managing daily work activities, inventory and order fulfillment by downloading reports updating systems and supporting the technical requirements of the systems. Performs other duties as assigned. Employment Standards This position requires Bachelor’s degree in business, accounting, finance, or related field and two years of increasingly responsible experience in purchasing/buying environment, or any combination of relevant education and experience sufficient to demonstrate the knowledge, skills and abilities to perform the duties listed above. Must pass a criminal background investigation. Must maintain a level of mental and physical fitness required to perform the essential functions of this classification. To perform the essential functions of the classification, incumbents must be able to demonstrate the following knowledge, skills and abilities: Considerable competency with interpretation and applications of regulations, principles, and practices of procurement. Records management systems, techniques, and technology. Computer applications, and related equipment, to perform daily tasks and records management. Correct English usage, grammar, spelling, punctuation, and vocabulary. Interpersonal skills using tact, patience, and courtesy. City organization, operations, policies, and objectives. Skills & Ability to: Organizational skills to effectively manage multiple priorities and competing deadlines. Utilize office and other enterprise software to efficiently carry out work assignments. Maintain confidentiality of sensitive materials and information. Exercise sound judgment and thorough knowledge of federal and state regulations and city policies/procedures related to procurement. Build and maintain cooperative and effective working relationships with a variety of internal and external customers and contacts. Analyze documents by reading, reviewing, and interpreting information; evaluate options and make conclusions and decisions. Meet schedules, deadlines, and legal time lines. Remain flexible to changing priorities, multi-task, and work independently. Must maintain regular attendance and punctuality. Supplemental Requirements To perform the essential functions of the classification, incumbents must be able to meet the following physical requirements: must regularly talk, hear/listen, see/observe, sit, stand and walk; must regularly demonstrate fine motor skills; must occasionally exert up to 10 pounds of force. WORK SCHEDULE The initial work schedule for this classification will be full-time, Monday through Friday. Early mornings, evenings and weekend work may be occasionally required. Overtime may be occasionally required. This classification is non-exempt under the FLSA. The benefits listed below are those currently enjoyed by full-time City of Kennewick Non-Contract employees. It is important to remember that over the course of time these benefits may change - they are not permanent. Benefits may change through City Council or administrative action or changes mandated by state and federal law. Paid Holidays 12 per year (9 scheduled; 3 “floating”) New Year's Day, Martin Luther King Jr. Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the day after Thanksgiving, Christmas Day, and three floating holidays selected by the employee. An employee will accrue one of the three floating holidays on each of the following days: February 1, February 12, and August 31. An employee will only accrue a floating holiday on these days if actually employed. Paid Time Off (PTO) The purpose of PTO is to compensate employees for absences due to injury, illness, vacation and personal business. In addition, the program is designed to provide employees with personal flexibility regarding the use of leave hours. PTO hours accrue based upon the actual number of regular hours worked. Accrual per Month: 0-5yrs 6-9yrs 10-14yrs 15-19yrs 20-24yrs 25-29yrs 30+yrs 12 hours 15 hours 17 hours 19 hours 21 hours 23 hours 25 hours Retirement Plan All City employees are members of the Public Employees Retirement System (PERS). The City and the employee both contribute toward the plan. PERS provides regular retirement and disability retirement benefits. City employees also participate in the Social Security Program. Rates effective as of 09/01/2023. ( www.drs.wa.gov ) PERS Employee Contribution Rate Employer Contribution Rate Plan II 6.36% 9.53% Plan III Employee Choice (see booklet) 9.53% Deferred Comp The City contributes an equivalent of 5% of your regular monthly salary to Mission Square Retirement (previously ICMA) deferred compensation program. No employee match required, but employees may contribute towards plan if desired. ( www.icmarc.org ) Medical, Dental& Vision Insurance The City currently pays the entire dental and vision insurance premiums for the employee and dependents.Employee current premium share is $190.00 per month for medical insurance to cover themselves and dependents. Life Insurance 1.5 x annual salary (not to exceed $250K) provided by the City of Kennewick. Employee may purchase Voluntary Term Life Insurance for employee, spouse and/or dependents through New York Life (previously Cigna). Long Term Disability The City pays the entire long-term disability premium for employees through New York Life (previously Cigna). Wellness Program The Wellness Program has been established to encourage employee health and fitness, both at work and at home. A City Wellness Committee promotes and provides opportunities for healthy lifestyles. Employee fitness center is open to all employees and their spouses. Employee Assistance An Employee Assistance Plan (EAP) is provided by the City to assist you and family members, providing counseling and treatment in such areas as stress, drug and alcohol abuse and family counseling. Other Benefits Offered Flexible Spending Plan (Pre-Tax Deduction for Medical/Dental and Day Care) Aflac Supplemental Insurance Tuition Assistance Bereavement Leave Overtime Direct Deposit (paydays are 5th and 20th of the month) Closing Date/Time: 7/14/2024 11:59 PM Pacific
STATE CENTER COMMUNITY COLLEGE DISTRICT
Fresno, California, United States
General Purpose Under general supervision, performs review and oversight of departmental general fund, categorical and grant funded programs and functions to ensure sound expenditure management and compliance; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Monitors and may participate in developing budgets for general fund, categorical and grant-funded programs; verifies and may calculate payroll and benefit costs; reconciles Labor Distribution reports to the general ledger and makes adjustments to Labor Distribution reports as necessary; verifies the allowability of planned program expenditures under funding program requirements and ensures complete documentation to support expenditures; verifies that matching and in-kind funds are planned for and are being met. Meets periodically with deans, program coordinators and administrative staff to review grant and spending activities and timeliness of reports; provides information on District/college/program policies and procedures, explains their application and answers questions or provides additional information to ensure understanding; explores and works with program staff to develop work-arounds when planned purchases or expenditures are not eligible under a grant; works with program staff to reprogram surplus funds to enhance program activities; reviews, compiles and verifies required reports; ensures or compiles allowable backup for match requirements; reviews any issues and concerns with program managers to ensure timely resolution; fills out funding agency reporting templates and follows up on any additional information needed. Reviews and processes budget transfer requests, purchase requisitions, purchase orders, check requests, travel and conference requests, reimbursement requests and other expense-related forms; verifies expenditures are allowable under terms of the funding source and are in compliance with District policies and procedures; requests additional supporting information when necessary; serves as liaison with District Finance Office in resolving compliance questions regarding expenditures. Prepares expenditure projections; monitors encumbrances and expenditures and calculates budget usage and fund percentages; verifies monthly Labor Distribution Reports and takes action to correct any discrepancies; reconciles expenditures with the general ledger; ensures expenses are posted to the correct budget numbers; researches, prepares budget and expenditure adjustments and transfers to correct discrepancies and submits for manager approval. May represent an assigned education center on a college budget committee. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. OTHER DUTIES Performs any of the duties typically performed by a Budget Technician, when directed. Monitors adjunct faculty hours to ensure conformance with bargaining unit and all other compliance requirements regarding load limits; may monitors work hours for other employees and student aides. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: General principles and practices of budget development and administration. General principles and practices of grant budget development and grants administration. District policies, procedures and practices governing budgeting, purchasing, accounts payable processing, cash handling and receipting and related financial transactions. Paraprofessional accounting methods and practices including audit practices and procedures. Use and operation of applicable modules of the District's enterprise accounting and finance systems. State and federal laws and regulations applicable to the application for and administration of a variety of grants and categorically-funded programs and functions, including 2 CFR 200 and the Education Department General Administrative Regulations (EDGAR). Customer service practices and etiquette. Principles and practices of sound business communication including English usage, spelling, grammar and punctuation. Modern office practices, procedures and equipment including appropriate software applications. Skills and Abilities to: Read, understand, interpret and apply state and federal requirements and guidelines for the administration of grant and categorically-funded programs, particularly with regard to the allowability of expenditures and other compliance requirements. Understand "big picture" situations and develop timely solutions to problems while staying within prescribed guidelines. Make highly detailed comparisons, calculations and tabulations of financial data and review accounting and related documents accurately and with high attention to detail. Work collaborative between program managers and administrators and finance and accounting staff to communicate clearly and find solutions to technical compliance and accounting issues. Carry out work independently, ensuring a high degree of accuracy. Organize, set priorities and exercise sound judgment within established guidelines. Interpret, apply and explain detailed and frequently complex rules, regulations, policies and procedures and apply them in a variety of procedural situations. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, both orally and in writing. Understand and follow written and oral instructions. Operate a computer and use standard business software. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE An associate degree in accounting, finance, management or a related field, and at least three years of progressively responsible experience performing budget review and monitoring for general fund, categorically-funded or grant-funded programs and activities, preferably in a community college environment; or an equivalent combination of training and experience. A bachelor's degree in finance, accounting, business or public administration is preferred. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate computers and standard office equipment; and reach with hands and arms. An employee is frequently required to stand and walk; and lift up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; learn and apply new information and skills; perform highly detailed work on multiple concurrent tasks with frequent interruptions; and interact with managers, employees, students and others encountered in the course of work, some of whom may be dissatisfied or concerned. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions where the noise level is quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process Only the most qualified applicants will be invited to interview for the assignment. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page .
Jun 14, 2024
Temporary
General Purpose Under general supervision, performs review and oversight of departmental general fund, categorical and grant funded programs and functions to ensure sound expenditure management and compliance; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Monitors and may participate in developing budgets for general fund, categorical and grant-funded programs; verifies and may calculate payroll and benefit costs; reconciles Labor Distribution reports to the general ledger and makes adjustments to Labor Distribution reports as necessary; verifies the allowability of planned program expenditures under funding program requirements and ensures complete documentation to support expenditures; verifies that matching and in-kind funds are planned for and are being met. Meets periodically with deans, program coordinators and administrative staff to review grant and spending activities and timeliness of reports; provides information on District/college/program policies and procedures, explains their application and answers questions or provides additional information to ensure understanding; explores and works with program staff to develop work-arounds when planned purchases or expenditures are not eligible under a grant; works with program staff to reprogram surplus funds to enhance program activities; reviews, compiles and verifies required reports; ensures or compiles allowable backup for match requirements; reviews any issues and concerns with program managers to ensure timely resolution; fills out funding agency reporting templates and follows up on any additional information needed. Reviews and processes budget transfer requests, purchase requisitions, purchase orders, check requests, travel and conference requests, reimbursement requests and other expense-related forms; verifies expenditures are allowable under terms of the funding source and are in compliance with District policies and procedures; requests additional supporting information when necessary; serves as liaison with District Finance Office in resolving compliance questions regarding expenditures. Prepares expenditure projections; monitors encumbrances and expenditures and calculates budget usage and fund percentages; verifies monthly Labor Distribution Reports and takes action to correct any discrepancies; reconciles expenditures with the general ledger; ensures expenses are posted to the correct budget numbers; researches, prepares budget and expenditure adjustments and transfers to correct discrepancies and submits for manager approval. May represent an assigned education center on a college budget committee. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. OTHER DUTIES Performs any of the duties typically performed by a Budget Technician, when directed. Monitors adjunct faculty hours to ensure conformance with bargaining unit and all other compliance requirements regarding load limits; may monitors work hours for other employees and student aides. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: General principles and practices of budget development and administration. General principles and practices of grant budget development and grants administration. District policies, procedures and practices governing budgeting, purchasing, accounts payable processing, cash handling and receipting and related financial transactions. Paraprofessional accounting methods and practices including audit practices and procedures. Use and operation of applicable modules of the District's enterprise accounting and finance systems. State and federal laws and regulations applicable to the application for and administration of a variety of grants and categorically-funded programs and functions, including 2 CFR 200 and the Education Department General Administrative Regulations (EDGAR). Customer service practices and etiquette. Principles and practices of sound business communication including English usage, spelling, grammar and punctuation. Modern office practices, procedures and equipment including appropriate software applications. Skills and Abilities to: Read, understand, interpret and apply state and federal requirements and guidelines for the administration of grant and categorically-funded programs, particularly with regard to the allowability of expenditures and other compliance requirements. Understand "big picture" situations and develop timely solutions to problems while staying within prescribed guidelines. Make highly detailed comparisons, calculations and tabulations of financial data and review accounting and related documents accurately and with high attention to detail. Work collaborative between program managers and administrators and finance and accounting staff to communicate clearly and find solutions to technical compliance and accounting issues. Carry out work independently, ensuring a high degree of accuracy. Organize, set priorities and exercise sound judgment within established guidelines. Interpret, apply and explain detailed and frequently complex rules, regulations, policies and procedures and apply them in a variety of procedural situations. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, both orally and in writing. Understand and follow written and oral instructions. Operate a computer and use standard business software. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE An associate degree in accounting, finance, management or a related field, and at least three years of progressively responsible experience performing budget review and monitoring for general fund, categorically-funded or grant-funded programs and activities, preferably in a community college environment; or an equivalent combination of training and experience. A bachelor's degree in finance, accounting, business or public administration is preferred. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate computers and standard office equipment; and reach with hands and arms. An employee is frequently required to stand and walk; and lift up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; learn and apply new information and skills; perform highly detailed work on multiple concurrent tasks with frequent interruptions; and interact with managers, employees, students and others encountered in the course of work, some of whom may be dissatisfied or concerned. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions where the noise level is quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process Only the most qualified applicants will be invited to interview for the assignment. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page .
