Fleet Management Technician

THE POSITION

The Fleet Management Technician is assigned to purchase all vehicles, equipment and trailers that are used within the City Fleet.

The Fleet Management Technician purchases all vehicles and equipment to be replaced along with new additional vehicles and equipment added each fiscal year. The replacements are needed each year due to vehicle accidents, breakdowns, unrepairable issues, and end of life cycle replacements. On average 251 vehicles need to be replaced each year.

The Fleet Management Technician works with the using department on their vehicle requirements and operational needs. They then write the specifications to purchase the vehicle. Finally, they work with vendors to purchase the needed vehicles and equipment. Once the vehicle or equipment is received by the City, The Fleet Management Technician works to get the vehicle upfit and placed into service.

IDEAL CANDIDATE STATEMENT

The ideal candidate will be a goal-oriented, team player who exercises tact, judgment, and patience in dealing with the public, staff, and client departments. They will have excellent communication skills, and basic understanding of computer functionality to ensure accuracy of records and customer satisfaction.

The ideal candidate will manage priorities in a continuously evolving environment and should have knowledge of developing vehicle and equipment specifications including weight ratings, capacity, size and type of power system and fuel tanks, and operating tolerances in compliance with local, state, and federal guidelines.

Under general supervision, the Fleet Management Technician performs a variety of technical duties and administrative in support of the development of vehicle, equipment, parts and/or service specifications; updating vehicle information systems; fleet equipment acquisition, utilization and disposal.

SUPERVISION RECEIVED AND EXERCISED

This class receives general supervision from higher-level division personnel. Responsibilities may include indirect supervision of lower level personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Develop equipment specifications.
• Develop equipment parts specifications.
• Develop equipment service contract specifications.
• Coordinate fleet related acquisition and contract administration.
• Prepare and maintain transactions and reports required for environmental motor vehicle and other fleet related regulatory compliance.
• Prepare and maintain equipment asset management transactions, records and reports.
• Coordinate fleet asset disposal activities.
• Assist in the development of short and long term business plan goals.
• Participate in the updating of the computerized vehicle information system; monitor and analyze printouts; submit new input data, corrections, additions, and deletions.
• Inspect new equipment for compliance with specifications; follow-up with vendor as required.
• Review mileage and utilization records as required.
• Perform special studies and prepare records.
• Make periodic survey of City vehicles and assist in the development of replacement timetables.
• Maintain equipment specification library.
• Provide exceptional customer service to those contacted in the course of work.
• Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.

QUALIFICATIONS

Knowledge of:

• Methods of specification development and the uses and needs of equipment.
• Basic administrative techniques, , asset management, budget, procurement, data collection and analyses.
• Federal, State, and local safety, environmental and performance regulations for fleet related equipment and operations.
• Fleet management methods, practices, and equipment.
• Basic computer operations and applications.

Ability to:

• Compile data and do a variety of calculations.
• Work closely with user departments and City vendors and suppliers.
• Prepare a variety of statistical reports, correspondence, memoranda, and related materials.
• Understand and carry out oral and written instructions.
• Communicate clearly and concisely, orally and in writing.
• Establish and maintain effective working relationships with others.

EXPERIENCE AND EDUCATION:

Experience: Four years of experience in the administrative and/or technical duties in fleet management operations.

Substitution:

Completion of a minimum of sixty semester college units from an accredited college or university may substitute for two years of work experience.

PROOF OF EDUCATION

Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.

SPECIAL QUALIFICATIONS

Driver License:

Possession of a valid California Class C Driver License is required at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.

PROBATIONARY PERIOD:

Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.

THE SELECTION PROCEDURE

P lease note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently , including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.

1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ;

• Employment applications must be submitted online; paper applications will not be accepted.
  
• Employment applications will be considered incomplete and will be disqualified:
  

• If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week ).
  
• If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.
  

• Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.
  

• Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
  
• If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline . Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C.
  
• Applicants are responsible for attaching a copy of their DD214 to each position for which they apply.
  

2. Training and Experience Exam : (Weighted 100%) - The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note:

• Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted.
  
• A resume will not substitute for the information required in the T&E questions.
  

3. Eligibility : Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Fleet Management Technician examination.

4. Screening Committee : (Pass/Fail)- All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.

5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.

QUESTIONS:
For questions concerning this job announcement and the application process:

• Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process.
  
• For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627.
  
• Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ;
  
• Send an email to employment@cityofsacramento.org ; or
  
• Call the Human Resources Department at (916) 808-5726
  

Bilingual Pay
Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.

Pension Reform Act
The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento.

Equal Opportunity Employer
The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Additional Information
Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf

Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html

Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf

Closing Date/Time: 6/30/2024 11:59 PM Pacific

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Sacramento, California United States View Map