DescriptionThe City of Livermore is currently accepting applications for the position of Division Clerk for the Water Resources Division.
CLICK HERE for the job announcement.
DEFINITION
Under supervision, provides advanced clerical support to a department, division, or section including office management, staff training, word processing, record keeping, and data collection and evaluation; and performs other duties as assigned.
DISTINGUISHING CHARACTERISTICS The Division Clerk classification is characterized by its performance of a variety of complex non-routine assignments of a highly specialized nature. Incumbents are regularly responsible for the scheduling and completion of their own work with limited review by a department, division, or section supervisor. The Division Clerk is distinguished from the Administrative Clerk II in that the latter independently performs a variety of office support duties under fairly clear guidelines making decisions with guidance under supervision in non-routine circumstances. The Division Clerk is distinguished from the Administrative Assistant in that the latter exercises considerable independent judgment in solving the most difficult and sensitive issues to the area of assignment and performing a wide variety of para-professional duties under minimal supervision.
SUPERVISION RECEIVED Supervision is provided by a department, division, or section supervisor.
SUPERVISION EXERCISED May supervise or provide direction to office support personnel.
Examples of Important and Essential FunctionsGeneral Office Duties
Maintain accurate, up-to-date files, statistical data and records; coordinate the flow of paperwork; process and distribute mail; schedule meetings and appointments; compose and type reports, letters, and other correspondence; proofread and correct documents; compile statistical data to create reports or track information; maintain personnel and payroll records; operate modern office equipment; attend meetings and take minutes; prepare documents such as requisitions for purchasing of supplies, warrant requisitions for payment invoices, billing requests, and cashiering of checks; develop and monitor projects and special assignments; assist in preliminary data gathering, preparation of budget and performance measures; interpret and explain City policies and procedures; design and modify work methods, procedures, and forms; and review all work for thoroughness and accuracy.
Supervisory Functions
Train and supervise assigned staff, including approving scheduled time off, assisting in selection processes, and completing or making recommendations on performance evaluations and disciplinary actions.
Computer Applications
Use personal computers to perform word processing, spreadsheet, data base, e-mail, Internet, and other specialized functions; maintain and update computer software; enter data and verify the accuracy of the input; and generate reports.
Specialized Assignments
Depending on the assignment of duties, a Division Clerk may also receive and track applications and issue licenses and basic permits; maintain project specifications and contract documents; collect fees; use two-way emergency radio communication equipment; conduct facility tours; maintain a library of professional and technical literature; perform record keeping and billing for cost recovery programs; handle money and balance a cash drawer; prepare daily cash reports; transcribe from a dictating machine; provide staff support to advisory bodies and commissions, as assigned; assist with election related duties and assignments; operate specialized law enforcement network computers; and other specialized duties as assigned.
Job Related and Essential QualificationsDemonstrated Knowledge of :
Modern office practices, procedures, and equipment; proper English usage, spelling, grammar, punctuation, and business format; alphabetic and numeric filing systems; business mathematics including percentages and decimals; basic accounting, record keeping, and payroll procedures; time management; effective supervision; office management principles; effective communication techniques; personal computer operating systems and software applications, and principles and practices of exceptional customer service.
Demonstrated Skills to :
Perform a variety of complex office support duties; follow oral and written instructions; use independent judgment; organize and maintain an office; proofread to identify and correct errors in grammar, punctuation, spelling, and arithmetic; operate modern office equipment; perceive needed changes and initiate suggestions for improvement; understand and interpret policies and procedures; prioritize work assignments; maintain accurate, up-to-date files and records; research and compile statistical reports; maintain confidentiality of information; work under the pressure of deadlines; utilize personal computer and computer software to perform word processing, spreadsheet, data base, and other specialized functions; maintain and update computer software applications; meet the City’s keyboarding standard (35 net wpm); transcribe from dictating equipment; handle money and make correct change; work as a member of a team to accomplish goals; supervise and train clerical staff; communicate effectively verbally and in writing; interact with a variety of people at varying levels in the organization including elected officials; develop and promote good customer relations with the public, co-workers, and other agencies and respond to internal and external customers in a professional, creative, and cooperative manner; and exemplify an enthusiastic, resourceful, and effective customer service attitude.
Ability to:
Effectively apply the required knowledge and skills in the daily performance of assigned duties; develop solutions, within established guidelines, using initiative, tact, and good judgment; remain flexible and adapt to changing conditions; and read, comprehend, and interpret policies, procedures, laws, ordinances, and regulations.