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job San Bernardino County is currently accepting applications for Supervising Fiscal Specialists who supervise clerical staff engaged in performing a wide variety of tasks related to the examination, reconciliation and recording of fiscal, financial, statistical and complex payroll records. Supervising Fiscal Specialists perform varied and complex job duties, which include supervising the work of assigned staff and evaluating work performance; participating in hiring and disciplinary actions; planning and organizing the day-to-day fiscal support operations of the office; setting work standards, systems, and office procedures; coordinating clerical services with other departmental operations; preparing or supervising the preparation of complex financial, fiscal or payroll records, statements, and transactions; and resolving unusual or difficult problems referred by subordinates. For more detailed information, refer to the Supervising Fiscal Specialist job description. EXCELLENT SALARY* AND BENEFITS! The eligible list may be used to fill any vacancies within County Departments and also with the County Fire and Special Districts Departments. Applicants will be asked to indicate their availability and preference for referral to the various agencies in the Supplemental Questionnaire. County Fire and Special Districts Positions : The County Fire Department and Special Districts Department are separate entities from San Bernardino County, and as such, compensation and benefits for their positions are set forth in a different compensation plan. The salary for County Fire and Special Districts Supervising Office Fiscal is $24.06 - $34.87 hourly (N27); click here for a summary of benefits. For additional details, refer to the Non-Represented Employee Compensation Plan . Probation/Sheriff's Background: Prior to appointment in either the Probation or Sheriff's Departments, applicants will be fingerprinted and must pass an extensive background investigation, including a polygraph examination. Applicants must not have been convicted of a felony. CONDITIONS OF EMPLOYMENT Travel: Travel within and outside the County may be required. A valid California Driver’s License and proof of automobile liability insurance must be provided at time of hire and maintained throughout employment. Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. *Salary increases contingent upon Property Related Revenue and/or statewide Realignment Sales Tax Collections performance. Minimum Requirements EXPERIENCE Three (3) years of full-time fiscal work experience reviewing, reconciling, and maintaining fiscal/accounting records as the primary function of the job. This experience must be clearly listed in the work experience. NOTE: General office/clerical as well as student/internship experience is not considered qualifying. Desired Qualifications The ideal candidate will have extensive experience in: Supervisory and/or leadership roles Typing/keyboarding skills Accounts Payable Complex Payroll SAP Selection Process There will be an online assessment of knowledge and skills in the following areas: Supervision and Training Personal Effectiveness Fiscal Concepts Details of the online assessment process will be emailed once the recruitment has closed. IMPORTANT: The ability to take pre-employment tests online is a privilege. Please do not take advantage of this benefit. Also, be aware that applicants may be required to take parallel versions of these tests in a proctored setting in order to confirm their identities as the original test takers. Application Procedure : To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 PM on Friday, July 19, 2024. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. All experience must be clearly listed in the work experience and supplemental questionnaire. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. All communications regarding the remainder of the selection process will be via email . Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Supervisory Unit The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits,* please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . *Retirement benefits subject to change. Closing Date/Time: 7/19/2024 5:00 PM Pacific
Jul 07, 2024
Full Time
The Job San Bernardino County is currently accepting applications for Supervising Fiscal Specialists who supervise clerical staff engaged in performing a wide variety of tasks related to the examination, reconciliation and recording of fiscal, financial, statistical and complex payroll records. Supervising Fiscal Specialists perform varied and complex job duties, which include supervising the work of assigned staff and evaluating work performance; participating in hiring and disciplinary actions; planning and organizing the day-to-day fiscal support operations of the office; setting work standards, systems, and office procedures; coordinating clerical services with other departmental operations; preparing or supervising the preparation of complex financial, fiscal or payroll records, statements, and transactions; and resolving unusual or difficult problems referred by subordinates. For more detailed information, refer to the Supervising Fiscal Specialist job description. EXCELLENT SALARY* AND BENEFITS! The eligible list may be used to fill any vacancies within County Departments and also with the County Fire and Special Districts Departments. Applicants will be asked to indicate their availability and preference for referral to the various agencies in the Supplemental Questionnaire. County Fire and Special Districts Positions : The County Fire Department and Special Districts Department are separate entities from San Bernardino County, and as such, compensation and benefits for their positions are set forth in a different compensation plan. The salary for County Fire and Special Districts Supervising Office Fiscal is $24.06 - $34.87 hourly (N27); click here for a summary of benefits. For additional details, refer to the Non-Represented Employee Compensation Plan . Probation/Sheriff's Background: Prior to appointment in either the Probation or Sheriff's Departments, applicants will be fingerprinted and must pass an extensive background investigation, including a polygraph examination. Applicants must not have been convicted of a felony. CONDITIONS OF EMPLOYMENT Travel: Travel within and outside the County may be required. A valid California Driver’s License and proof of automobile liability insurance must be provided at time of hire and maintained throughout employment. Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. *Salary increases contingent upon Property Related Revenue and/or statewide Realignment Sales Tax Collections performance. Minimum Requirements EXPERIENCE Three (3) years of full-time fiscal work experience reviewing, reconciling, and maintaining fiscal/accounting records as the primary function of the job. This experience must be clearly listed in the work experience. NOTE: General office/clerical as well as student/internship experience is not considered qualifying. Desired Qualifications The ideal candidate will have extensive experience in: Supervisory and/or leadership roles Typing/keyboarding skills Accounts Payable Complex Payroll SAP Selection Process There will be an online assessment of knowledge and skills in the following areas: Supervision and Training Personal Effectiveness Fiscal Concepts Details of the online assessment process will be emailed once the recruitment has closed. IMPORTANT: The ability to take pre-employment tests online is a privilege. Please do not take advantage of this benefit. Also, be aware that applicants may be required to take parallel versions of these tests in a proctored setting in order to confirm their identities as the original test takers. Application Procedure : To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 PM on Friday, July 19, 2024. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. All experience must be clearly listed in the work experience and supplemental questionnaire. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. All communications regarding the remainder of the selection process will be via email . Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Supervisory Unit The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits,* please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . *Retirement benefits subject to change. Closing Date/Time: 7/19/2024 5:00 PM Pacific
CITY OF UKIAH, CA
Ukiah, California, United States
DESCRIPTION Recruitments posted as "Continuous" are subject to close at any time following an initial two-week posting period. Upon closing, the applications received will be screened and notices will be sent to the applicants regarding the status of their application. The Accountant series is a journey-level series. Under general direction of the Finance Director or designee, performs a wide range of professional accounting functions involved in the preparation and maintenance of the City's accounting records. Performs monthly, quarterly, and annual accounting system closing procedures and reporting. Participates in preparation and control of the City budget; designs and implements accounting systems; provides highly technical accounting tasks; provides assistance in a variety of fiscal management assignments; and completes related work as assigned. The Associate Accountant shall have responsibilities overseeing the work product of Assistant Accountants and Financial Services Specialists, while the Senior Accountant is a management-level position with personnel management responsibilities. JOB REQUIREMENTS These examples are intended only as illustrations of the various types of work performed in positions allocated to this class. The examples of work performed are neither restricted to nor all-encompassing of the duties to be performed under this job title. Monitor daily bank activity and prepare required journal entries. Prepare monthly reconciliations to the general ledger of sub ledgers and bank accounts, including utility billings, grant billings, payroll, accounts payable and receivables. Review monthly billing and collection results and coordinate follow up on uncollectible balances with appropriate department personnel. Maintain and understand the detail and activities of the accounts in the general ledger. Prepare general ledger closing entries (monthly, quarterly and/or annually), including adjustments. Prepare year-end accruals, consolidations and adjusting entries. Prepare periodic revenue, expenditure, and other financial reports. Participate in the maintenance of the fixed asset record system and produce reports necessary for the annual audit and insurance carrier updates. Organize and coordinate periodic physical inventory of fixed assets. Prepare periodic reports to state and federal agencies as required, i.e. sales tax return, fuel sales reports, etc. Participate in the maintenance of the chart of accounts, including the addition, deletion, activation, and deactivation of funds and accounts. Maintain accounting procedures and general accounting records. Coordinate accounting activities with other City departments and outside agencies. Participate with training of staff on the preparation and maintenance of the City’s accounting records. Participate in the preparation of annual financial statements and other reports, and preparation for the annual audit and any other required audits or regulatory reporting. Participate in the preparation of the annual City budget, including projections, forecasts and analytical research. Assist in the preparation of the Finance Department budget. Design and implement finance and accounting applications. Provide accounting and analytical support to grant and special project program managers as well as conduct monitoring and audits of grant programs and special projects. Develop procedures for implementation of new accounting rules. Oversee the work of assigned Financial Services Specialist and other technical and/or support personnel. Maintain detailed records pertaining to trust accounts maintained by the City. Perform various duties in Accounts Payable as needed. Perform various duties in Payroll as needed and/or in the absence of the Payroll Officer. Perform other duties and projects as assigned. Review for completeness and accuracy of payroll records, including, but not limited to, payroll registers, CalPERS reporting, bank activity following completed payroll cycles, and related journal entries. Oversee the accounting work product of Assistant Accountants and Financial Services Specialists assigned to accounting functions. Participate in the preparation of general ledger closing entries (monthly and annually), including adjustments. Prepare year-end accruals, consolidations and adjusting entries. Review payroll calculations, related journal entries, and related reporting to CalPERS, IRS, and Franchise Tax Board for accuracy. Perform payroll functions in its entirety in the absence of or to supplement/support the Payroll Officer. Take the lead on assigned projects, programs, activities, and/or sections of the department. Supervise departmental personnel. Manage programs, activities, or sections, within the department. Perform complex accounting and analysis activities and functions. Be responsible for the accurate and timely preparation and recording of all adjusting and closing entries for month, quarter, and year-end. Assist or supervise work and deliverables for the annual financial audit. Other duties as assigned. In performing the duties described above, the incumbent in this series is expected to: Provide outstanding and friendly customer service. Create and maintain a respectful and collaborative working environment. Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible. Demonstrate care for the organization, customers and coworkers. Practice and encourage initiative and innovation to improve the workplace. MINIMUM QUALIFICATIONS Knowledge of: Principles and practices of municipal accounting, auditing, and budgeting. Generally accepted accounting principles (GAAP) issued by the Governmental Accounting Standards Board (GASB). Grant management and auditing requirements, including OMB A-133 and A-87 requirements. Ordinances, resolutions and laws affecting municipal financial operations. Operation of computerized financial systems (general ledger, accounts payable, purchasing, payroll, encumbrances, cash receipts, utility and miscellaneous billing, fixed asset and project accounting. Spreadsheet and word processing software. Local area networks and wide area networks. Modern office practices, procedures, equipment and standard clerical techniques as applied to municipal accounting. Principles and best practices of supervision and management. Principles, best practices, regulations, and laws related to performing, analyzing, and accounting for payroll in a public agency, including FLSA. Ability to: Analyze and interpret fiscal and accounting records and data. Apply and adopt established methods to a variety of accounting transactions and problems. Document policy and procedures established to implement generally accepted accounting principles. Prepare concise and accurate reports for distribution to management and City Council. Interpret and make operating decisions in accordance with laws, regulations and policies. Identify changes in policies or procedures which will promote internal controls and the efficiency and effectiveness of personnel. Communicate clearly and concisely, orally and in writing. Establish and maintain cooperative and effective working relations with those contacted in the course of work, including other employees and the public. Use and operate computer and financial system which requires manual dexterity, and develop and understand documents, including spreadsheets. Sit and stand to perform work on a computer system for long periods of time. Lift up to 40 pounds. Work evenings and weekends, and attend night meetings or overnight conferences when required. Work independently with minimal supervision and meet deadlines Education and Experience: The preferred path toward gaining the required education and experience is the equivalent to a bachelor’s degree in accounting or business management with major coursework in accounting, finance, business management, or a related field with five years of experience in general accounting, including, but not limited to, accounts payable, accounts receivable, payroll, budgeting, managerial and financial reporting, financial statement preparation, and audit management. An alternate manner of gaining requisite education and experience is possessing the equivalent of an associate’s degree with major coursework described above with 10 years of increasingly complex and technical experience in general accounting, including, but not limited to, accounts payable, accounts receivable, payroll, managerial and financial reporting, financial statement preparation, and budgeting, of which two years were in a supervisory/managerial role. Certification as Certified Government Finance Manager (CGFM) through the Association of Governmental Accountants or as a Certified Public Finance Officer (CPFO) through the Government Finance Officers Associations may substitute for one year of experience. A master’s degree in accounting, certification as a Certified Management Accountant, or a license in California as a Certified Public Accountant is preferred and may substitute for two years of experience. Necessary Special Requirement s : Possession of a valid Class C California Driver’s License. SELECTION PROCEDURE Applications must be filled out completely. Resumes submitted in lieu of completing an application will not be considered. Applications will be reviewed by a screening committee and those applicants who appear to be among the best qualified will be selected for the examination process. This process may include a variety of techniques designed to test applicants’ knowledge, skills, and abilities to perform the duties and responsibilities of the job. An eligibility list will be established by ranking candidates by their overall score and a selection will be made from the candidates on this list. All employment offers are subject to a City-paid physical examination and a thorough reference and background check. In accordance with the Immigration Reform Act of 1986, the City must verify, once an employment offer has been made, that all persons have written proof of their right to work in the United States. In accordance with the Americans with Disabilities Act (ADA), if special accommodations are necessary at any stage of the testing process, please notify the Human Resources Department in advance at (707) 463-6244 so your request may be reviewed prior to the occurrence of the test. The City of Ukiah is an Equal Opportunity Employer committed to building a diverse workforce. Continually working to promote diversity, equity, transparency, and justice through the adoption and implementation of City practices, policies, and procedures. The City of Ukiah offers a competative benefits package to all full-time employees, including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. Part-time employees may receive benefits on a pro-rated basis. To learn more details, contact us at personnel@cityofukiah.com.
May 22, 2024
Full Time
DESCRIPTION Recruitments posted as "Continuous" are subject to close at any time following an initial two-week posting period. Upon closing, the applications received will be screened and notices will be sent to the applicants regarding the status of their application. The Accountant series is a journey-level series. Under general direction of the Finance Director or designee, performs a wide range of professional accounting functions involved in the preparation and maintenance of the City's accounting records. Performs monthly, quarterly, and annual accounting system closing procedures and reporting. Participates in preparation and control of the City budget; designs and implements accounting systems; provides highly technical accounting tasks; provides assistance in a variety of fiscal management assignments; and completes related work as assigned. The Associate Accountant shall have responsibilities overseeing the work product of Assistant Accountants and Financial Services Specialists, while the Senior Accountant is a management-level position with personnel management responsibilities. JOB REQUIREMENTS These examples are intended only as illustrations of the various types of work performed in positions allocated to this class. The examples of work performed are neither restricted to nor all-encompassing of the duties to be performed under this job title. Monitor daily bank activity and prepare required journal entries. Prepare monthly reconciliations to the general ledger of sub ledgers and bank accounts, including utility billings, grant billings, payroll, accounts payable and receivables. Review monthly billing and collection results and coordinate follow up on uncollectible balances with appropriate department personnel. Maintain and understand the detail and activities of the accounts in the general ledger. Prepare general ledger closing entries (monthly, quarterly and/or annually), including adjustments. Prepare year-end accruals, consolidations and adjusting entries. Prepare periodic revenue, expenditure, and other financial reports. Participate in the maintenance of the fixed asset record system and produce reports necessary for the annual audit and insurance carrier updates. Organize and coordinate periodic physical inventory of fixed assets. Prepare periodic reports to state and federal agencies as required, i.e. sales tax return, fuel sales reports, etc. Participate in the maintenance of the chart of accounts, including the addition, deletion, activation, and deactivation of funds and accounts. Maintain accounting procedures and general accounting records. Coordinate accounting activities with other City departments and outside agencies. Participate with training of staff on the preparation and maintenance of the City’s accounting records. Participate in the preparation of annual financial statements and other reports, and preparation for the annual audit and any other required audits or regulatory reporting. Participate in the preparation of the annual City budget, including projections, forecasts and analytical research. Assist in the preparation of the Finance Department budget. Design and implement finance and accounting applications. Provide accounting and analytical support to grant and special project program managers as well as conduct monitoring and audits of grant programs and special projects. Develop procedures for implementation of new accounting rules. Oversee the work of assigned Financial Services Specialist and other technical and/or support personnel. Maintain detailed records pertaining to trust accounts maintained by the City. Perform various duties in Accounts Payable as needed. Perform various duties in Payroll as needed and/or in the absence of the Payroll Officer. Perform other duties and projects as assigned. Review for completeness and accuracy of payroll records, including, but not limited to, payroll registers, CalPERS reporting, bank activity following completed payroll cycles, and related journal entries. Oversee the accounting work product of Assistant Accountants and Financial Services Specialists assigned to accounting functions. Participate in the preparation of general ledger closing entries (monthly and annually), including adjustments. Prepare year-end accruals, consolidations and adjusting entries. Review payroll calculations, related journal entries, and related reporting to CalPERS, IRS, and Franchise Tax Board for accuracy. Perform payroll functions in its entirety in the absence of or to supplement/support the Payroll Officer. Take the lead on assigned projects, programs, activities, and/or sections of the department. Supervise departmental personnel. Manage programs, activities, or sections, within the department. Perform complex accounting and analysis activities and functions. Be responsible for the accurate and timely preparation and recording of all adjusting and closing entries for month, quarter, and year-end. Assist or supervise work and deliverables for the annual financial audit. Other duties as assigned. In performing the duties described above, the incumbent in this series is expected to: Provide outstanding and friendly customer service. Create and maintain a respectful and collaborative working environment. Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible. Demonstrate care for the organization, customers and coworkers. Practice and encourage initiative and innovation to improve the workplace. MINIMUM QUALIFICATIONS Knowledge of: Principles and practices of municipal accounting, auditing, and budgeting. Generally accepted accounting principles (GAAP) issued by the Governmental Accounting Standards Board (GASB). Grant management and auditing requirements, including OMB A-133 and A-87 requirements. Ordinances, resolutions and laws affecting municipal financial operations. Operation of computerized financial systems (general ledger, accounts payable, purchasing, payroll, encumbrances, cash receipts, utility and miscellaneous billing, fixed asset and project accounting. Spreadsheet and word processing software. Local area networks and wide area networks. Modern office practices, procedures, equipment and standard clerical techniques as applied to municipal accounting. Principles and best practices of supervision and management. Principles, best practices, regulations, and laws related to performing, analyzing, and accounting for payroll in a public agency, including FLSA. Ability to: Analyze and interpret fiscal and accounting records and data. Apply and adopt established methods to a variety of accounting transactions and problems. Document policy and procedures established to implement generally accepted accounting principles. Prepare concise and accurate reports for distribution to management and City Council. Interpret and make operating decisions in accordance with laws, regulations and policies. Identify changes in policies or procedures which will promote internal controls and the efficiency and effectiveness of personnel. Communicate clearly and concisely, orally and in writing. Establish and maintain cooperative and effective working relations with those contacted in the course of work, including other employees and the public. Use and operate computer and financial system which requires manual dexterity, and develop and understand documents, including spreadsheets. Sit and stand to perform work on a computer system for long periods of time. Lift up to 40 pounds. Work evenings and weekends, and attend night meetings or overnight conferences when required. Work independently with minimal supervision and meet deadlines Education and Experience: The preferred path toward gaining the required education and experience is the equivalent to a bachelor’s degree in accounting or business management with major coursework in accounting, finance, business management, or a related field with five years of experience in general accounting, including, but not limited to, accounts payable, accounts receivable, payroll, budgeting, managerial and financial reporting, financial statement preparation, and audit management. An alternate manner of gaining requisite education and experience is possessing the equivalent of an associate’s degree with major coursework described above with 10 years of increasingly complex and technical experience in general accounting, including, but not limited to, accounts payable, accounts receivable, payroll, managerial and financial reporting, financial statement preparation, and budgeting, of which two years were in a supervisory/managerial role. Certification as Certified Government Finance Manager (CGFM) through the Association of Governmental Accountants or as a Certified Public Finance Officer (CPFO) through the Government Finance Officers Associations may substitute for one year of experience. A master’s degree in accounting, certification as a Certified Management Accountant, or a license in California as a Certified Public Accountant is preferred and may substitute for two years of experience. Necessary Special Requirement s : Possession of a valid Class C California Driver’s License. SELECTION PROCEDURE Applications must be filled out completely. Resumes submitted in lieu of completing an application will not be considered. Applications will be reviewed by a screening committee and those applicants who appear to be among the best qualified will be selected for the examination process. This process may include a variety of techniques designed to test applicants’ knowledge, skills, and abilities to perform the duties and responsibilities of the job. An eligibility list will be established by ranking candidates by their overall score and a selection will be made from the candidates on this list. All employment offers are subject to a City-paid physical examination and a thorough reference and background check. In accordance with the Immigration Reform Act of 1986, the City must verify, once an employment offer has been made, that all persons have written proof of their right to work in the United States. In accordance with the Americans with Disabilities Act (ADA), if special accommodations are necessary at any stage of the testing process, please notify the Human Resources Department in advance at (707) 463-6244 so your request may be reviewed prior to the occurrence of the test. The City of Ukiah is an Equal Opportunity Employer committed to building a diverse workforce. Continually working to promote diversity, equity, transparency, and justice through the adoption and implementation of City practices, policies, and procedures. The City of Ukiah offers a competative benefits package to all full-time employees, including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. Part-time employees may receive benefits on a pro-rated basis. To learn more details, contact us at personnel@cityofukiah.com.
