Assistant to the Vice President of Student Affairs and Enrollment Management

  • Cal State University (CSU) LA
  • Los Angeles, California
  • Jul 14, 2024
Accounting and Finance Administration and Management Education and Training

Job Description

Job No: 540276; 06/04/2024

Confidential Office Support III
Office of the Vice President for Student Affairs

Salary Range : $4,028 - $7,336/Monthly (Budgeted Hiring Salary Range $4,028 - $5,800/Monthly)

Work Schedule : Full-Time, Monday - Thursday, 8:30 a.m. to 5:30 p.m., Friday 8:00 a.m. to 5:00 p.m.; non-exempt classification.

Essential Functions : The assistant reports to and supports the Vice President for Student Affairs and Enrollment Management in various executive, administrative, and operational responsibilities. These responsibilities include researching, planning, coordination, implementation, maintenance, and ongoing support to operational areas and programs impacting the delivery of services to students. The assistant coordinates and/or performs highly sensitive work on behalf of the Vice President and is responsible for achieving unit goals and positive unit/University impact. The assistant requires independent determination of methods to meet assigned tasks and deadlines and must maintain a high level of confidentiality, exercise tact and judgment on all matters, and build community and resolve conflicts effectively. With a high degree of autonomy, the assistant coordinates meetings, projects, activities, inquiries, and replies for and on behalf of the Vice President. As this position is confidential, the assistant may support the Vice President on labor relations matters. This position requires the highest level of professionalism, discretion, and a working knowledge of the University, CSU, and State of California infrastructure, policies, and procedures.

Required Qualifications & Experience : Bachelor's degree from an accredited college and/or four-year university and three years of administrative work experience, including study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, or programs. Ability to: identify and problem-solve administrative issues orally and in writing; perform responsible and difficult administrative work involving independent judgment and personal initiative; plan, organize, and carry out assignments from management staff with minimal direction; analyze, interpret, summarize, and present administrative and technical information and data effectively; prepare clear and concise reports, correspondence, policies, procedures, and other written materials; interpret, apply, explain, and ensure compliance with organizational policies and procedures; analyze data and present ideas and information effectively; thrive in a fast-paced environment; and multitask effectively to handle competing priorities. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position.

California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Desired Qualifications : Master's degree in business administration, Public Administration, Education, or related field. Three years of experience supporting senior leadership in managing administrative functions in a higher education environment.

Closing Date : Review of applications will begin on June 18, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

To obtain employment information for the impaired call:
TDD Line (323) 343-3670
24-hour Dial-A-Job Line (323) 343-3678

Advertised: Jun 04 2024 Pacific Daylight Time
Applications close:

Closing Date/Time:

Job Address

Los Angeles, California 90032 United States View Map