Summary
WORKING FOR THE CITY OF MCKINNEY Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. In 2023, McKinney was named one of the top workplaces in DFW by the Dallas Morning News. Although proud of that honor, everyone on our team is committed to making McKinney an even better place to live, work and raise a family. That’s why we exist.
OUR CORE VALUES City of McKinney employees work hard and at a very fast pace. However, we also look after and support one another. All of us are guided by four employee-generated values - Respect, Integrity, Service, and Excellence (RISE). We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture. All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high performance organization (HPO).
SUMMARY OF POSITION Under general supervision of the President of the McKinney Community Development Corporation (MCDC), the Administrative and Marketing Coordinator provides support to the MCDC; provides unparalleled customer service with a proactive and solution-focused approach; supports the MCDC board by preparing and posting agendas, preparing meeting materials, and official minutes. This position works with the City of McKinney’s Communications and Marketing team to communicate and broaden MCDC’s message, utilizing formats that include digital media (social, video, and Web) as well as print materials. Additional responsibilities include assisting with the MCDC grant process, including status updates, review of marketing materials and compliance with performance agreements, processing grant payments, final reports; creates and maintains databases for outreach.
Essential Functions/Knowledge, Skills, & Abilities
ESSENTIAL DUTIES AND RESPONSIBILITIES Duties related to Strategic Planning & Finance, which include but are not limited to:- Participates with Board and President in development of strategic priorities and KPIs.
- Drafts marketing and assists President in development of overall budget.
- Develops plans for communications outreach and project-based marketing plans.
- Implements marketing tactics through development of marketing materials, events, and trade shows.
- Measures effectiveness by tracking communications activities and quantifying achievement of KPIs/target numbers.
- Performs accounts payable duties and assists in tracking and managing annual budget.
- Monitors department budget and facilitates purchasing activities.
- Cultivates positive and productive relationships with supplier and vendor service providers.
Duties related to Grant Management & Compliance, which include but are not limited to:- Implements MCDC grant process and timeline Promotional, Project and Retail Infrastructure grant programs (seven grant cycles).
- Provides notice of grant availability; reviews applications to ensure submissions are complete.
- Communicates with applicants to outline expectations for presentation to MCDC board and voting timeline.
- Verifies compliance with terms of performance agreements and letters of agreement; secures appropriate signatures for execution; ensures receipt of final reports; processes grant payments after verifying qualified expenditures and requests for reimbursement.
- Notifies internal departments regarding grant awards and provides executed copies of performance agreements.
Duties related to Communications & Marketing, which include but are not limited to:- Partners with the City of McKinney’s Communications and Marketing Department to develop and implement MCDC messaging through a variety of social media channels - social, video, and Web.
- Manages and optimizes social media channels by developing content, schedules and posts material.
- Maintains MCDC website, works in partnership with Communications and Marketing to develop and maintain website features and formats; updates web pages that provide Board and grant information; maintains calendar to promote grant recipient events.
- Composes and coordinates publishing specific content for MCDC website and social media platforms.
- Promotes website via social media and other channels.
- Reports monthly to President and Board on social media and other marketing efforts.
- Drafts press releases.
- Drafts talking points and speeches for MCDC board members and staff, prepares presentations needed.
- Manages, organizes, and services as MCDC ambassador at conferences, trade shows and local events.
- Prepares marketing materials for retail trade shows, research potential projects, performs outreach to clients and prospective clients, follows-up on request for information.
- Researches and selects event-related promotional items and give-a-ways.
Duties related to Board Support & Coordination, which include but are not limited to:- Coordinates Board member Open Government, Public Information Act, and Economic Development Sales Tax training.
- Prepares orientation materials for newly appointed Board members.
- Develops and disseminates consistent communications to board members regarding community, event and calendar opportunities.
- Manages participation in project grant-related and community event opportunities including preparation of talking points.
Duties related to Board Clerk, which include but are not limited to:- Provides administrative support for Board, Board committees, or other meetings: prepares meeting agendas, packets, and related documentation; coordinates arrangements for meeting rooms/facilities, equipment, refreshments, setup/cleanup, and other requirements; notifies participants of scheduled meetings.
- Drafts Agenda items for public hearing items for project grant applications and promotional grant application presentations.
- Prepares and posts agendas in accordance with legal deadlines and procedures.
- Drafts minutes for all MCDC regular, special, and subcommittee meetings and ensures approvals and filings are complete in accordance with legal and City Secretary Office deadlines and procedures.
Duties related to MCDC Quality of Life Awards, which include but are not limited to:- Establishes timelines and update application annually.
- Promotes nominations via social media, email and eNews.
- Creates nominee packet and establishes voting procedures.
- Drafts award letters and creates certificates for all nominees.
- Orders awards, drafts award presentation script for Board chair.
- Coordinates participation at the McKinney Chamber Community Awards event.