CITY OF UKIAH, CA
Ukiah, California, United States
DESCRIPTION Recruitments posted as "Continuous" are subject to close at any time following an initial two-week posting period. Upon closing, the applications received will be screened and notices will be sent to the applicants regarding the status of their application. The Accountant series is a journey-level series. Under general direction of the Finance Director or designee, performs a wide range of professional accounting functions involved in the preparation and maintenance of the City's accounting records. Performs monthly, quarterly, and annual accounting system closing procedures and reporting. Participates in preparation and control of the City budget; designs and implements accounting systems; provides highly technical accounting tasks; provides assistance in a variety of fiscal management assignments; and completes related work as assigned. The Associate Accountant shall have responsibilities overseeing the work product of Assistant Accountants and Financial Services Specialists, while the Senior Accountant is a management-level position with personnel management responsibilities. JOB REQUIREMENTS These examples are intended only as illustrations of the various types of work performed in positions allocated to this class. The examples of work performed are neither restricted to nor all-encompassing of the duties to be performed under this job title. Monitor daily bank activity and prepare required journal entries. Prepare monthly reconciliations to the general ledger of sub ledgers and bank accounts, including utility billings, grant billings, payroll, accounts payable and receivables. Review monthly billing and collection results and coordinate follow up on uncollectible balances with appropriate department personnel. Maintain and understand the detail and activities of the accounts in the general ledger. Prepare general ledger closing entries (monthly, quarterly and/or annually), including adjustments. Prepare year-end accruals, consolidations and adjusting entries. Prepare periodic revenue, expenditure, and other financial reports. Participate in the maintenance of the fixed asset record system and produce reports necessary for the annual audit and insurance carrier updates. Organize and coordinate periodic physical inventory of fixed assets. Prepare periodic reports to state and federal agencies as required, i.e. sales tax return, fuel sales reports, etc. Participate in the maintenance of the chart of accounts, including the addition, deletion, activation, and deactivation of funds and accounts. Maintain accounting procedures and general accounting records. Coordinate accounting activities with other City departments and outside agencies. Participate with training of staff on the preparation and maintenance of the City’s accounting records. Participate in the preparation of annual financial statements and other reports, and preparation for the annual audit and any other required audits or regulatory reporting. Participate in the preparation of the annual City budget, including projections, forecasts and analytical research. Assist in the preparation of the Finance Department budget. Design and implement finance and accounting applications. Provide accounting and analytical support to grant and special project program managers as well as conduct monitoring and audits of grant programs and special projects. Develop procedures for implementation of new accounting rules. Oversee the work of assigned Financial Services Specialist and other technical and/or support personnel. Maintain detailed records pertaining to trust accounts maintained by the City. Perform various duties in Accounts Payable as needed. Perform various duties in Payroll as needed and/or in the absence of the Payroll Officer. Perform other duties and projects as assigned. Review for completeness and accuracy of payroll records, including, but not limited to, payroll registers, CalPERS reporting, bank activity following completed payroll cycles, and related journal entries. Other duties as assigned. In performing the duties described above, the incumbent in this series is expected to: Provide outstanding and friendly customer service. Create and maintain a respectful and collaborative working environment. Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible. Demonstrate care for the organization, customers and coworkers. Practice and encourage initiative and innovation to improve the workplace. MINIMUM QUALIFICATIONS Knowledge of: Principles and practices of municipal accounting, auditing, and budgeting. Generally accepted accounting principles (GAAP) issued by the Governmental Accounting Standards Board (GASB). Grant management and auditing requirements, including OMB A-133 and A-87 requirements. Ordinances, resolutions and laws affecting municipal financial operations. Operation of computerized financial systems (general ledger, accounts payable, purchasing, payroll, encumbrances, cash receipts, utility and miscellaneous billing, fixed asset and project accounting. Spreadsheet and word processing software. Local area networks and wide area networks. Modern office practices, procedures, equipment and standard clerical techniques as applied to municipal accounting. Ability to: Analyze and interpret fiscal and accounting records and data. Apply and adopt established methods to a variety of accounting transactions and problems. Document policy and procedures established to implement generally accepted accounting principles. Prepare concise and accurate reports for distribution to management and City Council. Interpret and make operating decisions in accordance with laws, regulations and policies. Identify changes in policies or procedures which will promote internal controls and the efficiency and effectiveness of personnel. Communicate clearly and concisely, orally and in writing. Establish and maintain cooperative and effective working relations with those contacted in the course of work, including other employees and the public. Use and operate computer and financial system which requires manual dexterity, and develop and understand documents, including spreadsheets. Sit and stand to perform work on a computer system for long periods of time. Lift up to 40 pounds. Work evenings and weekends, and attend night meetings or overnight conferences when required. Work independently with minimal supervision and meet deadlines Education and Experience: Equivalent to bachelor’s degree in accounting, business management with major course work in accounting, finance, or related field. An alternate manner of gaining requisite education and experience is possessing the equivalent of an associate’s degree in accounting or business with two years of experience in general accounting, including, but not limited to, accounts payable, accounts receivable, payroll, and budgeting. Necessary Special Requirement s : Possession of a valid Class C California Driver’s License. SELECTION PROCEDURE Applications must be filled out completely. Resumes submitted in lieu of completing an application will not be considered. Applications will be reviewed by a screening committee and those applicants who appear to be among the best qualified will be selected for the examination process. This process may include a variety of techniques designed to test applicants’ knowledge, skills, and abilities to perform the duties and responsibilities of the job. An eligibility list will be established by ranking candidates by their overall score and a selection will be made from the candidates on this list. All employment offers are subject to a City-paid physical examination and a thorough reference and background check. In accordance with the Immigration Reform Act of 1986, the City must verify, once an employment offer has been made, that all persons have written proof of their right to work in the United States. In accordance with the Americans with Disabilities Act (ADA), if special accommodations are necessary at any stage of the testing process, please notify the Human Resources Department in advance at (707) 463-6244 so your request may be reviewed prior to the occurrence of the test. The City of Ukiah is an Equal Opportunity Employer committed to building a diverse workforce. Continually working to promote diversity, equity, transparency, and justice through the adoption and implementation of City practices, policies, and procedures. The City of Ukiah offers a competative benefits package to all full-time employees, including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. Part-time employees may receive benefits on a pro-rated basis. To learn more details, contact us at personnel@cityofukiah.com.
May 22, 2024
Full Time
DESCRIPTION Recruitments posted as "Continuous" are subject to close at any time following an initial two-week posting period. Upon closing, the applications received will be screened and notices will be sent to the applicants regarding the status of their application. The Accountant series is a journey-level series. Under general direction of the Finance Director or designee, performs a wide range of professional accounting functions involved in the preparation and maintenance of the City's accounting records. Performs monthly, quarterly, and annual accounting system closing procedures and reporting. Participates in preparation and control of the City budget; designs and implements accounting systems; provides highly technical accounting tasks; provides assistance in a variety of fiscal management assignments; and completes related work as assigned. The Associate Accountant shall have responsibilities overseeing the work product of Assistant Accountants and Financial Services Specialists, while the Senior Accountant is a management-level position with personnel management responsibilities. JOB REQUIREMENTS These examples are intended only as illustrations of the various types of work performed in positions allocated to this class. The examples of work performed are neither restricted to nor all-encompassing of the duties to be performed under this job title. Monitor daily bank activity and prepare required journal entries. Prepare monthly reconciliations to the general ledger of sub ledgers and bank accounts, including utility billings, grant billings, payroll, accounts payable and receivables. Review monthly billing and collection results and coordinate follow up on uncollectible balances with appropriate department personnel. Maintain and understand the detail and activities of the accounts in the general ledger. Prepare general ledger closing entries (monthly, quarterly and/or annually), including adjustments. Prepare year-end accruals, consolidations and adjusting entries. Prepare periodic revenue, expenditure, and other financial reports. Participate in the maintenance of the fixed asset record system and produce reports necessary for the annual audit and insurance carrier updates. Organize and coordinate periodic physical inventory of fixed assets. Prepare periodic reports to state and federal agencies as required, i.e. sales tax return, fuel sales reports, etc. Participate in the maintenance of the chart of accounts, including the addition, deletion, activation, and deactivation of funds and accounts. Maintain accounting procedures and general accounting records. Coordinate accounting activities with other City departments and outside agencies. Participate with training of staff on the preparation and maintenance of the City’s accounting records. Participate in the preparation of annual financial statements and other reports, and preparation for the annual audit and any other required audits or regulatory reporting. Participate in the preparation of the annual City budget, including projections, forecasts and analytical research. Assist in the preparation of the Finance Department budget. Design and implement finance and accounting applications. Provide accounting and analytical support to grant and special project program managers as well as conduct monitoring and audits of grant programs and special projects. Develop procedures for implementation of new accounting rules. Oversee the work of assigned Financial Services Specialist and other technical and/or support personnel. Maintain detailed records pertaining to trust accounts maintained by the City. Perform various duties in Accounts Payable as needed. Perform various duties in Payroll as needed and/or in the absence of the Payroll Officer. Perform other duties and projects as assigned. Review for completeness and accuracy of payroll records, including, but not limited to, payroll registers, CalPERS reporting, bank activity following completed payroll cycles, and related journal entries. Other duties as assigned. In performing the duties described above, the incumbent in this series is expected to: Provide outstanding and friendly customer service. Create and maintain a respectful and collaborative working environment. Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible. Demonstrate care for the organization, customers and coworkers. Practice and encourage initiative and innovation to improve the workplace. MINIMUM QUALIFICATIONS Knowledge of: Principles and practices of municipal accounting, auditing, and budgeting. Generally accepted accounting principles (GAAP) issued by the Governmental Accounting Standards Board (GASB). Grant management and auditing requirements, including OMB A-133 and A-87 requirements. Ordinances, resolutions and laws affecting municipal financial operations. Operation of computerized financial systems (general ledger, accounts payable, purchasing, payroll, encumbrances, cash receipts, utility and miscellaneous billing, fixed asset and project accounting. Spreadsheet and word processing software. Local area networks and wide area networks. Modern office practices, procedures, equipment and standard clerical techniques as applied to municipal accounting. Ability to: Analyze and interpret fiscal and accounting records and data. Apply and adopt established methods to a variety of accounting transactions and problems. Document policy and procedures established to implement generally accepted accounting principles. Prepare concise and accurate reports for distribution to management and City Council. Interpret and make operating decisions in accordance with laws, regulations and policies. Identify changes in policies or procedures which will promote internal controls and the efficiency and effectiveness of personnel. Communicate clearly and concisely, orally and in writing. Establish and maintain cooperative and effective working relations with those contacted in the course of work, including other employees and the public. Use and operate computer and financial system which requires manual dexterity, and develop and understand documents, including spreadsheets. Sit and stand to perform work on a computer system for long periods of time. Lift up to 40 pounds. Work evenings and weekends, and attend night meetings or overnight conferences when required. Work independently with minimal supervision and meet deadlines Education and Experience: Equivalent to bachelor’s degree in accounting, business management with major course work in accounting, finance, or related field. An alternate manner of gaining requisite education and experience is possessing the equivalent of an associate’s degree in accounting or business with two years of experience in general accounting, including, but not limited to, accounts payable, accounts receivable, payroll, and budgeting. Necessary Special Requirement s : Possession of a valid Class C California Driver’s License. SELECTION PROCEDURE Applications must be filled out completely. Resumes submitted in lieu of completing an application will not be considered. Applications will be reviewed by a screening committee and those applicants who appear to be among the best qualified will be selected for the examination process. This process may include a variety of techniques designed to test applicants’ knowledge, skills, and abilities to perform the duties and responsibilities of the job. An eligibility list will be established by ranking candidates by their overall score and a selection will be made from the candidates on this list. All employment offers are subject to a City-paid physical examination and a thorough reference and background check. In accordance with the Immigration Reform Act of 1986, the City must verify, once an employment offer has been made, that all persons have written proof of their right to work in the United States. In accordance with the Americans with Disabilities Act (ADA), if special accommodations are necessary at any stage of the testing process, please notify the Human Resources Department in advance at (707) 463-6244 so your request may be reviewed prior to the occurrence of the test. The City of Ukiah is an Equal Opportunity Employer committed to building a diverse workforce. Continually working to promote diversity, equity, transparency, and justice through the adoption and implementation of City practices, policies, and procedures. The City of Ukiah offers a competative benefits package to all full-time employees, including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. Part-time employees may receive benefits on a pro-rated basis. To learn more details, contact us at personnel@cityofukiah.com.
