JOB POSTING
NOTICE OF EXTERNAL JOB OPPORTUNITYPOSTING #SB-052-24ESENIOR TYPIST CLERK LOCATION:
FINANCIAL MANAGEMENT DEPARTMENT, PURCHASING SECTION, JOINT ADMINISTRATION OFFICE, WHITTIERAre you an experienced typist seeking a challenging yet rewarding role in a dynamic environment? Look no further! Join our team in the Finance Department's Purchasing and Risk Management Section.
About Us: In our department, personal growth and well-being are at the heart of our culture. We foster an environment where employees thrive both personally and professionally. With a strong work ethic, we move fast and work hard to meet the demands of our customers. Our office is energetic and fast-paced, providing a stimulating environment for those who enjoy a challenge.
Position Overview: As a Senior Typist Clerk, you will play a crucial role in supporting the Purchasing and Risk Management Section. Your responsibilities will include efficiently typing and processing various documents, maintaining accurate records, and providing administrative support to ensure smooth operations.
NOTE: The list of eligible candidates resulting from this recruitment may be used to fill additional vacancies that may occur in the next twelve (12) months. ESSENTIAL FUNCTIONS:
To perform secretarial work involving the organization, coordination and facilitation of a work section's administrative and technical projects; to accomplish clerical tasks involving office systems and procedures; and to compile data and prepare reports utilizing advanced word processing and spreadsheet features.
JOB SUMMARY:
The major job duties are listed below. For a complete list of duties, please see the job description.
Under the supervision of the Supervisor of Accounts Payable, Supervisor of Purchasing and/or higher level class responsible for office supervision, and technical guidance from Secretary I, II or higher level classes the incumbent will:
- Perform a variety of clerical work including compiling, typing, proofreading, recording, filing, coding and checking information
- Utilize various computer applications including word processing, spreadsheets and databases software
- Type letters, memoranda, reports, purchase orders, forms and other material from rough drafts, tape recordings, notes or verbal instructions
- Proof, edit and finalize a variety of reports, letters, documents, memoranda and forms
- Operate office machines such as terminals, computers, typewriters, calculators, adding machines, fax machines and document copying equipment
- Receive and respond to inquiries from the public, other employees, contractors and vendors
- Oversee the work of lower level clerical workers
- Send, receive and distribute incoming and outgoing mail such as letters, forms and applications, composing or completing some items
MINIMUM QUALIFICATIONS
Applicants must possess the following:
- Six (6) months of experience performing the duties equivalent to an Intermediate Typist Clerk .
Desirable Qualifications:- Strong interpersonal skills
- Outstanding customer service skills
- Intermediate to advanced skills in Microsoft Word and Adobe Acrobat
- Detailed oriented
- Team-player
- Good at following directions
- Ability to work in fast paced office
- Ability to provide admin support to a large team
EXAMPLES OF ASSESSMENT CRITERIA
The competitive selection process may cover:
Knowledge of:- Proficiency with English grammar, spelling and punctuation
- Operation of office equipment including a desktop computer, typewriter, adding machine and calculators
- Basic arithmetic
- Standard business letter and report typing procedures and telephone/receptionist etiquette
- Database maintenance and recordkeeping
- Principles of project leadership
- Office administration methods and procedures
Ability to:- Perform routine clerical work including simple arithmetic calculations
- Prepare routine correspondence
- Learn and apply office procedures and policies
- Maintain files and records
- Exercise independent judgment within prescribed parameters
- Operate a variety of office equipment including document copying and fax machines
- Operate a computer and utilize software applications
- Type at a rate of 50 net words per minute from clear copy with a maximum ten percent error rate
- Work independently with minimum supervision
- Prepare and maintain records
- Organize multiple work tasks
- Perform complex operations on a desktop computer utilizing various word processing, database and spreadsheet applications software with full proficiency
ADDITIONAL INFORMATION
SELECTION PROCESS: - All applications will be reviewed to determine if the conditions and qualifications for testing are met.
- The selection process will consist of a written test weighted at 40%, and an interview weighted at 60%.
- Candidates must receive a qualifying score on each selection component to move forward in the selection process.
- The written exam is tentatively scheduled for Thursday, June 6.
- The interviews are tentatively scheduled for the week of June 17.