Experience, Education, and Training Guidelines: Any combination of experience, education, and training that would provide the best qualified candidate. A typical way to obtain the knowledge, skill, and abilities would be:
Experience : Equivalent to four years of general clerical experience including comprehensive experience in providing exceptional customer service. Two years of the experience must include one of the following: office management, staff supervision, performing highly specialized complex assignments, or equivalent to two years performing duties in the City of Livermore’s Administrative Clerk II classification. Public sector experience is desirable.
Education : Equivalent to graduation from high school. College level courses in business administration, office management, public administration, or other closely related field are highly desirable.
Training : Any recent training such as academic courses and certification programs which are relevant to this job classification.
License : May require the possession of a valid California driver's license and a satisfactory driving record as determined by the City.
Other Requirements : Willingness and ability to work scheduled and emergency overtime, and attend workshops and seminars during work and non-work hours; and provides clerical support at board and commission meetings, as assigned, which may require evening hours.
Special Requirements : Essential duties require the mental and/or physical ability to read fine print and computer monitors; converse in person and over the telephone; use a computer keyboard and calculator; bend, stoop, stretch, and reach; and strength to safely lift and maneuver office supplies and equipment weighing up to 30 pounds.
Additional InformationNon-Exempt.
CITY OF LIVERMORE
BENEFITS SUMMARY
Association of Livermore Employees Please
click here for a copy of the current Memorandum of Understanding (MOU) for the Association of Livermore Employees. The information contained here is a summary of benefits. For a more detailed summary of benefits for all employee groups, click here . Any errors or omissions do not constitute either an expressed or implied contract. Updated 1/2024
MOUTERM10/01/2021 - 09/30/2025
SCHEDULED INCREASES10/11/2021 2.0% + $725.40/year
10/10/2022 3.5% + $754.56/year
10/09/2023 2.5% + $777.36/year
10/07/2024 2.0% + $796.80/year
CAFETERIA PLAN (MEDICAL, DENTAL & VISION)$1,950/month towards medical, dental, and vision; unused balance paid in cash to employee.
BASIC LIFE INSURANCE& ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D)FT - $60,000 EE coverage or PT - $30,000 EE coverage, ER paid
$1,000 dependent coverage, ER paid
EE option to purchase $25,000 additional life insurance& supplemental life to $500,000 (not to exceed 5x annual earnings).
LONG TERM DISABILITY (LTD)ER paid
60% of base monthly earnings to $5,000/month max. (180 day waiting period)
PERSNew City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340.
Classic PERS Misc Member - 2% at 60
- Member Rate = 7% EE paid
- Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24)
- 36 consecutive months Final Comp
- Sick Leave Credit
- 4th Level 59 Survivor Ben.
- Military Service Credit
New PERS Misc Member - 2% at 62
- Member Rate = 7.5% EE paid
- Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24)
- 36 consecutive months Final Comp
- Sick Leave Credit
- 4th Level 59 Survivor Ben.
- Military Service Credit
MEDICARE (Hired after 3/31/86)
EE paid 1.45%
ER paid 1.45%
RETIREMENT HEALTH SAVINGS (RHS) ER contribution of 4% of base pay into RHS account.
VACATION ACCRUALYears of ServiceTotal Accrual Per Year
180.6 hrs
2-5120.12 hrs
6-10135.98 hrs
11-15160.94 hrs
16-19180.18 hrs
20+192.4 hrs
Prorated for part-time EE.
Maximum accrual: 340 hours
HOLIDAYS & HOLIDAY-IN-LIEU PAYHolidays: 12 observed holidays or in lieu day off or if work 2.5 times pay.
Holiday-In-Lieu Pay: EE's assigned receive 7.5% of base salary, paid per pay period
SICK LEAVE ACCRUAL96.2 hours/year
Pro-rated for part-time EE
SICK LEAVE USAGE: - FAMILY SICK LEAVE : For immediate Family Illness- ½ Annual Sick Leave Accrual.
- PARENTAL LEAVE : For non-birthing parentwho becomes a parent due to adoption, foster care placement, or birth of a child- 48 hours
- BEREAVEMENT/ FUNERAL LEAVE (non-immediate family) : 3 regularly scheduled workdays of sick leavecanbe used foraunt or uncle.
FUNERAL LEAVE3 regularly scheduled workdays max for immediate family.
PERSONAL LEAVEFull-Time: 16 hours per year
Pro-rated for part-time EE.