CITY OF UKIAH, CA
Ukiah, California, United States
DESCRIPTION Recruitments posted as "Continuous" are subject to close at any time following an initial two-week posting period. Upon closing, the applications received will be screened and notices will be sent to the applicants regarding the status of their application. This is a journey-level series. Under general direction of the Finance Director or designee, performs a wide range of professional accounting functions involved in the preparation and maintenance of the City's accounting records. Performs monthly, quarterly, and annual accounting system closing procedures and reporting. Participates in preparation and control of the City budget; designs and implements accounting systems; provides highly technical accounting tasks; provides assistance in a variety of fiscal management assignments; and completes related work as assigned. The Associate Accountant shall have responsibilities overseeing the work product of Assistant Accountants and Financial Services Specialists, while the Senior Accountant is a management-level position with personnel management responsibilities. JOB REQUIREMENTS These examples are intended only as illustrations of the various types of work performed in positions allocated to this class. The examples of work performed are neither restricted to nor all-encompassing of the duties to be performed under this job title. Monitor daily bank activity and prepare required journal entries. Prepare monthly reconciliations to the general ledger of sub ledgers and bank accounts, including utility billings, grant billings, payroll, accounts payable and receivables. Review monthly billing and collection results and coordinate follow up on uncollectible balances with appropriate department personnel. Maintain and understand the detail and activities of the accounts in the general ledger. Prepare general ledger closing entries (monthly, quarterly and/or annually), including adjustments. Prepare year-end accruals, consolidations and adjusting entries. Prepare periodic revenue, expenditure, and other financial reports. Participate in the maintenance of the fixed asset record system and produce reports necessary for the annual audit and insurance carrier updates. Organize and coordinate periodic physical inventory of fixed assets. Prepare periodic reports to state and federal agencies as required, i.e. sales tax return, fuel sales reports, etc. Participate in the maintenance of the chart of accounts, including the addition, deletion, activation, and deactivation of funds and accounts. Maintain accounting procedures and general accounting records. Coordinate accounting activities with other City departments and outside agencies. Participate with training of staff on the preparation and maintenance of the City’s accounting records. Participate in the preparation of annual financial statements and other reports, and preparation for the annual audit and any other required audits or regulatory reporting. Participate in the preparation of the annual City budget, including projections, forecasts and analytical research. Assist in the preparation of the Finance Department budget. Design and implement finance and accounting applications. Provide accounting and analytical support to grant and special project program managers as well as conduct monitoring and audits of grant programs and special projects. Develop procedures for implementation of new accounting rules. Oversee the work of assigned Financial Services Specialist and other technical and/or support personnel. Maintain detailed records pertaining to trust accounts maintained by the City. Perform various duties in Accounts Payable as needed. Perform various duties in Payroll as needed and/or in the absence of the Payroll Officer. Perform other duties and projects as assigned. Review for completeness and accuracy of payroll records, including, but not limited to, payroll registers, CalPERS reporting, bank activity following completed payroll cycles, and related journal entries. Other duties as assigned. In addition to the general duties applicable to all in this series, the Associate Accountant may: Oversee the accounting work product of Assistant Accountants and Financial Services Specialists assigned to accounting functions. Participate in the preparation of general ledger closing entries (monthly and annually), including adjustments. Prepare year-end accruals, consolidations and adjusting entries. Review payroll calculations, related journal entries, and related reporting to CalPERS, IRS, and Franchise Tax Board for accuracy. Perform payroll functions in its entirety in the absence of or to supplement/support the Payroll Officer. Take the lead on assigned projects, programs, activities, and/or sections of the department. MINIMUM QUALIFICATIONS Knowledge of: Principles and practices of municipal accounting, auditing, and budgeting. Generally accepted accounting principles (GAAP) issued by the Governmental Accounting Standards Board (GASB). Grant management and auditing requirements, including OMB A-133 and A-87 requirements. Ordinances, resolutions and laws affecting municipal financial operations. Operation of computerized financial systems (general ledger, accounts payable, purchasing, payroll, encumbrances, cash receipts, utility and miscellaneous billing, fixed asset and project accounting. Spreadsheet and word processing software. Local area networks and wide area networks. Modern office practices, procedures, equipment and standard clerical techniques as applied to municipal accounting. Principles and best practices of supervision and management. Principles, best practices, regulations, and laws related to performing, analyzing, and accounting for payroll in a public agency, including FLSA. Ability to: Analyze and interpret fiscal and accounting records and data. Apply and adopt established methods to a variety of accounting transactions and problems. Document policy and procedures established to implement generally accepted accounting principles. Prepare concise and accurate reports for distribution to management and City Council. Interpret and make operating decisions in accordance with laws, regulations and policies. Identify changes in policies or procedures which will promote internal controls and the efficiency and effectiveness of personnel. Communicate clearly and concisely, orally and in writing. Establish and maintain cooperative and effective working relations with those contacted in the course of work, including other employees and the public. Use and operate computer and financial system which requires manual dexterity, and develop and understand documents, including spreadsheets. Sit and stand to perform work on a computer system for long periods of time. Lift up to 40 pounds. Work evenings and weekends, and attend night meetings or overnight conferences when required. Work independently with minimal supervision and meet deadlines Education and Experience: Equivalent to bachelor’s degree in accounting or business management with major coursework in accounting, finance, business, or related field with two years of experience in general accounting, including, but not limited to, accounts payable, accounts receivable, payroll, and budgeting. An alternate manner of gaining requisite education and experience is possessing the equivalent of an associate’s degree in accounting, finance, or business with five years of relevant experience. Certification as Certified Government Finance Manager (CGFM) through the Association of Governmental Accountants or as a Certified Public Finance Officer (CPFO) through the Government Finance Officers Associations may substitute for one year of experience. A master’s degree in accounting, certification as a Certified Management Accountant, or license in California as a Certified Public Accountant is preferred and may substitute for two years of experience. Necessary Special Requirement : Possession of a valid Class C California Driver’s License. SELECTION PROCEDURE Applications must be filled out completely. Resumes submitted in lieu of completing an application will not be considered. Applications will be reviewed by a screening committee and those applicants who appear to be among the best qualified will be selected for the examination process. This process may include a variety of techniques designed to test applicants’ knowledge, skills, and abilities to perform the duties and responsibilities of the job. An eligibility list will be established by ranking candidates by their overall score and a selection will be made from the candidates on this list. All employment offers are subject to a City-paid physical examination and a thorough reference and background check. In accordance with the Immigration Reform Act of 1986, the City must verify, once an employment offer has been made, that all persons have written proof of their right to work in the United States. In accordance with the Americans with Disabilities Act (ADA), if special accommodations are necessary at any stage of the testing process, please notify the Human Resources Department in advance at (707) 463-6244 so your request may be reviewed prior to the occurrence of the test. The City of Ukiah is an Equal Opportunity Employer committed to building a diverse workforce. Continually working to promote diversity, equity, transparency, and justice through the adoption and implementation of City practices, policies, and procedures. The City of Ukiah offers a competative benefits package to all full-time employees, including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. Part-time employees may receive benefits on a pro-rated basis. To learn more details, contact us at personnel@cityofukiah.com.
May 22, 2024
Full Time
DESCRIPTION Recruitments posted as "Continuous" are subject to close at any time following an initial two-week posting period. Upon closing, the applications received will be screened and notices will be sent to the applicants regarding the status of their application. This is a journey-level series. Under general direction of the Finance Director or designee, performs a wide range of professional accounting functions involved in the preparation and maintenance of the City's accounting records. Performs monthly, quarterly, and annual accounting system closing procedures and reporting. Participates in preparation and control of the City budget; designs and implements accounting systems; provides highly technical accounting tasks; provides assistance in a variety of fiscal management assignments; and completes related work as assigned. The Associate Accountant shall have responsibilities overseeing the work product of Assistant Accountants and Financial Services Specialists, while the Senior Accountant is a management-level position with personnel management responsibilities. JOB REQUIREMENTS These examples are intended only as illustrations of the various types of work performed in positions allocated to this class. The examples of work performed are neither restricted to nor all-encompassing of the duties to be performed under this job title. Monitor daily bank activity and prepare required journal entries. Prepare monthly reconciliations to the general ledger of sub ledgers and bank accounts, including utility billings, grant billings, payroll, accounts payable and receivables. Review monthly billing and collection results and coordinate follow up on uncollectible balances with appropriate department personnel. Maintain and understand the detail and activities of the accounts in the general ledger. Prepare general ledger closing entries (monthly, quarterly and/or annually), including adjustments. Prepare year-end accruals, consolidations and adjusting entries. Prepare periodic revenue, expenditure, and other financial reports. Participate in the maintenance of the fixed asset record system and produce reports necessary for the annual audit and insurance carrier updates. Organize and coordinate periodic physical inventory of fixed assets. Prepare periodic reports to state and federal agencies as required, i.e. sales tax return, fuel sales reports, etc. Participate in the maintenance of the chart of accounts, including the addition, deletion, activation, and deactivation of funds and accounts. Maintain accounting procedures and general accounting records. Coordinate accounting activities with other City departments and outside agencies. Participate with training of staff on the preparation and maintenance of the City’s accounting records. Participate in the preparation of annual financial statements and other reports, and preparation for the annual audit and any other required audits or regulatory reporting. Participate in the preparation of the annual City budget, including projections, forecasts and analytical research. Assist in the preparation of the Finance Department budget. Design and implement finance and accounting applications. Provide accounting and analytical support to grant and special project program managers as well as conduct monitoring and audits of grant programs and special projects. Develop procedures for implementation of new accounting rules. Oversee the work of assigned Financial Services Specialist and other technical and/or support personnel. Maintain detailed records pertaining to trust accounts maintained by the City. Perform various duties in Accounts Payable as needed. Perform various duties in Payroll as needed and/or in the absence of the Payroll Officer. Perform other duties and projects as assigned. Review for completeness and accuracy of payroll records, including, but not limited to, payroll registers, CalPERS reporting, bank activity following completed payroll cycles, and related journal entries. Other duties as assigned. In addition to the general duties applicable to all in this series, the Associate Accountant may: Oversee the accounting work product of Assistant Accountants and Financial Services Specialists assigned to accounting functions. Participate in the preparation of general ledger closing entries (monthly and annually), including adjustments. Prepare year-end accruals, consolidations and adjusting entries. Review payroll calculations, related journal entries, and related reporting to CalPERS, IRS, and Franchise Tax Board for accuracy. Perform payroll functions in its entirety in the absence of or to supplement/support the Payroll Officer. Take the lead on assigned projects, programs, activities, and/or sections of the department. MINIMUM QUALIFICATIONS Knowledge of: Principles and practices of municipal accounting, auditing, and budgeting. Generally accepted accounting principles (GAAP) issued by the Governmental Accounting Standards Board (GASB). Grant management and auditing requirements, including OMB A-133 and A-87 requirements. Ordinances, resolutions and laws affecting municipal financial operations. Operation of computerized financial systems (general ledger, accounts payable, purchasing, payroll, encumbrances, cash receipts, utility and miscellaneous billing, fixed asset and project accounting. Spreadsheet and word processing software. Local area networks and wide area networks. Modern office practices, procedures, equipment and standard clerical techniques as applied to municipal accounting. Principles and best practices of supervision and management. Principles, best practices, regulations, and laws related to performing, analyzing, and accounting for payroll in a public agency, including FLSA. Ability to: Analyze and interpret fiscal and accounting records and data. Apply and adopt established methods to a variety of accounting transactions and problems. Document policy and procedures established to implement generally accepted accounting principles. Prepare concise and accurate reports for distribution to management and City Council. Interpret and make operating decisions in accordance with laws, regulations and policies. Identify changes in policies or procedures which will promote internal controls and the efficiency and effectiveness of personnel. Communicate clearly and concisely, orally and in writing. Establish and maintain cooperative and effective working relations with those contacted in the course of work, including other employees and the public. Use and operate computer and financial system which requires manual dexterity, and develop and understand documents, including spreadsheets. Sit and stand to perform work on a computer system for long periods of time. Lift up to 40 pounds. Work evenings and weekends, and attend night meetings or overnight conferences when required. Work independently with minimal supervision and meet deadlines Education and Experience: Equivalent to bachelor’s degree in accounting or business management with major coursework in accounting, finance, business, or related field with two years of experience in general accounting, including, but not limited to, accounts payable, accounts receivable, payroll, and budgeting. An alternate manner of gaining requisite education and experience is possessing the equivalent of an associate’s degree in accounting, finance, or business with five years of relevant experience. Certification as Certified Government Finance Manager (CGFM) through the Association of Governmental Accountants or as a Certified Public Finance Officer (CPFO) through the Government Finance Officers Associations may substitute for one year of experience. A master’s degree in accounting, certification as a Certified Management Accountant, or license in California as a Certified Public Accountant is preferred and may substitute for two years of experience. Necessary Special Requirement : Possession of a valid Class C California Driver’s License. SELECTION PROCEDURE Applications must be filled out completely. Resumes submitted in lieu of completing an application will not be considered. Applications will be reviewed by a screening committee and those applicants who appear to be among the best qualified will be selected for the examination process. This process may include a variety of techniques designed to test applicants’ knowledge, skills, and abilities to perform the duties and responsibilities of the job. An eligibility list will be established by ranking candidates by their overall score and a selection will be made from the candidates on this list. All employment offers are subject to a City-paid physical examination and a thorough reference and background check. In accordance with the Immigration Reform Act of 1986, the City must verify, once an employment offer has been made, that all persons have written proof of their right to work in the United States. In accordance with the Americans with Disabilities Act (ADA), if special accommodations are necessary at any stage of the testing process, please notify the Human Resources Department in advance at (707) 463-6244 so your request may be reviewed prior to the occurrence of the test. The City of Ukiah is an Equal Opportunity Employer committed to building a diverse workforce. Continually working to promote diversity, equity, transparency, and justice through the adoption and implementation of City practices, policies, and procedures. The City of Ukiah offers a competative benefits package to all full-time employees, including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. Part-time employees may receive benefits on a pro-rated basis. To learn more details, contact us at personnel@cityofukiah.com.
