Description
***Recruitment revised on 5/14/2024.***
THE COUNTY OF EL DORADO The County of El Dorado is committed to promoting the power of public service by fostering a diverse and collaborative workplace where employees are empowered, respected, and valued. The dedicated efforts taken by the Board of Supervisors continue to promote El Dorado County as a competitive employer that is committed to recruiting and retaining qualified employees by advocating for competitive salaries and excellent benefits. The County of El Dorado is also supportive of providing telework opportunities for employees consistent with business needs and in accordance with Board of Supervisors Policy E-12 - Telecommuting.
THE OPPORTUNITY Sr. Administrative Analysts are used in many County departments. The Sr. Administrative Analyst performs advanced, difficult, and complex analytical assistance in the administration of assigned operations, programs, and projects; may serve as a lead worker over subordinate professional staff supporting an assigned department, division, program, or function, and/or may coordinate the activities of a distinct departmental administrative program, function, or work unit; conducts and coordinates advanced research and analysis on complex programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements; conducts difficult and/or specialized needs analyses, feasibility studies, and evaluations for assigned projects and programs; participates in departmental planning activities to improve organizational productivity and customer service, and fosters cooperative working relationships among County departments.
The selected candidate will have the opportunity to: When performing program analysis duties: - Leads and/or coordinates the activities or operations of the assigned program.
- Identifies and analyzes complex program issues and coordinates their resolution.
- Coordinates special studies of new and existing programs and special projects to determine feasibility, resolve problems, and increase efficiency.
- Reviews and analyzes existing and proposed local, state, and federal legislation/regulations for impact on assigned department program activities; coordinates with department personnel to develop and implement proposed changes.
- Reviews reports prepared by staff and oversees progress toward program goals.
- Coordinates quality assurance and quality improvement processes for assigned programs; reviews and analyzes casework, time studies, and production data; monitors progress toward goals, including progress of a Quality Improvement Plan.
- Coordinates and participates in the review of monthly revenues and claims; ensures that costs being claimed are accurate and consistent with program allowances.
When performing budget and financial duties: - Leads and/or coordinates the development, administration, and presentation of departmental annual and mid-cycle operating and capital budgets, including revenue projections and forecasting, multi-year cash flow analysis, cost containment and distribution, and grant funds disbursement; ensures the preparation of budget estimates, including salary and benefits projections; evaluates revenue and expenditure requests.
- Coordinates budget completion schedules, calendars, and deadlines; coordinates the entire budget process and ensures timely completion; resolves cross-departmental budgetary issues; reviews all departmental budget submittals for completeness, accuracy, the appropriate use of funding sources, and adherence to County policies.
- Coordinates budget administration activities; ensures that revenues and expenditures comply with funding requirements; identifies and recommends resolutions for budgetary problems; keeps all parties apprised of issues, challenges, and resolution thereof.
- Coordinates the preparation of journal entries and the charging of other departments for services provided.
- Ensures that expenditures and revenues balance; identifies funding gaps; assists departments in resolving funding issues; prepares status reports and develops budgetary control systems; recommends budget amendments.
- Coordinates special research projects and financial analyses for County-wide programs and usage.
When performing training or staff development duties: - Leads and/or coordinates the development and/or implementation of training and staff development activities, including workshops, college coursework, training programs, and on-the-job training sessions; coordinates and analyzes training needs assessments to identify and determine training programs/subjects needed based on participant assessment results and relevancy of training to participant's job duties.
- Conducts special studies of new and existing training programs and to determine feasibility, resolve problems, improve the delivery of training and the participants learning experience; solicits feedback from supervisors and participants to determine if adjustments to training plans are required; analyzes the progress of post-induction trainees after leaving training to assist in determining the effectiveness of training.
- Ensures sufficient resources for training and staff development activities including curricula, workshops, college coursework, training programs, and on-the-job training sessions.
- Coordinates and conducts workshops and training sessions on a variety of topics including, but not limited to, technical skills, program areas, supervisory principles, and customer service skills.
- May complete the annual state training report.