TO APPLY:
Please apply online at governmentjobs.com within this application period. By using the online application system you will receive confirmation via e-mail that your application was received for this position. Resumes will not be accepted in lieu of a completed LACSD Employment Application or online application. Check your email regularly throughout the recruitment process as notifications may be sent via e-mail. Please verify that your registered email address is accurate and current. To ensure proper delivery, add info@governmentjobs.com to your contact list.
NOTE: The individual(s) recommended for hire must undergo a job-related pre-employment physical, as well as a reference check, DMV report, and a drug test. For questions regarding this recruitment, please contact Sareen Baghikian at SBaghikian@lacsd.org .
As an equal opportunity employer, the Districts strongly encourage people with disabilities and people from historically marginalized communities to apply.
To learn more about how the Sanitation Districts converts waste into resources, please visit the following video: Converting Waste into Resources .
REMOVE FROM BULLETIN: MAY 17, 2024
RETIREMENT - CALPERS: The Districts belong to the California Public Employees' Retirement System (CalPERS), and all monthly status new hires will be enrolled in CalPERS. Most new hires will be enrolled in the defined benefit formula of 2% @ 62 in accordance with the Public Employees’ Pension Reform Act (PEPRA) and are required to contribute to the plan (7.75% for the 23/24 fiscal year). Those who qualify based on current or previous public service may be enrolled in the defined benefit formula in place on December 31, 2012, which was 2% @ 55 and are considered “classic” members. For “classic” members, the Districts pay the “employee share.” Please contact the Human Resources Department for more information regarding contribution rates. Although Districts employees are exempt from Social Security, employees are required by federal law to contribute a percentage of their salary for Medicare coverage.
- DEFERRED COMP MATCH: For some bargaining units, the Districts provides a matching contribution to an eligible deferred compensation plan pursuant to Section 457 of the Internal Revenue Code. The match with each paycheck will be the lesser of: 3% of the employee's base monthly salary as listed in the Salary Schedule; and the amount the employee is contributing with that paycheck. The annual total combined employee and employer contribution are subject to IRS limits.
COMPENSATION Employees receive annual salary increases until reaching step 5 of the salary range and are provided with opportunities to promote. Cost of living adjustments are implemented annually in accordance with labor agreements.
HEALTH INSURANCE - MEDICAL: Districts paid. Employees may choose from several HMO and Indemnity plans. As of January 1, 2024, the Districts contribute $2,202.87 per month for medical insurance. Depending on the choice of health plan, the Districts contribution covers all or a large portion of the premium for family coverage.
- DENTAL: Districts paid. The Districts pay the full premium for employee and dependent coverage for a prepaid dental program which provides for most routine dental care through a panel of contracting dentists with no deductibles. Employees are eligible to enroll in an indemnity plan if requested within thirty days after completion of three years of employment (sooner for some bargaining units), or during subsequent open enrollment periods.
- LIFE: The Districts pay for a term life policy. Employees can buy additional types and amounts of life insurance coverage at group rates.
LEAVE TIME - VACATION: Employees receive 88 hours of paid vacation after one full year of service, increasing up to 128 hours per year after five years, 168 hours per year after 15 years and up to 208 hours after 25 years. Prior to one year of full service, employees are given partial vacation time on January 1, based on the time worked in the preceding year.
- SICK LEAVE : Eight hours of full-pay sick leave per month.
- PERSONAL LEAVE: Employees may use up to 24 hours per calendar year from current sick leave for personal reasons. Some bargaining units allow up to 40 hours per calendar year from current sick leave for personal reasons.
HOLIDAYS 13 paid holidays and one-half paid holiday depending on the employee's work schedule.
TUITION REIMBURSEMENTEmployees may be eligible for tuition reimbursement for approved accredited course work.
STUDENT LOAN PAYMENT REIMBURSEMENTFor some bargaining units, the Districts will provide student loan payment reimbursements for principal or interest paid by the employee on a qualified education loan incurred by the employee for the education of the employee. The annual maximum reimbursement is $5,250 and the lifetime reimbursement limit is $21,000.
WORK ENVIRONMENT & OTHER BENEFITS - A rewarding career contributing to society and the environment.
- Flexible work schedules (e.g. 9/80 schedule) depending on the worksite.
- Clear policies and procedures.
- Health and safety programs.
- Carpool opportunities with monetary incentives depending on the worksite.
More detailed benefits information can be found here: Districts Benefits
NOTE: The provisions of this posting do not constitute an expressed or implied contract. Any provision contained in this posting may be modified and/or revoked without notice.
Updated December 29, 2023
Closing Date/Time: 5/17/2024 11:59 PM Pacific
