Procurement Specialist III

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation with a Bachelor’s degree from an accredited college or university, plus four (4) years of experience in a related field.
• Four (4) years of applicable work experience may be substituted in place of the minimum education requirement.
• Graduation with a graduate degree from an accredited college or university in a related field may substitute for up to two (2) years of the required experience.

Licenses or Certifications:

• None.

Notes to Applicants

The Financial Services Department serves as a trusted steward of public resources with integrity and accountability to ensure a fiscally sound city.

Position Overview:
Under general supervision, and within their delegated procurement authority, this position will perform a variety of procurement services to their assigned department customers including formal and informal source selection services; contract monitoring and contract administration services; category management services; as well as a range of advisement and technical support services in these same areas.

Post Interview Verification:
If you are selected as the top candidate for this position, we will be contacting your current and former employer, as well as the references listed in your application. Please do your best to ensure that the contact information on the application is accurate. Top candidates will also be required to provide proof of education from an accredited organization, copies of any professional licenses or certificates listed on the application and a copy of your DD-214 if claiming veteran’s preference.

Application Instructions and Top Candidate Requirements:
A detailed and complete Employment Application is required. Employment history dates must include month and year. Please include contact information from previous employers. A Cover Letter is required and will not be accepted in lieu of a complete online Employment Application. Employment history dates must include month and year. Please include contact information from previous employers. A Microsoft Word and Excel Assessment will be required. The candidate selected for this position may be required to provide proof of education. This position will require a pre-employment Criminal Background Investigation.
Ninety (90) day provision for additional vacancy: When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another candidate from the same candidate pool.

Working with the City of Austin provides a number of health and wellness benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information .

Travel:
If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
Pay Range
$31.81 - $39.76 per hour

Hours
Monday - Friday, 7:45 a.m. - 4:45 p.m.

Telework opportunities may be available after an initial training period. Work schedules are implemented to meet the requirements of the department and are subject to change based on business needs.

Note: Non-executive staff eligible to telework must be in the office for at least 50% of their schedule within a two (2) week period.
Job Close Date 06/28/2024 Type of Posting External Department Financial Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Municipal Building, 124 W. 8th Street, Austin, TX 78701 Preferred Qualifications

• Experience with public sector procurement and contract management best practices.
• Experience working in a dynamic team environment
• Experience managing and coordinating teams
• Familiar with City of Austin systems ( AIMS , COST , and eCAPRIS)
• List of Procurement Certifications
• Ability to travel to more than one work location

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Performs source selection and contract formation services including informal solicitations including Requests for Quotations ( RFQ ), issues purchase orders and single transaction contracts under the State’s formal threshold, participates under and as authorized leading cooperative contracts. Performs all formal solicitations above the formal threshold including Invitations for Bids ( IFB ), Requests for Proposals ( RFP ), and Requests for Qualifications ( RFQS ); solicitations for Citywide, revenue-generating, and concessions contracts; and solicitations for construction and construction-related professional services. Performs contract management and contract administration services including order monitoring for delivery orders, purchase orders, and single transaction contracts; contract compliance monitoring for project contracts and term master agreements; and contract administration services for assigned contracts. Performs advisory and technical support services to assigned department customers, current and prospective contractors, and members of the public on variety of procurement activities including procurement cards; delivery orders; purchase orders; informal source selection processes; all formal source selection processes; construction and construction-related professional services; master agreements; order monitoring; participating under and leading cooperative contracts; contract management; contract administration; and category management. Performs category management of one or more groups of similar and/or related contracts as assigned; develops and maintains product, service, and contractual expertise within assigned categories; develops and maintains market intelligence within assigned categories; develops and executes strategic category plans; and develops and presents reports on the performance of category plans. Performs, as necessary, occasional buying services including purchases using a procurement card, issuing delivery orders for non-competitive releases under existing master agreements, issuing purchase orders for non-competitive buys under the State’s informal threshold.

Responsibilities - Supervisor and/or Leadership Exercised:

• May act in a lead role on assigned projects and/or programs as assigned.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of public purchasing practices and techniques.
• Knowledge of applicable procurement statutes, ordinances, and codes.
• Knowledge of accounting and budgeting process as it relates to purchasing transactions.
• Knowledge of contract law, terms, and conditions.
• Knowledge of contract category management.
• Skill in buying procedures, purchase orders, delivery orders, and the use of purchasing cards.
• Skill in informal and all formal source selection processes including price competition.
• Skill in contract negotiation and formation, contract management, and contract administration processes.
• Skill in computes applications including spreadsheets, databases, and word processing software.
• Skill in establishing and maintaining good working relationships with other City employees and the public.
• Skill in effective oral and written communication.
• Skill in exercising good judgment, tact, and diplomacy.
• Skill in using automated purchasing systems.
• Ability to develop and lead cross-functional teams.
• Ability to resolve all contract disputes.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications of the Procurement Specialist III are: Graduation with a Bachelor’s degree from an accredited college or university, plus four (4) years of experience in a related field. Four (4) years of applicable work experience may be substituted in place of the minimum education requirement. Graduation with a graduate degree from an accredited college or university in a related field may substitute for up to two (2) years of the required experience. Do you meet the minimum qualifications of this position?

• Yes
• No

* Please describe how you meet the minimum qualifications for this position.
(Open Ended Question)
* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

* Briefly describe your experience with public sector procurement and contract management best practices.
(Open Ended Question)
* Do you have experience working in a dynamic team environment?

• Yes
• No

* Please describe your experience with managing and coordinating teams.
(Open Ended Question)
* Do you have the ability to travel to multiple sites as part of the regular job duties?

• Yes
• No

* Briefly describe your experience with City of Austin systems such as Advantage, COST, eCAPRIS or other similar systems such as Oracle, SAP, etc.
(Open Ended Question)
* Please list any Procurement Certifications you may have.
(Open Ended Question)


Optional & Required Documents

Required Documents Cover Letter Resume Optional Documents

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