Position DescriptionResponsible for the development, administration, and analysis of administrative projects, programs and systems within the department, management and operational analysis, detailed budget oversight and expense and revenue monitoring, and supervision of staff.
Job Duties and Responsibilities- Develop and administer budgets and contracts; monitor cost centers and contracts to provide trend data, complete projections, analyze, evaluate and recommend adjustments.
- Provide varied, complex management and operational analysis in support of the department.
- Oversee of a variety of office IT operations within the department, including assistance with web, software and application support for department users.
- Represent the program, project or system on multi- department or interagency task forces, outside provider site visits, committees.
- Supervise technical and other office support staff as assigned, ensuring quality and efficiency of work efforts, high-quality team interactions and high quality customer service. Develop performance reviews and conduct review sessions, employee development and training, involvement in employee hiring, provide corrective feedback up to and including performance improvement plans and disciplinary action if required.
- Plan, develop and implement staff engagement activities as requested; lead Connected and Onboard Team at the direction of the City Attorney.
- Manage and maintain formal monitoring systems to ensure compliance with standards.
- Monitor expenditures and time of performance in office contracts, draft office contracts for review by attorney, prepare RFP's before contract expires or when new services or programs are identified, prepare summary of proposals submitted, and prepare Request for Council Action memos as needed. Attend PRC as needed.
- Provide administrative oversight for the law clerk program. Assist with recruitment, maintain office records, coordinate attendance at events for the attorney law clerk supervisors.
- Assume principal responsibility for compliance with and data entry for a variety of office and external computer systems, i.e., Grants. gov, Medicare Reporting System, WEGO.
- Assist with development of grant proposals, coordinate the grant application process, analyze grant program data and complete all grant reporting and invoicing requirements.
- Assist with the design, development, implementation and continual enhancement of computerized information systems.
Working Conditions: Normal Office Setting
Required QualificationsMinimum Qualifications:
Bachelor's Degree in Business, Government, Finance or related field or equivalent.
Experience:
Three years of related experience, including experience with municipal or public budgetary and procurement process, experience and supervisory experience.
Licenses/Certifications: N/A
Selection Process:
The selection process will consist of one or more of the following steps: a rating of relevant education and experience (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.
Minimum Qualifications:
Bachelor's Degree in Business, Government, Finance or related field or equivalent.
Experience:
Three years of related experience, including experience with municipal or public budgetary and procurement process, experience and supervisory experience.
Licenses/Certifications: N/A
Background Check:
The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.
Union Representation:
This position is not represented by a collective bargaining agreement. For more information, please see the Civil Service Rules .
Eligible List Statement:
The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire one month after it has been established.
Interview Selection:
The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.
Knowledge, Skills and Abilities- Supervisory experience desirable.
- Ability to learn quickly and apply.
- Good knowledge of database systems and Microsoft office software.
- Excellent communication and organizational skill.
- Excellent knowledge of sound supervisory and management techniques, business planning, benchmarking methodology and performance measure systems.
- Well-developed writing skills and knowledge of contract and grant proposal preparation.
- Good analytical skills.
- Knowledge of budget development and oversight.
Benefits SummaryOur employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the benefits page .
New 12 weeks of paid parental leaveCity employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.
InsuranceHealth insuranceEligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.
Dental insuranceThe City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.
BenefitsPaid time offOur generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements .
RetirementCity employees earn a pension and may choose to participate in additional retirement savings programs.
- Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits.
- Deferred compensation: Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS).
TransportationEligible City employees may choose to participate in the following transportation programs:
- Metropass: The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price.
- Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars.
Learning and developmentTo engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees.
Other perksEmployees can also take advantage of optional life insurance, flexible spending accounts, the Employee Assistance Program , health club discounts and more.
Closing Date/Time: 7/11/2024 11:59 PM Central