PREGNANCY LEAVE & FMLA/CFRAEE may use accrued leaves in compliance with City Rules & Regs
Benefit provided as per regulations: Federal Family and Medical Leave Act, California Family Rights Act, and California Pregnancy Disability Act
DEFERRED COMPENSATION 457(b)ER contributes $75 per pay period, with required matching of $75 by EE
2024 Maximum :
Normal = $23,000
Age 50+ = $7,500
Catchup Limits = $46,000
Voluntary EE Participation
SECTION 125 PLANNo ER contribution
2024 Maximum
Dependent Care*: Up to $5,000/year -- *See IRS Pub #503
Unreimbursed Medical: Up to $3,200/year
- Pre-tax Health Care Premiums
- FSA's for Dependent Care
- Unreimbursed Medical Expenses
- Other options offered by plan administrator
UNIFORM ALLOWANCE$850 per year/ paid in equal amounts per pay period
For Public Safety Dispatchers, Senior Public Safety Dispatchers, Supervising Public Safety Dispatchers, Police Clerks, Senior Police Clerk, Supervising Police Clerk, Animal Control Officers, Police Identification Technician, Supervising Property and Evidence Specialist, Property and Evidence Specialist, Community Service Specialists, Crime & Intelligence Analysts, and Crime Prevention Specialist.
SAFETY SHOE ALLOWANCEPaid annually in July: $200/year for Meter Readers, and employees in Engineering Technician, Neighborhood Preservation Officer, and Building Inspector series who perform field work, and Public Works employees that are required to wear safety shoes or boots.
PRESCRIPTION SAFETY GLASSESReimbursement of up to $150/year for purchase of safety prescription glasses for EEs working in locations where there is a risk of eye injuries.
SHIFT DIFFERENTIALEEs regularly assigned to city facilities operating 24/7 - $2.50/hour for all hours worked when assigned to a shift requiring EE work at least 4 hours between 4:00 p.m.- 6:00 a.m.
EQUIPMENT OPERATIONPublic Works EEs: $12.00/day for EE who operates Class A vehicle, min of 50%+ operation/day.
STANDBY PAY2 hours straight-time for standby on regularly scheduled work day
3 hours straight-time for standby on regularly scheduled days off and fixed City holidays
CALL BACK PAY3 hours min @ OT rate for FLSA nonexempt. First 3 hours can't be taken as comp time but paid to EE.
WORK IN A HIGHER CLASSIf work min of 3 consecutive workdays, paid @ 5% differential or the minimum of the salary range of the higher classification.
COURT PAY/COURT CANCELLATION PAYIf in connection with EE's usual official duties, 3 hrs min @ OT, or 4 hrs min @ OT for those required to appear on normal day off or on graveyard shift.
SUPPORT SERVICES TRAINING OFFICER PAY$90/pay period for full pay period while assigned.
BILINGUAL PAY$60/pay period for both written & conversational. Must be certified by Department Head and approved by Admin Services Director, and used on the job.
$35/pay period for conversation level as certified by Department Head and approved by Admin Services Director.
TELEPHONE PAY20 minutes and for each minute exceeding 20 minutes at OT rate.
CELL PHONE ALLOWANCE Standard = $40/month (if authorized)
See Administrative Regulation 36 for details.
COMMERCIAL DRIVERS' LICENSE PAY$35/pay period with valid CA Commercial Driver's License and valid DOT medical card.
OT COMP & COMP TIME OFFOT for > 40 hrs/week or > 8 hrs/day in a reg scheduled day or hrs in excess of those normally scheduled & worked/day @ 1 ½ x reg. pay or Comp Time in lieu of OT for FLSA nonexempt. Accrued Comp Time in excess of 100 hours must be paid out.
TUITION REIMBURSEMENT 75% reimbursement fortuition & books
For undergraduate studies, $4,000 FY max; $16,000 lifetime max
For graduate studies, $5,000 FY max; $10,000 lifetime max
LICENSES & CERTIFICATIONS100% reimbursement for required licenses and certifications
EMPLOYEE ASSISTANCE PROGRAM Three (3) sessions per incident per family member. Unlimited telephonic consultations.
FLSA WORK PERIOD168 hour pay period beginning Monday at 12:01 a.m., ending 7 days later on Sunday at 12:00 midnight. If an EE is not on this work week schedule, something must be in writing documenting EE's work week.
For WR Operator series : 168 hour period beginning Sunday at 12:00 midnight,
ending 7 days later on Saturday at 11:59 p.m.
PAY PERIODS26 pay periods per year
Benefits listed are for regular full-time employees. Benefits are prorated for 30-hour and 20-hour employees.
ER = Employer
EE = Employee
FT = Full-Time
PT = Part-Time
Closing Date/Time: 7/11/2024 5:00 PM Pacific