STATE BAR OF CALIFORNIA
Los Angeles, CA, United States
Job Description Office of Access and Inclusion Annual Salary Range for Financial Analyst : $90,693 - $120,920 FLSA Non-Exempt / Union Represented This position allows for up to four days of remote work per week. About the Office The Office of Access & Inclusion (OA&I) leads the grantmaking for legal services, and policymaking on access to justiceand diversity, equity, and inclusion work at the State Bar. In 2024, OA&I, working with the Legal Services Trust Fund Commission and the Board of Trustees, will distribute more than $180 million toover 110 nonprofit legal aid organizations throughout the state. OA&I also supports various initiatives to promote and advance diversity, equity, and inclusion in the legal profession by partnering with various offices of the State Bar and external stakeholders. The Ideal Candidate The State Bar of California seeks a full-time Financial Analyst to join its access to justice and diversity and inclusion team. This position is part of the team responsible for the fiscal compliance and oversight of the distributed grant funds. Responsibilities include analyzing grantee budgets, budget revisions and other requests, conducting grantee monitoring visits, supporting IOLTA bank compliance, supporting the year-end financial audit processes, project management of timesheet administration, and maintaining important relationships with volunteers, agencies, grantees, and other stakeholders. This position will require travel to visit in-person with State Bar grantees and other stakeholders. The successful candidate will be an excellent communicator with attention to detail and precise analytical skills. The team values people who bring a passion for social justice, collegiality, and integrity to the workplace. Prior grant administration experience is preferred. Definition Under general direction, performs professional accounting and budgeting activities in accordance with generally accepted accounting principles and procedures including reviewing, analyzing, examining and maintaining accounting records and preparation of financial reports and special reports, developing, monitoring and reporting on budgets; functional areas of responsibility may include grants, accounts payable, accounts receivable, payroll, and budget; assignments may include the compilation, review, monitoring and reporting on department specific budgets; analyzing and approving financial transactions; preparing a variety of financial reports; and performing other related duties as assigned. Distinguishing Characteristics This is the journey level classification in the Financial Analyst classification series. This classification is distinguished from the lower classification of Fiscal Services Specialist in that Financial Analysts are assigned more complex duties requiring specialized knowledge, abilities, skills, and experience and often exercise independent judgment in the performance of their duties. Financial Analysts may train and provide technical guidance to lower-level staff. This classification is distinguished from the Senior Financial Analyst in that positions in the senior level are assigned responsibility for leading and directing the staff, operations and activities of a fiscal section. Examples of Essential Duties Duties may include, but are not limited to the following: Performs a variety of complex accounting duties Develops and monitors program, office, department, and capital improvement budgets. Evaluates accounting and fiscal control systems, policies, problems and procedures and prepares reports recommending changes and/or alternatives to procedures. Reviews, evaluates and monitors all fiscal reporting and budgeting by grant recipients, financial institutions, and others. Provides complex fiscal support by guiding management and staff in the proper usage and posting of account transactions and general accounting issues; ensures management has detailed financial budget information and reports; recommends policy changes to conform to mandated accounting principles. Maintains and reviews budgetary controls and approves the acquisition of capital assets ensuring they are budgeted; analyzes budget variances, projection reports, budget line item expenses, balance sheet accounts (including cash accounts) and reporting discrepancies between actual and subsidiary ledgers, and makes recommended changes in cost allocation formulas. Plans and manages the monthly and yearly closing of State Bar books and ensures the time production and distribution of financial reports to management and all offices. Reviews and analyzes a variety of accounting and bank records and fiscal activities to ensure accuracy and compliance with accounting/program/legal requirements; advises, enforces and guides other accounting and non-accounting staff of accounting methods and procedures and ensures that they are processing and recording financial transactions in accordance with generally accepted accounting principles and procedures and the State Bar fiscal policies and procedures. Prepares and distributes financial statements and reports and prepares special financial reports and analysis. Analyzes and reconciles the 457 Employees Deferred Compensation Plan, establishing monthly and year-to-date percentage earning and coordinates the resolution of problems with the outside consulting firm. Coordinates and manages activities related to independent financial and performance audits. Performs other similar or related duties which may not be specifically included within this position description but which are consistent with the general level of the job and the responsibilities described. Employment Standards Knowledge of: Operations, services and processes with the State Bar including accounts payable, accounts receivable, payroll, budget, financial reporting and related fiscal areas. Principles of budgeting, financial planning and management. Manual and computerized accounting and financial recordkeeping systems. Accounting, budget and financial control principles, procedures and practices. Report preparation techniques. Problem identification and analyses of accounting and fiscal controls, systems and practices. Modern office procedures, methods and equipment including computers and software applications relevant to the work. Methods and techniques of compiling and summarizing fiscal data. Principles and practices of customer service. Ability to: Perform professional accounting duties in assigned areas of responsibility. Develop proposed budgets based on an understanding of operational needs and available funding. Understand and use the State Bar's specialized financial operations, processes and software applications. Apply specialized accounting rules within functional areas of responsibility. Analyze, interpret and reconcile fiscal documents. Prioritize and work under deadlines. Serve as a resource to assigned staff. Perform complex accounting and financial functions; verify, reconcile and balance financial transactions. Prepare a variety of fiscal reports in assigned areas of responsibility. Maintain financial records and files. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective interpersonal relationships with those contacted in the course of work. Maintain the confidentiality of information. Minimum Qualifications Education: Bachelor's degree in accounting or a field that develops skills related to essential duties, or equivalent academic achievement. Experience: Minimum two (2) years' experience of financial analysis and/or government/public sector accounting and/or budgeting experience. License, Certificate, Registration Requirements: None required. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. We are a diverse, equitable, and inclusive workplace where all of our employees and prospective employees experience fairness, dignity, and respect.
Jun 05, 2024
Full Time
Job Description Office of Access and Inclusion Annual Salary Range for Financial Analyst : $90,693 - $120,920 FLSA Non-Exempt / Union Represented This position allows for up to four days of remote work per week. About the Office The Office of Access & Inclusion (OA&I) leads the grantmaking for legal services, and policymaking on access to justiceand diversity, equity, and inclusion work at the State Bar. In 2024, OA&I, working with the Legal Services Trust Fund Commission and the Board of Trustees, will distribute more than $180 million toover 110 nonprofit legal aid organizations throughout the state. OA&I also supports various initiatives to promote and advance diversity, equity, and inclusion in the legal profession by partnering with various offices of the State Bar and external stakeholders. The Ideal Candidate The State Bar of California seeks a full-time Financial Analyst to join its access to justice and diversity and inclusion team. This position is part of the team responsible for the fiscal compliance and oversight of the distributed grant funds. Responsibilities include analyzing grantee budgets, budget revisions and other requests, conducting grantee monitoring visits, supporting IOLTA bank compliance, supporting the year-end financial audit processes, project management of timesheet administration, and maintaining important relationships with volunteers, agencies, grantees, and other stakeholders. This position will require travel to visit in-person with State Bar grantees and other stakeholders. The successful candidate will be an excellent communicator with attention to detail and precise analytical skills. The team values people who bring a passion for social justice, collegiality, and integrity to the workplace. Prior grant administration experience is preferred. Definition Under general direction, performs professional accounting and budgeting activities in accordance with generally accepted accounting principles and procedures including reviewing, analyzing, examining and maintaining accounting records and preparation of financial reports and special reports, developing, monitoring and reporting on budgets; functional areas of responsibility may include grants, accounts payable, accounts receivable, payroll, and budget; assignments may include the compilation, review, monitoring and reporting on department specific budgets; analyzing and approving financial transactions; preparing a variety of financial reports; and performing other related duties as assigned. Distinguishing Characteristics This is the journey level classification in the Financial Analyst classification series. This classification is distinguished from the lower classification of Fiscal Services Specialist in that Financial Analysts are assigned more complex duties requiring specialized knowledge, abilities, skills, and experience and often exercise independent judgment in the performance of their duties. Financial Analysts may train and provide technical guidance to lower-level staff. This classification is distinguished from the Senior Financial Analyst in that positions in the senior level are assigned responsibility for leading and directing the staff, operations and activities of a fiscal section. Examples of Essential Duties Duties may include, but are not limited to the following: Performs a variety of complex accounting duties Develops and monitors program, office, department, and capital improvement budgets. Evaluates accounting and fiscal control systems, policies, problems and procedures and prepares reports recommending changes and/or alternatives to procedures. Reviews, evaluates and monitors all fiscal reporting and budgeting by grant recipients, financial institutions, and others. Provides complex fiscal support by guiding management and staff in the proper usage and posting of account transactions and general accounting issues; ensures management has detailed financial budget information and reports; recommends policy changes to conform to mandated accounting principles. Maintains and reviews budgetary controls and approves the acquisition of capital assets ensuring they are budgeted; analyzes budget variances, projection reports, budget line item expenses, balance sheet accounts (including cash accounts) and reporting discrepancies between actual and subsidiary ledgers, and makes recommended changes in cost allocation formulas. Plans and manages the monthly and yearly closing of State Bar books and ensures the time production and distribution of financial reports to management and all offices. Reviews and analyzes a variety of accounting and bank records and fiscal activities to ensure accuracy and compliance with accounting/program/legal requirements; advises, enforces and guides other accounting and non-accounting staff of accounting methods and procedures and ensures that they are processing and recording financial transactions in accordance with generally accepted accounting principles and procedures and the State Bar fiscal policies and procedures. Prepares and distributes financial statements and reports and prepares special financial reports and analysis. Analyzes and reconciles the 457 Employees Deferred Compensation Plan, establishing monthly and year-to-date percentage earning and coordinates the resolution of problems with the outside consulting firm. Coordinates and manages activities related to independent financial and performance audits. Performs other similar or related duties which may not be specifically included within this position description but which are consistent with the general level of the job and the responsibilities described. Employment Standards Knowledge of: Operations, services and processes with the State Bar including accounts payable, accounts receivable, payroll, budget, financial reporting and related fiscal areas. Principles of budgeting, financial planning and management. Manual and computerized accounting and financial recordkeeping systems. Accounting, budget and financial control principles, procedures and practices. Report preparation techniques. Problem identification and analyses of accounting and fiscal controls, systems and practices. Modern office procedures, methods and equipment including computers and software applications relevant to the work. Methods and techniques of compiling and summarizing fiscal data. Principles and practices of customer service. Ability to: Perform professional accounting duties in assigned areas of responsibility. Develop proposed budgets based on an understanding of operational needs and available funding. Understand and use the State Bar's specialized financial operations, processes and software applications. Apply specialized accounting rules within functional areas of responsibility. Analyze, interpret and reconcile fiscal documents. Prioritize and work under deadlines. Serve as a resource to assigned staff. Perform complex accounting and financial functions; verify, reconcile and balance financial transactions. Prepare a variety of fiscal reports in assigned areas of responsibility. Maintain financial records and files. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective interpersonal relationships with those contacted in the course of work. Maintain the confidentiality of information. Minimum Qualifications Education: Bachelor's degree in accounting or a field that develops skills related to essential duties, or equivalent academic achievement. Experience: Minimum two (2) years' experience of financial analysis and/or government/public sector accounting and/or budgeting experience. License, Certificate, Registration Requirements: None required. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. We are a diverse, equitable, and inclusive workplace where all of our employees and prospective employees experience fairness, dignity, and respect.