When performing contracts and procurement duties: - Leads and/or coordinates departmental procurement activities, including the issuance of solicitations, requests for proposal, and sole source requests to provide materials and services.
- Coordinates pre-proposal meetings and the evaluation of submittals; drafts and reviews terms and conditions of agreements; negotiates and executes contracts.
- Administers contracts, ensuring compliance with all legal and contractual requirements; recommends solutions to address contractual problems; enforces legal agreements to ensure contract compliance.
- Performs the more difficult and complex purchases; reviews requisitions for completeness and accuracy; confers with department representatives in writing product specifications; contacts vendors to obtain product information; resolves issues with contract terms and deliverables; signs purchase orders and awards bids.
- Coordinates investigations into delayed or unsatisfactory product complaints and secures adjustments.
When performing grant duties - Leads and/or coordinates grant development and administration activities, including the more complex grant duties related to the solicitation and submittal of grant applications as well as the resolution of grant issues with various stakeholders; ensures compliance with grant terms and conditions.
- Researches, develops, and implements the more complex grants.
- Prepares monthly and quarterly grant reports.
- Coordinates grant audits and responds to questions.
- Coordinates the distribution of equipment to other government entities as part of intergovernmental grant management.
- Ensures that funds received from grants comply with state and federal guidelines with regard to permissible use of monies.
Human Resources will assess your application to determine if you are minimally qualified using the following recommendations: Education and Experience: Any combination of the required experience, education, and training that would provide the essential knowledge, skills, and abilities is qualifying.
Equivalent to a bachelor's degree from an accredited four-year college or university with major coursework in business administration, accounting, public administration, or a closely related field;
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AND- Two (2) years of professional experience performing administrative, budget, or administrative management functions at a level equivalent to the County's class of Administrative Analyst II.
Licenses and Certificates: - Some positions may require the possession of, or the ability to obtain, a valid California driver's license by the time of appointment, and maintenance of a satisfactory driving record.
Click
here to view the minimum qualifications for Sr. Administrative Analyst, as well as the physical, environmental, and working conditions.
SUBMIT YOUR APPLICATION Apply online by clicking the 'Apply' link at the top of this announcement. When your online application and responses to the required supplemental questions are complete, click 'Accept'.
If you have any questions regarding this recruitment, contact Rachel Wallick in Human Resources at rachel.wallick@edcgov.us.
RECRUITMENT PROCESS
The Human Resources Department will screen all applications to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the recruitment process.
An online written exam will be utilized to determine an applicant's ranking and placement on the eligibility list. The examination has been tentatively scheduled for 5/27/2024. If it is determined that you meet the minimum qualifications and are therefore eligible to participate, you will be notified by email at least one week prior to the examination.
If you have taken this examination within six (6) months prior to the scheduled date of the examination, your score will automatically be transferred to this exam and you are not permitted sit for this examination. If you have taken this examination from greater than six (6) months but within twelve (12) months prior to the scheduled date of the examination, you may elect to transfer that examination score or sit for the examination again; you must contact Human Resources prior to the scheduled exam date to request that your previous score be transferred.
A transferred examination score does not guarantee passing the current examination administration. Examination pass points are set in accordance with the EEOC Uniform Employee Selection Guidelines.
For more information on the recruitment process,
click here .
Based on the department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures.
ADDITIONAL INFORMATION The County of El Dorado is recruiting applicants for Sr. Administrative Analyst. This recruitment will establish a list for the purpose of filling current and future full time, part time, and extra help vacancies for at least three (3) months.
- There is currently (1) one full time vacancy in the Health and Human Services Agency, Behavioral Health division, located in Placerville, Ca.
- There is currently (1) one full-time vacancy in the Chief Administrative Office, Office of Wildfire Preparedness and Resilience, located in Placerville, Ca. Please see the position overview and expectations below.
Office of Wildfire Preparedness and Resilience (OWPR) OWPR’s mission is to create a fire-adapted and resilient El Dorado County through collaboration and coordination across jurisdictions and land ownerships. Guided by the County’s Strategic Plan and the Wildfire Strategy, and its annual work plan, the Office is responsible for ensuring information exchange between county departments, the County’s Board of Supervisors, and a broad base of stakeholders and interested parties to effectively coordinate projects, facilitate funding opportunities, and leverage partnerships for enhanced wildfire prevention and preparedness efforts.
OWPR Ideal Candidate Demonstrating strong communication and self-initiative skills, this position will be responsible for the ongoing and proactive engagement of a variety of external agencies and organizations; applying for, implementing, and managing large grant funded projects; coordinating cross-organizational projects; developing and administering contracts with private contractors, agencies and other organizations; assisting with the development and implementation of long-term project tracking and communication of projects; and serving in a liaison role representing the County across stakeholders and the public. This position may act in a lead role over staff.
The ideal candidate for this position is a highly motivated individual with exceptional written and oral communication skills, a strategic mindset, and a passion for engaging and collaborating with a variety of stakeholder and community organizations. This dynamic individual will be adept in articulating project goals and deliverables, managing grant project budgets and clearly reporting that information, developing and implementing outreach strategies, fostering productive relationships with internal and external partners, be adaptable to and manage fluctuating assignments and priorities, and be willing to work both independently and in a team setting to ensure effective coordination and implementation of projects for the success of the Office.
- There is currently (1) one full time vacancy in the Health and Human Services Agency, Administration division, located in Placerville, Ca. Please see the department description and Ideal Candidate Statement below.
HHSA -Administration Ideal Candidate The Ideal candidate will have the opportunity to collaborate with Department Managers and Supervisors to create the department's annual budget, as well as individual program and grant budgets. The best-qualified candidate should demonstrate attention to detail, sound knowledge of accounting practices and principles, proficiency in developing detailed budgets and performing variance analysis modeling, and the ability to provide complex analytical data in an easy-to-understand format for non-fiscal leaders and staff. Successful candidates will be able to review legislation and identify the fiscal impact on the agency and will have experience working in a fast-paced environment, multi-tasking, meeting multiple deadlines, and communicating both big picture and detailed analysis to both fiscal and non-fiscal leaders and staff.
Click here for Frequently Asked Questions. The County of El Dorado is an Equal Opportunity Employer and encourages applicants from diverse backgrounds to apply.
Not just rustic mining towns and historic sites - Today El Dorado County is a year-round vacation destination overflowing with outdoor adventure, inviting agritourism locations, enriching family activities, and a proud Gold Rush history. Escape the traffic and smog because El Dorado County is just:
- 40 miles from Downtown Sacramento
- 50 miles from Sacramento Airport
- 129 miles to San Francisco
Here are a few of the many activities and events available throughout El Dorado County:
- Hiking, Camping, Fishing, Boating, and Watersports
- Skiing and Snowboarding
- Live Music and Music Festivals
- Local Craft Breweries and Wineries
- El Dorado County Fair
- Placerville Speedway
- Farm to Fork Restaurants
- Local Shopping Gems
Employees that are buying a home in El Dorado County may qualify for down payment assistance. Click here for more information.CHECK OUT OUR VIDEO TO LEARN MORE!The County of El Dorado is committed to providing a comprehensive, flexible benefits program to meet your needs!
For your Health and Well-Being: - Medical
- Dental
- Vision
- Flexible Spending Accounts - FSA & HSA
- Employee Assistance Program (EAP)
- Basic Life Insurance
- Long Term Disability (LTD)
- Discounts on gym memberships
For your Financial Future: - CalPERSRetirement
- Deferred Compensation (457) Plans
- Optional Life Insurance
For your Work/Life Balance: - Paid Holidays
- Floating Holidays
- Vacation and sick leave accruals
To learn more about the benefits offered by the County of El Dorado please visit our website located here. Extra help employees are not considered regular employees, therefore do not attain civil service status, and do not receive benefits or paid leaves; however, they do accrue sick leave consistent with the law.
Closing Date/Time: 5/22/2024 11:59 PM Pacific