- Announces and promotes winners via social, email, website and eNews.
Duties related to Office Management, which include but are not limited to:- Serves as a key contact and provides unparalleled customer service for board members, City Council members, customers, grant applicants, grantees, City staff, general public and others.
- Provides high level support for board members, management and/or staff. Handles confidential information, relieves management staff of routine administrative tasks including preparation of correspondence, proofreading various documents, scheduling meetings and appointments.
- Responds to citizen inquiries.
- Manages and maintains departmental records, including minutes, agendas corporate and other documents and files according to city and state records retention laws; conducts destruction as required for specific documents. Conducts research of department files, database records, hardcopy materials, Internet sites, or other sources as needed.
- Creates, maintains, and updates databases.
- In support of HPO, evaluates, identifies, recommends, and implements new processes, technologies, and systems to enhance productivity and/or work quality and streamline organizational processes and use of resources and materials.
- Complies with all written City policies and procedures.
OTHER JOB FUNCTIONS: - Perform other duties as assigned or directed.
- May represent the City on various working task forces, committees, and boards.
- Potentially will represent the City of McKinney at trade shows as assigned.
KNOWLEDGE, SKILLS, ABILITIES, AND BEHAVIORS - Ability to embrace and embody the City’s core values of Respect, Integrity, Service, and Excellence (R.I.S.E.).
- Knowledge of standard office practices and procedures, office equipment, and business English.
- Knowledge of codes, ordinances, policies, and laws pertaining to Type A and Type B corporations.
- Knowledge of digital media platforms and applications
- Knowledge and implementation of best in class customer service practices and procedures.
- Ability to work both independently and in a team environment; contribute as a team member and treat co-workers and customers with respect.
- Effective communicator, proactive, diplomatic, creative, solution-focused, exercises sound judgement; demonstrates strong work ethic.
- Skill to utilize a wide variety of descriptive data and information, such as city policies, grant guidelines and instruction manuals.
- Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
- Skill to be detail and deadline oriented with a focus on quality and exceptional writing skills a must.
- Skill in the proficient use of Microsoft Office software including Outlook, Excel, Word, Access, PowerPoint and other software programs and hardware including printers, AV and office equipment.
- Skill to manage complex projects quickly and efficiently.
- Ability to build professional collaborative relationships with internal and external customers.
- Ability to offer flexibility and adaptability, especially during times of change and stress.
Required Qualifications
MINIMUM QUALIFICATIONS Any work related experience resulting in acceptable proficiency levels in the below Minimum Qualifications is an acceptable substitute for the below specified education and experience requirements. Bachelor’s Degree supplemented by three (3) years previous experience and/or training involving administrative support activities, meeting coordination, accounts payable, basic bookkeeping, customer service, records management, and personal computer operations. Training and/or experience in public relations, communications, writing or marketing.
PREFERRED QUALIFICATIONS - College degree; proficiency in social media marketing, and use of Legistar a plus.
CONDITIONS OF EMPLOYMENT - Must pass a drug screen and background check.
- Must have Class C Texas Driver’s License.
- Requires a professional appearance and behavior with a focus on unparalleled customer service.
Physical Demands/Supplemental
PHYSICAL DEMANDS Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Some tasks require visual and sound perception and discrimination and oral communications ability.
WORK ENVIRONMENT There is limited exposure to environmental conditions.
The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
The City of McKinney is an equal opportunity employer (EOE) committed to an alcohol / drug free workplace and to providing equal opportunities regardless of age, race, color, gender, religion, national origin, marital status, veteran status, disability or any other legally protected status.
The City offers a full complement of benefits:
Health Insurance - Medical, Dental, Vision Insurance
- Health Savings Account (HSA), Flexible Spending Medical and Childcare Account (FSA)
- Mental Health Care and Employee Assistance Program (EAP)
- City-paid and VoluntaryLifeInsurance
- City-paid and VoluntaryLong Term Disability Insurance
- Supplemental Insurance through Aflac
Additional Benefits - Legal Services through Legal Shield
- Tuition Reimbursement (up to $10,000 per year)
- Wellness Program (earn up to $600 per year)
Retirement - Texas Municipal Retirement System (TMRS)
- Mandatory 7% employee contribution
- City match 2:1
- 5 year vesting
- Retire after 20 years of service, or age 60 with 5 years of service
457(b) Deferred Compensation Plans
Paid Time Off (PTO) - Paid Vacation (80 hours per year for new hires; tieredincreases after 2 yrs)
- Sick Leave (135 hours per year for yourself and immediate family)
- Paid Parental Leave (80 hours for birth, adoption, or placement of a child in foser care)
- Ten Paid Holidays
- Personal Day
- Optional compensatory time for hourly employees
- Compensatory time for salaried employees
For more detailed information, please see the City of McKinney's summary of benefits .
Closing Date/Time: 5/20/2024 5:00 PM Central