STATE BAR OF CALIFORNIA
San Francisco, CA, United States
Job Description Office of Access and Inclusion Annual Salary Range for Financial Analyst : $90,693 - $120,920 FLSA Non-Exempt / Union Represented This position allows for up to four days of remote work per week. About the Office The Office of Access & Inclusion (OA&I) leads the grantmaking for legal services, and policymaking on access to justiceand diversity, equity, and inclusion work at the State Bar. In 2024, OA&I, working with the Legal Services Trust Fund Commission and the Board of Trustees, will distribute more than $180 million toover 110 nonprofit legal aid organizations throughout the state. OA&I also supports various initiatives to promote and advance diversity, equity, and inclusion in the legal profession by partnering with various offices of the State Bar and external stakeholders. The Ideal Candidate The State Bar of California seeks a full-time Financial Analyst to join its access to justice and diversity and inclusion team. This position is part of the team responsible for the fiscal compliance and oversight of the distributed grant funds. Responsibilities include analyzing grantee budgets, budget revisions and other requests, conducting grantee monitoring visits, supporting IOLTA bank compliance, supporting the year-end financial audit processes, project management of timesheet administration, and maintaining important relationships with volunteers, agencies, grantees, and other stakeholders. This position will require travel to visit in-person with State Bar grantees and other stakeholders. The successful candidate will be an excellent communicator with attention to detail and precise analytical skills. The team values people who bring a passion for social justice, collegiality, and integrity to the workplace. Prior grant administration experience is preferred. Definition Under general direction, performs professional accounting and budgeting activities in accordance with generally accepted accounting principles and procedures including reviewing, analyzing, examining and maintaining accounting records and preparation of financial reports and special reports, developing, monitoring and reporting on budgets; functional areas of responsibility may include grants, accounts payable, accounts receivable, payroll, and budget; assignments may include the compilation, review, monitoring and reporting on department specific budgets; analyzing and approving financial transactions; preparing a variety of financial reports; and performing other related duties as assigned. Distinguishing Characteristics This is the journey level classification in the Financial Analyst classification series. This classification is distinguished from the lower classification of Fiscal Services Specialist in that Financial Analysts are assigned more complex duties requiring specialized knowledge, abilities, skills, and experience and often exercise independent judgment in the performance of their duties. Financial Analysts may train and provide technical guidance to lower-level staff. This classification is distinguished from the Senior Financial Analyst in that positions in the senior level are assigned responsibility for leading and directing the staff, operations and activities of a fiscal section. Examples of Essential Duties Duties may include, but are not limited to the following: Performs a variety of complex accounting duties Develops and monitors program, office, department, and capital improvement budgets. Evaluates accounting and fiscal control systems, policies, problems and procedures and prepares reports recommending changes and/or alternatives to procedures. Reviews, evaluates and monitors all fiscal reporting and budgeting by grant recipients, financial institutions, and others. Provides complex fiscal support by guiding management and staff in the proper usage and posting of account transactions and general accounting issues; ensures management has detailed financial budget information and reports; recommends policy changes to conform to mandated accounting principles. Maintains and reviews budgetary controls and approves the acquisition of capital assets ensuring they are budgeted; analyzes budget variances, projection reports, budget line item expenses, balance sheet accounts (including cash accounts) and reporting discrepancies between actual and subsidiary ledgers, and makes recommended changes in cost allocation formulas. Plans and manages the monthly and yearly closing of State Bar books and ensures the time production and distribution of financial reports to management and all offices. Reviews and analyzes a variety of accounting and bank records and fiscal activities to ensure accuracy and compliance with accounting/program/legal requirements; advises, enforces and guides other accounting and non-accounting staff of accounting methods and procedures and ensures that they are processing and recording financial transactions in accordance with generally accepted accounting principles and procedures and the State Bar fiscal policies and procedures. Prepares and distributes financial statements and reports and prepares special financial reports and analysis. Analyzes and reconciles the 457 Employees Deferred Compensation Plan, establishing monthly and year-to-date percentage earning and coordinates the resolution of problems with the outside consulting firm. Coordinates and manages activities related to independent financial and performance audits. Performs other similar or related duties which may not be specifically included within this position description but which are consistent with the general level of the job and the responsibilities described. Employment Standards Knowledge of: Operations, services and processes with the State Bar including accounts payable, accounts receivable, payroll, budget, financial reporting and related fiscal areas. Principles of budgeting, financial planning and management. Manual and computerized accounting and financial recordkeeping systems. Accounting, budget and financial control principles, procedures and practices. Report preparation techniques. Problem identification and analyses of accounting and fiscal controls, systems and practices. Modern office procedures, methods and equipment including computers and software applications relevant to the work. Methods and techniques of compiling and summarizing fiscal data. Principles and practices of customer service. Ability to: Perform professional accounting duties in assigned areas of responsibility. Develop proposed budgets based on an understanding of operational needs and available funding. Understand and use the State Bar's specialized financial operations, processes and software applications. Apply specialized accounting rules within functional areas of responsibility. Analyze, interpret and reconcile fiscal documents. Prioritize and work under deadlines. Serve as a resource to assigned staff. Perform complex accounting and financial functions; verify, reconcile and balance financial transactions. Prepare a variety of fiscal reports in assigned areas of responsibility. Maintain financial records and files. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective interpersonal relationships with those contacted in the course of work. Maintain the confidentiality of information. Minimum Qualifications Education: Bachelor's degree in accounting or a field that develops skills related to essential duties, or equivalent academic achievement. Experience: Minimum two (2) years' experience of financial analysis and/or government/public sector accounting and/or budgeting experience. License, Certificate, Registration Requirements: None required. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. We are a diverse, equitable, and inclusive workplace where all of our employees and prospective employees experience fairness, dignity, and respect.
Jun 05, 2024
Full Time
Job Description Office of Access and Inclusion Annual Salary Range for Financial Analyst : $90,693 - $120,920 FLSA Non-Exempt / Union Represented This position allows for up to four days of remote work per week. About the Office The Office of Access & Inclusion (OA&I) leads the grantmaking for legal services, and policymaking on access to justiceand diversity, equity, and inclusion work at the State Bar. In 2024, OA&I, working with the Legal Services Trust Fund Commission and the Board of Trustees, will distribute more than $180 million toover 110 nonprofit legal aid organizations throughout the state. OA&I also supports various initiatives to promote and advance diversity, equity, and inclusion in the legal profession by partnering with various offices of the State Bar and external stakeholders. The Ideal Candidate The State Bar of California seeks a full-time Financial Analyst to join its access to justice and diversity and inclusion team. This position is part of the team responsible for the fiscal compliance and oversight of the distributed grant funds. Responsibilities include analyzing grantee budgets, budget revisions and other requests, conducting grantee monitoring visits, supporting IOLTA bank compliance, supporting the year-end financial audit processes, project management of timesheet administration, and maintaining important relationships with volunteers, agencies, grantees, and other stakeholders. This position will require travel to visit in-person with State Bar grantees and other stakeholders. The successful candidate will be an excellent communicator with attention to detail and precise analytical skills. The team values people who bring a passion for social justice, collegiality, and integrity to the workplace. Prior grant administration experience is preferred. Definition Under general direction, performs professional accounting and budgeting activities in accordance with generally accepted accounting principles and procedures including reviewing, analyzing, examining and maintaining accounting records and preparation of financial reports and special reports, developing, monitoring and reporting on budgets; functional areas of responsibility may include grants, accounts payable, accounts receivable, payroll, and budget; assignments may include the compilation, review, monitoring and reporting on department specific budgets; analyzing and approving financial transactions; preparing a variety of financial reports; and performing other related duties as assigned. Distinguishing Characteristics This is the journey level classification in the Financial Analyst classification series. This classification is distinguished from the lower classification of Fiscal Services Specialist in that Financial Analysts are assigned more complex duties requiring specialized knowledge, abilities, skills, and experience and often exercise independent judgment in the performance of their duties. Financial Analysts may train and provide technical guidance to lower-level staff. This classification is distinguished from the Senior Financial Analyst in that positions in the senior level are assigned responsibility for leading and directing the staff, operations and activities of a fiscal section. Examples of Essential Duties Duties may include, but are not limited to the following: Performs a variety of complex accounting duties Develops and monitors program, office, department, and capital improvement budgets. Evaluates accounting and fiscal control systems, policies, problems and procedures and prepares reports recommending changes and/or alternatives to procedures. Reviews, evaluates and monitors all fiscal reporting and budgeting by grant recipients, financial institutions, and others. Provides complex fiscal support by guiding management and staff in the proper usage and posting of account transactions and general accounting issues; ensures management has detailed financial budget information and reports; recommends policy changes to conform to mandated accounting principles. Maintains and reviews budgetary controls and approves the acquisition of capital assets ensuring they are budgeted; analyzes budget variances, projection reports, budget line item expenses, balance sheet accounts (including cash accounts) and reporting discrepancies between actual and subsidiary ledgers, and makes recommended changes in cost allocation formulas. Plans and manages the monthly and yearly closing of State Bar books and ensures the time production and distribution of financial reports to management and all offices. Reviews and analyzes a variety of accounting and bank records and fiscal activities to ensure accuracy and compliance with accounting/program/legal requirements; advises, enforces and guides other accounting and non-accounting staff of accounting methods and procedures and ensures that they are processing and recording financial transactions in accordance with generally accepted accounting principles and procedures and the State Bar fiscal policies and procedures. Prepares and distributes financial statements and reports and prepares special financial reports and analysis. Analyzes and reconciles the 457 Employees Deferred Compensation Plan, establishing monthly and year-to-date percentage earning and coordinates the resolution of problems with the outside consulting firm. Coordinates and manages activities related to independent financial and performance audits. Performs other similar or related duties which may not be specifically included within this position description but which are consistent with the general level of the job and the responsibilities described. Employment Standards Knowledge of: Operations, services and processes with the State Bar including accounts payable, accounts receivable, payroll, budget, financial reporting and related fiscal areas. Principles of budgeting, financial planning and management. Manual and computerized accounting and financial recordkeeping systems. Accounting, budget and financial control principles, procedures and practices. Report preparation techniques. Problem identification and analyses of accounting and fiscal controls, systems and practices. Modern office procedures, methods and equipment including computers and software applications relevant to the work. Methods and techniques of compiling and summarizing fiscal data. Principles and practices of customer service. Ability to: Perform professional accounting duties in assigned areas of responsibility. Develop proposed budgets based on an understanding of operational needs and available funding. Understand and use the State Bar's specialized financial operations, processes and software applications. Apply specialized accounting rules within functional areas of responsibility. Analyze, interpret and reconcile fiscal documents. Prioritize and work under deadlines. Serve as a resource to assigned staff. Perform complex accounting and financial functions; verify, reconcile and balance financial transactions. Prepare a variety of fiscal reports in assigned areas of responsibility. Maintain financial records and files. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective interpersonal relationships with those contacted in the course of work. Maintain the confidentiality of information. Minimum Qualifications Education: Bachelor's degree in accounting or a field that develops skills related to essential duties, or equivalent academic achievement. Experience: Minimum two (2) years' experience of financial analysis and/or government/public sector accounting and/or budgeting experience. License, Certificate, Registration Requirements: None required. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. We are a diverse, equitable, and inclusive workplace where all of our employees and prospective employees experience fairness, dignity, and respect.
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary This position serves as the Contract Administration Manager, for Contracts and Procurement, part of Procure to Pay, and provides expertise in Public Works projects (such as construction and facilities management), adherence to the California Public Contracts Code, contract language, formulation, negotiation, and administration for the department. Additionally, this position will handle large value public RFP’s for services and goods to SDSU. The incumbent works collaboratively with a variety of campus stakeholders to include coworkers, other BFA staff, faculty, staff, students and outside entities and individuals. This position serves as a key technical advisor of contract terms and conditions, and policy and procedure compliance and development. Intimate knowledge of State regulations and California State University policies, and contract administration procedures are beneficial in order to effectively manage through the full range of procurement and contractual services at SDSU. This position may represent the Director or Associate Director in his or her absence. This position’s primary responsibility is to make operational decisions on Public Works projects and on matters related to non-procurement contract obligations such as MOUs, leases, and other documented obligations in support of research and campus operations, guide and facilitate the contractual process with all parties, solve problems, assess and prioritize projects to meet deadlines. This position is expected to negotiate and approve contract terms and conditions, analyze contract situations, ensure records are accurate and up to date, collaborate with others, possess superior attention to detail, and must have excellent communication skills; both written and verbal. This position may be tasked with more complex contract and procurement items as needed in support of campus needs. The Associate Director will rely on this position to ensure work is accomplished in appropriate priority while meeting necessary deadlines. May provide operational leadership for department staff at times. Drafts policy and procedures for approval by the Associate Director. In addition, this position is responsible for ensuring that provided services and work product are carried out in accordance with established policies and procedures based on CSU, SDSU, and CA State guidelines; and in recommending and/or implementing improvements in policies and procedures as it relates to department goals. This position maintains effective working relationships with various levels of campus administration, State offices, Office of Risk Management Chancellor’s Office, Office of General Counsel and others as appropriate. Participates in strategic planning for the department and division. This is a full-time (1.0 time-base), benefits eligible, at-will position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is approved for partial telecommuting with onsite work in San Diego. Department Summary The Procure-to-Pay department is responsible for delivering end to end procure to pay services and solutions, including leading continuous improvement initiatives in collaboration with the department of Shared Services. Responsibilities include a wide range of contract and procurement management and accounts payable functions. The Contract and Procurement Management office is responsible for contract administration and procurement processes for San Diego State University, including the Imperial Valley campus and Brawley facility, as well as some support for SDSU auxiliary services. Under the direct supervision of the Associate Director, Contract and Procurement Management, our mission is to respond to the needs of multiple faculty and staff clients and comply with State legislated purchasing mandates and campus policy. The Contract and Procurement Management office is a fully automated, large-scale unit and encompasses a wide variety of functions from contract and lease negotiations, basic purchasing services of equipment, supplies, materials and professional services to contracting capital, public works projects and services, and construction projects. Contract and Procurement Management consists of 8-12 buyers, an Accounting Technician, an Administrative Analyst/Specialist, a Contracts Administration Manager, and an Associate Director. For more information regarding Procure to Pay, click here . Education and Experience Undergraduate degree in business, contract law, or related field from an accredited college or university and five (5) years of contract administration experience for a state or county agency or large, diverse and decentralized organization, or equivalent combination of education and experience to perform the required functions of the position. Key Qualifications Comprehensive knowledge of contracting methods, practices, and laws, including support contracts. Experience working with the California Public Contracts Code and Public Works projects. Demonstrated experience negotiating contracts, leases, and agreements for goods and/or services, MOUs, etc. Ability to learn, independently interpret, and apply a wide variety of complex rules and regulations. Ability to evaluate functions and recommend measures to improve operations. Ability to plan, organize, and execute a large scale and high volume of public contracts. Ability to develop and maintain effective working relationships both internal and external to the department. Experienced in the administration of a wide range of contract laws, terms and conditions within a procurement environment, construction agreements and the Public Contracts Code. Knowledge financial software (e.g., Oracle). Professional certifications in contract management, administration or related field. J.D. or MBA preferred. Compensation and Benefits San Diego State University will offer a competitive salary based on the qualifications and experience of the selected candidate. San Diego State University also offers a rich benefits package that includes: Extensive Leave benefits: 15 paid holidays, 24 vacation days, and 12 sick days per year; Retirement security through a CalPERS defined benefit pension (with CalPERS and UC Retirement Plan reciprocity) and retiree healthcare benefits; An array of health, dental, and vision coverage at no-cost or low-cost to the employee; and California State University system fee reduction program (fee waiver) for the employee or their qualified dependent Anticipated hiring range: $90,000 - $95,000 annually Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 1, 2024. To receive full consideration, apply by June 30, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Rachael Stalmann at rstalmann@sdsu.edu. Advertised: Jun 14 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jun 15, 2024
Position Summary This position serves as the Contract Administration Manager, for Contracts and Procurement, part of Procure to Pay, and provides expertise in Public Works projects (such as construction and facilities management), adherence to the California Public Contracts Code, contract language, formulation, negotiation, and administration for the department. Additionally, this position will handle large value public RFP’s for services and goods to SDSU. The incumbent works collaboratively with a variety of campus stakeholders to include coworkers, other BFA staff, faculty, staff, students and outside entities and individuals. This position serves as a key technical advisor of contract terms and conditions, and policy and procedure compliance and development. Intimate knowledge of State regulations and California State University policies, and contract administration procedures are beneficial in order to effectively manage through the full range of procurement and contractual services at SDSU. This position may represent the Director or Associate Director in his or her absence. This position’s primary responsibility is to make operational decisions on Public Works projects and on matters related to non-procurement contract obligations such as MOUs, leases, and other documented obligations in support of research and campus operations, guide and facilitate the contractual process with all parties, solve problems, assess and prioritize projects to meet deadlines. This position is expected to negotiate and approve contract terms and conditions, analyze contract situations, ensure records are accurate and up to date, collaborate with others, possess superior attention to detail, and must have excellent communication skills; both written and verbal. This position may be tasked with more complex contract and procurement items as needed in support of campus needs. The Associate Director will rely on this position to ensure work is accomplished in appropriate priority while meeting necessary deadlines. May provide operational leadership for department staff at times. Drafts policy and procedures for approval by the Associate Director. In addition, this position is responsible for ensuring that provided services and work product are carried out in accordance with established policies and procedures based on CSU, SDSU, and CA State guidelines; and in recommending and/or implementing improvements in policies and procedures as it relates to department goals. This position maintains effective working relationships with various levels of campus administration, State offices, Office of Risk Management Chancellor’s Office, Office of General Counsel and others as appropriate. Participates in strategic planning for the department and division. This is a full-time (1.0 time-base), benefits eligible, at-will position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is approved for partial telecommuting with onsite work in San Diego. Department Summary The Procure-to-Pay department is responsible for delivering end to end procure to pay services and solutions, including leading continuous improvement initiatives in collaboration with the department of Shared Services. Responsibilities include a wide range of contract and procurement management and accounts payable functions. The Contract and Procurement Management office is responsible for contract administration and procurement processes for San Diego State University, including the Imperial Valley campus and Brawley facility, as well as some support for SDSU auxiliary services. Under the direct supervision of the Associate Director, Contract and Procurement Management, our mission is to respond to the needs of multiple faculty and staff clients and comply with State legislated purchasing mandates and campus policy. The Contract and Procurement Management office is a fully automated, large-scale unit and encompasses a wide variety of functions from contract and lease negotiations, basic purchasing services of equipment, supplies, materials and professional services to contracting capital, public works projects and services, and construction projects. Contract and Procurement Management consists of 8-12 buyers, an Accounting Technician, an Administrative Analyst/Specialist, a Contracts Administration Manager, and an Associate Director. For more information regarding Procure to Pay, click here . Education and Experience Undergraduate degree in business, contract law, or related field from an accredited college or university and five (5) years of contract administration experience for a state or county agency or large, diverse and decentralized organization, or equivalent combination of education and experience to perform the required functions of the position. Key Qualifications Comprehensive knowledge of contracting methods, practices, and laws, including support contracts. Experience working with the California Public Contracts Code and Public Works projects. Demonstrated experience negotiating contracts, leases, and agreements for goods and/or services, MOUs, etc. Ability to learn, independently interpret, and apply a wide variety of complex rules and regulations. Ability to evaluate functions and recommend measures to improve operations. Ability to plan, organize, and execute a large scale and high volume of public contracts. Ability to develop and maintain effective working relationships both internal and external to the department. Experienced in the administration of a wide range of contract laws, terms and conditions within a procurement environment, construction agreements and the Public Contracts Code. Knowledge financial software (e.g., Oracle). Professional certifications in contract management, administration or related field. J.D. or MBA preferred. Compensation and Benefits San Diego State University will offer a competitive salary based on the qualifications and experience of the selected candidate. San Diego State University also offers a rich benefits package that includes: Extensive Leave benefits: 15 paid holidays, 24 vacation days, and 12 sick days per year; Retirement security through a CalPERS defined benefit pension (with CalPERS and UC Retirement Plan reciprocity) and retiree healthcare benefits; An array of health, dental, and vision coverage at no-cost or low-cost to the employee; and California State University system fee reduction program (fee waiver) for the employee or their qualified dependent Anticipated hiring range: $90,000 - $95,000 annually Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 1, 2024. To receive full consideration, apply by June 30, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Rachael Stalmann at rstalmann@sdsu.edu. Advertised: Jun 14 2024 Pacific Daylight Time Applications close: Closing Date/Time: